276-223.3200•WYTHEVILLE, VA 24382•770 WEST RIDGE ROAD

Mount Rogers Community SeJ,,~ces Boar~

EXECUTIVE DIRECTOR

Usa H. Moore

MEMORANDUM

BOARD OFFICERSChairperson

Kevin CampbellVice-(hairperson

Joe BeanSecretary

Beverly MountainTreasurer

Mary Coulson

TO: Board MembersLiaison MembersProgram Directors

FROM: Kevin Campbell, Chairperson

DATE: January 19,2015

RE: January 26, 2015 Board Meeting

Enclosed you will find the agenda for the Board meeting which will be held on Monday,January 26, 2015, at 1:00 p.m., at the E. W. Cline, Jr. Building, in Wytheville.

Other activities scheduled are as follows:

A meeting of the Policy Planning and Evaluation Committee will be held at II :30 a.m.Committee members are as follows: Ms. Carolyn Davis, Chairperson, Mr. Joe Bean, Mr. HowardBurton, Ms. Denise Grego, Mr. Robert Kirby and Mr. Kevin Campbell, Ex-officio.

A meeting of the Budget and Finance Committee will be held at 12:30 p.m. Committee membersare as follows: Ms. Mary Coulson, Chairperson, Ms. Sue Ellen Tate and Mr. Kevin Campbell, Ex-officio.

A simple luncheon will be available between the hours of II :45 a.m. and I :00 p.m. Please plan tojoin us for lunch.

If you are unable to attend the Board meeting or your Committee meeting, please contact theAdministrative Office before the meeting date.

Providing Mental Health. Intellectual Disability Services & Substance Abuse Services to Citizens ofBland. Carroll. Grayson. Smyth. Wythe Counties and the City of Galax

MOUNT ROGERS COMMUNITY SERVICES BOARD

BOARD MEETING

January 26, 2015

AGENDA

I. CALL TO ORDER

II. STAFF RECOGNITIONS

III. APPROVAL OF November 24, 2014 MINUTES

IV. ACCEPTANCE OF DONATIONS

V. OLD BUSINESS

VI. NEW BUSINESS

A. Budget and Finance Committee ReportB. . Policy Planning and Evaluation Committee ReportC. Executive Director's ReportD. Nominating Committee ReportlElection of Officers - 2015

VII. INFORMATIONAL ITEMS

A. IDC Monthly ReportB. MHDSAS Monthly ReportC. Presentation - Fiduciary Responsibilities

VIII. ADJOURNMENT

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MOUNT ROGERS COMMUNITY SERVICES BOARD

BOARD MINUTES

November 24,2014

The Mount Rogers Community Services Board met on Monday, November 24, 2014, at the E.W. Cline, Jr., building in Wytheville, Virginia.

PRESENT:

Ms. Becky AbsherMr. Joe BeanMr. Howard BurtonMs. Mary CoulsonMs. Carolyn DavisMr. Robert KirbyMr. Rhea LawrenceMs. Beverly MountainMs. Sue Ellen TateMs. Mava Vass

STAFF:

Ms. Sarah BeamerMs. Pally BelcherMs. Elaine CantrellMs. Ruth CoxMs. Kathy CresselMs. Anna Csaky-ChaseMr. Frank DowellMs. Wendy GullionMs. Lisa MooreMs. Jo ViarsMs. Rita Viars

ABSENT:

Mr. Kevin CampbellMs. Denise GregoMs. Phyllis GriffithMs. Sandy Troth

OTHERS:

Ms. Marie LawrenceMs. Jennifer Tilson

I. CALL TO ORDER

Mr. Joe Bean, Vice-Chairperson, called the meeting to order.

II. STAFF RECOGNITIONS

Ms. Anna Chase recognized Ms. Jennifer Tilson, Associate Coordinator for MentalHealth and Substance Abuse Case Management Services and Coordinator forIntensive Care Services, for recently obtaining her Master's Degree in Social Work.

III. APPROVAL OF October 27, 2014 MINUTES

The October 27, 2014 minutes were approved as presented on the motion of Mr. RheaLawrence, seconded by Ms. Carolyn Davis. The motion passed unanimously.

IV. ACCEPTANCE OF DONATIONS

Ms. Lisa Moore referred to the list of donations in the board packet and announcedthat the Agency received $2,800 in donations. Ms. Moore commented that onedonation in the amount of $1,000 was received from The Wein Hirshon CharitableFoundation for the ID Part C Program. An additional donation in the amount of $250was received from Liberty Hill United Methodist Church for the Youth and FamilyServices Giving Back Project to purchase gloves and toboggans. The otherindividuals and group donations were made to purchase advertisements in the GoodLiving book thaI will soon be published.

MOTION: Ms. Mava Vass moved that the donations be accepted aspresented.

The motion, seconded by Ms. Mary Coulson, passed unanimously.

V. OLD BUSINESS

Mr. Bean noted that members had previously received a copy of the 2015 CommunityServices Performance Contract Revision No. I, Agency Organizational Chart, BoardMember position description, annual meeting schedule and a copy of the VirginiaFreedom of Information Act with materials summarizing the Act for review anddiscussion.

MOTION: Ms. Carolyn Davis moved that the Board accept and adopt theorganizational chart, the Board Member position description and theformat for annual meeting schedule as presented. Additionally, Ms.Davis' motion acknowledged that the Board has received a copy of theVirginia Freedom of Information Act and materials summarizing the Actand commits to following the provisions of the Act.

The motion, seconded by Ms. Mary Coulson, passed unanimously.

VI. NEW BUSINESS

A. Budget and Finance Committee Report

I. Ms. Sarah Beamer presented the October 31, 2014 financial statements forreview.

MOTION: On behalf of the Budget and Finance Committee, Ms. SueEllen Tate, Acting Chairperson, moved that the Board approve thefinancial statements for the period ending October 31,2014, as presented.

The motion, seconded by Ms. Carolyn Davis, passed unanimously.

2. Ms. Deana Cox of Robinson, Farmer, Cox Associates presented the findingsfrom the Fiscal Year 2014 Financial Audit Report. The Agency received afavorable report as no deficiencies were noted.

Ms. Cox noted additional auditing procedures and reporting relative to VRS.An audit was conducted of specific components of the Agency's reporting toVRS and confirmation of employment information. There were no findingsrelative to the new auditing procedures.

MOTION: On behalf of the Budget and Finance Committee, Ms. SueEllen Tate, Acting Chairperson, moved to approve the Fiscal Year 2014Financial Audit Report as presented.

The motion passed unanimously.

3. Ms. Sarah Beamer reported that the first quarterly financial report was filed onNovember 14, 2014, as required by the Fiscal Year 2015 PerformanceContract.

B. Executive Director's Report

I. Ms. Lisa Moore reported that she has been asked by Commissioner DebraFerguson to serve on one of four Transformation Committees as part of theCommissioner's System Transformation Initiative. The teams will meetmonthly for the next two years.

2. Ms. Moore announced that she has been re-appointed to the Public Guardianand Conservator Advisory Board. The Governor appointed Board is managedthrough the Department for Aging and Rehabilitative Services. Ms. Moorewas recently elected as the Chair for the remainder of the Fiscal Year 2015.

3. Ms. Moore commented on the Agency's Recovery Conference that was heldon November 6, 2014, at the Wytheville Meeting Center. Many positivecomments have been received on the success of the conference.

4. Ms. Moore reviewed the articles in the informational packet.5. Interviews for the Director of Adult Behavioral Health Service and the

Director of Intellectual and Development will be held over the next twoweeks.

6. Ms. Moore commented that the agency reported one unexecuted temporarydetention order event in November which was submitted to the Departmentwithin the 24-hour requirement period.

r7. The Dashboard Report which is referenced in the FY 2015 Performance

Contract was reviewed. The report was initially created by the Office of theSecretary of Health and Human Resources. The report will be reviewedquarterly with the Board.

8. Ms. Moore announced that the retirement reception for Ms. Jo Viars, Directorof Community Extended Care, will be held December 5, 2014 at 2:00 p.m. atthe E. W. Cline, Jr. Building.

9. Ms. Moore recognized Ms. Jo Viars for her years of service as well as for herleadership role in the development of a new model for providing services.

C. Nominating Committee Report for the Election of Officers - 2015

Ms. Carolyn Davis reviewed the recommendation for the election of Boardofficers as follows:

Mr. Joe Bean - ChairpersonMs. Sandy Troth - Vice ChairpersonMs. Beverly Mountain - SecretaryMs. Mary Coulson - Treasurer

Voting will occur at the January 26,2015, Board meeting.

VII. DECEMBER MEETING

Mr. Joe Bean announced there will be no December Board meeting.

VIII. INFORMATIONAL ITEMS

A. IDC Monthly Report

Mr. Frank Dowell referred to the IDC Monthly Report as presented.

B. MHDSAS Monthly Report

I. Ms. Viars announced that the agency has reviewed the preliminary projectionson the new proposed Waiver rates that are to be available in 2016. Theproposed rates are a result of the recent Statewide Waiver Rate Survey.Comments regarding these rates are to be submitted to the Department ofBehavioral Health and Developmental Services by December 15, 2014. Theagency is working to obtain comments regarding the new waiver rates.

2. Ms: Ruth Cox shared information on the "Mission: Healthy Relationships"workshop sponsored by the Virginia Wounded Warrior program that was heldon November 7-9, 2014, in Williamsburg. The relationship workshop was formilitary veterans and their spouses and was very successful. Mount RogersCommunity Services Board has been selected as the next location to host acouples' workshop in the spring of 20 15.

3. Mr. Bean reviewed the upcoming Board events:• Employee Anniversary Award Reception at the Wytheville Meeting

Center at 2:00 p.m. - December 3, 2014• Retirement Reception for Ms. Jo Viars at the E. W. Cline, Jr. Building

from 2:00 p.m. until 5:00 - December 5, 2014• Annual Board Reception at the Wytheville Meeting Center from 6:00 p.m.

until 11:00 - December 12,2014

C. Presentation

I. Ms. Lisa Moore recognized Ms. Becky Absher for her service to the Board andher consistent advocacy for individuals served. Ms. Absher has resigned fromthe Board, effective December 31, 2014. Ms. Moore presented Ms. Absherwith a Mount Rogers Community Services Board pin for her years of service.

2. Ms. Moore recognized Mr. Rhea Lawrence for his outstanding years of serviceto the Board. Mr. Lawrence's current term ends December 31,2014. Ms.Moore presented Mr. Lawrence with a Mount Rogers Community ServicesBoard pin for his dedication to the Board and his unwavering commitment tohelping others.

Ms. Moore presented a resolution naming the new Crisis Stabilization Buildingof Mount Rogers Community Services Board in honor of Mr. Lawrence. Theforthcoming facility will be known as the Rhea B. Lawrence Recovery Center.

MOTION: Ms. Carolyn Davis moved to adopt the resolution as presented.

The motion, seconded by Mr. Howard Burton, passed unanimously.

IX. ADJOURNMENT

There being no further business, the meeting was adjourned on the motion of Ms.Mary Coulson and seconded by Ms. Sue Ellen Tate. The motion passedunanimously.

Ms. Beverly Mountain, Secretary

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255 George James DriveWytheville, Virginia 24382

January 26, 201SMEMORANDUM

To:

From:

Subject:

Members of Mount Rogers Community Services Board of Directors

Frank Dowell, Director

November and December Report

IDC activities during November and December included:

On November 1, Jason Lowder was welcomed as an Employment and Support Technician at the Twin County/Galax Center.

During November 4-S, Richie Pack, Director of Production, and Margie Stuart, IDC Administrative Services Director,attended a joint meeting of the East Region NCSE and the SourceAmerica CEO Forum. During this meeting, topics ofurgency to community rehabilitation providers were discussed, including a proposed revision of the definition of "disability"as it is used in federal regulations. In addition, a speaker from the Department of Justice Civil Rights Division made apresentation on the shifting philosophy within that department regarding the employment of individuals with disabilities ascompared to community employment in a more integrated setting. The IDC submitted a response to the NCSE addressingthe topics presented at this conference.

Wage and hour training was held at the Smyth Center on November 7 primarily for staff who are responsible for completionof time sheets.

On November 12, Margie Stuart and I participated in a SourceAmerica webinar regarding the establishment of a minimumwage of $10.10 for service contractors. Mr. Art Kerschner, Jr., well-known expert retired from the Department of LaborWage and Hour Division, provided information and answered questions regarding this topic.

Pam Fortner, Twin County/Galax Program Manager, attended a meeting of the Carroll County Special Education AdvisoryCommittee on November 13.

Margie Stuart attended a meeting of the board of directors of the Community Transportation Association of Virginia inRadford on 20.

On November 18, Keren Lundy, Wythe/Bland Center Program Manager, attended a meeting at Southwest Virginia TrainingCenter regarding the possibility of an individual, who is being discharged from that facility, attending the Day Supportprogram at the Wythe/Biand IDe.

Several individuals from Day Support and Extended Employment at the Wythe/Bland Center participated in the Agency'sHoliday Bazaar on November 19.

Debbie Kristensen of the firm "& Marketing" was given a tour of the Twin County/Galax Center on November 20.Two individuals served in the Day Support program at the Twin County/Galax Center were accompanied by a staff memberas they donned vests and bagged groceries at Food City for tips to support the United Way on November 2S.

A group of from the Wythe/Bland Center Day Support program attended a Veterans' Day ceremony at Withers Park onNovember 11.

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During December, staff and individuals served in the Day Support programs assisted with delivery of the Creative Healingpublication "Good Living" books to the various Agency programs.

Margie Stuart attended a meeting of the Coordinated Human Services Mobility team at District Three offices in Marion onDecember 9. Participants at this regional meeting presented information on transportation grants for which they areapplying from the Department of Rail and Public Transportation.

During the month of December, staff and individuals served at the Smyth Center rang the bell for the Salvation Army RedKettle campaign in downtown Marion every Thursday and Friday. In another "Giving Back" opportunity, twenty-fourMRCSB staff volunteered at the Santa Shop held annually by the Wythe County Department of Social Services.

On December 11, the Smyth Center Day Support performed a Talent Shop for staff housed at the E.W. Cline, Jr.Administrative Building.

On December 12, Margie Stuart and I participated in a webinar entitled "Financial Leadership" held by the Department ofAging and Rehabilitative Services.

Thanksgiving and Christmas celebrations included:o On November 26, all staff and individuals served at the Twin County/Galax Center enjoyed a Thanksgiving feast at the

facility.o A holiday meal was held at the Wythe/Bland Center on December 9.o On December 1S, a group of employment supervisors provided a chili bean lunch for individuals enrolled in

employment services at the Twin County/Galax Center.o Dr. Brock Blankenship and his family provided a pizza lunch and Christmas presents for individuals enrolled in the

Prevocational program at the Smyth Center on December 1S. Dr. Blankenship is the inventor of the SWAT-T tourniquetthat is assembled and packaged at the Smyth Center.

o The Twin County/Galax Center sponsored a Christmas dance on December 16 at the Blue Ridge Country Club.Approximately 170 individuals served enjoyed snacks, dancing, and visit from Santa Claus.

o Staff at the Wythe/Bland Center provided and served breakfast to all individuals served on December 17. On the sameday, Santa Claus assisted in a gift exchange in the Day Support program.

o Also on December 17, the Smyth County Moose Lodge held a lunch and entertainment for all individuals, hourlypersonnel, and staff from the Smyth Center.

o On December 1B, a former staff member, Kim Blevins, and her family brought and distributed gifts to all individualsserved at the Smyth Center. This is a project that Ms. Blevins personally funds and has carried out for many years.

o On December 23, a Christmas party was held for Twin County/Galax Center individuals and staff. Later that day, thestaff of The Little Pillow Company provided cupcakes for workers on the line that sews pillows and pillowcases.

o Smyth Center staff provided a brunch for all individuals served and hourly on December 23.o During the afternoon of New Year's Eve, staff and individuals from the Smyth Center Day Support held a New Year's

party at the Smyth County Moose Lodge.

Day Support outings during November and December included:o Volunteering at the soup kitchen at the Wytheville Baptist Church, the Agape Food Pantry, and the Wythe/Grayson

Public Libraryo Outings for walking at the track at Withers Park and the Rural Retreat Lake• Smyth Center Day Support individuals presented a Talent Show for the senior citizens group in Marion on December 2.o A group of Day Support staff and individuals served at the Twin County/Galax Center delivered donated toys for the

Carroll County Christmas Fund on December 12.o On December 16, two staff and three individuals served at the Twin County/Galax Center delivered donated personal

care items to the Hope House.o Other outings included shopping, going out to eat, and visiting the Fort Chiswell Animal Park and Carrington Place

MENTAL HEALTH, DEvELOI'~IENT AI. ANIl SUBSTANCE AIlUSE SERvICESBOARD REPORT

JANUARY 26, 2015

Following are some of the occurrences and accomplishments for our program area since our last report:

REGIONAL PUBLIC HEARINGS

On January 7'h, the Director of Youth and Family Services attended the regional public budget hearing inAbingdon on the Governor's proposed 20 I4 - 2016 biennial state budget. Approximately 36 speakers presentedv,u;ous concems to Senator Carrico, Delegates Cmnpbell and Kilgore ,md representatives from Delegate O'Quinn's andSenator Chaffin's offices. Appreciation ww; expressed for the funding provided for telepsychiatry and crisis services foryouth. Additional funding W,LS requested to be able to comprehensively serve young adults with sel;ous mental illness.

HPRIII REGIONAL CRISIS SERVICES

MRCSB continues to coordinate services and funding for our region. All ten Boards are now using thetelepsychiatry service: for the first half of FY I5,356 hours of psychiatric services were provided. Hours fortelepsychiatry have been expanded from twenty to thirty hours a week. Six Boards now receive funding for acrisis counselor position. These staff are integral in offering office-based and mobile crisis services to helpavert hospitalization. MRCSB has provided crisis intervention and stabilization services through the PATHprogram to 42 youth, only one of whom required subsequent hospitalization.

PREVENTION ACTIVITIESRed Ribbon Week Activities

Red Ribbon Week, October 201h_241h, is the largest drug prevention campaign in the nation that provides drugawareness. In 1988, the National Family Partnership coordinated the first National Red Ribbon Week inresponse to the murder of DEA Agent Enrique Camarena. The Red Ribbon is used as a symbol of commitmentto raise awareness of the impact that drugs have on a community.

In October. Mount Rogers Community Services Board Prevention Services participated in a Career Day atSpiller Elementary School in Wytheville where they presented a Too Good.!,)r DrtI~s lesson to 112 students topromote Red Ribbon Week. Prevention Services also participated in week-long activities at Oak PointElementary School in Marion where 468 students received a Too Gom/for J)rtI~S lesson.

The Realih' Store

The Reality Store was established in the Twin County area in 1995 as a collaborative effort of the Business &Professional Women Organization, Twin County Prevention Coalition, and the state funded Better BeginningsPregnancy Prevention Coalition to focus on the problem of rising unplanned teen pregnancies. Mount RogersCommunity Services Board has expanded this program to Wythe and Bland Counties. This event takes weeksof planning and collaboration between the school, community volunteers, and Mount Rogers Youth and FamilyServices Prevention Specialists. Volunteers are recruited from area businesses and professional occupations,which coincide with life experience stations.

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The Reality Store is a one-day event designed for eighth graders to help them learn the impact that planning fortheir future has on their standard of living. Each student gels the opportunity to pretend to be an adult in his/hermid-thirties. They choose their level of education, career, marital status, whether or not the spouse works, andnumber of children that they expect to have by that time. A one-month mock paycheck is printed for thembased on the choices that they have made for their level of education and career. With that "check" they paytheir monthly expenses based on their family size. Expenses ranging from mortgage, taxes, insurance,transportation. utilities, medical, clothing, to unexpected life expenses are deducted from a balance sheet thateach student carries with him/her to each expense station that is manned by a community volunteer.

On October 30, 2014, Mount Rogers CSB Prevention Services sponsored the Reality Store at Fort ChiswellMiddle School in a partnership with the Wythe/Bland Substance Abuse Coalition. At this event. PreventionServices with 20 volunteers from II community agencies served 138 eighth grade students. Students andvolunteers also received National Drug Prevention Red Ribbon Week information and incentives.

Bullving Prevention Weeki Great American Smoke-out

Prevention Services collaborated with both the Twin County Prevention Coalition and the Wythe/BlandSubstance Abuse Coalition to distribute 200 pledges on November 20th

Grant Funding for FY 2016

Prevention Services received four grants for school-based tobacco prevention programs from the VirginiaFoundation for Healthy Youth. These grants are three year grants beginning in FY 2016 in the following areas:

Wythe County - S 141 ,649Smyth County - S 136,207

Wythe/Bland SA Coalition:Twin County Prevention Coalition:Bland County CARES:

Bland County - $144,795Galax City - $130,464

Future Coalition Meetings

February 2nd at 3:30 p.m. at MRCSB in WythevilleFebruary J oth at 9:00 a.m. at the Life Center of GalaxFebruary 16th at 8:30 a.m. at DSS in Bland

COMMUNITY COUNSELING CENTERS

The Counseling Centers have been preparing for the introduction of the Governor's Access Plan for theSeriously Mentally Ill. better known as GAP. The benefit package uses existing partnerships to provide andintegrate basic medical and behavioral health care services. The GAP program identifies individuals who meeteligibility parameters thus giving them the opportunity to obtain eare in order to maintain and support theirrecovery. Individuals can choose to obtain their screening from Community Service Boards thus staff havebeen actively involved with reimbursement and IT in developing strategies to enroll and assist with thisvaluable opportunity.

EMERGENCY SERVICES

A new requirement added to the Performance Contract with the Department state the Community ServicesBoards shall operate an emergency services telephone line available to the public 24 hours a day, 7 days a weekthroughout its service area. Thc line shall provide immediate access to cmcrgency services staff directly orthrough a roll over to on-call staff. Emergency scrvices staff along with our IT staff have been working tooutline the essential needs and parameters in order to go out for bid for potential companies This will be asignificant change in our system as we have always used the law enforccment dispatch system to address thisrequirement.