minutes of the public meeting of the greater essex … - ju… · seconded by trustee sartori that...

MINUTES OF THE PUBLIC MEETING OF THE GREATER ESSEX COUNTY DISTRICT SCHOOL BOARD HELD ON TUESDAY, 2016-06-21 IN THE BOARD ROOM, 451 PARK STREET WEST, WINDSOR, ONTARIO.

PRESENT: TRUSTEES: C. Buckler (Chairperson) R. Le Clair (Vice-Chairperson) J. Burgess A. Halberstadt T. Kilpatrick C. Lovell K. McKinley J. Sartori D. Taves STUDENT TRUSTEES: C. Pena Vallecillo A. Jain REGRETS: G. Simko-Hatfield ADMINISTRATION: E. Kelly (Director of Education) P. Antaya T. Awender D. Fister J. Howitt

V. Houston C. Lynd L. McLaughlin S. Pyke

RECORDER: M. LeBoeuf A. CALL TO ORDER

Chairperson Buckler called the meeting to order at 6:00 p.m. B. ATTENDANCE Chairperson Buckler noted that Trustee Simko-Hatfield sent regrets. C. APPROVAL OF AGENDA C.1 Approval of Agenda Item M. Reports to be received moved to follow item L.1 Moved by Trustee Le Clair Seconded by Trustee Lovell THAT THE AGENDA AND ADDENDUM BE APPROVED AS AMENDED. The vote was called and it CARRIED UNANIMOUSLY. D. CONVENE TO PRIVATE SESSION

Moved by Trustee Lovell Seconded by Trustee Sartori TO MOVE INTO PRIVATE

The vote was called and it CARRIED UNANIMOUSLY.

MINUTES of the Public Board Meeting Tuesday, June 21, 2016 of 8

E. DECLARATION OF CONFLICT OF INTEREST Nil.

F. ACTIONS OF COMMITTEE OF THE WHOLE PRIVATE SESSION Moved by Trustee Taves Seconded by Trustee Burgess

That agenda item D.1 from the Private Session meeting of June 14th, 2016 be approved. The vote was called and it CARRIED. Moved by Trustee Kilpatrick Seconded by Trustee Sartori That agenda item F.1, F.2., F.3 and F.4 from the Private Session meeting of June 21, 2016 be approved. The vote was called and it CARRIED.

G. APPROVAL OF MINUTES Moved by Trustee Kilpatrick Seconded by Trustee Lovell G .1 THAT THE MINUTES OF May 17, 2016 PUBLIC BOARD MEETING BE APPROVED

AS AMENDED. The vote was called and it CARRIED. H. BUSINESS ARISING FROM THE MINUTES Nil. I. PRESENTATIONS I.1 Student of the Month

The Student of the Month for June is Ryan Nguyen, a Grade 12 student at Sandwich Secondary School. Ryan is the schools’ Prime Minister and has served diligently on student parliament for four years, showing an incredible amount of initiative during his years as a Sandwich Sabre. Ryan is truly an exceptional student. He started the DECA club in Grade 10 and has competed regionally, provincially and internationally. Also in Grade 10, Ryan represented Sandwich at the HOBY 3-Day youth leadership conference. On top of his remarkable leadership skills, Ryan frequently displays his artistic side as well. He’s been involved in the school play each year and this year he was the backstage manager and student director, which involved a lot of time and patience. The school’s senior band and drum line were delighted to have him play with them over the years as his good sense of humour brought levity to the band. Ryan defies stereotypes by being both a jock and a nerd. He has played on the badminton and volleyball teams and has been on the honour roll throughout his


time at Sandwich. Ryan’s leadership and involvement in many different activities also makes him the ideal Peer Helper, another role he took on this year. Ryan was involved in a car accident last month and despite having some injuries and missing out on Prom, he’s recovering very quickly and has not lost an ounce of Sabre spirit. Ryan’s positivity and optimism brings a smile to everyone around him and we wish him a quick and comfortable recovery. Congratulations Ryan on being selected to be Student Senate’s June Student of the Month.

M.3 Report of Student Trustee Student Trustee Jain noted that on June 13th Student Senate had their last meeting of the year and it was a very productive one. It was a transitional meeting, where both the incoming and outgoing Prime Ministers and Deputy Prime Ministers were invited. We spent a lot of the meeting making sure the incoming Senate members felt welcome, playing ice breakers and getting to know each other. We also spent time sharing best practices by giving outgoing students an opportunity to impart their words of wisdom upon the incoming group. Outgoing students talked about what leadership practices worked best for them, while incoming students discussed what their plans for the new year. It was a great learning opportunity for all and we are confident that the incoming senate members will do great thing in the upcoming year. To celebrate Pride month, Student Senate had a speaker from Massey’s GSA talk about LGBTQ and inclusion, discussing how GSA work at Massey school and how it has helped him personally. The speaker invited discussion regarding inclusion in schools and encouraged incoming Senate members to think about what they could do to address this very important issue in the upcoming school year. We finished the meeting with goodbyes and group pictures. Most of the outgoing senate members could barely believe the year was over but everyone agreed that the relationships we have built over the last year have been valuable ones and our experiences with Student Senate have better prepared us for our post-secondary pursuits. It is unbelievable that our journey as Student Trustees is already over. It seems like only yesterday we were sitting in these seats witnessing a board meeting for the first time. This has been such an incredible experience for both of us and we would like to thank everyone in this room for supporting us this past year. We can honestly say we are honored to have had the opportunity to represent the students in our school board, and we are confident that we are leaving the position in good hands with Colton and Elisa in the new year. It was questioned how the Student Council would be formed at Kingsville DHS. Superintendent Houston noted that both parliaments from Kingsville and Harrow had a retreat day and developed a plan for what the new student parliament would look like. That plan was submitted to the principal for approval.


M. REPORTS (TO BE RECEIVED) M.1 Report of the Director of Education

The Director presented a power point which highlighted a number of students, staff, school and community events under the three headings of the Strategic Plan – Confident Learners, Engaged Communities and Ethical Stewardship over the past year.

M.2 Report of the OPSBA Delegate

Trustee Lovell referenced her report.

M.4 International Languages Overview It was asked how it is determined which languages are offered and who provides the

instruction. Superintendent Fister noted that it is community driven. Courses are offered as long as there are 25 students registered. Typically members of the community who are well versed in the language teach the class. All instructors require background checks.

It was asked if there was any consideration for adding Aboriginal languages to the

International Languages program. Superintendent C. Howitt noted that this discussion has taken place with the community. Many families leave the city and go back to the reserves on the weekends. They prefer to have the classes during the school day. There will be two programs offered in September at Herman and Walkerville.

It was questioned why the enrolment at Mill Street is down. Superintendent Fister

noted that there was no particular reason. Overall enrolment and retention rates are up. We are looking at different ways to advertise in the community. It was suggested that we advertise in the Spanish newspaper.

M.5 GECPIC Report It was noted that the report will be posted on the Parent Involvement webpage. M.6 Chair’s Report

Chairperson Buckler noted that she attended the following events: Ground break at LDSS FNMI Dinner – great speaker and lovely evening Long service celebration Lynne Hornby’s retirement celebration OPSBA AGM Farewell at McGregor

I.2 Operational Plan – C. Howitt See attached presentation. J. DELEGATIONS

Nil.

K. SPEAKER’S LIST Nil.


L. NEW BUSINESS

L.1 Special Education Plan

Moved by Trustee McKinley Seconded by Trustee Lovell THAT THE SPECIAL EDUCATION PLAN BE APPROVED AS SUBMITTED.

The vote was called and it CARRIED.

L.2 Capital Priorities Business Cases

Moved by Trustee Le Clair Seconded by Trustee Lovell

THAT THE BOARD APPROVE THE SUBMISSION OF THE CAPITAL PROJECT BUSINESS CASES FOR THE 2015/2016 YEAR.

The vote was called and it CARRIED. OPPOSED: Trustee Burgess

L.3 Ontarians with Disability Act - Plan for 2016/17

Moved by Trustee Le Clair Seconded by Trustee Taves THAT THE BOARD APPROVE THE PLAN IN ACCORDANCE WITH ONTARIANS WITH DISABILITIES ACT FOR THE YEAR SEPTEMBER 2016 TO AUGUST 2017.


L.4 Review of the Board and Standing Committee Formats The motion was split.


a) THAT THE BYLAWS REMAIN STATUS QUO EXCEPT FOR SECTION 6:26 THAT WILL BE AMENDED TO READ: Regular Private Session meetings are scheduled for 6:15 p.m. 6:00 p.m. on those dates that regular meetings of the board and standing committees are held, and

The vote was called and it DEFEATED.

Moved by Trustee Kilpatrick Seconded by Trustee Sartori

THAT REGULAR PRIVATE SESSION MEETINGS ARE SCHEDULED FOR 5:00 P.M. ON THOSE DATES THAT REGULAR MEETINGS OF THE BOARD AND STANDING COMMITTEES ARE HELD.



Moved by Trustee Lovell Seconded by Trustee Sartori

b) THAT THE BOARD STRIKE AN AD HOC BY-LAW COMMITTEE TO REVIEW THE

BUSINESS MODEL OF HOW THE BOARD CONDUCTS BUSINESS. The vote was called and it was DEFEATED. Moved by Trustee McKinley Seconded by Trustee Burgess

THAT THE TIME LIMIT OF AN HOUR AND FIFTEEN MINUTES FOR EDUCATION AND OPERATIONS AND FINANCE BE REMOVED.

The vote was called and it CARRIED. Moved by Trustee Burgess Seconded by Trustee McKinley MOTION TO SUSPEND THE RULES. The vote was called and it CARRIED UNANIMOUSLY. Moved by Trustee Burgess Seconded by Trustee Lovell TO ADOPT CONSENT ITEMS ON ANY AGENDA. The vote was called and it CARRIED.

L.5 Notice of Motion – Trustee Burgess

Moved by Trustee Burgess Seconded by Trustee Taves

THAT AN AD HOC BYLAW COMMITTEE BE FORMED TO THE BYLAW COMMITTEE RECONSIDER THE FREQUENCY FOR DELEGATIONS TO PRESENT AT BOARD AND COMMITTEE MEETINGS. Concern was expressed around removing the timeline. It was suggested that the committee not include PARCs in the restriction.



L.6 Revision to Board Governance By-Laws – Annual Organizational Meeting Moved by Trustee Le Clair Seconded by Trustee Lovell

THAT SELF NOMINATION BE REMOVED FROM ARTICLE 5.25 OF THE BOARD GOVERNANCE BYLAWS.

The vote was called and it was DEFEATED. Moved by Trustee Lovell Seconded by Trustee Le Clair

THE NOMINATOR AND CANDIDATE SHALL BE PERMITTED ONE MINUTE EACH TO SPEAK TO THE NOMINATION.



b) That article 5:30 be revised to read: After a resolution to close nominations, a vote by secret ballot will be conducted by the Director and Scrutineers. Only trustees present at the time of the secret ballot shall be permitted to cast a ballot.

The vote was called and it was DEFEATED. N. TRUSTEE QUESTION PERIOD

Trustee Kilpatrick questioned how we are going to address the $1.5 million in year deficit along with the $3.75 million deficit for next year. Superintendent Lynd noted that the current year $1.5 million deficit will be reduced by not incurring additional costs. We will know what that is when we have the August 31st year end audit. Audit statements will be presented in October. The senior team has been brainstorming a list of options to address the $3.75 deficit. Those ideas will be brought forward in the fall. Trustee Halberstadt questioned what the suspension and expulsion rates are provincially. Superintendent Pyke noted that she would forward trustees the information. Trustee Burgess requested information with respect to the transition planning for Harrow DHS and Kingsville DHS. Superintendent Houston noted that several meetings have taken place. All questions and concerns raised by the students, staff and families have been addressed except for bus times. All minutes from the meetings are posted on the school websites and shared with the School Council chairs. Superintendent Houston noted that she has been in communication with S. Andrey from the Ministry. Trustee Burgess questioned why the naming or renaming of the K-12 schools in Kingsville could not start immediately. Superintendent Houston noted that that was discussed at one of the meetings prior to the funding announcement. Once the funding was announced the committee decided not to proceed because the new school will be a K-12 and they wanted everyone to be involved.


Superintendent McLaughlin noted that the transition meetings with Harrow Public School have gone very well. All minutes are posted on the school website. It has been very positive.

O. NOTICES OF MOTION

Trustee Halberstadt noted that he would move, or caused to be moved at the next public board meeting: THAT ADMINISTRATION REPORT TO THE BOARD ON THE COSTS AND SAVINGS, PROS AND CONS OVER THE NEXT FIVE YEARS, OF CLOSING THE KENNEDY COLLEGIATE POOL AND INCLUDE THE COST OF FILLING IN THE POOL.

P. ANNOUNCEMENTS

Trustee Burgess noted that many people attended the closing celebration for Harrow DHS. There was a community benefit concert generously sponsored by the Town of Essex and the business in the town. Trustee McKinley noted that she attended the Pow Wow. She thanked Superintendent C. Howitt and her team for the incredible day. She also noted that she attended the elementary FNMI symposium at West Gate PS. It was a great event for our students.

Q. ADJOURNMENT

There being no further business before the Board, Chairperson Buckler adjourned the meeting at 9:10 p.m.

C. BUCKLER CHAIRPERSON OF THE BOARD

E. KELLY DIRECTOR OF EDUCATION

10/12/2016

1

Operational Presentation Professional Learning, Curriculum & Leadership Development Clara Howitt- Superintendent of Education

Making Connections to the Strategic Plan

10/12/2016

2

Focus on SchoolsThe Heart of the Organization

Walkerville and Kennedy Family of Schools

10/12/2016

3

10/12/2016

4

Focus on Program, Professional Learning & CurriculumA Fine Tuned Machine

10/12/2016

5

“

10/12/2016

6

NTIPNew Teacher Inducation Program

Staff are able to use choice/voice in their use of Job Embedded Learning Initiative Day (JELI Days)

Create a culture of supports for our newest hires that is responsive to their needs

Fall Launch- Collaboration with Unions

Partnership with U of W and MOE

Math

10/12/2016

7

Math Vision and Learning

10/12/2016

8

Indigenous Education

Self Identification

Open Minds Program

FNMI Film Festival

Secondary Symposium

Elementary Symposium

Professional Development

PRO Grant- Parent Conference

Community Pow Wow

Indigenous Education Council

ESL Supports- Newcomer Reception Centre

10/12/2016

9

Character Education

French Language Learning

DELF

CEFR

FIAC

STEERING COMMITTEE

10/12/2016

10

10/12/2016

11

Revised HPE Curriculum

Trained one elementaryteacher per division

Each secondary HPE teacher received two days of training

Administrators trained

Resources for both elementary and secondary schools

Responsive to any parent/guardian inquiries

10/12/2016

12

Summer LearningCamp Wonder

4 ELL Learning Sites

Robotics at all Sites

Assessments for Literacy and Numeracy

Edsby for Attendance

Building on Parent Engagement

Building on Community Partnerships

Indigenous Theme Respect for Self, Respect for Others , Respect for the Environment

The Learning Commons- The Hub of the School

Focus on 21st century skills

Hard copy & virtual resources

Partner in Education

Spaces for Collaboration

Cross Curricular Learning

Comfortable, flexible & assessable spaces

10/12/2016

13

Collaborative Inquiry with the University of Windsor

Six year collaboration with the University

Grant money provides for OT coverage

Support of trained researchers to support the collaborative inquiry cycle

Reciprocal Learning University of Windsor

Sister school partnership- exchange focused on teaching and learning

10/12/2016

14

Science Education- PKE Research & TLLP

Provincial Knowledge Exchange-focus on science education

Teaching Learning and Leadership Program

Research Approvals for external researchers

Photo Exhibition

Promoting Creativity and Innovation

10/12/2016

15

Media Centre

Resource Management

Resource Creation

Repairs-Preventative

Innovation of Supports

10/12/2016

16

Leadership Development Supports

Managing In a Unionized Environment

Collaboration with HR

This year included training for Vice Principals

Administrator Conference

Collaboration with IT & OPC

CONNECT Conference Building Capacity in Technological Proficiences to Support Teaching and Learning

Administrator Learning Teams

First year of full implementation

Central office being responsive to the needs of administrators.

Connected to the BIPSA

Looking Ahead to 2016-17 School Year

▪ Renewed GECDSB Math Strategy K-12

▪ Extension of support for primary reading

▪ Assessment and Evaluation Secondary

▪ Subject Specific PD-November inclusive of grades 7-12

▪Veterans Day

▪Revised District Review

▪ Hospice- Windsor Essex Compassionate Community Coalition

▪ ESL extended professional learning to high intensity schools

▪ Review of NCRC & ESL

▪ Indigenous Education Protocol Development and Implementation

▪Native Language Courses at Secondary

▪ Renewed Aspiring Leadership Program

▪ Administrator Learning Teams re-launch

▪ Review and renew of BASF partnership and Fighting Island program

▪ Partnership with ECO schools- alignment, coherence with cross curricular connections

minutes of the public meeting of the greater essex … - ju… · seconded by trustee sartori that...

Documents