request for proposal for supply, installation ... · page 3 supply, installation and maintenance of...

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Supply, Installation and Maintenance of Server for CIDCO, Aurangabad

Request for Proposal

For

Supply, Installation & Maintenance of Server for

CIDCO, Aurangabad

Ref No.: C.A. No. 02/CIDCO/SM/2014-15

Date: 11th August, 2014

Amount: Rs.1050 (Including 5% VAT)

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Table of Contents

1. Invitation for Proposal......................................................................................................................................................3

1.1. Bidding Schedule .......................................................................................................................................................3

1.2. Other Important Information Related to Bid ..............................................................................................4

2. Instruction to Bidders .......................................................................................................................................................5

2.1. About CIDCO ................................................................................................................................................................5

2.2. Objective of RFP .........................................................................................................................................................5

2.3. Cost of RFP ....................................................................................................................................................................5

2.4. RFP Ownership ...........................................................................................................................................................6

2.5. Proposal Preparation Costs .................................................................................................................................6

2.6. Amendment of RFP Document ...........................................................................................................................6

2.7. Supplementary Information to the RFP ........................................................................................................6

2.8. CIDCO’s right to terminate the process .........................................................................................................6

2.9. Earnest Money Deposit (EMD) ...........................................................................................................................6

2.10. Authentication of Bid .........................................................................................................................................7

2.11. Instructions for Online submission ............................................................................................................7

2.12. Procedure for Submission of Bids ...............................................................................................................8

2.13. Bid Submission Format .....................................................................................................................................9

2.14. Bid Submission Instructions ..........................................................................................................................9

2.15. Late Bids and Bid Validity Period ............................................................................................................. 10

2.16. Modification and Withdrawal of Proposals ......................................................................................... 11

2.17. Acknowledgement of Understanding of Terms................................................................................. 11

2.18. Scope of Work ..................................................................................................................................................... 11

2.19. Payment Terms .................................................................................................................................................. 12

2.20. Pre-Qualification Criteria .............................................................................................................................. 12

2.21. Technical Specifications ................................................................................................................................ 13

2.22. Delivery and Installation ............................................................................................................................... 17

2.23. Delivery and Documents ............................................................................................................................... 18

3. Annexure............................................................................................................................................................................... 19

3.1. Pre-Qualification Cover Letter ........................................................................................................................ 19

3.2. Annexure - Bank Guarantee for Earnest Money Deposit ................................................................... 21

3.3. Annexure – Guidelines for Commercial Proposal.................................................................................. 23

3.3.1. Commercial Proposal Cover Letter ..................................................................................................... 23

3.3.2. Commercial Proposal Format ................................................................................................................ 24

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1. Invitation for Proposal

1. CIDCO hereby invites Proposals from, professionally competent Organizations /

Firms, who meet the minimum eligibility criteria as specified in this bidding

document for the “RFP for Supply, Installation and Maintenance of Server for CIDCO,

Aurangabad” as detailed in the "Scope of Work" section 2.18 of this RFP document.

2. The complete bidding document shall be published on

https://cidco.maharashtra.etenders.in for the purpose of downloading. The downloaded

bidding document shall be considered valid for participation in the electronic bidding

process (e-Procurement/ e-Tendering) subject to the submission of required tender/

bidding document fee in the form of Demand Draft and EMD through Bank Guarantee

and in favor of “CIDCO Ltd” payable at Mumbai/Navi Mumbai and must be submitted

physically as per date and venue mentioned in the section 1.1 of the RFP, failing which

the bid will be summarily rejected.

3. Bidder/ Agencies are advised to study this RFP document carefully before submitting

their proposals in response to the RFP Notice. Submission of a proposal in response to

this notice shall be deemed to have been done after careful study and examination of

this document with full understanding of its terms, conditions and implications.

1.1. Bidding Schedule

S. No. Item Description

1 Name of the Project Request for Proposal for Supply, Installation and Maintenance of Server for CIDCO, Aurangabad

2 RFP Document Download Start/Expiry Date & Time

Start Date: 11/08/2014 at 2:00 P.M. Expiry Date: 5/09/2014 at 5:00 pm Please visit the below mentioned website https://cidco.maharashtra.etenders.in

6 Last date to send in requests for clarifications

The Bidders are requested to send their Pre-bid queries by email to [email protected] not later than 18/08/2014

7 Date, Time and place of pre-bid meeting

22/08/2014, 11:00 am Conference Hall, 2nd Floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai - 400 614

8 Release of response to clarifications would be available at

The official website: https://cidco.maharashtra.etenders.in

9 Last date (deadline) for submission of bids

5/09/2014, 5:00 pm

https://cidco.maharashtra.etenders.in/



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S. No. Item Description

10 Date Time and Place of opening of pre-qualification proposals

8/09/2014 at 3.00 pm at the aforementioned address of Pre bid meeting

11 Date Time and Place of opening of Commercial Proposals

Will be intimated later to the qualified bidders

12 Physical submission of EMD and Demand Draft for Tender fee as mentioned in section 2.9 of the RFP document

05/09/2014, 5:00 pm Address: CIDCO, Data Center, First Floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai - 400614 Contact number: 02267918699/8631 Fax: 02267918166 Email id: [email protected]

13 Detail of the contact person Officer: Mr. Faiyaz Khan System Manager Contact number: 02267918699/8631 Fax: 02267918166 [email protected]

1.2. Other Important Information Related to Bid

S.

No. Item Description

1.

Earnest Money Deposit (EMD) in

the form of Bank Guarantee from a

Nationalized/ Scheduled Bank in

the name of CIDCO Ltd. as per

ANNEXURE 3.2 of the RFP.

Rs. 25,000 (Twenty Five Thousand)

2. RFP Document Fees Rs. 1,050 (including 5% VAT)

3.

Performance bank guarantee

(PBG) from a Nationalized or

Scheduled Bank

10% of the contract value

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2. Instruction to Bidders 2.1. About CIDCO

City and Industrial Development Corporation of Maharashtra Ltd. (CIDCO) is a premier

New Town Development Authority - developing Navi Mumbai, it was began in the year

1971. CIDCO was specially set up by the Government of Maharashtra as its fully owned

company to plan and develop Navi Mumbai in a systematic manner. CIDCO is also

actively involved as Special Planning Authority (SPA) for various new town projects such

as Aurangabad, Nashik, Jalna, Latur, Waluj and many others.

CIDCO's expertise extends across all disciplines involved in urban development:

a) Urban Planning & Architecture

b) Transportation & Communication

c) Housing & Urban Infrastructure

d) Economics & Finance

e) Marketing & Town Services

2.2. Objective of RFP

CIDCO proposes to procure a total solution for the Supply, Installation, Integration,

Implementation and Maintenance of Server mentioned in the RFP with 3 years

comprehensive onsite Warranty and 2 years comprehensive AMC after expiry of the

warranty.

The bidder shall provide support for all issues related to the configuration and operation

of the system including but not limited to application, system interfaces, documentation,

and user manual documentation. The Bidder should have acceptable experience as

sought in the RFP to undertake the activities.

2.3. Cost of RFP

1. RFP document will be made available to the Bidders in the public domain. RFP

document will not be issued manually from Department office. The RFP document can be

downloaded from the CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in.

2. Bidders shall submit, along with their bids, RFP Document Fee of Rs.1050/ (including

5% VAT) in the form of a Demand Draft issued by any Nationalized/Scheduled bank in

favour of ‘CIDCO Ltd.’ payable at Mumbai/Navi Mumbai, Maharashtra. For details please

refer to Bidding Schedule as given in Section 1.1 of the RFP.


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2.4. RFP Ownership

The content of this RFP is a copy right material of CIDCO. No part or material of this RFP

document should be published on paper or electronic media without the prior written

permission from CIDCO.

2.5. Proposal Preparation Costs

1. The bidder shall submit the bid with all related costs accounted for and CIDCO shall

not be held responsible for any cost incurred by the bidder. Submission of a bid does not

entitle the bidder to claim any cost and rights over CIDCO and CIDCO shall be at liberty

to cancel any or all bids without giving any notice.

2. All materials submitted by the bidder shall be the absolute property of CIDCO and

no copyright /patent etc. shall be entertained by CIDCO.

2.6. Amendment of RFP Document

1. All the amendments made in the document would be published on the CIDCO website

and shall be part of RFP.

2. The bidders are advised to visit the aforementioned website on regular basis to check

for necessary updates. The CIDCO also reserves the rights to amend the dates mentioned

in this RFP.

2.7. Supplementary Information to the RFP

If CIDCO deems it appropriate to revise any part of this RFP or to issue additional data to

clarify an interpretation of provisions of this RFP, it may issue supplements to this RFP.

Any such corrigendum shall be deemed to be incorporated by this reference into this RFP.

2.8. CIDCO’s right to terminate the process

CIDCO may terminate the RFP process at any time without assigning any reason. CIDCO

reserves the right to amend/edit/add delete any clause of this Bid Document. This will be

informed to all and will become part of the bid /RFP and information for the same would

be published on the CIDCO website.

2.9. Earnest Money Deposit (EMD)

1. Bidders shall submit, along with their bids, EMD of Rs. 25, 000/- in the form of a Bank

Guarantee issued by any Nationalized/ Scheduled bank in favour of CIDCO Ltd. In case

Bank Guarantee is issued out of Mumbai/Navi Mumbai then endorsement should be

done from local branch of the bank.

2. The EMD shall be denominated in Indian Rupees only. No interest will be paid by

CIDCO on the EMD amount and EMD will be refunded to the all Bidders (including the

successful Bidder) without any accrued interest on it

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3. The EMD shall be submitted as mentioned in the section 2.9 of the RFP document.

Bids submitted without adequate EMD shall be liable for rejection.

4. Unsuccessful bidder’s EMD will be returned to the unsuccessful bidder within 90 days

from the date of opening of the financial bid. The Bid Security, for the amount mentioned

above, of the successful Bidder would be returned upon submission of Performance

Bank Guarantee for an amount equal to 10% of Total Contract Value.

5. The EMD may be forfeited:

a) If a Bidder withdraws his bid or increases his quoted prices during the

period of bid validity or its extended period, if any.

b) In case of a successful Bidder, if the Bidder fails to sign the Contract in

accordance with the terms and conditions

c) If during the bid process, a bidder indulges in any such deliberate act as

would jeopardize or unnecessarily delay the process of bid evaluation and

finalization

d) If, during the bid process, any information is found false/fraudulent/mala

fide, then CIDCO shall reject the bid and, if necessary, initiate action.

The decision of the CIDCO regarding forfeiture of the EMD shall be final and binding

upon bidders.

2.10. Authentication of Bid

Authorized person of the bidder who signs the bid shall obtain the authority letter from

the bidder, which shall be submitted with the Bid. All pages of the bid and its annexures,

etc. shall be singed and stamped by the person or persons signing the bid.

2.11. Instructions for Online submission

Proposals must be direct, concise, and complete and must be submitted online only.

CIDCO will evaluate the Bidder’s Proposal based on its clarity, relevance and the

directness of its response to the requirements of the Project as outlined in this RFP.

Bidders shall furnish the required information on their Pre-Qualification and Commercial

Proposals in the enclosed formats only. In case of any deviations in the format Bid will be

liable for rejection.

The following points need to be considered while submitting the bids:-

1. Bidders Tool Kit link (detailed Help documents, designed for bidders) has been

provided on e-Tendering website

(https://maharashtra.etenders.in/mah/toolkitBidder.asp) in order to guide them

https://maharashtra.etenders.in/mah/toolkitBidder.asp

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through different steps involved during e-Tendering such as online procedure for

tender document purchase, bid preparation, bid submission.

2. If any assistance is required regarding e-Tendering (registration / upload /

download) please contact e-Tendering Help Desk on number: 020 25315555 /

9167969614.

3. The tender document is uploaded / released on CIDCO e-tendering website

https://cidco.maharashtra.etenders.in. Tender document and supporting documents

may be downloaded from above mentioned link. Subsequently, bid has to be prepared

and submitted online ONLY on the e-Tender portal.

4. The date and time for online submission shall strictly apply in all cases. The

tenderers should ensure that their tender is prepared online before the expiry of the

scheduled date and time and then submitted online before the expiry of the scheduled

date and time. No delay on account of any cause will be entertained. Offers not

submitted online will not be entertained.

5. In the event of the specified date for the submission of Bids being declared a holiday,

the Bids can be submitted online up to the appointed time on the next working day for

which CIDCO will make necessary provisions.

6. CIDCO may, at its own discretion, extend the date for submission of bids. In such a

case all rights and obligations of CIDCO and the Bidders shall be applicable to the

extended time frame.

7. The offers submitted as documents, by telex/telegram/fax/Email or any manner

other than specified in point ‘4’ of this section, will not be considered. No

correspondence will be entertained on this matter.

8. Printed terms and conditions of the bidders will not be considered as forming part

of their bid.

9. The amendment will be notified on tendering website:

http://cidco.maharashtra.etenders.in. The amendment should be taken into

consideration by the Bidders while preparing their bids.

2.12. Procedure for Submission of Bids

1. To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender

and subsequently download the Tender Document and its supporting documents,

kindly visit following e-Tendering website: http://cidco.maharashtra.etenders.in

2. The Bidders participating first time for e-Tenders on GoM e-tendering portal will

have to complete the Online Registration Process for the e-Tendering portal.


http://cidco.maharashtra.etenders.in/

http://cidco.maharashtra.etenders.in/

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3. All bidders interested in participating in the On-line e-Tendering process are

required to obtain Class II or Class III Digital Certificates. The tender should be

prepared & submitted online using individual’s digital signature certificate.

4. The interested bidders will have to make online payment (using credit card/debit

card/net banking/Cash Card) of Rs. 1038/- (inclusive of all taxes) per bid per tender

to online service provider of e-Tendering system at the time of entering online Bid

Submission stage of the tender schedule.

2.13. Bid Submission Format

1. The entire proposal shall be submitted strictly as per the format specified in this

Request for Proposal.

2. Bids not confirming to the eligibility criteria listed in this RFP will be summarily

rejected.

3. Submission of forged documents will also result in summary rejection of the bid.

4. Bids with deviation from any of prescribed formats are liable for rejection.

2.14. Bid Submission Instructions

1. Complete bidding process will be online (e-Tendering) in two envelope system. Submission

of bids shall be in accordance to the instructions given in the Table below:

Particulars Instructions

Envelope A:

RFP Document Fees and

EMD

Scanned copy of RFP Document Fees and EMD should be

submitted online. Bidder will ensure to send the original

RFP Document Fees and EMD by Courier / Hand at the

address:

Mr. Faiyaz Khan

System Manager

CIDCO, Data Center, First Floor, CIDCO Bhavan

CBD Belapur, Navi Mumbai - 400 614

Proof of Submission of RFP Document Fees and Proof of

Submission of EMD should be submitted as part of the Pre-

qualification Proposal

Envelope A:

Pre-qualification Proposal

The Pre-qualification Proposal shall be prepared in

accordance with the requirements specified in Section 2.20

of the RFP

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Particulars Instructions

Each page of the Pre-qualification Proposal should be signed

and stamped by the Authorized Signatory of the Bidder. Pre-

qualification Proposal should be submitted through online

bid submission process only

Envelope B:

Commercial Proposal

The Commercial Proposal shall be prepared in accordance

with the requirements specified in this RFP and in the

formats of prescribed in ANNEXURE 3.3 of the RFP.

Each page of the Commercial Proposal should be signed and

stamped by the Authorized Signatory of the Bidder.

Commercial Proposal should be submitted through online

bid submission process only.

Note: The front page of the proposal document shall indicate the name and address of the

Bidder.

2. The following points shall be kept in mind for submission of bids:

a. CIDCO will not accept delivery of Proposal in any manner other than that specified in

this RFP. Proposal delivered in any other manner shall be treated as defective, invalid

and rejected

b. The Bidder is expected to price all the items and services sought in the RFP. The Bid

should be comprehensive and inclusive of all the services to be provided by the

Bidder as per the scope of his work and must cover the entire Contract Period.

c. Commercial Proposal shall not contain any technical information.

d. If any Bidder does not qualify the Pre-qualification criteria stated in Section 2.20 of

this RFP, the Commercial Proposal of the Bidder shall not be opened in the e-

Tendering system.

e. It is required that the all the Bids submitted in response to this RFP should be

unconditional in all respects, failing which CIDCO reserves the right to reject the Bid

f. Bids sent by telex/telegraphic/tale-fax post/ courier will be rejected.

2.15. Late Bids and Bid Validity Period

Bids received after the due date and the specified time (including the extended period if any)

for any reason whatsoever, shall not be entertained and shall not be opened in the e-

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Tendering system. The validity of the bids submitted before deadline shall be till 180 days

from the date of submission of Bid.

2.16. Modification and Withdrawal of Proposals

No Proposal may be withdrawn in the interval between the deadline for submission of

Proposals and the expiration of the validity period specified by the Bidder on the

Proposal form. Entire EMD may be forfeited if any of the Bidders withdraw their Bid

during the validity period.

2.17. Acknowledgement of Understanding of Terms

By submitting a Proposal, each Bidder shall be deemed to acknowledge that he has

carefully read all sections of this RFP, including all forms, schedules, annexure,

corrigendum and addendums (if any) hereto, and has fully informed itself as to all

existing conditions and limitations.

2.18. Scope of Work

a) The scope of the work for this project includes Supply and Installation of the

server and to provide onsite maintenance support for the server during the

warranty period of 3 years (with next business day response and resolution at

CIDCO Aurangabad Office) from the date of acceptance of the systems at the

Aurangabad office of CIDCO.

b) In case of any failure of Hard Disk or any parts /equipment during the warranty

period, the Successful Bidder shall be responsible to replace such Hard Disk or any

parts /equipment with new one.

c) Bidders should provide comprehensive onsite support during Annual

Maintenance Contract (AMC) for the period of 2 years with response time of 6

hours and resolution time of 12 hrs.

d) The Successful bidder shall appoint a dedicated Person (though not required to be

deployed full time) during the period of the contract that should be present for

discussions, important meetings and should act as one point contact for CIDCO.

e) CIDCO reserves the right to place Purchase order to the successful Bidder for any

further requirement of server at the agreed unit rate i.e. the rate contract for a

period of six months from the date of first Purchase Order.

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2.19. Payment Terms

S No. Activity % of Total Fee

1 Upon delivery and installation of supplied

hardware at CIDCO Aurangabad office

90%

2 On submission of PBG of 10% of the total

contract value Valid up-to 180 days after

the contract completion

10%

2.20. Pre-Qualification Criteria

The Bidder should possess the requisite experience, resources and capabilities in

providing the services necessary to meet the requirements, as described herein. The

Bidder should also possess the technical know-how and the financial wherewithal that

would be required to complete the scope of work. The Bid must be complete in all

respects and should cover the entire scope of work as stipulated in the document.

Bidders not meeting the following Pre-qualification Criteria will not be considered for

further evaluation.

a. The Bidder should be a company registered under the Companies Act, 1956

since the last three years.

b. The Bidder should have minimum annual turnover of ₹ 2 Cr during the last

three financial years (2011-12, 2012-13, 2013-14) or calendar years 2011,

2012, 2013 or bidder’s financial years.

c. The Bidder should be a profit (profit after tax) making company in the last

financial year i.e. 2013-14 or calendar year 2013 or the Bidder’s financial year.

d. The Bidder should be authorized business and support partner for OEM

equipment.

e. The Bidder must provide references of two clients who have procured servers

from them.

f. The Bidder should not be banned from participating in any of the Tenders by

Government of Maharashtra/ Any State Government/ Government of India as

on date of submission of the Bid

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2.21. Technical Specifications

Server: Data Base Server

Component Description of Requirement

Chassis 2 U Rack Mountable

CPU The server should be configured with minimum 16 Intel Processor,

Octa/Hexa/Quad Core Intel Xeon latest series Processor.

CPU L3 CACHE

Memory Min 25MB (1 x 25 MB) L3 cache

Motherboard Intel® C600 Series Chipset

Intel® E5-2400v2 Processor Family

Memory 64GB Memory scalable up to 192GB Memory

Scalability Scalability - The proposed server should have the capability of 100%

vertical scalability.

Hard disk drive

The proposed server should be configured with 2*300GB 10K or

more SAS dkrives in Raid 10 and 10*900GB 10K SAS drives in Raid

0/1/5

Controller PCIe 3.0 based SAS Raid Controller with RAID 0/1/1+0/5/5+0

Networking features

Server should support one of the following along with dedicated

Mgmt port:

1. 1Gb 2-port network adaptor

2. 10Gb 2-port Ethernet adaptor supporting all enterprise class

features.

3. 10Gb 2-port Adapter providing Ethernet and iSCSI or Fibre

Channel Over Ethernet (FCoE) .

Power Supply Redundant Power Supplies

Fans Redundant Fans

Industry Standard

Compliance

ACPI 2.0 Compliant, PCIe 3.0 Compliant, PXE support, WOL Support,

Microsoft® Logo certifications, USB 2.0 Support

OS Support

Microsoft Windows Server, Microsoft Windows Server Hyper-V, Red

Hat Enterprise Linux (RHEL), Red Hat Enterprise Linux

Virtualization, SUSE Linux Enterprise Server (SLES), SUSE Linux

Enterprise Server with XEN

Oracle Solaris for x86/x64 based Systems, VMware, Citrix XenServer

Warranty 3 years onsite warranty

OS & Antivirus Windows Server – 2012, Antivirus with 3 Years support

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Server: Application Base Server



CPU The server should be configured with minimum 16 Intel Processor,

Octa/Hexa/Quad Core Intel Xeon latest series Processor.

CPU L3 CACHE

Memory Min 25MB (1 x 25 MB) L3 cache


Intel® E5-2400v2 Processor Family

Memory 64GB Memory scalable up to 192GB Memory

Scalability Scalability - The proposed server should have the capability of

100% vertical scalability.

Hard disk drive

The proposed server should be configured with 2*300GB 10K or

more SAS drives in Raid 10 and 5*900GB 10K SAS drives in Raid

0/1/5


Networking features

Server should support one of the following along with dedicated

Mgmt port:

1. 1Gb 2-port network adaptor

2. 10Gb 2-port Ethernet adaptor supporting all enterprise class

features.

3. 10Gb 2-port Adapter providing Ethernet and iSCSI or Fibre

Channel Over Ethernet (FCoE).


Fans Redundant Fans

Industry Standard

Compliance



OS Support

Microsoft Windows Server, Microsoft Windows Server Hyper-V,

Red Hat Enterprise Linux (RHEL), Red Hat Enterprise Linux



Oracle Solaris for x86/x64 based Systems, VMware, Citrix

XenServer



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Server: Support Server



CPU The server should be configured with minimum 4 Intel Processor

Duel/Quad Core Intel Xeon latest series Processor.


Memory 16 GB Memory scalable up to 192GB Memory

Scalability Scalability - The proposed server should have the capability of

100% vertical scalability .

Hard disk drive The proposed server should be configured with 2*300GB 10K

drives in Raid 0/1/5



Fans Redundant Fans

Industry Standard

Compliance



OS Support

Microsoft Windows Server, Microsoft Windows Server Hyper-V,

Red Hat Enterprise Linux (RHEL), Red Hat Enterprise Linux



Oracle Solaris for x86/x64 based Systems, VMware, Citrix

XenServer



Element Server Racks 42U

Specifications 19” 42U racks shall be used for hosting the department applications.

All the racks should be mounted on the floor with castor wheels

with brakes (set of 4 per rack)

Floor Standing Server Rack - 42U with Heavy Duty Extruded

Aluminum Frame for rigidity. Top cover with FHU provision. Top &

Bottom cover with cable entry gland plates. Heavy Duty Top and

Bottom frame of MS. Two pairs of 19" mounting angles with 'U'

marking. Depth support channels - 3 pairs. With an overall weight

carrying Capacity of 500Kgs.

The racks should conform to EIA-310 Standard for Cabinets, Racks,

Panels and Associated Equipment and accommodate industry

standard 19” rack mount equipment.

Front and Back doors should be perforated with at least 63% or

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higher perforations.

All racks should be OEM racks with Adjustable mounting depth,

Multi-operator component compatibility, Numbered U positions,

Powder coat paint finish and Protective grounding provisions

All racks should have mounting hardware 2 Packs, Blanking Panel

(4u to 5U size)

Keyboard Tray with BB Slides (Rotary Type) (1 no. per Rack)

Stationery Shelf 627mm Network (2 sets per Rack)

All racks must be lockable on all sides with unique key for each rack

Racks should be compatible with floor-throw as well as top-throw

data center cooling systems.

Server Racks should have the following things in addition to the

above mentioned hardware

PS/2 Interface adapter

USB Interface adapter

Racks should have Rear Cable Management channels, Roof and base

cable access Wire managers

Two vertical and four horizontal

Power distribution Unit

Power Distribution Unit - Vertically Mounted, 32AMPs with 25

Power Outputs. (20 Power outs of IEC 320 C13 Sockets & 5 Power

outs of 5/13Amp Sockets),Electronically controlled circuits for

Surge & Spike protection, LED readout for the total current being

drawn from the channel, 32AMPS MCB, 6 KVA isolated input to

Ground & Output to Ground (1 No per Rack)

Door

The racks must have steel (solid / grill / mesh) front / rear doors

and side panels. Racks should NOT have glass doors / panels.

Both the front and rear doors should be designed with quick release

hinges allowing for quick and easy detachment without the use of

tools.

Fan trays

Fan 90CFM 230V AC, 4" diameter (4 Nos. per Rack)

Fan Housing Unit 4 Fan Position (Top Mounted) (1 no. per Rack) -

Monitored -

Thermostat based - The Fans should switch on based on the

Temperature within the rack. The temperature setting should be

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factory settable. This unit should also include - humidity &

temperature sensor

Depth - 1000 mm

Metal - Aluminum extruded profile

Side panel - Detachable side panels (set of 2 per Rack)

Width - 19” equipment mounting, extra width is recommended for

managing voluminous cables

Networking

Equipment

KVM

Specifications It should be rack-mountable.

It should have a minimum of 8 ports scalable up to 16 ports.

It should support local user port for rack access.

It should support both USB and PS/2 connections.

It should support access over IP

It should be capable of storing username and profiles.

It should support high resolution 1600 x 1200

It should be capable to auto scan servers

It should work on CAT 6 / CAT 7 cables.

Rack Mountable LCD Monitor with In-built Keyboard & Mouse

Display size: 15 inches diagonal

Compatible to both PS/2 and USB based inputs

2.22. Delivery and Installation

1) The Bidder should deliver the goods within 6 weeks from the date of Purchase Order.

2) Delivery of the Goods shall be made by the Bidder in accordance with the terms of

the Purchase Contract. The vendor should take responsibility of the Goods till it reaches the delivery destination as informed by the CIDCO, transport to such place of destination in Aurangabad, including insurance and storage, as shall be specified in the Contract, shall be arranged by the Bidder. Bidder shall arrange for the Road Permits etc., wherever required.

3) The Bidder should deliver the goods within the stipulated date of delivery. If the

vendor fails to do so, the CIDCO will impose a penalty of 1% of the total order value for the late delivered item for each week’s delay or part thereof, subject to

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maximum of 5% of value of the late installed items. Penalty, if any, shall be adjusted against final payment.

4) Installation will be treated as incomplete in one/all of the following situations:

a. Non-delivery of any hardware or other components and software modules

mentioned in the order b. Non-delivery of supporting documentation c. Delivery, but no installation of the components and/or software d. System operational, but unsatisfactory to the CIDCO e. Necessary operational / administrative training not provided

5) Products shall be supplied in a ready to use condition along with all Cables,

Connectors, Software Drivers, Manuals and Media etc.

2.23. Delivery and Documents

The details of shipping and/or other documents to be furnished by the Supplier are specified

hereunder.

a. Original copy of Supplier’s invoices showing contract number, goods description,

quantity, unit price and total amount;

b. Manufacturer’s / Supplier’s warranty certificate;

c. Inspection certificate issued by the nominated CIDCO official, if any, and the

Supplier’s factory inspection report and Quality Control Test Certificates, if any

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3. Annexure

3.1. Pre-Qualification Cover Letter

(To be submitted on the letterhead of the bidder)

Place

Date}

To

System Manager

CIDCO, Data Center, 1st Floor, CIDCO Bhavan,

CBD Belapur,

Navi Mumbai - 400 614

Subject: Submission of proposal in response to the RFP for “Supply, Installation and Maintenance of Server for CIDCO, Aurangabad”

Ref: CA No. 02/CIDCO/SM/2014-15

Dear Sir, Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional services as required and outlined in the RFP for the Appointment of Service Provider for the Project “Supply, Installation and Maintenance of Server for CIDCO, Aurangabad”. We attach hereto our responses to pre-qualification requirements and commercial proposals as required by the RFP. We confirm that the information contained in these responses or any part thereof, including the exhibits, and other documents and instruments delivered or to be delivered to CIDCO, is true, accurate, verifiable and complete. This response includes all information necessary to ensure that the statements therein do not in whole or in part mislead the CIDCO in its short-listing process. We fully understand and agree to comply that on verification, if any of the information provided here is found to be misleading the selection process, we are liable to be dismissed from the selection process or termination of the contract during the project, if selected to do so. We agree for unconditional acceptance of all the terms and conditions set out in the RFP document and also agree to abide by this tender response for a period of 180 days from the date of submission of bid. We hereby declare that in case the contract is awarded to us, we shall submit the contract performance guarantee bond as mentioned in the RFP.

`


We agree that you are not bound to accept any tender response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the products/ services specified in the tender response. It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/ organization and empowered to sign this document as well as such other documents, which may be required in this connection. ____________________________________ Signature of Authorized Signatory (with official seal) (Lead Partner in case of Consortium) Name : Designation : Address : Telephone & Fax : E-mail address :

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3.2. Annexure - Bank Guarantee for Earnest Money Deposit

For Earnest Money Deposit

Ref: _________________ Date: _________________

Bank Guarantee No.: ____________________

To

System Manager

CIDCO, Data Center, First Floor, CIDCO Bhavan

CBD Belapur, Navi Mumbai - 400 614

Whereas <<Name of the bidder>> (hereinafter called 'the Bidder') has submitted the bid

for Submission of RFP # <<RFP Number>> dated <<Date>> for Supply, Installation and

Maintenance of Server for CIDCO, Aurangabad (hereinafter called "the Bid") to

<<Nodal Agency>>

Know all Men by these presents that we <<>> having our office at <<Address>>

(hereinafter called "the Bank") are bound unto the <<Nodal Agency>> (hereinafter called

"the Purchaser") in the sum of Rs. <<Amount in figures>> (Rupees <<Amount in words>>

only) for which payment well and truly to be made to the said Purchaser, the Bank binds

itself, its successors and assigns by these presents. Sealed with the Common Seal of the

said Bank this <<Date>>

The conditions of this obligation are:

a) If the Bidder having its bid withdrawn during the period of bid validity specified by

the Bidder on the Bid Form; or

b) If the Bidder, having been notified of the acceptance of its bid by the Purchaser during

the period of validity of bid

c) Withdraws his participation from the bid during the period of validity of bid

document; or

d) Fails or refuses to participate in the subsequent Tender process after having been

short listed;

We undertake to pay to the Purchaser up to the above amount upon receipt of its first

written demand, without the Purchaser having to substantiate its demand, provided that

in its demand the Purchaser will note that the amount claimed by it is due to it owing to

the occurrence of one or both of the two conditions, specifying the occurred condition or

conditions.

This guarantee will remain in force up to 180 days from the last date of submission and

any demand in respect thereof should reach the Bank not later than the above date.

NOTHWITHSTANDING ANYTHING CONTAINED HEREIN:

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a) Our liability under this Bank Guarantee shall not exceed Rs. <<Amount in figures>>

(Rupees <<Amount in words>> only)

b) This Bank Guarantee shall be valid upto <<insert date>>)

c) It is condition of our liability for payment of the guaranteed amount or any part

thereof arising under this Bank Guarantee that we receive a valid written claim or

demand for payment under this Bank Guarantee on or before <<insert date>>) failing

which our liability under the guarantee will automatically cease.

(Authorized Signatory of the Bank)

Seal:

Date:

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3.3. Annexure – Guidelines for Commercial Proposal

3.3.1. Commercial Proposal Cover Letter

(To be submitted on the Letterhead of the bidder)

Date: dd/mm/yyyy

To

System Manager CIDCO, Data Center, First Floor, CIDCO Bhavan CBD Belapur, Navi Mumbai - 400 614 Contact number: 02267918699/8631 Fax: 02267918166

Subject: Submission of proposal in response to the RFP for Supply, Installation and

Maintenance of Server for CIDCO, Aurangabad

Ref : CA No. 02/CIDCO/SM/2014-15

Dear Sir,

We, the undersigned, offer to provide the services for “Supply, Installation and Maintenance

of Server for CIDCO, Aurangabad” in accordance with your Request for Proposal dated

[Insert Date]. Our attached Commercial Proposal for is for the sum of [Insert amount(s) in

words and figures]. We are aware that any conditional financial offer will be outright

rejected by CIDCO. This amount is Inclusive of Taxes except service tax as listed at

ANNEXURE 3.3.2 attached.

Our Commercial Proposal shall be binding upon us subject to the modifications resulting

from Contract negotiations, up to expiration of the validity period of the Proposal (180

days) from the date of submission of Bid.

We hereby declare that our Tender is made in good faith, without collusion or fraud and the information contained in the Tender is true and correct to the best of our knowledge and belief.

We understand that our Tender is binding on us and that you are not bound to accept a Tender you receive. We confirm that no Technical deviations are attached here with this commercial offer. We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Date and Stamp of the signatory

Name of Firm:

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3.3.2. Commercial Proposal Format

Note: Services Charges for AMC will be paid as per the prevailing rates at the time of

releasing the payments

Authorised Signatory

Name:

Company Name and Stamp

Equipment as per technical specifications provided in RFP

Sr No Item Description Specification/Make Qty Unit Cost (Rs) Total Cost

(Rs)

1 Data Base Server

As per Technical

Specifications given

in Section 2.21

1

2 Application Base

Server

1

3 Support Server 2

4 Server Racks 42U 1

5 KVM 1

6 AMC Onsite Annual

Maintenance

Support for the

period of 2 years

NA NA

Grand Total (Rs)

Total Cost Inclusive of all Taxes except service tax (In Figures / Words