minutes for executive committee march 25, 1998...

EXECUTIVE COMMITTEE MEETING NO. 11

Wednesday, March 25, 1998

MEMBERS: PRESENT:B. Smith, Chair B. SmithB. Mason, Vice-Chair B. MasonA. Bolstad A. BolstadM. Phair M. Phair

ALSO IN ATTENDANCE:

Councillor L. Chahley*Councillor W. Kinsella*Councillor R. Noce*Councillor J. Taylor*B.E. Thom, Q.C., City ManagerE.L. Britton, Office of the City Clerk.

*Attended part of the meeting.

A. CALL TO ORDER AND RELATED BUSINESS

A.1. CALL TO ORDER

Mayor Smith called the meeting to order at 9:30 a.m.

Councillors L. Chahley and R. Noce were in attendance.

A.2. ADOPTION OF AGENDA

MOVED M. Phair:

That the Executive Committee Agenda (Agenda No. 11) for the March 25, 1998 meeting be adopted with the following changes:

___________________________Executive CommitteeMeeting Minutes No. 11March 25, 1998

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A3

i) Item E.4.c. – Group Homes and Supportive Housing – City of Edmonton Corporate Position – being dealt with at 11:00 a.m.

ii) Item E.5.e. – Change of Time and Date for the April 29, 1998 Executive Committee Meeting - be added to the agenda.

D.2.e. Cosmopolitan Music Society (M. Phair).

That the March 6, 1998 Asset Management and Public Works Department report be postponed to the April 15, 1998 Executive Committee meeting and that this item be made a debatable item to allow action motions to be made in response to the content of the report.

Asset Mgmt. & Public Works

Due: April 15, 1998

CARRIEDFOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

A.3. ADOPTION OF MINUTES

MOVED M. Phair:

That the Minutes of the March 11, 1998 Executive Committee Meeting (No. 10) be adopted.


B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED M. Phair:

That items D.2.b., D.2.c., D.2.d., E.2.c., E.2.d., E.3.a., E.4.c., E.5.a. C, E.5.b. C, E.5.c., and E.5.d. be exempted for debate; and

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Video Lottery Terminals (VLTs) (A. Bolstad).______________________________________________________

That the March 5, 1998 Corporate Services Department report be received for information.

RECONSIDERED


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D.3. STATUS OF REPORTS

D.3.a. City of Edmonton Lost and Found Policy.

That the revised due date of June 17, 1998 be approved. Corporate Services

Due: June 17, 1998

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2. CORPORATE SERVICES DEPARTMENT

E.2.a. Open Tenders Greater than $500,000 and Request to Hire Consultants where Estimates Exceed $100,000 as at March 9, 1998.


Corporate Svcs.

E.2.b. Contract/Consultant Report for February 1998.


Corporate Svcs.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. C Notice of Intention to Designate the Bard Residence and Carriage House located at 10544 – 84 Avenue as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 27, 1998 Planning and Development Department report) to the owner of


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the property occupied by the Bard Residence and Carriage House in accordance with Section 22 of the Historical Resources Act.

2. That the General Manager of the Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Bard Residence and Carriage House.

E.4.b. C Notice of Intention to Designate the Arlington Apartments located at 10524 – 100 Avenue as a Municipal Historic Resource.


1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 27, 1998 Planning and Development Department report) to the owner of the property occupied by the Arlington Apartments in accordance with Section 22 of the Historical Resources Act.

2. That the General Manager of the Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Arlington Apartments.

E.4.d. Encroachment Agreement between Annie Ong and Leticia Duyot and the City of Edmonton for the Property Located at 12115 – 128 Street NW, Plan No. 4068 HW, Block 3, Lot 32.

That the non-standard Encroachment Agreement with Annie Ong and Leticia Duyot (Attachment 1 of the March 11, 1998 Planning and Development Department report) be approved.

Planning & Dev.

Corporate Svcs.

E.4.e. Freestanding Communications Tower, Wolf Willow Shopping Centre Area, Motions #4 and #5.

That the March 2, 1998 Planning and Development Department report be received for information.

Planning & Dev.

E.4.f. RF1 Designation.


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That the March 6, 1998 Planning and Development Department report be received for information.

Planning & Dev.

E.5. OTHER REPORTS

E.5.e. Change of Time and Date for the April 29, 1998 Executive Committee Meeting.

That the April 29, 1998 Executive Committee meeting be rescheduled to April 28, 1998 to start at 9:30 a.m. in Council Chamber.

City ManagerMayor/CouncillorsAll GM’s

Due: April 28, 1998



D.2.a. Video Lottery Terminals (VLTs) (A. Bolstad).______________________________________________________

MOVED B. Mason:

That the motion on exemptions be reconsidered.


MOVED M. Phair:

That items D.2.b., D.2.c., D.2.d., E.2.c., E.2.d., E.3.a., E.4.c., E.5.a. C, E.5.b. C, E.5.c., and E.5.d. be exempted for debate.

AMENDMENT MOVED B. Mason:

That item D.2.a. be exempted for debate.

CARRIEDFOR THEAMENDMENT: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOTION ON THE EXEMPTIONS AS AMENDED put:

That items D.2.a., D.2.b., D.2.c., D.2.d., E.2.c., E.2.d., E.3.a., E.4.c., E.5.a. C, E.5.b. C, E.5.c., and E.5.d. be exempted for debate.


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CARRIEDFOR THE MOTIONAS AMENDED: B. Smith; A. Bolstad, B. Mason, M. Phair.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1. ADMINISTRATIVE INQUIRIES

D.1.a. City Centre Airport Lands (R. Noce).

“Further to my Administrative Inquiry made at the March 17, 1998 Council meeting relating to the redistricting of lands at the City Centre Airport, I would be obliged if the Corporate Services Department (Law Branch) would answer the following additional question:

When the citizens of Edmonton voted on the question of airport consolidation in October 1995, certain representations were made by the Edmonton Regional Airports Authority (hereinafter referred to as “ERAA”) to the citizens of Edmonton with respect to the viability and continued operation of the City Centre Airport. Based on ERAA’s representations, the citizens of Edmonton made their decision. If ERAA’s representations are no longer valid in light of its desire to redistrict the City Centre Airport lands, is there a requirement in law, or otherwise, to put the question of airport consolidation once again back on the ballot, so that the citizens of Edmonton may be given an opportunity to rethink their position?”

Corporate Svcs.

Council

Due: May 19, 1998

D.1.b. Crime Prevention in Parkade Structures (B. Mason).

“This inquiry is to the Planning and Development Department regarding crime prevention in parkade structures.

1. What are the results of the crime prevention audits undertaken last year by the Department on the 32 parkade structures?

2. What progress has taken place in implementation of any recommendations?

3. What programs of recognition have been developed with BOMA, DBA and the Police Service?

Planning & Dev.

Due: May 27, 1998

D.1.c. continued

Planning & Dev.

Due: May 27, 1998


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4. What steps will the Administration take to re-enforce non-complying properties?

5. What amendments to property standard bylaws and land use bylaws are proposed to improve parkade safety?”


D.2.b. Year 2000 Computer Compliance (W. Kinsella).


E.2.d. City ’97 Savings and Costs Quarterly Status Report.

E.3. HUMAN RESOURCES DEPARTMENT

E.3.a. Status of Management Positions.

E.5. OTHER REPORTS

E.5.c. Recent Changes by the Provincial Government on the Harbouring and Control of Wild and Exotic Animals.


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MOVED M. Phair:

That items D.2.b., E.2.d., E.3.a., and E.5.c. be postponed to the April 15, 1998 Executive Committee meeting.

Corporate Svcs.

E.5.c. continued

Human Resources

Police Service

Due: April 15, 1998



E.2.c. Unauthorized Distribution of Advertising on Hotel Premises.

MOVED A. Bolstad:

That item E.2.c. be dealt with at 3:00 p.m.

LOSTFOR THE MOTION: A. Bolstad.OPPOSED: B. Smith; B. Mason, M. Phair.

MOVED M. Phair:

That the February 27, 1998 Corporate Services Department report be postponed to the April 15, 1998 Executive Committee meeting to be dealt with at 10:00 a.m.

Corporate Svcs.

Due: April 15, 1998



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B.3. DECISION TO HEAR

E.4.c. C Group Homes and Supportive Housing – City of Edmonton Corporate Position.

MOVED M. Phair:

That the Committee hear from Helen Krimmer and Brian McNicoll.



D.2.a. Video Lottery Terminals (VLTs)(A. Bolstad).

D.H. Edey, City Clerk, answered the Committee’s questions.

MOVED M. Phair:

That the March 5, 1998 Corporate Services Department report be received for information and be included as part of the report on the results of the VLTs public hearing.

Corporate Svcs.

Exec. Committee

Due: April 15, 1998


E.5. OTHER REPORTS

E.5.a. C Edmonton Property Tax Committee – Final Report.

D. Horowitz, O.C., Chair, Edmonton Property Tax Committee; S. White, City Assessor; R. Liteplo, D. Thomson; and E. Leuger; Corporate Services Department answered the Committee’s questions.

MOVED A. Bolstad:



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1. That the motion made at the February 3, 1998 City Council meeting be amended as follows:

2. b. That the words “be directed to utilize the best information available at the present time in the preparation of a report, to be completed not later than March 15, 1998, on” be replaced with the word “implement”.

6. a. That the word “professional” be replaced with the word “external”.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 2b put:


CARRIEDFOR THE MOTION: B. Smith; A. Bolstad, B. Mason.OPPOSED: M. Phair

MOTION ON PART 6a put:


CARRIEDFOR THE MOTION: B. Smith; A. Bolstad, M. Phair.OPPOSED: B. Mason.


That Part 1 of the motion made at the February 3, 1998 City Council meeting be amended as follows:

1. That the words “and that the Administration report back to Executive Committee by mid-May on whether or not the change to the physical condition date will be required” be added after the word “adopted” and that the words “and that Council request the physical condition date be changed from December 31 to November 1, 1998” be deleted.

CARRIEDFOR THEAMENDMENT: B. Smith; A. Bolstad, B. Mason, M. Phair.


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MOTION AS AMENDED put:


That Parts 1; 2b) and 6a) be amended as follows:

1. That the words “and that the Administration report back to Executive Committee by mid May on whether or not the change to the physical condition date will be required” be added after the word “adopted” and that the words “and that Council request the physical condition date be changed from December 31 to November 1, 1998” be deleted.



CARRIEDFOR THE MOTIONAS AMENDED: B. Smith; A. Bolstad, B. Mason.OPPOSED: M. Phair.

THE AMENDED MOTION NOW READS:

1. That the Edmonton Property Tax Committee’s 1999 Market Value Assessment Key Dates schedule be adopted and that the Administration report back to Executive Committee by mid May on whether or not the change to the physical condition date will be required.

2. b. That the Administration implement a deferred payment program based on the following features:

6. a. That an external public relations strategy be immediately developed to address the following points:

MOVED B. Smith:

That the Committee recess for five minutes.



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The Committee recessed at 11:12 a.m.

The Committee reconvened at 11:17 a.m.



M. Garrett, Planning and Development Department, made a presentation.

H. Krimmer, Executive Director, Handicapped Housing Society and Co-Chair, Edmonton Coalition on Homelessness; and B. McNicoll, Director, Edmonton Integrated Services and Edmonton Chapter of the Alberta Association of Services for Children and Families, made presentations and answered the Committee’s questions.

MOVED M. Phair:

That the Committee recess now and reconvene at 1:30 p.m.


(Cont’d on page 137)

The Committee recessed at 11:55 a.m.

The Committee reconvened at 1:30 p.m. Councillor B. Mason was absent.Councillor L. Chahley was in attendance.

E.5. OTHER REPORTS

E.5.d. Edmonton 2004 Celebrations Strategy Document.

J. Edwards, President and CEO; and L. Daniller, Economic Development Edmonton, made a presentation and answered the Committee’s questions.

MOVED M. Phair:

That the Edmonton 2004 Celebrations Strategy Document be referred to the City Manager’s Office for review of the proposed City plan(s) for the 2004 celebration.

City Manager

Due: May 27, 1998


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MOVED M. Phair:

That the Corporate Services Department (Corporate Communications Branch) prepare a letter for the Mayor’s signature, thanking the members of the Committee who participated in the development of the Edmonton 2004 Celebrations Strategy document. The letter should include the action that Council has taken and that we may desire their future involvement.

Corporate Svcs.


D.1. ADMINISTRATIVE INQUIRIES

D.1.c. Legal Disputes in the Clareview Area. (B. Mason).

“My inquiry is to the City Manager. Recently, the City lost a court judgement to Guaranty Properties over money claimed by Guaranty Properties for Permanent Area Contribution Charges (PACCs) on land in the Clareview Town Centre which was transferred to the City. This dispute has held up the development of the Clareview Town Centre; and, specifically the Clareview District Park for a number of years.

What is the Administration going to do to ensure that key developments, such as town centres and district parks, are not held up for years due to erroneous technical and legal advice?

What plans does the Administration have to ensure an expeditious completion of the Clareview Town Centre; and, specifically, the Clareview District Park? What direction from Council or Executive Committee will be sought before consideration of an appeal of this judgement?

I would like an answer to this inquiry prior to any further action being taken by the Administration on this matter.”

City Manager

Due: May 27, 1998

D.1.c. continued

City Manager

Due: May 27, 1998


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D.2.c. Edmonton Regional Airports Authority Proposal to Redevelop City-Owned Land at the City Centre Airport (A. Bolstad).

D.2.d. Edmonton Regional Airport Authority Plans for the International and City Centre Airport (A. Bolstad).

B.E. Thom, Q.C., City Manager; R. Liteplo, General Manager, Corporate Services Department; and M. Garrett, Planning and Development Department answered the Committee’s questions.

MOVED B. Mason:

That items D.2.c. and D.2.d. be made debatable items to allow action motions to be made in response to the content of the reports.


MOVED B. Smith:

That the following information be requested from the Edmonton Regional Airport Authority (ERAA) on the future of the City Centre Airport:

1. A summary of the ERAA’s initiatives to date, to develop the full potential of the City Centre Airport as a centre of aviation excellence;

2. A summary of future initiatives that are planned by ERAA to develop the full potential of the City Centre Airport as a centre of aviation excellence;

3. ERAA’s opinion on the extent to which this vision can be achieved; and

4. ERAA’s position on whether it continues to support this vision for the City Centre Airport given its efforts to date and given its efforts to attract aviation related businesses to the Edmonton International Airport.


MOVED B. Mason:

That the matter be postponed to the April 15, 1998 Executive Committee meeting that representatives from the Edmonton Regional Airport Authority and the Edmonton Regional Airport Authority administration can be in attendance and that all Members of Council be invited.


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SUMMARY OF DECISION ON ITEMS D.2.c. and D.2.d.

1. That the following information be requested from the Edmonton Regional Airport Authority (ERAA) on the future of the City Centre Airport:

1. A summary of the ERAA’s initiatives to date, to develop the full potential of the City Centre Airport as a centre of aviation excellence;

2. A summary of future initiatives that are planned by ERAA to develop the full potential of the City Centre Airport as a centre of aviation excellence;

3. ERAA’s opinion on the extent to which this vision can be achieved; and

4. ERAA’s position on whether it continues to support this vision for the City Centre Airport given its efforts to date and given its efforts to attract aviation related businesses to the Edmonton International Airport.

2. That this matter be postponed to the April 15, 1998 Executive Committee meeting that representatives from the Edmonton Regional Airport Authority and the Edmonton Regional Airport Authority administration can be in attendance and that all Members of Council be invited.

ERAA

Due: April 15, 1998

E.5.b. C Final Report from the Advisory Committee on Tax Status of Non-Profit Organizations.

L. Chahley, Advisory Committee on Tax Status of Non-Profit Organizations, made a presentation . L. Chahley; B. Henderson and U. Welz, Advisory Committee on Tax Status of Non-Profit Organizations, answered the Committee’s questions.

S. White, City Assessor; and I. Johnson, Corporate Services Department (Law Branch), answered the Committee’s questions.

Mayor Smith vacated the Chair and Vice-Chair Mason presided. Mayor Smith left the meeting.

MOVED M. Phair:



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1. That the March 9, 1998 Advisory Committee on Tax Status of Non-Profit Organizations report be received for information.

2. That Council adopt the policy of the Advisory Committee on Tax Status of Non-Profit Organizations regarding taxation for non-profit organizations.

3. That Council adopt the criteria for tax forgiveness as outlined in Attachment 2 (of the March 9, 1998 Advisory Committee on Tax Status of Non-Profit Organizations report).

4. That Council direct the Administration to implement the policy for 1998 (as outlined in Attachment 3 of the March 9, 1998 Advisory Committee on Tax Status of Non-Profit Organizations report) with the addition of the following paragraph at the end of part 6 – Mechansim to Determine Tax Forgiveness):

“If any third party should question a favourable decision of the assessor in the application of the city policy to a non-profit organization, that third party can request a review of the decision by the Peer Review Panel.”

CARRIEDFOR THE MOTION: A. Bolstad, B. Mason, M. Phair.ABSENT: B. Smith.

MOVED M. Phair:

That the meeting adjourn at 4:50 p.m.


MOVED A. Bolstad:

That the Committee take a ten minute recess.


That the Committee recess now and reconvene at 3:30 p.m.


The Committee recessed at 3:23 p.m.

The Committee reconvened at 3:40 p.m. Councillor B. Mason was absent.


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(Cont’d from page 132)

D. Freeman; M. Garrett; and B. Caldwell, Planning and Development Department; andP. Fearon, Edmonton Police Service, answered the Committee’s questions.

Councillor B. Mason entered the meeting.

MOVED A. Bolstad:

That the Administration prepare a revision to the Land Use Bylaw which follows the approach outlined in Option 2 of the March 6, 1998 Planning and Development Department report.

AMENDMENT MOVED M. Phair:

1. That revisions to the Land Use Bylaw which follows the approach outlined in Option 1 also be included.

2. That the Deputy Minister of Social Services be invited to answer questions on the proposed revisions.

Members of the Committee requested that the amendment be split for voting purposes.

PART 2 OF THE AMENDMENT, put:

2. That the Deputy Minister of Social Services be invited to answer questions on the proposed revisions.

LOSTFOR THEAMENDMENT: A. Bolstad, M. Phair.OPPOSED: B. Smith; B. Mason.

PART 1 OF THE AMENDMENT, put:

1. That revisions to the Land Use Bylaw which follows the approach outlined in Option 1 also be included.


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CARRIEDFOR THEAMENDMENT: B. Smith; B. Mason, M. Phair.OPPOSED: A. Bolstad.

MOTION, AS AMENDED, put:

That the Administration prepare revisions to the Land Use Bylaw which follows the approaches outlined in Options 1 and 2 of the March 6, 1998 Planning and Development Department report.

Planning & Dev.

Due: TBD

CARRIEDFOR THE MOTIONAS AMENDED: B. Smith; A. Bolstad, B. Mason.OPPOSED: M. Phair.

E.5.f. C Consideration of Bill 27, The Electric Utilities Amendment Act.

Councillor B. Mason requested the permission of the Committee to introduce a motion without notice on Bill 27, the Electric Utilities Amendment Act.

MOVED M. Phair:

That Councillor Mason be allowed to introduce a motion without notice.


MOVED B. Mason:


That the Provincial Government be requested to postpone consideration of Bill 27, the Electric Utilities Amendment Act, until its impact on power consumers and municipal utilities can be evaluated.

AMENDMENT MOVED A. Bolstad:

That the words “and, further, that the City seek the support of the Alberta Urban Municipality Association on this matter” be added at the end of the motion.

CARRIEDFOR THE AMENDMENT: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOTION, AS AMENDED, put:


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That the Provincial Government be requested to postpone consideration of Bill 27, the Electric Utilities Amendment Act, until its impact on power consumers and municipal utilities can be evaluated; and, further, that the City seek the support of the Alberta Urban Municipality Association on this matter.

CARRIEDFOR THE MOTIONAS AMENDED: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED B. Mason:

That the Executive Committee meet in private.


The Committee met in private at 4:31 p.m.

MOVED M. Phair:

That the Executive Committee meet in public.


The Committee met in public at 4:40 p.m.


E.2.e. Proposed Settlement of Claim by Hussian Haymour Against The City of Edmonton.

MOVED M. Phair:

1. That the March 3, 1998 Corporate Services Department (Law Branch) report remain private because it is solicitor/client privileged.

2. That the City Solicitor be authorized to settle this claim with the Plantiff’s lawyer, Ajaje Yaggey.

Corporate Svcs.

Corporate Svcs.


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E.2.f. Review of EPCOR (B. Mason).

MOVED B. Mason (made at the March 11, 1998 Executive Committee meeting):

That RBC Dominion Securities be excluded from acting as the investment banker in the event of any potential privatization of all or part of EPCOR.

WITHDRAWN

With the unanimous consent of the Executive Committee, Councillor Mason withdrew his motion.

MOVED M. Phair:

That the February 25, 1998 Corporate Services Department report be received for information.

Corporate Svcs.


N. NOTICES OF MOTION

N.1.a. Acoustical Properties of the River Valley Room (A. Bolstad).

Councillor Bolstad stated that at the next regular meeting of Executive Committee, he will move:

That the Administration be directed to review the acoustical properties of the River Valley Room and the sound system and report a recommended course of action to the Executive Committee.

O. ADJOURNMENT

The meeting adjourned at 4:45 p.m.

______________________________ ______________________________

CHAIR CITY CLERK


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