proceeding of ordinary board meeting held on …

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PROCEEDING OF ORDINARY BOARD MEETING HELD ON 25TH JUNE, 2020 AT 1100 HOURS

IN THE BOARD ROOM OF THE CANTONMENT BOARD CLIFTON

ATTENDED BY

President Brig. Abid Ali Askari Station Commander, Karachi

Secretary Muhammad Saleem Hassan Wattoo

Vice President Mr. Aziz Suharwardy

Members

1. Col Akhtar Hussain ….. Nominated Member

2. Maj. Naseem Jan ….. Nominated Member 3. Mr. Muhammad Ahmed …..

Elected Member

4. Mr. Muhammad Jamil ….. Elected Member

5. Mr. Abdul Hameed Baloch ….. Elected Member

6. Mr. Muhammad Shahid Shaikh ….. Elected Member

7. Mr. Muhammad Zikr Mehanti ….. Elected Member

8. Mr. Muhammad Aslam Khaliq ….. Elected Member

9. Mr. Ashraf S. John ….. Elected Member

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TABLE OF CONTENTS

AGENDA OF ORDINARY BOARD MEETING ............................................ Error! Bookmark not defined.

SCHEDULED TO BE HELD ON 25TH JUNE, 2020 AT 1100 HOURS ......... Error! Bookmark not defined.

IN THE BOARD ROOM OF THE CANTONMENT BOARD CLIFTON . Error! Bookmark not defined.

1. ACCOUNTS ................................................................................................................................................ 3

1.1 PROVISION OF LOAN FOR SALARY, PENSION & MANDATORY CONTINGENCIES AT LORALAI CANTT. ..................................................................................................................................... 3

1.2. RE-APPROPRIATION OF FUNDS – ONE MAJOR HEAD TO ANOTHER MAJOR HEAD. 3

1.3. RE-APPROPRIATION OF FUNDS – MINOR HEAD TO ANOTHER MINOR HEAD UNDER THE SAME MAJOR HEAD. ............................................................................................................ 4

1.4. GRANT OF ASSISTANCE PACKAGE FOR DECEASED EMPLOYEES OF CBC. ................ 6

1.5. PAYMENT OF ADVERTISEMENT BILLS/PUBLIC NOTICES ETC ......................................... 7

2. ADMIN BRANCH ...................................................................................................................................... 8

2.1. HIRING / RE-HIRING OF RESIDENTIAL ACCOMMODATION. ........................................... 8

2.2. REDRESSAL OF GRIEVANCES & SETTLEMENT OF DISPUTE COMMITTEE. ........................ 9

2.3. BAN ON ILLEGAL / UN-AUTHORIZED WALL CHALKING IN CBC AREA ........................ 10

3. REVENUE BRANCH ............................................................................................................................... 10

3.1. PROPOSED ASSESSMENT UNDER SECTION 66 AND 67 OF THE CANTONMENTS ACT; 1924. 10

3.2. AUTHENTICATION/CONFIRMATION OF ASSESSMENT OF VARIOUS RESIDENTIAL & COMMERCIAL PROPERTIES FINALIZED BY THE ASSESSMENT COMMITTEE. .................. 13

4. ENGINEERING BRANCH ...................................................................................................................... 20

4.1. PROCEEDINGS OF BUILDING COMMITTEE HELD ON 03-06-2020, 18-06-2020 & 23-06-2020. 20

4.2. ISSUANCE OF CHALLANS ON ACCOUNT OF RENEWAL FEE OF ARCHITECTS, STRUCTURE ENGINEERS, VETTING ENGINEERS & GEO-TECH ENGINEERS ON PANEL OF CBC. 32

4.3. SUB-DIVISION OF PLOT ................................................................................................................... 32

4.4. PERMISSION FOR EXECUTION OF PAK P.W.D WORKS IN CBC JURISDICTION. .............. 33

4.5. SINGLE STAGE TWO ENVELOPE BIDDING PROCEDURE ....................................................... 34

4.6. APPROVAL OF M&R ESTIMATES .................................................................................................. 35

4.7. CLEANING AND DE-SILTING OF STORM WATER DRAINS BOTH BY MECHANICAL & MANUAL MEANS. .......................................................................................................................................... 37

4.8. SUPPLY / FIXING & REQUIREMENT OF TRAFFIC MANAGEMENT ITEMS. ....................... 39

4.9. UN-INTERRUPTED MINOR REPAIR & MAINTENANCE WORKS OF EMERGENT NATURE. ........................................................................................................................................................... 40

4.10. SUPPLY OF MATERIAL REQUIRED FOR EXECUTION OF PATCH WORKS ................... 41

4.11. PROCUREMENT OF SUPPLY OF IRON GARBAGE CONTAINERS (SKIP BINS). ............. 42

4.12. CONSTITUTION OF PROCUREMENT / PURCHASE COMMITTEE. .................................. 43

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1. ACCOUNTS

1.1 PROVISION OF LOAN FOR SALARY, PENSION & MANDATORY CONTINGENCIES AT LORALAI CANTT.

Reference/Authority: HQ ML&C letter No.200/23/P&MA/ML&C/CV/2020-Pt-I dated 03.06.2020 & DML&C Karachi Region letter No.3/769/DKR/ Vol:I/CB Loan/04 dated 12.06.2020.

To consider the directions contained in HQ ML&C letter No.200/23/P&MA/ML&C/CV/2020-Pt-I, dated 03-06-2020 received through RHQ Karachi letter No.3/769/DKR/Vol:I/CB Loan/04 dated 12-06-2020 for payment of Rs.1.00 million as loan (refundable) to Cantt Board Loralai for disbursement of salary, pension & mandatory contingencies.

It is apprised that HQ ML&C vide letter under reference has directed to Cantt Board Clifton to pay an amount of Rs.1.00 million as loan (refundable) to Cantt Board Loralai for disbursement of salary, pension & mandatory contingencies.

As the above said amount of loan was not included in the current year Budget Estimates 2019-2020, therefore, the sanction of the Competent Authority is required to meet the expenditure out of the Closing balance for the Budget Estimates 2019-20.

Relevant file is placed on the table for perusal please.

The case is placed before the Board for consideration and approval under Section 43 of the Cantonments Act, 1924.

Resolution Considered and the Board unanimously approved to grant loan amounting to Rs.1.00 million to Cantonment Board Loralai out of Closing Balance for the Budget Estimates 2019-20 in the light of HQ ML&C Deptt letter No.200/23/P&MA/ML&C/CV/2020-Pt-I, dated 03-06-2020. The case be forwarded to Competent Financial Authority for necessary sanction.

1.2. RE-APPROPRIATION OF FUNDS – ONE MAJOR HEAD TO ANOTHER MAJOR HEAD.

Reference/Authority: Rule 21 (a) of the Pakistan Cantonments Accounts Code, 1955.

To consider re-appropriation of funds from one Major to other Major Head of the sanctioned Budget Estimates of 2019-2020 in relation to the funds requirement under specific Heads of Accounts as stated in the Re-appropriation Statement placed on the table as Annex “A” as required under Rule 21 (a) of the Pakistan Cantonments Accounts Code, 1955, as per detail given below. The sanction of the Competent Financial Authority / DML&C will be required:-

From Major Head To another Major Head

Amount to be Re-appropriated Rs. 70.000+ 6.000 = 76.000 (M)

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F. Public Health F-1(b) Dispensaries Contingencies i) Sanctioned Budget : Rs. 170.000 (M) ii) Expenditure : Rs. 41.710 (M) iii) Saving Rs. 128.290 (M)

F-Public Health F-4(b) SanitationContingencies i) Sanctioned Budget : Rs. 750.000 (M) ii) Expenditure : Rs. 815.475 (M) iii) Excess Rs. 65.475 (M)

F-Public Health F-7(b) Epidemics Contingencies i) Sanctioned Budget : Rs. 25.000 (M) ii) Expenditure : Rs. 30.538 (M) iii) Excess Rs. 5.538 (M)

Total: 71.013 (M)

Rule 21 (a) of the Cantonments Accounts Code, 1955 states that:

21. Sanction for Re-appropriation. – The Cantonment Board may –

(a) with the previous sanction of the Dy Director re-appropriate any sum from one major head to another major head.

Provided that the Board may not. –

re-appropriate fund allotted for original works without the previous sanction of the Director, or utilize for other purposes any portion of a grant-in-aid contribution given for specific purpose.



Resolution Considered and the Board unanimously approved the re-appropriation of funds from one Major head to another Major Head of the sanctioned Budget Estimates of 2019-2020 as per the re-appropriation statement mentioned on agenda side. The case be forwarded to Competent Financial Authority / DML&C for approval.

1.3. RE-APPROPRIATION OF FUNDS – MINOR HEAD TO ANOTHER MINOR HEAD UNDER THE SAME MAJOR HEAD.

Reference/Authority: Rule 21 (b) of the Pakistan Cantonments Accounts Code, 1955.

To consider re-appropriation of funds from one minor head to other minor Head under the same major head of the sanctioned Budget Estimates of 2019-2020 in relation to the funds requirement under specific Heads of Accounts as stated in the Re-appropriation Statement placed on the table as Annex “B” as required under Rule 21 (b) of the Pakistan Cantonments Accounts Code, 1955, as per detail given below:-

From Minor Head To another Minor Head

Amount to be Re-appropriated Rs. 8.000 (M)

E-Public Safety Convenience E-2(a) Street Light Establishment

E-Public Safety Convenience E-2(b) Street Light Contingencies

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i) Sanctioned Budget : Rs. 27.510 (M) ii) Expenditure : Rs.17.411 (M) iii ) Saving Rs. 10.009 (M)

i) Sanctioned Budget : Rs. 250.000 (M) ii) Expenditure : Rs. 257.394 (M) iii) Excess Rs. 7.394 (M)

Amount to be Re-appropriated Rs. 5.000 (M) + 15.000 (M) = 20.00 (M)

D-Public Works D-2 (b) Road (M&R) i) Sanctioned Budget : Rs.150.00 (M) ii) Expenditure : Rs.117.254 (M) iii) Saving : Rs.32.746 (M)

D-Public Works D-2 (a) Building (M&R) i) Sanctioned Budget : Rs. 40.00 (M) ii) Expenditure : Rs. 36.840 (M) iii) Balance : Rs. 3.16 (M) iv) Amount Required : Rs.5.00 (M)

D-2 (f) Misc. Public Improvement i) Sanctioned : Rs.210.00 ii) Expenditure : Rs. 206.00 iii) Balance : Rs. 4.00 (M) iv) Amount Required : Rs.15.00 (M)

Total: Rs.20.00 (M)

Amount to be Re-appropriated Rs. 15.600 (M)

D-Public Works D-2 (e) Store (M&R) i) Sanctioned Budget : Rs.30.00 (M) ii) Expenditure : Rs.14.360 (M) iii) Saving : Rs.15.64 (M)

D-Public Works D-2 (c) Drainage (M&R) i) Sanctioned Budget : Rs.155.00 (M) ii) Expenditure : Rs.148.063 (M) iii) Balance : Rs.6.937 (M) iv) Amount Required : Rs.15.60 (M)

Rule 21 (b) of the Cantonments Accounts Code, 1955 states that:

21. Sanction for Re-appropriation. – The Cantonment Board may – (b) re-appropriate any sum from one minor head of the budget estimate to

another minor head under the same major head

Provided that the Board may not. –

re-appropriate fund allotted for original works without the previous sanction of the Director, or utilize for other purposes any portion of a grant-in-aid contribution given for specific purpose.



Resolution Considered and the Board unanimously approved the re-appropriation of funds from one Minor head to another Minor Head under the same major head of the sanctioned Budget Estimates of 2019-2020 as per the re-appropriation statement mentioned on agenda side.

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1.4. GRANT OF ASSISTANCE PACKAGE FOR DECEASED EMPLOYEES OF CBC.

Reference/Authority: Govt. of Pakistan Estb. Division Islamabad O.M No.8/10/2013-E-2(Pt) dated 4.12.2015 and ML&C Deptt letter No.73/137/ADG/(Est)/ ML&C/2007 dated 19-11-2008.

To consider an application dated NIL submitted by Mst. Hina Iqbal widow of Mr. Muhammad Sajid s/o Abdul Aziz, Ex-Driver CBC requesting therein for financial assistance as per Govt. of Pakistan Estb. Division Islamabad O.M No.8/10/2013-E-2(Pt) dated: 04.12.2015.

[

In this connection, it is apprised that the above named employee of CBC was expired on 05-05-2020 due to Natural death and struck off from the strength of CBC with effect from the same date. Payment is admissible to the bereaved family as per said Assistance Package as the matter regarding grant of Assistance Package to the families of the Cantonment Board’s deceased officials was discussed in the Director’s Conference held on 13-10-2008 in ML&C Deptt under the chairmanship of DGML&C wherein the matter was decided vide Item No.13 of the minutes of the Conference circulated vide ML&C Deptt letter under reference. The decision is reproduced as under:-

“DGML&C decided that each Cantt Board is competent to decide whether the package may be applied or not. Such cases may be decided through a CBR and these cases may not be referred to DML&C or HQML&C for permission. In case of transferable category the different Cantt Boards will share the burden proportionately where the official has served as is practice in pension cases.”

S.No. Name, Designation& BS of the deceased CBC Employee

Name of applicant and relation with the deceased

Amount of Assistance Package

1 Mr. Muhammad Sajid s/o Abdul Aziz, Driver (BPS-06)

Mst. Hina Iqbal (Widow)

Rs.9,00,000/-

Budget provision exists under head L-4 (j) of sanctioned Budget Estimates for 2019-20.



Resolution Considered and the Board unanimously approved an amount of Rs.9,00,000/- to be paid to the family of deceased employee on account of Assistance Package.

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1.5. PAYMENT OF ADVERTISEMENT BILLS/PUBLIC NOTICES ETC

Reference/Authority: Rule 19 of the Pakistan Cantonments Accounts Code, 1955.

To consider payment of advertisement bill amounting to Rs. 662,030/-

received from M/s Maxim Advertising Co. (Pvt) Ltd. In this connection it is apprised that this office has arranged publication of various advertisements, as per details appended below:-

S.No. Invoice No & Date Branch Subject Amount

1. PM-020040025 & 30-04-2020

Admin Public Notice Rs. 117,193/-

2. PM-020040030 & 30-04-2020

Bldg. Br. Public Notice Rs. 19,383/-

3. PM-0020010095 & 31-01-2020

CBC Elaj Situation Vacant Notice

Rs. 163,095/-

4. PM-02001006 & 31-01-2020

Admin Walk In Interview

Rs. 84,442/-

5. PM-01910011 10-12-2019

Sanitation Tender Notice Rs. 44,815/-

6. PM-019120029 16-12-2019

Bldg. Br Public Notice Rs. 17,478/-

7. PM-019120061 31-12-2019

Eng. Br. Tender Notice Rs.72,168/-

8. PM-019120012 10-12-2019

CBC Elaj Re-Tender Notice

Rs. 38,216/-

9. PM-019110059 29-11-2019

Store Br. Auction Notice Rs.50,846/-

10. PM-019110060 29-11-2019


11. PM-020010031 22-01-2020


It is apprised that afore-mentioned bills have been checked and verified by the Press Information Department (PID). Budget provision exists under relevant heads of sanctioned Budget Estimates for 2019-20.



Resolution Considered and the Board unanimously approved an amount of Rs. 662,030/- to be paid to M/s Maxim Advertising Co. (Pvt) Ltd on account of advertisement charges as mentioned on agenda side. The Board further unanimously resolved to approach Press Information Department (PID) to publish the notices/advertisements only in the newspapers as required by the Cantonment Board Clifton and no change whatsoever in number or newspaper be made in the best interest of office administration. The Board unanimously decided that if the request of the Board is not acceded to by the PID the Board shall have no other option but to get publish its notices / advertisements directly from newspapers instead of PID.

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2. ADMIN BRANCH

2.1. HIRING / RE-HIRING OF RESIDENTIAL ACCOMMODATION.

Reference/Authority: Govt of Pakistan Ministry of Housing & Works O.M No.F.4(8)/92-

Policy, dated 25-06-2018.

To consider applications submitted by following Cantonment Board employees for hiring / re-hiring of residential accommodations at the ceiling and period mentioned against each in the light of Govt. of Pakistan Ministry of Housing & Works O.M No.F.4(8)/92- Policy, dated 25-06-2018. At present no CBC accommodation is available to be allotted to the said officials:-

S. No.

Name & Designation

BPS Home/Flat No. to be hired/re-hired

Rental Ceiling per

month Period Status

01

Mrs. Sabiha Abdullah, Senior Architect

19

Flat No. 310, FL-3, Sea Breeze Condominium Scheme No. 5, Block-02, Clifton Karachi

Rs. 32,511/-

01.07.2020 to

30.06.2021 Re-hiring

02

Mr. Muhammad Abdul Majeed Qadri, ALS(Tech)

11 House No.R-196, Rafi Bungalow Malir

Rs.14,904/- 01.07.2020

to 30.06.2021

Re-hiring

03

Mr. Kamran UIllah Khan, Public Facilitator

09

House No.584/, Street No.15, Hill Area, E-Market, Chensear Goth, Mehmoodabad, Karachi.

Rs.10,196/- 01.7.2020

to 30.06.2021

Hiring

04

Mr. Abdul Sajid, Public Facilitator

09 House No.17, Block-112, Sector 5-G, New Karachi

Rs.10,196/- 01.7.2020

to 30.06.2021

Re-Hiring

Budget provision exists under relevant heads of sanctioned Budget Estimates for 2019-20.

Relevant files are placed on the table for perusal please.

[


Resolution Considered and the Board unanimously approved the hiring / re-hiring of residential accommodations at the ceiling and period mentioned against each official as mentioned on agenda side subject to sanction of the Competent Authority.

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2.2. REDRESSAL OF GRIEVANCES & SETTLEMENT OF DISPUTE COMMITTEE.

Reference/Authority: Rule 48 of the PPRA Rules, 2004.

To consider constitution of a committee for redressal of Grievances & Settlement of Disputes as required under Rule - 48 of the Public Procurement Rules, 2004, according to which the procuring agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract.

Rules 48 of the PPRA Rules 2004 is reproduced hereunder for perusal of the Board:-

48. Redressal of grievances by the procuring agency:-

(1) The procuring agency shall constitute a Committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract.

(2) Any bidder feeling aggrieved by any act of the procuring agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule 35.

(3) The Committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint.

(4) Mere fact of lodging of a complaint shall not warrant suspension of the procurement process.

(5) Any bidder not satisfied with the decision of the Committee of the procuring agency may lodge an appeal in the relevant Court of jurisdiction.



Resolution Considered and the Board unanimously approved to constitute a Committee for Redressal of Grievances and Settlement of Disputes as required under Rule 48 of the PPRA, 2004 for a period of one year upto 30-06-2021 comprising the following:-

S. No

Name Remarks

1. Col Akhtar Hussain (Colonel Coordination), Sta HQs Kci

Chairman

2. Maj. Naseem Jan (DAAG), Sta HQs Kci

Member

3. Mr. Amir Arab Ali, Protocol Officer, CBC Member

The composition of above Committee be uploaded on PPRA and CBC websites accordingly.

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2.3. BAN ON ILLEGAL / UN-AUTHORIZED WALL CHALKING IN CBC AREA

Reference/Authority: Section 118 (1) (a) (x, xi, & xii) of the Cantonments Act, 1924 and proposal floated by Vice President.

To consider the proposal received from Vice President regarding imposition of ban / restriction on wall chalking / wall advertisement etc being done by the various national / multinational companies / political parties / Aamils within the limits of Clifton Cantt.

It is apprised that various companies / political parties / Aamils are in habit of carrying out wall chalking within the limits of Clifton Cantt, which give ugly look and damage the natural beauty and cultural diversity of the area and the same is being done in violation of Sub Section (x, xi, & xii) of Section 118 (1) (a) of the Cantonments Act, 1924. It is also observed that the wall chalking is also causing tension and conflicts among the communities and with other institutes. Therefore, it is proposed to impose permanent ban on illegal / un-authorized wall chalking within the limits of Cantt. area. In this regard it is proposed to impose fine upon violators.



Resolution Considered and the Board unanimously approved to impose ban on wall chalking / wall advertisement etc being done by the various national / multinational companies / political parties / Aamils within the limits of Clifton Cantt. The Board further unanimously approved that in case of violation, warning letter to be served upon all concerned. In case of non-compliance penalty of Rs.5000/- be imposed upon the violators and in case of a continuing contravention, with an additional fine of Rs.10000/- upon every occurrence.

3. REVENUE BRANCH

3.1. PROPOSED ASSESSMENT UNDER SECTION 66 AND 67 OF THE CANTONMENTS ACT; 1924.

Reference/Authority: Section 66, 67 and 68 of the Cantonments Act, 1924

To consider the following list of proposed Assessment prepared under section 66 of the Cantonments Act. 1924, by the Assessment Committee for issuance and publication, as required under section 67 of the Cantonments Act. 1924.

Formula for Assessment of Residential Properties (Self Occupied)

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(Cost of Land + Cost of Construction) x 5% = ARV

Notice U/S 68 of the Cantonments Act, 1924 issued vide letter dated 28-05-2020 (Residential)

S.

No Lane/ Street Phase Plot

Total Area Sq.

Yd.

Total Covered

Area

Effective Date

Proposed ARV

1 23rd Street Ph-VI 90-I-II 500 8006.31 13-06-2019 1,249,715

2 Kh-e-Ittehad Ph-VI 52 2000 14270.35 20-03-2020 3,393,654

3 P Street Ph-VII 144-I 1000 11242.75 27-11-2016 1,974,922


S.


Total Area Sq. Yd.

Total Covered

Area

Effective Date

Proposed ARV

1 Zulfiqar Street No.3

Ph-VIII-A

13-II 500 7216.84 11-12-2019 935,134

2 3rd Gizri Street

Ph-IV B-5-II 1000 11620.99 11-08-2019 2,006,814

3 Block-8 Clifton

G-18, T.H. No.5

488.63 3114.81 06-03-2010 790,616

4 36th Street

Ph-VIII-A

213-I 1000 9005.79 16-01-2020 1,373,621

5 1st Street

Ph-VII-Ext

22 500 8046.25 25-01-2019 1,012,409


S.


Total Area Sq.

Yd.

Total Covered

Area

Effective Date

Proposed ARV

1 Iqbal Lane No.1

Ph-VIII-B

S-30 150 3839.25 16-06-2016 429,322


S.


Total Area Sq.

Yd.

Total Covered

Area

Effective Date

Proposed ARV

1 36th Street

Ph-VIII-A

213-I 1000 9005.79 16-01-2020 1,373,621

2 1st Street Ph-VII- 22 500 8046.25 25-01-2019 1,012,409

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Ext


S.


Total Area Sq.

Yd.

Total Covered

Area

Effective Date

Proposed ARV

1 34th Street Ph-VI 112-II 1000 13497 04-06-2020 2,507,690

2 4th Street

Ph-VII-Ext

S-83 120 3020.41 09-10-2019 356,733

3 5th Street

Ph-VII-Ext

239 500 8208.92 14-03-2020 1,134,413

4 5th Street

Ph-VII-Ext

S-179 100 2549.65 12-03-2020 315,049

5 Central Avenue

Ph-II B-II-B 500 6247.57 06-05-2018 1,148,790


S.


Total Area Sq.

Yd.

Total Covered

Area

Effective Date

Proposed ARV

1 Kh-e-Bahria Ph-VII 91-C 600 6954.92 21-04-2020 1,307,555

2 Zulfiqar Street No.4

Ph-VIII-A

50 986.83 10359.79 17-04-2017 1,653,053

Formula for Assessment of Commercial Properties (Self Occupied)

Rates as approved by the Board x sft = ARV

Notice U/S 68 of the Cantonments Act, 1924 issued vide letter dated 15-06-2020 (Commercial)

S.# Lane / Street

Phase Plot Total Area Sq. Yd.

Total Covered

Area

Unit Effective Date

Proposed ARV

1 21st

Comm. Street

Ph-II 67-C 200 1200 Mezzanine

Hall 20-06-2000

715,200

2 21st

Comm. Street

Ph-II 65-C 200 1209 Mezzanine

Hall 20-06-2000

720,564

3 Shahbaz Comm.

Ph-VI 2-C 100 300 Mezzanine Floor M-1

01-07-2019

178,800

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Street o.2

4 Shahbaz Comm.

Street o.2 Ph-VI 2-C 100 450

Mezzanine Floor M-2

01-07-2019

268,200



Resolution Considered and the Board unanimously approved to refer the cases as mentioned on agenda side to the Assessment Committee for inquiring / investigating and fixation of ARVs in the light of Section 68 (2) and (3) of the Cantonments Act, 1924. The Board further unanimously decided that in future a uniform variation from proposed ARVs should be adopted by the Assessment Committee to avoid discrimination and only valid objections shall be considered by the Assessment Committee while finalizing / authenticating the ARVs.

3.2. AUTHENTICATION/CONFIRMATION OF ASSESSMENT OF VARIOUS RESIDENTIAL & COMMERCIAL PROPERTIES FINALIZED BY THE ASSESSMENT COMMITTEE.

Reference/Authority: Section 69 of the Cantonments Act, 1924 and meetings of the

Assessment Committee held on 19-05-2020 & 09-06-2020.

To consider and confirm the ARVs of the various residential and commercial properties, finalized by the Assessment Committee, as required under Section 69 of the Cantonments Act, 1924 in its meeting held on 19-05-2020 & 09-06-2020.

Meeting of Assessment Committee held on 19-05-2020 (Residential)

S.No. Name of Owner

Property No.

Street/ Khaybane/

Lane Phase

Plot size

Sq.yds

Covered Area sq.

fts.

Year of Completion /Occupancy

Proposed ARV

ARV Fixed by the

Committee Remarks

1 Mr. Anwarullah Jatoi

10-I 30th Street Ph-V-Ext 500 6585.41 07-01-2020 1,117,086 Absent

2 Mr. Ali Hassan Sajid

38-A Kh-e-Rizwan Ph-VII 500 5417.75 15-03-2019 953,033 665,000

3 Dr. Syed Imtiaz Ahmed Shah

10 1st Street Ph-VII-

Ext 500 8370.59 18-10-2019 1,043,293 730,000

4 Mst. Naheed 325-D 17th Street Ph-VIII-

B 500 6949.47 21-02-2019 907,220 635,000

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5 Muhammad Asif

S-24 4th Street Ph-VII-

Ext 100 1845.12 11-02-2020 216,662 Absent

6 Lt. CDR (R) Saleem Shujaat Khan

3-B South Circular

Avenue Ph-II 575 6256.57 09-10-2019 1,114,561 780,000

7

Maj (R ) Naseem Haider Chaudhry

80-I 3rd Street Ph-VI 1000 11123.24 03-03-2020 2,054,465 1,650,000

8 Muhammad Saleem

S-148-A 4th B Street Ph-VII-

Ext 100 1801.92 22-01-2020 213,003 Absent

9 Dr. Asif Zaman Khan

24-B Sunset

Boulevard Ph-II 1054 11923.21 07-01-2018 2,094,827 1,675,000

10 Mr. Zamir Ahmed

1-II Creek Lane

No.2 Ph-VII 497.22 5509.18 15-10-2012 958,030 670,000

11 Mr. Aijaz Ali Jafferi

323-D 20th Street Ph-VIII-

B 497 7344.53 11-01-2019 945,778 660,000

12 Mrs. Azra Bano

81-II Saba Avenue Ph-V-Ext 500 6818.9 02-04-2017 1,143,018 Absent

13 Syed Farrukh Hussain

S-236-B 5th A Street Ph-VII-

Ext 100 2638.65 29-01-2020 293,663 Absent

14 Muhammad Naeem Javaid

232-II Kh-e-Shujaat Ph-VIII-

B 497 6875.86 21-11-2015 899,570 630,000

15 Mr. Tariq Mahmood

78-A F Street Ph-VI 1000 10848.3 24-11-2014 2,021,258

Deferred / Case discuss

to VP & CEO

Property already

assessed in the year 2015

@ ARV Rs.12,50,000/- and same was accepted by

the representative. Completion plan issued accordinly.

The owner of the property

sold the property to Mrs. Farhat Chughtai.

Mrs. Farhat Chughtai filed the

appeal i.e. DML&C

Karachi. The DML&C Case remaind back vide appeal No.01/2020.

Previous Assessment is set aside vide order dated 20-01-2020.

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16

Mr. Kamran Ajmal Mian & Mrs. Afshan Kamran Mian

9-B 1st East Street Ph-I 942 10305.65 03-11-2018 1,829,638 Absent

Assessment Committee

Already fixed the ARV @

Rs.13,70,000/- in its meeting dated 20-08-

2019. The owner of the

property submitted appeal i.e. DML&C

karachi. Case reminded back by

DML&C vide appeal

No.17/2019.

17 Mr. Abdul Aleem Khan & 02 others

S-33-A Tariq Street

No.9 Ph-VII-

Ext 120 2132.95 16-05-2019 253,117 Absent

18 Mr. Vaqar Ahmed Khan

69-I 19th Street Ph-V 516.6 2418 27-07-2008 204,805 Absent

Case was putup in

assessment Committee on

12-05-2020. Committee directed to conduct a

fresh survey for

verification of 1st Floor

Construction.

Meeting of Assessment Committee held on 19-05-2020

(Commercial)

S. No.

Name of Owner

Property No.

Street/ Khayban/

Lane Unit Phase

Plot Size

Sq.yds.

Covered Area sq.

fts'


Proposed ARV

ARV Fixed by the

Committee Remarks

1 Lt. Col (R ) Muhammad Jamil Awan

16-C Zulfiqar Comm.

Street No.4

Ground Floor Hall

with Basement

Ph-VIII-A

100 1800 02-06-2018 655,200 556,000

1st Floor Hall-101

Ph-VIII-A

100 1010.15 02-06-2018 501,034 425,000

2nd Floor Hall-201

Ph-VIII-A

100 1010.15 02-06-2018 461,639 392,000

3rd Floor Hall-301

Ph-VIII-A

100 1010.15 02-06-2018 420,222 357,000

4th Floor Hall-401

Ph-VIII-A

100 1010.15 02-06-2018 383,134 325,000

2 The Owner / Occupant

D-28 KDA

Scheme-5 1st Floor Flat-102

Bl-9 1000 1500 16-04-2017 213,345 170,000


G-1 KDA

Scheme-5

Ground Floor Shop-

304 Bl-8 3750 42 01-06-1992 33,348 25,000 10% Slab

16

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4 Mrs. Sumaira Khan

15-C Bokhari Comm. Lane-13

3rd Floor Flat-301

with Basement

Ph-VI 400 1590 27-03-2019 to 26-03-

2020 900,000

Deferred due to visit

Previious ARV

Rs.96,800/- As per rent agreement.

Rent per month

Rs.75,000/- with 10% increase

cluase after expiry of

every year.

Meeting of Assessment Committee held on 09-06-2020 (Residential)

(1st Invitation)

S.No. Name of Owner Property

No. Street/Khaybane/Lane Phase

Plot size

Sq.yds.

Covered Area sq.

fts.


Proposed ARV

ARV Fixed by

the Committee

Remarks

1 Mr. Zafar Usman 52 Kh-e-Ittehad Ph-VI 2000 14270.35 20-03-2020 3,393,654 2,700,000

2 Mrs. Aasia javed 144-I "P" Street Ph-VII

1000 11242.75 27-11-2016 1,974,922 1,550,000

3 Muhammad Ishaque

90-I-II 23rd Street Ph-VI 500 8006.31 13-06-2019 1,249,715 875,000

4 Mrs. Shahimah Sayeed & 02 Others

41-B Circular Street Ph-II 1000 6173.19 05-05-2018 545,728 430,000

Excess Covered Area. Previous ARV Rs.58,923/-

5 Mr. Shaikh Nadeem Ahmed

200-I 19th Street Ph-

VIII-A

498 7590.33 25-05-2019 967,508 675,000

(2nd Invitation)



Plot size

Sq.yds.

Covered Area sq.

fts.


Proposed ARV

ARV Fixed by

the Committee

Remarks

6 Mr. Anwarullah Jatoi

10-I 30th Street Ph-V-

Ext 500 6585.41 07-01-2020 1,117,086 800,000

7 Muhammad Asif S-24 4th Street Ph-VII-Ext

100 1845.12 11-02-2020 216,662 190,000

8 Muhammad Saleem

S-148-A 4th B Street Ph-VII-Ext

100 1801.92 22-01-2020 213,003 190,000

9 Mrs. Azra Bano 81-II Saba Avenue Ph-V-

Ext 500 6818.9 02-04-2017 1,143,018 Absent

(3rd Invitation)



Plot size

Sq.yds.

Covered Area sq.

fts.


Proposed ARV

ARV Fixed by

the Committee

Remarks

10 Syed Farrukh Hussain

S-236-B 5th A Street Ph-VII-Ext

100 2638.65 29-01-2020 293,663 260,000

11 Mrs. Nageen Ahmad

69-I 19th Street Ph-V 516.6 2418 27-07-2008 204,805 proposed ARV is set

Aside.

Case was putup before assessment

Committee on 12-05-2020 & Committee directed to conduct a

17

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fresh survey for verification

of 1st Floor Construction. As per Survey

report 1st Floor not

constructed at the site.

12 Mr. Tariq Mahmood

78-A F Street Ph-VI 1000 10848.3 24-11-2014 2,021,258 1,250,000

Property already

assessed in the year 2015 @

ARV Rs.12,50,000/- and same was accepted by

the representative.

Completion plan issued accordinly.

The owner of the property

sold the property to Mrs. Farhat Chughtai.

Mrs. Farhat Chughtai filed the appeal i.e.

DML&C Karachi. The

DML&C Case remaind back vide appeal No.01/2020.

Previous Assessment is set aside vide order dated 20-01-2020.

13

Mr. Kamran Ajmal Mian & Mrs. Afshan Kamran Mian

9-B 1st East Street Ph-I 942 10305.65 03-11-2018 1,829,638 1,250,000

Assessment Committee

Already fixed the ARV @

Rs.13,70,000/- in its meeting dated 20-08-

2019. The owner of the

property submitted appeal i.e. DML&C

karachi. Case reminded back by

DML&C vide appeal

No.17/2019.

(5th Invitation)



Plot size

Sq.yds.

Covered Area sq.

fts.


Proposed ARV

ARV Fixed by

the Committee

Remarks

14 Mr. Abdul Aleem Khan & 02 others

S-33-A Tariq Street No.9 Ph-VII-Ext

120 2132.95 16-05-2019 253,117 225,000

15 Mr. M. A. Latif 4-B-II 28th Street Ph-V 500 6204.12 06-10-2018 to 05-10-

2,400,000 Absent Case deferred due to fresh

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2019 survey for the current status

of the property. As per survey report still property is vacant from long time & renuvation

work in process.

(photograph are attached)

This office issued

proposed notice as per

rent agreement.

Rent per month

Rs.200,000/-.

06-10-2019 to Cont…..

2,640,000 Absent

Meeting of Assessment Committee held on 09-06-2020

(Commercial)

S. No.

Name of Owner

Property No.

Street/ Khayban

/Lane Unit Phase

Plot Size

Sq.yds.

Covered Area sq.

fts'

Year of Complet

ion /Occupa

ncy

Proposed ARV

ARV Fixed by the

Committee

Remarks


6-C Rahat Lane

no.1

Ground Floor

Shop-1 Ph-VI 200 450

26-04-1999

357,300 Absent


27-C Kh-e-

Shamsheer Ground

Floor Hall Ph-V 100 900

01-07-2010

714,600 607,000 Previous ARV

Rs.15,40,000/- as per rent agreement. Case was putup before the

Board. The Board considered and

resolved to vide resolution No.2.3. dated 09-12-2019.

The Board refer the cases to the Assessment

Committee to re-assess these units on

self occupation subject to verification on case to case basis.

Assessment Committee verified

and same is putup in file.

Basement

Hall Ph-V 100 900

01-07-2010

118,800 100,000

1st Floro

Hall Ph-V 100 1075

01-07-2010

533,200 453,000

2nd Floor

Hall Ph-V 100 1075

01-07-2010

491,275 417,000

3 Mrs.

Samina Tahir

29-C Kh-e-

Shamsheer Ground

Floor Hall Ph-V 100 900

01-07-2010

714,600 607,000

19

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1st Floor

Hall Ph-V 100 1034.66

01-07-2010

513,191 436,000


31-C Kh-e-

Shamsheer Ground

Floor Hall Ph-V 100 1057.11

01-07-2010

839,345 607,000

1st Floor

Hall Ph-V 100 1047.49

01-07-2010

519,555 441,000


122-C 10th

Comm. Street

Mezzanine Floor

Ph-IV 200 1300.53

08-10-1993 to 30-06-2019

156,064 124,000 Previous ARV

Rs..65,749/- having covered area 412 now remaining

covered area assess w.e.f. 08-10-93 to 30-06-19 (as Residential

Rate). 1711.83

01-07-2019 to 30-06-2020

1,020,250 189,000


7-C Bokhari Comm.

Lane No.6

Ground Floor

Shop-1 with

Basement

Ph-VI 200 900 01-07-2019

416,700 354,000

Property already assessed in the year

2015. As per completion plan

therewas 01 Basement Hall but Sub_lease showing

each shops consist of 01 basement.

Ground Floor

Shop-2 with

Basement

Ph-VI 200 900 01-07-2019

416,700 354,000

7

Mr. Khawaj Muhammad Khan

130 National Highway

Whole Building

Ph-I 223.58

15-07-2006 to 14-07-2008

8,700,000

Case deferred due

to discuss

with V.P & legal

opinion to legal advisor

CBC.

Case No.02-2018. Case remind back to DML&C vide order passed dated 13-02-

2019. From the perusal of the above discussion, it is clear that the appellants

were under statutory obligation to

rpovide correct information to the authority enabling

them to fix assessment based on facts. The defendant also has committeed

a violation of following the due process of law by

not giving mandatory notice of

assessment to appellant as

required under Section 71(1-A) of

teh Cantt. Act 1924. The case is

therefore, remanded back to the

defendant for reassessment

keeping in view all

15-07-2008 to 14-07-2010

10,440,000

15-07-2010 to 14-07-2012

12,528,000

15-07-2012 to 14-07-2014

15,033,600

15-07-2014 to 14-07-2016

18,040,320

15-07-2016 to 14-07-2018

21,648,384

8

Mr. Khawaj Muhammad Khan

130-I National Highway

Whole Building

Ph-I 250 14010.00

15-07-2006 to 14-07-2008

14,400,000

15-07-2008 to 14-07-2010

17,280,000

20

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15-07-2010 to 14-07-2012

20,736,000

material facts on record; after

providing the opportunity of

being heard to teh appellants. Appeal

is remanded back to teh defendants for fresh assessment

with no orders as to costs. Rent Increase 20% after expiry of

02 years.

15-07-2012 to 14-07-2014

24,883,200

15-07-2014 to 14-07-2016

29,859,840

15-07-2016 to 14-07-2018

35,831,808



Resolution Considered and the Board unanimously approved and confirmed the ARVs finalized by the Assessment Committee under Section 69 of the Cantonments Act, 1924 as per agenda side. The Board further unanimously decided that in future a uniform variation from proposed ARVs should be adopted by the Assessment Committee to avoid discrimination and only valid objections shall be considered by the Assessment Committee while finalizing / authenticating the ARVs.

4. ENGINEERING BRANCH

4.1. PROCEEDINGS OF BUILDING COMMITTEE HELD ON 03-06-2020, 18-06-2020 & 23-06-2020.

To consider the proceedings of Building Committee constituted by the Board vide CBR No.12, dated 25-08-2015 as per detail given below held on 03-06-2020, 18-06-2020 and 23-06-2020:-

S No. Name of Building Committee Member Department

1 Mr. Aziz Suharwardy- Chairman

Vice President, CBC (Elected body)

2 Engr. Ismat Beg-Member Structure Engineer

PEC

3 Arch. Arif Belagaumi Architect.

PCATP

4 Major Naseem Jan Sta, HQ, Karachi.

Sta, HQ, Karachi.

5 Lt. Col. Muhammad Asif Iqbal DHA Member

TP&BC, DHA, Karachi

6 Lt. Col. (R) Adil Feroz CBC Member

Vigilance Officer, CBC

7 Major Sumaiya Wakeel Engineer 5 Corps, Karachi

21

PCB CEO

Engineers 5 Corps

8 Mr. Mohammad Jamil (Elected Member)

Elected Member (Local body)

9 Mr. Mohammad Ahmed- (Elected Member)


10 Mr. Ashraf John (Elected Member)


a) PROPOSED/REVISED PLANS-NOTICES U/S 179 OF THE

CANTONMENT ACT, 1924.

Reference/Authority: Section 179 of the Cantonments Act, 1924 (II-1924), CBR No.25 dated 23-10-1978 and Building Committee held on 03-06-2020, 18-06-2020 & 23-06-2020.

(RESIDENTIAL PLANS)

To consider notices under Section 179 of the Cantonments Act, 1924 (II of 1924) alongwith building plans of bungalows submitted by the following allottees / lessees received through DHA office requesting for approval of the Cantonment Board Clifton from municipal point of view. As per practice in vogue & in the light of the instructions of HQ 5 Corps; DHA has asked MEO to furnish NOC from land point of view for each case. The joint team of CBC & DHA (technical staff) has checked the building plans as well as existing site (of revised plans) jointly in DHA office & found in accordance with the CBC building bye-laws & DHA regulations.

It is mentioned that the Building Committee in its meeting held on 03-06-2020, 18-06-2020 & 23-06-2020 recommended all the under mentioned cases for approval of the Board:-

S. NO

NAME OF ALLOTEE/

LESSEE

PLOT NO. / LOCATION

AREA OF

PLOT

NATURE OF CONSTRUCTION

TOTAL COVER

ED AREA

MEO’S NOC NO. &

DATED

NAME OF ARCHITECT

REM

1 Mr. Muhammad Arif,

196, 38th Street, Ph-VI (B.V.III),

666.6 Sq.Yds

B+G+I 10915.12 Sft

Subject to obtain NOC from MEO

Najeeb Khan (One Window

CCC, DHA)

2 Mr. Usman Ali, 49-E, Sahil Street-28, Ph-VIII-E-8,

300 Sq.Yds

B+G+I 4913.56 Sft


Rizwan Sadiq (One Window

CCC, DHA)

3 Mrs. Farhat Naz Qureshi,

301/II, 34th Street, Ph-VIII-D,

500 Sq.Yds

B+G+I 6814.50 Sft


Shams-Ul-Qamar

(One Window

CCC, DHA)

4 Mr. Muhammad Akram,

118/I, 30th Street, Ph-VI,

500 Sq.Yds

G+I 5541.13 Sft


Syed Nazar Hussain Rizvi

(One Window

CCC, DHA)

22

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5 Mr. Muhammad Ismail,

52/II, 20th Lane, Ph-VII,

500 Sq.Yds

B+G+I 8124.50 Sft


S.A.Haleem (One Window

CCC, DHA)

6 Mrs. Mahwish Khan,

306-D, Kh-e-Shujaat, Ph-VIII-B,

498 Sq.Yds

B+G+I 7242.52 Sft


Adil Kerai (One Window

CCC, DHA)

7 Mr. Nosherwan Nawazish Ali

366-D, 21st Street, Ph-VIII-B,

500 Sq. Yds

B+G+I 7465.38 Sft


Faisal Bilwany

(One Window

CCC, DHA)

8 Mr.Rizwan 92/I,19th Street, Ph-VI,

500 Sq. Yds

B+G+I 7859.14 Sft


Faisal Bilwany

(One Window

CCC, DHA)

9 Mrs. Amina Tayyab

61/II, 25th Street, Ph-V

983.5 Sq.Yds

B+G+I 11892.09 Sft

K-15/PDSO/3

0513/02 Dated:

15/06/2020

Fahim Anwer (One Window

CCC, DHA)

10 Mr. Mohammad Rafique

S-105, 4th “B” Street, Ph-VII-Ext

100 Sq.Yds

B+G+I 2562.86 Sft

K-15/PDSO/3

0517/02 Dated:

15/06/2020

Shoaib A.Hashmi

(One Window

CCC, DHA)

11 Mr. Muhammad Hanif

43, 10th Street, Ph-V

499 Sq.Yds

B+G+I 7965.93 Sft

K-15/PDSO/7

430/25 Dated:

16/06/2020

Shams-Ul-Qamar

(One Window

CCC, DHA)

12 Mr. Muhammad Azeem Zafar Sheikh

94/I, 9th Street, Ph-VI

1000 Sq.Yds

B+G+I 12901.29 Sft

K-15/PDSO/3

0514/02 Dated:

15/06/2020

Shaista Khaliq

(One Window

CCC, DHA)

13 Mr. Nadeem Zafar Shaikh

94/II, 9th Street, Ph-VI

1000 Sq.Yds

B+G+I 13722.38 Sft

K-15/PDSO/3

0515/02 Dated:

15/06/2020

Shaista Khaliq

(One Window

CCC, DHA)

14 Mr. Jawed Mangrani

154/II, 27th Street, Ph-VIII-A

1000 Sq.Yds

B+G+I 8210.75 Sft

K-15/PDSO/2

2132/04 Dated:

16/06/2020

Shams-Ul-Qamar

(One Window

CCC, DHA)

15 Mr. Furqan Ahmed Khan

6-B/II, 30th Street, Ph-V-Ext

500.50 Sq.Yds

B+G+I 7844.93 Sft

K-15/PDSO/7

304/02 Dated:

15/06/2020

Jehangir Qureshi

(One Window

CCC, DHA)

16 Mr. Amjad Ali Khan

258, 21st Street, Ph-VIII-B

1000 Sq.Yds

B+G+I 10776.06 Sft

K-15/PDSO/3

0516/02 Dated:

16/06/2020

Tarique Ahmed Abro

(One Window

CCC, DHA)

17 Mr. Tariq Mangrani

154/I, 27th Street, Ph-VIII-A

1111.06 Sq.Yds

B+G+I 8552.43 Sft

K-15/PDSO/2

2131/04 Dated:

16/06/2020

Shams-Ul-Qamar

(One Window

CCC, DHA)

23

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18 Capt ® Iqbal Ahmed Khan

208/II, 12th Street, Ph-VIII-B

500 Sq.Yds

B+G+I 7095.40 Sft


Qamar Khalil Khan

(One Window

CCC, DHA)

19 Mrs. Dania 192, 39th Street, Ph-VI (B.V.3)

600 Sq.Yds

B+G+I 8969.22 Sft


Anjum Adil (One Window

CCC, DHA)

20 Mrs. Shahnaz Asif Kamil Mrs. Yasmin Veerjee

38/I, Kh-e-Muslim, Ph-VI

500 Sq.Yds

B+G+I 6979.42 Sft


Sharjeel Hamid

(One Window

CCC, DHA)

21 Mr. Raeefuddin Ahmed Mr. Moizuddin Ahmed

107/II, Kh-e-Roomi, Ph-VIII-A

509.00 Sq.Yds

B+G+I 6553.37 Sft


Farhan Ahmed

(One Window

CCC, DHA)

22 Mr. Muhammad Ovais Bhadelia

199-B, 28th Street, Ph-VIII-A

666 Sq.Yds

B+G+I 9501.30 Sft


Muti-Ul-Karim

A.Ansari

(One Window

CCC, DHA)

23 Mr. Salman Mehtab

34/I, 14th Street, Ph-V

500 Sq.Yds

B+G+I 8188.62 Sft


Ferozuddin (One Window

CCC, DHA)

24 Mr. Abdullah Hanif

20-E, Sahil Street-15, Ph-VIII-E-8

500 Sq.Yds

B+G+I 7444.35 Sft


S.A. Haleem (One Window

CCC, DHA)

BC RESOLUTION: Recommended for approval of the Board.



Resolution Considered and the Board unanimously approved the recommendations of the building Committee held on 03-06-2020, 18-06-2020 & 23-06-2020 from item Nos. 01 to 24 regarding residential building plans.

b) PROPOSED / REVISED PLANS - NOTICES U/S 179 OF THE CANTONMENTS ACT, 1924.

Reference/Authority: Section 179 of the Cantonments Act, 1924(II-1924) and Building Committee meetings held on 03-06-2020, 18-06-2020 & 23-06-2020.

(COMMERCIAL PLANS)

To consider notices under Section 179 of the Cantonments Act, 1924 (II of 1924) alongwith building plans of Commercial Buildings submitted by the following allottees / lessees received through DHA office requesting for approval of the Cantonment Board Clifton from municipal point of view. As per practice in vogue & in the light of the instructions of HQ 5 Corps; DHA has asked MEO to furnish NOC from land point of view for each case. The joint team of CBC & DHA (technical staff) has checked the building plans

24

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as well as existing site (of revised plans) jointly in DHA office & found in accordance with the CBC building bye-laws & DHA regulations.

It is mentioned that the Building Committee in its meetings held on 03-06-2020, 18-06-2020 & 23-06-2020 recommended all the under mentioned cases for approval of the Board:-

S. NO

NAME OF ALLOTEE/LESSEE

PLOT NO. /

LOCATION

AREA OF

PLOT

NATURE OF

CONSTRUCTION

TOTAL COVER

ED AREA

MEO’S NOC NO. &

DATED

NAME OF ARCHITECT

REMARKS

1 Mr. Muddasir Sardar & Mr. Muhammad Javed Iqbal

4-C, Khalid Comm. Street-2, Ph-VII Ext.

400 Sq.Yds

B+G+Loft+5th

Floor+ S.Tower+M. Room

26909.33 Sft

K-15/PDSO/30

483/02, dated 22-04-

2020

Farhan Ahmed

2 Mrs. Amna Sohail 47-C, Khalid Comm. Street-5, Ph-VII Ext.

100 Sq.Yds

B+G+4th Floor+

S.Tower+M. Room

5851.23 Sft

K-15/PDSO/28

855/04, dated 10-06-

2020

Abdul Aleem

3 Mr. Arif Elahi 29-C, Khalid Comm. Street-4, Ph-VII Ext.

100 Sq.Yds

B+G+4th Floor+

S.Tower+M. Room

5893.14 Sft


Safia Asif

4 Mrs. Rabbina Pervez 1-C, Shahbaz Lane-2, Ph-VI

200 Sq.Yds

B+G+4th Floor+

S.Tower+M. Room

11775.97 Sft

K-15/PDSO/20

647/04, dated 18-03-

2020

Hamid Hussain Ibrahim

5 Mrs. Ghazala Qurban

2-C, Tariq Comm. Street-2-A, Ph-VII Ext.

100 Sq.Yds

B+G+4th Floor+

S.Tower+M. Room

6292.98 Sft


Qamar Khalil Khan

6 Mrs. Shahla Wasi 204-C, Al-Murtaza Comm. Lane-3, Ph-VIII-A

200 Sq.Yds

B+G+4th Floor+

S.Tower+M. Room

11294.99 Sft


S.A.Haleem




Resolution Considered and the Board unanimously approved the recommendations of the building Committee held on 03-06-2020, 18-06-2020 & 23-06-2020 from item Nos. 01 to 06 regarding commercial building plans subject to concurrence of the Competent Authority.

25

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(c) COMPLETION RESIDENTIAL PLANS WITH NO VIOLATION CASES

Reference/Authority: Section 74 of the Cantonments Act, 1924 (II-1924) and Building Committee meetings held on 03-06-2020 & 18-06-2020.

(RESIDENTIAL BUNGALOWS)

To consider following completion plans (Residential Bungalows) received from lessees/allottees through DHA Karachi. The completion building plans mentioned below have been checked / vetted / by Staff of Engineering Branch & found in accordance with approved building plans. The sites have not been checked /verified on ground as checking of Buildings at sites in DHA area is responsibility of DHA as per practice in vogue.

It is mentioned that the Building Committee in its meetings held on 03-06-2020 & 18-06-2020 recommended all the under mentioned cases for approval of the Board:-

S. NO

NAME OF OWNER / LESSEE

PROPERTY NO. APPROVED VIDE BCR &

DATE

DHA LETTER NO. & DATE

NAME OF ARCHITECT AS

PER COMPLETION

PLAN

1 Mr. Sardar Jam Tamachi & Others 03

9, Zulfiqar Street-2, Ph-VIII-A

1(14) 21-08-2015

DHA/TP&BC/A16706,

dated 21-02-2020

Samar Ali Khan

2 Mr. Amin 436-D, 19th Street, Ph-VIII-B

1(7) 05-01-2018

DHA/TP&BC/A21995,

dated 08-05-2020

Saima Hashim

3

Mr. Abdullah Aman & Mr. Muhammad Arshad

S-66, Kh-e-Aziz Bhatti Shaheed, Ph-VII Ext.

1(14) 19-10-2018

DHA/TP&BC/S32760,

dated 28-04-2020

Najeeb Khan

4 Mr. Haseeb Nasir Rajput

46/II, 8th Comm. Street, Ph-IV

1(21) 28-09-2018

DHA/TP&BC/SSI195,

dated 28-04-2020

Saima Hashim

5 Mrs. Fazeelat Nasreen

M-10-M/III, Kh-e-Saadi, Ph-VII

1(10) 28-06-2013

DHA/TP&BC/A6667,

dated 28-04-2020

Najeeb Khan

6 Mr. Habib Nasir Rajput

77/II, 7th Comm. Street, Ph-IV

1(1) 31-08-2018

DHA/TP&BC/SSI453,

dated 28-04-2020

Saima Hashim

7 Mr. Dileep Kumar & Mrs. Hina Faisal


1(5) 25-05-2018

DHA/TP&BC/S33038,

dated 08-05-2020

Saima Hashim

8 Mr. Muhammad Nadeem Alam & Mrs. Naila Nadeem

239, 5th Street, Ph-VII Ext.

1(1) 23-02-2018

DHA/TP&BC/BS37, dated 08-05-2020

Safia Asif

9 Mrs. Perveen Akhter

44/II, Kh-e-Ittehad, Ph-VI

1(7) 28-09-2018

DHA/TP&BC/A9888,

dated 28-04-2020

Shamsul Qamar

10 Mr. Mohammad Wasim Khan

18, 1st Street, Ph-VII Ext.

1(21) 18-08-2017

DHA/TP&BC/A26161,

dated 30-04-2020

Qamar Khalil Khan

11 Mrs. Maira Imran S-23, Tariq Street-8, Ph-VII Ext.

1(21) 26-04-2016

DHA/TP&BC/AF22749A, dated 28-04-2020

Sharjeel Hamid

12 Lt. CDR (R) Mohammad Altamash


1(26) 07-12-2018

DHA/TP&BC/N13485,

dated 04-06-2020

S.A. Haleem

26

PCB CEO

13 Mrs. Syeda Urooj Junaid

S-70, 3rd Street, Ph-VII Ext.

1(11) 27-10-2017

DHA/TP&BC/S32324,

dated 20-05-2020

Saima Hashim

14 Dr. Muazam Ali Sheikh

S-217-P, 5th ‘A’ Street, Ph-VII Ext.

1(14) 22-06-2018

DHA/TP&BC/S31923,

dated 13-05-2020

Abdul Aleem

15 Mrs. Tasneem Shubair


1(2) 27-07-2018

DHA/TP&BC/S33016,

dated 19-05-2020

Najeeb Khan

16 Mr. Alay Javed Zaidi

42/I, 29th Street, Ph-V

1(30) 27-01-2017

DHA/TP&BC/A4789,

dated 10-06-2020

Asil Kerai

17 Mr. Faisal Amin R-33/I, Kh-e-Saadi, Ph-VII

1(36) 27-05-2015

DHA/TP&BC/A17616,

dated 08-06-2020

Sharjeel Hamid

18 Mr. Shahid Waseem

S-217-E, 5th ‘A’ Street, Ph-VII Ext.

1(12) 13-04-2018

DHA/TP&BC/S31845,

dated 09-06-2020

Safia Asif

19 Mrs. Ghazal Hafeez 200-C, 29th Street, Ph-VIII-A

1(37) 15-09-2017

DHA/TP&BC/A21916,

dated 04-06-2020

Sohail Ahmed Chohan

20 Mr. Mukhtar Ahmed Turk

148/III, 38th Street, Ph-VI, BV2

1(8) 29-01-2016

DHA/TP&BC/A19349,

dated 08-06-2020

Mutinuddin




Resolution Considered and the Board unanimously approved the recommendations of the building Committee held on 03-06-2020 & 18-06-2020 from item Nos. 01 to 20 regarding residential plans with no violation cases.

(d) COMPLETION PLAN WITH NO VIOLATION CASES.

Reference/Authority: Section 74 of the Cantonments Act, 1924 (II-1924) and Building Committee meetings held on 03-06-2020, 18-06-2020 & 23-06-2020.

(COMMERCIAL BUILDINGS)

To consider following completion plans (Commercial Buildings) received from lessees/allottees through DHA Karachi. The completion building plans mentioned below have been checked / vetted / by Staff of Engineering Branch & found in accordance with approved building plans. The sites have not been checked/verified on ground as checking of Buildings at sites in DHA area is responsibility of DHA as per practice in vogue.


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S. No

NAME OF ALLOTEE/

LESSEE

PLOT NO. / LOCATION

APPROVED VIDE BCR

& CBR DATE

AREA OF

PLOT

NATURE OF CONSTRUCTION


Name of Architect

1 Mr. Muhammad Amjad Jagir & Mrs. Salma Zulfiqar Ali

67-C, Zulfiqar Comm. Street-5, Ph-VIII-A

2(4) 23-02-2018

100 Sq Yds

B+G+4th Floor DHA/TP&BC/SSI/WL6466,

dated 29-04-2020

Faisal Bilwany

2 Mrs. Erum Anjum & Mrs. Ayesha Sohail

34-C, Bokhari Comm. Lane-12, Ph-VI

2(4) 18-12-2015

200 Sq Yds


dated 11-05-2020

Tarique Ahmed

Abro

3 Mrs. Marium Asif

19-C, 3rd Zamzama Comm. Lane, Ph-V

2(9) 10-03-2017

400 Sq Yds


dated 17-03-2020

Tarique Ahmed

Abro

4 Mr. Aslam Dangra

143-C, AL-Murtaza Comm. Lane-2, Ph-VIII-A

2(11) 30-12-2016

400 Sq Yds


dated 29-04-2020

Saleh Saleem Memon

5 Mrs. Seema & Mrs. Kaneez Fatima

32-C, 22nd East Street, Ph-I

2(5) 13-02-2015

200 Sq Yds


dated 24-04-2020

S.A. Haleem

6 Mr. Saad Sohail

81-C, 24th Comm. Street, Ph-II Ext.

2(17) 22-06-2018

200 Sq Yds

B+G+4th Floor DHA/TP&BC/SSI/WL614, dated 03-06-

2020

Safia Asif

7 Mr. Fahad Mohsin

10-C, 25th Comm. Street, Ph-V

2(19) 26-01-2018

223.75 Sq Yds


2020

Syed Zainuddin

8 Mr. Abdul Sami Abdul Ghani & Mrs. Bilquees Aziz


2(6) 13-05-2016

100 Sq Yds

B+G+4th Floor DHA/TP&BC/WL850,

dated 12-06-2020

Tarique Ahmed

Abro

9 Mrs. Sitwat 48-C, Bokhari Comm. Lane-9, Ph-VI

2(4) 25-07-2013

100 Sq Yds


2020

Ferozuddin




Resolution Considered and the Board unanimously approved the recommendations of the building Committee held on 03-06-2020, 18-06-2020 & 23-06-2020 from item Nos. 01 to 09 regarding commercial plans with no violation cases.

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(e) EXTENSION U/S 183 (A) OF THE CANTONMENTS ACT, 1924

Reference/Authority: Section 183-A of the Cantonments Act, 1924(II-1924) and meetings of the Building Committee held on 03-06-2020, 18-06-2020 & 23-06-2020.

(RESIDENTIAL / COMMERCIAL PLANS)

To consider applications for grant of extension in time limit for completion of construction work of buildings / bungalows under Section 183(A) of the Cantonments Act, 1924 (II of 1924).


S. No


PROPERTY NO.

DATE OF APPROVAL

OF PLAN

DATE OF EXPIRY

OF SANCTION

DATE OF APPLICATION

EXTENSION REQUIRED

FROM

EXTENSION REQUIRED

UPTO

REM

1 Mr. Khalid Rafi


28-04-2017 To

27-04-2019

28-04-2019 To

27-04-2020

Owner app. Dt: 02-03-2020 DHA letter Dt:

09-03-2020 CBC Receipt

dt: 11-03-2020

28-04-2020 27-04-2021 2nd & Final

Extension

2 Mr. Riyaz Ahmed Memon

474-F, 18th Street, Ph-VIII-B

20-03-2018 19-03-2020 Application Dt: Nil, CBC receipt No. 3968, dated 01-06-2020

20-03-2020 19-03-2021 1st Extension

3 Mr. Sahil Raj Advani & Dr. Rochi Ram Dara (Alias) Rano

22-C, Muslim Comm. Street-1, Ph-VI

18-05-2018 17-05-2020 Application Dt: Nil, CBC receipt No. 3841, dated 18-05-2020

18-05-2020 17-05-2021 1st Extension

4 Mst. Shaista Ahmed


06-04-2018 05-04-2020 Owner app. Dt: 04-03-2020 DHA letter Dt:


dt: 13-03-2020

06-04-2020 05-04-2021 1st Extension

5 M/s HMFR Property Holdings (PVT) Ltd. Thr Dir Mr. Faisal Habib Ismail


31-03-2017 To

30-03-2019

31-03-2019 To

30-03-2020



dt: 13-03-2020

31-03-2020 30-03-2021 2nd & Final

Extension

6 Mrs. Sabiha Jabeen

252, 37th Street, Ph-VIII-A



dt: 18-05-2020

30-05-2020 29-05-2021 1st Extension

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7 Mr. Fahad Sarwar Mirza & Syed Sarfaraz Ali

25-C, National Highway, Ph-II Ext.



dt: 13-04-2020

06-04-2020 05-04-2021 1st Extension

8 Mr. Danish Elahi

15-C, Kh-e-Ittehad, Ph-II Ext.



dt: 18-05-2020

22-06-2020 21-06-2021 1st Extension

9 Mr. Muhammad Munaf

10-C, Ittehad Lane-6, Ph-VI



dt: 13-04-2020

16-04-2020 15-04-2021 1st Extension

10 Mrs. Rani Akmal Hussain

14-C, Jami Comm. Street-1, Ph-VII



dt: 20-05-2020

18-05-2020 17-05-2021 1st Extension

11 Mrs. Rabia Abedi

55, 2nd Street, Ph-V



dt: 12-06-2020

10-07-2020 09-07-2021 1st Extension

12 Mr. Farooq Ahmed Shaikh & Mr. Naveed Anjum Shaikh


07-04-2017 To

06-04-2019

07-04-2019 To

06-04-2020



dt: 18-05-2020

07-04-2020 06-04-2021 2nd & Final

Extension

13 Mr. Zulfiqar Ahmed

94, 1st Comm. Street, Ph-VI

26-04-2018 25-04-2020 Owner app. Dt: 30-04-2020 DHA leter Dt:


dt: 18-05-2020

26-04-2020 25-04-2021 1st Extension

14 Mrs. Farhana

114/II, Saba Avenue, Ph-VI

16-05-2017 To

15-05-2019

16-05-2019 To

15-05-2020

Owner app. Dt: 14-05-2020 DHA leter Dt:


dt: 04-06-2020

16-05-2020 15-05-2021 2nd & Fianl Extension

15 Mr. Asif Salim

38-C, Stadium Lane-1, Ph-V



dt: 04-06-2020

30-04-2020 29-04-2021 1st Extension

16 Mr. Asif Salim

30-C, 6th Zamzama Comm. Lane, Ph-V



dt: 04-06-2020

06-04-2020 05-04-2021 1st Extension

17 Mr. Fayyaz Ali

C-15-C, Kh-e-Nishat,

16-04-2018 15-04-2020 Owner app. Dt: 20-05-2020 DHA leter Dt: 03-06-

2020

16-04-2020 15-04-2021 1st Extension

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PCB CEO

Ph-VI CBC Receipt dt: 05-06-2020




Resolution Considered and the Board unanimously approved the recommendations of the building Committee held on 03-06-2020, 18-06-2020 & 23-06-2020 from item Nos. 01 to 17 regarding extension in time limit under Section 183 (A) of the Cantonments Act, 1924 in residential / commercial plans.

(f) RENEWAL OF ARCHITECT, STRUCTURAL ENGINEER & GEO TECH ENGINEER.

Reference/Authority: Building Bye-laws No.1 (2) (ix), 1 (2) (Lii), 1 (2) (Liii) and advertisement published in daily Dawn dated 11-02-2012 and Daily Jung dated 11-02-2012.

To consider applications received from the following Architects, Structural Engineers & Geo Tech Engineers for renewal of their enlistment / registration for the year 2020.

It is mentioned that the Building Committee in its meeting held on 18-06-2020 recommended all the under mentioned cases for approval of the Board:-

S. NO.

NAME OF PROFESSIONAL

NAME OF FIRM APPLICATION DATED

REGISTRATION DECISION OF BUILDING

COMMITTEE

REMARKS

ARCHITECT

1 Arch. Abdul Aleem

M/s. Abdul Aleem Associates

Application dt: Nil, & CBC Receipt. 4010, dt: 02-06-2020.

PCATP Recommended

STRUCTURAL ENGINEER

2 Engr. Orangzeb Khan

M/s. Design Tech

Application dt: 27-01-2020, & CBC Receipt. 4121, dt: 08-06-2020.

PEC Recommended

GEO-TECH ENGINEER

3 Engr. Zaki Yasin

M/s.Khalid & Associates

Application dt: 02-06-2020, & CBC Receipt. 4066, dt: 04-06-2020.

PEC Recommended


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PCB CEO



Resolution Considered and the Board unanimously resolved to defer the case of renewals as mentioned on agenda side. Proper procedure as per CBR No.4.2 of instant Board meeting be adopted. The Board further unanimously resolved to take up the case with DHA for venue of meeting of the Building Committee at CBC office instead of DHA as already decided by the Board vide CBR No.3.3, dated 03-03-2020.

(g) COMPOSITION OF OFFENCE OF ILLEGAL CONSTRUCTION FOR RESIDENTIAL BUNGALOW, (DATED 23-06-2020)

Reference/Authority: Section 185 of Cantonments Act, 1924 and Building Committee held

on 23-06-2020.

To consider the completion building plans (with violation) mentioned below received through DHA. The plans have been checked / vetted / by Staff of Engineering Branch & found in accordance with the already approved building plans. The sites have not been checked / verified by CBC staff as on ground checking of Building Control is a responsibility of DHA office as per practice in vogue.

S. NO.


PROPERTY NO.

APPROVED VIDE

BCR/CBR & DATE

NATURE OF ILLEGAL

CONSTRUCTION

COMPOSITION FEE REMITTED

BY THE DHA


ARCHITECT

AS PER COMPLETION PLAN

1 Mr. Arshad Sultan

22-A/I, North Circular Avenue, Ph-I

1(2) 18-07-2006

Exe. Area of B+F.Floor+Spiral Stair+S.Tower+G.

Room

Rs. 186600+2300= Rs. 1,88,900/-

DHA/TP&BC/A1258, dated 03-02-2020 & 08-06-2020

Abdul Aleem

2 Mr. Syed Haider Mehdi

Q-12/I, 10th East Street, Ph-I

1(26) 27-07-2018

Exe. Area of F.Floor +S.Tower

Rs. 36,185/- DHA/TP&BC/AF392, dated 08-05-2020

Matinuddin

3 Mr. Muhammad Abbas Bhagat

114/I, 6th Street, Ph-VI

1(29) 21-02-2014

Exe. Area of S.Tower+G. Room

Rs. 1,900/- DHA/TP&BC/N3381, dated 08-06-2020

Kaiser Ashrat




Resolution Considered and the Board unanimously approved the recommendations of the building Committee held on 23-06-2020 from item Nos. 01 to 03 regarding composition fees of residential plans subject to concurrence of the Competent Authority.

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PCB CEO

4.2. ISSUANCE OF CHALLANS ON ACCOUNT OF RENEWAL FEE OF ARCHITECTS, STRUCTURE ENGINEERS, VETTING ENGINEERS & GEO-TECH ENGINEERS ON PANEL OF CBC.

Reference/Authority: Building Bye-laws No.1 (2) (ix), 1 (2) (Lii), 1 (2) (Liii) and advertisement published in daily Dawn dated 11-02-2012 and Daily Jung dated 11-02-2012.

To consider the matter regarding issuance of challans on account of renewal fee of subject professionals already registered with PEC & PCATP & registered on panel of CBC through Building Committee & Board. In this connection, it is apprised that at present as per existing practice these challans are being issued before approval of these renewals by the Board.

Now the engineering branch vide report dated 15-06-2020 has requested that these challans may kindly be issued to the concerned professionals annually after recommendations of the Building Committee in order to expedite the process. However the recommendations of the Building Committee shall be got confirmed in forthcoming meeting of the Board.



Resolution Considered and the Board unanimously approved that the challans for renewal of registrations of the professionals and approval letter of the renewals after deposit of challans shall be issued after its approval by the Board.

4.3. SUB-DIVISION OF PLOT

i) PROPOSED SUB-DIVISION IN RESPECT OF OPEN RESIDENTIAL PLOT NO. 20-B, CIRCULAR STREET, PH-II, MEASURING 1137 SQ YARDS SITUATED IN DHA, CLIFTON CANTT, KARACHI.

Reference/Authority: MEO Karachi, letter No. K-15/PDSO/1611/20 dated 06-03-2020, this office letter No. CBC/BC/20-B, Circular Street/3084 dated 31-03-2020 and DHA letter no. DHA/TP&BC/A1487 dated 02-06-2020.

To consider MEO Karachi, letter referred to above regarding grant of NOC from municipal point of view to the proposed sub-division of Residential Plot No. 20-B,

Circular Street, Ph-II, DHA Karachi measuring 1137.00 Sq. Yds into two separate plots as per following detail:-

S.No Proposed Sub-divided Plot No. Area of Sub-divided plots

1. 20-B 568.50 Sq. Yds

2. 20-B/I 568.50 Sq Yds

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PCB CEO

Furthermore, the Survey Draftsman has visited site and recommended the case for grant of NOC from Municipal point of view by the Board. The DHA Karachi vide letter No. DHA/TP&BC/A1487, dated 02-06-2020 has also furnished clearance in this regard.



Resolution Considered and the Board unanimously approved to grant NOC from municipal point of view to the proposed sub division of residential plot No. 20-B, Circular Street, Phase-II, DHA Karachi measuring 1137.00 Sq.Yds into two separate plots i.e. 20-B, Circular Street, Phase-II, Karachi measuring 568.50 Sq.Yds & 20-B/I, Circular Street, Phase-II, Karachi measuring 568.50 Sq.Yds.

4.4. PERMISSION FOR EXECUTION OF PAK P.W.D WORKS IN CBC JURISDICTION.

Reference/Authority: Executive Engineer Pak P.W.D letters No.E.E. KCCD/NA-247/619, dated 28-05-2020, E.E.KCCD/NA-247/648, dated 25-05-2020 & E.E.KCCD-IX/NA-247/659, dated 01-06-2020

To consider the Executive Engineer Pak P.W.D letters No.E.E.KCCD/NA-247/619, dated 28-05-2020, E.E.KCCD/NA-247/648, dated 25-05-2020 & E.E.KCCD-IX/NA-247/659, dated 01-06-2020, requesting therein for issuance of NOCs to execute the works within CBC area. He has also requested vide an undertaking dated 16-06-2020 that P.W.D will restore the damaged road / PCC and utilities at their own.

Locations of works with length are as follow:-

S.No Description of work

Length Locality Remarks

1. Laying of water supply line.

1100-Rft Along sailor street from Korangi road to jamhoria colony phase-II, DHA

Recommendation of DHA is mandatory.

2. Laying of sewerage System

1496-Rft Jamhoria Colony To be considered by the Board

3. Laying of Sewerage System at Lower Gizri Ward-7 UC-31

2800-Rft 10th Gizri Street and 3rd Gizri Lane

Recommendation of DHA is mandatory.

4. Laying of Water Supply System at Lower Gizri Ward-7 UC-31

640-Rft Lower Gizri Ward-7 UC-31

To be considered by the Board

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Resolution Considered and the Board after detailed discussion unanimously approved to grant NOC to Executive Engineer Pak PWD in respect of works mentioned at Serial No.1 to 4 subject to the following conditions:-

i. The excavated portions shall be repaired / restored to its original state strictly in accordance with the modern engineering technique and to the fullest satisfaction of the Cantt Board’s technical / engineering staff.

ii. Before commencement of works NOC of DHA Karachi in respect of works mentioned at Serial No.1 & 3 shall be obtained.

iii. Executive Engineer Pak PWD shall have to furnish an undertaking

to be given by KW&SB to the effect that CBC’s water supply & sewerage system shall not be burdened due to these connections.

4.5. SINGLE STAGE TWO ENVELOPE BIDDING PROCEDURE

Reference/Authority: Proposal floated by Vice President and rule 36 (b) of PPRA Rules, 2004.

To consider the proposal floated by Vice President regarding adoption of “Single Stage Two envelope bidding procedure” for future tenders as per Rule-36 (b) for all type of procurements / works. The bids shall comprise a single package consisting of two separate envelopes, containing separately the financial and technical proposals as per tender:-

i. The envelopes shall be marked as “FINANCIAL PROPOSAL” AND “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion.

ii. Initially, only the envelope marked as “TECHNICAL PROPOSAL” shall be opened in the presence of contractors / firms or their authorized agents / representatives.

iii. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without being opened.

iv. The procuring agency shall evaluate the technical proposal by a Committee to be constituted by the Board comprising (technical officials of engineering Branch and elected members) in a manner prescribed in advance (Evaluation criteria circulated by PEC) without reference to the price and reject any proposal which does not conform to the specified requirements.

v. During the technical evaluation no amendments in the technical proposal shall be permitted.

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PCB CEO

vi. The financial proposals of bids shall be opened publically at a time, date and venue announced and communicated to the bidders in advance.

vii. After the evaluation and approval of the technical proposal the procuring agency shall at a time within the bid validity period, publically open the financial proposals of the technically accepted bids only by the Committee as mentioned above. The financial proposals of bids found technically non responsive shall be returned un-opened to the respective bidders and the bid found to be the most advantageous bid (lowest evaluated bid) shall be accepted.



Resolution Considered and the Board unanimously approved the proposal floated by the Vice President regarding adoption of “Single Stage Two envelop bidding procedure” for future tenders as per Rule-36 (b) for all type of procurements / works. The Board further unanimously approved that financial proposals of such contractors / firms whose technical proposals are recommended by the Evaluation Committee Board’s approval shall be opened by the Committee and a joint case having recommendations on technical proposals and financial proposal shall be placed before the Board jointly for approval being procuring entity in the light of rule 19 of Pakistan Cantonments Account Code, 1955 read with rule 11 of the PPRA Rules, 2004.

4.6. APPROVAL OF M&R ESTIMATES

Reference/Authority: RHQ Karachi letter No.6/14DKR/2019-20/Clifton/3500, dated 21-06-2019, CBR No.3.3 dated 3-8-2019 and CBR No.3.7 dated 9-12-2019.

To consider the following estimates for execution of necessary repair/maintenance works in the Cantonment area to facilitate its residents and maintain Cantt Fund Properties. The works are of emergent nature & shall be got executed through Annual term contractors. The budget provision exists under the relevant heads in current Budget Estimates 2019-20. Detail of each work is given below:-

S. No.

Description of Work Estimated Cost (M)

Head

1. Repair / Maintenance and painting of CB Office Clifton Cantt.

2.655 D-2 (a)

2. Repair / Maintenance of CBC Elaj, Punjab Colony. 2.635 D-2 (a)

3. Repair / Maintenance of plat form alongwith erection of 3” dia MS Pipes for R.O Plant at Ittehad pumping Station phase-VII, DHA.

1.17 D-2 (a)

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4. Repair / Maintenance of underground pumping Sump for storm water at Kh-e-Shahbaz Cross Kh-e-Popular Phase-VI, DHA Clifton Cantt

0.450 D-2 (c)

5. Road marking with T.P paint at 10th Street of Kh-e-Rahat Phase-VI Clifton Cantt.

0.625 D-2 (b)

6. Repair / Maintenance of damaged sewerage pipe line 12” dia between Hilal and Shahbaz Service road Phase-VI, Clifton Cantt.

0.414 D-2 (c)

7. Repair / Maintenance of damaged sewerage line near B.No.112/I, 9th Street of Kh-e-Muhafiz Phase-VI, DHA Karachi Clifton Cantt.

0.226 D-2 (c)

8. Repair / Maintenance of C.B Flat No.SF-01, Block-D, occupied by Mr. Imran Abbas, Senior Manager (I.T) at Askari Markaz Phase-I, Clifton Cantt.

0.510 D-2 (a)

9. Repair / Maintenance of CB Flat No.SF-01, Block-C, occupied by Mr. Sajjad Nazir, Assistant Secretary-II at Askari Markaz Phase-I, Clifton Cantt.

0.735 D-2 (a)

10. Repair/Maintenance of speed breakers & fixing of cat eyes and painting etc in Phase-V.

2.090 D-2 (f)

11. Repair/Maintenance of speed breakers & fixing of cat eyes and painting etc Phase-I & II (Ext)

1.250 D-2 (f)

12. Repair / Maintenance of speed breakers & fixing of cat eyes & painting etc in Phase-VI.

2.740 D-2 (f)

13. Repair / Maintenance of Road cut of 5th Gizri lane from Gizri Boulevard to “M” street Phase-IV

1.250 D-2 (b)

14. Cleaning / Excavating spoil or rubbish, loose / medium stiff clay, silt, sand gravel & any loam mud from the storm water drains in Phase-IV

4.922 D-2 (c)

15. Repair / Maintenance of Road cut Punjab Chowrangi underpass to 10th Gizri Pumping Station Phase-IV

1.620 D-2 (b)

16. Repair / Maintenance of road cut damaged due to laying of sewerage line Kh-e-Shujaat from “E” Street to Bismillah Hotel Phase-V

1.150 D-2 (b)

17. Repair / Maintenance of road cut of Kh-e-Janbaz from Kh-e-Shaheen to 26th Street Phase-V

2.40 D-2 (b)

18. Cleaning / Excavating spoil or rubbish loose / medium stiff clay, silt, sand gravel & any loam mud from the storm water drains in Phase-V

4.038 D-2 (c)

19. Repair / Maintenance of Kh-e-Badban (both sides) from Kh-e-Shahhen to Kh-e-Shujaat Phase-V

2.412 D-2 (b)

20. Repair / Maintenance of sewerage line 300mm bore near H No. 19/I, Kh-e-Badban Phase-V

0.120 D-2 (c)

21. Cleaning / Excavating spoil or rubbish loose / medium stiff clay, silt, sand gravel & any loam mud from the storm water drains in Phase-VI

6.376 D-2 (c)

22. Repair / Maintenance of sewerage line 230mm bore opposite H No. 55 7th Street Kh-e-Badban Phase-V

0.065 D-2 (c)

23. Repair / Maintenance of Road cut of 27th street Touheed Commercial Phase-V

1.06 D-2 (b)

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24. Repair / Maintenance of Road cut of Kh-e-Jahabaaz (Left side) from Kh-e-Shaheen to building No 46th Phase –V

0.811 D-2 (b)

25. Repair / Maintenance of Complete manholes at different allied Streets of Phase-V

0.293 D-2 (c)

26. Repair / Maintenance of damaged manhole slabs at different location of Ph-V

0.364 D-2 (c)

27. Repair / Maintenance of road cut of sewerage line of 24th Street Touheed Comm Phase-V

1.170 D-2 (c)

28. Repair / Maintenance of damaged sewerage line infront of B NO. 79/I, main Kh-e-Badar Ph-VI

0.095 D-2 (c)

29. Repair / Maintenance of damaged sewerage line at 6th St cross Rahat, B No. 38-C to 43-C Rahat Comm B NO. 14-A Ameer Khusro Ph-VI

0.163 D-2 (c)

30. Repair / Maintenance of damaged manhole slabs at different locations of Ph-VI

0.185 D-2 (c)

31. Repair / Maintenance of damaged manhole slabs at different locations of Ph-VI

0.457 D-2 (c)

32. Repair / Maintenance of Complete manholes at different allied Streets of Phase-VI

0.367 D-2 (c)

33. Repair / Maintenance of road at Back lane-9, Bukhari Comm near Muslim Phase-VI

0.890 D-2 (b)

34. Repair / Maintenance of road at Back lane-11, Bukhari Comm near Kh-e-Muslim Phase-VI

0.780 D-2 (b)

35. Repair / Maintenance of lane-6, Bukhari Comm Phase-VI

2.680 D-2 (b)



Resolution Considered and the Board unanimously approved the estimates mentioned at serial No.1 to 35 of the agenda side.

4.7. CLEANING AND DE-SILTING OF STORM WATER DRAINS BOTH BY MECHANICAL & MANUAL MEANS.

Reference/Authority: Rule 11 & 12 of PPRA Rules 2004, Rule 19 of the Pakistan Cantonments Account Code, 1955 as amended vide SRO No.184(1)/06 dated 01-03-2006 and tender Notice published on PPRA Website vide No. TS420146E dated 05-05-2020 and Daily Dunya and Daily The Express Tribune each dated 17-04-2020.

To consider the following rates received in response to tender Notice published on PPRA Website and CBC’s website as well as required under rule 12 of PPRA Rules, 2004 and Daily “Dunya” and Daily “The Express Tribune” each dated 17-04-2020 for

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cleaning and de-silting of storm water drains both by mechanical & manual means. The following firms have quoted their rates through sealed tenders as mentioned against each;-

S # Name of Firm Width Mtr Quoted rate (Rs.) per Mtr

1.

M/s. Rafiq& Sons Construction Co.

1.0 1850

2. 1.25 2500

3. 2.00 2500

4. 1.5 2500

5. 2.75 3600

6. 4.5 4600

7. M/s. AEA Brothers Construction Co

1.0 2100

8. 1.25 2400

9. 2.00 2400

10. 1.5 2400

11. 2.75 3400

12. 4.5 4800

13. M/s. M. H. Associates 1.0 1950

14. 1.25 2285

15. 2.00 2285

16. 1.5 2285

17. 2.75 3500

18. 4.5 4450

19. M/s. Standard Corporation 1.0 Nil

20. 1.25 ---

21. 2.00 ---

22. 1.5 ---

23. 2.75 ---

24. 4.5 ---

25. M/s. Pioneer Enterprises 1.0 Nil

26. 1.25 ---

27. 2.00 ---

28. 1.5 ---

29. 2.75 ---

30. 4.5 ---

From the above mentioned quoted rates it reveals that the lowest quoted rates are not reasonable being on higher side in consideration of prevailing rates of local market as reported by the concerned Branch on behalf of the Board being procuring agency.

Cantonment Board Clifton being procuring entity reserves the right to accept or reject any tender on technical / administrative grounds under Rule 33(1) of PPRA Rules, 2004.



Resolution Considered and the Board being procuring entity unanimously approved to reject the lowest rates being on higher side under Rule 33 (1) of PPRA Rules, 2004.

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4.8. SUPPLY / FIXING & REQUIREMENT OF TRAFFIC MANAGEMENT ITEMS.

Reference/Authority: Rule 11, 12 and 50 of PPRA Rules 2004, Rule 19 of the Pakistan Cantonments Account Code, 1955 as amended vide SRO No.184(1)/06 dated 01-03-2006 and tender Notice published in Daily AUSAF and Daily PAK Karachi each dated 13-03-2020 and CBR No.3.4, dated 13-04-2020.

To re-consider the following rates approved by the Board vide CBR No.3.4 dated 13-04-2020 received in response to tender Notice published on CBC’s website as well as required under rule 12 of PPRA Rules, 2004 and Daily “The AUSAF” and Daily “PAK Karachi” each dated 13-03-2020 for supply / fixing & requirement of traffic management items. The following firms have quoted their rates through sealed tenders as mentioned against each;-

S.No

Name of Article/item Unit

M/s S.Hassan

M/s Qaim Enterprises

M/s NR Enterprises

1) 1

Supply and fixing of Dragon teeth for one way traffic as per specification given below: Opening/Closing hydraulic system Spike thickness :st 15mm steel spike height 340mm Outside case: 520 (w) x 110(H)x2000/5000 (L) mm Special designed tyre killer to prevent un-wanted cars passing or to regulate traffic in certain directions.

Rft 17500 16800 Lowest

17800

2) 2

Repair of Existing dragon teeth each piece (box)

Each piece

5300 4750 Lowest

5400

3) 4

Supply and fixing of 6 core 1.5 mm cable/wiring required for both traffic signal countdown timer and to operate yellow sequence, road to be cut using mechanical cutter.

Per Meter

800 615 Lowest

975

4) Same as above, 7 core 1.5mm cable.

Per meter 750 640 Lowest

800

5) Same as above, 8 core 1.5mm cable.

Per meter 950 830 Lowest

1050

6) 5 Supply and Fixing of 2 inch polyethylene pipe

Per Meter

770 650 Lowest

850

7) 6 Supply and Fixing of futurled countdown timer for Utc traffic signals.

Each 38700 37500 Lowest

39000

8) 7 Supply and Fixing of futurled countdown timer for non Utc intersections.


153500

9) Supply and Fixing of traffic signal lights 200mm 03 aspect. Each 72000

70500 Lowest

73500

10) Supply and Fixing of traffic signal lights 300mm 03 aspect. Each 114200

112700 Lowest

115500

11) Supply of Movable traffic Diversion

Each 24700 23000 21500 Lowest

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barriers as of Standard dimension used by metro traffic police (sample can be seen in office of CBC(white colour included )

12) Controller cabinet (2x1.5x3) ft.


7300

13) Controller card (non Utc, 4x way) Each

139000 137500 Lowest

140000

14) Modules 200mm (yellow or any colour) Each

18200 17800 Lowest

19200

15) Modules 300mm ---do--- Each

22300 21500 Lowest

23000


Furthermore the said case was placed before the Board and the Board vide CBR No.3.4, dated 13-04-2020 approved the same erroneously as the tender notice could not be uploaded on PPRA website which is a clear violation of Rule 12 of PPRA Rules 2004 which tantamount to mis-procurement in terms of Rule 50 of the PPRA Rules 2004.



Resolution Considered and the Board unanimously approved to cancel its earlier approval of rates accorded vide CBR No.3.4 dated 13-04-2020 under Rule 33 (1) of the PPRA Rules 2004 as the procurement process was in violation of Rule 12 of the PPRA Rules 2004. The Board further unanimously approved to recall the tenders / bids under rule 34 of the Rules ibid.

4.9. UN-INTERRUPTED MINOR REPAIR & MAINTENANCE WORKS OF EMERGENT NATURE.

Reference/Authority: Letter received from Mr. Muhammad Jamil, member Cantt Board Clifton.

To consider a letter dated 22-06-2020 received from Mr. Muhammad Jamil, Elected member, CBC requesting therein to approach at appropriate level to refrain DHA vigilance to stop un-necessary interference during minor repair & maintenance works being executed by CBC officials.

In this regard, the elected member in his above referred letter has highlighted that DHA vigilance used to ask for DHA’s permission from CBC staff whenever they start M&R works of emergent nature like leakage of sewerage / water supply lines etc. They also used to stop the CBC staff from doing their work and at times confiscate the material as well.


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Resolution Considered and the Board unanimously approved to take up the matter with DHA through Station Headquarters Karachi requesting them to facilitate CBC officials for timely execution of emergent nature of minor repair & maintenance works without any interference in the best public interest.

4.10. SUPPLY OF MATERIAL REQUIRED FOR EXECUTION OF PATCH WORKS

[

Reference/Authority: Rule 11, 12 and 50 of PPRA Rules 2004, Rule 19 of the Pakistan Cantonments Account Code, 1955 as amended vide SRO No.184(1)/06 dated 01-03-2006 and tender Notice published in Daily Jahan-e-Pakistan dated 03-04-2020.

To consider the following rates received in response to tender Notice published on CBC’s website as well as required under rule 12 of PPRA Rules, 2004 and Daily Jahan-e-Pakistan dated 03-04-2020 for supply of materials required for execution of patch works. The following firms have quoted their rates through sealed tender as mentioned against each;-

S No.

Articles \ material

Qty

M/s. NR Enters

Quoted Rate

M/s. S.J Trader Quoted

Rate

M/s. Sky Trader Quoted

Rate

M/s. Qaim Enterprises

Quoted Rate

Amount (Rs.)

Remarks

1. Ghera

25000 Cft

88/ Cft 86 / Cft

(Lowest) 87 87.80 / Cft 2150000

M/s. S.J Trader Lowest

2. Crush

12000 Cft

95/ Cft(Lowe

st) 96/ Cft 96.90/ Cft 97/ Cft 1140000

M/s. NR Enters Lowest

3. Khaka

5000 Cft

77.90/ Cft 76/ Cft

(Lowest) 77/ Cft 77.30/ Cft 380000

M/s. S.J Trader Lowest

4.

Firewood

30-M. Ton

(30000 kg)

28 / Kg (Lowest)

28.50/ Kg 29/ Kg 29.90 / Kg 840000 M/s. NR Enters Lowest

G Total 4510000

Or 4.510(M)


It is further apprised that the tender process is in contravention of rule 12 of PPRA Rules 2004 therefore tantamount to mis-procurement in terms of Rule 50 of the PPRA Rules 2004.



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Resolution Considered and the Board unanimously approved to reject the lowest rates under Rule 33 (1) of the PPRA Rules 2004 as the procurement process is in violation of Rule 12 of the PPRA Rules 2004. The Board further unanimously approved to recall the tenders / bids under rule 34 of the Rules ibid.

4.11. PROCUREMENT OF SUPPLY OF IRON GARBAGE CONTAINERS (SKIP BINS).

Reference/Authority: Rule 11 & 12 & 42 (b) of PPRA Rules 2004, Rule 19 of the Pakistan Cantonments Account Code, 1955 as amended vide SRO No. 184 (1)/06 dated 1/3/2006 and Tender Notice/Quotation CBC/Store/2915 dated: 13/04/2020 published on PPRA website vide TS-420147-E dated 15/04/2020 and Newspaper The Nation & The Daily Dunya both dated 17/04/2020.

To consider the following rates received in response to tender Notice published on PPRA website vide TS-420147-E dated 15/04/2020 and CBC’s website as well as required under rule 12 of PPRA Rules, 2004 and Daily “The Nation” and Daily “Dunya” each dated 17-04-2020 for procurement of iron garbage containers (Skip Bins). The following firms have quoted their rates through sealed tenders on 05-05-2020 as mentioned against each;-

(COMPARATIVE STATEMENT)

S.#

Name of Articles Qty. M/s. Standard Corporation

M/s. Pioneer Enterprises

M/s. M.H. Associates

Rate Amount Rate Amount Rate Amount

1

Garbage Container (Skip Bin)

300 Nos.

46700 1,40,10,000 48000 1,44,00,000 49900 1,49,70,000

MS Sheet (CBC printed Logo) size 56” x 38” x 35” Floor: 10 Gauge Walls: 14 Gauge Complete Oil Painting

As per sample

Total: Rs. 1,40,10,000/-

(Lowest) Rs. 1,44,00,000/- Rs. 1,49,70,000/-

From the above mentioned quoted rates it reveals that the lowest quoted rates are not reasonable in consideration of prevailing rates of local market as reported by the concerned Branch on behalf of the Board being procuring agency. Cantonment Board Clifton being procuring entity reserves the right to accept or reject any tender on technical / administrative grounds under Rule 33(1) of PPRA Rules, 2004.

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Resolution Considered and the Board unanimously approved to reject the lowest rates under Rule 33 (1) of the PPRA Rules 2004 being on the higher side. The Board further unanimously approved to recall the tenders / bids under rule 34 of the Rules ibid.

4.12. CONSTITUTION OF PROCUREMENT / PURCHASE COMMITTEE.

Reference/Authority: Rule-19 of Pakistan Cantonments Account 1955, Rule-11 of PPRA Rules-2004 (as amended), CBR No.12 dated 25-08-2015, Office Order No.843 dated 17-12-2015 and No.967 dated 19-12-2019.

To consider the constitution of procurement / purchase Committee pursuant to Rule-19 of Pakistan Cantonments Account Code 1955, Rule-11 of PPRA Rules-2004 (as amended) wherein the Board is procuring entity and CBR No.12 dated 25-08-2015.

The TOR/Mandate of the procurement / purchase Committee will be as under:-

i. The Committee shall observe the principals / procedures of procurement as required under PPRA Rules-2004 (as amended) and Pakistan Cantonments Account Code, 1955 and operate within the ambit as defined in rule 19 of the Pakistan Cantonments Account Code, 1955 on behalf of the Board being procuring entity.

ii. The Committee shall carry out the opening and evaluation of bids as required under Rule 28, 29, 30, 31, 35, 36 and 37 of PPRA Rules 2004 (as amended) on behalf of the Board being procuring agency/entity.

iii. The Committee shall carry out the scrutiny of the proposals, bids, tenders, quotations etc of procurements/works.

iv. The Committee shall carry out rate analysis keeping in view of the specifications of goods/items to be procured.

v. All cases pertaining to procurements / works alongwith recommendations of the Committee shall be placed before the Board for consideration/approval being procuring entity in the light of rule 19 of the Pakistan Cantonments Account Code, 1955 and rule 11 of the PPRA Rules, 2004.



Resolution Considered and the Board unanimously approved the constitution of procurement / purchase Committee comprising the following:-

a. Mr. Aziz Ul Haq Suharwardy, Vice President - Chairman b. Major Naseem Jan DAAG, Sta HQ Karachi - Member c. Mr. Sajjad Nazir, Assistant Secretary-II, CBC - Member

proceeding of ordinary board meeting held on …

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