rough draft 2018 budget - cooncreekwd.org5c6b0f6f-9658... · public official listing name position...

Rough Draft 2018 Budget

Coon Creek Watershed District

August 14, 2017

Board of Managers

1

Public Official ListingName Position Term Ends

Matt Herbst Manager 2020

Warren Hoffman Vice President 2019

Michael Kreun Treasurer 2020

Byron Westlund Past President & Secretary 2018

Anthony Wilder President 2019

2

Key Management and Program StaffName Position

Tim Kelly District Administrator

Ed Matthiesen District Engineer

Dawn Doering Information & Education Coordinator

Jon Janke Operations & Maintenance Coordinator

Abbey Lee Regulatory Coordinator

Justine Dauphinais Water Quality Coordinator

District Mission

To manage ground water and the surface water drainage system to:

– Prevent property damage,

– Maintain hydrologic balance

– Protect water quality

For the:

– Safety and enjoyment of citizens and

– Preservation and enhancement of wildlife habitat.

3

Priorities

1. Prevent flooding

2. Improve water quality in impaired or impacted waters

3. Maintain and enhance water quality in waters that are not impaired.

4

Trends & Demands Influencing the District’s Mission, Goals and 2018

Budget

• Physical

• Social

• Managerial

Physical

SocialManagerial

5

Physical Trends

1. Increasing Volatility of Precipitation Patterns (Flood & Drought)

2. Increase in Damaging High Intensity, Short Duration Storm Events

3. Declining Functional Capacity of Key Watershed Components

6

Social Trends & Demands

7

84,835

119,783

148,000

168,470

217,025

24,375

38,553

50,75061,007

66,897

1980 1990 2000 2010 2016

District Population & Households

Total Population Total Households

• Continued growth and development

• Increased demand for direct control and certainty over drainage problems

• Increasing focus on aesthetics

• Increased demand for shorter turn around times

Managerial Trends & Mandates

1. Continued Legislative delegation to Watershed District for implementation of Local Water Management

2. Continued beneficial use impairments.

3. Increased occurrence and costs responding to natural disasters

8

0

5

10

15

20

25

30

1960 1970 1980 1990 2000 2010 2015

Pro

gram

s

Mandated Programs

District Ability to Respond to DemandsStrengths Weaknesses

Management & Staff

Public & Governmental Relations

Financial

Technical Expertise

Strengths Weaknesses

Highly capable and productive staff with high degree of technical expertise and good rapport with the public and organizations we work with

• Finding qualified staff• Avoiding political influence in

management decisions• More fully use fiscal capacity

• Services are economically undervalued

9

2018 Budget Strategy & Guidelines

1) Fund long-term effectiveness through sustainable revenue sources and operational efficiencies.

2) Establishing a General Fund balance of no less than 45% of expenditures for working capital

3) Preserve emergency fund balances.

4) Annually review the condition of the resource and capital equipment to ensure that the most cost-effective replacement schedule is followed.

5) Use of long-term models that identify anticipated trends in community growth and financial resources.

6) Use strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs.

7) Fund and implement Board policies and goals,

8) Being responsive to changing physical, social & management conditions, concerns and demands, in a cost-effective manner.

10

Proposed 2018 Revenues

11

Property Taxes41%

Fees & Charges2%Interest

0%

Loans34%

Grants6%

Fund Balances17%

Proposed 2018 Expenditures

12

Salaries13%

Professional Services

11%

Operating Costs3%

Program Costs72%

Capital Equipment Costs

1%

Impact of Property Tax Levy

13

Programs

Board of Managers

District AttorneyDistrict

Administrator

Administrative Services

Development Regulation

Operations & Maintenance

PlanningPublic &

Governmental Relations

Water Quality

Advisory Committees

14

Program Costs

15

Costs with Building Costs without Building

Admin9%

Building50%DR

8%

O&M9%

Planning3%

PGR3%

WQ18%

Admin18%

DR16%

O&M17%

Planning7%

PGR7%

WQ35%

Administration

Oversees all District operations and activities as directed by the District Board.

Performance Measures

2014 2015 2016 2017 2018

Board Meetings 18 21 23 23 23

Audit & Fin Rpt. 4 4 4 4 4

Facility Mgt 1 2 4 4 4

Human Resources

108 194 149 207 228

IT Device Actions 25 28 46 58 66

Records Mgt 1550 1556 1583 1558 1559

Risk Mgt Acts 7,812 8,442 8,444 9,419 9,125 16

17

Administration

Accounting & Financial

AuditBuilding &

FacilityHuman

ResourcesInformation Technology

Insurance & Risk Management

Records

Salaries59%


29%

Operating Costs12%

Program Costs

0%

Capital Equipment

Costs0%

REVENUES Admin

Property Taxes 355,785

Special Assessments -

Fees & Charges -

Interest 1,500

Loans -

Grants -

Fund Balances -

Total Revenue 357,285

EXPENDITURES Admin

Salaries 167,600

Professional Services 83,869

Operating Costs 34,971

Program Costs -

Capital Equipment Costs 619

Total Expenditures 357,285


To evaluate, permit, and monitor plans affecting the water resources in an orderly and informed fashion.

Performance Measures 2014 2015 2016 2017 2018

Environmental Review 43 54 39 60 55

Permit Reviews 332 400 527 572 660

Permits Issued 83 101 95 117 121

Inspections 132 162 152 211 213

Enforcement Actions 60 61 24 24 59

18

19


Permit Review

District Applications

State Protected Waters Permit

Review

NPDES: Pollution Prevention

Flood PreventionWetland

Conservation Act

Rare Natural Features

Inspections

District Authorized Work

NPDES: Construction Site

Runoff Control

NPDES: Illicit Discharge Detection

Wetlands

Enforcement

Buffer Law Enforcement

District RulesNPDES: Post Construction

Runoff ControlWetlands

REVENUES DR



Fees & Charges 135,830

Interest -

Loans -

Grants 4,400

Fund Balances -


EXPENDITURES DR

Salaries 166,340



Program Costs 225

Capital Equipment Costs 10,349


Salaries33%


57%

Operating Costs

8%

Program Costs

0%

Capital Equipment

Costs2%

Operations & MaintenanceProvides for the planning, design, construction and maintenance of the District’s water Hard and natural infrastructure


2013 2014 2015 2016 2017

Ditch Inspections 39 49 30 20 35Structure Inspections 43 65 108 600 756Non-Routine Maintenance

138 206 278 263 294

Disasters & Emergencies

5 9 3 6 5

Streambank Stabilization

34 26 24 30 30

Ditch Repair 58 80 80 58 5820

21

Operations & Maintenance

Inspections

Ditch InspectionsStructure

Inspections

Maintenance & Repairs

Ditch Repair Structure RepairChannel

Maintenance

Construction

Streambank Stabilization

Other BMPs

Non-Routine Maintenance

BeaverChannel

Obstructions

Natural Disaster Response

Flood Response Mass Wasting Wind Erosion

REVENUES O&M



Fees & Charges -

Interest -

Loans -

Grants -

Fund Balances 39,000


EXPENDITURES O&M

Salaries 161,630



Program Costs 296,183



Salaries31%


4%Operating Costs

6%

Program Costs57%

Capital Equipment

Costs2%

2018 Repair & Construction Projects

22

Planning Programming & Budgeting

Coordinate the planning, prioritizing, and financing of District programs and activities.


2014 2015 2016 2017 2018

Annual Assessment 1 1 1 1 1

Annual Report 6 6 6 6 6

Boundary Management

0 2 1 1 1

Annual Budget 1 1 1 1 1

Comprehensive Plan 1 2 2 1 1

Local Water Plan 11 15 30 30 23

Policy & Procedures 3 4 4 9 9

SAMPs 4 4 3 4 6

23

24

Planning

Assessment & Reporting

Annual Resource Assessment

Annual Report

BWSR NPDES & TMDLWetland

Conservation Act

Comprehensive Plan

Local Water Plan Review

SAMPs

Storm Water Pollution

Prevention Plan

TMDL Implementation

Policy & Procedure

ManualAnnual Budget

OperationsCapital

ImprovementsCapital

Equipment

REVENUES Planning



Fees & Charges -

Interest -

Loans -

Grants -

Fund Balances -


EXPENDITURES Planning

Salaries 44,636



Program Costs -

Capital Equipment Costs -


Salaries22%


70%

Operating Costs

8%

Program Costs

0%

Capital Equipment

Costs0%

Public & Governmental Relations

To provide information to the public and decision makers


2014 2015 2016 2017 2018

InformationArticles Published 42 42 50 52 52Meetings 50 50 45 50 50Cities Circulating 6 6 6 6 6Web Site 70,000 91,500 125,000 150,000 175,000

EducationNumber of Presentations

15 28 30 30 30

InvolvementNumber of Opportunities

26 18 25 31 47

25

26

Public & Governmental

Relations

Information

News Releases Proj Infor Plans Public Notices Web Site

Education

AIS & Water Qual Ed

Water IssueWater Mgt

Training

Involvement

Advisory Committees

Outdoor Projects & Clean

upsGrants

REVENUES PGR



Fees & Charges -

Interest -

Loans -

Grants 41,636

Fund Balances -


EXPENDITURES PGR

Salaries 134,355

Professional Services -


Program Costs 9,000



Salaries75%


0% Operating Costs18%

Program Costs

5%

Capital Equipment

Costs2%

Water Quality

Protect and improves the physical, chemical, biological, and aesthetic quality of the water resource.

27

Performance Measures 2014 2015 2016 2017 2018

Monitoring Sites 61 63 64 65 71

Early Detection Sites 2 2 2 3

TMDL 1 1

Comp WQ Inventory 1 1 1 1 1

Water Quality Assessment of Development Plans

1 1 1

Analysis & Interpretation 1 1

28

Water Quality

Aquatic Invasive Species

Prevention Assistance

Early Detection Control Assistance Rapid Response

Monitoring

Precipitation Creeks & Streams Lakes Wetlands

Total Maximum Daily Load (TMDL)

Load Reduction Objectives

ModelingNon-Structural

SolutionsStructural Solutions

Water Quality Improvement

Projects

Repair & Restoration

Retrofit Construction

REVENUES WQ



Fees & Charges -

Interest -

Loans -

Grants 323,063


Total Revenue 1,060,652

EXPENDITURES WQ

Salaries 83,066



Program Costs 825,368


Total Expenditures 1,060,652

Salaries8%


8%

Operating Costs

2%

Program Costs80%

Capital Equipment

Costs2%

Building

Budget Revenue Sources

29

REVENUES Building

Property Taxes -


Fees & Charges -

Interest -

Loans 2,000,000

Grants -


Total Revenue 2,950,425

EXPENDITURES Building

Salaries -

Professional Services -

Operating Costs -

Program Costs 2,950,425

Capital Equipment Costs -

Total Expenditures 2,950,425

Loans68%

Grants0%

Fund Balances

32%

Citizen Advisory Committee Comments

CAC Met Wednesday August 9.

No comments on either the revenues or expenditures proposed in the budget.

Informal comments addressed the presentation

30

Budget Questions

1. Does the Board wish to levy $2,405,941?

2. Does the Board wish to seek a meeting with members of the Anoka County Board to review the Rough DRAFT 2018 District Budget?

31

Options

1. Forward budget as is to Advisory Committees and County Board for comment

2. Forward budget to Advisory Committees and County Board with proposed budget questions/decisions to be made for comment

3. Forego Advisory Committee review (Not recommended)

32

Questions

33

Steps From Here

Date Action

M 8/14 Board review and approval of advisory committee review and comment

W 8/23 Technical Advisory Committee Review

M 8/28 Board review and order of public notice and hearing on DRAFT 2018 Budget

F 9/1 – F 9/8 Draft Budget and public hearing noticed in official papers and District Wen Site

M 9/11 Public Hearing and Adoption of 2018 Budget

F 9/15 Statutory deadline for budget adoption

F 9/29 Deadline for notice of maximum levy, “Truth in Taxation”

M 12/11 Board adopts final levy payable 2018

F 12/15 Deadline for certifying property tax levies

34

Thank You

35

rough draft 2018 budget - cooncreekwd.org5c6b0f6f-9658... · public official listing name position...

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