procurement card administrator paula hunsucker – 622.8246 [email protected]
TRANSCRIPT
The University Procurement Card Program has been established as a service to eligible persons within the University community to provide a more efficient method of purchasing and payment of small-dollar goods and services, as well as travel and travel-related expenditures.
The procurement card is a purchasing & payment tool, not a separate program. It is designed to be used in conjunction with existing policies, requirements, procedures and any other applicable University policies and procedures.
Reallocation is REQUIRED 4 Weekdays (see website for FY2011 schedule)
Supervisor Review & Sign Vacation
Cardholders Retain Original Documents Record Retention
Sponsored Agreements – at least 3 years, governed by agreement
Other University Funds – 3 years Document Submission
Group Travel cardholders MUST submit copies of all invoices, receipts and statements each month – CPO 8A
Grant Funded/Sponsored Program cardholders MUST submit copies of all invoices, receipts and statements each month - CPO 38A
Monitor Compliance Receipts Allocations Supervisor Reviewed Allowable Purchases
Report Provided to Summarize Findings 30 days to Respond Final Report and Response
Provided to Dean/VP
Purchase Limits General Office/Travel: $5K/$5K Group Travel: $10K/$50K
Accounting Codes Chart: E ORGN: Cardholder Agreement ACCT: Card Type
Split Purchases Personal Use Delegation Flowers Coffee/Break Room Supplies Restaurant Meals A full list of restrictions can be found in
the Requirements and Procedures Manual
Allowable: Hotels Airlines Rental Cars Rental Car Gas Airport Parking
Not Allowable Restaurant Meals (unless Group Travel)
Notify ProCard Administrator Surrender Pcard Cancelled by PCA
Cardholder Notified Forward Card to PCA