sponsorship dossier - icvv · sponsorship dossier international congress on grapevine and wine...

SPONSORSHIP DOSSIER

International Congress on Grapevine and Wine Sciences

ICGWS-2018

Logroño,

7-9 November 2018

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Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]

TABLE OF CONTENTES

WELCOME LETTER……………………………………….……………………………………….………………………….….3

GENERAL INFORMATION……………………………………….…………………………….………………………….….4

DATES……………………………………….…………………………….………………………………………….…..….4

CONFERENCE WEBSITE……………………………………….…………………………….………………….…….4

EXPECTED ATTENDATS……………………………………….…………………………….…………………..……4

CONTACT TECHNICAL SECRETARY……………………………………….……………………………..………4

COMMITTEES……………………………………….…………………………….……………………………………….………5

PERLIMINARY PROGRAM……………………………………….…………………………….……………………..………6

VENUE …………………………………….…………………………….……………………………………………………..……..7

SPONSORSHIP OPTIONS……………………………………….…………………………….……………………….………8

SPONSORSHIP APPLICATION FORM……………………………………….…………………………….…………….10

EXHIBITION AREA……………………………………….…………………………….………………………………….….…11

GENERAL CONDITIONS……………………………………….…………………………….………………….……….……12

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WELCOME TO THE INTERNATIONAL CONGRESS ON GRAPEVINE AND WINE SCIENCES

On behalf of the Organizing and Scientific Committees, we are pleased to invite you to attend the

INTERNATIONAL CONGRESS ON GRAPEVINE AND WINE SCIENCES (ICGWS) to be held in Logroño.

In November 2018 and coinciding with the tenth anniversary of its creation, the Institute of Grapevine

and Wine Sciences (ICVV) organizes an international congress in the heart of the Rioja DOC, that

aims to serve as a platform for interrelating the most relevant researchers of the international sphere

in Grapevine and Wine Sciences. The congress will dedicate sessions to vine protection, genetic

diversity and breeding, production management, vine physiology, oenological microbiology, sensorial

evaluation and oenological chemistry and technology.

In order to provide a multidisciplinary experience to the participants, the program will cover the main

and most current research topics in this field, and all activities will be plenary. Registered people will

have the opportunity to present the results of their recent research, in either oral or poster

communication.

This scientific event is also open to professionals of the sector who want to catch up with the latest

advances in grapevine and wine research. Simultaneous translation from English (official language of

the congress) into Spanish will be available.

Furthermore, the social program and technical visits will allow our visitors to enjoy the gastronomy,

the landscape and the culture of this region with winemaking vocation and tradition.

Looking forward to seeing you in Logroño.

Best regards,

The Organizing Committee

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GENERAL INFORMATION

DATES

7-9 November 2018

CONFERENCE WEBSITE

www.icvv.es/english/international-congress-grapevine-and-wine-sciences

EXPECTED ATTENDANTS

300 attendants

CONTACT TECHNICAL SECRETARY

Alo Congress S.L.

Mar Castillo

C/ Numancia 73- 7º C2, 08029- Barcelona

T. 933 633 954- e-mail: [email protected]

http://www.icvv.es/english/international-congress-grapevine-and-wine-sciences

mailto:[email protected]

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COMMITTEES

- Ramon González

- Purificación Fernández Zurbano

- Teresa Garde Cerdán

- David Gramaje

- Ana Rosa Gutiérrez

- Javier Ibáñez

- Isabel López Alfaro

- Ignacio Martín Rueda

- José Luis Ramos Sáez de Ojer

6 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]

PRELIMINARY PROGRAM

Wednesday November 7th, 2018

8:30 Registration opens

9:00 Conference opening

10:00 Opening lecture

11:00 Coffee break

11:30 Session 1

13:30 Lunch

15:30 Poster session 1

16:30 Session 2a

18:00 Coffee break

18:30 Session 2b

Thursday November 8th, 2018

9:00 Session 3

11:00 Coffee break

11:30 Session 4

13:30 Lunch

15:30 Poster session 2

16:30 Session 5

18:30 Wine cellar visit

21:00 Official dinner

Friday November 9th, 2018

9:00 Session 6

11:00 Coffee break

11:30 Session 7

13:00 Closing session

13:30 Light lunch


VENUE

RIOJAFORUM

The Palacio de Congresos de la Rioja, better known as Riojaforum, is a building located in

the northeastern part of Logroño in a few meters from the Ebro River. A forum where

architecture, design, functionality, location and excellent communications are oriented to

satisfy the needs of the attendances.

ADDRESS

Palacio de Congresos de La Rioja “Riojaforum”

Calle San Millán 25.

Logroño. 26004

T. (+34) 941 276 200

Email: [email protected]


SPONSORSHIP OPTIONS

The Organizing Committee of the International Congress on Grapevine and Wine Sciences

(ICGWS) invites you to give support with your sponsorship to this event, offering you in

exchange greater visibility for your company and a direct contact with the attendances

being these your target audience. These are the sponsorship alternatives that we offer, but

we are open to considering your needs in this matter.

SPONSORSHIP

Option 1 Logo + 1 registration.

900€

Option 2 Space for stand + 2 registrations.

2.000€

Option 3 (Not available)

Sponsorship of 1 coffee + 2 registrations.

The organization will indicate at the end of

the previous session that the next coffee

break is sponsored by the corresponding

company.

1.350€

Option 4 Sponsorship of 1 meal + 2 registrations.

In addition to the organization's notice, it

offers the possibility of a representative

presenting your company for five minutes in

the dining room, during the meal (without

slides).

3.000€

Option 5 Sponsorship of the dinner + 2 registrations.

In addition to the notice of the organization,

it offers the possibility of a representative

presenting your company for five minutes in

the dining room, during the dinner (without

slides).

4.000€

Other Options Sets of registrations to offer as a courtesy to

your clients (20% off on the reduced price,

from five registrations)

VAT NOT INCLUDED


Posters Area Placing of informative poster in the posters area.

Material provided by the sponsor.

500€

Accreditation

& lanyard

Exclusive sponsorship to a single sponsor.

Includes the sponsor's logo on the lanyard

and in the accreditation of all the attendances.

2.250 €

Newsletter

The logo plus a small text will be included in an

informative newsletter that will be sent to the

attendances.

According to availability

Price per newsletter

625 €

Notebook

and pen

A sponsored notebook and pen will be included in

the Congress bag.

Exclusive sponsorship to a single sponsor.

Material provided by the sponsor.

375 €

Brochure Insertion of Brochure in conference bag.

250 €

All the modalities involve the inclusion of the company logo on the web, the printed material

(detailed program and hand program), the book of abstracts (pdf on pendrive), conference room

(front band or totem) and the slide of "Sponsors and collaborators" in the presentation and closing

events.

VAT NOT INCLUDED


Sponsorship Application Form

International Congress on Grapevine and Wine Sciences – ICGWS 2018

Company Name

Address

Postal Code City

Country Province

Phone Number CIF/VAT

E-mail

Contact Person

Options:

☐ OPTION 1: Logo + 1 registration (900€)

☐ OPTION 2: Stand + 2 registrations (2.000€)

OPTION 3: Sponsorship of 1 coffee + 2 registrations

(1.350€) (Not available)

☐ OPTION 4: Sponsorship of 1 meal + 2

registrations (3.000€)

☐ OPTION 5: Sponsorship of the dinner + 2

registrations (4.000€)

Additional sponsorships:

☐ Sets of registrations to offer as a courtesy to your

clients (20% off on the reduced price, from five

registrations).

☐ Posters Area (500 €)

☐ Accreditation and lanyard (2.250 €)

☐ Newsletter (625 €)

☐ Notebook and pen (375 €)

☐ Brochure (250 €)

Subtotal in €

☐ Special Requests and / or Comments:

TOTAL in €

VAT 21% NOT INCLUDED

Date / Name: Signature and stamp:

☐ We accept the sponsorship conditions mentioned in this form.

If you have any other proposal contact the Technical Secretary: [email protected]

mailto:[email protected]


EXHIBITION AREA

POST

ER

AREA

COFFEE

AREA

LUNCH

AREA

MEETING ROOMS

R

EG

IST

RA

TIO

N

COMMERCIAL

EXHIBITION

STANDS

REG

IST

RA

TIO

N


GENERAL CONDITIONS

INTRODUCTION

Alo Congress is responsible for the organization of the ICGWS-2018 Congress.

TERMS AND CONDITIONS

These General Terms and Conditions are binding for all exhibitors and sponsors

constituting the trade agreement between the organizer and the firm Exhibitor / Sponsor.

APPLICATION FORM FOR PARTICIPATION

Only properly completed application forms will be considered to participate. The

registration will be confirmed depending on the available area. Applicants will be informed

with a letter of acceptance or rejection to their applications. In case of acceptance, the

sponsors / exhibitors are bound by the terms and conditions listed in the prospectus and /

or the contractual agreement.

OBLIGATIONS AND RIGHTS OF THE EXHIBITOR / SPONSOR

Registration involves the complete acceptance of the exhibition regulations / sponsored

by the exhibitors / sponsors.

Any violation of these regulations may lead to the immediate revocation of the right to

participate in the Congress without compensation or refund of amounts already paid or

payment of damages to the exhibitor / sponsor.

When submitting an application to participate, the exhibitor / sponsor undertakes

definitively and irrevocably to occupy the space / items allocated and to maintain their

facilities until the date and time set for the closing.

The exhibitor / sponsor can only submit materials, products or services described in the

request to participate in their stand or space. Advertising firms that are not registered as

exhibitors is not allowed. Transfer or subletting assigned totally or partially spaces are

prohibited.

The organizer is committed to allocating exhibition space / sponsorship according to the

preferences that indicated applicants. Applications will be considered in the order of

reception of the forms accompanied the corresponding payment.

If absolutely necessary, the organizer reserves the right to modify the positioning of

stands, with no obligation to compensate the exhibitor / sponsor. The organizer reserves

the right to offer any stand, space or sponsorship item that has not been purchased on the

eve of the Congress to a different firm, without obligation to provide compensation to the

exhibitor / sponsor who did not show up.


INSURANCES

The organizer does not ensure the equipment and exhibition materials that the exhibitor /

sponsor installed. Under no circumstances will be held responsible for lost, damage or

destruction to the equipment, goods or property exhibitor / sponsor. The exhibitor /

sponsor are responsible for its exposed material should not block corridors, neighboring

stands obstructing or damaging the facilities or equipment leased. It is requested to

exhibitors to leave enough space to ensure a good view of the surrounding stands

clearance.

The use of flammable materials is not allowed. You must install the equipment exposed

or demonstrated in strict compliance with security measures.

Exhibitors are committed to observe the schedule appointed to complete the construction

of your stand before the opening of the exhibition and dismantled at the closing date of it.

There will be no dismantling or packaging of the stand before the designated time. The

exhibitor is responsible for packing and shipping of all valuable items before leaving the

stand; otherwise the organizer to arrange for its removal risk and expense.

Exhibitors are obliged to ensure that their stands always have staff during working hours

of the exhibition.

Payments will be made in accordance with the conditions listed in the brochure.

If the exhibitor / sponsor do not make its payment on time, the organizer will be

authorized to terminate the contract or to withhold confirmation of acceptance, determine

other arrangements for the stand / sponsorship items or seek compensation for breach of

contract.

The participation of exhibitors / sponsors depends on compliance of all rules, regulations

and conditions set forth herein.

The access to the exhibition will be authorized with the accreditation designed by the

organization. Accreditations of the exhibitors will not be submitted in advance but the

delivered at the counter of the coordinator of the exhibition.

The organizer guarantees the daily cleaning of the aisles. Exhibitors / sponsors assume

responsibility for cleaning their stands.

The exhibition areas and devices made available to exhibitors must be returned in their

original condition. In case of damage or loss of equipment provided, or damage to

occupied areas, the exhibitor will be responsible for the repair and replacement.

Any decoration or special installation must be submitted to the organizer for approval.

No panels or screens of advertising outside the exhibition areas assigned to Exhibitors are

allowed.


The organizer will not approve stands that do not meet accepted standards until they have

made the necessary changes.

CANCELLATION OF THE CONFERENCE

If Congress cannot be performed or is postponed by force majeure or for reasons not

attributable cases of gross negligence Alo Congress, Alo Congress is not liable for

damages, costs and / or losses incurred by the sponsors / exhibitors congress, such as

transport, accommodation, materials or other financial losses responsibility.

Alo Congress shall only be liable in the context of due diligence in accordance with local

laws. Alo responsibility of Congress - for any legal reason - is limited to cases of neglect by

gross negligence.

ALO CONGRESS

Numancia, 73, 7º C-2

08029 Barcelona

T. (34) 93.363.39.54

www.alocongress.com

http://www.alocongress.com/

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