ABC Co. LEASE Package

IntroductionA brief overview of the LEASE package process

1

What is the LEASE Package?

◉ The LEASE Package is an excel file containing a list of future cash obligations under various types of leases:○ Office leases○ Venue leases ○ Retail leases

How the LEASE Package is used

◉ Quarterly, this excel file is emailed to Division managers and each column is updated to reflect the future cash obligation.

◉ The accounting team reviews each of the updates for reasonableness.

For example...

We have an office lease with a future cash obligation for rent.

The 2016 column shows the amount of rent owed for the year.

First sent to a Division

◉ Each Division manager then emails the same excel file to multiple finance and accounting teams.

1st - Email Division

2nd step

◉ Each Division manager then emails the same excel file to multiple finance and accounting teams.

2nd - Email Local Team

Local Staff makes a change.

The Local teams will update the file and send it back to the Division.

This is the previous amount reduced by 3 months of rent.

3rd - file sent back to Division to be aggregated

Division compiles multiple excel files into one master.

The Way It is Now2

This is the current workflow

Automated workflow

Last - a few key stats3

200People duplicating data entry

5Weeks each department gains annually by automating this process

40Countries with employees involved in updating the excel file.

Any questions ?

You can find me at

◉ davidlrayjr@gmail.com

Thanks!