powerpoint school
TRANSCRIPT
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Microsoft Excel
An introduction to spreadsheets
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Printing…
• File | Print :
• Entire workbook
• Current worksheet
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The Basics
• A workbook consists of 16 spreadsheets.• Each spreadsheet is partitioned into
rows and columns.• A cell is the intersection of a row and
column.• Rows are labeled 1, 2, …, 65536.• Columns are labeled A, B, …, Z, AA, AB,
…, AZ, BA, BB, … , IV.
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Basics ...
• A cell is referenced by its column label followed by its row label. For example,
B7AK37iv65536
ROWCOLUMN
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A cell can contain
• textTotal Sales
• a number234.6
• a formula (must begin with an =)=B2-C7
• a built-in function (must begin with an =)=SUM(K3..K9)
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A cell can contain
• textTotal Sales
• a number234.6
• a formula (must begin with an =)=B2-C7
• a built-in function (must begin with an =)=SUM(K3..K9)
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Changing the size of columns
• Move the mouse between the two columns that you want to alter.
• The arrow will change to a plus sign, and then you can click on the line and change the width of the column.
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Change the size of rows
• To change the size of the rows you do the same thing that you did to change the size of the columns.
• The only difference is you put the mouse between the two numbers instead of letters
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Importing a Text File
• From the File menu, choose Open
• Enter the name of the text file
• Click OK
• Follow the steps displayed by the Text Import Wizard
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Adding Style to a worksheet• Select the
desired range of cells you want
• Choose Format, then Style
• Open the Style Name drop-down list box
• Select the style you want
• Click OK
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Formatting Cells
• Choose Cells from the Format menu
• Click on a tab (for example, Number)
• Select format (for example, choose currency, 2 decimal places)
• Click OK
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Copying a Formula
• Move the mouse to the bottom-right corner of the cell to be copied.
• When the cursor changes shape to +, click and drag the mouse over the cells you are copying to.
• Release the mouse.
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• Quick way to copy cells and their formulas:
- Click on a cell
- Point the mouse to the Fill handle
arrow becomes +
- Drag to range of cells then release
Using Autofill
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The autofill feature allows you to copy the first entry to the end of the column
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Using Functions
• Click the fx button to start the function wizard.
• Locate the function to be entered into a cell.
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Function ...
• Enter a cell reference for each argument of the function.
• A cell reference may be a range of cells or a single cell.
• Click Finish.
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Charts
• To make a chart click on the chart wizard.
• Now decide what kind of chart you would like to use.
• Enter the formula =$E$2:$E$6 into the range box.
• Then enter the necessary information into step 2, and then press finish.
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Charts
• To make a chart click on the chart wizard.
• Now decide what kind of chart you would like to use.
• Enter the formula =$E$2:$E$6 into the range box.
• Then enter the necessary information into step 2, and then press finish.
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This is similar to whatyour chart should
look like, dependingon the type of chart
you select.
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Sorting data in a worksheet.
• To sort any kind of data in a worksheet select the data you want sorted and then go to sort in the data menu.
• Press continue with the current selection.• Press ascending to make the information
be sorted alphabetically A-Z, press ok.• Your information will now appear sorted by
first name A-Z.
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Template
• A template is a worksheet in which text and formulas have been entered but the data manipulated by the formulas have been left out. A template is created when it is used on a periodic basis, e.g., a quarterly report, a grade roster, … .
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Example template
Student names andgrades are left out
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Copying cells
• Cell FormulaLet the above notation represent that a Formula is stored in a Cell. For example, D2 B2 * C2 says that formula =B2*C2 is stored in cell D2. To compute the formula in Celldestination copied from Cellsource use the notation below:
• Cellsource Formulasource
c | | r Celldestination Formuladestination
where c = change in column from source to destination and r = change in row from source to destination.
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Relative Addressing
• Copy D2’s contents to cell D10D2 B2 * C2
c=0 | | r=8 D10 ?
Do not change the column but advance the row by 8 implies B10 * C10 is the formula stored in cell D10.
Change all columns by cand
change all rows by r
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Saving and printing a worksheet.
• File | Save or Save as
Entire workbook
will be saved
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Printing…
• File | Print :
• Entire workbook
• Current worksheet