school board meeting agenda packet · school board meeting agenda packet for march 24, 2015 the...

SCHOOL BOARD MEETINGAGENDA PACKET

FOR

March 24, 2015

THE SCHOOL BOARD OF HENDRY COUNTY,FLORIDA

Dwayne E. Brown, Chairman District 1Sally Berg, Vice Chairman District 2Vacant District 3Stephanie Busin District 4Jon Basquin District 5

Paul K. Puletti, Superintendent

The mission of the Hendry County School District is to provide all students the opportunity to achieve at highacademic levels, equipping them to successfully pursue college or career goals.

Hendry County School BoardRegular Meeting

Tuesday, March 24, 20155:30 p.m.

Hendry Co. Courthouse, 2nd Fl., 25 E. Hickpochee, LaBelle, FL

AGENDA ITEMS

1. CALL TO ORDER

2. INVOCATION AND PLEDGE

3. RECOGNITION – Melvin Greenleaf, LHS Teacher (Retiree)

4. CITIZEN COMMENT ON AGENDA ITEMS

5. ITEMS FOR ACTION

a. Bids & Quotes - Renewal of Q03-0004 (Pest Control Services)

b. Personnel –1) Recommendations2) New Allocations

6. CONSENT AGENDA

a. Minutes - 3/10/15

b. Agreements & Contracts –1) State of Florida Statewide Voluntary Prekindergarten Provider Contract (2015-16)2) Pam Christophori – Consultative Services (Behavior Analyst Services – ESE Dept)

c. Correspondence & Reports –1) Donations2) Educational Trip Requests3) Resolution - School Library Month

d. Financial Affairs –1) Approval of Purchases2) Bills (3/24/15)3) Internal Account Purchase Requests4) TRIM Calendar FY15-16

7. Capital Outlay Projects – Update

8. Board Member Business –1) Policies - Permission to Advertise - Policy 551 (Uniform Records and Accounts)2) Summer Food Program - Request for Exemption3) E-Rate Contract

9. ADJOURNMENT

N O T I C E1. Any person who desires to appeal any decision made by the School Board with respect to any matter considered at the above-noticed meeting will need a record of the proceedings, and for

such purposes may need to ensure that a verbatim record of the proceedings is made, such record includes the testimony and evidence upon which an appeal may be based.

2. This is a formal notification to the public, that written information associated with the meeting is available in alternate formats upon request, i.e., large print, Braille, etc., and auxiliary aids areavailable upon request, i.e., assistive learning device systems, sign language interpreters, etc. All services are available upon a 72 hour advanced notice. Please contact county personnel at863/902-4244.

RECOGNITION

Melvin Greenleaf, LHS Teacher (Retiree) – 21 years

3/24/15 BOARD MEETING – PERSONNEL

Termination – Non-InstructionalPrecious Hart – CES Para, eff. 3/5/15 (released during probationary period)

Retirement – Non-InstructionalHector Placencia – WES Head Custodian, eff. 3/19/15

Resignation – InstructionalJocelyn Howard – CES Teacher, eff. 3/20/15

Resignation – Non-InstructionalSarah Thompson – Technology Specialist Trainee, IT, eff. 3/12/15 (Personal)

Sick Leave Bank RequestJean Smith – ESE Specialist, eff. 2/20/15 (1 hr.) through 3/27/15 (27 days + 1 hour)Julie Burke – LYDA Res. Counselor, REVISED return date of 3/9/15

Leave of Absence – Non-InstructionalDoris Johnson – CES Para, Extension of medical leave through 3/26/15

Transfer – Non-InstructionalJose Marquez – from LYDA Paraprofessional to Fed. Pro. Advocate/Recruiter, eff. 4/6/15

(rep. Plaza)

Appointment – InstructionalDawn Miller – CES Teacher, ESE, eff. 3/23/15 (rep. Collins)Carole Schroeder – LMS Teacher, eff. 3/11/15 (rep. Morgan)

Appointment – Non-InstructionalStephanie Vargas – LMS Clerk/Typist, 11 Mo., eff. 2/28/15 (rep. Kitchenhoff)

Appointment – Substitute Bus DriverYewanda Melton, eff. 3/16/15

Appointment – Homebound 2014/2015Sandra Allen

Appointment – Allied Health Academy Emergency Medical Instructor ClassAmy Perez

Summer Outreach @ Harlem AcademyErin KoskoKristine MannAdam Pennington

3/24/15 BOARD MEETING – PERSONNEL – Page 2

Appointment – Migrant Summer ProgramOdalys Burke Nora Garcia Lillie MendozaGracie Garcia Margarita Pruitt Erlinda BrownAdriana Soto Jose Marquez Patricia Sutton

Additional Days/HoursRene Ibarra – Add’l hours on 3/1/15 and 3/4/15Dolly Burke – 2 hours for translating at VPK Meeting on 2/3/15Margarita Pruitt – 2 hours for translating at VPK Meeting on 2/3/15Meloni Timgren – 29 hours for driving and after-school 3/2/15 – 3/13/15

Supplements – 2014/2015Eileen Pearson – DELETE eff. 2/27/15 – Instr. Tech. Spec. – CESKimberly Ibebunjo – ADD eff. 2/27/15 – Instr. Tech. Spec. - CESSamuel Thomas – ADD – School Club, 50% - CMSDaniel Scowden – ADD – School Club, 50% - CMS

Homework Assistance Program – WESDace GarzaBarbara FrickeStaci Sikora

MINUTESHendry County School Board

Workshop Session

Tuesday, March 10, 2015

The Hendry County School Board met in Workshop Session beginning at 5:30 p.m. in theSchool Board Meeting Room, Sub-office, 475 E. Osceola Ave., Clewiston, FL. Those inattendance were: Dwayne E. Brown, Chairman; Sally Berg, Vice Chairman; Jon Basquin,Stephanie Busin and Patrick B. Langford, Members; Paul K. Puletti, Superintendent; andMichael R. McKinley, School Board Attorney.

Chairman Brown announced that this workshop was scheduled to provide an overview of theFederal Programs budget and turned the meeting over to Mrs. Jodi Bell, Director of FederalPrograms. Mrs. Bell shared a PowerPoint presentation with the Board regarding the FederalPrograms budget for the 2014-15 school year. She reviewed the information and answeredquestions posed by Board Members.

The Workshop ended at 6:15 p.m.

__________________________________ _____________________________Paul K. Puletti, Superintendent Dwayne E. Brownand Secretary to the Board Chairman of the Board

TENTATIVE MINUTESHendry County School Board

Regular Meeting

Tuesday, March 10, 2015

The Hendry County School Board met in Regular Session beginning at 6:20 p.m. in the SchoolBoard Meeting Room, Sub-office, 475 E. Osceola Ave., Clewiston, FL. Those in attendancewere: Dwayne E. Brown, Chairman; Sally Berg, Vice Chairman; Jon Basquin, Member; Paul K.Puletti, Superintendent; and Michael R. McKinley, School Board Attorney.

The meeting was called to order by Chairman Brown.

Pledge & Invocation – Chairman Brown led the Board and guests in the Salute to the U. S. Flagand the Lord’s Prayer.

Public Comments - Chairman Brown asked if there was anyone in the audience that would like toaddress the Board regarding any agenda item. There was no response.

Items for Action –

1. Bids & Quotes - Renewal of Q97-0008 (Paint) and Renewal of Q97-0009 (Flooring) -On motion by Sally Berg and second by Jon Basquin, the Board unanimously accepted therecommendation of the Superintendent that Q97-0008 (Paint) and Q97-0009 (Flooring) berenewed for the 2015-16 school year at the same terms and price.

2. Personnel – Recommendations and New Allocations - On motion by Jon Basquin andsecond by Sally Berg, the Board unanimously accepted the recommendation ofSuperintendent Puletti that the following Personnel Recommendations and NewAllocation Requests be approved en masse.

RecommendationsTermination - InstructionalJennifer Carter – LHS Teacher, eff. 2/18/15 (Probationary Contract)Celestina Perez – CES Teacher, eff. 2/27/15 (Probationary Contract)

Leave of Absence – InstructionalAshley Corbitt – LMS Teacher, eff. 3/2/15 through 3/27/15 (Maternity)Candice Davis – UES Teacher, eff. 1/19/15 through 2/16/15 (Correction)

Leave of Absence – Non-InstructionalHector Placencia – WES Head Custodian, eff. 2/19/15 through 3/19/15 (Medical -

Requests Family Medical Leave)

Reinstatement from Leave of Absence - Non-InstructionalIdelsis Villatoro – Clew. Trans., Bus Driver, eff. 4/7/14

March 10, 2015Page 2

Change-in-Designation – Non-InstructionalIdelsis Villatoro – Clew. Trans., from Bus Driver to Bus Attendant @ 5.5 hrs/day,

eff. 3/2/15

Change-in-Funding, eff. 8/11/14, from IDEA Funds to ESE General FundsElizabeth Sommer - LES

Appointment – Non-InstructionalCynthia Biggs – LaB. Trans., Bus Aide, eff. 3/2/15

Appointment – Homebound 2014/2015Janet Hamilton

Additional Days/HoursBarbara Penny – 2 hrs. for translating for parents @ EES on 2/24/15 (Fed Funds)Barbara Penny – .5 hrs. for translating for parents @ EES on 3/2/15 (Fed Funds)Elizabeth Williams – 1.5 hrs. for translating for parents @ EES on 2/24/15 (Fed Funds)Meloni Timgren – 27.5 hrs for driving and after-school 2/17/15 – 2/27/15Adriana Soto – 9 hrs. for assisting with audit on 2/24/15 & 2/26/15Maria Delgado – 4.5 hrs for assisting with audit on 2/24/151 hour for translating for parent conferences @ LES on 2/24/15 (Fed Funds)Ada Ash Elinda GarciaRocio Inga Anita LozanoMargie Puletti2 hours for translating for FSA Information Mtg @ LES on 2/10/15Margie Puletti Anita LozanoLil Mendoza

Supplements – 2014/2015Gracie Garcia – ADD – Club, Voces Unidas – Migrant Program @ LMSAmadiris Plaza – DELETE – Club, Voces Unidas – Migrant Program @ LMSRebecca Pratt – ADD – Club, 50% - UES

Supplements, continuedKerry Mayo – ADD – Lead Teacher, eff. 2/17/15 – UESChange the other 7 Lead Teachers from six-sevenths to one-eighth of the supplement.Gregory Zimmerly – ADD – Club, Science 50% @ LMSRussell Bell – ADD – Lead Teacher, eff. 1/5/15 – LMSTammy Bass – ADD – Lead Teacher – LESValerie Shupe – ADD – Lead Teacher – LES

Migrant Out-of-School Youth Language Acquisition ProgramLuis Marquez

After School Language Acquisition ProgramPaul Aho


Parent/Student Homework Lab @ UESStatira Huckabee

Migrant Summer School Lead Teachers, eff. 3/23/15Kathy Crawford – EESMelanie Holt – UES

VPK Summer Program Lead Teachers, eff. 3/23/15Tamara Parrish – CESFlora Talada - COES

Homework Assistance ProgramDiane Fromm

Data Analysis Meeting @ EES on February 23, 2015Anthony Chihocky Beverly Dierks Ronald DierksStephanie Haas Marissa Holman Coral HuffmanTaylor Lucas Anissa Mahrougui Kristin MannMary McMillan Sandi Perry Ivette PorthSarah Sanchez Caitlyn Sayers

Data Analysis Meeting @ EES on February 26, 2015Kelli Atkinson Erin Clark Melinda GebhardtShawn Grooms Ingrid Gutierrez Kimberly IbebunjoCathleen Jesson Jean Liedtke Lee LoweKelsey Mata Barbara Morrell Eileen PearsonCelestina Perez Mary Beth Rodriguez Allison SheltonElizabeth Villa

Kagan: Survey of Kagan Structures Workshop @ UES between 12/8/14 and 1/29/15Kellie Beer Charlene Bowen Kathleen ChasseySuzi Coker Pam Cooper Amanda CruzAarika Deerey Corey DeFrates Emily FiguredAmanda Fisher Diane Fromm Statira HuckabeeKim Jordan Kerry Mayo Victoria MeltonSean Murrhee Ana Paz Tammy PerkinsStacy Stevens Beverly Stinnett Connie StuhlmanAnita Talbott Lori Whited

Math Collaborative Planning Meeting @ LES 2/5/15Vicki Alexander Theresa Barber Cheryl DunbarWendy O’Ferrell Katie Williamson

First Grade Collaborative Planning Meeting @ LES 2/26/15Vicki Alexander Theresa Barber Cheryl DunbarWendy O’Ferrell Katie Williamson Stephanie Williams


Book Study @ LMS – 10/21/14 – 12/8/14 (Title 1 funds)Faye Reed Greg Zimmerly Wendy AndersonKaren Johnson Alana Anderson Carol GrigsbyCatherine Mattison Diana Stevenson Sandra AllenBenjamin Potter David Blake Lynne MooreKevin Holland David Randall Joel ReinkingLea Burnside Scott Anderson Natalia RoseRussell Bell Michelle Reinking Ashley CorbittTracie Smith-Murphy Kara Dillman

iReady Workshop @ LMS on 1/12/15 (Title 1 funds)Ericka Burke Laura Chambliss Faye ReedMeaghan Johnson Kevin Holland Kara DillmanElizabeth Layton Jaydee Hull Julie McGirtKaren Johnson Sandra Allen Wendy AndersoDiana Stevenson

New Allocations(1) ESE Pre-K Teacher – LES & Itinerant

The ESE Pre-K classrooms at LES have grown significantly in numbers of studentsand in high needs students which is requiring a third unit to open and this position willsupport the educational and social-emotional needs of the students in that thirdclassroom. We also have many new students meeting eligibility and turning agethree.This position will transition to the Itinerant Pre-K Teacher to serve the entire districtand our students with IEPs in community daycares next fall. (IDEA-Federalfunding)

(2) ESE Paraprofessional @ UESAdditional support is required for the ESE program at Upthegrove Elementary Schooldue to two (2) new students requiring one to one supervision and assistance asoutlined in the IEP. (IDEA-Federal funding)

(1) ESE Paraprofessional @ LMSAdditional support is required for the ESE program at LaBelle Middle School due to astudent requiring one to one supervision and assistance as outlined in the IEP.(IDEA-Federal funding)

Consent Agenda - On motion by Sally Berg and second by Jon Basquin, the Board unanimouslyapproved the following Consent Agenda Items en masse as recommended by SuperintendentPuletti.

1. Minutes - 2/24/15

2. Agreements & Contracts - Memorandum of Agreement - Oakbrook of LaBelle(Workforce Dev.-LHS Health Careers II/Allied Health Assisting Ed. Prog)


3. Correspondence & Reports –a. Donations

1) The following donations were received by Clewiston High School to be used forsupplies for the Criminal Justice Class:

a) $160.00 – Donald &Talena Gutshallb) $300.00 – Clewiston Lions Clubc) $36.55 – Sonny’s Real Pit BBQd) $21.74 – Sonny’s Real Pit BBQe) $3,000.00 – H.E. Hill Foundation Inc.f) $250.00 – Alan & Ardis Hammockg) $100.00 – First United Methodist Church

2) The following donations were received by Clewiston High School to be used forProject Graduation:

a) $100.00 – Sugar Cane Growers Cooperativeb) $500.00 – Everglades Federal Credit Unionc) $3.01 – Sonny’s Real Pit BBQ

3) The following donations were received by Clewiston High School for the AthleticDepartment:

a) $250.00 – Earle E. Edwards, III, DDSb) $500.00 – MCM Enterprises, Inc.

b. Educational Trip Requests –1) CHS - Approx. 4 FFA students + 1 chaperone to travel by county vehicle to

Monticello, FL 3/25-3/27/15 to attend the State Land Contest.

2) Clewiston High/Clewiston Middle School - Approx. 17 FBLA students + 4chaperones to travel by school bus to Orlando, FL 3/19-3/22/15 to compete in theFBLA State Conference.

4. Financial Affairs –a. Approval of Purchases

1) 1512893, Gov Connection, Merrimack, NH in the amount of $6,210.49 for

Epson Powerlite 97xga 3lcd projectors.

2) 512898, CDW-Government, Inc., Vernon Hills, IL in the amount of $16,944.00

for Chromebooks.

3) 1512914, Amazon.com, Atlanta, GA in the amount of $20,805.00 for digital

teaching platforms books.


4) 1512964, CDW-Government, Inc., Vernon Hills, IL in the amount of $30,632.88

for Chromebooks, headphones, and carts.

5) 1512966, CDW- Government, Inc., Vernon Hills, IL in the amount of

$42,314.00 for Spectrum in touch tablet cart and Chromebooks.


$16,944.00 for Chromebooks.

7) 1512975, Audio Visual Innovations, Tampa, FL in the amount of $7,390.00 for

Smart Board at CES.


$42,314.00 for Spectrum In Touch tablet cart and Chromebooks.

9) 1512991, ISS Group, Deerfield Beach, FL in the amount of $17,025.60 for 3

years NBD on-site service plan.

10) 1513011, AVID Center, San Diego, CA in the amount of $16,376.00 for AVID

Membership fees and subscriptions.

11) 1513020, Waterford Institute, Sandy, UT in the amount of $14,000.00 for

software at COE.


software at LES.


software at UES.


software at CES.

15) 1513067, Edmentum, Minneapolis, MN in the amount of $27,877.50 for EdOptions Academy for 30 additional students.

b. BillsFund Warrant Numbers AmountGeneral Operating 145418-145566 $1,978,087.23Debt Service & Capital Outlay 006266-006269 218,605.32Special Revenue – Other 045362-045409 413,159.91

c. Internal Account Purchase Requests1) CHS – Educational Experiences, Deltona, FL in the amount of $7,798.50 for Grad

Bash tickets.


2) COES – Scholastic Book Fair, Atlanta, GA in the amount not to exceed $6,000.00for Scholastic Book Fair sales.

Capital Outlay Projects - Mr. Larry Worth, Assistant Superintendent for ContinuousImprovement, Human Resources and Operations, provided a report to the Board on the variouscapital outlay projects and answered questions posed.

Adjournment - There being no further business, Chairman Brown adjourned the meeting at 6:50p.m.

________________________________ _____________________________Paul K. Puletti, Superintendent Dwayne E. Brownand Secretary to the Board Chairman of the Board

3/24/15 BOARD MEETING

CORRESPONDENCE & REPORTS

1) Donations

a) The following donations were received by Clewiston High School for the Senior Class:

1. $100.00 – MCM Enterprises, Inc.2. $200.00 – Everglades Federal Credit Union3. $200.00 – McGahee & Perez, PL4. $100.00 – K & M Drugs5. $100.00 – Lenette M. Leyva

b) $1,300.00 from Clewiston Jr. Football Assoc. to Clewiston High School for the AthleticDepartment.

c) The following donations were received by LaBelle High School to be used for ProjectGraduation:

1. $50.00 – Randy’s Garage2. $100.00 – Builders Choice Supply, Inc.3. $50.00 – Hendry County Tax Collector4. $50.00 – Hendry County Tax Collector/Sunshine Club5. $250.00 – D & K Harvesting, Inc.6. $200.00 – First Bank of Clewiston7. $25.00 – Wheeler Farms8. $100.00 – United States Sugar Corporation9. $1,000.00 - Board of Hendry County Commissioners

2) Educational Trip Requests

a) CHS (Federal Programs) - Approx. 40 Harvest of Hope Spanish Club students + 4chaperones to travel by school bus 3/27/15 to Tampa, FL to visit Busch Gardens.(Annual Club field trip)

b) CMS - Approx. 20 8th Grade AVID students + 2 chaperones to travel by school bus toGainesville, FL 4/11/15 to the AVID encounter at the University of Florida.

c) LHS - Approx. 40 Anatomy & Physiology students + 4 chaperones to travel by schoolbus to Orlando, FL 3/26/15 to attend the CSI Experience.

3) Resolution – School Library Month (See Attached)

FINANCIAL AFFAIRS

1) Approval of Purchases (See Attached)

2) Bills (3/24/15) (See Attached)

3) Internal Account Purchase Requests

a) CHS – Walsworth Publishing Company, Des Moines, IA in the amount of $6,515.44for the final payment for 2015 Yearbook.

b) CMS – Scholastic Book Fairs, Longwood, FL in the amount not to exceed $4,500.00for book fair sales.

c) LMS – Scholastic Book Fairs, Jefferson City, MO in the estimated amount of$4,000.00 for book fair sales.

4) TRIM Calendar FY15-16 (See Attached)

BOARD MEETING03/24/20152014/2015

Purchase Orders

FINANCIAL AFFAIRS –

1. 1513035, CDW-Government, Inc., Vernon Hills, Il in the amount of $10,210.96for Chromebooks, carts, supplies. (Federal)

2. 1513049, ESSI, Fort Myers, Fl in the amount of $19,500.00 for replacement ofobsolete building management controls at CMS. (LCIF)

3. 1513050, ESSI, Fort Myers, Fl in the amount of $20,650.00 for replacement ofobsolete building management controls at CMS. (LCIF)

4. 1513124, Audio Visual Innovations, Tampa, Fl in the amount of $7,390.00 forSmart boards and warranties at CES. (Federal)

5. 1513193, Sowash Ventures LLC, Brighton, Mi in the amount of $5,500.00 forOn –site professional development technology pd. (Federal)

CDW-GOVERNMENT, INC. 1513035Attn: Todd Short230 N. MILWAUKEE AVENUEVERNON HILLS, IL 60061

03/05/15Vendor Notes::PLEASE FAX ORDER -- LOCATIONS: 4TH AND5TH - AS PER APPROVAL #

24 3331102 - ASUS CHROMEBOOK 309.0000 7,416.0024 2856676 - ACAD GOOGLE CHROME OS MGT 30.0000 720.00

LIC/SUPPORT24 208605 - LOGI B100 USB OPT BLK MOUSE 6.7500 162.0024 3254461 - CHROME OS WHITE GLOVE CONFIG. 14.0000 336.00

SVC.24 744081 - KEN HI-FI HEADPHONES 7.7900 186.961 3262896 - SPECTRUM INTOUCH TABLET CART 1,390.0000 1,390.00AS PER QUOTE #FXLC769420-0161-5-101-5100-6440-000-2125A-5CB01-00420-9141-5-101-5100-3100-000-2125A-5CB01-00420-9141-5-101-5100-5100-000-2125A-5CB01-00420-9141-5-101-5100-6420-000-2125A-5CB01-00420-9141-5-101-5100-6430-000-2125A-5CB01-00420-9141-5-000-5100-6440-000-2125A-5CB01-00

WESTSIDE ELEMENTARY/BUSIN $****10,210.96

ESSI 15130495840 HALIFAX AVE.FORT MYERS, FL 33912

03/05/15375-0001-5-000-7400-6820-000-00000-15386-00

1 CMS Bldg 28 replacement of obsolete 19,500.0000 19,500.00building management controls.

PO-SHIPPING-MAINTENANCE CLEW $****19,500.00

ESSI 15130505840 HALIFAX AVE.FORT MYERS, FL 33912

03/05/15375-0001-5-000-7400-6820-000-00000-15386-00

1 CMS bldg. 29 and 32; replacement of 20,650.0000 20,650.00obsolete building management controls.

PO-SHIPPING-MAINTENANCE CLEW $****20,650.00

AUDIO VISUAL INNOVATIONS 1513124Attn: MONICA MERCER6301 BENJAMIN ROAD, SUITE 101TAMPA, FL 33634

03/11/15Multiple

Vendor Notes::AS PER APPROVAL #15-026 - FOR: CLARK;WALKER; CRAWFORD; PEARSON; AND PEREZ

5 SMASBM680 - SMART BOARD 77" M680 1,399.0000 6,995.005 SMAEWY3SBM - WARRANTY SBM600 3 YR. 79.0000 395.00EXTENSION420-9141-5-101-5100-6430-000-2125A-5CB01-00420-9141-5-101-5100-3100-000-2125A-5CB01-00

0171-CENTRAL ELEM $*****7,390.00

Sowash Ventures LLc 1513193Attn: JOHN R. SOWASH11502 Spencer RoadBrighton, MI 48114

03/13/15420-9142-5-000-6400-3100-000-1105A-5CR01-00

4 ON-SITE PROFESSIONAL DEVELOPMENT 1,375.0000 5,500.00TECHNOLOGY PD - AUGUST 10-13, 2015

9140-CORD OF FED PROJ $*****5,500.00

MARCH 24, 2015

FUND BEG. ENDINGCHECK CHECKNUMBER NUMBER AMOUNT

I GENERAL OPERATING 145567 - 145721 $ 1,986,707.18

II & III DEBT SERV. & CAPT. OUT 006270 - 006277 $ 34,297.95

IV SPECIAL REV. – OTHER 045410 - 045447 $ 425,993.56

TOTAL: $2,446,998.69

Capital Projects 3/17/15 SCHOOLS We currently have a demo propane bus from Blue Bird that we ae trying out until Spring Break. The response from the initial couple of days has been positive, primarily because the propane engine is much quieter than the diesel. We are gathering fuel pricing, fueling station and maintenance savings data to determine if we should add these to our fleet. We will have a contractor at LES during spring break to clean and video one of the main sewer lines that keeps getting stopped up. This will show us what and where the problem is so that we can come up with a permanent fix. We are replacing, in house, one of the last 3 Addison air conditioning units at COES on Friday March 27, a teacher in service day. We were hoping this would be a summer project but a compressor failure moved up the urgency ($4918). The ability to do this in house will save over $3000 from contractor pricing. We are currently scheduling the inspection and preventative maintenance of the motorized backstops and bleachers at the middle and high school gyms. A company named Gym Doors who handles most of the school districts in Florida has been doing this for us for the past several years. The modular for East Side is scheduled for delivery in April. The modulars for LaBelle Elementary will be delivered as soon as school is out. Currently everything is going well and there are no major problems with any of our buildings in the District.

BOARD MEMBER BUSINESS

1) Policies – Permission to Advertise – Policy 551 (Uniform Records and Accounts)(See Attached)

2) Summer Food Program – Request for Exemption in accordance with Ms. Willie Ann Glenn Act(See Attached)

3) E-Rate Contract

HENDRY COUNTY SCHOOL DISTRICT

NOTICE OF PROPOSED RULE

SUBMITTED BY: C. Gordon Swaggerty, Jr. DATE: 5/12/15 SUBJECT AREA: 551 Uniform Records and Accounts EXECUTIVE SUMMARY OF PURPOSE: The proposed rule establishes the policy for uniform records and accounts. CITATION OF LEGAL AUTHORITY: 1001.42 and 1001.51 F.S. CITATION OF SPECIFIC LEGAL REFERENCE: 10014.42 and 1001.51 F.S. FULL TEXT: A copy of the full text of the proposed rule may be obtained, without cost, at the Office of the Superintendent of Schools. EXECUTIVE SUMMARY: The proposed rule establishes the policy for uniform records and accounts. STATEMENT OF REGULATORY COSTS: The proposed policy revision will create no additional district economic impact in excess of $100.00 except for the costs of printing and distributions. LOCATION OF MEETING, TIME AND DATE: Hendry County School Board Meeting Room, 475 E. Osceloa Avenue, Clewiston, FL at 5:30 p.m. or as soon thereafter as the matter may be heard on May 12, 2015.

Notice: Inspection and copying of all written materials constituting public records submitted to the agency regarding draft rules may be obtained by request to the Superintendent of Schools.

Notice: The School Board may recognize any material which may be judicially noticed and to incorporate them into the record of the rule making proceeding. The School Board may incorporate material by reference into the proposed rule.

Notice: If you need an accommodation in order to participate in this process, please notify the Superintendent of Schools at (863) 674-4642 or at the Hendry County Courthouse, LaBelle, Florida 33935 at least 48 hours prior to the meeting or workshop.

Notice: If the School Board adopts the proposed rule, one certified copy of the proposed rule shall be filed in the Office of the Superintendent of Schools pursuant to 120.54(3)(e), F.S.

HENDRY COUNTY SCHOOL DISTRICT

NOTICE OF RULE DEVELOPMENT or MODIFICATION

SUBMITTED BY: C. Gordon Swaggerty, Jr. DATE: 3/24/15 SUBJECT AREA OR EXISTING RULE: 551 Uniform Records and Accounts EXECUTIVE SUMMARY OF PURPOSE: The proposed rule establishes the policy for uniform records and accounts. CITATION OF SPECIFIC LEGAL AUTHORITY: 1001.42 and 1001.51 F.S. The Superintendent shall provide for keeping or having kept accurate records of all financial transactions and the making of all needed or required reports in the proper form as required by law, administrative rules of the State Board, and additional records and reports as approved by the School Board. Sound business principles and procedures are to be observed. All funds properly included in the District school budget shall be recorded and accounted for on an annual basis as prescribed in Financial and Program Accounting and Reporting for Florida Schools. The District’s system of accounting shall comply with all requirements of the Governmental Accounting Standards Board, Statement No. 54 (GASB 54). In accordance with GASB 54, the District will report its fund balance in the following categories: A. Nonspendable fund balance – that is, amounts that are not in a spendable form

(such as inventory) or are required to be maintained intact (such as the corpus of an endowment fund).

B. Restricted fund balance – amounts constrained to specific purposes by their

providers (such as grantors, bondholders, and high levels of government), through constitutional provisions, or by enabling legislation.

C. Committed fund balance – amounts constrained to specific purposes by the Board;

to be reported as committed, amounts cannot be used for any other purpose unless the Board takes action to remove or change the constraint.

D. Assigned fund balance – amounts the Superintendent or Chief Financial Officer

intend to use for a specific purpose; intent can be expressed by the Superintendent or Chief Financial Officer.

E. Unassigned fund balance – amounts that are available for any purpose; these

amounts are reported only in the general fund. The Board authorizes the Superintendent to take all steps necessary to comply with the requirements of GASB 54. The Chief Financial Officer shall have the authority to designate and assign fund balances and express the intent of the specific purposes of such assignments. The Superintendent shall submit to the Board a financial statement for each month of the school fiscal year following final budget adoption. The format of the statement shall include a cumulative report to date of all receipts and expenditures for the school fiscal year.

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