my saper pa sug v comment

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My SAP ERP

Cathy Soulière, CA

Richard Marcoux, CA, CMA, CISA, PMP

Rencontre ASUG 22 septembre 2006



2

Ordre du jour

Introduction (15 min) Démystification de My SAP ERP

Qu’est-ce que mySAP ERP m’apporte de plus? (60 min)

Exemples de nouveautés

New GL (5.0)

Régularisation manuelle (5.0)

Financial supply chain management (5.0)

Gouvernance corporative (MIC et AIS) (My SAP ERP)

Express planning (My Sap ERP 2005)

Autres (closing cockpit, réconciliation inter-société)

Questions (15 min)



3

Introduction

Introduction (15 min) Contexte d’affaire/ vision SAP

Infrastructure

Nouveautés applicatives

Explication contractuelle de My SAP ERP

Explication des versions



4

Le Marché…

Faces…

in 2003 deepest recession since thedepression ~240.000 bankruptcies in Western

Europe Financials scandals due to a lack of

transparency and control

Demands….

Increased visibility and

control

Decreased cycle times

Improved forecasting

accuracy and timeliness

Rewards... Superior strategy

Greater transparency and

compliance

Reduced costs

Increased efficiency



5

Évolution de contexte d’affaires

Augmentation de lacoopération à travers

la chaîned’approvisionnement

Coopération entre lesentreprises

Réduction des coûtset de l’efficacité à

travers l’intégrationdes processus

d’affaires

Accent sur les

processus d’affairesinternes

Ajout de valeur àtravers la

coopération avec lacommunauté

d’affaires

Imbrication desprocessus d’affaires

La révolution Internet



6

Infrastructure



A New Wave of Information Technology

Advancement in Technology

B u s i n

e s s R e q u i r e m e n t s

Integratedprocesses

Adaptablebusiness

Replace

Leverage

CentralizedComputing

Client/Server

Architecture

X

Service-OrientedArchitectures

Automation

Efficiency& Control

StrategicValue

SAP R/2 SAP R/3 mySAP ERP



SAP NetWeaver™

La plate- forme d’application et d’intégration ouverte pour une réduction du coût total de possession!

Mission critique: La forceet l’expertise SAP

Coût de possessionréduit: Technologie pré-intégrée et prête à utiliser.

Réutilise lesinvestissements existantset les améliore.

Complète: Fondation pourservir tous les besoinsapplicatifs.

Ouverte: Extension etintégration des systèmesSAP et non-SAP renduesfaciles.

SAP NetWeaver™

A t e l i e r p

o u r a p p l i c a t i o n s c o m

p o s é e s

Intégration des individus

Accès multi-canaux

Portail Collaboration

Intégration de l’information

Intélligence d’aff.

Gestion des données maîtres

Gestion desconnaissances

Intégration des processus

Hub d’intégration Gestion des

processus

Plate-forme d’applications

J2EE (Java)

Abstraction (BD et système d’exploitation)

ABAP

G e s t i on

d u

c y cl e d evi e

…

http://www.microsoft.com/net/



Nouveautés applicatives



mySAP ERPExemples de nouveautés

Role-based functionalitySelf Services - MSS / ESSTravel management

MendocinoE-Recruiting / Learning

Self-ServiceRequisitioning

Biller direct (FSCM)New general ledgerRFID enabled scenariosInternet salesProduct ModelingPerformance managementIndustry supportNew collaboration options

AnalyticsStrategic Enterprise ManagementCorporate governanceSarbanes Oxley

ESA EnablementOpen technology platform

Guided proceduresAdobe® forms

Knowledge management Portal

Mobile scenarios

Productivité

Ins ight Flexibilité

Différentiation

mySAP ERP



Entente contractuelle



La transition à mySAP ERP

Contexte des licences/contrats

Le contrat

mySAP Business Suite

Le contrat

mySAP ERP

Le contrat

SAP R/3

Le contrat mySAP Business Suite

(anciennement ‘mySAP.com contract’)

…inclut les fonctionnalités suivantes mySAP ERP, SCM,CRM, PLM, et SRM, et SAP NetWeaver.

>Disponibles aux clients existants et les nouveaux clients<

Le contrat mySAP ERP

… inclut les fonctionnalités de commerce électronique,analytiques, ressources humaines SAP NetWeaver.

>Disponibles aux clients existants et les nouveaux clients<

Le contrat SAP R/3

… inclut les fonctionnalités de SAP R/3et SAP R/3 Enterprise.

> Disponibles aux clients existants seulement<

Les options

de licences



La solution mySAP ERP

Composantes DescriptionVentes Internet Catalogue de produits

Libre-service pour le client

Commande / soumission

B2B et B2C

Ressources humaines

SAP HR

Administration RH

Gestion des bénéfices

Gestion de l’organisation Gestion des temps

Rapport légal

Formation et événements

Qualification du personnel et son développement

Enterprise Portal

SAP EP

Gestion du contenu

Gestion des documents

Gestion de la connaissance

Business Intelligence & Warehouse SAP BW

Système décisionnel (Business Intelligence)

Outils de gestion pour l'entreposage de données

Strategic Enterprise Management

SAP SEM

Gestion stratégique de l’entreprise

Gestion de la performance

Consolidation financière

Planification d’affaires

Relation avec les actionnaires



Scénarios avec mySAP ERP

Cible : Client avec un scénario Business Intelligence inclus dans mySAP ERP

Aujourd’hui : Client - SAP R/3 4.6C seulement

Aujourd’hui :

SAP R/34.6C

+ Aucun impact sur SAPR/3

+ Rapide implantation de SAPBW

SAP R/34.6C

SAP BW3.5

Aucun Instal.

et

implan.

- MAJ à SAP R/3 requis pour 2006

Option A :

SAP R/3Enterprise

SAP BW3.5

MAJ Instal.

et

implan.

+ Ajouts avec SAP R/3 Enterprise

+ Version supportée à moyen

terme avec SAP R/3 Enterprise

- Effort de conversion plusimportant

Option B :

SAP ECC

SAP BWMAJ

et

implan.

+ Ajouts avec SAP ECC

+ Coût moindre à travers uneplus grande intégration SAP BW3.5

Option C :



Versions



17

Stratégie de disponibilité des

versions

2011 20122002 2003 2004 2005 2006 2007 2008 2009 2010

mySAP ERP

2004 (ECC

6.0)

SAP R/3

Enterprise

SAP R/3

4.6C

SAP R/3

3.1I – 4.6B

mySAP ERP

2005 (ECC5.0)

Maint.

std.

D e c

D e c

Maintenance standard

Maint.prol.

(17% + 2%)

D e c

D e c

Ramp-

Up

M a r

D e c

M a r

Maint.prol.

(17% + 2%)

Maintenanceprolongée(17% + 4%)


M a r

2014

M a r

M a r

Ramp-

Up Maintenance standard



2013

Maintenancespécifique client

D e c


Maint.prol.

(17% + 2%)



M a r

M a r

Maint.prol.

(17% + 2%)



Maint.prol.

(17% + 2%)

Maintenanceprolongée

(17% + 4%)

Maintenance

spécifique client

Ramp-

Up



18

Nouvelles fonctionnalités

New GL (30 min) Introduction nouveau GL

Un peu de configuration

Définition: ledger, caractéristiques, on-line splitting, intégration en temps

réel avec CO

Est-ce obligatoire?

Amélioration dans la version 6.0



19

mySAP ERP: A Unified WorldToday

Profit Center Ledger

Management andSegment reporting

Special LedgerMulti-dimensional,Customer-defined

Industry Specific

LedgersB/S by Grant, Fund, Title …

CoGS

LedgerClassic GL

LegalRequirements

New: General Ledger

Legal Requirements

Mgmt. and Segment reporting

Extensibility by Industries / Custom.Balanced book by any dimension

Parallel sets of books

Fast Close

TCO reduction

Intl. Accounting Standards

Compliance & Transparency

Gestion Comptable – Nouveau GL



21

SAP AG 2003

Benefits of the New General Ledger – Overview

The new general ledger has an extended data structure by default.

Customer fields can also be added to the general ledger.

The (real-time) document split (online split) makes balance sheets for entitiespossible, such as "Segment".

Reconciliation between Management Accounting (-> CO) and Financial

Accounting (-> FI) can occur in real time – thanks to "Real-Time Integration CO -

> FI" – Time-consuming reconciliation activities are omitted.

The "new GL" makes it possible to manage multiple "books" (-> ledgers) within

the general ledger. This is a possible display option to model parallel

accounting in the SAP System.

The new general ledger in mySAP ERP has the following advantages

compared to the conventional general ledger in R/3 Enterpr ise :



22

Un peu de configuration



23

Activation new GL

SAP AG 2003

Activating the New General Ledger Accounting

SPRO

Structure

SAP Customizing Implementation Guide.......

Financial AccountingFinancial Accounting Global Settings

Activate New General Ledger Accounting

Company Code…….

FAGL_ACTIVATION

Release Notes

Change View "Activation of New General Ledger Accounting": Details

Existing BC Sets

Activation of New General Ledger Accounting

New General Ledger Accounting Is Active

Release Notes

Display IMG

Existing BC Sets

The activation flag is set in each client



24

Nouveau Menu après l’activation

SAP AG 2003

New Menu Paths After Activation

SPRO

Structure

SAP Customizing Implementation Guide.......

Financial Accounting

Financial Accounting (New)

Financial Accounting Basic Settings (New)

Ledgers

Global Parameters for Company Codes

Document……

General Ledger Accounting (New)

Master Data

Business Transactions

Planning

Periodic Processing…….

Accounts Receivable and Accounts PayableBank Accounting

Asset Accounting

……

Controlling

Investment Management

……

Release Notes

Display IMG

Existing BC Sets



25

Structure des tables



26

Design: Data Structure of the New GL

BSEG_ADD

BSEG

BSEG

BKPF BKPF

FAGLFLEXA

(dynamic)

FAGLFLEXT

(dynamic)GLT0

Entry view part of the document

(if the leading ledger is affected)

Ledger and split parts of the document

(Much Leaner than data than in BSEG)

Totals table (Split Totals)

Document Header

Entry view part of the document

(if the leading ledger is not affected)

R/3 mySAP ERP

...

...



27

Ledger

L d D fi iti



28

SAP AG 2003

Ledger Definition

The leading ledger manages the (additional) local currency (currencies) that is (are) assigned

to the company code.

The leading ledger uses the fiscal year variant that is assigned to the company code.

The leading ledger uses the posting period variant that is assigned to the company code.

Special features of the leading ledger:

The leading ledger gets many of its "control parameters" (as before) from the company

code – we tried to keep everything as familiar as possible – specifically:

There is exactly one leading ledger !

Only the values from the leading ledger are posted on to CO in the standard system!

Define Ledgers in General Leader Accounting

0LLD

FAGLFLEXTSummary Table

Leading Ledger LeadingLedger Name

SPRO

SAP provides the leading ledger 0L and summary table FAGLFLEXT

with the standard system.



29

OtherLedgerHGB

LedgerUS GAAPLedger

More on ledgers

Parallel Ledgers

There is exactly one leading ledger in every client.

In Customizing it is determined which ledger in a client is assigned the role of leading ledger.

The leading ledger reflects the accounting principle which is used to generate the consolidated financialstatement. It is integrated with all subledgers and updated in all company codes (if posting is not ledger-specific).

Example:

IASLedger

Leading Ledger =Group Ledger



30

Parallel Ledgers – Posting to all Ledgers

Ledger not specified at time of document entry; posting to all defined GL ledgers

Transactions: incoming invoice, outgoing invoice, payment, e.g.

Ledger A(IAS)

(leadingledger)

Ledger C(HGB)

Ledger B(US GAAP)



31

Configuration - Ledger



32

Scénario - Caractéristiques

S i D fi iti d A i t



33

SAP AG 2003

Scenarios – Definition and Assignment

Scenarios provided by SAP:

Cost center update (FIN_CCA)

Update of the sender cost center and receiver cost center fields

Preparation for consolidation (FIN_CONS)

Update of consolidation transaction type and trading partner fields

Business area (FIN_GSBER)

Update of the sender business area and receiver business area fields

Profit center update (FIN_PCA)

Update of profit center and partner PC fields

Segmentation (FIN_SEGM)

Update of the segment, partner segment, and PC fields

Cost-of-sales accounting (FIN_UKV)

Update of the sender functional area and receiver functional area fields

...

Non-leading

ledger (N2)

Non-leading

ledger (N1)

Leading ledger

(0L)

Ledgers:

What is a scenario definition?

A scenario defines which fields are updated in the ledgers (in the general ledger view)

during a posting (from other application components).



34

Scenario – définir caractéristiques



35

Splitting document



36

Fonctionnalité - sliptting

SAP AG 2003

Document Splitting – Motivation

Available functions in the SAP System (Release SAP ERP Central Component

5.0 and later) to create segment financial statements:

The Segment field is a standard field in the totals table for

the new general ledger (FAGLFLEXT)

New FI drill-down reporting functions let you create segment

financial statements

S E 1 6 : F A G L F L E X T

Requirement: Example: Posting w/diff. segment assignment

EUR1,600Input Tax154000404

SEG BEUR6,000Purch. Services417000403

SEG AEUR4,000Purch. Services417000402

EUR11,600-Vendor X10003111000

SegmentCurr.AmountDescriptionAcctPKItCCd

E n t r y V i e w

Solution: Online spilt



37

Sliptting fonctionality



38

Splitting fonctionnality



39

Fin de période

Closing Operations Reduction in TCO



40 SAP AG 2003

Closing Operations – Reduction in TCO

As you saw repeatedly in the "Integration" unit,

using the new general ledger can save you from

many periodic closing and reconciliation operations,

because the system has already performed them in real time.This leads to a significant improvement in

Total Cost of Ownership (TCO).

Examples of eliminated closing activities:

Maintenance and use of the reconciliation ledger

Balance sheet adjustment (=> SAPF180)

Profit and loss adjustment (=> SAPF181)

Maintenance and use of the various FI-SL ledgers, such as transferring values to Profit

Center Accounting

Many tasks are also eliminated because technical support for segment reporting is

available

Other period-end closing activities are not omitted; they still have to be performed. But

there are differences to previous releases due to the new G/L logic.

During the AC210 course, you will examine the examples …

… Foreign currency valuation (of vendor line items)

… The depreciation posting run

N té fi d i ll ti à ê



41

Nouveauté fin de mois; allocation à mêmele GL



42

Allocation nouveau GL



43

Intégration FI-CO en temps réel



44

Intégration CO en temps réel



45

Est-ce obligatoire?

The New General Ledger



46 SAP AG 2003

The New General Ledger

The mySAP ERP Central Component in the Financials area of the

SAP System features an interesting alternative in general ledger

accounting:

The NEW GENERAL LEDGER

Important question: Do I have to use the new general ledger?

It will be optional for existing SAP customers. You will not be

forced to activate the New General Ledger. During a release

upgrade, the Classic General Ledger (-> totals table GLT0)

remains active at first.Of course, the new general ledger has several advantages!

For initial installations (new SAP customers), the New General

Ledger is active by default in mySAP ERP .



47

Changement de 5.0 à 6.0



48

New GL – Nouveautés avec ECC 6.0



49


Régularisation manuelle / Accrual engine (5 min)

Fonctionnalité

Menu SAP et configuration



50

Régularisation Manuelle



51

Régularisation Manuelle



52

Menu SAP



53

Configuration



54


Finance supply chain magament (5 min)

Fonctionnalités et bénéfices

Menu SAP



55

How to Reduce the Cashflow Cycle

Synchronize cash flows

Fast invoicing

Efficient collections

Effective dispute handling

Efficient payments

Credit policy

Inventory policy



56

Financial Supply Chain Management

Financial Supply Chain Management FSCM) is an

integrated approach to provide better visibility and

control over ALL cash-related processes.

Better predictability of cash flow

Reduction of working capital

Reduction of operating expenses

End-to-end integration of business processes



57

Financial Supply Chain Management

Settle

& PayForecast

Cash

FinanceWorking

Capital

Resolve

DisputesReconcileIssue

Invoice

Business Benefits

Shorter settlement cycles

Faster dispute resolution

Lower costs of payment and billing

Less bad or doubtful debt

Improved cash flow management

Reduced working capital

Decreased nonproductive float

Enhances CRM

Functionality

New: SAP Credit Management

New: SAP Biller Direct

New: SAP Dispute&CollectionManagement

SAP In-House Cash SAP Cash & Liquidity Management

SAP Treasury & Risk Management

SAP Contract AccountsReceivable & Payable

Evaluate

Credit

N M FSCM



58

Nouveau Menu - FSCM

N ll f ti lité



59


Gouvernance corporative (5 min)

MIC

AIS

Whistler blower complaints

SAP ERP ti C t G



60

mySAP ERP supporting Corporate Governance

Built-in Control Principles of theSAP Architecture

Inherent Controls Configurable Controls

Security Controls

Reporting Controls

→ SAP NetWeaver & mySAP ERP

System Integration

Reduce complexity

Reduce custom integration

Increase company performance

→ SAP NetWeaver

Applications directly supportingCorporate Governance

Management of Internal Controls

Audit Information System

Whistler Blower Complaints

Transparency for Basel II

Operational Risk Management *

→ mySAP ERP

Additional Capabilities

(New) General Ledger Fast Close

Support for IAS

Transfer Pricing

SEM Business Consolidation

SEM Business Planning SEM Strategy & Performance Mgmt.

SEM Risk Management

→ mySAP ERP

* mySAP ERP 2005

E l d’ i t i té é



61

Exemple d’environnement non-intégré

E l d’ i t i té é SAP



62

Exemple d’environnement intégré avec SAP

Exemples de nouveautés



63

Éléments clés Gouvernance corporative

SAP MIC

Outil d’automatisation de la gestion des contrôles internes - Remplace la documentation papier

Aide à répondre aux besoins SOX (Actes 302 / 404)

AIS

Boîte d’outils pour les vérificateurs externes et internes Rapports de contrôles internes prédéfinis, inclus dans un nouveau rôle

SAP, couvrant les besoins d’audit des comptes de bilan et résultats

Déploiement facile et rapide

pGouvernance corporative

N ll f ti lité d d t ti MIC



64

Nouvelle fonctionnalité de documentation: MIC

Whistle Blo er



65

Whistle Blower

New: Whistle Blower is required by the Sarbanes Oxley Act

Section 301 The Whistle Blower Complaints can be integrated into the intranet and

made available to all employees via URL call.

Optionally, the functionality can be used within the mySAP EnterprisePortal, is ITS-based iView, integrated in any portal role.




66


Nouveauté monde CO (5 min)

Définition Express planning

Services offerts avec Express planning

Exemples de fonctionnalités dans Express planning

Définition Express planning



67

Définition – Express planning

Services offerts



68

Services offerts

Fonctionnalité révision des centres de coûts



69

Fonctionnalité – révision des centres de coûts

Fonctionnalité Statut



70

Fonctionnalité - Statut

Fonctionnalité surveillance



71

Fonctionnalité - surveillance




72


Autres (10 min)

Clotûre cockpit

Réconciliation inter-société

Menu SAP

Entrée de devises étrangères par liste de travail

Closing Cockpit



73

Closing Cockpit

The Closing Cockpit addsbusiness value because it

Accelerates the closing

process and strongly

improves user productivity by

unique access, automation,

and collaboration

Creates transparency and

supports compliance by

providing a perfect overview

of the closing status and

drilldown to all details



74

Interco réconciliation

Interco Réconciliation



75





76





77


Menu SAP



78

Menu SAP



79

Entrée des taux de change

Entrée des taux de change - config



80

t ée des tau de c a ge co g

Entrée des taux de change - config



81

g g

Entrée des taux de change



82

g

Nouvelle interface usager pour l’entrée de données



83

g p

Transaction OB08



84



85

Merci!

Période de questions



Montréal1250, rue Guy, bureau 700Montréal (Québec) H3H 2T4T : (514) 937-1188 F : (514) 937-9201

Québec3175, ch. des Quatre-Bourgeois, bureau 365Sainte-Foy (Québec) G1W 2K7T : (418) 780-2080 F : (418) 654-1551

Hamilton

21, King Street West, bureau 900Hamilton (Ontario) L8P 4W7T : (905) 777-8171 F : (905) 777-0132



87

Annexes

Menu 5.0



88

Menu 4.7



89

SEM Overview - What does it include ?

St t i



90

Manage your strategy and theperformance of units

Strategy Management (SEM-CPM)

Balanced Scorecard, Risk Management,Value based Mgmt. ,Strategy Templates

Performance Measurement (SEM-CPM)

Management Cockpit, Measure Builder, Measure Tree Analysis, Benchmark Integration & Analysis

Business Consolidation (SEM-BCS) Legal & Mgmt Cons., GAAP Adjustments, Currency Translation, Inter-unit Eliminations, ...

Business Planning (SEM-BPS) Modeling, Planning Framework, Simulation

Planning Applications, Planning Process Coordination

Stakeholder Relationship Management (SEM-SRM) Contact Management, Stakeholder Service

StrategicEnterpriseManagement

General Ledger



91

Financials Financial AccountingManagementAccounting

Financial Supply ChainManagement

Corporate Governance

Unified Financial and Management Accounting

One version of the truth – stored in the General Ledger

Supports legal, segment, and management reporting

Multi-dimensional analysis – slice and dice

Multiple hierarchies

Pre-defined reports delivered as SAP content

Extensibility / Flexibility

Option to expand standard accounting with industry specific

and/or customer-defined fields

Meets international expectations

Important for industry solutions

General Ledger



92




Parallel Accounting

Arbitrary number of parallel ledgers

Same UI for all ledgers (data entry, functions, reporting)

Almost the same functionality for all ledgers

Online posting into multiple ledgers

Postings per specific ledger

Closing activities can be run in parallel ledgers simultaneously Standard reporting for multiple ledgers

Remark: Using parallel accounts is still supported.

General Ledger



93




Fast Close

Online processing instead of period-end closing activities

+ Online splitter

+ Real-time posting from CO into FI

No data redundancy closing activities are run just once

No data redundancy no time-consuming reconciliation

Balanced Books for any dimension

Essential for segment reporting

Important for various industries (public sector, insurance, media)

General Ledger



94




TCO Reduction

Best fit – no discussions about which component to implement

Reduction of implementation / training costs – just one component

No data redundancy no reconciliation effort


Perfect support of transparency

Legal, segment and management reporting as unified whole Less manual or double processing less risk to be non-compliant

Management of Internal Controls (MIC)



95

New: MIC adds business value for companies serious

about corporate governance Reduces internal communication and administration expenses related

to compliance documentation

Streamlines assessment procedures, including tracking of issue

remediation which reduces costs and improves service levels

Focuses management reporting, highlighting issues in advance of

legal and regulatory

reporting deadlines which

reduces the risk of

non-compliance




Audit Information System (AIS)

M t Fi i l S l Ch i



96

New: AIS is the tool for internal and external auditors

A result-oriented audit view is – in an environment of masstransactions – only possible with computer-supported audit or control

procedures

The Audit Information System facilitates smoother and better quality

audits.

AIS supports

system audit,

business audit,

tax audit in an

SAP Environment.




Audit Information System (AIS)

M t Fi i l S l Ch i



New: AIS is the tool for internal and external auditors

Collection, structure, presetting of standard SAP Reporting Individual selection and preparation of data

Data export

- document data

- account balances

- financial statement data




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