bcit.ca/records

PART-TIME INSTRUCTORS GRADE ENTRY REFERENCE SHEET

STUDENT RECORDS

BRITISH COLUMBIA INSTITUTE OF TECHNOLOGY

1. Login to http://my.bcit.ca / BCIT ID: (A00******)

Enter password. If you forget your password click on the link to reset. For any sign in problems contact the Technology Service Desk at 604.412.7444.

2. Navigate to your course.

> From the Online Self Service column on the right, under ‘Faculty Self Service’, choose ‘Enter Grades’ (Fig. 2)

> Final Grades entry (Fig. 3)

> Choose appropriate term (Fig. 4)

> Select your CRN (Fig. 5)

If you do not see your class, you may need to be added to the course. Please contact your Program Assistant with the course CRN (5 digit number) and your BCIT ID (A00******).

TIP: Do not use your browser back-button within PTS Final Grades Entry. Only use the navigation provided.

3. Enter your Grades. (Fig. 6)

Input Grades in the appropriate field. If you need help choosing grades, click the ‘Valid Grades’ link for a grade listing. If you have used Gradebook to calculate grades for your class, these should automatically be imported to Final Grades.

If you do not see your grades it may be because you have used a ‘Must Pass’ within set-up of your Gradebook. To correct this go into the set-up and uncheck ‘Must Pass’.

TIP: Failing grades require an ‘F’ behind the number (i.e. 47F).

TIP: When entering a ‘V’ or ‘INC’, use the comment section to enter details.

> Failure Reports – click on the corresponding ‘Add’ in the failure column to complete a Failure Report

Figure 1

Figure 2

Figure 3

Figure 4

Figure 5

Figure 6

MAY 2014, BCIT IMAGING

BRITISH COLUMBIA INSTITUTE OF TECHNOLOGY

3700 WILLINGDON AVE BURNABY, BRITISH COLUMBIA CANADA V5G 3H2

STUDENT RECORDS

E records@bcit.ca

T 604.432.8498

bcit.ca/records

> Build your report (Fig. 8) by entering components from the overall grade. Click ‘Add Mark’ for each new component until the overall weight = 100)

Tip: If you are using Failure or Attendance reports you need to use browser IE9 or earlier. We are aware of the inconvenience for Apple users and are working on a solution.

Enter attendance (Fig. 9), enter dates missed rather than all dates attended. You have a choice in entering, you can add the dates into the comment field adjacent to the student’s grade. This is especially handy in cases where the student has stopped attending.

Or, you can click ADD on ‘Attendance’ which will open the Attendance form (Fig 10). Choose from the predefined comments or enter your own.

TIP: Use the calendar (Fig. 11) to double check the dates you enter as absent.

> Once you have entered all grades, failure reports and attendance reports, click the ‘Next’ button. (Fig. 12)

The ‘Review’ screen will check your work and show any errors in red (Fig. 13). You can edit by clicking the ‘Edit’ button beside that student’s name.

> If there are no more red comments, you have finished editing and the ‘Send to Approver’ button (Fig. 14) will be enabled.

TIP: If attendance for your course is mandatory you will see the ‘Attendance has been filled out for this course’ check box. Be sure to click the check box before submitting your grades.

> Once you have clicked on the ‘Send to Approver’ button you should see a confirmation message.

ADDITIONAL INFORMATIONFor more complete instructions, a full definition of Grades, and the Troubleshooting Sheet, please log in to the Knowledge Base found at bcit.ca/kb and search for the word ‘PTS’.

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Figure 9

Figure 10

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Figure 12

Figure 13

Figure 14