recruiting and procedures september 20, 2012. presentation agenda must see summer movies 2012-13...
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Kennesaw State Compliance
Recruiting and ProceduresSeptember 20, 2012
Presentation Agenda Must See Summer Movies 2012-13 Compliance Staff Mission Statement Recruiting Policies and Procedures In Closing….it’ a Wrap!
Summer Movies Thoughts on The Dark Knight Rises
Highly Recommended Drive The Ides of March
Mission StatementThe Kennesaw State University Compliance Office strives to provide a comprehensive compliance program with a focus on four general elements: rules education, policies and procedures, monitoring and self-reporting. This focus allows us to protect the integrity of the University, while fostering a culture of compliance and institutional control as required by the NCAA. Our visibility and availability are important aspects of providing a proactive approach as we assist the University, our student-athletes, institutional staff and donors/boosters in understanding the complex nature of NCAA rules.
Recruiting/Procedures
Contacts- 13.1.1.1Time Period – General Rule First Permissible Contact - July 1 following completion of
junior year
Exception – Men’s Basketball First permissible Contact – opening day of junior year, but only at
prospect’s educational institution During April recruiting period, contact may occur at residence as well
Contacts- 13.1.1.1Two Year College Prospects 2-year prospect who is not a qualifier may not be contacted
in person during first year of enrollment at 2-year school
Four Year College Prospects Must receive release from 4-year school
Telephone Calls- 13.1.3Time Period – General Rule
Permissible beginning July 1 following completion of junior year
No more than one call a week
Telephone Calls- 13.1.3Exceptions
Baseball, TR&F/XC, W. Lacrosse, Softball, Volleyball – one call a week outside of a contact period, unlimited
during a contact period
Men’s Basketball – first permissible call June 15 at end of sophomore year, and calls are unlimited
Telephone Calls- 13.1.3Exceptions
Women’s Basketball - One call during month of April during junior year on or after the
Thursday after Division I Women’s Final Four One call during month of May during junior year One call on or after June 1 – June 20 of junior year One call on or after June 21 – June 30 of junior year Three calls during month of July following junior year, with not more
than one call per week. After July, one call per week outside a contact period, unlimited during
a contact period
Telephone Calls- 13.1.3Applications
Once program reaches limit on calls for a particular time period, program may not initiate an additional phone call
Leave a message, return a phone call, etc.
Phone Call Exceptions -
13.1.3.3 Official Visits – Unlimited phone calls during 5 days immediately preceding official visit
NLI Signing Date – Unlimited phone calls on initial signing date and two days immediately after
Phone Calls After Commitment – Unlimited phone calls day after prospect signs NLI, acceptance of admission or financial aid agreement
Off Campus Contact Exception – Unlimited phone calls on day a permissible, in-person, off-campus contact occurs
Contacts – 13.1.5 Limited to 7 contacts and evaluations per prospect. During
senior year, no more than three contacts are permissible
Men’s Basketball – during academic year, limited to 7 contacts and evaluations per prospect and 130 recruiting-person days
Women’s Basketball – during academic year, limited to 7 contacts and evaluations, with no more than 3 contacts during senior year. Also limited to 100 recruiting-person days
Evaluations – 13.1.7.8.1Men’s Basketball Academic Year Recruiting Periods Regularly scheduled high school, prep school or 2-year college
contests and practices Regular scholastic activities only involving prospects enrolled at that
institution April Evaluation Period – Only at nonscholastic certified events Summer Evaluation Period – Only at institutional basketball camps and
certified noninstitutional organized events
Evaluations – 13.1.7.8.2Women’s Basketball
Academic Year Evaluation Period Regularly scheduled high school, prep school or 2-year college contests
and practices Regular scholastic activities only involving prospects enrolled at that institution Last full weekend of Fall Contact Period – nonscholastic events Last Friday, Saturday and Sunday of Spring Evaluation Period –
nonscholarstic events Summer Evaluation Period – Only at institutional basketball camps and
certified noninstitutional organized events
Evaluation Days – 13.1.7.10/11Softball – 50 evaluation days, excluding high school
softball competition
Volleyball – 80 evaluation days, including coach’s involvement in local sports club outside a contact/evaluation period
Contact/Eval and Phone LogsAll Contacts/Evals, Telephone Calls and E-Mails must be logged in Jumpforward.
Some sports do not have any recruits listed in Jumpforward – how are you communicating with prospects?
Expense reports will not be approved until recruiting activity shows up on Jumpforward logs.
POP QUIZ - QuestionIs it permissible to evaluate prospects competing on-campus during a quiet period?
POP QUIZ - AnswerNo, pursuant to a October 22, 2003 interp, it is not permissible to evaluate prospects competing on-campus outside of a contact or evaluation period.
13.1.5.5 Counting Contacts and Evaluations.
Evaluations that occur during the academic year count against the permissible number of recruiting opportunities. Outside of the academic year, evaluations do not count against the annual number of recruiting opportunities. Contacts that occur with a prospective student-athlete count against the permissible number of total recruiting opportunities regardless of the time period (e.g., academic year or outside the academic year). All contacts and evaluations are subject to recruiting calendar restrictions.
POP QUIZ - QuestionDuring a tournament evaluation, do the limitations on the recruiting-person and evaluation days apply?
POP QUIZ - AnswerYes, any day used for recruiting activities counts as a recruiting-person day or evaluation day, including each day of a tournament.
13.02.8.1, 13.02.9.1, 13.1.7.11 and 13.1.7.12
POP QUIZ - QuestionDuring an on-campus tournament involving prospects, which of the following is permissible?
a. Coach Llanes selecting the teams to participate in the tournamentb. Coach Morris observing a basketball tournament during a track quiet
periodc. Katie supervising the use of the facility on behalf of Kennesaw Stated. Coach Franklin awarding a MVP Plaque to prospects at the conclusion
of a women’s basketball tournament in the name of KSU.
POP QUIZ - Answerc. Katie supervising the use of the facility on behalf of Kennesaw
State
13.11.3.2 Activities Not Involving Institution's Staff.
The use of a member institution's facilities for physical activities by a group that includes prospective student-athletes shall not be considered a tryout, provided the institution's athletics department staff members or representatives of its athletics interests are not involved in the conduct, promotion or administration of the activity (other than activities incidental to supervising the use of the facilities) and are subject to all applicable NCAA recruiting legislation (see Bylaws 13.11.1.7, 13.11.1.8, 13.11.1.9 and 13.11.1.10). (Revised: 1/9/06 effective 8/1/06, 8/12/10)
Official Visits – Pre-VisitProcess1. Complete and submit Official Visit Request form via
Jumpforward under compliance tab of prospect2. Upload transcript(s) and test score(s) via Jumpforward
under document tab of prospect3. Create and upload itinerary under document tab of
prospect
Official Visits – DuringProcess1. Have PSA Sign Official Visit Prospect Guidelines Form2. Have Student-Host sign Host Instructions and Receipt Form3. Collect all receipts during visit to submit with expense
report
Official Visits – Post-VisitProcess1. Complete the Official Visit Summary/Meals Form2. Attach all completed Post-Visit Documents and receipts to
expense reportA.Prospect Guidelines FormB.Summary/Meals FormC.Student-Host Instructions
3. Submit expense report, along with all required documents, to the business office.
Official Visits – 13.6.7.5 Student-Host may now receive a maximum of $40
for each day of the official visit (max $80)
Student-Host may now receive an additional $20 for any additional prospect hosted per day.
Official Visits – 13.6.7.9 We may not decorate or arrange for personalized
recruiting aids. This includes decorations in hotel rooms, locker rooms, arena, offices, etc.
Prospect may not participate in any game day simulations.
Unofficial VisitsLogging Unofficial Visits
All scheduled unofficial visits are required to be logged Unofficial Visit Form is on Jumpforward Submit for approval after unofficial visit concludes
In Closing….It’s a wrap!
In Closing….it’s a wrap!Compliance Office Self-Reports/Violations 15.2.2 – Awarding of unlimited meal plans to some SA’s for
spring 2012
15.3.5.1 - Failure to notify student-athlete of cancellation of aid by July 1
13.9.1 – Sent a prospect a Scholly Offer even though prospect was not registered with NCAA EC
In Closing….it’s a wrap!Any Questions? Comments?
Thanks For Your Time!
Cindy recommends seeing: A Walk in the Clouds