shire of kondinin · recreation & culture hyden rec centre extensions 50,000 ... mp. final...

MINUTES OF THE ORDINARY MEETING HELD ON 21st

NOVEMBER, 2018

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MINUTES OF ORDINARY MEETING HELD AT KONDININ ON 21st NOVEMBER, 2018

1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITOR

The Shire President Cr Meeking acknowledged the traditional owners by reading the statement of commitment to Indigenous Australians, welcomed those present and declared the meeting open at 5:00pm.

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

Cr S Meeking (Shire President) Cr G Lynch (Deputy) Cr A Smoker Cr M James Cr S Jones Cr B Browning Cr R Butler Cr K Mouritz Cr Growden Leave of Absence: NIL Apologies: NIL Staff: Ms M. Dohnt (CEO) Mr A. George (DCEO) Mr V. Bugna (MOF) Mr M. Burgess (MOW) Mr I. Holland (ETSO) Mrs T. Young (MPD) not present at start

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

NIL

4. PUBLIC QUESTION TIME

NIL

5. APPLICATIONS FOR LEAVE OF ABSENCE

NIL

6. PETITIONS/DEPUTATIONS/PRESENTATIONS

During the discussion John Phillip of John Phillip Consulting met with councillors to conduct a CEO probation workshop.

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

7.1 Minutes of Council Meeting – 17th October, 2018

RESOLUTION 3286 Moved Cr Lynch Seconded Cr Growden That the minutes of the Council Meetings held on 17th October 2018 be confirmed. With the deletion of (Dual Kulin) after Neil Whyte on page 14.

CARRIED 9/0

8. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION

NIL

9 REPORTS OF COMMITTEES AND OFFICERS

9.1 Finance Report 9.2 Manager of Planning & Development Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building Surveyor Report 9.8 Hyden & Kondinin Swimming Pool Manager’s Reports 9.9 Building Maintenance & Ranger Report

9.1 FINANCIAL REPORT

9.1.1 Financial Reports

Name of Applicant: Manager of Finance Author: Manager of Finance


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Voting: Simple Date: 9th November, 2018 SUMMARY/COMMENT: The financial statements for the period ending 31 October 2018 are attached.

RESOLUTION 3287 Moved Cr James Seconded Cr Mouritz That the Financial Reports for the period ended 31st October 2018 as presented be accepted.

CARRIED 9/0

9.1.2 List of Accounts

Name of Applicant: Manager of Finance Author: Manager of Finance Voting: Simple Date: 7TH November 2018 SUMMARY/COMMENT: A list of accounts is attached.

RESOLUTION 3288 Moved Cr Smoker Seconded Cr Butler That Muni Cheques 18494 - 18514, Muni EFT9843 - 9951, Trust Cheque 646 - 647, Transport Direct Debits, Other Direct Debits, Payroll and Bank Fees (for the month of October 2018) amounting $1,371,689.58 be endorsed.

CARRIED 9/0

At 5.09pm Mr V. Bugna (MOF) left the meeting and at 5.10pm Mrs T. Young (MPD) joined the meeting.

9.1.3 Changeover KN 52 Doctors Vehicle

Name of Applicant: Shire of Kondinin Author: DCEO Budget: 2018/2019 Date: 13th November 2018 SUMMARY/COMMENT: Quotations were sought for the changeover of the Doctors vehicle which is currently a 2016 Subaru Forester. The 2018/19 Budget shows $14,318 Council funds for Capital Expenditure.

Company Price Excl GST

City Subaru Subaru Forester $13,721.81

Merredin Toyota Toyota RAV 4 GXL $13,936.36

Merredin Toyota Toyota RAV 4 GX $10,690.90

The difference between the RAV 4 models are cosmetic only being alloy wheels and roof bars. Both makes of vehicle are the same size. The Doctor was consulted during the process and was happy with the size and nature of the vehicle being purchased. The RAV 4 GX has been ordered from Merredin Toyota and confirmation of the purchase is sought from Council. STATUTORY ENVIRONMENT Local Government Act 1995 FINANCIAL IMPLICATIONS Council has budgeted $14,318 in the 18/19 Budget. POLICY IMPLICATION Shire of Kondinin Policy Manual states the following: 6.1.16 MOTOR VEHICLE REPLACEMENT

With regard to vehicles that are not subject to the provisions of Section 3.57 of the Local Government Act 1995, the CEO from time to time may obtain quotations for their purchase and replacement. Upon receipt of these quotations, the CEO is authorised to purchase vehicles, which will cost the Council no more than $10,000.00 to change over. A copy of the purchase details is to be tabled at the next Ordinary Meeting of Council. Changeovers greater than $10,000.00 or where the

type of vehicle changed over significantly changes will be listed for Council determination.


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The changeover price was discussed with the CEO and given the amount budgeted for this financial year it was agreed to proceed with the purchase. STRATEGIC IMPLICATIONS 1.3 A safe, healthy and active Shire

1.3.1 Facilitate a consistent presence and high standard of medical services and allied health in the Shire 1.3.2 Embrace lifelong learning, social interaction and creativity 1.3.3 Provide a variety of quality sport, recreation and leisure services and facilities for all life stages across the three communities 1.3.4 Attract regular cultural events and activities to the Shire

VOTING REQUIREMENT Simple Majority

RESOLUTION 3289 Moved Cr Lynch Seconded Cr Jones That council confirms the purchase of a new Toyota RAV 4 from Merredin Toyota for a changeover of KN 52 of $10,690.90 ex GST.

CARRIED 9/0

9.1.4 Capital Items Progress

Name of Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Voting: Simple Date: 31st October, 2018 SUMMARY/COMMENT: Expenditure on capital items for 2018-2019

Programme Description Budget ($) Notes

Governance 0KN Vehicle Changeover 55,000 COMMENCED

Governance KN0 Vehicle Changeover 42,000

Governance KN04 Vehicle Changeover 34,500

Health KN52 Vehicle Changeover 32,500 COMMENCED

Health Computer Upgrade – Doctors Surgery 5,000 COMMENCED

Health Yeerakine Lodge Carpark 10,000

Housing Employee House, Kondinin (Bal C/F) 84,546 COMMENCED

Community Amenities KN & HY Drainage 1,700,000 COMMENCED

Recreation & Culture Hyden Hall Furniture 30,000 COMMENCED

Recreation & Culture Chair for Public Halls 5,000

Recreation & Culture KCRC Kondinin Sports Club Extension 1,021,891 COMMENCED

Recreation & Culture Hyden Rec Centre Extensions 50,000

Recreation & Culture Karlgarin Club Roof Replacement 20,000

Recreation & Culture Karlgarin Bowling Green Resurfacing 110,000 COMMENCED

Recreation & Culture Kondinin Netball Court Reseals 23,029 COMPLETE

Recreation & Culture Coronation Park Upgrade Hyden 50,000 COMMENCED

Recreation & Culture Trembath Park Seating & Landscaping KN 20,000 COMMENCED

Transport Mount Walker Road 67,500 COMPLETED

Transport East Hyden Bin Road 427,125 COMPLETED

Transport Kondinin Lake North Road 56,850 COMPLETED

Transport Notting Karlgarin Road (Gravel) 67,531

Transport Bendering East Road (Form & Gravel) 85,718

Transport Reseal Wave Rock Second Entrance 21,450

Transport Hyden Norseman Road (Reseal) 95,950 COMPLETED

Transport Hyden Norseman Road (Gravel) 89,861 COMPLETED

Transport Aggiss Road (Form & Gravel) 48,999


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Transport Karlgarin Hills North Road (Form & Gravel) 83,690

Transport Worland Road (Form & Gravel) 107,363

Transport Chalk Hill West Road (Form, Gravel & Seal) 80,961 COMMENCED

Transport Sharpe Road (Blue Metal Spread) 24,129

Transport King Rocks West (Gravel) 52,284

Transport Footpath Construction (3 Towns) 50,000

Transport KN55 Vehicle Changeover 27,500 COMMENCED

Transport KN61 Vehicle Changeover 27,500 COMMENCED

Transport Lawnmower C/F 25,000 COMPLETED

Transport Grader 350,000 COMPLETED

Economic Services Wave Rock Tourist Precinct Improvement 50,000 COMMENCED

Economic Services Entry Statements 10,000 COMMENCED

Economic Services Karlgarin Centenary Project 20,000

Economic Services Hyden Main Street Beautification 100,000 COMMENCED

Economic Services The Humps Project C/F 11,264 COMPLETE

Other Prop & Services KN49 Vehicle Changeover 55,000 COMPLETE

Other Prop & Services KN54 Vehicle Changeover 32,500

TOTAL $5,361,641

FOR INFORMATION ONLY


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9.2 Manager of Planning and Development Report

9.2.1 MPD – Grants, Events and Projects Update

Grants Summary 2018 – 2019

Project Source of Funding Grant Amount

Shire Contribution

Status / Comment

National Stronger

Regions Fund (NSRF) –

Yeerakine Lodge

Extension

Regional Development

Australia $600,000 $171,902

Completed and Acquitted Official Opening held on the 8th August 2018 conducted by Rick Wilson, MP. Final Report submitted on 4th September 2018 with accompanying supporting documentation. Approval dated 5th November 2018 received from the Federal Government confirming that project has been completed and final payment of $120,000 made. Well done to everyone from the Shire Administration and Councillors and the Kondinin Kulin Aged Care Committee who worked together to get this project off the ground and completed within budget and on time. .

Extension to Kondinin

Community Recreation

Centre

Department of Sport and

Recreation (Community Sporting and Recreation

Facilities Fund) & Wheatbelt

Development Commission

(Regional Grants Round)

$100,000 (DSR)

$185,000

(WDC)

$775,000

Approved and In Progress Both Grant Applications submitted to the Northam Offices of the DSR and the WDC respectively on Friday 16th September 2016.

KCRC has confirmed $150,000 towards the project.

DSR have confirmed $100,000 towards the project ($25,000 received to date and claim of $50,000 has been submitted awaiting for payment now that over 50% of project completed)

WDC have confirmed $185,000 towards the project ($175,000 received to date)

Total project cost is $1,172,764. Progress Reports are being submitted to State funding authorities and monies have been received in accordance with milestones in the respective Funding Agreements. Project remains within budget and consistent with agreed schedule with grant authorities and ACORP Construction who were awarded the tender for the project in March 2018.


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Centenary of Armistice

Returned Services League /

Lotterywest Grant $700 $300

Completed Application Form was submitted on the 22nd March 2018. Matter discussed at Council meeting on 21st March 2018 where it was agreed that service be held at Kondinin Memorial Gardens and that school children from both Kondinin and Hyden be involved. MPD and RSL President, Cr Allen Smoker held at meeting with both the school principals on the 20th September 2018 to finalise arrangements for the morning. The event went really well. It was great to see such as strong involvement from the Hyden and Kondinin Primary Schools students who sang a song together, read poems, laid the wreaths and lowered and raised the flags. A huge thank you to the Kondinin PS Principal, Sarah Baden-Powell and the Hyden PS Principal Aleks Mutavdvic who arranged for the children’s involvement and the songs and poems they presented. Thank you also to Cr Allen Smoker who was the MC for the service and read the address and in the week before spoke to the Kondinin Primary School children about war and the significance of this event. Thank you also to Shaun Franich who did a wonderful job on the sound system, to Heather Lockyer for providing the roses for the hall and to the Kondinin Netball Club for providing the catering.

Kondinin Netball Courts Re-Surfacing

Department of Local

Government, Sport and Cultural Industries – CSRFF

Small Grant

$3,838 $13,342

Completed and Acquitted Application Form was submitted on 22nd March 2018 and notification of funding received on 27 June 2018 confirming $3,838 towards the project, half of what was requested. MPD received revised quotes for the project and West Coast Synthetic Surfaces were engaged as the preferred supplier to undertake the works. Grant Agreement with Department of Local Government, Sport and Cultural Industries has been signed with confirmation of milestones. First and only claim of $4,221.80 from the Department of Local Government, Sport and Cultural Industries has been received. Works were completed during week beginning 10th September 2018. Final Acquittal report was submitted and endorsed by the Department of Local Government, Sport and Cultural Industries on the 29th October 2018.

Wave Rock Public Art Trail

CBH Grassroots Grant

$800

$250

Approved and Completed A joint grant application was submitted by the Kondinin CRC to CBH to engage a graphic designer to design and print a ‘Public Art Trail’ brochure. The brochure will include information on the various pieces of public art through Kondinin, Karlgarin and Hyden and accompanying maps. The brochure will tie in with the Pathways to Wave Rock brochure and Roe Tourism branding and will be launched to tie in with the Kondinin Art Show, but will be promoted all year round. The brochure has been completed and was launched at the Kondinin Arts Show opening night by the President of the Kondinin Artists Group, Janet Repacholi. Due to demand a re-print of another 500 copies was undertaken in November 2018.


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Revegetation of Kondinin

Sports Ground Surrounds and

Kondinin Community

Garden

NRM Community Stewardship Grant

$2,320 $1,000 plus in-

kind

Submitted A grant application was submitted on 4th August 2018 to plant 1050 trees in 5 sites around the Kondinin Sports Ground and 50 edible bush tucker plants in the Kondinin Community Garden. The revegetation around the sports ground will provide a much needed wind break and wildlife corridor and will be planted with seedlings propagated from seeds collected by local Kondinin resident. Bush tucker plants to be purchased from a local nursery and where required from Perth. All plants have been selected by local seed collector. Planting will be done by the Kondinin Community Recreation Council, Kondinin Primary School, Kondinin Community Garden Working Group and the broader community. Outcome of grant expected by November 2018 with planting to be undertaken in June 2019.

Upgrades to Coronation

Park Lotterywest $61,311 $69,800

Submitted Grant application submitted on 28 August 2018 for upgrades to Coronation Park, Hyden. Grant based on detailed plan prepared by Reality Landscapes which sets out project in 6

stages: Stage 1 (Contours & Drainage); Stage 2 (Bike Paths and Gravel Paths); Stage 3 (Updated Facilities); Stage 4 (Planting & Mulching); Stage 5 (Community Garden); and Stage

6 (Playground Shelter). In-kind support and endorsement of project received from Hyden Progress Association, Hyden Play Group, Hyden Day Care Centre, Hyden Respite Centre and

Hyden Disability Coordinator. Grant is largely for Stage 3 of the project relating to new outdoor furniture and equipment, together with concrete works for junior bike path and bollards around perimeter of park. Outcome of grant likely to be received by December

2018.

Hyden Shared Bike Paths

Department of Infrastructure (WA

Bike Network Grant)

$50,000 $50,000

Submitted An Expression of Interest with indicative plans and costings was submitted seeking grant

money to go towards a shared bike path from the corner of Marshall and McPherson Street to the Hyden Travel Stop to connect to the existing bike path to Wave Rock. The Shire was

shortlisted to submit a full grant application which was completed on the 17th October 2018. Outcome likely to be received by January 2019.

Kitchen & Bar Fit Out at Kondinin

Community Recreation

Centre

Stronger Communities

Grant $14,000

$14,000* (To be paid by

the KCRC)

Submitted An Expression of Interest was submitted and approved by Rick Wilson’s Office for the Stronger Communities Grant for the fit out of the kitchen and bar area at the Kondinin Community Recreation Centre. The Shire in partnership with the Kondinin Community Recreation Council has since submitted a full grant application. Outcome likely to be

received by November 2018. .


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Kondinin Community

Garden

Department of Communities –

Community Gardens Grant

Program

$4,900 $3100 plus

local in-kind assistance

Submitted Grant Application submitted on the 28thSeptember 2018 seeking funding towards the

Gourmet in the Garden event scheduled to be held on Friday the 22nd March 2019. It is anticipated that by developing this as an annual event will serve to raise the profile and

interest in the community garden and also promote local fresh produce. Outcome likely to be received by January 2019.

TOTAL $ 1,112,869 $ 1,084,694

Events Summary

OCTOBER 2018

20th and 21st October 2018

Garage Sale Trail A national event funded by the Shire of Kondinin and run in conjunction with the Kondinin and Hyden Community Resource Centres.

Kondinin, Karlgarin and Hyden.

28th October 2018

Children’s Week Teddy Bears Picnic

This event was organised by the Kondinin CRC, and hosted by the Shire at the Kondinin Community Garden. It was a fantastic morning, with over 70 people from around the district attending the event. Well done to Toni Smeed and the Kondinin CRC.

Community Members

NOVEMBER 2018

11th November 2018

Remembrance Day Held at the Kondinin Memorial Gardens with involvement from both the Hyden and Kondinin Primary School to mark the 100th year of the Armistice. Event was very well received by all those who attended. Special mention to the Kondinin and Hyden Primary School students who did a fantastic job in their role in the service.

Schools and broader community.

Community Development Project Summary

Project Status

Kondinin Community Garden

ON GOING - Busy Bees being held at the end of each month. Outdoor drums installed. Summer vegetables planted at the 27th October 2018 busy bee. Old shelter structure removed. Early Years, the Kondinin Primary School and the Kondinin CRC are using the venue regularly for child based activities. Gourmet in the Garden Event booked again for Friday 22nd March with chef, Sophie Budd.

Wave Rock Improvements

IN PROGRESS –At its Ordinary Meeting on the 20th June 2018 the Council adopted the amended Wave Rock Improvement Plan 2018 – 2021 subject to budget funding. A site meeting was held on the 16th August 2018 with Wayfound Consultants attended by Shire Councillors, Shire Administration and Wave Rock Management Pty Ltd. The consultants submitted a scoping report including a list of recommendations to improve and streamline the signage design and location at Wave Rock. The high priority recommendations of this study are now being progressed by the consultants, including new directional and information signage within the Wave Rock Car Park area. The concepts for these new directional and information signs have been prepared and scheduled to be manufactured by the end


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of November 2018. The Shire’s CEO and Shire President are currently investigating the development of a Bush Tucker Garden in the cleared area between the main Car Park and Wave Rock.

Hyden Streetscape Project for 2022 Centenary

IN PROGRESS – Concept Plan adopted by Council at its Ordinary Meeting on the 20th December 2017. At its Ordinary Meeting on the 20th June 2018 Council approved for Coronation Park to be the priority project for 2018/2019 as part of the Hyden Streetscape Project. Application to Lotterywest has been submitted to cover approximately half the costs of works to Coronation Park, with outcome likely to be received by November 2018. The Shire has engaged Reality Landscapes to undertake landscaping works to Coronation Park in liaison with the Shire of Kondinin and volunteer assistance where available during the 2018/2019 financial year. This stage 1 of the works to Coronation Park commenced on the 23rd October and will extend through to mid-November 2018. As part of the Hyden Streetscape Project work is also been undertaken on the design of the Hyden Swimming Pool Car Park; a grant for a continuous shared pathway along Marshall Street; upgrades to the parking and access to the shops along McPherson Street and associated drainage works in the Hyden Town Site all in line with the recommendation of the Hyden Town Revitalization Plan 2017.

Karlgarin Streetscape Project for 2020 Centenary

IN PROGRESS – Sub-Committee met on 27th September 2018. Key items discussed were; proposed granite and concrete commemorative wall; proposed granite and timber seats with interpretation; proposed map in the gazebo; research and mapping work being undertaken and change of date to early October 2020 to avoid conflict with Wave Rock Weekender. Minutes circulated following September meeting with list of actions and corresponding responsibility to be progressed before next meeting proposed for March 2019. Additional meeting held on the 7th November 2018 to finalise logo, discuss budget matters and meet with builder to discuss concrete wall. Quotes now being obtained for the concrete wall, the interpretive signage and the granite seating. MPD to prepare budget worksheet and grant application to be submitted by early 2019. Discussions also being held with Main Roads WA and the Shire’s Works Manager on location of the new entry sign.

Roe Tourism ON GOING – New website http://www.roetourism.com.au/ is now live to promote Roe Tourism. The new amended Pathways to Wave Rock Brochures have been completed and circulated around the Shire. A new pop up banner has also been created which is available to use by the community when holding events to promote tourism in the Shire.

New Entrance Signage at Shire Boundaries

IN PROGRESS – Project has been split in two. Priority to be the boundary signs for 2018/2019. Draft designs were compiled by Connelly Imagery and tabled at the Ordinary Meeting on 15th August 2018 for discussion and were circulated to Councillors for feedback. Council supported Option C with some minor amendments at the Ordinary Meeting of Council held on the 19th September 2018. Matter being progressed by the Shire’s Administration to finalise design of the major road entry signs and is reported in Item 9.2.2 of the November 2018 Ordinary Meeting of Council for approval to commence manufacture.

New Signage at Kondinin Lake

COMPLETED - Signage has been delivered and has been installed.

Interpretive Signage for Wagon and Sulky at Kondinin Information Bay

IN PROGRESS – Research and preparation of the text and accompanying photographs for the two interpretive panels has been completed and sent to sign makers for final design and manufacture. Anticipated that interpretive panels will be installed by the end of November 2018. A gravel pathway has been constructed between the Pioneer Wall and the shed that contains the box wagon and sulky which will assist in leading tourists to the area to read the interpretive signage.

Hyden Have A Chat ON GOING – An initiative of the Hyden CRC, the Shire’s Manager Planning and Development and the Hyden CRC Coordinator have run a monthly ‘Have a Chat’ for the last 18 months on the first Thursday of the month. Usually around 8 people attend and discuss various

http://www.roetourism.com.au/


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topics, many of which relate to the Shire and can be actioned at an Administration level. Street numbering on kerbing has been discussed on a number of occasions and a contractor has now been engaged to undertake the new numbering on the kerbs of the residential properties west of the Hyden Town site. The remaining residential areas in Hyden are anticipated to be completed following the completion of the proposed drainage works. At the November Have a Chat a query was raised in relation to Lovering Road and Woolocutty Soak Road. Preliminary investigation into this matter suggests that the Woolocutty Soak Road sign on the main highway 40 is incorrect as this is in fact Lovering Road all the way to where it turns off towards Meekings (as per Landgate mapping). Before the Shire’s Administration investigate this further, the Administration is seeking feedback from Council whether they know anything about why the incorrect sign is on the highway 40.

Town Planning Projects and Matters Update

Project Status

Wind and Solar Farm Development Application was submitted on the 9th August 2018 and progressed in accordance with relevant Town Planning Policy and Legislation. Responsible Authority Report was submitted to the Department of Planning by the 25th October 2018. JDAP Meeting was held on the 9th November 2018 at the Shire of Kondinin Council Chambers in which the Responsible Authority Report’s recommendation was supported with amendments to conditions. Thank you to Ian Holland who was the minute taker for the meeting and did an excellent job with this.

Transit Park and Associated Caretakers Unit and Ticket Box

Application received 7th September 2018 and was advertised for public comment. See Agenda Item 9.2.3 of this November 2018 Ordinary Meeting of Council.

RESOLUTION 3290 Moved Cr Growden Seconded Cr Lynch That Council Receive the Manager Planning and Development’s update on Grants, Events and Projects;

CARRIED 9/0


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9.2.2 Shire of Kondinin Boundary Signs

SUBJECT: New Boundary Signs for Shire of Kondinin LOCATION: Major Road Entrances to Shire of Kondinin APPLICANT: N/A ATTACHMENTS: Nil DATE OF REPORT: 7th November 2018 AUTHOR: Tory Young, Manager Planning and Development DISCLOSURE OF INTEREST: Nil BACKGROUND: This matter was tabled at the Ordinary Meeting of Council on the 19th September 2018, in which it was resolved: “THAT Council

(i) ADOPTS Option C with modification (No Shire Emblem and with rounded corners), as the preferred design for the nine (9) boundary signs to the Shire of Kondinin to be designed and installed in the 2018/2019 financial year, as detailed in this Agenda Report, but also including Aylmore Road, Woolocutty Soak Road and Hyden-Mount Walker Road:

(ii) AUTHORISIES the Shire’s Administration to develop the design for the minor boundary entry signs to be tabled at the October 2018 Ordinary Meeting of Council for consideration.’

Since this time, amended entrance signs have been prepared and circulated to Council Members for comment. The amended two signs were provided as per below, known as Option 1 and Option 2:

Existing Main Boundary Signage (1200mm x 1800mm)


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Signage Locations MAJOR BOUNDARY ENTRY SIGNS The proposed locations for the major boundary entry signs are listed below and are proposed to replace the existing ‘Welcome to Your Granite Getaway’ signs that are currently on the major roads entering the Shire of Kondinin as shown above. The locations proposed for the new main boundary entry signs are listed as follows consistent with the resolution of Council held on the 19th September 2018. Major Boundary Highways

Brookton Highway (Corrigin Kulin Road) – Corrigin Boundary, Willis Road (KONDININ)

Brookton Highway (Hyden Lake King Road) – Kulin Boundary, Holland Track (HYDEN) Major Boundary Roads South

Williams Kondinin Road – Kulin Boundary, Graham Road (KONDININ)

Pederah Road – Kulin Boundary, Pederah East-West Intersection (KARLGARIN)

Aylmore Road – Pederah Road East (HYDEN) (KARLGARIN) Major Boundary Roads North

Kondinin-Narembeen Road – Narembeen Boundary, Billericay Nature Reserve (KONDININ)

Woolocutty Soak Road – (HYDEN)

Hyden-Mount Walker Road– Narembeen Boundary (HYDEN) (KARLGARIN) Major Boundary Roads East

Hyden-Norseman – Dundas Boundary, Boundary or Cross Roads (FORRESTANIA) TOTAL – 9 MAJOR ROAD ENTRY SIGNS MINOR ENTRY SIGNS It is proposed that all other boundary roads (30 in total as listed in the Agenda Item of the 19th September 2018), have a smaller sign based on the theme of the option selected for the major boundary signs and be approximately 600mm x 900mm. Due to budgetary constraints it is proposed that these signs be prepared and included in the 2018/2019 budget. CONSULTATION An email was sent to all Councillors and the Shire’s Chief Executive Officer, Deputy Chief Executive Officer and Works Manager seeking their preference and comments on the original proposed three (3) options. A summary of the feedback provided was summarised in the Agenda Item presented to the Ordinary Meeting of Council on the 18th September 2018 in which Option 3 was resolved as the preferred design. In addition, the amended two signs were circulated via email to Councillors and the Shire’s Chief Executive Officer, Deputy Chief Executive Officer and Works Manager prior to this meeting, in which the majority of those that responded preferred Option 2 as shown above. Prior to installation of the entrance signs, Main Roads WA will be consulted on the matter. STATUTORY ENVIRONMENT

Main Roads Act 1930

Main Roads (Control of Advertisements) Regulations 1996 POLICY IMPLICATIONS

Policy and Application Guidelines for Advertising within and Beyond State Road Reserves (Main Roads WA 2015)

FINANCIAL IMPLICATIONS There is currently $10,000 in the 2018/2019 budget in the ‘Entry Statement – Kondinin Shire’ account to go towards the new entry signs. It has been estimated that the design and manufacture of each sign will cost $800 equating to $7,200. It is estimated that the extrusion bars, poles and brackets will cost at least $280 per sign equating to $2,520. The dedicated account for town entry statements will be expended in the design and manufacture of these nine (9) signs. Installation and any ancillary costs relating to the installation will be covered in the Shire’s capital works program. STRATEGIC IMPLICATIONS The following extract from the Shire’s Community Strategic Plan 2016 – 2026 supports this project. ‘2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin


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2.4.1 Collaborate with key stakeholders and local networks to develop and promote our tourism experiences across the entire Shire 2.4.2 Add value to current tourism experiences and facilities as well as creating additional tourism experiences and facilities Our Actions ….

Streamline signage in the Shire’s town sites and develop new entry signage.’ VOTING REQUIREMENT Simple Majority CONCLUSION Based on the information provided in this Agenda Report, the Shire’s Administration wish for the Council to:

RESOLUTION 3291 Moved Cr Lynch Seconded Cr Butler THAT Council (i) ADOPTS Option 2 as the preferred design for the nine (9) main boundary entry signs to the Shire of Kondinin to be designed and installed in the 2018/2019 financial year, as detailed in this Agenda Report; and (ii) INCLUDES the minor boundary entry signs in the 2019/2020 budget subject to final costings and design

CARRIED 9/0

Cr Lynch left the meeting for this item after declaring an interest and was outside from 5:37pm to 5:39pm

9.2.3 Proposed Wave Rock Amphitheatre Ticket Box/ Caretakers Unit and Associated Transit Park (Lot 4 on DP 025779 and Lot 2 on DP 021460, Lovering Road, Hyden

SUBJECT: Planning Application – Proposed Transit Park, Ticket Box and Caretakers Unit

LOCATION: LOT 4 on DP25779 and LOT 2 on DP021460 APPLICANT: Sheenagh Collins ATTACHMENTS: Plans DATE OF REPORT: 5th November 2018 AUTHOR: Tory Young, Manager Planning and Development DISCLOSURE OF INTEREST: Cr Lynch declared a Proximity Interest as his property shares a common

boundary with the below lots.

Land Owners: Sheenagh Collins and Valerie Mouritz

Applicant: Sheenagh Collins

Zoning: Local Planning Scheme No.1 – Rural (Lot 4); and Rural Residential (Lot 2)

Lot Area Lot 4 (29 ha) Lot 2 (21 ha)

Existing Land Use Broad Hectare Farming, Amphitheatre, Holiday Accommodation.

BACKGROUND An application has been received for the installation and extension of a second hand transportable building to be utilised as a ticket box and caretakers unit to support the operation of the existing amphitheatre on Lot 4 Lovering Road, Hyden. The development also proposes a transit park comprising up to 50 unpowered sites on Lot 2 Lovering Road, Hyden directly east of the amphitheatre site. The transit park is proposed to utilise the existing ablution block on Lot 4 of the site, which shall require alterations to comply with Regulation 21 of the Caravan Parks and Camping Grounds Regulations 1997 relating to transit parks. DEVELOPMENT DETAIL 1 x Ticket Box / Caretakers Unit. This building comprises:

An existing 6m x 2.5m secondhand transportable building accommodating a bedroom and lounge room area

A new brick extension 6m x 1.9m to accommodating a kitchen, WC, and bathroom

A new roof and verandah to extend along both the new building and existing secondhand building to appear as one


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50 x Unpowered Sites

To be located on Lot 2 of the development site east of the ablution block and ticket box / caretakers unit.

Alterations to Existing Ablution Block

Upgraded existing ablution block to comply with Regulation 21 of the Caravan Parks and Camping Ground Regulations 1997 relating to transit parks.

ASSESSMENT Caretakers Dwelling / Ticket Box Under a rural zoning, a Caretakers Dwelling is as Discretionary (D) Use under the Shire’s Local Planning Scheme No.1 meaning that the use is not permitted unless the local government has exercised its discretion by granting development approval. Under the Shire’s Local Planning Scheme No.1, the objectives of a ‘Rural’ zone are:

To ensure the continuation of broad-hectare farming as the principal land use in the district and encouraging where appropriate the retention and expansion of agricultural activities;

To consider non-rural uses where they can be shown to be of benefit to the District and not detrimental to the natural resources or the environment; and

To allow for facilities for tourists and travellers, and for recreation uses. It is considered that the proposed Caretakers Unit/Ticket Box supports two of the above objectives of this zone by bringing benefit to the community and allowing facilities for tourists by supporting the existing non-rural uses which operate from this site, including the private airport, Wave Rock Resort Cottages, the amphitheatre and the ablution block. 50 x Unpowered Sites – Transit Park The site plan submitted with this development application shows the area proposed for ‘budget and free camp site’ accommodation to the east of the proposed care takers unit/ ticket machine. Verbal conversations with the land owner have indicated that a maximum of 50 unpowered sites will be provided, however a site plan illustrating the actual layout of the sites has not been submitted. The owner was advised at an on-site meeting by the Shire’s Environmental Health Officer and the Shire’s Manager Planning and Development that this aspect of the development would need approval as a transit park and shall comply with the provisions of Regulation 21 of the Caravan Parks and Camping Ground Regulations 1997 relating to transit parks. A transit park is not expressly listed in Table 1 – Zoning Table of the Shire’s Local Planning Scheme No.1 and therefore the application is required to be assessed in accordance with clause 18(4) of the Shire’s Local Planning Scheme No.1. This clause states as follows: “(4) The local government may, in respect of a use that is not specifically referred to in the zoning table and that cannot reasonably be determined as following within a use class referred to in the zoning table –

(a) Determine that the use is consistent with the objectives of a particular zone and therefore is a use that may be permitted in the zone subject to conditions imposed by the local government; or

(b) Determine that the use may be consistent with the objectives of a particular zone and give notice under clause 64 of the deemed provisions before considering an application for development approval for the use of the land; or

(c) Determine that the use is not consistent with the objectives of a particular zone and is therefore not permitted in the zone.

In this particular instance the Shire’s Administration concluded, following preliminary assessment of the application, that clause 4(b) of the above was applicable and that the proposal should be advertised in accordance with clause 64 of the Regulations 2015 before a final decision is made. The application was advertised for a 14 day period during which time no submissions were received. The subject Lot 2 is zoned ‘Rural Residential and is governed by the requirements of Scheme 2 – Special Requirements for Rural Residential Zones of the Shire’s Local Planning Scheme No.1. Of particular note, No.3 of the Special Requirements relating to Permissible Land Uses prescribes as follows: Council may consider a number of land uses in the ‘Rural Residential’ Zone in accordance with the Zoning Table. In considering any development application, Council shall have regard to the following matters:

(i) The compatibility of the proposed land use/s with the existing airstrip; (ii) The proposed location and relationship of the development with existing established land uses;


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(iii) The need for additional rehabilitation, revegetation and/or landscaping buffers; (iv) The matters to be considered by the local government under Part 9 of the deemed provisions; (v) The objectives of all land classified ‘Rural Residential’ Zone in the Scheme’.

The objectives of the Rural Residential Zone under the Shire’s Local Planning Scheme No.1 are listed as follows:

To select areas wherein closer subdivision will be permitted to provide for uses such as hobby farms, horse breeding and rural residential retreats;

To make provision for retention of the rural landscape and amenity in a manner consistent with the orderly and proper planning of such areas

To locate Rural Residential zones generally within a five (5) kilometer radius of established settlements so that residents have convenient access to services and facilities without draining the resources of the wider community;

To provide for the creation of rural residential lots having a minimum areas of two (2) hectares within or adjacent to the Kondinin and Hyden town sites and larger lots elsewhere.

Whilst the proposed development does not provide for residential development as such, it does ensure the retention of the rural landscape and amenity in a manner consistent with the orderly and proper planning of the area, it can still enable rural residential uses on this lot in the future and is compatible with the surrounding land uses. Alterations to Ablution Block In order for the Applicant to operate a Transit Park, the existing Ablution Block on Lot 2 is required to be altered to comply with the requirements of Regulation 21 of the Caravan Parks and Camping Ground Regulations 1997 relating to transit parks. The requirements shall depend on the amount of sites provided, but as a guide for 35-50 sites the following requirements must be met:

A minimum of 2 male toilets and 1 urinal (or 2 additional toilets in place of);

A minimum of 3 female toilets

A minimum of 2 showers accessible by both sexes

A minimum of 2 hand basins accessible by both sexes If a lesser amount of sites are proposed the requirements are reduced as per the Regulations. PROPOSED CARETAKERS UNIT & TRANSIT PARK

Conclusion For the reasons outlined above it is recommended Council endorse the proposed Ticket box/Care Takers Unit and associated Transit Park on the condition that the Applicant submits further detail and information for approval by the Council before the applicant commences development. The information to be submitted shall include the following:

The actual layout of the proposed unpowered sites;

The exact location of the Ticket Box / Care Takers Unit and the distance and AHD levels to the existing septic tank it proposes to utilize;

Second-hand Transportable Building to be

converted to Caretakers Unit

Proposed Transit Park Camping Site Area


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The location of the existing ablution block;

Landscaping or revegetation buffers surrounding the proposed unpowered sites;

All site ingress and egress points to public roads; internal roads and vehicle parking areas; and

Small scale plans showing alterations to the ablution block addressing compliance with Regulation 21 of the Caravan and Camping Grounds Regulations 1997

STATUTORY ENVIRONMENT

Shire of Kondinin Local Planning Scheme No.1

Planning and Development (Local Planning Schemes) Regulations 2015

Planning and Development Act 2005 (as amended)

Caravan and Camping Grounds Act 1995

Caravan and Camping Grounds Regulations 1997 POLICY IMPLICATIONS The following policy of the Shire’s Policy Manual applies to this development application. 8.1.1 RE-ERECTION OF SECONDHAND HOUSES All applications for the re-erection of second hand houses are to be accompanied by a Certificate of a Practising Structural Engineer, stating that the house has been built as a transportable and that it is in good sound condition and when re-erected will comply with all requirements of the Uniform Building Code. When a Practising Structural Engineer is not available, Council’s Building Surveyor may carry out the inspection. Deposit of $2,000 required upon application and to be refunded when the Building is made habitable to Councils satisfaction by the specified time otherwise deposit forfeited. PUBLIC CONSULTATION Public Consultation was undertaken for the minimum requirement of 14 days in accordance with clause 64 of the Planning and Development (Local Planning Scheme) Regulations 2015. An advertisement was placed in the Hyden Householder and on the Shire’s website and the information was on display at the Hyden Shire Office during the advertising period. Advertising closed on the 5th October 2018. During this period no formal submissions were received. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Supports the following section of the Shire’s Strategic Community Plan 2016 – 2026 “2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin

2.4.1 Collaborate with key stakeholders and local networks to develop and promote our tourism experiences across the entire Shire 2.4.2 Add value to current tourism experiences and facilities as well as creating additional tourism experiences and facilities.”

CULTURAL IMPLICATIONS Nil VOTING REQUIREMENTS Simple majority required

RESOLUTION 3292 Moved Cr Jones Second Cr Butler THAT Council: APPROVES the application for a Ticket Box / Care Takers Unit and associated Transit Park on Lot 2 and Lot 4 Lovering Road, Hyden respectively as shown on the plans stamp dated 7th September 2018, subject to compliance with the following conditions and advice notes: Conditions 1. Pursuant to Schedule 2, clause 74 of the Planning and Development (Local Planning Schemes) Regulations 2015, further detailed plans for the proposed development shall be submitted to the Local Government for consideration and approval prior to the commencement of development and shall include a site development plan drawn to scale showing the layout of all unpowered camping sites, landscaping or revegetation buffers surrounding the proposed unpowered camping sites, the location of the ticket


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box/caretakers unit; the location of the ablution block, the distance & AHD levels between the care takers unit and the existing septic tank proposed to be utilised by the caretakers unit, site access and egress points to public roads; internal roads and vehicle parking areas; and a small scale plan drawn to scale showing the elevations and floor plan of the ablution block addressing the requirements of Regulation 21 of the Caravan Parks and Camping Grounds Regulations 1997 2. Compliance with the Caravan Parks and Camping Grounds Regulations 1997 as it relates to the operation of Transit Parks, including that an occupier may stay no longer than 3 consecutive nights; 3. Prior to any development being undertaken on-site a bond of $2,000 is to be submitted to the Local Government pursuant to section 8.1.1 of the Shire’s Policy Manual relating to re-erection of second hand houses to be refunded when the building is made habitable to the Council’s satisfaction: and 4. Pursuant to Schedule 2, clause 78D of the Planning and Development (Local Planning Schemes) Regulations 2015 as the development site is located in a Bushfire Prone Area pursuant to the Fire and Emergency Services Act 1998 (as amended), a Bush Fire Attack Level (BAL) Assessment Report shall be prepared and submitted to the Shire prior to the commencement of any development on the site. Advice Notes 1. The development shall be substantially commenced within two (2) years from the date of this approval. If the development is not substantially commenced within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further planning approval of the Shire of Kondinin having first been sought and obtained; 2. The Caretakers Unit shall be provided with a laundry unit comprising a 36lt wash trough, washing machine and, if a clothesline is not provided, a clothes dryer. A laundry can be combined with bathroom facilities; 3. The Caretakers Unit shall require a smoke alarm to the bedroom area, lift off hinges to the WC door, exhaust fans to the kitchen, bathroom and WC and the final plans need to be signed by a structural engineer; and 4. That Council will be required to issue a Transit Park Licence on receipt of a licence application from the land owner prior to the legal operation of the Transit Park.

CARRIED 8/0

9.2.4 Hyden Town Revitalisation Plan - McPherson Street Streetscape Parking and Footpaths

Applicant: Shire of Kondinin Author: Manager Planning and Development Date: 13th November 2018 Attachments: Pages 4, 5 and 6 of the Hyden Town Revitalisation Plan & Site Map Disclosure of Interest: Nil BACKGROUND : The Council at its Ordinary Meeting held on the 20th December 2017 adopted the Hyden Town Revitalisation Plan as a guide to undertake upgrades to the Hyden Town Site in the lead up to the Hyden Centenary in 2022. This is a guiding conceptual plan only and each section of the plan requires more detailed design, costings and analysis prior to implementation. Prior to the September 2018 Council Meeting, all Councillors and Executive staff met on McPherson Street to discuss the design options for car parking and footpaths along this eastern side of the street and provide the Shire’s Administration direction on whether to engage with property owners to encroach into private property as per the conceptual drawings within the Hyden Town Revitalisation Plan or alternatively keep all road and footpath works outside of private property.


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The matter was considered by the Council at its Ordinary Meeting on the 19th September 2018 where it was resolved that ’A meeting be organised between Councillors and affected property owners to discuss the placements of parking and footpaths along McPherson Street as proposed in the Hyden Town Revitalisation Plan, so that a detailed post drainage work plan can be developed.’ The purpose of this report is to examine more closely the final design and implementation of Section 4.1 relating to the Shop Forecourt, Section 4.2 relating to the McPherson Plaza and Section 4.3 relating to the McPherson Street Link prior to arranging a meeting with Councillors and affected property owners. COMMENT Below is a summary of the relevant sections of the Hyden Town Revitalisation Plan. Section 4.1 – Shop Forecourt (See page 4 of Hyden Town Revitalisation Plan) Objectives

To enable sufficient and accessible parking to service and retail purposes

To improve the quality and legibility of the pedestrian experience Design Principles

Provide a clear distinction between pedestrian and parking areas

Seek to locate public parking within the road reserve

Encourage private domain landscaping Design Brief:

Suggest creating a no-parking zone in front of the main building entrance as an additional visual cue and facilitate pedestrian crossing to the parking on the other side of the street

Options and Analysis

The setback distance between the awning of the Bush Village Building and the subject lot 2728 boundary is 6 metres (private property)

The distance between the subject lot 2728 boundary and the street verge is 4.68 metres (public property)

To achieve the conceptual plan to have public parking in the road reserve shall require encroaching into approximately 1.5 metres of private property and seeking owner permission and owner financial contribution

An alternative option would be to leave where the existing parking is in the front setback of the shop within private property and extend a pedestrian pathway behind the vehicles contained all within public property

Section 4.2 – McPherson Plaza (See page 5 of Hyden Revitalisation Plan) Objectives

Promote pedestrian linkages between key town assets Design Principles

Celebrate the space between existing buildings as a pedestrian connection between the sporting precinct and Coronation Park

Design Brief

Suggest formalising a single driveway crossover point as part of McPherson Street upgrade work Options and Analysis

The single driveway crossover point proposed can be undertaken as part of McPherson Street upgrade works on public property by the Shire

The proposed footpath extending along McPherson Street can also be undertaken as part of McPherson Street upgrade works on public property by the Shire

The creation of the plaza area as shown on the concept plans is all within private property and will require financial contribution and consultation with land owners, affected businesses, the broader community and endorsement by the Council

Section 4.3 – McPherson Street Link (See page 6 of Hyden Revitalisation Plan)


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Objectives

To provide an inviting and clear pedestrian experience Design Principles

Provide clear pedestrian connection between the shopping areas on McPherson and Marshall Streets

Provide visual landscape cues to encourage visitors to explore town Design Brief

New concrete footpath located away from the kerb edge and power pole alignment, with potential for inset sculptural elements

Low shrub plantings to kerb side of path

Suggest creating drainage holes to base of existing Lions Park fence to enable water run off

Suggest considering provision for future crossover to undeveloped private lot

Suggest possible relocatable perforated artistic screen to create visual edge to existing vacant lot Options and Analysis

The proposed footpath extending along McPherson Street to the Lions Park can also be undertaken as part of McPherson Street upgrade works on public property by the Shire and can be connected with the proposed dual pathway along Marshall Street

Perforated screening to be discussed with affected landowners and the Hyden Community

Low shrub plantings to kerb side of the path can be undertaken on public property by the Shire Land Ownership There are seven (7) lots comprising a number of different businesses that have frontages to McPherson Street between Naughton Street and Marshall Street as summarised below: Table 1

Lot Number & Street Address Land Owner Affected Businesses

No. 20 (Lot 1 on DP 5661) McPherson Street

Glenora Superannuation Waveline Hardware Mitre 10

No. 18 (Lot 2 on DP 5661) McPherson Street

V Mouritz Elders

No. 14 (Lot 2728 on Diagram 97903) McPherson Street

S Collins Hyden Trading Co CSBP Pamela Jays Clothing Di’s Scrap & Chat

No. 12 (Lot 26 on Plan 5661) McPherson Street

B & J Haslam Shire of Kondinin


S Collins Hyden Bush Bakery Top Crop Hairdressers Essence of Beauty Beauticians


Hyden Progress Association Vacant Site

No. 36 (Lot 23 on Plan 5661) Marshall Street,

Hyden Progress Association Vacant Site

SUMMARY Based on the information above there are various options available for Council to achieve the objectives within section 4.1, 4.2 and 4.3 of the Hyden Town Revitalisation Plan, with or without encroaching into private property, which need to be determined before any detailed design or works commence along McPherson Street. Where the upgrades are proposed completely within public property this can be implemented by the Council subject to detailed costings and budgetary considerations and the staging of the proposed drainage works.


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Where the upgrades are proposed to encroach into private property the Council need to determine as to whether they wish to go down this path and how they wish to engage with the affected land owners and tenants. In this scenario a written commitment and financial contribution would be required from the land owners to implement any works on private property. Obtaining feedback from affected tenants would also be important in this scenario. CONCLUSION In ensuring that the proposed drainage works proposed for the Hyden Town Site align with any proposed upgrades to car parking and footpaths along McPherson Street, it is important that Council decide on how they wish to approach with this matter. The Shire’s Administration have provided two options in the Officer Recommendation for Council’s consideration and determination on how to best progress the matter. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Shire Contributions $150,000 has been allocated to Hyden Streetscape Improvements in the 2018/2019 Budget of which a large proportion shall be dedicated to the upgrades to Coronation Park. Detailed costings for the proposed works to the street and footpaths along McPherson Street have yet to be costed and are to be determined based on the detailed design for the drainage. Land Owner Financial Contributions The following calculations have been done to estimate the concrete works to be undertaken on private property if the Council decide to engage with land owners to do this. 4.1 Shop Forecourt (Bush Village Shopping Centre) No. 14 (Lot 2728) McPherson Street Approximately 120m2 of concrete @ $100 per m2 = $12,000 4.2 McPherson Street Plaza (Shire leased building and former butcher) No. 12 (Lot 26) McPherson Street Approximately 100m2 of concrete @ $100 per m2 = $10,000 (front setback area) Approximately 31.25m2 of concrete @$100 per m2 = $3,125 (rear facing Coronation Park) 4.2 McPherson Street Plaza (Bakery, Hairdressers and Beautician) No. 10 (Lot 25) McPherson Street Approximately 100m2 of concrete @ $100 per m2 = $10,000 (front setback area) Approximately 31.25m2 of concrete @$100 per m2 = $3,125 (rear facing Coronation Park) No. 20 (Lot 1) McPherson Street (Waveline Mitre 10) Approximately 25m2 of concrete @ $100 m2 = $2,500 (for a 1m path) or Approximately 160m2 of concrete @ $100 m2 = $16,000 (for front carpark) STRATEGIC IMPLICATIONS The following extract from the Shire’s Community Strategic Plan 2016 – 2026 supports this project. “1.2 A growing, diverse and dynamic community

1.2.1 Facilitate equitable access for residents to services and facilities across the Shire 1.2.3 Increase land supply for residential, commercial and industrial opportunities that can be released quickly to the market 1.2.3 Create aesthetically attractive and vibrant towns within the Shire

Our Actions:


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Improve each communities central business district aesthetics, access and landscape to strengthen opportunities for shopping, dining and entertainment

Undertake a dedicated streetscape and beautification project for the Hyden Town Site

Invite and promote the community to take a proactive role in improving the aesthetics of each town e.g. coordinated effort.’

RESOLUTION 3293 Moved Cr Lynch Second Cr Mouritz That Council; AUTHORISES the Shire’s Administration to contact all affected land owners and businesses as detailed in table 1 of this report inviting them to attend a meeting with Councillors and the Shire’s Administration to discuss the placement of parking and footpaths along McPherson Street as proposed in the Hyden Town Revitalization Plan, before a detailed post drainage work plan is developed, and report back to Council a summary of the feedback received;

CARRIED 9/0

Mrs T. Young (MPD) left the meeting at 5:53pm and a break was called by the President until 6:01pm Mr A. George re-joined the meeting at 6:02pm

9.3 MANAGER OF WORKS

9.3.1 GENERAL

Construction Reseals have been completed on the following Roads: Hyden Norseman SLK 11.62 – 15.55 Application rate 2.00L/m2 Hot (180°) This section only received a 1 coat seal and was in urgent need of this second coat. Total area = 28,346m2, this was Council funded. East Hyden Bin – SLK 23.5 – 25.94 Application Rate 2.11L/m2 Hot Total Area = 17,568m2 This was the final seal on the construction section from the 2017/18 Regional Road Group funding. East Hyden Bin – SLK 9.68 – 12.08 Application Rate 1.9L/m2 Hot This area was widened some years ago, once again this was nearly at a point of reconstruction as a second coat had not been applied. We also resealed a section where the old laterite metal was. Edges were very hungry so we used larger spray nozzle to get a heavier application rate. Total Area = 17,280m2 This was Regional Road Group funded. East Hyden Bin - SLK – 18.46 – 19.59 Application Rate 2.00L/m2 Hot & 3L on the floodway This area was thoroughly salt effected, especially through the floodway itself. Total Area = 8,946m2 This was Regional Road Group funded. Mt Walker Road – SLK – 1.84 – 4.00 Application Rate 2.12L/m2 Hot & 3 on floodways This was the final seal on the construction section from the 2017/18 RRG work. 500m is at 8m wide across floodway, SLK 3.5 – 4.00, this was done to help protect the shoulder in times of Flooding. Lane width is 3.6 wide each way across floodway and the rest of the road. Total Area = 16,951m2 Kondinin Lake - SLK 3.35 – 6.67 Application Rate 2.11L/m2 Hot Once again heavier nozzles were used on edges.


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Total Area = 16,105m2 This was Council Funded. Additional Construction Notes The Entrance to Wave rock has not been done at this stage. We are waiting to hear back from MRWA as to whether we will be successful in obtaining Black Spot funding in this financial year to reconstruct the corner. If unsuccessful this year will try again for the next financial year. Given this I would like to hold off on the reseal until the corner can be re-constructed. We are still presently on Magenta Road with the construction crew. The Shires round figure turn over on the job so far is $150,000 in 3.5weeks. Schedule Please see attached a works schedule for the rest of the financial year Please remember this is a guide and things can change quickly. Plant Repairs KN 65 & 66 – 8000 hour service KN 66 – Replace Batteries KN 77 – 90000 km service KN 51 – Auger on maintenance truck stopped, found to be solenoid KN 56 – 20000km Service KN 65 – Replace Windscreen and detailed KN 64 – Adjust circle, 3000hr service, Replace lights & make up guards, replace aerial & brackets, repair roof KN 78 – 500hr service KN 2111 – Weld repairs KN 49 – 50000km service KN 68 – Rear seal and uni joint (Volvo L70) KN 52 – Windscreen Fitted KN 66 – 8000hr service, Wiring for lights and Beacons repaired Maintenance Grading Patch grading is continuing. Reform T Junction from Private property and open off shoots to stem the flow of water onto Burma Road. Councillors please advise the CEO or myself if any roads need priority due to poor condition. Maintenance Patching of Pederah road, Bendering road, Sloan road, Kondinin-Narembeen road, Kondinin and Hyden Town sites with still more to do. Installation of gravel on culverts at the Bendering Refuse site. Reseal floodway Hyden-Mount Walker Road General replacement of Road signs Parks and Gardens Top Dressing, dethatching, Verti mowing and fertilizing of Hyden and Kondinin Football and Hockey ovals was recently completed. Current Construction of Coronation Park Upgrades in Hyden are well underway. Slashing – still continuing due to warmer weather. General Tenders have been called for the lay and compaction for Councils drainage program. Staff Eric Krakouer has returned to work after a lengthy spell due to a heart attack, it is good to have him back. Geoff Hann is currently on Leave and Brian Lucas has just returned.

9.3.2 PLANT REPORT

Begin Finish

Rego Make User Year Hrs/Km Hrs/Km Comments

0 KN Toyota - Prado CEO 2018 32,440 45,300

KN 0 Holden Trailblaizer DCEO 2018 10,707 12,095


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KN 04 Toyota RAV 4 MOF 2018 12,627 16,471

KN 49 Toyota - Prado MOW 2018 52,300 0 Traded

KN 52 Subaru Forester Doctor 2016

KN 54 Subaru Forester OFFICE 2018 18,141 22,000

KN 51 Holden Rodeo - Dual Cab Mick Pratzky 2017 21,088 23,160

KN 55 Colorado Brian Lucas 2013 128,222 0 Traded

KN 56 Toyota Hilux P&G Kondinin 2017 19,488 128,222

KN 58 Prime Mover Paul Chambers 2016 100,206 107,604

KN 62 Prime Mover Vacant 2016 75,148 79,936

KN 77 Prime Mover Eric Krakour 2016 88,775 91,502

KN 61 Nissan Navara Single Cab Dave Halliday 2013 125,262 0 Traded

KN 57 Isuzu - Tray Top - Mtce Truck 2015 89,670 90,552

KN 60 Isuzu - Tray Top - Dual Cab 2016 86,914 90,160

KN 89 Isuzu - Tray Top - Dual Cab 2016 52,416 53,314

KN 63 Isuzu - Tray Top David Symcox 2017 10,270 11,931

KN 73 Isuzu - Tray Top Kondinin 2011 163,812 163,812

KN 64 John Deere 670G - Grader Gary Valenta 2016 2,917 3,000

KN 65 John Deere 670G - Grader Brian Lucas 2011 8,010 8,089

KN 66 John Deere 670G - Grader Dave Halliday 2013 7,911 8,020

KN 81 Caterpillar 12m - Grader Warren Sarginson 210 New

KN 67 Volvo L90F - Loader 2012 5,850 5,973

KN 68 Volvo - Loader 1998 11,700 11,719

KN 69 Massey Ferguson-Tractor David Symcox 1999 3,730 3,746

KN 70 Case - Tractor Kondinin 2003 1,921 1,921

KN 71 John Deere - Backhoe 1992

KN3031 Toro - Ride on Mower Reel Mower 2015 430

KN72 Bomag - Road Roller Construction 2015 1,715

KN78 Hamm - Vibe Road Roller 2017 450 1,786

KN 115 Toro - Reel Mower Hyden 2009 2,984

KN 215 Toro - Ride on Mower Hyden 2018 0 New

KN123 JCB Backhoe Kondinin 2014 1,670

KN 112 John Deere - Ride on Mower Kondinin 2006 1,211

KN 79 Toyota - Community Bus 2008 139,292 141,090

KN 59 Water Truck Joe Eades 2016 38,407 42,360

2017HY Toyota – Community Bus Hyden 2017 9,783 12,047

Council please note the kilometers on the Prime movers. These are presently on lease agreement for 5 years with a 30,000km maximum per year. Council will be subject to a 0.15 cents per kilometer for every kilometer over the allocated amount. At the present rate we are at approximately 50,000km per year. At this rate in 5 years we will be roughly 250,000km over the allocated kilometers. This equates in Dollar terms at the end of the lease to $37,500.00 Can I suggest to Council when we review the 10 year road program to work on the next move when the lease is up. There is a few alternatives available and I would like Council's opinion to ensure good planning for the future purchases of Council's truck fleet. The other thing to consider in this process is the side tipper trailers as they are getting on as well.

RESOLUTION 3294 Moved Cr Moritz Seconded Cr Browning That the Works Manager’s Report be received.

CARRIED 9/0


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24

9.4 CHIEF EXECUTIVE OFFICER’S REPORT

9.4.1 2018 Regional Christmas Trading Hours

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 31st October 2018 Disclosure of Interest: Nil SUMMARY/COMMENT In previous years the Department of Commerce has provided a trading hour’s package to regional Local Governments based on current Perth hours. However, the majority of Local Governments have declined the offer in the past and applied for their own locally preferred Christmas trading arrangements. Previously the package offered allowed general retail shops to trade from 8.00am to 9.00pm Monday to Friday, 8.00am to 5.00pm on Saturdays and from 11.00am to 5.00pm on Sundays and public holidays, other than Christmas Day, which will be a closed day. We have been invited to propose trading hours in accordance with community needs and based on existing opening times for community retailers it is suggested to bring Mondays - Fridays and Saturdays forward to 6:45am. The extended trading period will commence on Monday 3 December 2018 and conclude on Tuesday 1 January, 2019, both dates inclusive. As is the case with all extended trading variations, the decision to open or not during the additional hours provided, is at the discretion of individual retailers. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Simple Majority

RESOLUTION 3295 Moved Cr Butler Seconded Cr Jones THAT Council notify the Department of Commerce of its proposed extended Christmas trading hours for local retailers, commencing on Monday 3 December 2018 and concluding on 1 January, 2019, be 6.45am to 9.00pm Monday to Friday, 6.45am to 5.00pm on Saturdays and from 11.00am to 5.00pm on Sundays and public holidays, other than Christmas Day, which will be a closed day.

CARRIED 9/0

Mr M. Burgess (MOW) left the meeting at 6:21pm and did not return

9.4.2 December Meeting Relocation & Christmas New Year Period

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 31st October, 2017 Disclosure of Interest: Nil Summary/Comment: With Council’s approval, it is proposed to close the Shire Offices from 4pm on Friday 21st December 2018 and reopen at 8.30am on Wednesday 2nd January 2019. The outside crew will be taking their four weeks annual leave during December 2018. Basic crews will remain to cater for attending public facilities and parks & gardens for watering, etc. A Christmas function with Councillors and partners and inviting all Shire employees and partners will be planned following the December Council meeting to be held in Hyden. Should the Annual Report be finalised prior to the December meeting an Electors meeting will be organised to take place in Hyden on the same day. STATUTORY ENVIRONMENT Nil


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POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Simple majority

RESOLUTION 3296 Moved Cr Mouritz Seconded Cr Jones THAT Council approve: The closing of the Kondinin and Hyden Shire Offices over the Christmas/New Year period from close of business Friday 21st December, 2018 to reopen in Wednesday, 2nd January, 2019. And; The December Ordinary Council Meeting be relocated to the Hyden Community Resource Centre or Hyden Pavilion depending on availability.

CARRIED 6/3

9.4.3 Hyden Progress Association Land

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 31st October 2018 Disclosure of Interest: Cr Lynch declared an impartiality interest due to his Active Membership in the

Hyden Progress Association. SUMMARY/COMMENT: There has been discussion between the Hyden Progress Association (HPA), Hyden Community Resource Centre (HCRC) and the Shire about the planning and development of a proposed Visitor Centre on the vacant land situated at 4 McPherson Street, Hyden and 36 Marshall Street, Hyden which has recently been purchased by HPA. During preliminary discussions between HCRC, HPA and the Shire it has been suggested by HPA that the above lots would be transferred to the Shire of Kondinin as HPA’s contribution to a proposed development for a visitor centre. Legal advice received is that the lots cannot be transferred until such time as HPA has paid for them in full or a legal agreement was drawn up and a caveat put on the land to prevent any future sale of the land. The proposed time line for the blocks to be fully paid for is 5 years. To progress with any potential project on these blocks it is suggested that Council endorse the project in principal, authorise administration to have a legal agreement prepared and have caveats put on the subject land. To enable any further progression it is proposed that Council authorise the administration to continue working with a working group made up of representatives from the Hyden Community to ascertain a scope of works for any proposed project. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION 1.1.21 FINANCIAL CONTRIBUTIONS TO COMMUNITY GROUPS Adopted 20th May 2015 The Shire of Kondinin as a matter of policy will not contribute financially to a community group or any other organisation in respect of capital infrastructure of a fixed nature (building, etc.) that is located on private property. FINANCIAL IMPLICATIONS Legal advice and caveats can be obtained in the current budget. Any future spending will require consideration in future budgets.


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STRATEGIC IMPLICATIONS 2.1 Promote the Shire of Kondinin within the local community and beyond the Wheatbelt and state boundaries as a preferred location for business, tourism and lifestyle 2.2 Provide sustainable infrastructure and services that support current and future needs of the community 2.3 Encourage and promote a culture of education, career development, job creation and employment 2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin VOTING REQUIREMENT Simple Majority

RECOMMENDATION THAT Council; 1. Endorse the proposed Hyden Visitor Centre project in principal subject to funding and budgetary allocations. 2. Authorise the Administration to have legal documentation prepared to secure the transfer of 4 McPherson Street, Hyden and 36 Marshall Street, Hyden once all debt has been released. 3. Authorise the administration to lodge a caveat on 4 McPherson Street, Hyden and 36 Marshall Street, Hyden to prevent sale once legal documentation is prepared. 4. Authorise administration to continue to work with the working group to prepare a scope of works for the proposed project. This Motioned Lapsed due to no Mover as further options are being researched.

9.4.4 Proposed Bush Tucker Garden

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 31st October 2018 Disclosure of Interest: Nil SUMMARY/COMMENT: There has been some discussion around constructing and planting a bush tucker garden in the area that is known as the old carpark area at Wave Rock. It has been suggested that the walk can start from the rotunda and make a path up to wave rock so that visitors can see the native “food plants”. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Cost of the concept plan may be able to be found during a budget review of the 2018/2019 Budget or funds to be budgeted in future years. STRATEGIC IMPLICATIONS 2.1 Promote the Shire of Kondinin within the local community and beyond the Wheatbelt and state boundaries as a preferred location for business, tourism and lifestyle 2.2 Provide sustainable infrastructure and services that support current and future needs of the community 2.3 Encourage and promote a culture of education, career development, job creation and employment 2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin VOTING REQUIREMENT Simple Majority

RESOLUTION 3297 Moved Cr Butler Seconded Cr Lynch THAT Council; 1. Endorse the proposed Bush Tucker Garden in principal subject to funding and budgetary allocations. 2. Authorise the administration to prepare a concept plan subject to budgetary allocation.

CARRIED 9/0


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9.4.5 RoeROC Memorandum of Understanding

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 13th November 2018 Disclosure of Interest: Nil SUMMARY/COMMENT: The Roe Regional Organisation of Councils (RoeROC) was established in October 2006 to facilitate voluntary cooperation and resource sharing between the Shires of Corrigin, Kondinin, Kulin and Narembeen. The regional purposes for which RoeROC is established are to:

a) Undertake the activities defined as projects and services in accordance with Clause 7: b) Provide a means for the Member Councils, through voluntary participation and the integration and

sharing of resources, where requirements of clause 7.1 are met, to: (i) Assess the possibilities and methodology of facilitating a range of services and facilities on a

regional basis including, without limitation, the services and facilities described in Schedule 2; (ii) Promote, initiate, undertake, manage and facilitate the services and facilities described in

Schedule 2; (iii) Promote productive effectiveness and financial benefit to the Member Councils where there

are common and shared community of interest linkages; The objectives of RoeROC shall be:

a) To carry out the Regional Purposes in a manner which enhances and assists in the advancement of the Region,

b) To form a strategic alliance for the retention of infrastructure, community services and population, increased funding for development and maintenance/improvement of local road network, economic development initiatives, promotion and marketing initiatives, retention of health services, salinity and environment and general local government industry issues,

c) To encourage cooperation and resource sharing on a regional basis d) Not to detract from the relationships an individual shire holds within its community, with the state

and federal governments and other entities it interacts with in the course of usual business. The previous Memorandum of Understanding Expired on 30 June 2018. The members of RoeROC have reviewed and present a draft copy of the MOU from 1 July 2018 to 30 June 2023 for Council endorsement and finalisation. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Member Councils are required to make an annual financial contribution towards the operations of RoeROC as determined by RoeROC, the contributions to be in equal shares, and may also be requested to contribute towards specific projects or initiatives of RoeROC. STRATEGIC IMPLICATIONS Projects and programs undertaken will align with the Shire’s Community Strategic Plan VOTING REQUIREMENT Simple Majority

RESOLUTION 3298 Moved Cr James Seconded Cr Lynch THAT Council; 1. Endorse the RoeROC Memorandum of Understanding July 2018 to June 2023. 2. Authorise the Shire President and Chief Executive Officer to execute the Memorandum of Understanding and affix the Shire’s common seal.

CARRIED 9/0


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9.4.6 Roe Regional Environmental Health Services Scheme

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 13th November 2018 Disclosure of Interest: Nil SUMMARY/COMMENT: The Roe Regional Organisation of Councils (RoeROC) was established in October 2006 to facilitate voluntary cooperation and resource sharing between the Shires of Corrigin, Kondinin, Kulin and Narembeen. Since its establishment RoeROC has worked to deliver a number of shared services to its member Councils. The Roe Regional Environmental Health Services Scheme (RREHSS) provides an environmental health service that also includes the Shire of Lake Grace. RREHSS operates under a Memorandum of Understanding (MOU) between the Councils commencing 1 July 2018 and expiring on the 30 June 2023. The MOU can be extended by the Member Councils in writing. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Scheme Costs and Administration Costs are included in the annual budget each year based on the visitation schedule included in schedule 1 of the MOU STRATEGIC IMPLICATIONS Projects and programs undertaken will align with the Shire’s Community Strategic Plan. VOTING REQUIREMENT Simple Majority

RESOLUTION 3299 Moved Cr Smoker Seconded Cr Growden THAT Council; 1. Endorse the Roe Regional Environmental Health Services Scheme Memorandum of Understanding July

2018 to June 2023 2. Authorise the Shire President and Chief Executive Officer to execute the Memorandum of Understanding

and affix the Shire’s common seal CARRIED 9/0


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9.4.7 CEO’s General and Project Status Report

Project Synopsis Recent Staffing We currently have a stable workforce.

Humps Standpipe Upgrade

With the Department of Water the Shire is providing a standpipe at the Intersection of Lovering and Raine Road (an existing site) that will draw water directly from the reservoir located at the Humps. Commenced December 2017.

This project was completed in September 2018. The acquittal was sent to DWER on 7th November 2018

Independent Living Units

The Wheatbelt South Aged Housing Alliance (WSAHA) is currently awaiting the outcome of its grant funding application with the federal government’s Building Better Regions Fund (BBRF).

A meeting was held between the alliance members at Shire of Wickepin to discuss the grant application for funding to undertake a new business case. This is progressing and as new information comes to hand Council will be informed.

Staff Housing Construction

Construction of Staff Housing Repacholi Parade. Commenced February 2017.

October 2018 – The house has been practically completed. A small amount of the payment has been withheld until an issue is corrected

Kondinin Community Sports

and Recreation Club Extension

Project

ACORP Construction was appointed as builders for the extension project at the Kondinin Country Club. This project commenced in April 2018

June 2018 – Demolition work has now been completed and the footings for the extension commenced. The steelwork should be onsite within the next few weeks. July 2018 – After some initial problems with the footings preparation due to a failure in the soil density tests prior to them getting poured the footings have now been completed for the major structural work. The steelworks are still being fabricated offsite and should be arriving shortly. August 2018 – The roof framing is complete and the internal brickwork construction has commenced. Once the brickwork has finished the installation of the roofing iron will commence. September 2018- Brickwork is complete. Roof cover has commenced. Electrical work has commenced. October 2018- As at 1st October construction is 54% complete. Roof and verandahs are on, gyprock on internal walls completed, plumbing run ins commenced, ceiling fixing commenced. November 2018 – Outside cladding is completed, painting and tiling commenced. Glass will be installed once painting has been completed. 66% completed @ 31/10/18.


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RESOLUTION 3300 Moved Cr Growden Seconded Cr Jones THAT the CEO’s General and Project Status Report be received.

CARRIED 9/0


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9.5 ENVIRONMENTAL HEALTH OFFICER – OCTOBER 2018

No report this month.

9.6 KONDININ MEDICAL CENTRE – OCTOBER 2018

Accreditation We were successful in passing our accreditation and many thanks to the team who helped us achieved it. Our next accreditation will be in Sept 2021. Christmas Break The surgery will be closed Friday 21st December and re-open Wednesday 9th January In consultation with Dr Mackie have decide not to find a locum as it is very quiet in January however, we have asked Dr Job if she would like to do a day or two locum work during this time. Debtors I have begun to phone those with debts over 30 days with mixed results. Being the electronic age, I am able to offer direct phone payment via EFPTOS which has produced some payments on the spot. At the completion of this I will give the list of remaining debtors to the shire for follow up. Front Door Many patients, both young and old, complain about how heavy the front door is to open and ask if something can be done about it, or if it could be changed to an automatic door like the hospital front door. Could this be a consideration in the next budget? Telephone Another budget consideration is our phone system. Our reception phone has blue tack where the line joins the hand piece to stop it crackling. After Hours We now endeavour to divert Kulin and Hyden Phones to Kondinin with the answer machine changed each day to tell when and where we will next be open. This seems to be working well. While Dr Mackie was on leave recently, we diverted all calls to the mobile and asked patients to leave a message. We then called them back to book appointments prior to the Dr’s return, which enabled us to be well booked first day back. Staff With Reception Staff going on leave January/February it will be good to have Heather and Ellen back in our midst. We would like to see them on a more regular basis throughout the year, just to keep in touch with medical centre processes.

9.7 BUILDING SURVEYOR’S REPORT – OCTOBER 2018

A Building Permit was issued for: 1. Accommodation Units, Septics & Renovations at Lot 2952 Aylmore Road, Hyden (Abattoir).

9.8 SWIMMING POOL

Hyden Hi everyone. I returned to the pool on the 23rd July and started my maintenance program for the upcoming season with 36 items that needed attention. Items include various painting jobs, exit gates repair, service and part replacement to main discharge pump which is now working well. I attended the LIWA Conference this year in Fremantle which had over 250 people from all over Australia and overseas. The main focus was water chemistry and emergency response procedures. RLSS will be auditing the facility in February, this is very detailed and covers all procedures. It is assessed against the code of practice for group 1 swimming pools. We are currently on 97 percent for this assessment. Water samples have been submitted to Pathwest and all ok. The pool opened on the 3rd of November and I look forward to another season. See you on the pool deck. Regards Wayne Kondinin Attendance (6/11/18 - 11/11/18) 140, Water test is good The Kondinin Aquatic centre opened on Tuesday 6th November as planned, and is running well as usual. There were some necessary repairs required before opening. I replaced the secondary foot valve on main pump 1. The hydrochloric acid dosing / cleaning pump needed some attention and service kit.


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There were 5 emergency lighting batteries that were found to be defective during the October 6th monthly test which have since been replaced. There were a number of broken pavers that needed replacing, there were sunken pavers along the west and east perimeter that needed re-levelling, and pave lock needed to be reapplied all which was done before opening. The guys from Commercial Aquatics came to inspect the wet deck with one of their contractors in October as a courtesy measure, as a number of pools have been having trouble with the product used for the waterproofing membrane. There was some minor peeling evident and they were keen to begin a complete stripping of the membrane and apply a different more durable epoxy resin based membrane. However, this would have meant a possible 2-3 week delay in opening the pool. It was decided to postpone till after April next year. During the off season one of the front steps had been broken, there has been some difficulty in obtaining a replacement. Richard has found and ordered the step pavers, however these are not held in stock and must be manufactured, so some lead time is expected. Swim club is planned to commence on Wednesday 14th November. A big thanks to all the volunteers and parents helping out the kids!!! Early morning swimming will commence on Wednesday 21st November and will be running on Wednesdays and Fridays throughout the season. Movie night is to be announced, hopefully before December. Upcoming December events: In term swimming, Vac swim, Inflatable & Movie Night It's great to be back and good to hear tourists have been recommended to stop and have a look at our amazing facility by friends and family when passing though, we had some South Africans come in after a recommendation and were just gobsmacked at how good our facilities are!!! We're looking forward to seeing everyone pool side for another awesome season here at the Kondinin Aquatic Centre!!!

9.9 RANGER ACTIVITY AND BUILDING MAINTENANCE REPORT – OCTOBER 2018

Ranger

3 Infringements Issued

Attend dog wandering Kondinin locate elderly owner return dog no action taken

Attend reported issue regarding Asbestos Kondinin, take photos liaise with EHO

Verbal Warning Coach driver Hyden disposal of cigarette butts in carpark

23 x No Entry Tickets Wave Rock

3 x Verbal warnings Kondinin dogs wandering Streets

Warning Notice dog on Wave Rock

Clear Humps and Wave Rock Walk Trails

Investigate complaint of Dog in Distress Kondinin, same dog roaming streets, Infringement & Warning Notices issued

Warning Notice Bike on top of Wave Rock

Warning Notice Illegal Camping Kondinin Cemetery

Warning Notice Illegal dumping of Grey Water Kondinin Cemetery

Start to investigate a Reported Dog Attack causing Injury Kondinin (Not Completed)

Investigate report of Dog Chase/ attempted Attack in Kondinin. Complaint *Not Proved * against alleged Dog/Owner (Now Completed)

General Maintenance

Staff Housing 46 Graham – Repairs to storm damaged fence and water leaks in roof.

Wave Rock Toilet Block – Replace Eco Deck

Kondinin Hall – Floor Polishing Art Show & Graffiti removal with repainting

Staff Housing 76 Graham – Repositioning retaining wall rear yard

Public Toilets Kondinin – Toilet system

Staff Housing 84 Graham – Leaking Dishwasher and service smoke alarms

Locate, Repair and Raise Art Banners

Repeater – Site check & solar panel clean

Water Meter readings


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FOR INFORMATION ONLY

10. BUSINESS OF AN URGENT NATURE

NIL

11. CLOSURE

Being no further business the Shire President thanked Councillors and Staff for their attendance and declared the meeting closed at 7:05pm.

shire of kondinin · recreation & culture hyden rec centre extensions 50,000 ... mp. final...

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