ordinary meeting of council agenda · ordinary meeting of council agenda 27 february 2018 1 table...

ORDINARY MEETING OF COUNCIL

AGENDA

27 February 2018

ORDINARY MEETING OF COUNCIL AGENDA 27 FEBRUARY 2018

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TABLE OF CONTENTS

1 DECLARATION OF OPENING ............................................................................................... 2

2 ACKNOWLEDGEMENT OF COUNTRY .............................................................................. 2

3 ATTENDANCE ........................................................................................................................... 2

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ....................... 2

5 PUBLIC QUESTION TIME ...................................................................................................... 3

6 APPLICATIONS FOR LEAVE OF ABSENCE ...................................................................... 3

7 PETITIONS, DEPUTATIONS OR PRESENTATIONS ......................................................... 3

8 DECLARATIONS OF CONFLICTS OF INTEREST ............................................................ 3

9 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING – AS

CIRCULATED ............................................................................................................................ 3

10 ANNOUNCEMENTS BY THE CHAIR ................................................................................... 5

11 REPORTS OF DEVELOPMENT AND COMMUNITY SERVICES .................................... 8

DCS357 HERITAGE ADVISORY COMMITTEE – COMMUNITY REPRESENTATION .......... 8 DCS358 LOT 200 GASKIN DRIVE, CAPE BURNEY – SUBDIVISION .................................. 11 DCS360 REQUEST TO WAIVE APPLICATION FEES – 2018 TELETHON HOME,

WANDINA .................................................................................................................. 20 DCS361 ADOPTION OF STRETCH RECONCILIATION ACTION PLAN 2017 – 2020 AND

ACKNOWLEDGEMENT OF WELCOME TO COUNTRY GUIDE ........................... 22 DCS362 PUBLIC ART PROJECTS 2017-18 ............................................................................ 26

12 REPORTS OF CORPORATE & COMMERCIAL SERVICES .......................................... 31

CCS309 MID YEAR BUDGET REVIEW 2017-18.................................................................... 31 CCS310 COUNCIL POLICY CP 2.4 TRAVELLERS SUPPORT POLICY ............................... 39 CCS311 WRITE OFF RATES – 21 BONAMIA ROAD, UTAKARRA ....................................... 43 CCS312 POSSESSION OF LAND FOR UNPAID RATES & CHARGES IN EXCESS OF 3

YEARS ........................................................................................................................ 45 CCS313 STATEMENT OF FINANCIAL ACTIVITY TO 31 JANUARY 2018 ........................... 49

13 REPORTS OF INFRASTRUCTURE SERVICES ................................................................ 51

IS168 POINT MOORE BEACH REVISED VEHICLE ACCESS ARRANGEMENTS ........... 51 IS169 CSRFF SMALL GRANT – WONTHELLA BOWLING CLUB INC. ............................ 55

14 REPORTS OF OFFICE OF THE CEO .................................................................................. 60

CEO050 ENDORSEMENT OF NOMINATIONS TO MID WEST DEVELOPMENT

COMMISSION BOARD - 2018 .................................................................................. 60

15 REPORTS TO BE RECEIVED ............................................................................................... 62

16 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

..................................................................................................................................................... 64

17 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN .............. 64

18 URGENT BUSINESS APPROVED BY PRESIDING MEMBER OR BY DECISION OF

THE MEETING ........................................................................................................................ 64

19 CONFIDENTIAL MATTERS ................................................................................................. 64

20 CLOSURE ................................................................................................................................. 64

APPENDIX 1 – ATTACHMENTS AND REPORTS TO BE RECEIVED ..................................... 65


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CITY OF GREATER GERALDTON

ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY, 27 FEBRUARY 2018 AT 5.00PM

CHAMBERS, CATHEDRAL AVENUE

A G E N D A DISCLAIMER: The Chairman advises that the purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting. Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25(e)) and Council’s Meeting Procedures Local Laws establish procedures for revocation or recision of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The City of Greater Geraldton expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.

1 DECLARATION OF OPENING

2 ACKNOWLEDGEMENT OF COUNTRY

I would like to respectfully acknowledge the Yamatji people who are the Traditional Owners and First People of the land on which we meet/stand. I would like to pay my respects to the Elders past, present and future for they hold the memories, the traditions, the culture and hopes of Yamatji people.

3 ATTENDANCE

Present: Officers: Others: Members of Public: Members of Press: Apologies: Leave of Absence:

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

There are no questions from previous meetings.


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5 PUBLIC QUESTION TIME

Questions provided in writing prior to the meeting or at the meeting will receive a formal response. Please note that you cannot make statements in Public Question Time and such statements will not be recorded in the Minutes. Our Local Laws and the Local Government Act require questions to be put to the presiding member and answered by the Council. No questions can be put to individual Councillors.

6 APPLICATIONS FOR LEAVE OF ABSENCE

Existing Approved Leave Councillor From To (inclusive) Date Approved

Cr G Bylund 15 February 2018 26 February 2018 23/1/2018

Cr R Hall 4 March 2018 10 March 2018 23/1/2018

Cr M Reymond 24 March 2018 14 April 2018 28/11/2017

Cr N McIlwaine 16 April 2018 25 April 2018 23/1/2018

Cr L Freer 4 July 2018 30 July 2018 28/11/2017

Cr S Douglas 31 August 2018 5 October 2018 19/12/2017

Cr N McIlwaine 16 November 2018 30 November 2018 23/1/2018

*Note: If Elected Members’ application for leave of absence is for the meeting that the request is submitted, they will be noted as an apology until Council consider the request. The granting of the leave, or refusal to grant the leave and reasons for that refusal, will be recorded in the minutes of the meeting

Cr G Bylund requests leave of absence for the period 22 March 2018 to 2 April 2018 be approved.

Cr T Thomas requests leave of absence for the period 26 March 2018 to 29 March 2018 be approved.

7 PETITIONS, DEPUTATIONS OR PRESENTATIONS

8 DECLARATIONS OF CONFLICTS OF INTEREST

Cr V Tanti declared a Proximity Interest in IS168 Point Moore Beach Revised Vehicle Access Arrangements as he lives in Point Moore and often uses the beach.

Cr V Tanti declared an Impartiality Interest in CEO050 Endorsement of Nominations to Mid West Development Commission Board – 2018 as he is a nominee.

Cr J Clune declared an Impartiality Interest in CEO050 Endorsement of Nominations to Mid West Development Commission Board – 2018 as he is a nominee.

9 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING – as circulated


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RECOMMENDED that the minutes of the Ordinary Meeting of Council held on 23 January 2018, as previously circulated, be adopted as a true and correct record of proceedings.


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10 ANNOUNCEMENTS BY THE CHAIR Events attended by the Mayor or his representative

DATE FUNCTION REPRESENTATIVE

24 January 2018 Australia Day Promotional Video with Ultimate Watersports

Mayor Shane Van Styn

24 January 2018 Spirit FM Radio Interview – Australia Day Celebrations


24 January 2018 ABC Interview - WoW Festival Mayor Shane Van Styn

24 January 2018 Bendigo Advertiser Phone Interview – Regional Capitals Australia – Smart Cities Deal


24 January 2018 Shepparton Times Phone Interview – Regional Capitals Australia – Smart Cities Deal


24 January 2018 GSLSC – Promotion for SLS Country Carnival Mayor Shane Van Styn

24 January 2018 ABC Interview – Cruise Ships Mayor Shane Van Styn

25 January 2018 Harbourview Opening Mayor Shane Van Styn

25 January 2018 Azamara Journey Cruise Ship Welcome & Plaque Presentation

Cr Bob Hall

26 January 2018 Australia Day Celebrations in Mullewa & Geraldton including Citizenship Ceremony and Community Citizen of the Year Awards


26 January 2018 Australia Day GLSWA Mayor Shane Van Styn

29 January 2018 Regular Catch Up – Mayor & CEO Mayor Shane Van Styn

29 January 2018 Regular Catch Up – Marketing & Media Mayor Shane Van Styn

29 January 2018 Seniors Bowls Mayor Shane Van Styn

29 January 2018 Geraldton Regional Art Gallery ‘Collisions’ Exhibition – Promotional Video


29 January 2018 Housing Strategy Meeting – Regional Alliance West


29 January 2018 St John of God – Meet and Greet New CEO Mayor Shane Van Styn

30 January 2018 ABC Radio Interview – Youth in Mullewa & Vandalism


30 January 2018 GWN7 Interview – Corella Cull number Increased Mayor Shane Van Styn

1 February 2018 Warnambool Standard Phone Interview – Regional Capitals Australia – Smart Cities Deal


1 February 2018 Perth Scorchers Semi Final – at the Invitation of WACA


4 February 2018 Crystal Symphony Cruise Ship Welcome & Plaque Presentation

Cr Natasha Colliver

4 February 2018 Radio Mama Phone Interview – Council Business Mayor Shane Van Styn

5 February 2018 Regular Catch up – Mayor & CEO Mayor Shane Van Styn

5 February 2018 Regular Catch up – Marketing & Media Mayor Shane Van Styn

5 February 2018 CBD Master Planning Concepts – Cathedral Ave Mayor Shane Van Styn

5 February 2018 Introductory Call – Australian Vanadium Mayor Shane Van Styn

5 February 2018 Funtavia Promotional Video Mayor Shane Van Styn


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6 February 2018 Cathedral Ave Corso – Options Mayor Shane Van Styn

6 February 2018 CBD Architects Update Mayor Shane Van Styn

6 February 2018 Concept Forum Mayor Shane Van Styn

7 February 2018 Phone Interview - Australia China Business Review


8 February 2018 WARCA Meeting Mayor Shane Van Styn

8 February 2018 Funtavia – Opening Night Mayor Shane Van Styn

9 February 2018 L’Austral Cruise Ship Welcome & Plaque Presentation

Cr Bob Hall

10 February 2018 Waitangi Day Celebrations Mayor Shane Van Styn



12 February 2018 HMAS Sydney II Facilities - Minister Peter Tinley Mayor Shane Van Styn

12 February 2018 Geraldton Lighthouse – Tourism Opportunity Investigation


12 February 2018 Hear Me Out Geraldton – Podcasting Opportunity Mayor Shane Van Styn

15 February 2018 Batavia Local Emergency Management Committee Meeting


15 February 2018 RCA – Teleconference Small City Deals Mayor Shane Van Styn

15 February 2018 Coronation Beach – Tourism Development Mayor Shane Van Styn

15 February 2018 Geraldton Soldiers, Sailors and Airmen Memorial Trust AGM


18 February 2018 Radio Mama Interview – Council Business Mayor Shane Van Styn



19 February 2018 Pacifica Developments – Development Opportunities in Geraldton


19 February 2018 Verification of International Pension Documents for a Geraldton Resident


19 February 2018 Budget Discussion Mayor Shane Van Styn

19 February 2018 Presentation by Department of Water and Environmental Regulation: Review of Western Australian Waste Strategy


19 February 2018 Agenda Forum Mayor Shane Van Styn

22 February 2018 ABC Phone Interview – Clean Up Australia Day Mayor Shane Van Styn

23 February 2018 Mid West Development Commission Board Meeting


23 February 2018 New Rocks Frontage Promotion Mayor Shane Van Styn

23 February 2018 Tourism Geraldton Update on Abrolhos Islands – Department of Premier and Cabinet


23 February 2018 The Geraldton Project Mayor Shane Van Styn

25 February 2018 Inner Mongolia Arts University – Performance & Meet & Greet

Deputy Mayor Neil McIlwaine


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26 February 2018 Regular Meeting with Local Member – Hon. Laurie Graham MLC, Member for the Agricultural Region


26 February 2018 WALGA Northern Country Zone Mayor Shane Van Styn


27 February 2018 Whole of Council Photograph Mayor Shane Van Styn

27 February 2018 Ordinary Meeting of Council Mayor Shane Van Styn


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11 REPORTS OF DEVELOPMENT AND COMMUNITY SERVICES

DCS357 HERITAGE ADVISORY COMMITTEE – COMMUNITY REPRESENTATION

AGENDA REFERENCE: D-18-008467 AUTHOR: T Cornish, A/Manager Libraries and Heritage EXECUTIVE: P Melling, Director Development and

Community Services DATE OF REPORT: 2 February 2018 FILE REFERENCE: GR/10/0028-02 ATTACHMENTS: Yes (x3) Confidential x2

A. Criteria – Community Representatives, HAC, 7 December 2017

B. Nomination - Confidential Attachment C. Nomination - Confidential Attachment

EXECUTIVE SUMMARY: This report seeks a Council resolution regarding the appointment of community representatives to the Heritage Advisory Committee. The purpose of the committee is to provide advice to Council for development and implementation of the Heritage Strategy. EXECUTIVE RECOMMENDATION: That Council by Absolute Majority pursuant to Section 5.10 of the Local Government Act RESOLVES to:

1. ACKNOWLEDGE the recommendations of the Heritage Advisory Committee;

2. APPOINT community representatives on the Heritage Advisory Committee: a. Ms Marilyn McLeod; b. Mr Paul Connolly; and

3. DETERMINE the appointments to apply until the expiration date of 19 October 2019 or as determined by Council.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: At the City of Greater Geraldton Ordinary Meeting of Council held on Tuesday 19 December 2017 (DCS355) the following was resolved in reference to the adoption of Council Policy (CP) 1.3 Heritage and the re-establishment of the Heritage Advisory Committee.

1. ADOPT Council Policy (CP) 1.3 Heritage; and 2. ADOPT the Terms of Reference for the Heritage Advisory Committee.


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The Heritage Advisory Committee is comprised of: 5 x Elected Members of Council External Members: Nominee from Community Representative Nominee from Community Representative Nominee from Walkaway Station Museum Inc. Nominee from Community Group of Greenough Inc. Nominee from Geraldton Historical Society Inc. City Heritage Advisor (ex-officio) Aboriginal Community Representative (ex-officio) Manager WA Museum Geraldton (ex-officio) National Trust WA Representative City of Greater Geraldton staff as required

(ex-officio) (ex-officio)

Expressions of interest from prospective community representatives on the Heritage Advisory Committee (HAC) were sought in December 2017. An advertisement was placed in the Public Notice section of the Geraldton Guardian on Friday 8 December 2017. Notices were placed on public noticeboards at the Geraldton Regional Library, Mullewa District Office and Cathedral Avenue reception area and also on the City’s website. Two nominations, which addressed the required criteria, were received by the closing date of 29 December 2017. Nominations were from community members who had served on the previous HAC, Ms Marilyn McLeod and Mr Paul Connolly. Both nominees have extensive experience in heritage matters. The nominations received are attached as Attachment No. DCS357. Nominations were discussed at the HAC meeting on 1 February 2018. A recommendation was made to appoint the two candidates as community representatives to HAC. The two nominations are attached as Confidential Attachment Nos. DCS357B and DCS357C. Concern was raised with regard to the minimum number of voting members needed for a quorum (5) as it was believed that this may be unachievable for every meeting. A recommendation was made to request Council consider reducing the minimum quorum number required from 5 to 4. However a further verification of the quorum requirements was made and the Local Government Act actually specifies as follows:

Section 5.19 of the Local Government Act 1995 The quorum for a meeting of a council or committee is at least 50% of the number of offices (whether vacant or not) of member of the council or the committee.

Given this clarification the minimum number is unable to be changed and it means the number of “offices” on the Committee needs a quorum of 6 voting members. Unfortunately this means that the Minutes of the meeting held on 1 February 2018 are legitimate but the recommendations made will need to be ratified at a future meeting. However as the Committee is an Advisory


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Committee and therefore only recommends to Council, the items raised are presented on this basis as matters considered by the Committee. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:

Community: The City has a strong sense of place and history and is proud to make heritage an important part of its broader mission to enhance and celebrate its diverse community. Heritage is defined as “something inherited from the past and valued enough today to leave for future generations, (National Trust of Australia, WA 2007 Sharing Our Stories). The cultural significance placed on a landscape, a building, a site, object or collection plays an important role in heritage.

Environment: There are no environmental impacts. Economy: Cultural and Heritage Tourism has a significant economic impact.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: Since Council approved the formation of a Heritage Advisory Committee in May 2011, there has been community representation on the Committee. COMMUNITY/COUNCILLOR CONSULTATION: The HAC discussed applications received from the two members of the community at a meeting held on Thursday, 1 February 2018. LEGISLATIVE/POLICY IMPLICATIONS: There are no legislative or policy implications. CP 1.3 Heritage Policy will be a guiding policy, along with the CGG Heritage Strategy (2017-2022), for relevant issues brought before this committee. FINANCIAL AND RESOURCE IMPLICATIONS: There are no financial or resource implications. INTEGRATED PLANNING LINKS:

Community 1.1 Our Heritage and the Arts

Strategy 1.1.1 Recording, recognising and preserving our social, environmental and built heritage

REGIONAL OUTCOMES: There are no regional outcomes.

RISK MANAGEMENT: There are no inherent risks to the City.

ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: No alternative options were considered by City Officers.


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DCS358 LOT 200 GASKIN DRIVE, CAPE BURNEY – SUBDIVISION

AGENDA REFERENCE: D-18-000889 AUTHOR: B Robartson, Manager Land and Regulatory

Services EXECUTIVE: P Melling, Director Development and

Community Services DATE OF REPORT: 23 January 2018 FILE REFERENCE: LP/5/0002 & A64179 ATTACHMENTS: Yes (x2)

A. Proposed subdivision plan B. Letter GST Advice – AMD

EXECUTIVE SUMMARY: This report seeks the support of Council to approve the intent to subdivide portion of Lot 200 Gaskin Drive, Cape Burney to create 23 residential lots and dispose of them individually by private treaty to the current lease holders. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 3.58 of the Local Government Act 1995 RESOLVES to:

1. GIVE local public notice of the intent to subdivide portion of Lot 200, Gaskin Drive Cape Burney to create 23 residential lots and dispose of by private treaty;

2. MAKE the determination subject to: a. The purchase price of each proposed residential lot is set as per the

adopted values contained in the financial implications schedule of this report;

b. All subdivision, construction, surveyor costs and project management costs are included in the adopted land values;

c. All works being subject to and compliant with any necessary town planning, building compliance and other relevant statutory approvals;

d. All purchasers of residential lots are required to enter into a Contract of Sale that provides for the following: i. Two payments: (1) On or before the 1 July 2018 their portion of

subdivision cost being $60,000 inclusive of GST; and (2) being the balance owing at project completion and settlement of individual lot title as per financial implications schedule;

ii. Conveyancing and Landgate fees to be met by the purchaser; iii. Acceptance of risks of tendered subdivision costs – rise and fall

that allows for no reimbursement to the purchaser of the actual tendered development costs;

iv. That the City accepts the risk of development costs tendered over the estimates provided for the adopted land values;

3. TERMINATE those leases as of the 30 June 2019 that do not take up the option to acquire a freehold titled lot; and

PROPONENT: The proponent is the City of Greater Geraldton.


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BACKGROUND:

Council at its meeting on the 22 March 2016 (DRS251) resolved the following:

1. GIVE local public notice of the intent to subdivide portion of Lot 200, Gaskin Drive, Cape Burney to create 23 strata title residential lots;

2. MAKE the determination subject to: a) Advertising notice period of no less than two weeks inviting public

submissions; b) Any works being subject to and compliant with any necessary Town

Planning, building compliance and other relevant statutory approvals and at the full cost of the applicant;

c) All subdivision, construction, surveyor and conveyancing costs to be borne by the current lessees;

d) The leases being terminated following subdivision and freehold strata title being available over the lots;

e) The sale price of each single strata title lot is set at $85,000 inclusive of GST; and

3. TERMINATE those leases as of the 30 June 2019 that do not take up the option to acquire a freehold strata titled lot;

4. DELEGATE authority to the CEO to grant approvals subject to there being no objecting submissions received; and

5. REFER the matter back to Council for final consideration if any objecting submissions are received.

Council is advised that officers have met with appointed representatives from the Cape Burney leaseholders on a number of occasions since Council’s determination on 22 March 2016 in order to progress subdivision options and indicative development cost estimates. Those current lessees that decide not to acquire a residential titled lot will have their lease automatically expire at the end date of 30 June 2019 and have the requirement to remove the dwelling in accordance with the lease terms. Recent indications from the Cape Burney representatives are that there is full acceptance and support to achieve the desired objective with a good understanding of costs involved. City officers have also been informed that all leaseholders have made the agreed payments to consultants that have been working for them to progress the proposed subdivision. This indicates that the acceptance is genuine to work towards the subdivision. All leaseholders have been provided with the estimate of subdivision costs and the licensed valuation that provides the assessed land value for each proposed residential lot. Reports back from the group suggest that 1-2 leaseholders may have difficulty in achieving the requirement to make payment of the land value amount. However they are looking at personal financial arrangements with family. It is proposed that the City will meet the subdivision costs of those that do not take up the subdivision, if any, and therefore not jeopardise the project. The current City capital budget for 2017-18 has budgeted funds for this requirement. Under the WA Planning Commission subdivision requirements, the City will


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make provision for statutory services to the balance of Lot 200 and these high level estimates of costings have been sought from the relevant authorities by a civil engineering consultant familiar with the works and applying a cost plus percentage to the statutory authority estimates and an overall construction cost contingency. These works will be undertaken at the time of the subdivisional construction and development works. It is also proposed that the City undertake the project management of the subdivisional construction and development works. The below photograph depicts the leasehold lots at Gaskin Drive, Cape Burney.

The approval of the proposed subdivision would allow the City to resolve the long standing issue faced with Cape Burney lease holders and their desire to obtain title. It will also clear the way for future residential, tourism and commercial lots whilst preserving future public open space. The proposed subdivision plan is included as Attachment No. DCS358A. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:

Community: The proposal to subdivide the existing leasehold lots will provide the lessees with residential title and enable them to have the continued use and the passive enjoyment of the public amenity of Lot 200. The City recognises that there is social heritage in the current leasehold community.

Environment: Detailed environmental studies were undertaken as part of the rezoning of the land in 2012. The City’s recently completed Cape Burney to Greys Beach Inundation & Coastal Processes Study shows that the land is not affected by coastal erosion process within a 100 year timeframe. However, the land is potentially, but only marginally, affected by coastal inundation caused by storm surge. Although the land is not affected by the 100 year ARI floodplain extents of the Greenough River, State Planning Policy 2.6 – State Coastal Planning Policy requires development to plan and manage for


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risk associated with a 500 year ARI storm surge event plus the maximum predicted extent of sea level rise. The result of this worst case scenario (which statistically only has an 18% chance of occurrence over the 100 year planning horizon) is that the land is generally not affected at the year 2030 and only is marginally affected at the year 2110, with inundation depths of generally less than 1m. Nevertheless it will be prudent at the subdivision stage to recommend a notification on the certificates of title for the lots advising of the possible hazard. It is advised that the leaseholders are aware of the requirement of the above notification on the certificate of title and is in fact covered in the Application for Subdivision and is also contained in the proposed Contract of Sale for the purchase of portion of Lot 200 for each individual new lot purchase. Economy: This proposal provides a framework for an immediate cash return to the City whilst opening up future development and dedicated public open space on the balance of the lot through partial subdivision. Governance: There are no governance impacts. RELEVANT PRECEDENTS: There are no relevant precedents known to the author of undertaking subdivision over existing leasehold City freehold land as per this proposal. COMMUNITY/COUNCILLOR CONSULTATION: The future of Cape Burney lease holding was presented at a Council meeting on 22 April 2014 (SC145) and 22 March 2016 (DRS251). It was further discussed and updates provided at Council Concept Forums on 4 March 2014 and 7 October 2014. There was one email enquiry that related to the Council agenda received that was dealt with by officers via telephone that related more to the environment and concerns of foreshore protection and preservation. Officers have worked with representatives from Cape Burney leaseholders and individual consultants to achieve the agreed proposal since the commencement of the project in early 2016. LEGISLATIVE/POLICY IMPLICATIONS: Section 3.58 of the Local Government Act 1995 describes how Local Government is to dispose of property.


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FINANCIAL AND RESOURCE IMPLICATIONS: The following tables provides the certified valuations received for the proposed subdivision for each of the 23 residential lots. The adopted values in the table below are exclusive of GST. The City sought advice and confirmation on the implications of GST being applied to each lot sale. That advice states that the individual valuations below are GST exempt as they have been subject to being a habitable residence that was completed before 2 December 1998 and not subject to a long term lease, as per definition of the GST Act 1998. That advice is included as Attachment No. DCS358B.

Lot # Size Adopted Value

1 708m² $149,000

2 660 m² $139,000

3 604 m² $127,000

4 627 m² $132,000

5 608 m² $128,000

6 596 m² $125,000

7 614 m² $129,000

8 609 m² $128,000

9 613 m² $129,000

10 613 m² $129,000

11 613 m² $129,000

12 619 m² $130,000

13 618 m² $130,000

14 733 m² $154,000

15 652 m² $137,000

16 652 m² $137,000

17 702 m² $147,000

18 POS

19 611 m² $128,000

20 621 m² $130,000

21 600 m² $126,000

22 606 m $127,000

23 610 m² $128,000

24 1,210m² $206,000

Total $3,124,000

The preliminary opinion of probable costs for subdivision have been assessed at $1,374,671 (GST inclusive) that includes costs estimates provided by Western Power and Water Corporation. This assessment divided by the 23 proposed lots provides for an individual share for each lot of $60,000 (rounded). It is proposed that the City will meet the subdivision costs of those that do not take up the subdivision, if any, and therefore not jeopardise the project. The current City capital budget for 2017-18 has budgeted funds for this requirement plus additional funding for servicing requirements to balance of lot 200 for future residential, tourism and commercial lots whilst preserving future public open space.


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INTEGRATED PLANNING LINKS:

Title: Environment 2.3 Built Environment

Strategy 2.3.1 Promoting a built environment that is well planned and meets the current and future needs of the community

Title: Governance 4.2 Planning and Policy

Strategy 4.2.2 Responding to community aspirations by providing planning and zoning for future development

REGIONAL OUTCOMES: There are no regional outcomes. RISK MANAGEMENT: There exists a risk on the final tendered subdivision costs against the estimate of costs provided for the proposal. There is current lease holder acceptance for no reimbursement to the purchaser of the actual tendered development costs if it comes in under the estimate of $60,000 (inclusive GST) per lot as it is agreed that the City is taking the risk on the project development and the subdivision costs has been reflected into the individual lot values. It has been further highlighted that the City will accept the risk of development costs tendered over the estimates provided for the adopted land values. The Contract of Sale will allow for this in its wording. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: There are no further options for consideration as Council on 22 March 2016 approved the subdivision proposal whilst recognising the matter to be a long lasting legacy issue and that it will also clear the way for future residential, tourism and commercial lots whilst preserving future public open space.


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DCS359 GIFTING OF LAND TO ST JOHN AMBULANCE WA - MULLEWA

AGENDA REFERENCE: D-18-10148 AUTHOR: L MacLeod, Coordinator Land & Property

Services EXECUTIVE: P Melling, Director Development &

Community Services DATE OF REPORT: 5 February 2018 FILE REFERENCE: PM/6/0008 ATTACHMENTS: Yes (x1)

Request Formal Approval for Possible Gifting of Land – St John Ambulance

EXECUTIVE SUMMARY: The St John Ambulance (SJA) are preparing to construct a new ambulance Sub Centre building in Mullewa. The purpose of this report is to seek support of Council to gift a block of surplus land located next to the Mullewa Doctors Surgery to SJA for this purpose. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 3.58 of the Local Government Act 1995 RESOLVES to:

1. APPROVE the gifting of Lot 201 (1) Thomas Street, Mullewa to the St John Ambulance Western Australia Ltd to be used for the purpose of constructing a new sub centre; and

2. ADVISE St John Ambulance Western Australia Ltd. that all costs associated with the transfer of the land including any legal fees will be borne by them.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: St John Ambulance (SJA) has been investigating land options in Mullewa to construct a new ambulance Sub Centre. The current St John Ambulance Sub Centre in Mullewa has been deemed outdated and too small to meet the current and future needs of the Volunteer Ambulance Officers and staff. In August 2017, the Midwest Branch of SJA contacted the City enquiring if there was any City land available in Mullewa that would be suitable for the construction of their new Sub Centre. The St John Ambulance letter request is attached as Attachment No. DCS359. SJA has shown interest in Lot 201 (1) Thomas Street as it is ideally positioned adjacent to the medical centre and centrally located for operational purposes. The lot is owned freehold by the City and has been identified as surplus to the City’s requirements. The proposal of gifting the land was recently discussed at an EMT meeting and was endorsed as the preferred option.


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It was considered that support for the gifting of this lot reiterates the commitment by the City of Greater Geraldton to the Mullewa community and the gifting of the land supports the vital service the SJA plays within the community and surrounds.

COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES: Community: SJA provide an essential service to the Mullewa community and a purpose built facility will ensure there longevity in the town of Mullewa. Environment: There are no environmental impacts. Economy: There are no economic impacts. Governance: There are no governance impacts. RELEVANT PRECEDENTS: There are no relevant precedents known to the author. COMMUNITY/COUNCILLOR CONSULTATION: There has been no consultation regarding this proposal. LEGISLATIVE/POLICY IMPLICATIONS:


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Section 3.58 of the Local Government Act 1995 provides the requirements when disposing of property (land). Regulation 30 of the Local Government Functions and General Regulations R.30.(2)(b)(i), details the exemptions from Section 3.58 of the Local Government Act: 30. Dispositions of property excluded from Act s. 3.58

(2) A disposition of land is an exempt disposition if — (b) the land is disposed of to a body, whether incorporated or not —

(i) the objects of which are of a charitable, benevolent, religious, cultural, educational, recreational, sporting or other like nature;

St John Ambulance Western Australia Ltd is registered as a charity with the Australian Charities and Not-for-Profits Commission and therefore Section 3.58 of the Local Government Act 1995 does not apply in this case. FINANCIAL AND RESOURCE IMPLICATIONS: There are no financial or resource implications as all cost associated with this transaction will be borne by the SJA.


Title: Community 1.3 Community Health and Safety

Strategy 1.3.1 Encouraging the improvement of health services and facilities for the community

Title: Community 1.5 Recognise, value and support everyone

Strategy 1.5.1 Support and strengthening community groups, organisations and volunteer services

Strategy 1.5.2 Supporting young people to develop the skills to make valuable contributions to their communities

Strategy 1.5.5 Enhance relationships and services between rural and urban areas

REGIONAL OUTCOMES: St John Ambulance provides essential volunteer services to the Mullewa region and support for this vital service by providing land for the construction of a new Sub Centre will assist in ensuring the service is maintained into the future. RISK MANAGEMENT: There are no risks identified with this proposal. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: The following options were considered by City Officers:

An option exists for a long term lease of the lot, however this was discounted as the lot is surplus to the City’s requirements and the proposal of gifting the land provides support by the City of Greater Geraldton to this vital service to the community.


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DCS360 REQUEST TO WAIVE APPLICATION FEES – 2018 TELETHON HOME, WANDINA

AGENDA REFERENCE: D-18-010556 AUTHOR: M Connell, Manager Urban and Regional

Development EXECUTIVE: P Melling, Director Development and

Community Services DATE OF REPORT: 8 February 2018 FILE REFERENCE: A8219 ATTACHMENTS: Yes (x1)

WA Country Builders Letter

EXECUTIVE SUMMARY: A request has been received to waive City fees associated with the construction of the 2018 Channel 7 Telethon Home at Lot 1127 (No. 14) Shamrock Street, Wandina. This report recommends Council waive the fees. EXECUTIVE RECOMMENDATION: That Council by Absolute Majority pursuant to Section 6.12 (b) of the Local Government Act 1995 RESOLVES to:

1. APPROVE the waiving of all applicable City fees associated with the construction of the 2018 Channel 7 Telethon Home at Lot 1127 (No. 14) Shamrock Street, Wandina; and

2. ADVISE the proponent that they are still responsible to pay the applicable BCITF fee.

PROPONENT: The proponent is WA Country Builders. BACKGROUND: The City received a letter from WA Country Builders on 19 January 2018 seeking a fee waiver for all applicable City fees for the proposed 2018 Telethon Home at Lot 1127 (No. 14) Shamrock Street, Wandina. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES: Community: Telethon raises money to help improve the lives of children and young people throughout Western Australia. Local suppliers and trades donate their time and resources to the construction of the Telethon Home. Environment: There are no environmental issues. Economy: There are no economic issues.


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Governance: There are no governance issues. RELEVANT PRECEDENTS: In 2014 the City waived the fees associated with the construction of the Telethon Home built by WA Country builders in Deepdale estate. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: Under the Building and Construction Industry Training Fund and Levy Collection Act 1990 (BCITF) a fee is applicable for all building works in excess of $20,000. The City collects this fee on behalf of the State Government. This fee cannot be waived by the City and in this instance would be $600. FINANCIAL AND RESOURCE IMPLICATIONS: Based on the estimated cost of the home being $300,000 (as advised by the proponent), the applicable fees associated with the construction are as follows:

Town Planning: $0 – $730 maximum (depending if discretion is sought against the R-Codes);

Building Surveying: $981 (Certified Application) or $1,371 (Uncertified Application); and

Development Engineering: $35.50 (Crossover Inspection). Therefore, the total fee waiver would be between $1,016.50 and $2,136.50. INTEGRATED PLANNING LINKS:

Economy 3.1 Growth

Strategy: 3.1.2 Fostering a community where local business is supported

REGIONAL OUTCOMES: There are no regional outcomes. RISK MANAGEMENT: There are no inherent risks to the City in waiving the fees. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: Telethon raises money to help improve the lives of children and young people throughout Western Australia. Local suppliers and trades donate their time and resources to the construction of the Telethon Home. The fee is a relatively minor amount and therefore the option to refuse is not supported. The option to defer is not supported as there is considered sufficient information for Council to determine the matter.


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DCS361 ADOPTION OF STRETCH RECONCILIATION ACTION PLAN 2017 – 2020 AND ACKNOWLEDGEMENT OF WELCOME TO COUNTRY GUIDE

AGENDA REFERENCE: D-18-010940 AUTHOR: S Smith, Manager Community and Cultural


Community Services DATE OF REPORT: 12 February 2018 FILE REFERENCE: RC/8/0002-02 ATTACHMENTS: Yes (x4)

A. Stretch Reconciliation Action Plan 2017 - 2020

B. City of Greater Geraldton Welcome to Country Guide

C. Comparison Table Stretch Reconciliation Action Plan 2017 – 2020

D. Comparison Table City of Greater Geraldton Welcome to Country Guide

EXECUTIVE SUMMARY: This report has two documents to be considered by Council; the Stretch Reconciliation Action Plan October 2017 to October 2020 and the revised Welcome to Country Guide. The Stretch Reconciliation Action Plan October 2017 to October 2020 will act as an operational guide for the organisation, and, if adopted, will be the third Reconciliation Action Plan undertaken by the City. See Attachment No. DCS361A. The Plan outlines programs and projects that the City will undertake while working towards reconciliation with the Aboriginal and Torres Strait Islander community. As a result of the change in boundaries/claims, the traditional owner group acknowledged in the City’s acknowledgement of country has changed. The spelling of the word Yamaji has been amended throughout the document to Yamatji to reflect the spelling used by the current Native Title Groups. The Welcome to Country Guide is attached as Attachment No. DCS361B. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to:

1. ADOPT the Stretch Reconciliation Action Plan 2017– 2020; and 2. ACKNOWLEDGE the revised Welcome to Country Guide and the

preferred wording for Welcome to Country. PROPONENT: The proponent is the City of Greater Geraldton.


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BACKGROUND: This draft Stretch Reconciliation Action Plan is the culmination of over three years’ community consultation and close collaboration with national peak body ‘Reconciliation Australia’ who are responsible for facilitating best-practice reconciliation processes and the development of best-practice Reconciliation Action Plans across Australia. The City convenes a Reconciliation Committee which has provided advice and direction in the process culminating in the current draft. The Greater Geraldton Reconciliation Committee is comprised of representatives from various agencies and groups representing the aboriginal community, two community members and four City of Greater Geraldton Councillors. The Reconciliation Action Plan has led to some significant achievements over the past two years. These include:

The procurement of services from six local Aboriginal enterprises;

Midwest Employment Economic Development Aboriginal Corporation (MEEDAC) successfully tendered to operate the Meru Landfill Shop site;

Western Mulga successfully tendered to carry out slashing/mowing and firebreak services Zone 2;

Aboriginal reconciliation and Cultural Protocols Training is delivered on a monthly basis to new City staff;

As part of NAIDOC week in July 2018, the Youth Development team collaborated with WA Police and local elders to take ten Yamatji Yhumbhers (Aboriginal children) along the Murchison River on their back to country trip of a lifetime;

The City awarded Community Grants to support a Cultural Women’s Camp for Indigenous girls and Midwest Yamatji’s First Nations Festival;

Kevin Kropinyeri, one of Australia’s leading Aboriginal stand-up comedians, performed at schools, Clontarf Football Academy, Midnight Basketball, The City’s Reconciliation Week Opening Concert, Spalding Community Centre and internally to City Staff as part of Reconciliation Week; and

The continued development of the Yamatji Yanda archival photographic collection at Geraldton Regional Library, with images included in the “Right Wrongs: 67 Referendum 50 Years On” exhibition at the Museum of Geraldton.

In relation to the City of Greater Geraldton Welcome to Country Guide, it provides an explanation about when, and how, to conduct a Welcome to Country, or an Acknowledgement of Country. The document explains the differences and cultural nuances that need to be observed, and provides guidance about Welcome to Country, and Acknowledgement of Country protocols.


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COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES: Community: The Reconciliation Action Plan aims to improve social outcomes for the Aboriginal and Torres Strait Islander (ATSI) community by advocating for improved services, and improving access and inclusion to council facilitated services. It is also about further strengthening the links the City has with the Aboriginal and Torre Strait Islander community. Environment: There are no environmental impacts. Economy: The Reconciliation Action Plan aims to improve economic outcomes for the Aboriginal and Torres Strait Islander (ATSI) community. These include the development, implementation, promotion and review of economic opportunities with business and community, and improved employment and procurement outcomes for the ATSI community and ATSI owned businesses. Governance: There are no governance impacts. RELEVANT PRECEDENTS: The former City of Geraldton-Greenough adopted the inaugural Reconciliation Action Plan in 2010. The City of Greater Geraldton adopted the second Reconciliation Action Plan at an ordinary meeting of Council held on 27 September 2016. COMMUNITY/COUNCILLOR CONSULTATION: The draft Reconciliation Action Plan (RAP) was reviewed extensively by the City’s Reconciliation Committee. The draft RAP has been reviewed and endorsed by Reconciliation Australia who made a number of recommendations that can be seen in the attached Comparison Table Attachment No. DCS361C. The Greater Geraldton Reconciliation Committee has accepted the Welcome To Country document as it stands and does not recommend any changes. The Comparison Table is attached as Attachment No. DCS361D. Both documents were discussed at the Council Concept Forum held on 6 February 2018. LEGISLATIVE/POLICY IMPLICATIONS: There are no legislative or policy implications. FINANCIAL AND RESOURCE IMPLICATIONS: Actions listed within the Reconciliation Action Plan can be achieved within current resourcing levels


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Title: Community 1.1 Our Heritage and the Arts

Strategy 1.1.1 Recording, recognising and preserving our social, environmental and built heritage

Strategy 1.1.2 Recognising and preserving Aboriginal heritage, history, traditions, languages and culture

Strategy 1.1.3 Facilitating engagement in the arts in all its forms

Strategy 1.1.4 Fostering and facilitating community and cultural events

Title: Community 1.5 Recognise, value and support everyone

Strategy 1.5.2 Supporting young people to develop the skills to make valuable contributions to their communities

Strategy 1.5.3 Providing community services and programs that support people of all ages, abilities and backgrounds

Strategy 1.5.4

Supporting initiatives that enhance education and learning opportunities for all community members

REGIONAL OUTCOMES: Regional outcomes include enhanced recognition of culture and heritage. RISK MANAGEMENT: There is a risk that objectives outlined within the Reconciliation Action Plan will not be met, however the majority of actions can be achieved within current budget allocations and timeframes. The Community and Aboriginal Development Officer and Greater Geraldton Reconciliation Committee will regularly review progress so as to lessen the risk of failing to meet targets. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: No other options were considered. The Stretch Reconciliation Action Plan and the City of Greater Geraldton Welcome to Country Guide will promote and facilitate respect, trust and positive relationships between the Greater Geraldton Community and Aboriginal and Torres Strait Islander peoples.


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DCS362 PUBLIC ART PROJECTS 2017-18

AGENDA REFERENCE: D-18-011478 AUTHOR: E York, Coordinator Gallery and Cultural


Community Services DATE OF REPORT: 8 February 2018 FILE REFERENCE: RC/8/0011-02 ATTACHMENTS: Yes (x3)

A. Geraldton Regional Art Committee Minutes 6 February 2018

B. Light Locker Art Spaces C. Gallery Mural EOI

EXECUTIVE SUMMARY: The purpose of this report is to seek Councillor direction on which public art project should be undertaken in the current financial year. There are three possible public art projects for Councillors to consider along with recommendations made via the Geraldton Regional Art Committee on a number of matters. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 5.20 of the Local Government Act 1995 RESOLVES to:

1. ACKNOWLEDGE the recommendations of the Geraldton Regional Art Committee;

2. SUPPORT expenditure of up to $25,000 within the 2017-18 Public Art budget towards artistic activation of Rocks Laneway;

3. SUPPORT expenditure of up to $80,000 (from existing budget) for the proposed Gallery Sculpture; and

4. CONSIDER the completion of a mural on the rear wall of the Art Gallery and the activation of the Post Office Lane via light box exhibitions in the context of the City Centre project and 2018-19 budget consideration.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: Firstly comment is made in relation to the meeting of the Geraldton Regional Art Committee held on 6 February 2018. A verification of the quorum requirements of Council’s Advisory Committees was made and the Local Government Act specifies as follows:

Extract [Section 5.19 of the Local Government Act 1995] The quorum for a meeting of a council or committee is at least 50% of the number of offices (whether vacant or not) of member of the council or the committee.”

Unfortunately, this means that the quorum of the meeting was not achieved and although the draft minutes of the meeting held on 6 February 2018 are


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legitimate the recommendations made will need to be ratified at a future meeting. However as the Committee is an Advisory Committee and therefore only recommends to Council, the items raised are presented on this basis as matters considered by the Committee.

There were several recommendations made by the Committee which actually go beyond the Committee’s Terms of Reference and should be for noting/ or Council consideration especially where there are budget implications. Comment is provided on each item below:

Note: Below is a suggestion in relation to having a disability category in the Art Prize. 2.1 Actions from Previous Minutes – Committee Recommendation: MOVED CW, SECONDED SE SS & EY to provide a subsequent response to Mr Ian Blayney declining the suggestion after research revealed it is not common practice but the awards are open to all public artists with any ability or disability and will be recognised appropriately. Furthermore City staff will ensure the EOI is well circulated among disabled arts organisations such as DADDA.

Executive Comment: The Committee’s position is noted and further consideration of this request is required and then advised accordingly (noting possible budget considerations in this regard).

3.0 GRAG Coordinator Report – Committee Recommendation: MOVED MR, SECONDED JG Weekend and public holiday hours to be changed from 1:00pm – 4:00pm on Saturdays to both Saturday and Sunday 10:00am – 2:00pm.

Executive Comment: The Committee’s support is noted, however the opening hours of the Art Gallery will need to be considered in the context of the overall City budget implications/deliberation.

4.0 Public Art Update – Committee Recommendation: MOVED SE, SECOND CW The Committee recommends to commission Ross Potter to run the Community workshop during the WoW festival.

Executive Comment: The Committee’s support in this matter is noted. It is also noted that there is now a $10,000 saving for this component of the Gallery’s Art project budget and it is recommended that this saving be added to the Gallery Sculpture


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project taking that budget from $70,000 to $80,000. The rationale for adding this amount to that budget is to lift the project into the next bracket. This will interest a higher calibre of artists that can produce an iconic work, in turn attracting national recognition and an increase in tourism to Geraldton. This would showcase the Geraldton Regional Art Gallery, on a national level, as a leading arts organisation.

Committee Recommendation: MOVED CW, SECONDED SE The Gallery Mural not be postponed as the Committee does not agree with the suggestion, alternatively to include the Rock’s Lane Way activation have funds allocated in the mid-year budget review.

Executive Comment: It is seen that the Rocks Laneway project is a key City project and needs to be supported accordingly. The concept for a mural on the Art Gallery and the proposed lightboxes in the Post Office laneway require further deliberation in the context of the City Centre revitalisation initiative that is still in its design phase. Below is the background on this matter.

Originally City staff, with the Geraldton Regional Art Committee’s endorsement, had allocated $25,000 from the 2017-18 Public Art budget to engage an artist (through an EOI process) to paint a large scale mural on the rear wall (that faces the Post Office) of the Geraldton Regional Art Gallery.

With the City’s recent purchase of the Rocks building it has been recommended that the Gallery mural be postponed to the 2018-19 financial year. It has been suggested this financial year’s funds are reallocated to either:

1. A high calibre mural in the Rocks lane. 2. The purchase of light boxes (for a series of temporary art exhibitions) to

be displayed either in the Rocks Lane or Post Office Lane (Please see attachment for further information).

The “Rocks Art project” would further assist in activating the Rocks redevelopment and the City’s commitment to revitalizing the area. The EOI and selection process for such projects takes approximately three to four months before the artist is engaged. If either project was endorsed by Council the selected artist would potentially be engaged in June/July 2018. This should be within the timeframe of the Rocks redevelopment.

These two proposed Public Art projects were discussed at the Geraldton Regional Art Committee meeting on the 6 February 2018 and the Committee moved to continue with the original project for a mural on the rear wall of the Geraldton Regional Art Gallery.


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4. Public Art Update …[continued extract from Minutes - 6 February 2018] The 2018 Art Drive EOI will begin in mid-February.

Committee Recommendation: The Art Drive to continue for 2018 with this being the last consecutive year in a row with suggestion to run it bi-annually and review as required.

Executive Comment: The Committee’s support is noted, however the future of the Art Drive project beyond 2018 will need to be considered in the context of the overall City budget deliberations. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:

Community: The liveability of cities depends heavily on cultural resources and cultural infrastructure to assist with perceptions of wellbeing.

Public art plays an important role in everyday lives as it brings communities together in a shared contemporary culture offering social and educational opportunities.

Environment: Public art plays a role in enhancing and complementing environments, in part through enhancing buildings and open spaces. Economy: Artistic activation of the proposed Rock’s Laneway will assist in creating a vibrant City Centre, attracting tourists and businesses to the CBD.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: The City of Greater Geraldton Public Art Strategy, endorsed by Council on 23 February 2016 (CS233), provides a guide to public art initiatives in the City of Greater Geraldton. Review and approval of intended public art initiatives is sought from Geraldton Regional Art Committee. At a meeting held on 12 December 2017, the Committee approved the painting of a mural on the wall of the Art Gallery. COMMUNITY/COUNCILLOR CONSULTATION: The Coordinator Gallery and Cultural Development has consulted with the Director of Infrastructure Services who agrees immediate activation of the Rocks building would bring vibrancy to the CBD and demonstrate the City’s commitment to activating this space.


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The Coordinator Gallery and Cultural Development has consulted with the Manager of Community and Cultural Development and the Director of Development and Community Services whom both agree all three projects will value add to the CBD and it is more a matter of timing. LEGISLATIVE/POLICY IMPLICATIONS: One of the guiding principles of 1.7 Geraldton City Centre Vibrancy Policy is: Creating a structured long term approach and a strong foundation to reposition Geraldton’s City centre as a vibrant place that looks and feels good, is attractive and proactively managed, and one that offers a broad range of activities and uses that cater to all kinds of needs for the general community and visitors of the City of Greater Geraldton. FINANCIAL AND RESOURCE IMPLICATIONS: No additional resource allocation is required to list for budget consideration. $25,000 has already been allocated from the Public Art 2017-18 budget for one of the aforementioned projects. INTEGRATED PLANNING LINKS:

Title: Community 1.1 Our Heritage and the Arts

Strategy 1.1.3

Facilitating engagement in the arts in all its forms

Title: Economy 3.2 Lifestyle and Vibrancy

Strategy 3.2.3 Revitalising the CBD through economic, social and cultural vibrancy

REGIONAL OUTCOMES: There are no regional outcomes. RISK MANAGEMENT: There is a risk there could be criticism from the community if the Rocks building is left dormant and the City is not seen to be activating or utilising the space. There is a risk there could be criticism from the community members that sit on the Geraldton Regional Art Committee that their recommendation is not followed through. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: All three initiatives will add vibrancy, attract visitors and create a sense of place within the CBD. It is recommended that one on the aforementioned Public Art projects is undertaken this financial year and the other two projects are undertaken in the following financial year.

A further alternative would be to allocate the funding to the Beresford Foreshore project to increase its public art allocation.


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12 REPORTS OF CORPORATE & COMMERCIAL SERVICES

CCS309 MID YEAR BUDGET REVIEW 2017-18

AGENDA REFERENCE: D-18-010613 AUTHOR: P Radalj, Manager Finance and Treasury EXECUTIVE: B Davis, Director Corporate and Commercial

Services DATE OF REPORT: 5 February 2018 FILE REFERENCE: GO/6/0012-05 ATTACHMENTS: Yes (x1)

Mid-Year Review Statements

EXECUTIVE SUMMARY: For compliance purposes, the attached financial statements include the budget figures as per the budget adopted by Council 27 June 2017. The mid–year review figures (effectively presenting a proposed revised budget) incorporate all budget amendments (current budget) already authorised by Council post budget adoption, up to the period of the budget review. Councillors should note the amendments to the budget adopted by absolute majority of Council at its meeting of 26 September 2017 (CCS283). The following provides a summary of the significant movements from the current budget after completion of the Mid-Year Review. EXECUTIVE RECOMMENDATION: That Council by Absolute Majority by virtue of Part 6, Division 4, s6.8 of the Local Government Act 1995 RESOLVES to:

1. APPROVE the proposed budget amendments as detailed by nature and

type in the attachment (Mid-Year Review Statements) and AUTHORISE any unauthorised expenditure contained within the proposed amendments; and

2. APPROVE and AUTHORISE the following revised transfers to/from and between Cash Reserves as detailed in the attachment.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The proposed attached budget amendments have been identified under the following criteria:

a) Provide resources to complete and/or undertake high or newly identified priority projects and activities;

b) Account for deferred or cancelled budget items; c) Review allocations against current and projected figures and profiles;

and d) Review and correct any coding errors for income and expenditure

nature and type. Statement of Financial Activity (see attached financial statements):


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Note: Per Statement of Financial Activity attachment, the movement between nature & type, income and expenditure items, is represented by both the change in budget from the original and current budgets to the proposed mid-year revised budget.

For statutory purposes, the commentary below summarises the major movements between the original budget approved by Council 27 June 2017, and the proposed mid-year revised budget.

For terminology purposes a “positive movement” means any change that increases the City’s cash position and decreases are represented by “negative movement”.

Operating Income: Total operating income forecast for this financial year has decreased by $2,738,596 in relation to the original budget adopted by Council 27 June 2017. The more significant and material movements as per nature & type include:

Operating Grants & Subsidies: (net negative movement $3,546,688)

State Government has removed $64,000 of recurrent funding provided to Aquatic facilities.

Post budget adoption the State Government advised they would cutting the available Main Roads direct funding to local government’s which resulted in a reduction to CGG of $193,866.

Removal of $3,269,838 from the budget in recognising the reduction in the 2017-18 Financial Assistance Grants payments due to the advance payments received in 2016-17 for the 2017-18 allocation. Advice from the Department of Local Government is for Councils to adjust their 2017-18 budget to recognise the advance payments in 2016-17 and the likelihood that there will be no advance payments in 2017-18 for 2018-19 allocations. Note: The advance payment received in 2016-17 was not spent and was reflected in the balance carried forward into the 2017-18 financial year.

Contribution, Reimbursements & Donations: (net positive movement $326,994)

$228,000 increase approved by Council 26 September 2017 budget amendment item (CCS283). This amendment related to an accounting adjustment to recognise the acquisition (surrender) of 3 Point Moore properties ($180,000) and related to $48,000 of external contributions to Derna Parade Nature Park.

The MYR recognises additional contributions and reimbursements for the following:

Contribution from Megara (Developers – Old depot Site) of $27,273 towards public art.

Contribution of $15,000 towards Youth Vibrancy Officer. Vehicle rebate of $16,000. Big Sky Writers Festival $18,775.

Fees & Charges: (net positive movement $242,515) Increases

$387,500 increase to QPT revenue based on current and projected activity levels. Note: This increase to revenue is offset to a large degree


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by a relative increase to expenditure as detailed under operating expenditure.

$90,000 forecast revenue from Wind on Water festival activities. Decreases

Reduced revenue from Airport paid parking of $75,000 based on current activity levels.

Building and development fees reduced by $135,000 due to low development activity.

Decrease of $30,000 to Aquarena revenue based on lower swim school enrolments and general entry income.

Interest Earnings: (positive movement $119,552)

Forecast adjustment to interest earnt on fixed term investments and rates outstanding.

Other Income: (positive movement $119,032)

Increase to net profit from QPT activities of $50,000. See comments under Fees & Charges.

$50,000 increase to revenue received from Government Diesel Rebate based on current actuals.

Operating Expenditure: Total operating expenditure forecast for this financial year has been increased by $633,677. The significant and material movements include:

Employee Costs: (net positive movement $425,586)

$225,586 reduction in whole of organisation employment costs due to timing lags in filling vacant positions.

Remove $200,000 budget related to workers compensation prior year’s additional payments/provisions for outstanding claims above claim threshold. This adjustment is based on LGIS WorkCare latest performance based claims report and is a reflection of favourable “close-off” of a large proportion of protracted and outstanding claims.

Materials & Contractors: (net negative movement $623,490) Increases

$672,051 of carryover expenditure from 2016-17 and $117,550 new expenditure approved by Council at the meeting of 26 September 2017.

Additional budget of $168,490 for Wind on Water Festival. Note: Offset in 2017-18 by $90,000 additional revenue forecast from activities and confirmed grant of $80,000 to be paid in 2018-19.

Increase expenditure of $200,000 related to QPT Show Activity. See comments under Fees & Charges.

Decreases

$321,111 reduction (across whole of organisation) to operating expensed and projects costs.


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Remove budget of $92,000 allocated to vehicle licensing. State Government retracted decision to remove discounted registrations to Local Governments.

Utilities: (net positive movement $89,954)

Reduction based on YTD savings due to new supply agreements and tariff adjustments - also factors in commissioning of solar at three facilities at the end of February 2018.

Insurance: (net positive movement $103,600)

Reduction based on current actuals, which represent savings, achieved under new agreement with provider.

Other Expenditure: (negative movement $200,503)

Increase expenditure of $204,458 related to QPT Show Activity. Part of this increase relates to income from shows received in 2016-17 but expenditure occurred in 2017-18.

Capital Revenue (Includes Reserves): The budget allocation associated with this revenue stream has been decreased by $26,318,904 based on the following material movements:

Non-Operating Grants & Subsidies: (net negative movement $15,332,104)

$1,027,167 increase approved by Council 26 September 2017 budget amendment item (CCS283). This amendment related to confirmed funding prior budget adoption for SES New building & Derna Parade Nature Park.

Remove and defer $16,500,000 of funding for Airport Runway Project. Awaiting funding outcome ($10,000,000) from Commonwealth Government BBRF funding (Round 2). Note: State Government has agreed for the “rollover” of their approved funding for $6,500,000 into 2018-19.

Remove funding of $250,000 for Fire Station refurbishment (Menshed) – no identified funding available. Note: $250,000 offset under capital expenditure – project under review.

Adjust up by $1,191,303 the balance of grant funding from Royalties for Regions for the Beresford Foreshore Project. This adjustment is based on recent advice confirming the total funding the City will receive from RfR.

Reduce grant funding for the new SES Building from $830,000 to $100,000 as timing of construction works shifted to 2018-19. The reduced amount of $730,000 is to be re-budgeted and added to the funding to be received in 2018-19. Note – this project fully grant funded.

Proceeds from New Debentures: (negative movement $11,000,000)

Remove - $7,500,000 Airport Runway Project - deferred subject to funding confirmation.


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Remove - $1,900,000 Animal Management Facility – drawdown on loan deferred to 2018-19 as majority of works to occur in 2018-19.

Remove - $1,850,000 Beresford Foreshore Project – drawdown on loan deferred to 2018-19 as works will “roll-over” into the new financial year.

Add- $250,000 Council approved self-supporting loan to Geraldton Yacht Club.

Transfers from Reserves: (net positive movement $13,908,337)

Additional $7,782,312 of transfers from cash reserves related to carryover expenditure from 2016-17 approved by Council at the meeting of 26 September 2017.

Add $551,250 transfer from Asset Renewal Reserve to fund plant & equipment (see capital expenditure).

Add $1,805,000 transfer from Major Initiatives Reserve to fund acquisition of properties Marine Terrace & Old Depot Site.

Add a further $4,169,775 transfer from Unexpended Capital & Restricted Grant Reserve related to funds held for the Beresford Foreshore Project. This carryover adjustment would have normally been actioned in the September meeting of Council that dealt with carryovers. However, this adjustment was held over until the MYR to allow for certainty of budget in relation to Stage 2 tender and confirmation of Royalties for Regions funding.

Reduced transfer from Unexpended Capital & Restricted Grant Reserve by $400,000 for the Olive POS Development to align with final project costs for 2017-18. Note: Offset reported under Capital Expenditure.

Capital Expenditure (Include Reserves): The overall decrease to capital expenditure of $16,655,115 (excluding debt principal repayments), is impacted mainly by the following material movements:

Purchase Land: (net negative movement $3,021,753)

Add $385,000 for Land Developments (Cape Burney) & Acquisitions (POS Reserves) carryover expenditure from 2016-17 approved by Council at the meeting of 26 September 2018.

Add $2,421,753 for Council approved acquisitions of property at Marine Terrace and Old Depot Site. Note: Part funded ($1,805,000) by transfers from Reserves. It is proposed that unspent funds relating to the acquisition of the Marine Terrace property be applied to commence development works on the site.

Add $215,000 for transformer installation and handover works Technology Park.

Purchase Buildings: (net positive movement $917,924)

Additional $635,000 carryover expenditure from 2016-17 and $830,000 (representing 50% project cost new SES Building) new expenditure approved by Council at the meeting of 26 September 2017 (CCS283).

Add $270,000 to undertake reconfiguration and upgrade to the QPT Lighting System.

Remove $250,000 for Fire Station refurbishment.


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Reduce budget for Derna Park toilets by $90,914 based on actuals.

In line with the reduction to the grant funding for the new SES building, budget reduced from $830,000 to $100,000 as timing of construction works shifted to 2018-19.

Adjust budget from $1,900,000 to $300,000 for the Animal Management Facility as majority of construction works now timed to be completed in 2018-19.

Purchase Plant & Equipment: (net negative movement $602,364)

Add $570,000 of carryover expenditure from 2016-17 for fleet replacement supported by transfer from reserves.

Add $30,000 of new expenditure to replace Sign Making Machine, which has reached its useful life and is no longer functional.

Purchase Furniture & Equipment: (net negative movement $315,000)

Additional $315,000 carryover expenditure from 2016-17 approved by Council at the meeting of 26 September2017.

Roads: (net negative movement $152,583)

Additional $43,300 carryover expenditure from 2016-17 approved by Council at the meeting of 26 September 2017.

Add $127,486 to Hodgson Crossing Culvert Replacement as approved by Council at the meeting 17 October 2017 (IS158).

Parks: (net negative movement $3,418,885)

Additional $634,903 carryover expenditure from 2016-17 and $197,167 of new expenditure approved by Council at the meeting of 26 September 2017.

Beresford Foreshore Project adjust budget by $3,479,413 (allows for deferral to 2018-19 of expenditure linked to the City’s contribution via $1,850,000 loan drawdown). Budget will now synergise to the expected funding from all contributors and aligned to the final overall project budget of $19,268,015.

Reduce Olive St POS Development by $400,000.

Airports: (positive movement $23,756,600)

Defer Runway Project to 2018-19. Other Infrastructure: (net negative movement $258,824)

$194,100 of carryover expenditure from 2016-17 approved by Council at the meeting of 26 September 2017.

Add $147,700 Augustus St Pathway. A carryover project from 2016-17 not captured in the budget amendments presented to Council 26 September 2017.

Add $18,500 to reseal depot carpark.

Add $20,000 for Triton Place Stormwater Outfall to undertake diversion works.

Bayview St drainage reduced by $125,000. Design to be undertaken in 2017-18 and construction to renew pits and pipes 2018-19.


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Self-Supporting Loans Paid Out: (negative movement $250,000)

Self-supporting loan paid out to GYC Transfers to Reserves: (net negative movement $4,780,510)

Additional $4,780,510 of transfers to new cash reserves established at 1July 2017 as part of the adopted budget. These transfers represented internal movement of funds held in existing cash reserves and was approved by Council at the meeting of 26 September 2017.

COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:

Community: There are no community impacts.

Environment: There are no environmental impacts.

Economy: There are no economic impacts.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: A mid-year budget review is a mandatory regulatory requirement. COMMUNITY/COUNCILLOR CONSULTATION: Councillor’s presented with an overview of the Mid-Year Review movements and impacts at Concept Forum 6 February 2018. LEGISLATIVE/POLICY IMPLICATIONS: Section 6.8 of the Local Government Act 1995 requires any expenditure not included in the annual budget to be authorised by Absolute Majority. Local Government (Financial Management Regulations) 1996 regulation 33A requires that Council between 1 January and 31 March in each financial year, carry out a review of its annual budget for that year. FINANCIAL AND RESOURCE IMPLICATIONS: As per Statement of Comprehensive Income, there has been a significant increase ($1,213,389 to $4,585,662) in the underlying operating deficit from ordinary activities that was forecast in the original budget against what is now forecast in the proposed revised budget. Allowing for and discounting a downward adjustment to FAGS funding of $3,269,838 and upward adjustment to depreciation of $369,776 the net deficit result following the review would have been $946,048. This represents a reduction in relative terms in the deficit from original to proposed revised budget of $267,341. A large proportion of increases to operating expenditure was due to the carryover of projects from 2016-17 that were recognised in the budget amendments presented to Council in September. These carryovers are supported by cash funds set aside at the


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end of last financial year and are not being funded from new cash allocations in this financial year.

The City’s end of year unrestricted cash position (see Cash Flow Statement) is expected to improve from the original budget forecast of $9,243,151 to a revised forecast of $10,978,449. While there has been a downgrade in revenue related to the FAGS adjustment for the advance payment, there has been a significant movement from debtors and receivables to cash of around $5.7m that was 2016-17 grant related funding but the actual cash payment was not received until this financial year. This net movement results in an improved forecast cash position at year-end. INTEGRATED PLANNING LINKS:

Title: Governance 4.4 Financial Sustainability and Performance

Strategy 4.4.1 Preparing and implementing short to long term financial plans

REGIONAL OUTCOMES: There are no regional outcomes. RISK MANAGEMENT: Associated risk would be a failure to comply with relevant Financial Management Regulations requiring local governments to review their annual budget. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: Alternative options for adjustments to budget forecasts were considered by Directors and Managers, within every function area. Proposed increase adjustments to particular expenditures were offset to the extent practicable by reducing expenditure allocations within the same function area of the budget.


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CCS310 COUNCIL POLICY CP 2.4 TRAVELLERS SUPPORT POLICY

AGENDA REFERENCE: D-18-010892 AUTHOR: B Davis, Director Corporate and Commercial

Services EXECUTIVE: B Davis, Director Corporate and Commercial

Services DATE OF REPORT: 8 February 2018 FILE REFERENCE: GO/19/0008 ATTACHMENTS: Yes (x1)

Council Policy CP 2.4 Travellers Support Policy

EXECUTIVE SUMMARY: The purpose of this report is to seek Council endorsement and adoption of proposed Council Policy CP 2.4 Travellers Support Policy (version 1). EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to:

1. ADOPT Council Policy CP 2.4 Travellers Support Policy (version 1).

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The proposed Council Policy CP 2.4 Travellers Support Policy is a new policy which has been framed to guide development and review of subordinate strategies, for example the Recreational Vehicle (RV) strategy. The City’s Making Geraldton Recreational Vehicle (RV) Friendly Strategy was originally adopted by Council on 8 March 2015 (SC210) with a recommendation that it be reviewed in 12 months from implementation to assess the impact of the implementation. That strategy involved investment in a dump point and provision of free-use overnight parking bays within the CBD. It was developed with the particular goal of attracting travellers using ‘recreation vehicles’ into the City, who might otherwise have bypassed Geraldton without stopping or staying over, aiming to boost local economic activity. A review of that strategy was undertaken and a report was put to Council. At the ordinary meeting of Council on 17 October 2017, Item CCS289 – Review of Recreational Vehicle Friendly Strategy was debated, but the matter was not resolved. The Making Geraldton Recreational Vehicle (RV) Friendly Strategy, as originally adopted, thus remains in place. Officers have subsequently framed the proposed Travellers Support policy, for Council consideration. One of the key sticking points in both framing and subsequently reviewing the RV Friendly strategy was defining what is, and what is not, a ‘recreation


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vehicle’. The definition adopted in the strategy was framed for the explicit purpose of achieving RV-Friendly status with the body representing a segment of the traveller vehicle market. However, it quickly became apparent that a wide range of vehicles may be referred to as ‘recreation vehicles’, beyond the types that Council may have envisaged as appropriate to utilise the free overnight CBD parking bays. The reality is that there are multiple bodies at national and state level representing both manufacturers and users of vehicles, in different segments of the travelling vehicle market. There is no commonly adopted definition of ‘recreation vehicle’. Stakeholder opinion within the City district has been influenced by the patterns of actual usage of the free overnight parking facilities in the CBD, and the behaviours of different users, since the RV-Friendly strategy was adopted. Councillors are familiar with the diversity of views, from submissions received as part of the review of the RV Friendly strategy. Notably, the RV-Friendly strategy was framed prior to completion of the City’s Growth Plan process and adoption by Council of the Growing Greater Geraldton Plan, and prior to completion of the City’s new Tourism Destination Management Plan. These pivotal strategic plans provide a different backdrop for framing of policies and strategies by Council. The proposed Travellers Support Policy endeavours to establish policy principles that will guide framing of future strategies (and review of existing strategies) associated with growing local economic activity by attracting business from Travellers, particularly those utilising road transport. In that context, and in the obvious absence of an economy-wide accepted single definition, the problem of defining a recreation vehicle is addressed from the City perspective, having regard to the facilities and amenities the City (and others, including caravan parks) may provide for use by different categories of RV. The proposed policy sets out the range of different types of traveller vehicles, and indicates in broad terms how the City intends to address their needs. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:


Environment: There are no environmental impact.

Economy: Geraldton is a significant transport and services hub. Its location on the North West Coastal Highway sees substantial road transport traffic utilising Geraldton as a transit point. A proportion of the traffic does not stop at Geraldton at all, or only utilises Geraldton as a fuel stop, bypassing the commercial retail, food, accommodation and hospitality services available within the City Centre, or in the suburban hubs. The proposed policy endeavours to address the wide range of traveller and vehicles types, and identifies how the City and others - including for example caravan park proprietors – can support traveller needs, with services and amenities attracting traveller to stop, spend, and potentially stay


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over. The policy will guide review of the RV-Friendly strategy, and will guide wider strategies aimed to support travellers.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: Council make determination on Council polices as required by the provisions of section 2.7 of the Local Government Act 1995 from time to time and most recently endorsed the review of Council Policy CP 1.1 Towards Sustainable Decisions (IS163) on 23 January 2018. COMMUNITY/COUNCILLOR CONSULTATION: The Executive Management Team consulted with Council at the Concept Forum on 6 February 2018. LEGISLATIVE/POLICY IMPLICATIONS: Pursuant to section 2.7 of the Local Government Act 1995 the role of Council includes determination of Council Policies:

2.7. Role of council (1) The council — (a) governs the local government’s affairs; and (b) is responsible for the performance of the local government’s

functions. (2) Without limiting subsection (1), the council is to — (a) oversee the allocation of the local government’s finances and

resources; and (b) determine the local government’s policies.

FINANCIAL AND RESOURCE IMPLICATIONS: There are no financial or resource implications. INTEGRATED PLANNING LINKS:

Title: Economy 3.2 Lifestyle and Vibrancy

Strategy 3.2.3 Revitalising the CBD through economic, social and cultural vibrancy

Title: Governance 4.5 Good Governance & Leadership

Strategy 4.5.2 Ensuring finance and governance policies, procedures and activities align with legislative requirements and best practice

REGIONAL OUTCOMES: There are no regional outcomes. RISK MANAGEMENT: Ensuring that the Council Policy Register is current and comprehensive supports the role of Council in the good government of the Local Government of the City of Greater Geraldton.


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ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: Alternative approaches were considered by City Officers, but they inevitably involved adoption of particular stakeholder-biased definitions that tend to favour particular vehicle types over others. Instead, the draft policy focuses on traveller categories, and defines services that the City will provide for different travellers, from the City perspective. Officers were influenced in this process by the debate in October on RV Friendly status, and by subsequent discussions.


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CCS311 WRITE OFF RATES – 21 BONAMIA ROAD, UTAKARRA

AGENDA REFERENCE: D-18-010871 AUTHOR: S Russell, Rates Coordinator EXECUTIVE: B Davis, Director Corporate and Commercial

Services DATE OF REPORT: 8 February 2018 FILE REFERENCE: A18720 ATTACHMENTS: Yes (x1)

Authorisation to Take Possession of Lot 231 (21) Bonamia Rd, Utakarra - Confidential Attachment

EXECUTIVE SUMMARY: This report seeks Council approval to write off the total outstanding rates and charges of $43,421.45 on Rates assessment number A18720 being Lot 231 (21) Bonamia Road, Utakarra. This property has been transferred to the City after taking possession for non-payment of rates, which now makes it exempt. EXECUTIVE RECOMMENDATION: That Council by Absolute Majority pursuant to Section 6.12(1)(c) of the Local Government Act 1995 RESOLVES to:

1. APPROVE the write off for the balance of the rates and charges outstanding being $43,421.45 on Lot 231 (21) Bonamia Road, Utakarra.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The City took possession of Lot 231 (21) Bonamia Road, Utakarra under section 6.64 of the Local Government Act 1995 due to unpaid rates and charges that were unpaid for at least 3 years on 8 February 2016. A public auction offering the property for sale was held on 14 September 2016 with no bids received. The property was listed for sale for a period of 12 months from the date of the auction with no offers received and no interested buyers. Due to not being able to secure a sale of the property within the 12 month period the property was then transferred to the City on 24 November 2017. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:


Environment:

There are no environmental impacts. Economy: There are no economic impacts.


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Governance: There are no governance impacts. RELEVANT PRECEDENTS: There are no relevant precedents. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: Section 6.12(1)(c) of the Local Government Act 1995.

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.

* Absolute majority required. FINANCIAL AND RESOURCE IMPLICATIONS: The value of the write off is $43,421.45 being rates and charges levied for the period 1 July 2001 to 24 November 2017. Recovery of these funds can be expected in the future when the sale of land is realised. INTEGRATED PLANNING LINKS:

Title: Governance 4.5 Good Governance & Leadership

Strategy 4.5.2 Ensuring finance and governance policies, procedures and activities align with legislative requirement sand best practice

REGIONAL OUTCOMES: There are no impacts to regional outcomes. RISK MANAGEMENT: There are no specific risks related to this write off. The City can now make determination when will be the most appropriate time according to market conditions to list the property for sale in recovering this loss. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: By taking possession of the property, the City has no alternative options to consider for recovery of rates unpaid from the previous owner.


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CCS312 POSSESSION OF LAND FOR UNPAID RATES & CHARGES IN EXCESS OF 3 YEARS

AGENDA REFERENCE: D-18-010846 AUTHOR: S Russell, Rates Coordinator EXECUTIVE: B Davis, Director Corporate and

Commercial Services DATE OF REPORT: 7 February 2018 FILE REFERENCE: RV/4/0002-04 ATTACHMENTS: No

EXECUTIVE SUMMARY: This report seeks Council approval to take possession of Lot 267 (14) Main Road, Mullewa, which has in excess of three (3) years rates and charges outstanding. The recommendation is to demolish the dilapidated building and apply to have the land re-vested to the Crown. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 6.64 of the Local Government Act RESOLVES to:

1. APPROVE the taking of possession of the property Lot 267 (14) Main Road, Mullewa for unpaid rates and charges in excess of three (3) years, pursuant to section 6.64 of the Local Government Act 1995;

2. APPROVE the taking of possession of the land without the initiation of a process for recovery for money due on the land, as there is reasonable belief that the cost of further proceedings under section 6.56 of the Local Government Act 1995 will equal or exceed the value of the land under section 6.68(2);

3. APPROVE to write-off rates and charges (including penalty interest) for Lot 267 (14) Main Road, Mullewa under section 6.12 (1) (C) of the Local Government Act 1995; and

4. MAKE APPLICATION to the Minister, upon taking possession of the land and demolition of the building to have the land re-vested in the crown, pursuant to section 6.74 of the Local Government Act 1995.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: Legal action has been ongoing since 2013 in an attempt to recover the outstanding rates and charges, which date back to 2011. A General Procedure Claim was lodged, at the Magistrates Court and served on the owner on 4 August 2013. This action failed to recover the debt and the matter proceeded to judgement and Property Seizure & Sale Order on goods and then land. The Bailiff was instructed to proceed to sale of the land, however a relative of the owner who was currently living at the property commenced fortnightly payments which resulted in a cancellation of the Bailiff auction. On 28 April 2016 the City was advised that this property was now Mortgagee in possession, however after inspection of the property this was withdrawn. On


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23 November 2016 we were advised by the Mortgagee they no longer have possession and they had no further interest in the property. The City Health Department issued an unfit for habitation notice in October 2017 giving the property owner until 14 February 2018 to complete the actions on the issued notice. To date no action has been taken. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES: Community: There are no community impacts. Environment: There are no environmental impacts. Economy: There are no economic impacts. Governance: There are no governance impacts. RELEVANT PRECEDENTS: Council Item CCS098 of 24 February 2015 resolved to make application to the Minister to have six properties based in Pindar and Mullewa re-vested to the Crown. This application was subsequently successful. Council Item CCS180 of 24 May 2016 resolved to make application to the Minister to have two properties based in Pindar re-vested to the Crown. This application was subsequently successful. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: s6.64 of the Local Government Act 1995 states:

(1) If any rates or service charges which are due to a local government in respect of any rateable land have been unpaid for at least 3 years the local government may, in accordance with the appropriate provisions of this Subdivision take possession of the land and hold the land as against a person having an estate or interest in the land and —

(a) from time to time lease the land; or

(b) sell the land; or

(c) cause the land to be transferred to the Crown; or

(d) cause the land to be transferred to itself.

(2) On taking possession of any land under this section, the local government is to give to the owner of the land such notification as is


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prescribed and then to affix on a conspicuous part of the land a notice, in the form or substantially in the form prescribed.

s6.68 of the Local Government Act 1995 states:

(2) A local government is not required to attempt under section 6.56 to recover money due to it before exercising the power of sale where the local government —

(a) has a reasonable belief that the cost of the proceedings under that section will equal or exceed the value of the land; or

(b) having made reasonable efforts to locate the owner of the property is unable to do so.

s6.74 of the Local Government Act 1995 states:

(1) If land is —

(a) rateable land; and

(b) vacant land; and

(c) land in respect of which any rates or service charges have been unpaid for a period of at least 3 years,

the local government in whose district the land is situated may apply in the form and manner prescribed to the Minister to have the land revested in the Crown in right of the State.

(2) The Minister is to consider the application and the circumstances surrounding the application and may grant or refuse the application.

(3) If the application is granted the Minister is to execute a transfer or conveyance of the land to the Crown and is to deliver the transfer or conveyance to the Registrar of Titles or the Registrar of Deeds and Transfers, as the case requires, for registration.

(4) Upon the delivery of the transfer or conveyance Schedule 6.3 clause 8 has effect in relation to the exercise of the power referred to in subsection (1).

FINANCIAL AND RESOURCE IMPLICATIONS: The outstanding rates and charges totalling $27,142.94 plus unapplied penalty interest would be written off. This property has an annual charge of the current minimum rate of $1,010.00. INTEGRATED PLANNING LINKS:

Title: Governance Good Governance & Leadership

Strategy 4.5.2

Ensuring finance and governance policies, procedures and activities align with legislative requirements and best practice.


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REGIONAL OUTCOMES: There are no impacts to regional outcomes. RISK MANAGEMENT: The Minister may refuse the Cities application to have these vacant land parcels revested in the Crown. If the application is refused the City would then need to transfer the land to itself and to attempt to sell the land parcels by way of a public auction. ALTERNATIVE OPTIONS CONSIDERED: The following options were considered by City Officers:

Alternative Option 1. Upon taking possession of the land sell the land, pursuant to section 6.64(1)(c) of the Local Government Act 1995. This option was not recommended due to the cost involved in going to Auction and this action, has been previously attempted by the Bailiff in the Mullewa Townsite with no success.

Alternative Option 2. Upon taking possession of the land cause the land to be transferred to itself, pursuant to section 6.64(1)(d) of the Local Government Act 1995. This option was not recommended due to the cost to maintain vacant land taking into account the current economic climate and the surplus amount of freehold vacant land owned by the City at Mullewa.


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CCS313 STATEMENT OF FINANCIAL ACTIVITY TO 31 JANUARY 2018

AGENDA REFERENCE: D-18-010771 AUTHOR: R Doughty, Senior Treasury Officer EXECUTIVE: B Davis, Director Corporate and Commercial

Services DATE OF REPORT: 7 February 2018 FILE REFERENCE: GO/6/0012-05 ATTACHMENTS: Yes (x1)

Monthly Management Report for period to 31 January 2018

EXECUTIVE SUMMARY: The attached financial reports provide a comprehensive report on the City’s finances to 31 January 2018. The statements in this report include no matters of variance considered to be of concern. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Regulation 34 of the Local Government (Financial Management) Regulations 1996 RESOLVES to:

1. RECEIVE the monthly financial statements of activity dated 31 January 2018, as attached.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The financial position at the end of January is detailed in the attached report and summarised as follows, relative to year-to-date budget expectations: Operating Income $ 6,552 0.01% Under YTD Budget Operating Expenditure $ 971,447 2.00% Under YTD Budget Net Operating $ 964,895 5.70% Positive variance Capital Expenditure $ 214,093 0.80% Over YTD Budget Capital Revenue $ 2,969 0.20% Over YTD Budget Cash at Bank – Municipal $25,078,643 Cash at Bank – Reserve $18,277,690 Total Funds Invested $43,354,125 Net Rates Collected 84.66% Net Rates Collected in January 2017 85.96%

The attached report provides explanatory notes for items greater than 10% or $50,000. This commentary provides Council with an overall understanding of how the finances are progressing in relation to the revised budget. The financial position represented in the January financials shows a variance of $964,895 in the net operating result (this takes into account commitments). COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:


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Community:

There are no community impacts.

Environment: There are no environment impacts. Economy: There are no economic impacts.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: Council is provided with financial reports each month. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996 require that as a minimum Council is to receive a Statement of Financial Activity. FINANCIAL AND RESOURCE IMPLICATIONS: Any issues in relation to expenditure and revenue allocations or variance trends are identified and addressed each month. INTEGRATED PLANNING LINKS:

Title: Governance 4.4 Financial Sustainability and Performance

Strategy 4.4.1 Preparing and implementing short to long term financial plans

Strategy 4.4.3 Delivering and ensuring business systems and services support cost effective Council operations and service delivery.

4.5 Good Governance and Leadership

Strategy 4.5.2 Ensuring finance and governance policies, procedures and activities align with legislative requirements and best practice.

REGIONAL OUTCOMES: There are no impacts to regional outcomes. RISK MANAGEMENT: There are no risks to be considered. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: There are no alternative options to consider.


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13 REPORTS OF INFRASTRUCTURE SERVICES

IS168 POINT MOORE BEACH REVISED VEHICLE ACCESS ARRANGEMENTS

AGENDA REFERENCE: D-18-010390 AUTHOR: M Dufour, A/Manager Engineering Services EXECUTIVE: C Lee, Director Infrastructure Services DATE OF REPORT: 7 February 2018 FILE REFERENCE: PM/8/0027 ATTACHMENTS: Yes (x3)

A. Location Map B. Site Context Report C. List of Signatures

EXECUTIVE SUMMARY: A submission from multiple residents was received by the City on 18 January 2018 requesting the closure to vehicles of a section of beach at Point Moore to prevent degeneration to nearby sand dunes and vegetation. The 150m of beach is centrally located on the north side of Point Moore between Pages beach and the area known as Explosives. The purpose of this report is to present the request to Council and seek direction. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 5.20 of the Local Government Act 1995 RESOLVES to:

1. CLOSE to vehicles a 150m section of beach at Point Moore (refer Figure 1 Attachment C); a. ERECT signage to restrict vehicle access using operational funds; b. MAKE repairs to fencing in the area to avoid further damage to the

low crest dunes using operational funds; and 2. UNDERTAKE a strategic review of vehicle access to beaches in 2018-

19 financial year. PROPONENT: The proponent is Felicity Baker as the promoter of the signature list. BACKGROUND: Vehicle access to the northern and western beaches at Point Moore is currently allowed. These beaches support a wide range of recreational activities. The community use vehicles to access the beach to pursue activities such as fishing, wind-surfing, kite-surfing, scuba diving, snorkelling, and dog exercise at Point Moore. On 18 January 2018 a list of signatures was received requesting the closure to vehicles of a 150m section of beach centrally located on the north side of Point Moore between Pages beach and Explosives (refer Attachment A). The reason provided for the request is to prevent further degeneration to nearby sand dunes and vegetation. Many of the signatories reside at Point Moore (refer Attachment A).


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The submission aligns with recommendation for restricting vehicle access to beaches contained in the Point Moore to Tarcoola Beach Foreshore Master Plan (2010 – refer Figure 8 Attachment C). However, the 2010 plan advocates for extensive closure to vehicles on beaches at Point Moore. This would impact on community recreational activities currently pursued at Point Moore. The low-crest dunes around Point Moore act as a natural barrier to storm surge and inundation of the low-lying Point Moore settlement. The section of beach where closure to vehicles has been requested is very narrow. To avoid the water, vehicles have been impinging the dunes, causing erosion, and damaging fences. Seaweed washed up that normally provides temporary protection of the beach from erosion through wave action has been flattened by vehicles. The resulting beach scour is significant for such a low-lying area (refer Figures 6 and 7 Attachment B). Evidence that vehicles can encounter difficulties at this location is presented in Figure 5 Attachment B. This shows a submerged utility vehicle in February 2017. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:

Community:

The impact of this proposal would be to restrict vehicle access to a small section of beach to the north of Point Moore. However, it is not anticipated that it would restrict the pursuit of recreational activities currently undertaken at Point Moore.

Environment: Preservation of the dunes was identified as a high priority by the community in the Coastal Hazard Risk Management and Adaptation planning community values workshops. Implementation of this proposal would allow the beach and dune system to recover at this location which would enable ongoing ecosystem services to be provided for Point Moore, in terms of flora and fauna habitat. In line with community values, the proposal will help maintain a natural barrier to storm surge and inundation.

Economy: There are no economic impacts.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: The City already provides signage at the boundaries of vehicle accesses on beaches. Examples include Separation Point and the south western point of Point Moore (Figure 9, Attachment B). COMMUNITY/COUNCILLOR CONSULTATION: Approximately 94 people signed the document.


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LEGISLATIVE/POLICY IMPLICATIONS: The City’s Governance team reviewed the list of signatures and advised that the list of signatures does not comply with the City’s petition requirements as per Meeting Procedure Local Law 2011 section 5.10 – Petitions, states that: A petition is to-:

(a) be addressed to the Mayor or CEO; (b) be made by at least 50 electors of the district; (c) state the request on each page of the petition; (d) contain the name, address and signature of each elector making the request, and the date each elector signed; (e) contain summary of the reasons for the request; and

(f) state the name of the person to whom, and an address at which, notice to the petitioners can be given.

The list of signatures received was not in compliance because it did not meet criteria (a), (d) or (f). Instead of requesting the promoter to ask residents to re-sign a compliant document, the executive determined to present the document to the Council as a list of signatures FINANCIAL AND RESOURCE IMPLICATIONS: To close the section of beach to vehicles will require the installation of four signs and the repair to approximately 300m of fencing. As a preliminary estimate, each sign would cost approximately $500 to install. Repairs to fencing is estimated at $1,500 to $2,000. INTEGRATED PLANNING LINKS:

Title: Environment 2.1 Revegetation-Rehabilitation-Preservation.

Strategy 2.1.2 Sustainably maintaining public open spaces and recreation areas.

Title: Environment 2.1 Revegetation-Rehabilitation-Preservation.

Strategy 2.1.3 Ensuring natural areas and habitats are cared for and enhanced for the enjoyment of current and future generations.

REGIONAL OUTCOMES: There are no regional outcomes. RISK MANAGEMENT: The closure to vehicles of the 150m section of beach will mitigate the risk to:

The natural dune system and ecosystem from erosion. Natural recovery of the beach can be managed through the closure of the beach to vehicles;

Vehicles becoming bogged and inundated. The risk will be avoided by the closure of the beach to vehicles.

Managing access to sections of beach that can still accommodate vehicles the community can still continue recreational activities.


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ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: City Officers considered the following options:

1. Not progress with submission request: This option is not recommended. Continued degradation of this section of beach will continue to occur. It is likely that there will be community dissatisfaction at lack of action to protect the low-lying Point Moore settlement.

2. Close off entire northern beach to vehicles. This option is not recommended. The northern beach at Point Moore is a popular recreation area for fishing, kite surfing, dog exercise, etc. The waters off this beach are a gazetted water ski area. Closing off the entire northern beach areas will lead to flouting of the signs and continued degradation of the section of beach at risk.


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IS169 CSRFF SMALL GRANT – WONTHELLA BOWLING CLUB INC.

AGENDA REFERENCE: D-18-010393 AUTHOR: D Emery, Manager Sport and Leisure EXECUTIVE: C Lee, Director Infrastructure Services DATE OF REPORT: 7 February 2018 FILE REFERENCE: GO/6/0012-05 ATTACHMENTS: Yes (x4)

A. CSRFF Small Grant Application Form – Wonthella Bowling Club Inc.

B. CSRFF Small Grant Application Evaluation

C. Wonthella Bowling Club Inc. Supporting Documents

D. CONFIDENTIAL Attachment – Wonthella Bowling Club Inc. Supporting Financial Documents

EXECUTIVE SUMMARY: The purpose of this report is to seek a Council resolution for a Community Sporting and Recreation Facilities Fund (CSRFF) Small Grant application in FY2018-19. The City of Greater Geraldton received one application within this stream from the Wonthella Bowling Club Inc. towards funding the replacement of one existing turf green with a synthetic bowling green. EXECUTIVE RECOMMENDATION: That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. SUPPORT the Wonthella Bowling Club Inc. CSRFF Small Grant application for the maximum allocation available of $50,000 excluding GST; and

2. ADVISE the Wonthella Bowling Club Inc. that any shortfall in funding for the project is the Club’s responsibility to fund.

PROPONENT: The proponent is the Wonthella Bowling Club Inc. BACKGROUND: The State Government, through the CSRFF program, offers funding to assist sporting groups with improvements to their facilities. The program is administered through the Department of Local Government, Sport and Cultural industries (DGLSC) with organisations/clubs required to discuss their projects in depth with the local DGLSC representative before submitting applications. CSRFF grants are offered based on one-third funding contribution from the applicant sporting body, one-third CSRFF and one-third local government. CSRFF small grants of $2,500–$66,666 are allocated to non-complex projects requiring only a basic level of planning. The total project cost for small grants


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must not exceed $200,000. Grants given in this category must be claimed in the financial year following the date of approval. The CSRFF small grants are opened twice yearly in February and July, and close on the last working day in March and August of each year. City officers assess each application in relation to Council Policy Manual section 1.8 ‘Minor Sporting Facilities and Self Supporting Loans’, that provides a maximum contribution limited to the lesser of $50,000 or 1/3 of the total project cost. Application Summary- Wonthella Bowling Club Inc. The Wonthella Bowling Club application proposes the replacement of one the existing turf greens (rink B) with a synthetic green. The design of the Wonthella Bowling Club green will comply with the standard guidelines provided by Bowls Australia 2011. This will include:

Removal of existing turf and base soil,

Laser grade sub base levelling,

Blue metal cement stabilised free draining base,

Limestone ditch with galvanised steel plinth walls,

Engineered sub soil drainage and.

Installation of synthetic grass turf. The total project expenditure quoted is $199,559 excluding GST with the Wonthella Bowling Club requesting a one third (1/3) contribution of $66,520 excluding GST from the City of Greater Geraldton. The Club have established a subcommittee who propose to oversee and project manage the installation of the synthetic green if funding is received. The installation of a synthetic surface will assist increasing participation through heightened accessibility when weather would otherwise prevent play, and by other clubs utilising the synthetic surface to play their sport. The Wonthella Bowling Club Inc. application also requests the City to waive disposal fees related to the removal of existing box guttering, which is made of asbestos. City officers have consulted with the City’s Environmental Health and Waste Team and identified that the removal of asbestos greater than 10m2 as per the Health (Asbestos) Regulations 1992, requires a licensed asbestos removalist, with any asbestos disposal fees incorporated within the Company’s fee structure to ensure compliance. The cost of asbestos disposal at the City landfill is $13.00 per sheet or $146 per tonne. The Wonthella Bowling Club request for the disposal of (100) 3m x 0.15m sheets of asbestos will likely come under the per tonne rate which is $146.00, but will need to be weighed.


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Council adopts the City’s fees and charges each year; it is recommended that a licensed asbestos contractor perform the removal, and incorporate the fee within the scope of works. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:

Community: The installation of synthetic greens will provide a high quality surface allowing the club to be eligible for State and National competitions which could have a positive effect on sports based tourism revenue opportunities. There are no adverse social impacts with the recommendation as the Wonthella Bowling Club consists of a strong volunteer community, the majority of which are either senior citizens or retired community members. The Club will continue to self-support itself and operate with or without the project going ahead. Records indicate the club is in a sound financial position.

Environment: The proposed synthetic playing surface can be utilised year round and reduces turf maintenance and irrigation costs assisting in the club becoming more environmentally sustainable. Economy: There are no economic impacts.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: At the Ordinary Meeting of Council held on the 26 September 2017 (IS154) Council resolved to not support the Wonthella Bowling Club Inc. CSRFF Annual Grant application for $144,602 excluding GST; and recommended the Wonthella Bowling Club Inc., submit a grant funding application under the CSRFF Small Grant Scheme. The City has undertaken a similar project through the Capital Works Program funding the synthetic turf installation at the Mullewa Sports Club in 2010-11. COMMUNITY/COUNCILLOR CONSULTATION: The Wonthella Bowling Club Inc. have met with officers from the City on multiple occasions and met with DLGSC to discuss their proposed application as required. The proposal has the support and backing of Bowls WA with a letter of support from the Bowls WA Chief Executive Officer commending the club for its application and acknowledging the benefits and savings attributed to the upgrade. To assess the user’s needs, the Wonthella Bowling Club Inc. conducted a survey of its members (Refer Attachment C)

137 members completed survey (44%) of members


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125 members voted in favour (91%)

12 members voted not in favour (9%). Officers conducted an evaluation of the application with the Mid-West Sports Federation (MWSF). The evaluation is based on how the project would benefit its users and community, how well utilised the green would be, the details provided within the application and whether the project aligns with the City’s community strategy and policy’s such as sporting futures and the sporting facilities support review. For the application evaluation, refer to Attachment B. The MWSF also provided the following comment:

Sue Patman – Mid-West Sports Federation – Evaluation Comments “The application clearly demonstrated the Club’s need for a more sustainable playing surface that provides opportunity for increased usage and reduced maintenance costs. The Wonthella Bowling Club currently attracts a considerable amount of annual visitors to the City through its delivery of quality events. Through the proposed upgrade, the opportunity to offer major events will definitely have a positive impact on the City’s sports tourism industry. I commend the Club on considering a clearly defined, staged approach to this Project.”

LEGISLATIVE/POLICY IMPLICATIONS: The City allocate up to $100,000 per year for contributions towards CSRFF Small Grant Applications. If the Wonthella Bowling Club Inc. application is successful, the City contribution would be provided from this funding. Council Policy Manual section 1.8 ‘Minor Sporting facilities and Self Supporting Loans’ identifies the guidelines to assess each application and provides a maximum contribution, limited to the lesser of $50,000 or one third (1/3) of the total project cost. FINANCIAL AND RESOURCE IMPLICATIONS: The amount of $50,000 excluding GST allocation will be required within the 2018-19 budget. Currently the Council has not allocated any funding towards CSRFF applications in 2018-19, so up to $100,000 is available for Council to consider for funding. The Wonthella Bowling Club Inc. established a reserve fund in FY16-17 for the purposes of future synthetic green maintenance.


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The City’s Finance team have reviewed the application and find that the Wonthella Bowling Club Inc. have the financial capacity to fund their portion of the project. The Club’s current balance sheet, profit and loss statements and maturing investments indicate the club has in excess of $250,000 within its finance portfolio.


Title: Community 1.2 Recreation & Sport

Strategy 1.2.1 Supporting the strong sporting culture that has shaped Greater Geraldton’s identity and lifestyle.

Title: Economy 3.2 Lifestyle & Vibrancy

Strategy 3.2.1 Continuing to promote the City as the destination of choice for regional events.

REGIONAL OUTCOMES: As the regional capital for the Mid-West, many of the City’s facilities play a role in regional amenity. Strong local facilities allow country residents to participate in sporting events and activities without having to travel outside the region. RISK MANAGEMENT: The installation of synthetic turf does reduce the day-to-day maintenance costs for the club however, there are maintenance requirements and a need to replace the synthetic surface at the end of its life. Synthetic turf has a useful life expectancy of 15-years. The club has provided financial records that indicate adequate funds are being set aside each year for this purpose within the synthetic greens maintenance and replacement plan account. The City also recognises that the figures provided are budget figures and may vary in the construction phase. To mitigate the financial risk to the City, should this application be supported, officers recommend capping the City contribution with any additional costs being the responsibility of the applicant. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: NOT APPROVE to fund the application at this time and seek funding in future CSRFF application rounds. APPROVE to fund the application outside the council policy maximum allocation to the value of $66,520 excluding GST (one third) total contribution.

APPROVE to include funding the asbestos disposal fees requested by the Club.


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14 REPORTS OF OFFICE OF THE CEO

CEO050 ENDORSEMENT OF NOMINATIONS TO MID WEST DEVELOPMENT COMMISSION BOARD - 2018

AGENDA REFERENCE: D-18-005555 AUTHOR: R McKim, Chief Executive Officer EXECUTIVE: R McKim, Chief Executive Officer DATE OF REPORT: 22 January 2018 FILE REFERENCE: GO/6/0012-05 ATTACHMENTS: Yes (x2)

A. MWDC Board Membership Call for Nominations – Local Government Letter

B. Board Nomination Local Government Vacancy - Information

EXECUTIVE SUMMARY: The purpose of this report is to seek Council’s endorsement of the Elected Member nominations to the Mid West Development Commission Board. EXECUTIVE RECOMMENDATION: That Council by Simple Majority in accordance with Section 5.20 of the Local Government Act 1995 RESOLVES to:

1. ENDORSE the nominations for vacancies on the Mid West Development Commission for the following Elected Members: a. Cr Victor Tanti; b. Cr Graeme Bylund; and c. Cr Jerry Clune.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The Mid West Development Commission (MWDC) has one vacancy on its Board and is inviting nominations from local governments within the Mid West Development catchment area to fill the vacancy. The nominee should possess knowledge and experience relevant to the region, which could include involvement in business and industry; education, employment and training; tourism; sport and recreation; and marketing. The closing date for nominations from Local Government Councillors is close of business 9 March 2018 and the term will be for a period of up to three years. The MWDC has advised that Council endorsement is required for any elected member who wishes to nominate for a position on the Board and as such this item is to provide that endorsement. Elected members are still required to complete the nomination forms provided by the Commission.


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Mayor Shane Van Styn is a member of the MWDC Board whose appointment was endorsed by the Minister for Regional Development on 29 April 2016 with his terms expiring in June 2019. COMMUNITY, ENVIRONMENT, ECONOMY AND GOVERNANCE ISSUES:


Environment: There are no environmental impact. Economy: There are no economic impacts.

Governance: There are no governance impacts. RELEVANT PRECEDENTS: Mayor Shane Van Styn’s nomination was endorsed by Council on 25 January 2016 – CEO039. COMMUNITY/COUNCILLOR CONSULTATION: Councillors were asked to express interest in being nominated to the MWDC Board via e-mail on Friday 19 January 2018. LEGISLATIVE/POLICY IMPLICATIONS: There are no legislative or policy implications. FINANCIAL AND RESOURCE IMPLICATIONS: There are no financial and budget implications for the City as the elected member is paid directly by the Commission. INTEGRATED PLANNING LINKS:

Title: Governance 4.3 Advocacy and Partnerships

Strategy 4.3.1 Active participation in regional, state and national alliances.

REGIONAL OUTCOMES: Representation on the Board of the Mid West Development Commission will provide benefits for the region. RISK MANAGEMENT: There no immediate risks associated with the recommendation. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS: No alternative options were considered by City Officers.


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15 REPORTS TO BE RECEIVED

FEBRUARY 2018 - REPORTS TO BE RECEIVED

AGENDA REFERENCE: D-18-011407 AUTHOR: R McKim, Chief Executive Officer EXECUTIVE: R McKim, Chief Executive Officer DATE OF REPORT: 12 February 2018 FILE REFERENCE: GO/6/0012-05 ATTACHMENTS: Yes (x3) Confidential x1

A. Delegated Determinations and Subdivision Applications for Planning Approval

B. 2017-18 Corporate Business Plan Second Quarter Report

C. Confidential Report – List of Accounts to be Paid Under Delegations January 2018

EXECUTIVE SUMMARY: To receive the Reports of the City of Greater Geraldton. EXECUTIVE RECOMMENDATION: PART A That Council by Simple Majority pursuant to Section 5.22 of the Local Government Act 1995 RESOLVES to

1. RECEIVE the following appended reports: a. Reports – Development & Community Services:

i. DCSDD131 – Report – Delegated Determinations and Subdivision Applications for Planning Approval;

b. Reports – Corporate and Commercial Services: i. CCS314 – Report – 2017-18 Corporate Business Plan Second

Quarter Report. PART B That Council by Simple Majority, pursuant to Sections 5.13 and 34 of the Local Government (Financial Management) Regulations 1996 RESOLVES to:

1. RECEIVE the following appended reports: a. Reports – Corporate and Commercial Services:

i. CCS315 - Confidential Report – List of Accounts to be Paid Under Delegation January 2018.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: Information and items for noting or receiving (i.e. periodic reports, minutes of other meetings) are to be included in an appendix attached to the Council agenda.


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Any reports received under this Agenda are considered received only. Any recommendations or proposals contained within the “Reports (including Minutes) to be Received” are not approved or endorsed by Council in any way. Any outcomes or recommendations requiring Council approval must be presented separately to Council as a Report for consideration at an Ordinary Meeting of Council. COMMUNITY/COUNCILLOR CONSULTATION: Not applicable. LEGISLATIVE/POLICY IMPLICATIONS: Not applicable.


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16 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

17 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

18 URGENT BUSINESS APPROVED BY PRESIDING MEMBER OR BY DECISION OF THE MEETING

19 CONFIDENTIAL MATTERS

Pursuant to Section 5.2 (i) of the Meeting Procedures Local Law February 2011, please note this part of the meeting will be closed to the public, if applicable, where confidential discussion is required. Livestreaming will be turned off.

20 CLOSURE


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APPENDIX 1 – ATTACHMENTS AND REPORTS TO BE RECEIVED Attachments and Reports to be Received are available on the City of Greater Geraldton website at: http://www.cgg.wa.gov.au/your-council/meetings

http://www.cgg.wa.gov.au/your-council/meetings