Status maintenance in

SAP Project System

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informational purposes only, without warranty of any kind.

This material is not intended to be a scientific article.

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Target audience – business analysts, SAP users, interns and

novices in SAP Consulting.

Requirement knowledge – SAP Project System basics (SAP

PLM210 course), PMI Project Management Theory

Part 1

System status

maintenance in

SAP Project System

Askar Kozhepyanov

SAP PS Consultant

Main definitions

System Status – System indicator, which defines what business transactions are allowed to be performed by user.

User status – Customized indicator, which defines what business transactions are allowed to be performed by user.

Status profile – list of interdependent user statuses which defines relations between ones.

Status object – special object created by system which includes assignment of object type (for example, status profile) to

system object (WBS element, network header, etc.).

Askar Kozhepyanov

SAP PS Consultant

Statuses that set by users or

inherited from superior objects

Types of system statuses

REL

TECO

DLFL

Statuses that set by system

automatically

BUDG

NMAT

SETC

Statuses by activating way

Regulating Statuses

REL

TECO

DLFL

Statuses for informational purposes only

BUDG

NMAT

SETC

Statuses by influence on

business processes

Askar Kozhepyanov

SAP PS Consultant

System Status: WBS

Several Examples

CRTD

REL

Created - initial system status

Released - non-reversible status – allows to assign objects, accrue actual costs and input actual data.

PREL«Partially Released» - indicates that subordinate WBS elements, assigned networks were released.

BUDG Budgeted - indicates that WBS element has been budgeted.

AVAC Availability control active - means that system checks budget in real time.

SETC Settlement Rule Created - settlement Rule has been set on this WBS element.

ISBD

Insufficient Budgeting - indicates that assigned budget is almost equal to overall budget in this element.

NTUP Dates are not updated - indicates that dates have not been updated.

TECO

CLSD

DLFL

Technically Completed - does not allow to do logistical operations (assign new networks, internal orders, etc.) Closed - does not allow to input any actual data, but system still controls budget availability and creates change documents.

Deletion Flag - hides WBS element in the structure, does not allow to input any data (plan and actual), does not create change documents and control budget availability.

BMLK

AALK

MDLK

Budget Management Locked - Indicates that budget Maintenance is forbidden. Account Assignment Locked - does not allow to assign networks and input actual data. Master Data Locked - indicates that master data change is forbidden.

LKD Locked - Indicates that data maintenance is forbidden.

Legend

System Status

Status sequence

REL

CRTD REL

Case 1

Case 2

Case 3

Legend

System Status

User sets status manually

System sets status automatically

REL

System statuses set by

user: cases

CRTD REL

CRTD REL

CRTD PREL

CRTD REL

REL REL

When user sets status on superior object, all

subordinate objects inherit this status (if previous statuses were same).

When user sets status on subordinate object, system

can change status on superior object (if previous

statuses were same), for example, project definition

can become partially released.

When user sets status on subordinate object, and this

status was already set on superior object, then system

doesn t change status on superior object.

System statuses: network

header

ACAS Activity account assignment - Indicates that there are network activities assigned to a header.

MANC Material availability not checked - Indicates that material availability check procedure is not activated.

NMAT No material components - Indicates that there are no any material components assigned to network.

DLFL Deletion Flag - hides network in the structure, does not allow to input any data (plan and actual), does not create change documents.

AALK Account Assignment Locked - does not allow to input actual data.

LKD Locked - Indicates that data maintenance is forbidden.

CRTD

REL

Created - initial system status

Released - non-reversible status – allows to assign logistical objects (purchase requisitions, purchase order), accrue actual costs and input actual data. If network header has this status, it can not be deleted.

PREL«Partially Released» - indicates that subordinate network activities were released.

TECO

CLSD

Technically Completed - does not allow to do logistical operations (assign new purchase orders, etc.)

Closed - does not allow to input any actual data, but system still creates change documents.

Legend

System Status

Status sequence

REL

CRTD

CRTD

REL

REL

CRTD

CRTD

PREL

REL

REL

CRTD

REL

REL

Case 1

Case 2

Case 3

System statuses set by

user: cases

When user sets status on superior object, all

subordinate objects inherit this status (if previous statuses were same).

When user sets status on subordinate object, system

can change status on superior object (if previous

statuses were same), for example, WBS element can become partially released.

When user sets status on subordinate object, and this

status was already set on superior object, then system

doesn t change status on superior object.

Legend

System Status

User sets status manually

System sets status automatically

REL

System statuses: network

activity

SETC Settlement Rule Created - settlement Rule has been set on this network activity. This status appears in network activities customized as network with activity account assignment.

EOPD External operation partly delivered - Indicates that external processing activity is partly confirmed.

CRTD

REL

Created - initial system status

Released - non-reversible status – allows to assign logistical objects (purchase requisitions, purchase order), accrue actual costs and input actual data. If network header has this status, it can not be deleted. Network activity can not be partially released, because assigned material components and activity elements only inherit system statuses from superior activity.

TECO

CLSD

Technically Completed - does not allow to do logistical operations (assign new purchase orders, etc.). Commitment value becomes zero in this status. If network is customized as network with activity account assignment.

Closed - does not allow to input any actual data, but system still creates change documents.

DLFL Deletion Flag - hides network in the structure, does not allow to input any data (plan and actual), does not create change documents.

Legend

System Status

Status sequence

REL

CRTD REL

CRTD PREL

Case 1

Case 2

Case 3

System statuses set by

user: cases

CRTD REL

CRTD REL

REL REL

CRTD REL

When user sets status on superior object, all

subordinate objects inherit this status (if previous statuses were same).

When user sets status on subordinate object, system

can change status on superior object (if previous

statuses were same), for example, network header

can become partially released.

When user sets status on subordinate object, and this

status was already set on superior object, then system

doesn t change status on superior object.

Legend

System Status

User sets status manually

System sets status automatically

REL

List of sources

1. SAP Library (help.sap.com)

2. Project Management with SAP Project Systems, Mario

Franz, Galileo Press, 3rd edition

3. SAP Community Network chronicles (scn.sap.com)