leigh settlemoir dzwik academic human resources joi cunningham office of inclusion &...
TRANSCRIPT
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Be A Finder and A Keeper of Diverse
Talent
Leigh Settlemoir DzwikAcademic Human Resources
Joi CunninghamOffice of Inclusion & Intercultural Initiatives
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Successful searches begin with successful search committee members— trained, dedicated, and experienced individuals.
Search committees succeed when they build highly qualified, diverse applicant pools.
Highly qualified, diverse applicant pools lead to the potential for outstanding hires which, in turn are natural recruitment vehicles for the next searches.
Successful Searches
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Transform the search process
Commit to diversity through action
Build a diverse applicant pool
Avoid exclusionary thinking in recruitment, selection and hiring
Be aware of unconscious bias
Successful Search Committees:
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“They must have attended the ‘right’ school, training program, etc.”
Consider the situation of the National Football League.
If they only considered those from traditionally outstanding programs (e.g., Oklahoma and other Big 12 schools), would John Elway have had the opportunity to lead the Broncos to two Super Bowl victories?
An Example of ‘Exclusionary Thinking’
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Unconscious bias is based on a stereotype. A stereotype is a standardized mental
picture that represents an oversimplified opinion, affective attitude or uncritical judgment about a group. (Merriam Webster Online).
MIT/University of Chicago study – sent 5000 resumes to help wanted ads in Boston and Chicago with stereotypical white and black names.
Unconscious Bias
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The composition of the search committee is critical to its success. Involve people with diverse perspectives and fresh ideas.
Note: Departmental faculty not on search committee still play critical role in search process.
Search Committee Composition
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Search Committee Myths
Fact or Fiction
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The few faculty of color are being sought out by numerous institutions, and are not affordable.
Fiction!
Reality ~ Some minority and women faculty weigh location and job environment more than salary —so market your assets!
Fact or Fiction?
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Faculty of color won’t select academe—they choose more lucrative positions in government or industry.
Fiction!
Reality ~ Minority and women PhDs are no more orless likely to work in academe than other PhDs.
Fact or Fiction?
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Minority scholars are not available in the STEM disciplines.
Fiction!
Reality ~ Although numbers are low recent PhDs and Post Docs are available.
Fact or Fiction?
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So, Where do we Begin?
We need to know what role each affected area plays in the search process.
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Key Faculty Search Areas
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Search Committee Prepares selection criteria, evaluation information
and advertisements. Corresponds with applicants. Screens candidates and recommends for interview.
Conducts interviews and reference checks. Recommends candidates to hire.
Key Faculty Search Areas
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Department Chairperson (if applicable)◦ Appoints search committee◦ Approves recommendations of search committee◦ Interviews candidates
Dean/Director◦ Approves recommendations of search committee◦ Interviews candidates◦ Prepares offers to candidates
Key Faculty Search Areas
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Inclusion Director/Provost’s Office◦ Approves recommendations of the search
committee◦ Interacts with search committee regarding
procedures◦ Summarizes candidate data and information
relative to protected groups with regard to the position
Key Faculty Search Areas
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Cast a Wide Net
It’s important to recruit from a wide
range ofsources and use a
variety of methods to cast a wide net.
If you need extra resources, contact the
Office of Inclusion.
Tip
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Do not post job announcement until:
1) Search Committee has reviewed
2) Dean/Director has reviewed and approved
3) Office of Inclusion has reviewed and
approved
Job Advertisement RULE
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If you are not going to consider applicants, until all materials are received, indicate so in your job ad.
Remember… Outstanding candidates often do not apply for advertised positions—you must ‘court’ these potential applicants.
Graystone Advertising – make them work for you!
TIPS
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Change in the law related to permanent residency-- National Print Ad No Longer Required!! Can still place national print advertisement but can use electronic or web-based national professional journal too.
What is required if use electronic or web-based national professional journal?◦ Advertisement must be posted for at least 30 calendar days◦ Documentation of advertisement placement required◦ Documentation of advertisement placement must include evidence of the
start and end dates ◦ Documentation of advertisement placement must show text of advertisement
NO POSTION WILL BE APPROVED FOR INTERVIEW UNLESS THERE IS DOCUMENTATION OF ADVERTISEMENT PLACEMENT. TEAR SHEETS OR SIMILAR DOCUMENTATION MUST BE UPLOADED TO THE PEOPLE ADMIN SYSTEM AS PART OF THE INTERVIEW PROCESS.
Recruitment Guidelines Regarding the Immigration Process
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Search Committee Methods
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Cannot give the appearance of or favor relatives or those with which you have a personal relationship◦ No involvement in the search process◦ No direct or indirect line of supervision
Such relationships must be disclosed to Academic Human Resources
Might pose a conflict of interest in contravention of Board of Trustees policy◦ Conflict of Interest Policy In the Appointment and
Assignment of Related Employees
Nepotism
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Invite minority and women scholars to campus to present symposia, etc.
Provide mentoring and other resources for junior faculty, esp. important for women and minority faculty.
Build cultural competency into clinical and educational experiences.
Build diversity into curriculum.
Sample Initiatives to R&R Diverse Talent
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Messages start with words and behavior of leaders (deans, department chairs, etc.).
Build networks and resources/ continuous recruiting.
Grow the pipeline.
Champion Diversity Initiatives at OU – ERGs, programming, Welcome Committee, policies!!
Sample Diversity Initiatives (cont’d)
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ALL search committee members share responsibility to attract diverse pool and ensure fair and equitable treatment of all applicants.
Committee Member Responsibilities
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Telephone calls
Personalized letters to potential applicants
Personalized emails
Talk face-to-face with people who might nominate candidates
Outreach Activities
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Approach potential candidates at professional meetings.
Consult with diverse faculty members on campus about outreach activities.
Contact traditional professional organizations that have affiliated groups for women, minorities, and other underrepresented groups.
Other ideas?
Outreach Activities (cont’d)
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Committee must establish selection/evaluation criteria and scoring process before reviewing applicant materials.
Internal applicants should not participate inthe evaluation process of other applicants.
RULES
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Treat all applicants consistently and fairly.
Be courteous and prompt in correspondence.
Remember your own experiences as an applicant.
Applicants
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The search committee does not need to wait until the materials submission deadline to review applicant materials. Review may begin at any time.
Tip
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Everyone’s Materials Are In…
Now What??
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All discussions among committee members are confidential.
Applicant names and materials should be kept in secure location.
Confidentiality breeches should be disclosed to committee chair.
RULES - CONFIDENTIALITY
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Formal selection interviews are conducted by the search committee and sometimes additional evaluators.
Must be consistent for all applicants. Use questions that cover major job functions and
desired skills/abilities only. Must ask same questions of all applicants, but
can ask varying follow up questions depending on applicants’ answers and/or experience/education.
Use interview questions to probe ‘potential’ using ‘what if’ type questions.
Interview Format
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Committee members who miss some or all of the interviews should not participate in discussions of rank ordering of applicants, but may provide comments on those that they attended.
You or the applicant have questions ◦ Academic Human Resources Ex:2922◦ Office of Inclusion Ex:3496
Interview Tips
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Inappropriate interview venues:
Sporting Events Gentlemen's Club Dinner with Partner/Spouse and Family House Parties
Interview Tips (cont’d)
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Do not ask about or discuss the following (even if applicants volunteer the
information):- age- sexual orientation- marital status- religion- children (present or future)- ethnicity/culture- veteran status- disability status - Pregnancy and Health
RULE
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Arrange for applicants to meet with other faculty of similar interests or backgrounds on campus.
Prepare ‘welcome packet’ for campus visits (e.g., handbooks, school/dept policies, benefits summary, web site info, regional activities, chamber of commerce materials, etc.).
MI-HERC – Dual Career Issue
Ensuring a Positive Campus Visit
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Concern about struggles with promotion due to race/ethnicity (perception that they might not ‘fit the profile’)
Having gender/ethnicity given more attention than credentials (often report that their race is mentioned first, not their academic credentials)
Being expected to work harder than non-minority/male colleagues
Concerns of Minority/Women Faculty
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Being treated as a token and feelings of isolation
Being expected to handle minority affairs (expected to be ‘experts’ on their racial or ethnic group)
Concern about whether they can maintain their cultural identity under pressure to ‘fit in’
More Concerns
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Connecting faculty with campus resources and support
Mentoring programs
Clearly stated standards and procedures for advancement
Ways to Address Concerns
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No negotiations with finalists, even verbal, are
to occur prior to Provost’s Office review andapproval of the search and the finalist list.
RULE
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Not enough time to perform a search Renewing a visiting faculty contract (must
be completed each year) Outstanding individual (with detailed
explanation attached) Make certain to attach CV to the completed
form for submission/approval
When to Use Faculty Search Waivers
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Turner, Caroline S.V. 2002. Diversifying the faculty: A guidebook for search committees. Washington, D.C.: Association of American Colleges & Universities.www.aacu-edu.org
Barker, Kathy. 2002. At the helm: A laboratory navigator. Cold Spring Laboratory Press. (Covers personnel issues in a laboratory setting. Geared toward new Principal Investigators.)
Faculty Search Resources
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http://www.oakland.edu/ahr Academic Human Resources website
http://www.oakland.edu/?id=59&sid=66Office of Inclusion and Intercultural
Initiatives website
Faculty Search Resources (cont’d)
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Questions?