RFP 16- 046Enterprise Data WarehousePre-Submittal Conference

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Background

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UTMB

• The state’s first Academic Health Center medical school established in 1891• 123 years• 25,000 degrees

• Medicine• Nursing• biomedical sciences • allied health sciences

• Goals to Expand Academic & Healthcare Footprint• New facilities include Angleton Danbury, Jennie Sealy Hospital and League

City Campus• Adding ~250 beds @JSRH• Approximately 20 new surgical suites in early 2016• ~ 15,000 surgeries per year

RFP Value

• Estimated between $5,500,000.00

RFP Section 1 – Notice to Respondents• General Information

• Silent Period

• Contact for RFP – 16-046 (Section 1.4)

Cameron H. GuthierPhone: 281-338-7514e-mail: caguthie@utmb.edu

• Agreement Term (Section 1.5)

• Criteria for Selection (Section 1.9)

• Historically Underutilized Businesses (Section 1.13)

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RFP Section 1 – HUB PlanThe Statewide HUB Program is under the direction of the Comptroller of Public Accounts (CPA) which administers, certifies, audits and reports HUB participation within the state’s procurement processes.

In accordance with Texas Government Code 2161, each state agency, including UTMB, is required to make a good faith effort to assist HUBs in competing for, and receiving, contracts awarded by the agency.

UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.

If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at http://www.utmb.edu/logistics/hub/default.asp.

If you have any questions or need assistance please contact UTMB’s HUB Program Coordinator, Karen Gross at (281) 338-8053 or klgross@utmb.edu

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RFP Section 2 – Proposal Requirements

•General Instructions

•Preparation & Submittal Instructions

•Financial Schedule

•Terms & Conditions

•Submittal Checklist

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RFP Section 3 – General Terms & Conditions

The General Terms and Conditions contained within the RFP Document shall be made a part of and govern any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal. Page 13 provides the linkRespondents may offer alternate provisions to the Terms & Conditions:

• Must refer to the specific article or section concerned.• General exceptions are not acceptable.• Terms & Conditions determined to be unacceptable may result in disqualification of proposal.

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RFP Section 4 – Scope of Work / Service Requirements

Goals for the Project - Section 4.4, page 17

There are five goals that UTMB seeks to accomplish through this Request for Proposal:

1. Design a comprehensive hardware and software infrastructure plan.

2. Implement an integrated data resource solution3. Identify and implement tools necessary to implement the

solution4. Develop a technology and implementation roadmap for

future projects 5. Transfer routine maintenance, configuration, and

support of hardware and software components

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RFP Section 4 – Scope of Work / Service Requirements

•Minimum Requirements (Pages 15 and 16)

• Company Profile

• Staffing • Ability to Meet UTMB’s Needs

• Technical Approach

• Services and Support

RFP Section 5 – Execution of Offer•MUST BE SIGNED & COMPLETED

• Not doing so will result in the rejection of your proposal

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RFP Section 6 – Price and Delivery

Price Schedule

•Any contracts that could be used

•Payment Terms

•Delivery – Start Date

•Addenda Checklist

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RFP Section 7 – Respondent Questionnaire

•Company Profile

•Staffing

•Ability to Meet UTMB’s Needs

•Technical Approach

•Services and Support

•Quality Assurance

•Added Value

•Submittal Requests Question 45, page 32

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Key Events Schedule & Required Submittals

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Key Events Schedule (Section 1.15, pg 8)

Issue Request for Proposal: Wednesday, December 23, 2015

Pre-Submittal Conference: Thursday, January 7, 2016

Last Day to Submit Questions Thursday, January 14, 2016

Proposal Submittal Deadline: Tuesday, February 2, 2016

Supplier Presentations* (if needed): Friday, February 12, 2016

* Please note: If Supplier Presentations are deemed necessary, they will be held on the date shown – no alternate date will be provided. Vendors must be prepared to present on the date shown if selected as a finalist.

Submittal Checklist

Signed and Completed Execution of Offer (ref. Section 5)

Signed and Completed Pricing and Delivery Schedule (ref. Section 6).

Responses to Respondent's Questionnaire (ref. Section 7).

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Questions?