municipality of the district of west hants · estimate is provided to this level, a professional...

Design Hantsport Fire Station WHPW19-07 Addendum #1 01/07/2020

1

MUNICIPALITY OF THE DISTRICT OF WEST HANTS

ADDENDUM #1

Question 1-1:

2.2 Purpose – Class B cost estimate – is a Professional Quantity Surveyor required to produce the estimate?

Response:

The Municipality requires that proposals be provided with the confidence of a Class B cost estimate to accompany the facility design and specification. Provided that this cost estimate is provided to this level, a Professional Quantity Surveyor is not a stated requirement of the RFP.

Class “B”: A class “B” estimate is prepared when a project is at the “Detailed Design” stage. Detailed design is defined as having a finalized space program, and having the drawings and specifications for all disciplines (architectural, mechanical, electrical and structural) complete to 99%.

Question 1-2:

2.2 Purpose – is the listed $2,600,000.00 funding limit inclusive of the entire completed project? i.e. FFET, Design Fees, HST, etc?

Response:

The $2,600,000 funding limit is inclusive of all items; including furniture, fixtures and equipment, design fees; as well would include Net Applicable HST of 4.29%.


2

Question 1-3:

3.0 Proponent Checklist – Insurance Certificates - Are the certificates of insurance required to be submitted with the RFP, or can they be provided prior to award, if successful?

Response:

General certificates of insurance may be submitted with the RFP; insurance certificates naming the Municipality of the District of West Hants must be provided upon award of the contract.

Question 1-4:

5.0 Terms and Conditions – Proposal and Contract Security – The proposal security requirement is not something usually requested, is this a requirement? Same question for the performance security requirement.

Response:

Yes, both the proposal security and performance security are requirements for this RFP.

Question 1-5:

5.1 Insurance – This section reads like it may have been taken from a contractor for General Contractors, please advise.

Response:

Insurance requirements indicated in the RFP are the standard insurance requirements of the Municipality for all capital project contracts and contractors.


3

Question 1-6:

5.1 Insurance – Professional Liability - Is the listed $5,000,000.00 professional liability the minimum that is required?

Response:

Yes.

Question 1-7:

5.1 Insurance – Commercial General Liability – is the listed $10,000,000.00 commercial general liability the minimum that is required? $10,000,000.00 on a $2,600,000.00 project would generally be in excess of the needs of the market requirements.

Response:

Yes.

END OF ADDENDUM #1

Design Hantsport Fire Station WHPW19-07

Issue Date: December 5, 2019 Page 1 of 25

MUNICIPALITY OF THE DISTRICT OF WEST HANTS

REQUEST FOR PROPOSALS Design Hantsport Fire Station

1.0 INVITATION

The Municipality of the District of West Hants is seeking proposals from qualified proponents for the Design of a replacement Fire Station Facility to be constructed in Hantsport, NS.

Proposals will be accepted at the Municipality of the District of West Hants Engineering & Public Works Department, 20 Main Street, Hantsport until a closing time of 2:00 p.m. local time, Thursday, January 16, 2020. Responses can be hand delivered or couriered to the Municipality of the District of West Hants at the address below. This is a two-part submission process. Each part must be in a separate sealed envelope and marked clearly as either Technical or Commercial Criteria:

To ensure distribution of all addenda and supplemental reports through the RFP process, all interested proponents are required to contact Karrie Ritchie at [email protected] to register for this RFP.

RFP# WHPW19-07

Design Hantsport Fire Station

Two-Part Submission:

WHPW19-07 Technical Criteria, Part 1 Design Component Hantsport Fire Station

WHPW19-07 Commercial Criteria, Part 2 Design Component Hantsport Fire Station

Reporting Responsibility & Contact Persons:

Brad Carrigan Director of Public Works [email protected] 902-798-8391 x126

Rick Sherrard Municipal Engineer [email protected] 902-790-2474

Delivery and Courier Municipality of the District of West Hants Address: Engineering & Public Works Office 20 Main Street Hantsport, Nova Scotia B0P 1P0

mailto:[email protected]





2.0 BACKGROUND

The Municipality of West Hants is one of 12 rural district municipalities in Nova Scotia, surrounding the Town of Windsor. The former Town of Hantsport joined West Hants on July 1, 2015 and is a fully integrated community of the municipality. West Hants is one of several municipalities whose history and present life style are affected by the highest tides in the Minas Basin, predominately by the Avon River system. With an average of 287 days with sunshine, it is the ideal place to enjoy outdoor activities such as hiking, biking, skiing and boating. The climate and soil quality supports various agricultural and resource-based activities which in turn support local wineries, retail and farming operations. The Town of Windsor is home to many retail businesses, schools, 24/7 emergency and hospital services which serve the broader community of West Hants. The Municipality of West Hants is a centrally located , thriving, growing collection of communities interspersed with rolling hills, treescapes and water views. With a travel time of only 35 minutes to the provincial capital of Halifax, the Stanfield Airport and the centre of the Annapolis Valley it is an ideal location to live, work and grow. West Hants’ population of 15,368 residents, residing in 1,244 square kilometers is dispersed between three growth centres and rural expanses resulting in a population density of 12.4 person per square kilometer. Hantsport Fire Station Replacement Project The existing Hantsport Fire Station building constructed around 1970, is a one-story building consisting of an assembly hall and truck garage with five bays. The 2014 OPUS Report classified the building in “fair” condition, with numerous recommendations for upgrade and/or immediate improvement. In addition, a 2018 report was generated by Architect, Vincent den Hartog examining potential solutions for building improvements. It was concluded (den Hartog, 2018) that:

“As soon as we prepared the building program and compared it to the size of existing site it became clear that the existing site is simply not large enough to accommodate the needs of the Fire Department. The existing site is approximately 24,000 sq.ft. The minimum lot size required to accommodate the building program is 55,000 sq.ft.”

On June 18, 2018 representatives from Hantsport Fire Department and West Hants Public Works, along with the Municipal Engineer, participated in a private tour of the newly constructed Canning Fire Station and Municipal Administrative Offices, provided by Deputy



Fire Chief Jeff Skaling. It was determined that this new facility would be a suitable comparison for review, as it was constructed within the past 12-months for a similar size fleet of five fire vehicles. Based on the review and comparison, it was determined that the 5 bay Canning facility, which includes one drive through bay which doubles as a segregated truck wash bay would accommodate the same need as the Hantsport Fire Station and makes an efficient use of ergonomic space with an open concept and open mezzanine to the apparatus floor. In July 2018, an information report was presented to Committee of the Whole with the preliminary cost analysis of construction for a combined use facility to be shared by the Hantsport Fire Department and Public Works Department. In November 2019, a directive was received by the Public Works department to proceed with the development of a Request For Proposal (RFP) to perform the Design Services for the Hantsport Fire Department. 2.1 BACKGROUND REFERENCE MATERIAL The following documents must be reviewed as part of the Proponent(s) preparation work to respond to this RFP. The documents are available on the web site of the Municipality of the District of West Hants www.westhants.ca, or by contacting one of the contact persons indicated above:

a. N/A 2.2 PURPOSE The intent of this proposal is to design and deliver complete facility specifications and a Class B cost estimate for the best possible facility, within the overall project funding limit of two millon, six-hundred thousand dollars ($2,600,000), in support of the Municipality’s vision, mission and values. 2.3 SCOPE OF THE DESIGN PROJECT The successful proponent shall provide all regulatory design drawings (civil, architectural, mechanical, electrical, controls) and design specifications to be utilized in a future tender release, for the construction and commissioning of a replacement fire station facility within the community of Hantsport, NS.

http://www.westhants.ca/



It has been noted that a similar design size/configuration to the one-storey Canning Firehall (Canning, NS) would be suitable. Note that the facility will not be intended as a formal civic centre, however would contain many of the same features. For the purpose of design, code requirements should be based on a total occupancy of 200 persons. Building must be designed to meet all National Building Code and public building accessibility standards (based on 2030 RHFAC certification). General site design shall include the following:

a. Site to be based on 19 Chittick Avenue in Hantsport, NS (existing WH Public Works location)

b. A minimum of two driveways; one for pedestrian/personnel traffic and a separate driveway for fire apparatus traffic

c. A paved pedestrian-friendly parking area; complete with roadway grade painted parking lot markings

d. A heavy-duty paved or concrete fire apparatus driveway immediate off the existing roadway; complete with roadway grade painted markings;

e. Driveway design shall ensure the safe and adequate turning radius of fire apparatus off of the roadway

f. Site design to ensure exterior property grading, driveway around the building perimeter and adequate stormwater drainage

g. Appropriate LED outdoor lighting and landscaping to suit the facility use h. Appropriate emergency exits and stairways exiting the facility i. Meet accessibility standards; including ramps, barriers, handrails and a non-

proprietary elevating device with access to both floors (if there are multiple floors)

j. Design must consider West Hants Low-Impact Development (LID) design, Active Transportation (AT) and Active-Living strategic plans

General facility design shall include the following:

k. Facility design and construction to meet requirements of post-disaster designation

l. Provide rated roof space access hatches to access all roof space cavities, in accordance with Building Code requirements

m. Barrier-free accessible washroom facilities on each floor; complete with all fixtures, signage and appurtenances; each main floor washroom to include showers and require two separate entrances, with access to both the firehall and to the apparatus bays

n. Minimum of one (1) accessible family washroom with shower (all gender); complete with all fixtures, signage, privacy screens and appurtenances

o. Include adequate potable water fill stations throughout the facility



p. Provide a well insulated building envelope system as part of the overall energy conservation strategy

q. Infrastructure for interior, exterior and entrance signage, including support structure and lighting wiring access to be provided

r. Utilize high-efficiency LED lighting throughout the facility s. Include complete building security system, with alarm system and CCTV

capability, viewable from the radio room t. Include an external public entrance with vestibule u. Include a permanent generator for back-up power

Apparatus bay design shall include the following (sizes are approximate, except where minimums are indicated):

v. Four (4) back-in apparatus bays, minimum 18’ wide x 50’ long x 18’ high w. Minimum of one (1) drive-through apparatus and wash bay, minimum 18’ wide x

50’ long x 18’ high x. Overhead doors are to be pre-finished steel sectional heavy-duty type with

minimum R15 thermal value, with rectangular double-glazed panels (full width) within the 3rd panel from FFE; complete with power operators

y. Breathing Apparatus (BA) charging room, 160 sf z. Fire equipment storage room, 220 sf aa. Gear stalls, minimum of 60 units, 900 sf bb. Turnout laundry room, 260 sf cc. Mechanical, boiler/heating and electrical rooms

Firehall design shall include the following (sizes are approximate, except where minimums are indicated):

dd. Radio room, 120 sf ee. Office Manager office, 120 sf ff. Fire Chief office, 150 sf gg. Deputy Chief office, 150 sf hh. Crew lounge, 300 sf ii. Exercise room, 450 sf jj. Training hall, with exterior entrance, 1450 sf kk. Kitchen facility, with ventilation hood, 400 sf ll. Board room, 360 sf mm. Custodial and miscellaneous storage rooms

Green Building Considerations The design presented by the proponent must be characterized by innovative energy



conservation and innovative environmental “green” concepts (including heat recovery, dehumidification, air conditioning and ventilation). Consideration must be given to initiatives that may maximize potential funding that reduce energy consumption and greenhouse gas emissions eligible under the FCM Green Municipal Fund (Capital Projects funding stream), and other similar grant programs. https://fcm.ca/home/programs/green-municipal-fund.htm Facility and property shall be designed and constructed to “mirror” Canadian LEED Silver Certification standards (however formal certification is not required). https://www.cagbc.org/CAGBC/Programs/LEED/LEED_Canada_Rating_System/LEED_Canada_Rating_System.aspx Facility shall be designed and constructed with adequate rough-ins to support future installation of solar-panels or renewable-energy concepts, as well as future electric-vehicle charging systems.

Codes and Standards The facility will be designed in accordance with good engineering practice, and the latest applicable provincial and local code requirements, including:

• CSA B52 – Mechanical Refrigeration Code • CSA B51 – Pressure Vessel & Piping Code • AWSI B31.5 – Refrigeration Piping Code • National Building Code • ASHRAE Standards • IIAR Standards

Proponents shall prepare designs based on the facility being interpreted with an importance factor “Normal” as per NBCC Table 4.1.2.1. 2.4 OBJECTIVES: DELIVERABLES AND EXPECTATIONS These objectives shall be used as a guide to develop proposals for the Design of the Hantsport Fire Station. Proponents are encouraged to be innovative while ensuring that the proposed approach and work plan achieve the fundamental objectives set out within the financial constraints presented.

https://fcm.ca/home/programs/green-municipal-fund.htm

https://www.cagbc.org/CAGBC/Programs/LEED/LEED_Canada_Rating_System/LEED_Canada_Rating_System.aspx

https://www.cagbc.org/CAGBC/Programs/LEED/LEED_Canada_Rating_System/LEED_Canada_Rating_System.aspx



a. The successful proponent will meet with the West Hants Engineering Staff and Hantsport Fire Department (HFD) Fire Chief to develop a better understanding of the objectives for the fire station, confirm the proposed work plan and deliverables, and establish lines of communication and areas of responsibility between the successful proponent and West Hants. These meetings will help establish the design milestones and timelines.

b. The successful proponent will formally present their facility design plan,

milestones and timeline to Municipal Council at the scheduled February Committee of the Whole.



3.0 RFP PROPONENT CHECKLIST Please ensure the following points have been addressed and are checked off to confirm compliance to the requirements: [ ] Read and understand the scope of the RFP [ ] Proposals are to be clearly separated into two envelopes and marked with name and

address of the proponent and RFP number.

Technical Criteria Commercial Criteria Work Plan (w/ Gantt Chart) Schedule Resumes & Qualifications Certifications References

Fee Structure Budget Payment Schedule

[ ] Include four (4) hard copies of the complete Design Proposal plus one digital copy for

review and feedback. Include one (1) hard copy plus one digital copy of any other applicable materials as necessary, such as brochures for technologies proposed to be utilized.

[ ] A copy of the Proponent’s Letter of Good Standing from the NSCSA, WCB Safety

Certifying Partner, or CFCSA (as outlined in Section 5.0), if applicable. [ ] A copy of the Proponent’s Certificate of Good Standing from the Workers

Compensation Board of Nova Scotia (as outlined in Section 5.0), if applicable. [ ] A copy of the Proponent’s General Liability Insurance, naming the Municipality of the

District of West Hants as additional insured. [ ] A copy of the Proponent’s Professional Liability Insurance Certificate for errors and

ommissions to cover all design professionals. Coverage must be maintained for a minimum of 2 years following completion of construction.

[ ] A leter from the Proponents’s insurer, or some other form of proof acceptable to the

Municipality of West Hants, demonstrating the Proponent’s ability to meet or exceed the remaing outlined insurance requirements of the RFP.



[ ] A list of the key personnel who will be working on the Design project, their individual experience and what their role will be. A list of intended sub-contractors, including their company and staff experience specifically related to their role, if applicable.

[ ] The qualifications, ability, and past experience of the company with similar Design

projects, including references of at least three (3) similar fire station designs or related projects the Proponents(s) have completed within the last 10 years. The projects included in this list should be projects that have been directly completed by the team identified in this proposal.

[ ] A table or Gantt Chart showing the timeline of different components of the Design

plan (i.e. the sequence of completion and the amount of time for each component, meetings to present and review progress).

[ ] A fee structure and the upper limits of the Design project cost. This fee structure must

include an outline of fees for at least the following: a. Sub-consultants; b. All disbursements;

[ ] A detailed budget and payment schedule including additional expenses for the

entire project. [ ] All proposals are to be received at the Municipality of the District of West Hants

building before 2:00 p.m. on the closing date indicated in Section 1.0. Late proposals may not be accepted and may be returned unopened.

[ ] Any technical questions should be directed to Brad Carrigan, Director of Public Works

or to Rick Sherrard, Municipal Engineer at the contact information provided in Section 1.0.



4.0 PROPOSAL EVALUATION CRITERIA This is a two part RFP. Each RFP proposal will be evaluated using the following evaluation criteria as noted in Part 1 (Technical Evaluation Criteria). Only those proposals which receive a minimum pass rate of 80% on Part 1 will move to Part 2 (Commercial Evaluation Criteria) component.




Proposal Evaluation

Company Name: Evaluator’s Name:

Criteria

Ranking Total Avail. Points

Score Comments

PART

1

Evidence of the proponent’s

general ability to fulfill the services required as outlined in this RFP.

15 Significant evidence of ability

15

10 Average evidence of ability 5 Little evidence of ability 0 No evidence/not addressed in proposal

Proponent has provided and met the required certifications

5 All certifications are current and provided

5

2.5 Some certifications are current and present

0 Not addressed in proposal

Proposed methodology to initiate and complete the objectives of the project

15 Extremely detailed and very realistic

15

10 Good detail and realistic 5 Little detail and somewhat realistic 0 Not realistic/not addressed in proposal

Demonstrated ability to provide a quality, cost effective facility within the proposed budget. Proponents are requested to provide examples of similar sports complexes within the proposed budget range.

15 Quality examples included and demonstrates clear ability to meet the West Hants needs 15

10 Examples provided and demonstrates an understanding of the West Hants needs



Criteria


Score Comments

Product quality, creativity, ability to meet community need, and ability for the Municipality to gain the best value for expenditures committed are the key factors of this criteria.

5 Examples don’t align with proposed project and limited description of ability to meet West Hants needs


Ability to provide alternatives, options, and flexibility should anticipated additional resources become available.

5 Alternatives provided 5


Qualifications and experience of the proponent’s principle staff that will be assigned to this project. Evidence of corporate support and structure and description of associated consultants/companies if applicable.

5 Qualifications and evidence provided

5


Proponents are requested to provide references from similar sized/types of projects completed within the previous five years.

5 References provided 5

0 No references provided

Proposed timelines (including a Gantt Chart or table) with an anticipated completion date. Provide strategies and indication of how timelines will be met.

5 Realistic timeline and strategy

5

2.5 Timeline with unrealistic or no strategy


Overall clarity and quality of the proposal.

5 Extremely clear, concise, and thorough 5

2.5 Somewhat clear descriptions 0 Vague and unclear descriptions

Level of effort. 5



Criteria


Score Comments

Locally-based (NS) firms may be given preference if selection criteria values of all proposals are within 5%.

PART

1

Total (Technical Score): 80

PART

2

COST/PRICE EVALUATION SHEET ( / ) x 20 Lowest Proposal Proponent’s Price Price Weighting

20

Total Score: 100



5.0 TERMS AND CONDITIONS Inquiries All inquiries to this RFP are to be directed to the contacts listed

in Section 1.0.

Clarification and Addenda

Notify the Municipality not less than four (4) working days before RFP Closing of omissions, errors, questions or ambiguities found in the Contract Documents. If Municipality of West Hants considers that correction, explanation or interpretation is necessary for the RFP; a written addendum will be issued. All addenda will form part of the Contract Documents.

H.S.T. Do Not include applicable taxes in Proposal price.

Proposal and Contract Security

All bonds shall meet Canadian Construstion Document Committee standards, or a standard determined to be acceptable by the Municipality of West Hants

Proposal Security Requirement: 10% of total contract price. - The proposal security must be received in the form of a

Bid Bond, specifying the Municipality of the District of West Hants as the Obligee, prior to the RFP closing date. Any proponents without a Bid Bond may be disqualified from the decision to award work.

- All proponents will have their Bid Bonds returned to them within 30 days of successful proponent executing a Contract to perform the Project.

Performance Security Requirement: 10% of total contract price

- The performance security must be submitted to the Municipality of West Hants within one week of the award letter, in the form of a performance bond, or a certified cheque.

- If the performance security hasn't been provided within 1 week, the Municipality of West Hants reserves the right to cancel the contract and award the work to the next successful proponent.

- The performance security bond will be returned to the Proponent 12 months from the Substantial Completion of the project



Proponent’s

Indemnification The Proponent agrees to indemnify and save the Municipality harmless against all claims, suits, demands, damages, expenses, disbursements and costs on a Solicitor and Client basis which the Municipality may incur as a result of any act or omission by the Proponent. The Proponent acknowledges that it is not an employee of the Municipality, but is an independent Contractor. The Proponent agrees to defend, indemnify and save harmless the Municipality of the District of West Hants from and against any and all claims of any nature, actions, causes of action, losses, expenses, fines, costs (including legal costs), interest or damages of every nature and kind whatsoever arising out of or related to the Proponent’s status with WCB. This indemnity shall be in addition to and not in lieu of any proof of WCB status and compliance to be provided by the Proponent in accordance with this Contract, and shall survive this Contract.

Amendment or Withdrawal of Proposal

Proposals may be amended or withdrawn by letter, email, or facsimile. Amendment or withdrawal by letter, email, or facsimile must be verified by registered letter, postmarked prior to the date and time of closing.

Amendments of individual unit prices is the only acceptable

price amendment. Amendments shall not disclose either original or revised total price and should be submitted separately in a sealed envelope, marked:

“Amendment/Withdrawal of RFP for Design Hantsport Fire Station, WHPW19-07”.

Sign and seal as required for RFP, and submit at address given

for receipt of RFP prior to time of RFP closing.

Informal, Unbalanced, or Incomplete Proposals

Proposals which, in the opinion of the Municipality, are considered to be informal, unbalanced, or incomplete, may be rejected.



Certifications (If Applicable)

Proponents with a Standard Industry Code1 of 4001-4499 or 3551 must have a current and valid Letter of Good Standing issued by the Nova Scotia Construction Safety Association, or an approved WCB Safety Certifying partner, or from the Canadian Federation of Construction Safety Association (CFCSA), or from a recognized safety association which utilizes an external audit element; a copy of which must be submitted with proposal.

Proponent must supply a Certificate of Good Standing from

the Workers Compensation Board of Nova Scotia; a copy of which must be submitted with RFP.

5.1 Insurance Unless stated otherwise below, all insurance requirements are to be maintained for the duration of the term of the contract and until 60 calendar days after the date of Substantial Performance of the Work.

Automobile Insurance Standard Form Automobile Liability Insurance that complies

with all requirements of the current legislation of the Province of Nova Scotia, having an inclusive limit of not less than $2,000,000 per occurrence for Third Party Liability, in respect of the use or operation of vehicles owned, operated or leased by the Proponent.

Professional Liability The Proponent shall take out and keep in force Professional Liability insurance in the amount of $5,000,000 providing coverage for acts, errors and omissions arising from their professional services performed under this Agreement. The policy SIR/deductible shall not exceed $25,000 per claim and if the policy has an aggregate limit, the amount of the aggregate shall be double the required per claim limit. The policy shall be underwritten by an insurer licensed to conduct business in the Province of Nova Scotia and acceptable to the Municipality of the District of West Hants. The policy shall be renewed for 2 years after contract termination. A certificate of insurance evidencing renewal is to be provided each and every year. If the policy is to be cancelled or non-renewed for any reason, 90

1 As defined by the Government of Canada



days notice of said cancellation or non-renewal must be provided to the Municipality of the District of West Hants. The Municipality of the District of West Hants has the right to request that an Extended Reporting Endorsement be purchased by the Proponent at the Proponent’s sole expense.

Commercial General Liability

Commercial General Liability, underwritten by an insurer licensed to conduct business in the Province of Nova Scotia, for a limit of not less than $10,000,000 per occurrence, an aggregate limit of not less than $10,000,000, within any policy year with respect to completed operations and a deductible of not more than $25,000. The insurance coverage shall not be less than the insurance provided by IBC Form 2100 and IBC Form 2320. The policy shall include an extension for a standard provincial and territorial form of non-owned automobile liability policy. This policy shall include but not be limited to:

a) Name the Municipality of the District of West Hants as an additional insured

b) Cross-liability and severability of interest c) Blanket Contractual d) Products and Completed Operations e) Premises and Operations Liability f) Personal Injury Liability g) Contingent Employers Liability h) Municipality of the District of West Hants and Proponents

Protective i) Broad Form Property Damage j) Firefighting Expenses k) Elevator and Hoist Liability l) Attached Machinery – while loading & unloading

The CCDC under GC 11.1 Insurance includes the following verbiage: “General liability insurance shall be maintained from the date of commencement of the Work until one year from the date of Substantial Performance of the Work. Liability coverage shall be provided for completed operations hazards from the date of Substantial Performance of the Work, as set out in the certificate of Substantial Performance of the Work, on an ongoing basis for a period of 6 years following Substantial Performance of the Work.”



The following may apply: a) If applicable to the construction project described in the

Agreement, coverage shall include shoring, blasting, excavation, underpinning, demolition, pile driving, caisson work and work below ground surface including tunneling and grading.

b) If the work involves asbestos removal, the policy shall either provide coverage for this exposure or coverage shall be provided through a Professional Liability Policy.

c) To achieve the desired limits, umbrella or excess liability insurance may be used.

5.2 Privilege This RFP neither expresses nor implies any obligation on the part of the Municipality to enter into a contract with any proponent submitting a proposal or proposals. A table of evaluation criteria is included within this RFP document to be used as a guideline for Proponents (see Section 4.0). The Municipality reserves the right to deviate from the evaluation criteria where it is in the best interests of the Municipality in its sole and absolute discretion. The Municipality reserves the right to reject all or any proposals, and to not necessarily accept the lowest proposal. The Municipality may accept any proposal or any portion of any proposal that may be considered in the best interests of the Municipality in its sole and absolute discretion. The Municipality also reserves the right in its sole and absolute discretion to waive any formality, informality, or technicality in any proposal. This includes the right to accept a proposal that is not strictly compliant with the instructions in the RFP document. The Municipality reserves the right to negotiate, after the RFP Closing Date, with any Proponent to finalize service arrangements in the best interests of the Municipality. The Municipality shall not be bound by trade or custom in dealing with and/or evaluating the responses to the RFP. The Municipality reserves the right to interpret any and all aspects of this RFP as may be most favorable to the Municipality. Proponents will be deemed to have familiarized themselves with existing site and working conditions and all other conditions which may affect performance of the contract. No plea of ignorance of such conditions as a result of failure to make all necessary examinations will



be accepted as a basis for any claims for extra compensation or an extension of time. Without limiting the generality of this section and for certainty, by submission of a proposal in response to this RFP, each proponent represents and shall be deemed to accept and agree to the following conditions:

a) Proponent shall be solely and fully responsible for all costs associated with the development, preparation, transmittal, and submission of any Proposal or material in response to this RFP, including without limitation the costs of any in-person presentation of Proposals, regardless of the locations which the Municipality may require, and all costs incurred by a proponent during the selection process and any negotiations.

b) Each proponent WAIVES any claim against the Municipality for any compensation

of any kind whatsoever as a result its participation in or providing a response to this RFP process, including without limitation any claim for costs of proposal preparation or participation in negotiations, or for loss of anticipated profits, whether based in contract including fundamental breach, tort, equity, breach of any duty, including, but not limited to breach of the duty of fairness, breach of any obligation not to accept non-compliant proposals or any other cause of action whatsoever.

In submitting a proposal, the proponent has accepted the reservation of rights as set out herein and agrees to be bound by same.



6.0 PROJECT TIMELINES 6.1 Invitational Call for Proposals – December 5, 2019.

Sealed Proposals, in two separate envelopes: Two-Part Submission, titled:

RFP# WHPW19-07 Technical Criteria, Part 1


RFP# WHPW19-07 Commercial Criteria, Part 2

Design Hantsport Fire Station must be received at:

Municipality of the District of West Hants Engineering & Public Works Department

20 Main Street Hantsport, Nova Scotia, B0P 1P0

(902) 798-8391 Prior to: 2:00 pm, Thursday, January 16, 2020. Public opening of Part 1: Technical Criteria will occur at 2:30 pm, Thursday, January 16, 2020 at the above address. Note there will be no commercial bid (part 2) opening at this date/time.

Fax or E-mail submissions will not be accepted. Late submissions will remain unopened.

6.2 Review and selection of recommended proponent for Committee of the Whole on

January 28, 2020.

Note proponents may be invited for a personal interview during this time.

Note final award will be subject to West Hants Municipal Council approval process, as required.

6.3 Commencement of project – On or before March 1, 2020. 6.4 Completion of project – On or before September 1, 2020.



7.0 CLOSING INFORMATION 7.1 The Municipality of the District of West Hants is not liable for any costs or expenses or

to reimburse or compensate the Proponents in any manner whatsoever or under any circumstances including, without limitation, in the event of rejection of all proposals or cancellation of the project.

7.2 The Proponent must have the safety certification outlined in Section 5.0 and must

ensure the public’s safety at all times.

7.3 All work is to conform to the Occupational Health and Safety Act.

7.4 All work to be performed in a workmanlike manner according to standard procedures.

7.5 Recovery of H.S.T.

7.5.1 Invoices shall indicate H.S.T. with appropriate registration number, indicated as a separate item.

7.6 The Proponent agrees to comply with all legislation in effect from time to time,

including any Federal, Provincial and Municipal legislation, regulations or By-laws, which are applicable to the operations of the Proponent respecting this Contract.

7.7 Should there be any questions regarding the interpretation of this Contract, the Municipality’s interpretation shall govern.

7.8 The Proponent shall at his/her expense remedy all deficiencies performed or provided under this contract for a period of two (2) years after date of final project acceptance by the Municipality.

7.9 The Municipality of the District of West Hants reserves the right to request that any or all proponents clarify and make revisions to their proposal. The Municipality of the District of West Hants may choose to meet with one, several, or all proponents to discuss aspects of their proposal. The Municipality of the District of West Hants is not obligated to seek clarification from any proponent with regard to any aspect of its proposal.

7.10 The Municipality of the District of West Hants is not bound to accept any proposal. Further, the Municipality of the District of West Hants reserves the right to accept or reject any proposal in whole or in part, waive any irregularities in the proposal process, and to discuss different or additional items to those included in this RFP, at



its sole discretion. The Municipality of the District of West Hants may invalidate this RFP and may issue a second RFP at its sole discretion.

END OF RFP WHPW19-07



APPENDIX A Preliminary Site Location: 19 Chittick Avenue, Hantsport, NS



APPENDIX B

Geotechnical Investigation Summary – Proposed New Fire Hall Building, Hantsport, NS ABLE Engineering, November 27, 2019 .pdf document attached

Appendix A

Explanation of Terms and Symbols

SYMBOLS AND TERMS USED ON THE BOREHOLE AND TEST PIT RECORDS

SOIL DESCRIPTION

Behavioural properties (i.e. plasticity, permeability) take precedence over particle gradation in describing soils.

Terminology describing soil structure:

Desiccated

Fissured

Varved

Stratified

Well Graded

Uniformly Graded

-having visible signs of weathering by oxidation of

clay minerals, shrinkage cracks etc.

- having cracks, and hence a blocky structure

-composed of regular alternating layers of silt

and clay

- composed of alternating layers or different soil

types, e.g. silt and sand or silt and clay

- having wide range in grain sizes and substantial

amounts of all intermediate particle sizes

- predominantly of one grain size.

Terminology used for describing soil strata based upon the proportion of individual particle size present:

Trace, or occasional

Some

Adjective (e.g. silty or sandy)

And (e.g. silt and sand)

Less than 10%

10-20%

20-35%

35-50%

The standard terminology to describe cohesionless soils includes the relative density, as determined by

laboratory test or by the Standard Penetration Test 'N' - value: the number of blows of 140 pound (64 kg)

hammer falling 30 inches (760 mm), required to drive a 2 inch (50.8 mm) O.D. split spoon sampler one foot (305

mm) into the soil.

Relative Density 'N' Value Relative Density %

Very loose <4 <15 Loose 4-10 15-35 Compact 10-30 35-65 Dense 30-50 65-85 Very Dense >50 >85

The standard terminology to describe cohesive soils includes the consistency, which is based on undrained shear strength

as measured by insitu vane tests, penetrometer tests, unconfined compression test, or occasionally by standard

penetration tests.

Consistency Undrained Shear Strength 'N' Value

Kips/sq.ft. kPa

Very Soft <0.25 <12.5 <2 Soft 0.25-0.5 12.5-25 2-4 Firm 0.5-1.0 25-50 4-8 Stiff 1.0-2.0 50-100 8-15 Very Stiff 2.0-4.0 \00-200 15-30 Hard >4.0 >200 >30

SOIL SAMPLES

CONDITION- This column graphically indicates the depth and condition of the sample:

undisturbed [gJdisturbed not recovered

TYPE- The type of sample is indicated in this column as follows:

A auger sample

B block sample C rock core, or frozen soil core

D drive sample G grab sample SS split spoon P Pitcher tube sample U tube sample (usually thin-walled)

W wash or air return sample 0 other (see report text)

PENETRATION RESISTANCE- Unless otherwise noted this column refers to the number of blows

(N) of a 140 pound (63.5 kg) hammer freely dropping 30 inches (0.76 m) required to drive a 2 inch (50.8 mm) O.D. open-end sampler 0.5 feet (0.15 m) to 1.5 feet (0.45 m) into the soil, or

until 100 blows have been applied, in which case, the penetration is stated. This is the standard penetration test referred to in ASTM D 1586.

OTHER TESTS

In this column are tabulated results of other laboratory tests as indicated by the following

symbols:

*C Consolidation test Fines Percentage by weight smaller than #200 sieve

DR Relative density (formerly specific gravity) k Permeability coefficient *MA Mechanical grain size analysis and hydrometer test (if appropiate)

pp Pocket pentrometer strength *q Triaxial compression test

qu Unconfined compressive strength *SB Shearbox test S04 Concentration of water-soluble sulphate

*ST Swelling test TV Torvane shear strength VS Vane Shear Strength (undistrubed-remolded)

Et Unit strain at failure

y Unit weight of soil or rock Yd Dry unit weight of soil or rock p Density of soil or rock

Pd Dry density of soil or rock

*The results of these tests usually are reported separately

Appendix B

Test Pit Logs

Test Pit Record - Pit #1 Owners Name: Hantsport Fire Hall Subdivision/Location: Chittick Avenue, Hantsport, NS Date: November 26, 2019 Inspector/Engineer: Sandy Dewar & Alex de Sousa Weather: Sunny, 8C

Total Depth: 5.0 feet

Bedrock at: N/A

Water Table: N/A

Slope: 0-5%

Roots to: N/A

Mottling at: N/A

Permeability of

soil in-situ:

Design Flow

Occupancy

Soil

Stratum Soil Type Thickness Density Moisture Notes

Organic N/A

1st Layer Gravel 0.0’ – 1.0’ Compact Dry Top of Parking

Lot

2nd Layer Miscellaneous Gravelly Sand, Trace Organics

1.0’-4.0’ Loose Damp

3rd Layer Medium Grey

Silty Clay 4.0’-5.0 Dense Bottom of Pit

See Figure 1 - Site Layout



Bedrock at: N/A

Water Table: N/A

Slope: 0-5%

Roots to: N/A

Mottling at: N/A

Permeability of

soil in-situ:

Design Flow

Occupancy

Soil


Organic N/A


Lot

2nd Layer

Miscellaneous Sand Fill, Some Gravel, Trace

Organics

1.0’-3.5’ Loose Damp


Silty Clay 3.5’-4.5 Dense

4th Layer Light Grey Silty

Clay 4.5’-5.0 Dense Bottom of Pit


Test Pit Record - Pit #3 Owners Name: Hantsport Fire Hall Subdivision Location: Chittick Avenue, Hantsport, NS Date: November 26, 2019 Inspector/Engineer: Sandy Dewar & Alex de Sousa Weather: Sunny, 8C


Bedrock at: N/A

Water Table: N/A

Slope: 0-5%

Roots to: N/A

Mottling at: N/A

Permeability of

soil in-situ:

Design Flow

Occupancy

Soil


Organic N/A


Lot

2nd Layer Gravelly Sand, Trace Organics

1.0’-3.0’ Loose


Silty Clay 3.0’-4.0 Dense Damp

4th Layer Light Grey Silty

Clay 4.0’-5.0 Dense Bottom of Pit




Bedrock at: N/A

Water Table: 1.5

Slope: 0-5%

Roots to: N/A

Mottling at: N/A

Permeability of

soil in-situ:

Design Flow

Occupancy

Soil


Organic N/A

1st Layer

Miscellaneous

Sand Gravel Fill, Trace Asphalt

0.0’ – 1.5’ Compact Dry Top of Parking

Lot

2nd Layer Gravelly Sand &

Gypsum 1.5’-3.0’ Loose Water Bottom of Pit
