minutes of ordinary council meeting - 10 august 2020 · minutes - ordinary meeting 6 10 august 2020...

ORDINARY MEETING OF COUNCIL

MONDAY, 10 AUGUST 2020

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4 MR BARRY PORTER - 166 HERITAGE DRIVE, ROLEYSTONE ......................................................... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 4 AUGUST 2020 ........................................ 5 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 27 JULY 2020 ........................................ 5

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION AND COMMUNICATION ............................................................................... 5 2 MARKETING AND PUBLIC RELATIONS ................................................................................... 5 3 GOVERNANCE AND ECONOMIC DEVELOPMENT ................................................................. 5

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 6

10 REPORTS ................................................................................................................................................... 6 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 3 AUGUST 2020 ..................................... 6

10.1.1 SCHOOL PARKING RESTRICTIONS - HARRISDALE PRIMARY AND

HARRISDALE SENIOR HIGH SCHOOLS (1.1) ................................................................ 6 10.1.2 APPLICATION FOR BLASTING PERMIT - ADVANCED MINE PERFORMANCE

TRAINING (1.2) ................................................................................................................... 7 10.1.3 LED STREET LIGHTS IN THE CITY OF ARMADALE (2.1) ........................................... 7 10.1.4 TENDER 9/20 - FOOTPATH, CARPARK AND MALL SWEEPING SERVICES (3.1).... 7 10.1.5 TENDER 12/20 - PROVISION OF SECURITY MONITORING, ALARM AND ACCESS

SERVICES (3.2) .................................................................................................................... 8 10.1.6 TENDER 13/20 - PROVISION OF SECURITY PATROLS AND GUARDS (3.3) ............ 8 10.1.7 TENDER 17/20 - NOVELLI PLAYGROUND AND LANDSCAPING WORKS (3.4) .... 9

10.2 COMMUNITY SERVICES COMMITTEE MEETING - 4 AUGUST 2020 .................................. 9 10.2.1 HARRISDALE LIBRARY - REQUEST FOR PROPOSAL (1.1) ........................................ 9 10.2.2 REVIEW OF DELEGATION TO THE CEO - BUSH FIRES ACT 1954 (2.1) ................. 10 10.2.3 TENDER 1/20 - COMMERCIAL POOL PLANT AND WATER TREATMENT,

PREVENTATIVE, REACTIVE AND MINOR CAPITAL WORKS (3.1) ........................ 10 10.3 CITY AUDIT COMMITTEE MEETING - 5 AUGUST 2020 ...................................................... 11

10.3.1 AUDITOR'S INTERIM AUDIT REPORT -2019/20 FINANCIAL YEAR (1.1) ............... 11 10.3.2 COVID-19 RISKS AND RESILIENCE (2.1) ..................................................................... 11 10.3.3 INTERNAL AUDIT - EMERGENCY MANAGEMENT (2.2) .......................................... 11 10.3.4 AUDIT UPDATE - OFFICE OF THE AUDITOR GENERAL (2.3) ................................. 11

10.4 CHIEF EXECUTIVE OFFICER’S REPORT - 10 AUGUST 2020 .............................................. 12 10.4.1 2020/21 DRAFT ANNUAL BUDGET (1.1) ....................................................................... 12 10.4.2 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 13/2020 (1.2) ................... 19

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 20

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 20 NIL ............................................................................................................................................................. 20

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 20 1 INSURANCE CLAIMS - STREET TREES ................................................................................... 20

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 20 14.1 CONFIDENTIAL AWARD NOMINATION - COUNCIL POLICY & MANAGEMENT

PRACTICE EM-5 ........................................................................................................................... 20

15 CLOSURE................................................................................................................................................. 21

MINUTES - ORDINARY MEETING 3 10 AUGUST 2020

OF COUNCIL

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 10

AUGUST 2020 AT 7.00PM .

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr R Butterfield River Ward

presided over

Deputy Mayor, Cr C Frost Lake Ward

Cr H T Jones River Ward

Cr J H Munn CMC Ranford Ward

Cr S Peter JP Ranford Ward

Cr M S Northcott Palomino Ward

Cr C A Campbell JP Palomino Ward

Cr D M Shaw Heron Ward

Cr E J Flynn Heron Ward

Cr G J Smith Minnawarra Ward

Cr K Busby Minnawarra Ward

Cr G Nixon Hills Ward

Cr C M Wielinga Hills Ward

IN ATTENDANCE:

Ms J Abbiss Chief Executive Officer

Mr J Lyon Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Mrs Y Loveland Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: Nil Press: Nil

LEAVE OF ABSENCE:

Leave of Absence previously granted to Cr Silver

APOLOGIES:

Nil


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3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

The following question was taken on notice at Council’s Meeting on 27 July

2020 and responses (summarized below) forwarded in a letter by the Executive

Director Community Services dated 29 July 2020.

Mr Barry Porter

Q Are all of the residents of the Araluen Estate to receive a notification as

they will all be directly impacted by the outcome of that decision? Or are we

going to rely on those notifications in the Examiner, and the Courier. The

Examiner is not delivered in the Araluen Estate and the Courier is not often

received until the 5th or 6th day of the month which is over a week after the

submission period.

Response

Property selection has been kept to those in closer proximity to the closures.

This selection includes the following:

All properties on Wymond Road, from Soldiers Road up to Heritage Drive.

Properties from Wymond Road / Old Albany Lane up to Heritage Drive

Heritage Drive properties from Coachmans Place, up to the intersection of

Ridgehill Rise.

Properties from the McNess Drive / Armenti Road intersection to the end of

the Armenti Rd cul-de-sac, including properties on both sides of the road

and with battle axe access onto Armenti Rd.

In addition to the public notice being published in the 29 July issue of the

Roleystone Courier and the 30 July issue of the Examiner, the notice is

available on the City’s Website and also advertised at the Armadale,

Kelmscott and Seville Grove Libraries and at the City’s Administration

building.

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

Nil


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7 CONFIRMATION OF MINUTES

7.1 PREVIOUS SPECIAL COUNCIL MEETING

HELD ON 4 AUGUST 2020.

MOVED Cr K Busby that the Minutes of the Special Council Meeting held on 4 August

2020 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (13/0)

7.2 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 27 JULY 2020.

MOVED Cr K Busby that the Minutes of the Ordinary Council Meeting held on 27 July

2020 be confirmed as a true and accurate record.


8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 CONSULTATION AND COMMUNICATION

Tuesday 28 July, along with the CEO held briefing with Matt Keogh, Federal Member

for Burt, regarding the “City Views” concept and other matters.

Friday 31 July, attended the Community Cabinet meeting via TEAMS.

Tuesday 4 August, along with the CEO, held briefing for the business owners and

tenants of Jull Street, regarding the “City Views” concept.

Wednesday 5 August, CEO and Manager of Economic Development and I met with the

US Consul General to discuss potential collaboration.

2 MARKETING AND PUBLIC RELATIONS

Saturday 1 August attended the Bedfordale Volunteer Bushfire Brigade Awards night

and presented the City of Armadale Service Awards to volunteer firefighters.

Wednesday 5 August visited Novelli Pavilion with Cr Frost to check on progression of

the project.

Visited Rushton Park with Cr Jones to publicise the new lookout, signage and log

sculptures.

Visited Cross Park with Cr’s Nixon and Wielinga, to see the progress of works on the

new cricket and netball clubrooms

3 GOVERNANCE AND ECONOMIC DEVELOPMENT

Tuesday 28 July along with CEO, Tech Services ED, Cr’s Nixon, Wielinga attended a

meeting regarding the Roleystone Local Area Traffic Management Study.

Attended a site visit at Railway Ave Kelmscott to see where a new section of shared

pathway would be built. Cr’s Nixon, Jones and Smith also attended.


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Friday 31 July held three separate private grouped citizenship ceremonies, and two

individual ceremonies, for a total of 60 people. In attendance were Ben Wyatt MLA,

Dr Tony Buti MLA and Cr’s Nixon, Smith, Northcott, Munn and Frost.

Monday 3 August attended the Development WA Armadale Land Redevelopment

Committee meeting.

Wednesday 5 August, chaired the Local Emergency Management Committee meeting.

Thursday 6 August, met with the Hon Donna Faragher MLC along with the CEO at

City Offices.

Along with the CEO, met with the Carey Group in Harrisdale to discuss collaborative

opportunities.

Friday 7 August, hosted Private Citizenship Ceremonies for three group and one for an

individual, with a total 60 new conferees. Mr Aaron Fisher from the Dept of Home

Affairs and Crs Nixon and Smith were in attendance.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 3 August 2020 .

MOVED Cr G Nixon that the report be received.


BUSINESS ARISING FROM REPORT

Recommendation T34/8/20 - School Parking Restrictions - Harrisdale Primary and Harrisdale

Senior High Schools

MOVED Cr G Nixon

That Council:

1. Approve the implementation of parking restrictions as follows:

E19-134-1B – Harrisdale Primary School

E19-134-2B – Harrisdale Senior High School

2. Approve the kiss and drive facility on Gracefield Boulevard as shown on

Plan E19-134-1B for a trial period of 12 months; after which a report will be

presented to Council for removal or continuation of the kiss and drive facility.



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Recommendation T35/8/20 - Application for Blasting Permit - Advanced Mine Performance

Training

MOVED Cr G Nixon

That Council:

1. Approve the Application for Blasting Permit presented as Confidential Attachment

1.

2. Authorise the Chief Executive Officer to sign and issue the Permit to Carry out

Blasting with the Use of Explosives presented as Attachment 2.


Recommendation T36/8/20 - LED Street Lights in the City of Armadale

MOVED Cr G Nixon

That Council:

1. Authorise City officers to continue to attend the Street Lighting Working Group

to further investigate a bulk changeover project and enhance the level of certainty

over the LED Street Lighting Business Case before presentation to a future

meeting of Council.

2. Include the LED Street Lighting project in the City’s Advocacy Strategy.


Cr Busby declared a financial interest in Recommendations T37/8/20, T38/8/20, T39/8/20

and T40/8/20 on the basis that one or more tenderers are or may be clients of his computer

business or his computer software business.

Cr Busby left at 7.04pm

Recommendation T37/8/20 - Tender 9/20 - Footpath, Carpark and Mall Sweeping Services

MOVED Cr G Nixon

That Council, in regard to Tender 9/20 for Footpath, Carpark and Mall Sweeping

Services:

1. Accept the tender from Browns Sweeping Pty Ltd for a period of twelve (12)

months in accordance with:

The tenderer’s submitted Schedule of Rates as presented at Confidential

Attachment 1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates.


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2. Authorise the Chief Executive Officer to extend the contract for two (2) periods of

twelve (12) months, subject to satisfactory performance by the contractor and

CPI price adjustments (not exceeding changes in the Consumer Price Index for

the Perth Capital City as published by the Australian Bureau of Statistics for the

preceding twelve months) as specified in the Request for Tender Special

Conditions of Contract Clause 4.1.


Recommendation T38/8/20 - Tender 12/20 - Provision of Security Monitoring, Alarm and

Access Services

MOVED Cr G Nixon

That Council, in regard to Tender 12/20 - Provision of Security Monitoring, Alarm and

Access Services:

1. Accept the tender from HiTech Security WA Pty Ltd for a period of twelve (12)

months in accordance with:

The tenderer’s submitted Schedule of Rates as presented in Confidential

Attachment 1


estimates.

2. Authorise the Chief Executive Officer to extend the contract for three (3) periods

of twelve (12) months, subject to satisfactory performance by the contractor and

CPI price adjustments (not exceeding changes in the Consumer Price Index for

the Perth Capital City as published by the Australian Bureau of Statistics for the

preceding twelve months) as specified in the Request for Tender Special

Conditions of Contract Clause 4.1.


Recommendation T39/8/20 - Tender 13/20 - Provision of Security Patrols and Guards

MOVED Cr G Nixon

That Council, in regard to Tender 13/20 - Provision of Security Patrols and Guards:

1. Accept the tender from Southern Cross Protection Pty Ltd for a period of

twelve (12) months in accordance with:

The tenderer’s submitted Schedule of Rates as presented in Confidential

Attachment 1


estimates.

2. Authorise the Chief Executive Officer to extend the contract for three (3) periods


contractor and CPI price adjustments (not exceeding changes in the Consumer


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Price Index for the Perth Capital City as published by the Australian Bureau of

Statistics for the preceding twelve months) as specified in the Request for Tender

Special Conditions of Contract Clause 4.1.


Recommendation T40/8/20 - Tender 17/20 - Novelli Playground and Landscaping Works

MOVED Cr G Nixon

That Council, in regard to Tender 17/20 - Novelli Playground and Landscaping Works:

1. Accept the tender from Horizon West Landscape Constructions for a proposed

construction period of four (4) months followed by a thirteen (13) week

consolidation period in accordance with:

The applicant’s submitted Schedule of Rates as presented in Confidential

Attachment 1


estimates.


Cr Busby returned to the meeting at 7.06pm

10.2 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 4 August 2020 .

CORRECTION:

Page 1 Commencement time of meeting to read 6.00pm

MOVED Cr K Busby that the report, subject to the above correction, be received.



Recommendation C21/8/20 - Harrisdale Library - Request for proposal

MOVED Cr K Busby

That Council not endorse the Commercial Terms and request that further negotiations

be undertaken, with a further report to be presented to the October Community

Services Committee.



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Recommendation C22/8/20 - Review of Delegation to the CEO - Bush Fires Act 1954

MOVED Cr K Busby

That Council:

1. Approves the following delegations inclusive of amendments and as presented in

the attachment to this report, in accordance with sections 17(10), 48, and 59(3) of

the Bush Fires Act 1954

a. Bush Fires Act 1954 – Powers and Functions of Local Government

b. Variations to Prohibited and Restricted Burning Periods

c. Bush Fires Act 1954 – Prosecution of Offences

d. Bush Fires Act 1954 – Withdrawal of Infringements

2. Grant authority to the CEO to make administrative changes to numbering and

formatting of all reviewed delegations, as approved by Council, upon completion

of the full review. This authority does not extend to amending the content.

MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY RESOLUTION OF COUNCIL (13/0)

Recommendation C23/8/20 - Tender 1/20 - Commercial Pool Plant and Water Treatment,

Preventative, Reactive and Minor Capital Works

MOVED Cr K Busby

That Council, in regard to Tender 1/20 for Commercial Pool Plant and Water

Treatment, Preventative, Reactive and Minor Capital Works:

1. Accept the tender from Commercial Aquatics Australia for a period of twelve

(12) of months in accordance with:

The tenderer’s submitted lump sum consideration, as presented in

Confidential Attachment 1


estimates

2. Authorise the Chief Executive Officer to extend the contract for four (4) periods


price adjustments, as specified in the Request for Tender Special Conditions of

Contract Clause 4.1.




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10.3 CITY AUDIT COMMITTEE MEETING

Report of the City Audit Committee held on 5 August 2020 .

CORRECTIONS:

Page 1 The suffix ‘JP’ after Cr Munn’s name to be deleted

Page 9 In the second dot point of the Committee discussion insert the word “report” after

the words “within the”

MOVED Cr C Frost that the report, subject to the above corrections, be received.



Recommendation CA7/8/20 - Auditor's Interim Audit Report -2019/20 Financial Year

MOVED Cr C Frost

That Council:

1. Notes the matters raised by the Auditor in the Interim Audit Report for the 2019/20

financial year, and endorses the Management responses to those matters, as

presented in this Report;

2. Notes the advice and recommendations of the Auditor General’s Report on Local

Government Contract Extensions and Variations


Recommendation CA8/8/20 - COVID-19 Risks and Resilience

MOVED Cr C Frost

That Council notes the report from the CEO on the City’s risk and business continuity

response to the COVID-19 pandemic.


Recommendation CA9/8/20 - Internal Audit - Emergency Management

MOVED Cr C Frost

That Council note and endorse the Internal Audit Report for Emergency Management.


Recommendation CA10/8/20 - Audit Update - Office of the Auditor General

MOVED Cr C Frost

That Council note the Audit Update report from the OAG.



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10.4 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr D M Shaw that the report be received.



Recommendation - 2020/21 Draft Annual Budget

MOVED Cr D M Shaw

1. That Council ADOPTS the Annual Budget for the year ending 30 June 2021 as

detailed in the Attachment, comprising the Statement of Comprehensive Income

by Nature and Type, Statement of Comprehensive Income by Program, Statement

of Cash Flows, Rate Setting Statement, and supporting notes to and forming part

of the Statutory Budget with the following amendment:

Increase the “Street Trees” budget by $50,000 and reduce the transfer to the

Asset Renewal reserve by $50,000.



MOVED Cr C Frost

2. That Council Pursuant to sections 6.32, 6.33 and 6.35 of the Local Government Act

1995, IMPOSES differential rates for the 2020/21 financial year, based on whether

the land is vacant land; the zoning of the land; or the purpose for which the land is

held, in accordance with the following table:

Rating Category Minimum

Payment ($)

Rate in the

Dollar

($)/Cents

GRV Rating Categories

Residential Improved 1,179 10.3323

Business Improved 1,371 09.3570

Vacant Land 1,022 14.9970

UV Rating Categories

General Rural 1,412 0.4525



MOVED Cr C M Wielinga

3. That Council PROVIDES a one-off COVID-19 Rates Concession in accordance

with Section 6.47 of the Local Government Act 1995 to the 2020/21 Council Rates

for all rate categories, to deliver the Council’s commitment to freeze rates. This

ensures that any property that would have been subject to an increase in rates on

the application of the new valuation and rate in the dollar, receives a concession,

such that the amount payable is the same as what would have been payable using


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the previous valuation and rate in the dollar. This is deemed to be a fair and

equitable approach by the City to the Pandemic Emergency, and to assist with

economic recovery.

The Concession is to be determined by:

a) Calculating the notional rates using the 2019/20 Rate in the Dollar multiplied

by the Property Valuation held for each rateable property at 30 June 2020;

b) Calculating the 2020/21 indicative rates using the 2020/21 Rate in the Dollar

multiplied by the Property Valuation held for each rateable property on 1 July

2020 and applying the minimum rate where applicable;

c) Subtracting (b) from (a) to determine whether an increase or decrease in rates

would ordinarily apply; and if an increase would apply;

d) Applying a COVID-19 Pandemic Concession, the equivalent of the increase.

Note: If development has occurred on a property, an increase in rates (interim rate)

will apply, reflective of the increased value added from the development.



MOVED Cr G Nixon

4. Residential Concession on Business Improved properties

That Council PROVIDES a Residential Rates Concession in accordance with

Section 6.47 of the Local Government Act 1995 to the 2020/21 Council Rates for

rating properties in a Business Improved zoned area but used for residential

purposes in a like manner to properties in residential areas.



MOVED Cr J H Munn

5. That Council Pursuant to sections 6.32 and section 6.37 of the Local Government

Act 1995, IMPOSES specified area rates for the 2020-21 financial year in

accordance with the following tables and as set out in Note 1 of the annual budget:

Specified Area Rate in

$/(Cents)

No. of

Properties

Rateable

Value

($GRV)

SAR to

be Levied

Trf from

COVID

Reserve

Total

A - Armadale Town

Centre 0.4046 88 29,434,285 119,100 - 119,100

B - Kelmscott Town

Centre 0.8800 80 7,922,458 69,700 9,700 79,400

C - Kelmscott

Industrial Area 0.1713 341 11,618,587 19,900 - 19,900

D - South Armadale

Industrial Area 0.3416 138 6,645,034 22,700 - 22,700

F - Harrisdale/Piara

Waters 0.2550 4,858 95,955,380 244,700 87,850 332,550

G - Champion Lakes 0.2120 303 4,687,230 9,900 3,800 13,700

Total 5,808 156,262,974 486,000 101,350 587,350


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Townscape Special Area Rates in Business Areas of the City

The purpose of the Townscape Amenity Services SAR is to enhance the general

amenity of the area by way of increased service levels in ways like litter control,

verge and streetscape maintenance, verge mowing, etc.

The Townscape Amenity Service is focused on the following (4)

business/commercial areas:

• Specified Area A – Armadale Town Centre

• Specified Area B – Kelmscott Town Centre

• Specified Area C – Kelmscott Industrial Area

• Specified Area D – South Armadale Industrial Area

Residential Special Area Rates in Residential Areas of the City

The purpose of the Residential Amenity Services SAR is to maintain and enhance

the public open space in the newer residential estates at a standard higher than

that which occurs with public open space throughout the remainder of the City.

The Residential Amenity Service is focused on the new residential areas of North

Forrestdale and Champion Lakes:

• Specified Area F – North Forrestdale

• Specified Area G – Champion Lakes



MOVED Cr H Jones

6. Emergency Services Levy:

That Council in accordance with the provisions of sections 36B and 36L of the Fire

and Emergency Services Authority of Western Australia Act 1998, IMPOSES the

2020-21 Emergency Services Levy Rates and Minimum and Maximum Payments

on Residential, Vacant Land, Commercial, Industrial and Miscellaneous Lots as

follows:

ESL

2020/21

ESL Rate

Minimum and Maximum Payments

ESL CHARGES BY PROPERTY USE

(Cents in dollar)

Residential and Vacant

Land

Commercial, Industrial

and Miscellaneous

Minimum Maximum Minimum Maximum

ESL Cat 1 1.4839 $84 $441 $441 $251,000

ESL Cat 3 0.07419 $84 $219 $219 $125,000

ESL Cat 5 Fixed charge

$84 $84 $84 $84

Mining Tenements

Fixed charge

$84 $84 $84 $84



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MOVED Cr C A Campbell

7. Domestic and Commercial Waste Charges:

That Council in accordance with the provisions of section 67, Division 3, Part 6 of

the Waste Avoidance and Resource Recovery Act 2007, IMPOSES the following

domestic and commercial waste charges for the 2020-21 financial year:

Residential Waste Charge (weekly rubbish and fortnightly recycling)

Per Annum $384

Commercial Waste Charge (weekly rubbish and fortnightly recycling)

Per Annum $383

Additional Waste Service Per Annum $274

Additional Recycling Service Per Annum $88


MOVED Cr E Flynn

8. Payment Options:

That Council in accordance with the provisions of section 6.45 of the Local

Government Act 1995, OFFERS the following payment options for the payment of

rates, specified area rates (where applicable), emergency services levy, domestic

refuse charge and private swimming pool inspection fees:

One Instalment:

Payment in full (including all arrears) within 35 days of the issue date of the

annual rate notice;

Two Instalments:

The first instalment of 50% of the total current rates, specified area rates (where

applicable), emergency services levy, domestic refuse charge, private

swimming pool inspection fees and instalment charge, plus the total outstanding

arrears payable within 35 days of the issue date of the annual rate notice;

The second instalment of 50% of the total current rates, specified area rates

(where applicable), emergency services levy, domestic refuse charge, private

swimming pool inspection fees and instalment charge, payable 63 days after the

due date of the first instalment;

Four Instalments:

The first instalment of 25% of the total current rates, specified area rates (where

applicable), emergency services levy, domestic refuse charge, private swimming

pool inspection fees and instalment charge, plus the total outstanding arrears

payable within 35 days of the issue date of the annual rate notice;


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The second, third and fourth instalments, each of 25% of the total current rates,

specified area rates (where applicable), emergency services levy, domestic refuse

charge, private swimming pool inspection fees and instalment charge, payable as

follows:

the second instalment 63 days after due date of the first instalment;

the third instalment 75 days after due date of the second instalment;

the fourth instalment 62 days after the due date of the third instalment

In accordance with section 6.45(b) OFFERS A Smarter Way To Pay in accordance

with the City’s Policy and as a further alternative option for the payment of rates.


MOVED Cr D M Shaw

9. Emergency Services Levy Interest Charge:

That Council in accordance with the provisions of section 36S of the Fire and

Emergency Services Authority of Western Australia Act 1998, IMPOSES interest on

all current and arrears amounts of Emergency Services Levy at the rate of 8% per

annum, calculated on a simple interest basis on amounts which remain unpaid

after 35 days from the issue date of the original rate notice, or the due date of an

instalment and continues until the arrears is fully paid. Excluded are instalment

current amounts not yet due under the two or four payment instalment option,

registered pensioner portions and current government pensioner rebate amounts.

Interest is calculated daily on the outstanding balance.


MOVED Cr G J Smith

10. Instalment and Payment Arrangement Administration Fees and Interest Charges:

That Council in accordance with the provisions of section 6.45 of the Local

Government Act 1995, for the 2020-21 financial year, IMPOSES the following

administration fees and interest charges for payment of rates (including specified

area rates), refuse charge and private swimming pool inspection fees, noting that

the instalment administration fee is nil this year as part of the City’s response to

the COVID-19 Pandemic:

Two Instalment Option:

Interest on instalments of 5.5% *

An administration fee of $nil;

Four Instalment Option:

Interest on instalments of 5.5%*

An administration fee of $nil;


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Special Payment Arrangements:

An administration fee of $51 for non-direct debit is charged on each

special payment arrangement. Interest of 8% may be charged on overdue

amounts.

*calculated in accordance with Regulation 69 of the Local Government

(Financial Management) Regulations 1996.


MOVED Cr S Peter

11. Penalty Interest on Overdue Rates and Charges

That Council in accordance with the provisions of section 6.13 and 6.51 of the

Local Government Act 1995, IMPOSES interest on all current and arrears of rates,

specified area rates (where applicable), current and arrears of refuse charges,

current and arrears of private swimming pool inspection fees at a rate of 8% per

annum, calculated on a simple interest basis on arrears amounts which remain

unpaid and current amounts which remain unpaid after 35 days from the issue

date of the original rate notice, or the due date of the instalment as the case may

be and continues until the instalment is paid in full. Excluded are deferred rates

and approved City payment arrangements. Interest is calculated daily on the

outstanding balance.



12. That Council in accordance with the provisions of section 6.49 of the Local

Government Act 1995, AUTHORISES the Chief Executive Officer to enter into

special payment arrangements with ratepayers for the payment of general rates,

specified area rates (where applicable), emergency services levy, refuse charges

and private swimming pool inspection fees during the 2020-21 financial year.


MOVED Cr M S Northcott

13. Swimming Pool Inspection Fees

That Council IMPOSES a fee of $33.75 per annum, to cover the actual costs of

mandatory swimming pool inspections, which occur every four years.



OF COUNCIL


14. Elected Members’ Fees and Allowances

That Council NOTES there will be nil increase of Councillor fees and allowances,

following a review by the Western Australian Salaries and Allowances Tribunal,

and ADOPTS the following:

a) Set the annual attendance fee at $31,678 for 2020/2021, to be paid quarterly

in advance to Councillors, or at such intervals as determined by individual

Councillors, pursuant to section 5.99 of the Local Government Act 1995 and

regulation 30 of the Local Government (Administration) Regulations 1996;

b) Set the annual attendance fee at $47,516 for 2020/2021, to be paid quarterly

in advance to the Mayor, pursuant to section 5.99 of the Local Government

Act 1995 and regulation 30 of the Local Government (Administration)

Regulations 1996;

c) Set the annual Mayoral Allowance at $89,753 for 2020/2021, to be paid

quarterly in advance, pursuant to section 5.98(5) of the Local Government

Act 1995 and the Western Australia Salaries and Allowances Tribunal

Determination pursuant to Western Australia Salaries and Allowances Act

1975 section 7A and 7B;

d) Set the annual Deputy Mayoral Allowance at $22,438 for 2020/2021, to be

paid quarterly in advance, pursuant to section 5.98A of the Local

Government Act 1995 and the Western Australia Salaries and Allowances

Tribunal Determination pursuant to Western Australia Salaries and

Allowances Act 1975 section 7A and 7B; and

e) Set an annual Information and Communications Technology Allowance of

$3,500 for 2020/2021, to be paid quarterly in advance, pursuant to section

5.99A of the Local Government Act 1995 and the Western Australia Salaries

and Allowances Tribunal Determination pursuant to Western Australia

Salaries and Allowances Act 1975 section 7A and 7B.



MOVED Cr R Butterfield

15. Fees and Charges

That Council pursuant to section 6.16 of the Local Government Act 1995, ADOPTS

the fees and charges set out in the Attachment.




OF COUNCIL

MOVED Cr J H Munn

16. Carried Forward Projects and Federal Assistance Grant

That Council:

ENDORES the list of projects contained in the attachment, under the

management schedule titled “Items for Carry Forward – for the year ended 30

June 2020”, totalling $5,829,400; and

NOTES that the surplus amount of $7,517,500 reported on the Rate Setting

Statement also includes $1,743,700 Federal Assistance Grant received in FY19/20.


MOVED Cr C Frost

17. That Council AGREES to amend the Corporate Business Plan by removing the

following Corporate Business Plan actions which have been completed or are not

planned to commence in FY21 and notes the progress and status of the major

review of the Strategic Community Plan and the Corporate Business Plan.

2.1.4.1 Deliver a business case for expansion of flaring infrastructure at the

Hopkinson Road Landfill and Recycling facility

2.3.2.3 Investigate options and prepare a business case for the future

redevelopment of the City's Works Depot

2.3.4.2 Investigate traffic patterns to determine future road capacity

requirements

2.4.1.2 Investigate collection fleet requirements

2.4.2.1 Investigate construction and demolition waste recovery feasibility

2.4.2.2 Investigate commercial and industrial waste recovery feasibility

2.4.3.1 Implement a Transport Study for the Resource Recovery Facility

2.4.3.2 Investigate the management of household hazardous waste

4.1.3.1 Deliver local government elections every two years in conjunction with

the Western Australian Electoral Commission



Recommendation - Councillors Information Bulletin - Issue No 13/2020

MOVED Cr M S Northcott

That Council acknowledge receipt of Issue 13/2020 of the Information Bulletin



OF COUNCIL

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 Insurance claims - street trees (Cr Donna Shaw)

That the matter of insurance claims relating to street trees be referred to the Technical

Services Committee.

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

14.1 Confidential Award Nomination - Council Policy & Management Practice EM-5

MOVED Cr E Flynn that the meeting be closed to members of the public as the matter to be

discussed is considered to be confidential under Section 5.23(2)(b) of the Local Government

Act, as the matter to be discussed relates to the personal affairs of a person and standard

protocol related to award recognition.

Motion Carried (13-0)

7.24pm Meeting declared closed

MOVED Cr Frost that Standing Orders be suspended to allow free and open discussion.

SECONDED Cr J H Munn, OPPOSED Cr CA Campbell

Motion Lost (0-13)

MOVED Cr C A Campbell that Clauses 9.5 (Limitation of Number of Speeches) and 9.6

(Limitation on Duration of Speeches) of the Standing Orders be suspended.


The CEO reiterated the comments received on the confidential award nomination and drew

Council’s attention to the documentation which had again been confidentially forwarded to

Councillors along with the agenda for tonight’s meeting.

Following a thorough discussion on the nominee’s extensive and distinguished service

Council supported to confer the title of ‘Honorary Freeman’ on the nominee.

The relevant documentation and Council’s confidential resolution is contained in a

confidential attachment to these minutes.

MOVED Cr D M Shaw that Standing Orders (Clauses 9.5 and 9.6) be resumed.



OF COUNCIL

MOVED Cr D M Shaw, SECONDED Cr K Busby

OPPOSED Cr G Nixon

That Council adopt the recommendation of the confidential report and in accordance

with that recommendation this item is to remain confidential until the next step in the

award nomination process i.e. communication to and acceptance by the nominee, has

been effected.

MOTION CARRIED (12-1)

MOVED Cr E Flynn that the meeting be opened.

8.07pm Meeting declared open

As there were no members of the public present when the meeting re-opened, there was no

need for Council resolution on the confidential matter to be read aloud

15 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 8.07pm

MINUTES CONFIRMED THIS 24 AUGUST 2020

MAYOR

minutes of ordinary council meeting - 10 august 2020 · minutes - ordinary meeting 6 10 august 2020...

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