10 - october 2015 minutes - shire of kondinin · 2015. 10. 28. · minutes of ordinary meeting held...

MINUTES OF ORDINARY MEETING HELD AT KONDININ ON 21ST

OCTOBER 2015

President: Date: 1

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MINUTES OF ORDINARY MEETING HELD IN KONDININ COUNCIL CHAMBERS ON 21 OCTOBER 2015

1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITOR

The CEO, John Read, welcomed those present and declared the meeting open at 3.00pm.

2. SWEARING IN OF NEWLY ELECTED COUNCILLORS

Congratulations to the following Councillors who were elected at the 17 October 2015 Shire of Kondinin

local government election:

Cr Bruce Browning (elected)

Cr Rowena Butler (elected)

Cr Rex Growden (elected)

Cr Murray James (elected)

Cr Gary Ilich (re-elected – 2 year term)

Mrs Joyce McCubbing JP conducted the swearing in ceremony of the elected councillors, except Cr Ilich

who was not in attendance at the meeting, for four year terms.

3. ELECTION OF SHIRE PRESIDENT

The CEO, Mr Read, requested nominations for the position of Shire President. Written nomination forms

were circulated. The term of Shire President is for 2 years.

Cr Meeking nominated Cr Smoker. There being no further nominations, Mr Read declared Cr Smoker

elected unopposed to the position of Shire President for a two year term.

4. ELECTION OF DEPUTY SHIRE PRESIDENT

The CEO, Mr Read requested nominations for the position of Deputy Shire President. Written nomination

forms were circulated. The term of Deputy Shire President is for 2 years.

Cr Smoker nominated Cr Meeking. There being no further nominations, Mr Read declared Cr Meeking

elected unopposed to the position of Deputy Shire President for a two year term.

Mrs Joyce McCubbing JP conducted the swearing in ceremony of the newly elected Shire President, Cr

Smoker and Deputy Shire President, Cr Meeking.

5. ELECTION OF COUNCIL COMMITTEES

Council are required to elect members to the following Committees for the two year period 2015/2017.

Members elected to the various Committees for the 2013/15 two year period were

Housing Committee

Members: Crs Ilich, Tuckwell, Stanes and Ibbotson

Works Committee

Members: Crs Smith, Lynch, Ilich and Ibbotson

Deputy: Cr Stanes

Audit Committee

Members: Crs Smoker, Meeking, Stanes

CEO Performance Review Committee

Members: Crs Smoker, Tuckwell, Stanes

Safety Committee

Council Staff

Sports Council Committees

Members: Kondinin – Cr Smoker, Ilich

Karlgarin/Hyden – Crs Smith and Ibbotson

Deputy: Cr Tuckwell


OCTOBER 2015

President: Date: 2

Landcare Committees

Members: Hyden/Karlgarin LCDC – Cr Meeking

Deputy: Cr Smith

Regional Road

Members: Cr Ilich

Deputy: Cr Jones

Roe Tourism

Members: Cr Tuckwell

Deputy: CDO Ashleigh Peacock

Health Service

Member: Cr Smoker

Roe Roc

Members: Cr Smoker, Cr Tuckwell

Deputy: Cr Smith

Eastern Districts Declared Species Group

Member: Cr Smith

Deputy: Cr Meeking

Development Assessment Panel nominees

Members: Cr Smoker, Cr Tuckwell

Deputy: Cr Meeking, Cr Stanes

Note: These nominees are appointed by the Department of Planning

Great Eastern Zone - WALGA

Members: Cr Ilich, Cr Smoker

RECOMMENDATION

Moved Cr Jones Seconded Cr Lynch

That election of members to the Council Committees be deferred until the November Council Meeting.

CARRIED 8/0

6. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

Cr A R Smoker (President) Cr S G Meeking (Deputy President) Cr Cr G A Lynch

Cr S G Jones Cr R S Butler Cr B A Browning

Cr R R Growden Cr M W James

Staff: Mr J Read (CEO), Mr A George (DCEO), Mr V Bugna (Manager of Finance), Mrs V Young

(Community Development Officer)

Apologies: Cr G S Ilich

7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil.

8. PUBLIC QUESTION TIME

Nil.

9. APPLICATIONS FOR LEAVE OF ABSENCE

Nil.

10. PETITIONS/DEPUTATIONS/PRESENTATIONS

Nil.

11. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

11.1 Minutes of Council Meeting – 16th September, 2015.

RESOLUTION 2600

Moved Cr Lynch Seconded Cr Meeking

That the minutes of the Council Meeting held on 16th September, 2015 be confirmed.

CARRIED 8/0

11.2 Minutes of RoeROC Meeting – 24th September 2015.


OCTOBER 2015

President: Date: 3

RESOLUTION 2601

Moved Cr Jones Seconded Cr Butler

That the minutes of the RoeROC Meeting held on 24th September, 2015 be accepted.

CARRIED 8/0

12. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION

Nil.

13. REPORTS OF COMMITTEES AND OFFICERS

13.1 Finance Report

13.2 CEO Report

13.3 Works Manager Report

13.4 Community Development Officer Report

13.5 Town Planning Report

13.6 EHO Report

13.7 Building Surveyor Report

13.8 Hyden & Kondinin Swimming Pool Manager’s Reports

13.9 Maintenance Report

13.1 FINANCIAL REPORT

13.1.1 Financial Reports

Name of Applicant: Manager of Finance

Author: Manager of Finance

Voting: Simple

Date: 7th October 2015

SUMMARY/COMMENT:

The financial statement for the period ending 30th September, 2015 were attached.

RESOLUTION 2602

Moved Cr Lynch Seconded Cr Jones

That the Financial Report for the period to the 30th September, 2015 as presented be accepted.

CARRIED 8/0

13.1.2 List of Accounts

Name of Applicant: Manager of Finance

Author: Manager of Finance

Voting: Simple

Date: 7th October 2015

SUMMARY/COMMENT:

A list of accounts was attached.

RESOLUTION 2603

Moved Cr Lynch Seconded Cr Butler

That Muni Cheques 17803 – 17828, Trust Cheque 163, Muni EFT6064 - 6159, Transport Direct Debits,

Other Direct Debits, Payroll and Bank Fees (for September 2015) totalling $599,874.01 be endorsed.

CARRIED 8/0


OCTOBER 2015

President: Date: 4

13.1.3 Capital Items Progress

Name of Applicant: Shire of Kondinin

Author: CEO

Voting: Simple

Date: 1st October, 2015

SUMMARY/COMMENT:

Expenditure on capital items for 2015-2016

Programme Description Amended

Budget

Notes

Governance Council Ipads 18,900

Governance Photocopier Lease (Carryover) 2,448 In Progress

Governance Senior Officers Ipads 8,400

Governance 0KN Vehicle Changeover 55,000

Governance KN0 Vehicle Changeover 45,000 Completed

Governance KN04 Vehicle Changeover 35,000

Health KN52 Vehicle Changeover 35,000

Housing Housing fixture improvements 20,000

Public Halls Curtain replacement & tables 30,000

Recreation & culture Kondinin S/Pool - carpark 20,034 In Progress

Recreation & Culture Kondinin S/Pool - completion 40,000 In Progress

Recreation & Culture Kondinin S/Pool furniture 40,000 In Progress

Recreation & Culture CCTV Camera (Swimming Pools) 7,500 In Progress

Recreation & Culture S/Pool Improvement (KN & Hyden) 60,000 In Progress

Recreation & Culture Hyden Pavilion Upgrade 50,000 In Progress

Transport East Hyden Bin Rd Construction – RRG 276,620 Completed

Transport Mt Walker Road Construction – RRG 218,380

Transport Mt Walker Road Construction – R2R 112,952 In progress

Transport Kondinin Narembeen Road – R2R 334,101 In progress

Transport Sloan Road Construction – R2R 124,914 In progress

Transport Clayton Street - R2R 105,175 In progress

Transport Gordon Street (reseal) – R2R 147,634 In Progress

Transport Lovering Road Construction – R2R 78,646 Completed

Transport Notting-Karlgarin Road – R2R 78,646 In progress

Transport Woolocutty Soak Rd (Walkway Ext’n) 13,200

Transport Airstrip KN – Asphalt patient loading area 14,000 Completed

Transport Footpath - Kondinin 52,500 In progress

Transport Multi Tyred Roller 135,000 Completed

Transport Freeroll 44,000 Completed

Transport Equipment Trailer (replaced: Backhoe –

Council Resolution 2555, 15/07/15 OCM)

34,000 Completed

Transport Ride on Mower 10,000 Completed

Economic Services Tourist Precinct Shed (KN) 25,000 In Progress

Economic Services Ticket Machine (Wave Rock) 15,000 In Progress

Economic Services Wave Rock Precinct Improvement 50,000 In Progress

Other Prop & Services KN54 Vehicle Changeover (2x) 70,000 In Progress

FOR INFORMATION


OCTOBER 2015

President: Date: 5

13.2 CHIEF EXECUTIVE OFFICER’S REPORT

13.2.1 Christmas- New Year Period

Applicant: Shire of Kondinin

Author: CEO

Date: 9th October, 2015

Disclosure of Interest: Nil

Summary/Comment

With Council’s approval, it is proposed to close the Shire Offices to the public from 12 noon, Thursday, 24th

December, 2015 to Friday, 1st January, 2016 inclusive. The outside crew will be taking their annual leave

from 19th December 2015 through to January, 2016. Basic crews will remain to cater for cleaning public

facilities and parks & gardens watering, etc. A Christmas get together (BBQ, etc.) of Councillors and

partners and inviting Shire employees and partners is planned to be held at a venue and time to be

arranged.

This year we will be conducting the Carols by Torchlight event at the Memorial Gardens adjacent to the

Kondinin Hall on Sunday evening, 20th December, 2015.

STATUTORY ENVIRONMENT

Nil

POLICY IMPLICATION

There are no direct policy implications in relation to this item.

FINANCIAL IMPLICATIONS

Nil

STRATEGIC IMPLICATIONS

Nil

VOTING REQUIREMENT

Simple majority

RESOLUTION 2604

Moved Cr Jones Seconded Cr Growden

THAT Council approve the closing of the Kondinin and Hyden Shire Offices over the Christmas/New Year

period from 12 noon, Thursday 24th December, 2015 to Friday, 1st January, 2016 inclusive.

CARRIED 8/0

13.2.2 Kondinin Housing Requirements

Name of Applicant: Shire of Kondinin

Author: ACEO

Declaration of Interest: Nil


BACKGROUND / COMMENT:

Extract from Agenda 16th September 2015

“It has been brought to the Shire of Kondinin’s attention the important need for adequate housing for

teaching and hospital staff. Currently the Kondinin Primary School has no residence available to house

married teachers with children and the Kondinin Hospital is in the same position. This situation is impacting

negatively on both organisations.

A meeting was held on 3rd September attended by the Kondinin Primary School Principal, Simon Paton and

the Hospital Administrator/Registered Nurses, Lisa Biglin & Ben Dennis, along with the Shire President,

CEO, DCEO and Mrs Janet Repacholi from the school board and KPA. The School Principal advised that he

has a married teacher with four children who is forced to leave Kondinin School because there is only single

accommodation available. The hospital is in a similar situation with no family accommodation available,

making it impossible to attract good quality married nurses and longer term staff.

At the abovementioned meeting, the need to satisfy the Kondinin Hospital’s staff accommodation was

discussed. As only single accommodation with shared bathroom facilities is provided currently, what is

ideally required is a 4X2 transportable, which including fencing, landscaping, septics, utility connections,

etc. is expected to cost in the order of $300,000. At a meeting held at the Kondinin Hospital recently with


OCTOBER 2015

President: Date: 6

representatives of WACHS, the capital improvements to be made to the hospital were advised and in

respect of hospital staff housing, we were advised that WACHS could possibly assist financially towards the

cost of married accommodation in Kondinin.

Council currently has a $150,000 housing loan maturing in May, 2017 and a Kondinin Swimming Pool loan

$200,000 maturing in June, 2017. Six monthly repayments on a $300,000 loan over 15 years are estimated

at $13,579.86, based on 4.2% interest rate. With the significant increase in Roads To Recovery road grants

and other budget savings in the current and next (16/17) financial year, I am optimistic that we will be in a

financial position to pay out the loans for the provision of the two houses by the end of the 2016/17 year.”

Resolution from Minutes 16th September 2015

RESOLUTION 2589

Moved Cr Meeking Seconded Cr Lynch

That the CEO take the matter of urgent need for adequate housing for teaching and nursing staff in

Kondinin up with Government Regional Officer Housing (GROH) and WA Country Health Service (WACHS)

with a view to the State Government providing the housing needs and report on the outcome to Council.

WACHS Housing

The ACEO contacted the Regional Director of WACHS, Caroline Langston on 18th September and a

teleconference was arranged with her and Jenny Menasse WACHS Operations Manager-Narrogin for 30th

September 2015. The following was the results of the discussions.

The current position regarding the lack of suitable family type housing to attract staff with families and

longer term staff was outlined.

Caroline Langston advised that several years ago the minister for Housing, Kim Hames had planned to put

aside money to upgrade housing for hospital staff (this however was mainly in the north west) through R4R.

This was not followed through due to budgetary restraints.

It was then proposed that the housing be taken over by GROH however this proved too expensive and

would have cost WACHS up to $9million p.a.

With the current state of the WA government finances there is no money in the budget to be in a position

to either build a new house or enter into a joint venture.

However, I brought up the possibility of WACHS entering into a long term lease with the shire should we

build a suitable house. Both Caroline and Jenny intimated that they were very interested in this proposition

and certainly would entertain WACHS entering into a long term lease agreement of say a term of 3 to 5

years with further options to extend. They could then use it as an incentive to either keep the existing HSM

or alternatively attract a suitable replacement, or other staff, should one be required.

The proviso would be that it would be at a reasonable cost. (I would base any rent on the GROH rate much

along the lines of the Ed. Dept subsidised amount for the school principal.)

Caroline and Jenny have both left the door open for further negotiations should council decide to purchase

a house.

The purchase of a quality transportable building (preferably ex display) for lease to WACHS has -

Pros

1. Long term lease to WACHS – guaranteed income.

2. Fulfills council’s unofficial policy of replacing staff housing on a regular basis.

3. Puts a house on land that the council owns within the LandCorp timeframe.

Cons

1. Additional loan funds required – impact on budget cash flow.

2. Additional maintenance costs.

GROH Housing

The ACEO contacted GROH on 21st September regarding the unsuitable housing provided in Kondinin and

the need for adequate housing to both retain and attract teachers. The matter of funding appears to be the

same as for WACHS.

The initial discussions revolved around a long term lease of the property to GROH to be utilised as housing

for the principal so that the current 3 bedroom house could be used for a teacher with a family.

Initially contact with GROH was encouraging and they forwarded the information to the relevant party in

the Education Dept. who have since been in contact with Simon Paton the school Principal seeking

information about the house from him and the problems regarding his current housing situation.


OCTOBER 2015

President: Date: 7

The Ed. Dept. are in favour of the proposition and advised GROH that they were prepared to take on the

lease of the property should the shire go ahead and purchase it. (GROH actually lease the property for use

by Ed. Dept. and is reserved for the school Principal).

GROH, however, have now advised that they do NOT want to take on the lease as the property being

offered is older than the current house. Simon Paton has been requested to provide more information

regarding the house and his family situation to the Ed. Dept. so that they can argue the case that they

should take on the lease on the property should the Shire go through with the purchase.

This matter remains ongoing.

The Pros and Cons of the Shire purchasing the existing property at 28 Repacholi Parade Kondinin are pretty

much the same as the proposed WACHS proposition.


Local Government Act 1995

POLICY IMPLICATION

Nil


The 2015/16 budget can accommodate the funding should it be required.


Adequate housing available in our town sites is an important strategic requirement in order to house Shire

employees, school teachers and hospital staff, as well as employees of private enterprise.

VOTING REQUIREMENT

Simple Majority

RESOLUTION 2605

Moved Cr Browning Seconded Cr Growden

THAT Council:

(i) vigorously pursue the provision of housing in Kondinin in acquiring, for Education Department

personnel, a suitable 4 x 2 residence on condition that GROH are prepared to enter into a long term

rental lease and a satisfactory engineering report being obtained regarding the building’s structural

soundness if a second hand house is acquired; and

(ii) give consideration in the 2016/17 budget to additional housing needs.

CARRIED 8/0

13.2.3 Hyden Sports Pavilion Extension


Author: DCEO



SUMMARY

At the September council meeting the following item was presented and the recommendation was

subsequently accepted.

Summary/Comment

Following a meeting that I attended along with Councillor Ibbotson and members of the Hyden Sports

Council on 11th August, 2015, amongst other matters affecting sports facilities in Hyden, the matter of the

second stage extension to the Hyden Sports Pavilion was discussed.

The preliminary estimate of the proposed 152.73m2 extension to the north end of the building, which

includes a gymnasium, trainer’s room, store room, umpires change room and minor changes to the players

change rooms, is $270,000. I propose that the project be funded by one third ($90,000) contributions from

the Shire, Sports Council/Hyden Progress Association and Department of Sport & Recreation (DSR) grant.

Applications for the DSR grant close on 30 September, 2015 and such application needs to incorporate

Council’s decision to go ahead with the project.

It is proposed that, subject to funding being obtained, the project be carried out in the 2016/17 financial

year with a completion date no later than April 2017.

RESOLUTION 2591

Moved Cr Ilich Seconded Cr Jones


OCTOBER 2015

President: Date: 8

THAT Council apply for Department of Sport and Recreation grant funding of one third of the total

project cost of extending the Hyden Sports Pavilion to incorporate necessary sporting facilities including

a gymnasium, trainer’s room, store room, umpires change room and minor changes to the players

change room, with the project completion date to be no later than April, 2017.

CARRIED 8/0

COMMENT

On 14th September the DCEO contacted DSR regarding some queries regarding our proposed funding

application. Jennifer Collins from DSR phoned the DCEO on 21st September in response. After the discussion

it was mutually decided that we would not be in a position to put in a strong application for the funding by

the closure date of 30th September 2015 due to the following:

1. The 1/3 contribution by the Hyden Sports Council and/or its affiliates could not be confirmed.

2. We could not provide sufficiently accurate quotes for the construction of the extension.

3. Anecdotal evidence from the Hyden Sports Council indicated that they were not prepared for the

extensions yet.

4. Jennifer Collins advised that unless the application is 100% rock solid that it would not be accepted.

In light of the discussion it was obvious that if we did go forward with the application that it would not be

viewed favourably. I was advised that it was in our best interest to wait until next year’s round of

applications and to present a fully thought out, planned approach which meets all the criteria.

To that end it is advised that the Department of Sport & Recreation (DSR) grant was not submitted.

It is therefore recommended that the above resolution be amended as per below.

Statutory Environment

Local Government Act, 1995

Policy Implications

The proposed improvement to the Hyden Sports Pavilion is aligned with Council’s policy of improving

sporting amenities for its communities.

Financial Implications

Provision will need to be made for Council’s contribution of $90,000 towards this project in the 2017/18

financial year’s budget.

Strategic Implications

Nil

Voting Requirement

Simple Majority

RESOLUTION 2606


THAT Council delay the application for Department of Sport and Recreation grant funding of one third

($90,000) of the $270,000 total project cost of extending the Hyden Sports Pavilion to incorporate

necessary sporting facilities including a gymnasium, trainer’s room, store room, umpires change room

and minor changes to the players change room until the following round of applications close in

September 2016 with the project completion date to be no later than April, 2018.

CARRIED 8/0

13.2.4 Creating Aged Friendly Communities (CAFC) – Local Transport Solutions Project


Author: CEO



Summary/Comment

The State Government through the Departments of Local Government & Communities and Regional

Development, (Wheatbelt Development Commission, etc.) have implemented grant funding programs

aimed at providing improved facilities in regional West Australian towns for our aged population.

Recently the Shire of Kondinin was successful in obtained a $47,500 grant, to which the Shire added $5,000

(total $52,500), which provided for the construction of pedestrian/goffer concrete footpaths as well as

parking and shelter type facilities in the Kondinin town site. These facilities are currently under


OCTOBER 2015

President: Date: 9

construction. It is the Shire’s intention to source additional funding to carry out similar pedestrian footpath

facilities in the town of Hyden to service the Hyden elderly residents in giving them improved access to

community amenities. A future priority major project in the area of catering for our aged population to

remain living in our Shire is the construction of a four unit extension to Yeerakine Lodge and possibly

extensions to Westcourt & Whispering Gums retirement villages.

The Wheatbelt Development Commission (WDC) has recently announced the ‘Creating Aged Friendly

Communities (CAFC) – Local Transport Solutions Project’. From over 60 wheatbelt based local governments,

three projects were selected involving some three local governments in each group, where a six month

pilot project is created involving the provision of a weekly or fortnightly bus services for the aged from

small towns to regional centres to attend to health related appointments, speciality retail as well as

recreation and social opportunities. One group selected is Kondinin, Kulin and Wickepin with a bus service

to Narrogin recommended. The (modest) WDC funding for the wheatbelt project is in the order $150,000

and local governments are expected to provide the community bus with the WDC financially assisting in

areas such as payment of a bus driver if a volunteer is not available. Obviously with the group consisting of

Kondinin, Kulin and Wickepin travelling to Narrogin, the bus would need to commence from Kondinin and

most likely be provided by Kondinin Shire in this pilot project.

A meeting was held in Kulin on 13/10/2015 attended by representatives from the WDC (Lauren Clarke and

Elise Woods) and the three CEO’s of the local governments (Kondinin, Kulin & Wickepin). Concern was

expressed that the bus service not become a service to allow local residents to shop in the regional centre,

Narrogin, out of their own town. It is proposed that a fee $5 be charged to participants, collected by the

local CRC. Due to logistics with Merredin being closer to Hyden than Narrogin, the group considered it best

that just Kondinin residents be involved in the project, but this decision is best determined by Council.


Nil

POLICY IMPLICATION



It is envisaged that the relatively small cost of the proposed project be mainly funded by the WDC.


Providing improved facilities for the Shire’s aged population is consistent with the objectives and goals of

our Integrated Plans.

VOTING REQUIREMENT

Simple majority

RESOLUTION 2607

Moved Cr Meeking Seconded Cr Butler

THAT Council support involvement in the ‘Creating Aged Friendly Communities (CAFC) – Local Transport

Solutions Project’, which pilot project will run over a six month trial period with the Shires of Kondinin,

Kulin and Wickepin, aimed at providing a (bus) transport service for our aged population to regularly visit

the regional centre, Narrogin, for health/medical appointments as well as speciality retail, recreation and

social opportunities.

CARRIED 8/0

13.2.5 Regional Christmas Trading Extensions


Author: CEO



Summary/Comment

Attached is a letter received from the WA Department of Commerce advising that the Minister for

Commerce, Hon. Michael Mischen MLC has announced that a Christmas trading package has been offered

to regional Local Government authorities (as well as the metro area). Under the arrangement general retail

shops within the Shire of Kondinin will be able to trade from 8.00am to 9.00pm Monday to Friday, from


OCTOBER 2015

President: Date: 10

8.00am to 5.00pm on Saturdays and from 11.00am to 5.00pm on Sundays and public holidays other than

on Christmas day, which will be a closed day.

The extended trading period will commence on Saturday 5th December, 2015 and conclude on Friday, 1st

January, 2016 both dates inclusive, with the decision to open or not at the discretion of individual retailers.

Local Governments are required to notify the Department of Commerce if they wish to participate by no

later than Friday, 30th October, 2015.


Nil

POLICY IMPLICATION



Nil


Nil

VOTING REQUIREMENT

Simple majority

RESOLUTION 2608

Moved Cr Meeking Seconded Cr Lynch

THAT Council advise the Department of Commerce that the Shire of Kondinin wishes to participate in the

extended trading hours applying to the Shire of Kondinin in respect of retail outlets that wish to

participate for the period Saturday 5 December, 2015 through to Friday 1 January, 2016 both dates

inclusive and that the decision be advertised to retail outlets in the Shire.

CARRIED 8/0

13.2.6 CEO’s General and Project Status Report

1) Staff Matters

Doug Davey is on annual leave from Thursday 15th October to Monday 26th inclusive, returning to

work on Tuesday 27th October, 2015.

Greg Gleeson, Building Maintenance Officer, after obtaining the necessary formal qualification, has

been appointed Shire Ranger, replacing Perth based contractor Yahie Saade.

1) Kondinin Swimming Pool – Upgrade

July 2015 - Council will be visiting the site prior to the meeting. After the June Council meeting Mr.

Smeed was advised that the building must be completed by 15th July. Since the June council

meeting the rails on the northern verandah has been completed, internal painting has been

completed, the footings for the southern retaining wall have been poured and preparation of the

car park has commenced (by the shire). The poles for the shade sails have been installed and the

paving reinstated. The sails will be put up prior to the pool season.

August 2015 – since the last council meeting work has progressed well on the building. The front

retaining wall and steps have been completed and the disabled ramp is nearing completion. The

final touches are being made to the interior with plumbing connections to be finished to the

change rooms and the main entrance to be grouted. The construction of the car park is in full

swing.

September 2015 – final plumbing connections should be completed by the time of the council

meeting and grouting finished. Furnishing of the building is underway; sewerage system needs its

final commissioning. Building should be ready for its final inspection by the end of September.

October 2015 – some small things still require finishing however final inspections by the shire EHO

and building surveyor are underway and all will be ready in time for the LIWA conference on 28th

October.

2) Hyden Recreation Centre Extensions

July 2015 – the extensions and fit out is finished with only some small items remaining. There have

been some teething problems but hopefully they have all now been rectified.


OCTOBER 2015

President: Date: 11

With the assistance of Hayley Fegan and the ROE EHO Julian Goldacre temporary permission was

granted to use the building on Saturday 27th June and 4th July. The building must be inspected and

passed for occupancy prior to the next home game on 18th July.

August 2015 – the job is all but complete. The handrails need to be installed in the disabled toilets

and an emergency light in the kitchen. The fire hydrant required by DFES has been installed. The

hydrant requires pressure testing, which has been arranged, before the building can officially be

signed off.

September 2015 – All items have now been completed and the final sign off is required.

October 2015 – nothing further to report.

3) Kulin Bendigo Bank – Hyden Branch Proposal

August, 2015 – Discussions have taken place with Rick Ford, Manager of Bendigo Bank Kulin. Rick

has been advised that the Shire of Kondinin support the establishment of a branch in Hyden and

that the Shire of Kondinin is prepared to become a bank customer, placing fixed term deposit funds

with Bendigo from time to time subject to satisfactory interest rates and flexible withdrawal terms

being available.

September, 2015 – Kulin Branch management continue to gain new accounts from Hyden

residents. It is expected that a decision will be made soon as to whether they will establish a sub-

branch in Hyden.

October, 2015 – Hyden Progress Association has requested that Council transfer its banking to the

Bendigo Bank Hyden Branch. I have advised HPA of Council’s decision to support the branch by

fixed term deposit investments in accordance with Council’s Policy relating to financial investment

strategy, providing rates are competitive.

4) Poseidon Nickel Ltd – Lake Johnson Nickel Project

July, 2015 – I met with John Croall, General Manager of Poseidon Nickel in Kondinin who gave an

update on progress made in developing the project. John advised that he would

investigate/research contributions made to local governments towards road maintenance in similar

situations in an effort to arrive at a fair annual contribution amount. He advised that there was

very little of their traffic using the road currently. He also mentioned that the company will be

recruiting personnel over the next few months and that they are keen to consider locally based

candidates.

August, 2015 – Nothing further to report.

September, 2015 – I have encouraged local businesses to contact Poseidon Nickel regarding

servicing their project.

5) Swipe Card System

September 2015 – Work is currently underway for the installation of the swipe card facilities at

Allen Rock, McCann’s Rock and King Rocks with work to be completed by 15th September 2015. A

demonstration morning has been arranged for interested users on the morning of 15th September

at McCann’s Rock. Training for the administration staff is being held on the morning of 16th

September. Users of the 3 sites who have indicated that they require a swipe card have received

their cards and it is anticipated that access to the sites will be restricted to card users only from 1st

October 2015. It is to be noted that the system will be able to be bypassed remotely by

administration staff in case of emergencies.

October 2015- All 3 sites have now been completed and access is now only via swipe card. There

have been no indications of any problems or complaints so far. There is some concern regarding

the replacement of the standpipe with camlock fittings at McCanns Rock.

6) King Rocks Dam Upgrade – Department of Water

A copy of the draft report on King Rocks Dam was received from DoW on 21st September.(Tabled)

This report outlines the options regarding the repairs to be undertaken after testing was completed

on the dam wall. DoW is currently reviewing the report and will then organise a time to come out to

discuss the options with the Shire and local community representatives.

7) Yeerakine Rock – New Water Tank Proposal

Following a successful on-site meeting with Minister for Water, Hon. Mia Davies on 9th October,

2015, we are hopeful that with the Minister’s support an alternative location for the new $20


OCTOBER 2015

President: Date: 12

million water tank facility will be agreed to by Water Corp’ which will keep the Yeerakine Rock

amenity intact. Th Minister’s Davies letter is attached.

8) Annual Audit / Annual Meeting of Electors

Recently our Auditors, Byfields, conducted their annual audit. The annual audit report is expected

to be presented to Council at its November, 2015 meeting which will allow for the annual meeting

of electors to be held on 15th December, 2015 (December Council meeting ).

Appreciation is extended to Vince Bugna, Manager of Finance, for his excellent work in preparing

the 2014/15 annual financial statements, including the comprehensive asset valuation register.

9) Main Roads WA Submission

A submission has been forwarded to the MRWA (attached) proposing that the Shire of Kondinin

take on a five year contract from March, 2017 in respect of road maintenance and construction

works on all MRWA roads within the Shire of Kondinin; that section of the Hyden Lake King Road

encompassing the Shires of Kulin and Lake Grace to Lake King and west of Lake King (Lake King

Collie Road) to the Lake Grace/Ravensthorpe Shire(s) boundary.

Craig Manton, Wheatbelt Regional Manager for MRWA has acknowledged receipt of the

submission and advised that MRWA Perth Head Office is considering the proposal.

RESOLUTION 2609

Moved Cr Jones Seconded Cr Meeking

That the CEO’s General and Project Status Report be received.

CARRIED 8/0

LATE ITEM

13.2.7 Kondinin Solar Farm Proposal


Author: CEO

Reviewed: CEO

Declaration of Interest: Nil

Date: 20 October 2015

SUMMARY/COMMENT

I have received information from Shane Melotte of Melotte Consulting who are assisting Canadian Solar

with its proposal to access Federal Government Energy Agency funding for a large scale solar project

proposed to be located north of Kondinin. Comprehensive information regarding Canadian Solar is attached

for Councillors information.

The project, if it goes ahead would involve $100 Million CAPEX and the solar panels would cover a 50Ha

area and generate 50 mega Watts of electricity that would be fed into the sub-station north of Kondinin.

The proponents are seeking a letter of support from the Shire of Kondinin and have provided a draft letter

for the Shire to consider. Careful consideration is recommended before support is offered as the project

may well create a very unattractive entry along the highway to Kondinin town site and reflection/glare may

prove a problem. Because of the size of the proposal, the decision as to whether it goes ahead or not on

the proposed location would be a decision of DAP, however the Shire of Kondinin would be able to submit

its recommendations to DAP for its consideration. One such recommendation is that the project be GRV

rated by the Shire of Kondinin rather than remain its current UV farming status.

Administration needs to carefully consider this proposal from a town planning and environmental health

perspective. The subject lot is zoned ‘Rural’ under the Shire’s Town Planning Scheme No.1. The objectives

of a Rural Zone are:

• To ensure the continuation of broad-acre farming as the principal land use in the District and

encouraging where appropriate the retention and expansion of agricultural activities; and

• To consider non-rural uses where they can be shown to be of benefit to the District and not

detrimental to the natural resources or the environment.


OCTOBER 2015

President: Date: 13

It is assumed that the proposed use would be classified as ‘Industry – General’ under the Shire’s Town

Planning Scheme No.1, which is an ‘A’ use. This means that ‘the use is not permitted unless the local

government has exercised its discretion by granting planning approval after giving special notice in

accordance with clause 9.4’ . Alternatively it would just be an Unlisted which would also be treated as an ‘A’

use.

Our Town Planning Officer has spoken with the Shire of Merredin regarding its wind farm application and

they are forwarding the Agenda Report considered by the Merredin Council regarding the matter. As an

interim however they provided the following information:

• A number of conditions were issued in relation to environmental health

• Aesthetic concerns were not considered valid planning concerns and were not factored into the

determination

• They conditioned that the applicant pay $120,000 per year to the Merredin community (like

developer contributions)

• The land remains zoned Rural

• In hindsight they said that would have conditioned a change to the rating of the land in the

planning conditions

In summary, the proposal could be considered for planning approval, but would require extensive

advertising and adherence to any environmental health conditions and any other relevant matters from

service providers. The land would not require re-zoning.



Town Planning & Development Act

POLICY IMPLICATIONS

Nil


Nil


Whilst promotion of business development is part of the Shire of Kondinin strategic planning, any negative

implications of such a development need also to be considered.

VOTING REQUIREMENT

Simple majority

RESOLUTION 2610

Moved Cr Browning Seconded Cr Growden

That administration fully investigate and report to Council at its November 2015 meeting the proposal

received from Melotte Consulting, acting for Canadian Solar, regarding its proposed $100 million (50 Ha)

solar electricity generation project proposed to be located immediately north of Kondinin town site, in

order that Council can consider the project proponent’s request for a letter of support.

CARRIED 8/0

13.3 MANAGER OF WORKS REPORT

13.3.1 GENERAL

Construction Crew

East Hyden Bin Road

Reconstruct and two coat seal 2.20 Km.

Sharps Road.

Gravel sheet one Km.

Mulcahy Road.

Stockpile 2,000 M3 of gravel and rehabilitate two gravel pits.

Williamson Road

Rehabilitate thee gravel pits.

Bates Road.

Rehabilitate one gravel pit.


OCTOBER 2015

President: Date: 14

Kondinin Swimming Pool

Complete line marking erect directional signs and install kerbing , this project is now complete.

Sloan Road

Stockpile 800 M3 of gravel and rehabilitate one section of pit

Gravel Pits

There are 38 gravel pits within the Shire of Kondinin that are in need of rehabilitating this will be carried out

over the next 3 to 4 years.

Karlgarin Town Site

Clean up around recreation centre, repairs to septic system, mow oval and slash areas around town site

Maintenance Crew

Bitumen patching to Kondinin and Hyden town streets erection of signs and guide posts on rural roads

patching of flood ways and repairs to culverts.

Plant Repairs

KN 64 Volvo G940 Grader Replace main hydraulic supply line.

KN77 200,000 KM Service and replace suspension bushings.

KN 89 Isuzu Crew Cab service.

KN 64 Volvo G940 Grader 9,200 hour service

KN 2110 Mobile fuel Tanker to have brakes repaired

KN 66 John Deere 670G grader 3,500 Hour service

KN 58 Isuzu Prime mover service.

Maintenance Grading KN66

Western Section

Spurr, Henderer, Willy, Llewelyn, Thompson, Davey, Reservoir East, Carlson, Sloan, Young and Kondinin

Lake Road.

Maintenance Grading

Eastern Section

Forrestania/ Southern Cross, Holland Track, Duck Rock, Pederah East and Allen Rock Road also assisted with

construction work on the East Hyden Bin Road

Kondinin Town Site

Ongoing maintenance to town gardens, oval, footpaths, pruning of shrubs, and spraying for weeds.

Hyden Town Site

Ongoing maintenance to town gardens, clean up around shire buildings, street maintenance, pool garden

maintenance.

Kondinin dam levels:

CBH dam 4.00m

Main storage dam: 3.00m

Dam No 2 3.50m

Dam No 3 Empty

Golf Course dam 3.00m

Upcoming Works

Gravel Sheeting on sections of Grey Road

Install Culverts on Kondinin Narembeen Road,

13.3.2 PLANT REPORT

Attached was a Plant Report for the month of September 2015.

RESOLUTION 2611

Moved Cr Meeking Seconded Cr Jones

That the Works Manager’s Report be received.

CARRIED 8/0


OCTOBER 2015

President: Date: 15

13.4 Community Development Officer’s Report

Archery Lessons in Hyden and Kondinin

The lessons held in Hyden and Kondinin from the 21st – 27th September 2015 proved to be a great success

with positive feedback received from many participants and parents. In total we had 53 children and adults

attending lessons during the week and over the weekend for 6 consecutive days. The accredited coach,

Andrew Postma from “Arrows Across Australia” was very professional and ran educational and fun

sessions.

Seniors Week Grant

The Shire of Kondinin and the Hyden Community Resource Centre are now actively promoting the event

‘The Beggars Present SING!’ in Merredin on Sunday 8th November 2015. We are hoping to fill both buses

leaving from Hyden and Kondinin. It is $20 per person.

Yeerakine Lodge Bingo and Morning Tea

The hospital in conjunction with the Shire provided morning tea and bingo on Monday 28th September

2015 at Yeerakine Lodge. Approximately 20 people attended, including West Court, Yeerakine and Hospital

residents, together with some of their families. Prizes were offered for bingo winners. The Shire’s new

Bingo wheel worked well (although the Shire’s Community Development Officer probably needs to get up

to date with ‘Bingo Lingo’) and everyone seemed to enjoy the gathering. The Shire is looking to team up

with the Kondinin hospital to provide monthly activities for seniors on an on-going basis.

Mobile Cinema in Hyden and Kondinin

Mobile Cinema ‘Kangaroo Paw’ was in Kondinin and Hyden on the 5th and 6th October 2015 respectively,

showing morning and afternoon film screenings. The afternoon children screening of ‘Paper Planes’ was

well attended, with approximately 25 children in Kondinin comprising locals and visitors staying at the

caravan park, and similarly around 25 local children attended at Hyden. Morning tea was provided for the

morning screenings and fresh popcorn, choc tops, drinks and lollies were provided for the children in the

afternoon. Despite invitations being sent and extensive advertising and providing lifts for hospital and

Yeerakine Lodge residents, attendance was low for the morning movies. Pleasingly those who attended in

the morning enjoyed the movie and the outing. A thank you goes to the Kondinin Tennis Club and the

Hyden CWA who assisted with the catering.

Girls’s Night In

The Kondinin Shire and the Kondinin Community Resource Centre are hosting a ‘Girl’s Night In’ as part of

October breast cancer awareness month. All proceeds to the event will go towards the Cancer Council. The

event will be held at the Kondinin Community Resource Centre. It will be $20 per person. We will be doing

an ‘Italian Food’ theme, so everyone will be asked to bring a plate. We are also looking to have an auction

and door prizes.

Kondinin Community Garden

The vegetables are growing well and a number of locals have been dropping in to collect the fresh produce.

The internal hexagon central garden has been completed as has the internal pathway. At the working bee

on Friday 9th October 2015 we had a group of ten (10) children and adults come along to help, in which we

completed the brick paving, planted the summer vegetables, filled another raised bed, put together the

compost tumbler and did some general weeding and cleaned up the front garden area. The water

connection has also been fixed by a plumber and new water connections installed to improve options for

watering.

Yeerakine Rock Wildflower and Local History Walk

A series of morning and afternoon walks were arranged and advertised to coincide with the October school

holidays and wildflower seasons. Unfortunately despite widespread advertising through the central

wheatbelt visitors centre, in the Sunday Times, and in locally in Kondinin and Hyden, there was limited turn

out to the walks. As a positive, a local Kondinin resident in conjunction with the Shire compiled a booklet

with the wildflowers and other vegetation in order of the route of the Yeerakine Rock Walk, which the Shire

will look to streamline and make publically available for tourists and locals.

Noongar Sports Day

The Noongar Sports Day was well attended on the 7th October 2015 with 20 participants. Next holidays the

Sports Day will be held at the Kondinin Swimming Pool.

Department of Infrastructure Bike Path Grant


OCTOBER 2015

President: Date: 16

A grant was submitted to extend the bike path from Lovering Road along Wave Rock Road to the Wild

Flower Shoppe. The project cost has been estimated at $61,000, with $29,280 been requested in grant

money. If successful with this grant, expenditure is to be undertaken in the 2016/2017 financial year.

Stronger Community Programme Federal Government Grant

A grant has been submitted to the Department of Infrastructure and Regional Development to construct

BBQ shelters at the Kondinin and Hyden Swimming Pools. The estimated cost of this project is $16,000 and

if successful $8,000 would be grant money with matched funding to be provided by the Shire. This project

would be undertaken in the 2015/2016 financial year.

Community Infrastructure Grants 2015 Application

The Shire was unfortunately unsuccessful in this grant from WALGA and the Disability Services Commission

for the footpath upgrades in Hyden. Other grants are currently being investigated for this.

RESOLUTION 2612

Moved Cr Butler Seconded Cr Meeking

That Council receive the Community Development Officer’s Report.

CARRIED 8/0

13.5 TOWN PLANNING REPORT – OCTOBER 2015

13.5.1 LOT 1476 SOUTH SHARPS ROAD, HYDEN

SUBJECT: Planning Application – Application for a clearing permit

LOCATION: Lot 1476 South Sharps Road, Hyden

APPLICANT: Sally and Colin Nicholl

ATTACHMENTS: Plans

DATE OF REPORT: 2 October 2015

AUTHOR: Tory Young, Planning Officer

DISCLOSURE OF INTEREST: Nil

SUMMARY/BACKGROUND

Land Owner: Sally and Colin Nicholl

Applicant: Sally and Colin Nicholl

Zoning: Town Planning Scheme No.1 – Rural

Lot Area 55ha

Existing Land Use Bushland

Summary:

This report recommends that a planning application submitted by the owners and applicant Colin and Sally

Nicholl to clear Lot 1476 for the purpose of cropping and livestock grazing be conditionally supported,

subject to approval issued by the Department of Environment and Regulation.

Background:

The Shire received email correspondence on the 22nd September 2015 from the Department of

Environment Regulations advising that they had recently received an application from Mr Colin and Mrs

Sally Nicholl to clear 55 hectares of native vegetation within Lot 1476 on Deposited Plan 204202, Hyden, for

the purposes of cropping and grazing

In this email correspondence the Department of Environment Regulation invited the Shire to provide

comment on the proposal and to advise if the approval is consistent with the Shire’s Local Planning Scheme

and whether any approvals were required. The Shire responded to the email advising that the proposal did

require planning approval and the matter was being presented to the Ordinary Meeting of Council

scheduled for 21 October 2015.

The CEO for the Department of Environmental Regulation will, after having taken into account any

comments received and subject to sections 51O and 51P of the Environmental Protection Act 1986, either

grant a clearing permit (including any specified conditions) or refuse to grant a clearing permit.

The owners of the subject lot submitted a letter to the Shire to accompany the planning application, which

outlined the following points for the Council’s consideration:

• The application involves clearing of re-growth vegetation on a lot which has been cropped and

grazed prior to the owner’s purchasing it;


OCTOBER 2015

President: Date: 17

• The owners have planted approximately 12,000 trees and saltbush on their property and will

continue to do so and have left other areas of their farm under native vegetation; and

• The owners have had the subject lot inspected by their farm consultant, ‘Planfarm Pty Ltd, who

have considered it good agriculture land and advised that the proposed clearing will not degrade or

impact on adjoining land.

Statutory Assessment:

The subject lot is zoned ‘Rural’ under the Shire’s Town Planning Scheme No.1 and is bound by rural zoned

land, with the exception of the northern boundary which is zoned ‘Conservation’.

Clause 5.24.1 of the Shire’s Town Planning Scheme No. states that in a Rural Zone ‘not more than

2,000m2 on any lot shall be cleared of indigenous trees or substantial vegetation. If the local government is

satisfied upon receipt of a submission the clearing of an area greater than 2,000m2 will not adversely affect

the amenity, character and landscape qualities of a locality it may approve such land to be cleared subject

to conditions as may be required by the local government’.

As the land proposed to be cleared is greater than 2,000m2, the matter is being considered by the Council

for approval.

Under clause 4.2 of the Shire’s Town Planning Scheme No.1, the objectives of a Rural Zone are outlined as

follows:

• To ensure the continuation of broad-acre farming as the principal land use in the District and

encouraging where appropriate the retention and expansion of agricultural activities;

• To consider non-rural uses where they can be shown to be benefit to the District and not

detrimental to the natural resources or the environment; and

• To allow for facilities for tourists and travellers, and for recreation uses

The proposal to clear Lot 1476 for cropping and grazing is consistent with the objectives of the Rural Zone

under the Shire’s Town Planning Scheme No.1.

Conclusion

As the purpose of the proposed clearing to use the land for cropping and grazing is consistent with the

objectives of the Shire’s Town Planning Scheme No.1 and given the rigorous assessment process

undertaken by the Department of Environmental Regulation in determining an application for a clearing

permit it is considered that without access to an environmental impact study on the site, the Council

support the application subject to approval and compliance with all conditions imposed by the Department

of Environment and Regulation and request a copy of the approval and any environmental impact studies

undertaken as part of the assessment process.


• Shire of Kondinin Town Planning Scheme No.1

• Planning and Development Act 2005 (as amended)

• Environmental Protection Act 1986

POLICY IMPLICATIONS

Nil

PUBLIC CONSULTATION

In accordance with sub-section 51E(4) of the Environmental Protection Act 1986 (EP Act), the Chief

Executive Officer (CEO) of DER is seeking comment from the Shire of Kondinin as a party with direct interest

in the proposal. An extension for comment has been extended to enable the matter to be considered by

the Council.


Nil


The proposed development adheres to the following section of the Shire’s Strategic Community Plan 2011

– 2021:

‘3.1 A sustainable built and natural environment

…

3.1.2 Encourage development that is best practice and protects biodiversity

…’

VOTING REQUIREMENTS

Simple majority required


OCTOBER 2015

President: Date: 18

RESOLUTION 2613

Moved Cr Browning Seconded Cr Meeking

That Council defer a decision on this item until the next Council Meeting pending an on-site inspection to

be organised by Council’s Planning Officer.

CARRIED 8/0

13.5.2 GENERAL UPDATE ON TOWN PLANNING MATTERS

Proposal for ‘Horse Paddock’

A meeting was held on the 22 September 2015 with the Department of Education, the Hyden Primary

School Principal, the applicant, the Shire’s Planning Officer and Environmental Health Officer, a Shire

Councillor and representatives from the Lions Club and the Whispering Gums Retirement Village

committee, in which it was agreed that the Lots 330 and 331 Clayton Street, Hyden were not appropriate to

house horses.

Alternative sites were discussed, in particular Lot 800 south of the Shire depot. Part of this Lot is zoned

Rural and the western portion aligned light industry. If the horse paddock is contained within the Rural

zoned area of the Lot, then planning approval will not be required and it will be exempt from the

environmental health local laws.

FOR INFORMATION ONLY

13.6 ENVIRONMENTAL HEALTH OFFICER’S REPORT – AUGUST & SEPTEMBER 2015 OMC

Date: 5 October 2015

Reporting Officer: Environmental Health Officer, Mr Julian Goldacre

Disclosure of Interest: No interest to disclose

BACKGROUND

This report provides an update for Council on work that Council’s Environmental Health Officer provides for

the communities within the Shire of Kondinin for the period of August and September 2015.

COMMENT

Kondinin Clean-up Project – Notices Served for overgrown and disused materials in yards

Following on from the Notices served the EHO continues to conduct site investigations and where possible

meet up with and/or contact the owners to determine that progress is ongoing or at all; the following

information is now available for efforts undertaken for August and September 2015:

• Mr M Smeed, property at 14 Rankin Street; Mr M Smeed met with the EHO and DCEO at the Shire

office to discuss matters which were causing a delay in further cleaning up of the property in

question. Mr M Smeed said the matter of the scrap metal was still bothersome because he insists

he must be there to supervise removal, the EO said he can mark the items with paint and supervise

the scrapper whilst material was being removed to which Mr M Smeed said he will ‘look into it’.

Based on this days discussion with Mr Smeed with the EHO and DCEO it was agreed that an

extension until the 4 January 2016 would be in order due to the particular circumstances and that

progress would be most welcome during the extended time period.

• Mr J Ljubic & Ms G Zagar, property at 49 Rankin Street – no further works observed since last

discussion with owner.

• Mr A Chambers, properties being Number 26 (Lot 30) and number 28 (Lot 29) Rankin Street

Kondinin has been assessed since the occupier Mr D Chambers, acting on behalf of the owner Mr A

Chambers gave his word items would be removed. Observations have shown some progress to

remove vehicles and disused items from the verandah which in light of previous progress is a good

result although more is required and will be followed up.

Bendering Landfill Update

26 August 2015 - Site inspection with EHO Pitman & Goldacre and Mr A Fisher of Avon Waste to discuss

expansion programme of landfill (Stage II & III) and items generally. Key issues were the existing unused

areas of Stage I located at the northern and middle portion of the East end. Mr A Fisher was convinced that

with the correct machinery those areas previously deemed unsuitable would be opened up for better use.

It was acknowledged that they became unusable in wet weather but there exists presently trench three


OCTOBER 2015

President: Date: 19

plus the gravel trench when the gravel is taken out which would be able to be used in the wet times and

are already set up with netting, fencing and tree buffers.

Discussions after the failure to get appreciable depth in the Stage II & III areas both Mr Alf Brooks and DCEO

Mr A George said that depth of up to 5m to 6m was achievable in the Stage I area and should be revisited

for further investigation potential due to the same equipment being needed for Stages II & III. To

accomplish the maximising of Stage I areas efficiently it would require the use of a dump truck to take out

overburden and the use of machinery to push out the hard conglomerate/calcite type hard rock which

generally speaking requires a ‘rock breaker’ attachment and/or a heavy duty dozer; it has been suggested

that explosives could be used. There exists contractors who can provide this type of machinery and the

team which needs to be seriously considered. It was discussed logistically that although the costs would be

greater if more trenches are dug out in one operation the mobilisation costs which can be expensive are

minimised (2 trenches + $2,100 mobilisation fee Vs 6 trenches + $2,100 mobilisation fee). When it is

decided on the next stage of development for the landfill a tender will need to specify the exact details of

what is required and also how the trenches need to be finished off such as flat and level to allow the trucks

to get into the trenches without having to articulate the suspension so much the vehicles get damaged.

EHO Goldacre will work on the plan for extending the life of Stage 1 bearing in mind the approach to

digging the trenches will need to be modified to get the desired outcome. Now that we know Stage II and III

did not meet expectations there is potential to save costs overall in the life of the Bendering site by

developing Stage 1 more efficiently but will require supplementary outlay to get the best outcome with the

main factor being removing the conglomerate/calcite type waves with the most appropriate

digging/explosives and removal gear.

Mr A Fisher inspected the test trench in the new area and said they could use it but would need to flatten

out the base more to enable the trucks to drive over it. Netting was suggested but Mr A Fisher said this

would inhibit the collection of overburden on the sides unless another trench is dug out nearby. It was from

these discussions that it was floated the remaining Stage I area should be utilised by having the right gear

to get through the hard ground; essentially a ‘6 and two 3s’ situation when measured against the

requirements of Stage II & III.

Discussions with Mr A Fisher about covering asbestos placed in the asbestos pit to which Mr A Fisher said

they could accommodate this but would need to put a filter in the AC system as required for this duty. All

received asbestos is wrapped and it may be wise to require that it is double wrapped to ensure minimal

breakage when covering with overburden and should this be adopted it can be placed into the asbestos

disposal forms. This would mean disposal of asbestos at the Bendering site would be on Mondays only but

would negate the need to mobilise a vehicle from a neighbouring shire to cover the asbestos waste within

the required 24hrs.

One area of concern is the green waste which is now well seasoned and requires a burn off, neighbouring

Shires will be approached to see if a fire truck and fire control officer can be made available to burn off. In

this case if in October a burning permit may be required.

Food Act Registration & Inspections

From time to time the EHO conducts inspections of registered food premises to determine compliance with

the Food Act 2008. In this instance three more premises were inspected and also a pre-start up inspection

for a café to be located in the CWA building in Hyden. The Wave Rock Weekender temporary food premises

have been contacted to ensure all the appropriate approvals were in place which after some negotiations

and assistance from the LGs in the City everything was in order for the event.

Wave Rock Weekender

The final stage of the risk management plan and emergency management plan were fine-tuned with

emphasis on ensuring a safe public event. Areas of fire safety onsite as well as the surrounding vegetation

were assessed to ensure the safety of the event. The swimming pool at the caravan park was tested and

declared safe to open. An inspection on Friday 25 September in the evening revealed a well set up event

with good security and good operators in the temporary food stalls and vans.

Landfill-Transfer Station Annual Reporting operational review

The EHO is still completing a report on the transfer stations operations and is endeavouring to complete a

report. The Dept of Environment Regulation annual reporting has been completed where one response

back was ‘you have not told us how you are controlling dust at the site’ and this is in reference to the gravel

road into the site as it’s now a transfer station. The reply to this was if dust is a serious issue for the DER


OCTOBER 2015

President: Date: 20

then they may want to start contacting all the farmers about the seriousness of it when they start tilling the

land.

Septic investigations and approvals

The EHO visited the Forrestania mine site to sort out the disposal area for the aerobic treatment unit for

the new paste plant accommodation. Later on this site was found to be prone to flooding so a more

traditional disposal system was implemented. The Hyden Airport Terminal had a Schedule 8 test done for

soil absorption to determine type of leech drain required. The results were good and it passed the test

resulting in a traditional system being able to be installed.

Caravan Parks and Lodging Houses

The EHO has carried out an inspection of the Wave Rock Caravan Park; in part in preparation for the Wave

Rock Weekender and to issue the license required and has provided a report to the manager of the site.

EHO L Pitman inspected the Tressies caravan park and a report has been issued to the owners.

Kondinin Swimming Pool

The EHO as well as DCEO Mr A George have been working with the builder Mr R Smeed towards getting full

compliance with the swimming pool in preparation for the season opening and the swimming pool

manager’s meeting/accreditation event on the 28 October. Discussions with the Dept of Health reveal no

concerns from their side due in part to having inspected the swimming pool and being happy with the

result. The DoHWA will wait on the EHOs Form 4 public building approval and assessment documentation

to then issue the Certificate of Approval for a Class 1 swimming pool as well as the Certificate to Operate

(last years was a special exemption).

Potential Horse Keeping in the townsite of Hyden

The EHO along with CDO Mrs T Young met with the Dept of Education, the proponents and concerned

members of the Hyden community regarding keeping of horses on the north side of the townsite. From an

Environmental Health perspective the Health Local Laws only apply to permit the keeping of horses within

the townsites only with Council permission. There exist in the Health Local Laws standards for stables and

storage for manure and well as regular cleaning and the like. Due to the assistance from the community

members it was agreed that another site, outside the townsite boundary, be investigated and

arrangements made with the owners of that land which is believed to be ongoing. Provided the keeping of

horses does not occur within the townsite boundary (as gazetted) then the Health Local laws will not apply.


Health Act 1911


Food Act 2008

Environmental Protection Act 1986

POLICY IMPLICATIONS



There will be a cost to progress the development of Stage I of the Bendering landfill and when quotes are

received this will be reported to RoeROC for consideration and consideration by Council.

VOTING REQUIREMENT

Simple Majority

RESOLUTION 2614


That Council receive the Environmental Health Officer’s Report.

CARRIED 8/0

13.7 BUILDING SURVEYOR’S REPORT - SEPTEMBER 2015

There was only 1 permit issued for September in respect of Lot 20 No. 30 Marshall St Hyden WA 6359 for a

storage shed for Hyden Progress Association.


13.8 SWIMMING POOL REPORTS


OCTOBER 2015

President: Date: 21

Both swimming pools are closed for the winter season.

13.9 MAINTENANCE REPORT – SEPTEMBER/OCTOBER 2015

The Month took in a small but steady amount of routine Maintenance around the Kondinin caravan park

and chalets.

A great deal of time and effort was put into removing all the old copper logs from around the car parks and

walkways at Wave Rock. We had a few very long into the night days doing this work and then installing all

copper log post and rails. Hippos Yawn has had all new post and rails around the entire car park with a

couple of places blocked and a new "One point of entry" at the pathway to Hippos. While doing this area a

lot of time was spent consulting with Coach Drivers in regards to the way it was planned out as to make

their drop off point more convenient. Over the next month or so some new signs will be erected making

"Bus Only" parking as requested.

The front of the café came up well as did the bus drop off point at the side. The entire length of the

walkway from the caravan park to the rock face walkway was also replaced. A lot of this work was done at

night to try and keep disruption to visitors down to a minimum. This was able to be achieved with the help

from Sheena Collins who very kindly donated two nights accommodation and we were then looked after

with refreshments during the day from the staff of the café. So thank you ladies - it was very much

appreciated.

The Hyden swimming pool had some general maintenance carried out with a new fence erected at the

Eastern end near the pump house. We are awaiting the frame for the new gate to be made and it will then

be erected and the old fence and gates removed. Arrangements were made for the old urinal and pipework

in the male toilet to be removed and replaced and this will be done very soon. The old roller doors were

removed from the front of the kiosk and replaced with very smart looking new windows and sliding screens

along with a new screen door. Further work will be carried out at the pool in the next few weeks.

New LED lights were sought with the first 60 being installed at the Kondinin Administration Building. Once

again this work was carried out at night extending into the small hours of the morning. A further 60 tubes

will be arranged as a second stage install in the next couple of months or so.

The Hyden sports pavilion had new hand towel dispensers installed in the new male toilets and female

toilets/change rooms .

Both Repeaters at Karlgarin and East Hyden were inspected for the month.

Avon Waste environmental toilet was serviced.

KN-53 is currently off the road after an accident.

Water readings for Month of September

Kondinin Standpipe 053765

Karlgarin Standpipe 00510-2

Bendering Siding 08663162

Raine Road 012019

Tolland Road 0134511.3

Allen Rocks 46704

Redhill 402249.4

Alymore Doubles 032073

Tolland Road site along with Bendering siding were both sprayed for weed control.

Eagle sightings for month of September - 1Pair Spurr Road.

Illegal camping numbers for the Month were up with 13. Most were asked to clean up and no action taken.

Remainder Rego’s recorded.

Thankyou

Greg Gleeson

Kondinin Shire Maintenance Officer


15. BUSINESS OF AN URGENT NATURE

Nil.

16. CLOSURE

Being no further business the meeting was closed at 6.37pm.

10 - october 2015 minutes - shire of kondinin · 2015. 10. 28. · minutes of ordinary meeting held...

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