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SAP-ERP

Accounts PayableVersion 1.0

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Unit 1: Introduction

Unit 2: Master Data

Unit 3: Invoice and Credit Note Processing

Unit 4: Payments

Unit 5: Inquiries

Unit 6: Reporting

Course Agenda

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Course Objectives

At the completion of this course, you will be able to:

Understand the Accounts Payable structure within SAP

R/3

Understand the Key Concepts and Functionality within

the Accounts Payable module

View Vendor Master Records

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Course Objectives (cont.)

At the completion of this course, you will be able to:

Process Vendor Invoices and Credit Notes

Process Vendor Payments

Perform Vendor Inquiries

Reporting Capabilities

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Accounts Payable Easy Access Screen

Different SAP R/3Modules AP module highlighted

Non-purchase order invoice processing

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Materials Management Module

Purchase Orders and Goods Received are all processedon SAP R/3 through the Material Management module

within Logistics

Purchase orders arecreated in Purchasing

PO related invoices areprocessed in LogisticInvoice Verification

Good Receipts are created inInventory Management

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Key Terms

Company Code

Purchasing Organization

Plant

Document Types

Document Structure

Document Flow

SAP R/3 modules

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A/P Module Document Types

Document Types: Different document types exist in SAP

R/3 to cover different business transactions.

In Financial Accounting, there are different document

types for the different transactions executed in eachmodule:

Accounts Payable

Accounts Receivable

General Ledger

Asset Accounting

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A/P Module Document Types (cont.)

In Materials Management, there are different document

types for the different transactions executed for:

Goods Received

Goods Shipped to customers Purchase order related invoices processed

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Standard Document Types for AP

AP Document Types

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Document Structure

Documents share a data structure consisting of:

Overview

Header

Items Overview Data

Header Data

Item Data Item Data

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Financial Document Overview

Line Item Data

Header Data

Overview Data

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Represents a manual process outside of LIMS

Represents a process within LIMS

Key Concept Process

Three way match concept

1. Purchase

Order2. Goods Receipt

3 FI documents created to record Dr and Cr entries

3. Invoice

Receipt4. Payment

Two way match concept

1. Purchase

Order

2. Invoice

Receipt

2 FI documents created to record Dr and Cr entries

3. Approval

obtained4. Payment

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Accounts Payable SAP R/3 Functionality

Summary of:

Vendor Master Data

Transaction Functionality

Inquiries Reporting

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Vendor Master Data

A Vendor Account on SAP R/3 is known as a Vendor

Master Data Record.

The Vendor Master Record stores all purchasing and

finance data for vendor. A Vendor Master Record must exist on SAP R/3 for a

vendor before any business activity can occur for Wyeth.

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Vendor Master Data (cont.)

A Vendor Master Record has three views:

A General Data view which provides information on vendor

address, telephone number, etc.

A Company Data view which provides details for vendorpayments.

A Purchasing Organization Data view which provides

details for creating and managing purchase orders.

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SAP R/3 Menu Path for Vendor Master

Records

Vendor Master Records

Transaction for both company

code and purchasing views

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Initial Vendor Master Record Screen (FK03)

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Vendor Inquiries and Vendor Account

Management

SAP R/3 provides multiple transactions for performing

vendor account inquiries.

You can display:

Vendor Balances

Vendor Line Items

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A/C Inquiries and Management Transactions

Display Line Items

and Balances

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Reporting Functionality

SAP R/3 provides multiple standard Accounts Payable

Reports.

SAP R/3 Standard

Reports

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Reporting Functionality

Additional Wyeth

custom reports

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Questions and Answers