portfolio practicumii janine
TRANSCRIPT
On-the-Job
Training
Portfolio
College of Technology
Diploma in Office Management
Technology with specialization in
Medical Office Practicum II
Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES QUEZON CITY CAMPUS
Tel no. 428-91-44
JANINE CASTRO
TRAINEE
Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES QUEZON CITY CAMPUS
Tel no. 428-91-44
A NARRATIVE REPORT ON THE JOB TRAINING
UNDERTAKEN AT
VALMORES AND VALMORES
LAW OFFICES
A Report Submitted to the Faculty of
COLLEGE OF TECHNOLOGY
Polytechnic University of the Philippines
Quezon City Campus
In Partial Fulfillment of the Requirements for the
Diploma in Office Management Technology
Medical Office Practicum
JANINE CASTRO
Name of Student
June 8, 2013
Date Submitted
2x 2 formal
Picture
(corporate)
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Vision
Clearing the paths while laying new foundations to transform the Polytechnic University of
the Philippines into an epistemic community.
Mission
Reflective of the great emphasis being given by the country's leadership aimed at provid-
ing appropriate attention to the alleviation of the plight of the poor, the development of
the citizens, and of the national economy to become globally competitive, the University
shall commit its academic resources and manpower to achieve its goals through:
1. Provision of undergraduate and graduate education which meet international stand-
ards of quality and excellence;
2. Generation and transmission of knowledge in the broad range of disciplines relevant
and responsive to the dynamically changing domestic and international environment;
3. Provision of more equitable access to higher education opportunities to deserving and
qualified Filipinos; and
4. Optimization, through efficiency and effectiveness, of social, institutional, and individual
returns and benefits derived from the utilization of higher education resources.
Philosophy
As a state university, the Polytechnic University of the Philippines believes that:
Education is an instrument for the development of the citizenry and for the enhance-
ment of nation building;
Meaningful growth and transformation of the country are best achieved in an atmos-
phere of brotherhood, peace, freedom, justice and a nationalist-oriented education im-
bued with the spirit of humanist internationalism.
Strategic Objective: 8-Point Agenda:
1. Pursuing Academic Excellence through Disciplinal Integrity.
2. Embedding a Culture of Research
3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions
4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus
Development
5. Academic Freedom
6. Institutionalizing Civil Society Engagement and Involved Extension Service Program
7. Assuring Transparency in Fiscal Responsibility
8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization
Shared Values
God-Fearing
Love for Humanity and Democracy
Collegiality
Integrity and Credibility
Transparency and Accountability
Passion for Learning
Humanist Internationalism
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I. ACKNOWLEDGMENT
I would like to take this opportunity to send my deepest gratitude to
the people around me who made this practicum successful and possi-
ble.
To Atty. Romulo P. Valmores and his son Atty. Christopher Rey P.
Valmores, without them, I may not be able to continue my studies. To my
mentors in Valmores & Valmores Law Offices who always there to teach
and guide me.
I also want to thank my adviser, Prof. Sheryl Morales that guides me
in my college journey. I am very grateful to have her as a professor. I
have learned so much from her.
To my family especially my grandmother who always believe in me
and always there to support whatever it takes. To my classmates and
friends who inspires me.
And most of all, to our Almighty God Who block the wrong path
and open new opportunities for me. Without Him, I may not experience
this wonderful opportunity and meet people who fears and love Him with
greatly.
II. INTRODUCTION
On-the-Job Training is training that takes place at the work site,
usually supervised by a manager or an experienced co-worker. (http://www.ventureline.com/accounting-glossary/o/onthejob-training/)
How far do you know about in a law office? How many legal
terms do you know? Do you have any idea about the working envi-
ronment in a law office? These are the questions asked by our su-
pervisor during our orientation.
I don’t have any idea about the cultures in a law office ex-
cept for the fight for the rights of their client cases. But as the days
passed, I already knew few of the legal services provided by the of-
fice.
Valmores and Valmores Law Offices assists clients who are mostly Overseas Filipino Seafarers and/or their families, in their claims for disability and death benefits against abusive and indifferent employ-
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III. COMPANY PROFILE
Name of Company: VALMORES AND VALMORES LAW OFFICES
Address : Rm. 14, 5th Flr., Royal Bay Terrace Bldg., United Nations Ave.,
cor. Mabini St., Ermita, Manila
Contact Number: 524-9368 / 524-9796
Contact Person: Ms. Elvira Alcomendas
Department/Division/Section: Administrative
Inclusive Dates of Training: April 20 to June 13, 2013
Company Vision, Mission, and Values:
Vision
This Firm is founded by a common faith in God and His goodness, and the faith of
its members in one another to pursue a practice of law that is Christ-centered and
perpetually inspired by what is true, just and fair.
Believing that it is enabled by the wisdom, experience and integrity of its mem-
bers and staff, the Firm endeavors to render services with utmost dedication, honesty
and competence, thus affirming, for God and country, its modest contribution to re-
gaining the nobility of the law profession and the respect it deserves.
Mission
Valmores and Valmores Law Offices committed to providing a wide range of the
highest quality legal services for clients across at a reasonable cost, and in an atmos-
phere for professional fulfillment, economic advancement and security for all employ-
ees. As a law firm, we assist our clients who are mostly Filipino overseas seafarer and/or
their families, in their claims for disability and death benefits against abusive and indif-
ferent employers.
We are committed to the highest ethical standards. We act with professionalism and
civility in all our endeavors. We exceed our clients' expectations for quality and service.
We share our talents with the communities we serve and the organizations we support.
We are an equal opportunity employer dedicated to maintaining a diverse work force.
Core Values
Below are the uncompromising firm values that define Valmores and Valmores
Law Offices as a unique business culture and serve as the standards by which the firm
conducts business and by which our employees conduct themselves.
Service
Excellence
Integrity
Family
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Pictures of the Company (physical structures)
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IV. OBSERVATIONS IN THE COMPANY
What I have observed at Valmores & Valmores law Offices is that
employees have good relationship with each other. As a result, it is easy to
work.
The strength and challenges of this company is that they have a team
work, unity and bible study once a week.
The challenges are clients that so demanding and impatient.
I think the best practice of this company is how to communicate to dif-
ferent kinds of people, going to government agencies such as SSS, Phil-
health, Pag-ibig, POEA and SEC.
My over-all observation in Valmores & Valmores law Offices is the stress-
fress environment even if there are many pleadings to work on.
PERIODIC REPORTS (daily, weekly, monthly)
What we do daily are the following:
Printing/proofreading of all draft pleadings submitted to NLRC, NCMB,
Court of Appeals, Supreme Court, then for final printing and signature of
Atty. RPV.
Answering phone calls and sending letter through fax.
Typing SPA/Verification/Client Contract/Name Folder of every new client .
Operating office machines, such as photocopiers, facsimile machines,
and personal computers.
What we do weekly are the following: Updating weekly the Minutes of Hearing in the computer.
Interview clients and explaining legal services provided by the office.
What we do monthly are the following: Verifying the status of the clients’ contracts of employment and their
agencies at POEA.
Going to different government agencies to pay monthly contributions
(such as PhilHealth, PAG-IBIG, SSS).
During my whole training in Valmores and Valmores Law Office, I think
the problem/s that I have encountered when I caught by the MMDA going
to POEA due for Jay Walking Violation at the Ortigas Intersection. I also ob-
served that there are folders that were misplaced.
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Tasks performed were based on the diary checked and uploaded
Date Checked by the adviser:________________________
Total no. of hours: 43 & 32 mins. Signed by the Supervisor:__________________________Date: _______
Month: APRIL The following tasks were
performed:
Week No. 1 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 2
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Month: APRIL The following tasks were
performed:
Week No. 3 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
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Hours Spent:
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Time In:
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Week No. 4
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
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Hours Spent:
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Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
22 8:00 5:00
9
23 8:17
5:06 8.49
24 10:49
5:43
25 6.54
8:16 5:40
9.24
26 7:41
5:06 9.25
I was asked to up-
date weekly the
Minutes of
Hearing in the
computer.
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Tasks performed were based on the diary checked and uploaded
Date Checked by the adviser:________________________
Total no. of hours 186 & 18 mins. Signed by the Supervisor:______________________Date: _______
Month: MAY The following tasks were
performed:
Week No. 1 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 2
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Month: MAY The following tasks were
performed:
Week No. 3 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
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Hours Spent:
Date:
Week No. 4
Date:
Time In:
Time Out:
Hours Spent:
Date:
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Hours Spent:
Date:
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Hours Spent:
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Time In:
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Hours Spent:
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Time Out:
Hours Spent:
Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
2 7:35 5:00
9.25
3 7:39
5:22 9.43
6 7:18
5:07 9.49
7:04
5:13
7
10.9
7:07
5:01
8
9.54
9 7:13
3:18
8.5
10.4 5:04 7:00
15
16 7:14
5:03 9.49
17 7:08
5:19 10.11
20 7:23
5:14 9.51
21
24
23
22
7:04
7:23
5:21 10.17
7:04
5:19 10.15
10.10
7:09 5:19
7:09
5:09 10
27 7:06
1:07 6.1
28 7:04 5:20
10.16
29 7:33 5:43
10.10
30 6:59
5:40
10.41
31 6:37
7:05 11.28
I was asked to accompany one of the employ-ees to go in the different gov-ernment agen-cies to process
documents.
I was asked by the medical co-ordinator to ar-ranged the cli-
ents’ medical re-ports chronologi-
cally.
I was asked to assist clients
pertaining to the injury/illness sustained or contracted.
I was asked to accompany one of the employ-ees to go in the
different govern-ment agencies to
process docu-ments.
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Tasks performed were based on the diary checked and uploaded
Date Checked by the adviser:________________________ Total
no. of
hours
________Signed by the Supervisor:__________________________Date: _______
Month: JUNE
The following
tasks were per-
formed:
Week No. 1 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 2
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Month: JUNE The following tasks were
performed:
Week No. 3 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
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Hours Spent:
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Time In:
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Date:
Week No. 4
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
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Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
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Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
5
6:48
5:31 10.43
4
6:53 6:27
11.34
6 6:50
6:26 11.36
7 7:37
I was asked to get the blood pressure of
employees and clients entering
the office.
6:11 10.34
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VII. SELF-ASSESSMENT
A. Skills and current technology learned/enforced:
During my training at Valmores & Valmores Law Offices, I learned
how to process documents to SSS, PhilHealth, Pag-Ibig, POEA & SEC. I
have also got extensive knowledge about legal terminologies and inter-
personal communication skill.
B. Equipment, tools, testing apparatus handled (softwares used included)
Photocopier machine
Fax Machine
BP Kit
Scanner
C. Strong points versus weak points
Strong points
Punctuality
Interacts well with staff and constituents
Adaptability/Flexibility
Weak Point
Attendance (lot of absences due to school activities and
part time jobs)
Sometimes not focused on work results misprinting
Documents.
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VII. SELF-ASSESSMENT
D. Best experiences on the job:
In my 270 hours of on-the-job-training at Valmores and Valmores Law
Offices, I have a lot of best experiences.
I will never forget the first time I went to different government agen-
cies such as SSS, Pag-Ibig, PhilHealth, SEC, and POEA. I also learned how
to interview clients and explain the legal services provided by the office.
E. Evidence of Background preparation:
Faults committed (its causes and suggestion given by the supervisor)
☼ Printing wrong pleadings rather than corrected one.
☼ Typographical error
Personal relationship (integration with the company, attendance and
punctuality, and commitment)
Comment from co-worker (at least 3 person)
Person 1: ☼ She displays a very positive attitude towards her job.
☼ She also can easily get well and very much interested to
learn.
Signature over printed name: Elvie D. Alcomendas
Person 2: ☼ Easy to work with
☼ Fast Learner
☼ Dedicated to her work
Signature over printed name: Joan F. Balatero
Person 3 : ☼ Hardworking
☼ Friendly
☼ Willing to Learn
Signature over printed name: Judy C. Quinagan
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VIII. APPENDICES (please attached) A. Curriculum Vitae
JANINE CASTRO Email: [email protected] Mobile: 0928-377-5072 / 0907-625-4752 Present Address: Eulo Gio St., Brgy. Commonwealth, Quezon City Provincial Address: Purok 3 Brgy. Doclong 1
st, San Clemente, Tarlac
______________________________________________________________________
WORK EXPERIENCE:
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES-Quezon City
Student Assistant June 2012 to March 2013
Assisting students to find books in the library.
Inventorying of books monthly.
Filing of students’ school records in the designated cabinets.
Evaluating of students’ grades.
Updating list of scholars in the campus.
Operating office machines, such as photocopiers, facsimile machines, and personal
computers.
Performs other related duties as assigned from time to time.
______________________________________________________________________
APPRENTICESHIP EXPERIENCES:
Valmores and Valmores Law Offices Administrative Department On- the-job- trainee (300 hours) April 22, 2013 to June 14, 2013
Printing/proofreading of all draft pleadings submitted to NLRC, NCMB, Court of Ap-
peals, Supreme Court, then for final printing for signature of Atty. RPV.
Interview clients and explaining legal services provided by the office. Assisting clients pertaining to the injury/illness sustained or contracted. Verifying the status of the clients’ contracts of employment and their agencies at
POEA.
Answering phone calls.
Operating office machines, such as photocopiers, facsimile machines, and personal
computers.
Updating weekly in the computer thru Minutes of Hearing.
Going to different government agencies to pay monthly contributions (such as Phil-
Health, PAG-IBIG, SSS).
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DENR-Forest Management Bureau
Personnel Department and Finance and Administrative Division
On-the-job-trainee (300 hours) April 10, 2012 to June 4, 2013
Operate office machines, such as photocopiers and scanners, facsimile machines,
voice mail systems and personal computers.
Compute, record, and proofread data and other information, such as records or re-
ports.
Maintain and update filing, inventory, mailing, and database systems, either manu-
ally or using a computer.
Open, sort and route incoming mail, answer correspondence, and prepare out-
going mail.
Review files, records, and other documents to obtain information to respond to re-
quests.
______________________________________________________________________ ACHIEVEMENTS AND INVOLVEMENTS:
Council of Leaders(COL)
Supreme Student Council Polytechnic University of the Philippines
Quezon City
President
Distinguished Organization of Management Technologist and Corporate specialist (DOMT.Cs)
Polytechnic University of the Philippines – Quezon City
Team Leader
Campus Awareness and Readiness in Emergencies (CARE) Polytechnic University of the Philippines – Quezon City
https://www.facebook.com/media/set/?set=a.563124560378432.1073741825.100000426791909&type=3 (March 4, 2013)
Volunteer Staff 1st Heal-Om Festival in the Philippines
White Space, 2134 Chino Roces Ave. Ext., Makati City http://www.facebook.com/events/145769475562822/?fref=ts
(October 14, 2012)
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SKILL SUMMARY:
Proficient in English Communication skills. Accuracy and attention to details Proficiency in computers including data entry. Proficient in internet and MS word Office and Microsoft Excel application. Extensive knowledge about various medical terminologies. Self motivated, initiative, high level of energy. Decision making, critical thinking, organizing and planning. Tolerant and flexible to different situations. Must be able to communicate at all levels with all constituencies – external/internal custom-
ers & senior management Ability and willingness to work autonomously with limited supervision. Progressive phone and problem solving skills. Adaptability and ability to work under pressure. Time management skills.
______________________________________________________________________
EDUCATIONAL ATTAINMENT: Tertiary:
June 2011 to May 2013 Polytechnic University of the Philippines Quezon City Campus Office Management Technology
Major in Medical Office Management
Secondary: June 2005 to March 2009 San Clemente High School San Clemente, Tarlac
______________________________________________________________________ PERSONAL BACKGROUND:
Nickname: Jah Date of Birth: January 19, 1993 Place of Birth: Magatarem, Pangasinan Religion: Roman Catholic Status: Single Citizenship: Filipino Height: 5’6’’ Weight: 135lbs Age: 20 years old Gender: Female
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SEMINARS/ TRAININGS ATTENDED:
Career Success Begins Now August 31, 2011 Multi- Purpose Hall, PUP QC
Sofware Freedom Day 2011 September 17, 2011 PUP QC
Microsoft Tech fest ‘11 December 2, 2011 Multi- Purpose Hall, PUP QC
14th
Scholars’ Leadership Enhancement Training February 9-11, 2012 PUP Sta. Mesa, Manila
1st
Organizational Program Planning May 4-5, 2012 Rothlener Hall, PUP QC
Software Freedom Day September 15, 2012 PUP QC
Leadership Training Seminar November 28-30, 2012 Norzagaray, Bulacan
International Youth Assembly 2013 January 11-12, 2013 San Andres and Bonifacio Shrine, Manila
Nationwide Caravan on Youth Drug Prevention and Control-Culminating Program
March 6, 2013 FEU, Manila
Faculty / DOMT.Cs Adviser
Polytechnic University of the Philippines / Quezon City Campus 0932-8877 -377
I certify that the above information is true and correct to the best of my knowledge and belief.
JANINE CASTRO
Applicant
______________________________________________________________________
CHARACTER REFERENCES:
ELVIRA ALCOMENDAS Supervisor Valmores and Valmores Law Offices 0919-486-1484
PROFESSOR SHERYL R. MORALES
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VIII. APPENDICES (please attached) B. OJT Endorsement Letter
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VIII. APPENDICES (please attached) C. OJT Training Memorandum
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VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet (Daily Time Record)
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VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet (Daily Time Record)
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VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet (Daily Time Record)
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VIII. APPENDICES (please attached) F. Final Evaluation Sheet
June 7 ,2013
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VIII. APPENDICES (please attached) E. Trainees Personal Data
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VIII. APPENDICES (please attached) G. Copy Certificate of Completion
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VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)
Photocopier machine Blood Pressure Kit
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VIII. APPENDICES (please attached)
K. OJT photos (minimum size 3R) Note: photo printed only (printing from CIS not allowed)
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VIII. APPENDICES (please attached)
K. OJT photos (minimum size 3R) Note: photo printed only (printing from CIS not allowed)
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VIII. APPENDICES (please attached)
M. URL of you blog/s
Which includes your resume and weekly diaries checked