pre-departure workshop february 27, 2014 international initiatives office (f308b) - - (705)...

Pre-departure WorkshopFebruary 27, 2014

International Initiatives Office (F308B) - www.nipissingu.ca/international - (705) 474-3450 x4105

Pre-departure Session:BEd. P.T. International Placements

4:00-4:15 SSEd providing pizza and refreshments for all

4:15-4:25 Welcome & review of Key Dates Dr. Barbara Olmsted, Associate Dean SSEd

4:25-4:30 Move to separate rooms for destination specific meetings with NU partner organizations facilitating the trips

4:30-5:30 Destination Specific Meetings

Pre-departure Workshop (continued)


Pre-departure Workshop:BEd. P.T. International Placements

4:30-5:30 Destination Specific Meetings (Kenya group move to 202)Italy - Mr. Angelo Di Ianni - Understanding the Hamilton-Dante Centre initiatives and activities- video from last year's trip and destination specific information-On-the-ground: meals, accommodations, facilitators, country specific cultural and social issues, teaching environment, attire, packing list, and cultural excursions

NU FF for Italy:Maria Cantalini-Williams, Susan Elliott-Johns, and Kim Eyre -Itinerary / Flights / Payments

4:30-5:30 Destination Specific Meetings - Room 202Kenya - Julie Creen (Julie wil webex in from Toronto)- Understanding Free the Children “Adopt a Village” concept and Me to We policies- Me to We Trips on-line application form and instructions to complete- Me to We Trips video and destination specific videos- On-the-ground: meals, accommodations, facilitators, country specific cultural and social issues, teaching environment, attire, packing list, and cultural excursions

NU FF for Kenya: Lynne Vokes-Leduc and Greg Rickwood- Itinerary / Flights / Payments

5:30-5:40 Short break and return to main Theatre room

Pre-departure Workshop (continued)



5:40-6:10 NU Risk Management Protocol and Processes Karen Strang

- Ambassadorship - Risk & Responsibility (risk assessment and mitigation, accepting personal responsibility) www.voyage.gc.ca (travel report, country insight, bon voyage…but and ROCA)- “Guardme Completely Canada” the out-of-country emergency health insurance, trip cancellation and baggage claim, and evacuation- Immunizations & Medications- NU forms: Agreement to Participate, Waiver, Health & Medical Treatment 6:10-6:50 Intercultural Competency Development

Karen Strang- Simulation Cultural Activity- IDI (Intercultural Development Inventory)- Diversity, culture shock & coping strategies

6:50-7:00 General Q&A and Closure

Karen Strang

http://www.voyage.gc.ca/

Important Information for your BEd International Teaching Practica



Go to the International Initiatives Office (IIO) website: http://www.nipissingu.ca/departments/international/education-abroad/bed-international-practica/Pages/Brantford-Campus.aspx

To access:• My International database – to update your Personal Profile

• Me to We Trips – Web Sites and Resources

• Pre-departure Workshop – PowerPoint presentation, documents and instructions

• Health Unit – Vaccines chart, TRAVEX report

• NU Forms to complete

http://www.nipissingu.ca/departments/international/education-abroad/bed-international-practica/Pages/Brantford-Campus.aspx



You will be an ambassador for Nipissing University, Brantford, your home community, Ontario, Canada and “Me to We” while abroad. So ensure you are informed and ready to represent your home country, and be open minded to learn about your host country!

Keep informed about Canadawww.gc.ca

Get informed about your destinationVia country insights -Centre for Intercultural Learninghttp://www.intercultures.ca/cil-cai/countryinsights-apercuspays-eng.asp

AMBASSADORSHIP



http://www.gc.ca/

http://www.intercultures.ca/cil-cai/countryinsights-apercuspays-eng.asp

http://www.intercultures.ca/cil-cai/countryinsights-apercuspays-eng.asp



• http://en.wikipedia.org/wiki/Canada

• www.gc.ca

• www.thecommonwealth.org/

• http://www.canadiangeographic.ca/kids/fun-facts/

http://en.wikipedia.org/wiki/Canada

http://en.wikipedia.org/wiki/Canada

http://www.gc.ca/

http://www.thecommonwealth.org/

http://www.thecommonwealth.org/

http://www.canadiangeographic.ca/kids/fun-facts/

Risk and Responsibility You are choosing to take part in this international sojourn

Understand that with these amazing experiences you are exposing yourself to risks and dangers BE AWARE/INFORMED

Know that you are taking full responsibility for yourself while abroad (excursions, trips, etc.)

You will not hold Nipissing University and/or any of its employees liable for your actions

You are responsible for reviewing all of the information • Checklist (handout) weblinks, resources

Complete and submit all the required forms (drop off at the Practice Teaching Office)• Waiver of Claims and Release from Liability • Health/Medical Form • Participation Agreement • Copy of your Passport (if not already submitted to K Strang)

Payments due: Feb 28 Kenya $1880.00 (remainder of Me to We Trips cost)

Italy $ 1995.00 (remainder of flight and trip costarranged by Hamilton Dante)

Risk Assessment & Emergency Planning Record Risk Management Protocol (contacts in case of emergency – NU, onsite, supervisors, embassies)



Essential Information for Canadians Abroad

Go to: http://travel.gc.ca/ and click on “Travelling Abroad” to access: Advisories Travel Health and Safety Travel Documents Air Travel Registration of Canadians Abroad (ROCA) – Karen does this for our group trips Living Abroad Publications (e.g. Bon Voyage, But…, Her Own Way, Dual Citizenship)

To renew or apply for a new PASSPORT go to: http://www.passeportcanada.gc.ca/info/index.aspx?lang=eng#

Scan your passport page with photo, using a smart phone and the free app “Genius Scan”(Using Genius Scan - click on the camera icon, take the picture, resize using orange border lines if necessary, then

click on export icon and choose to email) to Karen Strang at [email protected] OR fax it to Karen Strang at 705-474-5878 ASAP!



DFATD Canada

http://travel.gc.ca/

http://travel.gc.ca/

http://www.passeportcanada.gc.ca/info/index.aspx?lang=eng

http://www.passeportcanada.gc.ca/info/index.aspx?lang=eng

mailto:[email protected]

Other Insurance Plans may have: Restrictions (age, activity, country, length of trip, etc…) Pre-existing condition clauses resulting in many exclusions Reimbursements may take too long – most do not pay up front

The GUARD.ME Plans: Will return you home as soon as they can Repatriation, air evacuation, prescriptions, family support, etc… Leverage & support (partnership between NU & Guard.Me)

Travel Healthcare Insurance Solutions Inc. (T.H.I.S.)

Why is GUARDME COMPLETELY CANADA

the mandatory travel health insurance plan?



GUARDME COMPLETELY CANADA details: Rate: 21 days $77.00 PLUS high risk location $0.40/day (Kenya, not for Italy) Coverage start date is date you apply on-line

Coverage end date is the date your flight arrives in Canada Can extend coverage from outside of Canada (if travelling beyond group trip) 100% coverage of eligible claims Worldwide coverage from time of departure (layover) 90 day extension upon return to Canada Easy payment system (credit card) & claims process

How to apply: Complete and submit the on-line application:https://www.guard.me/customforms/?inst=nipissing See instruction sheet on International Initiatives Office web page for BEd trips

For more details and to make a claim visit: www.guard.me

GUARDME COMPLETELY CANADA Travel Health Insurance



https://www.guard.me/customforms/?inst=nipissing

http://www.guard.me/

Immunizations and Medications



Immunizations Process – information and instructions to proceed

Vaccines for BEd Students - specifies the various vaccines, dosage requirements, costs and other comments; all travel immunizations can be obtained through the public health units

• Travex Traveler Health Report separate for Italy and Kenya

• Technical Explanation of Travax Malaria Mapping – Kenya only

CHECKLISTS



NIPISSING UNIVERSITY

- Scan and email your passport page to Karen Strang at [email protected] or fax to 705-474-5857

- Apply for GUARDME COMPLETELY CANADA insurance

- Submit 2-3 NU forms to NU SSEd Practice Teaching Office by March 7th

- Submit your last flight payment to NU Student Finance Office by Feb 28/14

- Update your Student Profile page on data base as necessary and provide your departure and arrival dates and flight details

ME TO WE TRIPS

- Complete M2W on-line application by date specified in the email you’ll get from Me to We.

- Go to the International Initiatives Office web page for BEd trips to see web links specific to Me to We Trips:

- Kenya video will be posted - University Volunteer Trips video - policies re: photo taking, gift giving, etc. - Go to the International Initiatives Office

web page for BEd trips to see M2W resources:

- Kenya-Maasai Mara Packing List - Kenya Risk Assessment


ME to WE TRIPS INFORMATION

At the web links below, in the sidebar on the right, under your destination (Kenya) click on “Already Registered?” to review these key points:

-General Safety Information-Photo Policy-Gift Giving Policy-Valuables & Electronics-Me to We Facilitators-Accommodations & in-Country Transportation-Additional Resources

NOTE: many of the other points on this web page refer to the general Me to We younger student high school groups who go there primarily to build, and do not apply to our university level group. Therefore, your NU Faculty Facilitators will provide you with pertinent information for your trip as it relates to storing medications, emergency response processes and communication with Nipissing University and your next-of-kin. Also, your itinerary is specific to the teaching experience and will be distributed by your NU FF.

Also view the short videos at these links:Kenya http://www.metowe.com/volunteer-travel/school-trips/kenya/

You are also encouraged to review the Me to We University Volunteer Trips Video: http://www.metowe.com/volunteer-travel/youth-trips/university-volunteer-trips/



http://www.metowe.com/volunteer-travel/school-trips/kenya/



http://www.metowe.com/volunteer-travel/youth-trips/university-volunteer-trips/

http://www.metowe.com/volunteer-travel/youth-trips/university-volunteer-trips/

ITALY – NU BEd Trip – May 2-23, 2014

Flight Details:

Air Transat # 168 dep Toronto May 2nd at 10:25pm arr Venice May 3rd at 12:50pm Air Transat # 315 dep Rome May 23rd at 2:00pm arr Toronto May 23rd at 5:45pm

Trip Updates:NU and Hamilton Dante will NOT be contacting your family with updates about your trip. Rather, you should provide the following URL to your family and significant others to view the weekly updates that will be posted on the International Initiatives Office website:http://www.nipissingu.ca/departments/international/education-abroad/bed-international-practica/Pages/Brantford-Campus.aspx

Communication will occur weekly and daily if deemed necessary, between the Nipissing University Emergency Response Manager (ERM) and the Nu Faculty Facilitators, to mitigate any potential risks or manage emergency situations. If contact with your next-of-kin is required it will be done by Nipissing University ERM or Nipissing University Senior Administrators.






KENYA – NU BEd Trip –May 4-24, 2014

Flight Details:via British AirwaysFlight BA92 dep Toronto May 4 @6:45pm arrive London May 5 @ 6:30am Flight BA65 dep London May 5 @ 10:45am arrive Nairobi May 5 @ 9:20pm Flight BA64 dep Nairobi May 23 @ 11:40pm arrive London May 24 @ 6:20am Flight BA93 dep London May 24 @ 12:15pm arrive Toronto May 24 @ 2:55pm

Trip Updates:NU and Me to We will NOT be contacting your family with updates about your trip. Rather, you should provide the following URL to your family and significant others to view the weekly updates that will be posted on the International Initiatives Office website:http://www.nipissingu.ca/departments/international/education-abroad/bed-international-practica/Pages/Brantford-Campus.aspx

Communication will occur weekly and daily if deemed necessary, between the Nipissing University Emergency Response Manager (ERM) and the Me to We Director responsible for risk management, to mitigate any potential risks or manage emergency situations. If contact with your next-of-kin is required it will be done by Nipissing University ERM or Nipissing University Senior Administrators.





Nipissing International Office (A201) - www.nipissingu.ca/international - (705) 474-3450 x4540


Intercultural Development Inventory (IDI)

What is the IDI?

- An assessment tool developed by Mitchell Hammer and Milton Bennett- A statistically reliable, cross-culturally valid measure of intercultural competence - Adapted from Bennett’s Developmental Model of Intercultural Sensitivity (DMIS)- A theory-based (not opinion-based) inventory which meets standard scientific criteria for a

valid and reliable psychometric instrument. - A 50 item questionnaire available in 12 languages - The IDI is currently being used by over 1,200 Qualified Administrators in over 25 countries- Measures your intercultural competencies on the Intercultural Development Continuum

Explore how to develop YOUR intercultural competence go to: http://www.idiinventory.com/

If you wish to take the IDI to determine your orientation on the Intercultural Development Continuum and create a guided developmental plan to enhance your intercultural competencies, contact Karen Strang at [email protected]

http://www.idiinventory.com/




Move from a “monocultural” mindset to an “intercultural” mindset as identified on the Intercultural Development Continuum. This tool identifies orientations that simply observe cultural differences to being judgmental to highlighting commonalities to recognition and appreciation to shifting your cultural perspective and changing behaviour in culturally appropriate and authentic ways.

Awareness and understanding of:

- culture shock

- intercultural communication

- diversity



Sources: - Hofstede, G. (2001) - UBC Intercultural Training and Resource Centre

Human NatureWhat makes us all the same

Culture What makes some of us

different from others

Personality What makes each

of us unique

Specific to an individual

Specific to a group

Universal

Inherited and learned

Learned

Inherited



The visual aspects are what you can see (above the surface) :

• Body language and gestures

• Architecture and design

• Food and eating habits

• Fashion and style

• Music, dance and drama

• Religious rituals and buildings

• Fine arts and literature

• Historical buildings and artifacts

• Etc…

The deeper aspects of culture are what you cannot see (below the surface) :

• Religious beliefs

• Work ethic

• Decision making patterns

• Approaches to problem solving

• Roles in relation to age, gender and status

• Notion of respect

• Family relationships

• Etc…



Hofstede’s Cultural Dimension

Power Distance (PD): Reflects the degree to which a culture believes how institutional and organizational power should be distributed (equally or unequally) and how the decision of the power holder should be viewed (challenged or accepted).

Uncertainty Avoidance (UA):Reflects the degree to which a culture feels threatened by ambiguous, uncertain situations and tries to avoid (or not) uncertainty by establishing structures.

Individualism – Collectivism (IND): Reflects the degree to which a culture relies upon and has allegiance (loyalty) to the self or group (“I” or “We”).

Masculinity – Femininity (MAS):How cultural groups value such behaviors as assertiveness, achievement, acquisition of wealth or caring for others, social support and the quality of life.



High

Mood

Low

Culture Shock Acculturation Cycle

Reverse Culture Shock

Adjustment

Culture Shock

Honeymoon Honeymoon

WhileAbroad

Back Home

Adjustment



Factors that lead to culture shock:

• Language barriers • Racial discrimination• Change of weather• Separation from home• New food and dietary restrictions• Money and finances• Diminished social interactions• Change of status and level of academic

success• Loss of point of reference/familiarity• Feeling incompetent in the new

environment• Experiencing a daily re-learning process • Making sense of other’s behaviors • Different educational system (intensity and

delivery)• Academic differences (resources, essay

writing and referencing, critical thinking, participation, etc.)

• Behaviors do not give the desired results• Facing different values, attitudes and

beliefs • Facing the unpredictable (fear of the

unknown)

The Honeymoon Phase

High

Mood

Low

Adjustment


Adjustment

Culture shock

Honeymoon

Honeymoon

WhileAbroad

Back Home


• First few days or weeks• Fascination with new surroundings• Feel excited • Challenges start to occur • Comparison of cultures (host vs. home)• Experience at different time than

colleagues• Part of acculturation process• Recognition and admittance



Culture ShockSymptoms of Culture Shock:

• Homesickness• Sleeplessness and being overly tired• Physical illnesses (lower immune system)• Loss of ability to work or study effectively • Overeating or loss of appetite• Identity confusion• Disorientation • Low moral and/or self-esteem• Helplessness, loneliness and fear • Withdrawing from people who are

different • Social isolation• Hostility, anger and irritability • Anxiety and/or stress• Depression• Alcohol and drug abuse• Mental and/or emotional disorders

High

Mood

Low

Adjustment


Adjustment

Culture shock

Honeymoon Honeymoon

WhileAbroad

Back Home

• Required to make adjustments to adapt to new environment

• Everyday actions, behaviours and tasks require more effort and concentration

• Physical, emotional and mental implications

• Severity of culture shock and symptoms vary

• Self identification and understanding

• Awareness of personal health, feelings and emotion is essential in seeking advice or assistance

• There are support options


• Culture Shock will pass and you will experience the adjustment phase• Having a positive attitude and an open mind assist in developing relationships with others• Start to accept the host culture, values, customs and norms • Everyday tasks become easier and more enjoyable• Start to view the host culture as simply different and you begin to embrace this• Anxiety decreases • Start to feel that you are part of the host culture

The Adjustment Phase

High

Mood

Low

Adjustment


Adjustment

Culture shock

Honeymoon Honeymoon

WhileAbroad

Back Home



Open Mindedness: Ability to keep opinions flexible and be receptive to new stimuli.

Sense of Humor: In another culture there are many things which lead one to weep, get angry, be annoyed, embarrassed, or discouraged. The ability to laugh off things will help guard against despair.

Ability to Cope with Failure: Everyone fails at something overseas. Persons who go overseas are often those who have been the most successful in their home environments and have rarely experienced failure, thus, may have never developed ways of coping with failure.

Communicativeness: The ability and willingness to communicate one's feelings and thoughts to others, verbally or non-verbally.

Flexibility and Adaptability: The ability to respond to or tolerate the ambiguity of new situations. Keeping options open and judgmental behavior to a minimum describes an adaptable or flexible person.

Curiosity: Demonstrated the desire to know about other people, places, ideas, etc… This skill or personality trait is important for travelers because they need to learn many things in order to adapt to their new environment.

Positive and Realistic Expectations: It has been shown frequently that there are strong correlations between positive expectations for an intercultural experience and successful adjustment overseas.

Reference: http://www.worldwide.edu/travel_planner/culture_adjusting.html

Key Factors Important in a Successful Intercultural Adjustment


International Initiatives Office (F308B) www.nipissingu.ca/international - (705) 474-3450 x4105

http://www.worldwide.edu/travel_planner/culture_adjusting.html

Reference: http://www.voyage.gc.ca/main/living/culture_shock-en.asp


Tolerance for Differences and Ambiguities: A sympathetic understanding for beliefs or practices differing from one's own is important to successful intercultural adjustment.

Positive Regard for Others: The ability to express warmth, empathy, respect, and positive regard for other persons.

A Strong Sense of Self: A clear, secure feeling about oneself results in individuals who are neither weak nor overbearing in their relations with others. Persons with a strong sense of themselves stand up for what they believe but do not cling to those beliefs regardless of new information, perspectives, or understandings which they may encounter.

Admit frankly that these impacts exist: It is not a sign of weakness to admit that you feel uncomfortable, tense or confused.

Learn the rules of living in your host country: Try to understand how and why the local people act the way they do. Their behaviours and customs may be different from your own, but they are neither better nor worse than what you are used to.

Take care of yourself: Eat well, exercise and take the time to sleep. Limit alcohol consumption to moderate amounts.

Travel: Take the time to be a tourist and explore the country’s sights.


Key Factors Important in a Successful Intercultural Adjustment (continued)

http://www.voyage.gc.ca/main/living/culture_shock-en.asp

Take time to learn the language: It always helps to understand as much as possible of what people are saying. They will appreciate your effort to communicate with them in their language, even if it is just a few simple phrases, and it will make your daily life much easier. Carry a small notebook and jot down a couple of new words each day. Use a phrase book to learn the vocabulary you need to cope with real-life situations.

Make friends and develop relationships: Getting to know local people will help you overcome cultural differences and understand the country. It will also show you how to be more sensitive to cultural norms and expectations.

Maintain contact with friends and family back home: Writing home about your experiences and problems can help you sort through them. It is also a good idea to keep a journal of your feelings and thoughts.

Do something that reminds you of home: Listening to your favourite music or practicing a familiar hobby can boost your spirits when you are feeling homesick.

Avoid idealizing life back home: Try to make the most of your stay and consciously adopt an open mind.

Get involved in some aspect of the new culture: Whether you study art or music, or learn a new sport or martial art, being an interested student will make a world of difference.

Reference: http://www.voyage.gc.ca/main/living/culture_shock-en.asp



Key Factors Important in a Successful Intercultural Adjustment (continued)

http://www.voyage.gc.ca/main/living/culture_shock-en.asp


High

Mood

Low

Adjustment


Adjustment

Culture shock

Honeymoon Honeymoon

WhileAbroad

Back Home


• Typically more difficult to deal with than culture shock while abroad• Honeymoon stage – excited to return home • Disappointment with lack of enthusiasm and understanding of your experience • Begin to miss friends you made while abroad• Re-questioning of aspects of your life (personal identity, relationships)• May experience similar physiological factors as during culture shock• Learn to utilize the skills, knowledge and competencies gained while abroad


Keep in touch with the friends you made abroad.

Create a photo album and/or a scrapbook with your pictures, comments and highlights. It will be a great keepsake as well as a useful and interesting resources to share with others when talking about your experiences.

Start planning your next educational experience abroad and/or backpacking trip.

Make presentations to other students at your institution about your experiences overseas.

Talk to students going abroad and/or returning from abroad (they are the ones who will be the most interested in hearing your stories and adventures).

Refresh your portfolio and resume to include your international experiences as well as the skills, knowledge and competencies that you gained.

Get involved on campus and/or with your international office.

Take part in a peer-mentorship program or start up this kind of initiative if it does not exist at your institution.

Think about how your experiences have impacted your academic and/or professional career goals and make some adjustments if necessary. Talk with an academic advisor and/or career councilor.

If you are experiencing major reverse culture shock symptoms talk to your International Student Advisor, counsellor, family and/or friends.

Key Factors Important in the Re-Entry Adjustment



Faculty Facilitators leading the 2013-14 International Alternative Teaching Practica:Kenya - Dr. Lynne Vokes-Leduc [email protected]

- Dr. Greg Rickwood [email protected]

Italy - Dr. Maria Cantalini-Williams [email protected] Dr. Susan Elliott-Johns [email protected] Dr. Kim Eyre [email protected]

General Questions:- Dr. Barb Olmsted x 4269 [email protected]

On-line Application, Health & Risk Management, Insurance, Payments: - Karen Strang x 4105 [email protected] office location F308B



FACULTY FACILITATORS&

CONTACT INFORMATION










pre-departure workshop february 27, 2014 international initiatives office (f308b) - - (705)...

Documents

country specific cultural

destination specific

predeparture workshop

cultural excursions

social issues

teaching environment

x4105 predeparture session

lynne vokesleduc