super purchase order - myer

_________________________________________________________________________________________________________ Super Purchase Order of 26 October 2008 © Myer Pty Ltd

Super Purchase Order


Contents Functional Group ID=PO............................................................................................................. 3 Segment: ST Transaction Set Header ................................................................................ 4 Segment: BEG Beginning Segment for Purchase Order ................................................. 5 Segment: NTE Note/Special Instruction ............................................................................. 6 Segment: CUR Currency....................................................................................................... 7 Segment: REF Reference Numbers.................................................................................... 8 Segment: FOB F.O.B. Related Instructions ....................................................................... 9 Segment: DTM Date/Time Reference............................................................................... 10 Segment: TD5 Carrier Details (Routing Sequence/Transit Time) ................................ 11 Segment: N1 Name.............................................................................................................. 12 Segment: N3 Address Information .................................................................................... 13 Segment: N4 Geographic Location ................................................................................... 14 Segment: PER Administrative Communications Contact .............................................. 15 Segment: PO1 Purchase Order Baseline Item Data ...................................................... 16 Segment: CTP Pricing Information .................................................................................... 18 Segment: PID Product/Item Description ........................................................................... 19 Segment: PKG Marking, Packaging, Loading ................................................................. 20 Segment: PO4 Item Physical Details ................................................................................ 21 Segment: FOB F.O.B. Related Instructions ..................................................................... 22 Segment: SDQ Destination Quantity................................................................................. 23 Segment: CTT Transaction Totals..................................................................................... 25 Segment: SE Transaction Set Trailer................................................................................ 26


Functional Group ID=PO This Message Implementation Guideline describes the fields specified in the overseas purchase order, which is a combination of the EDI Super PO and reference data. Page Pos. Seg. Req. Loop No. No. ID Name Des. Max.Use Repeat 4 010 ST Transaction Set Header M 1 5 020 BEG Beginning Segment for Purchase Order M 1 6 030 NTE Note/Special Instruction F 100 7 040 CUR Currency O 1 8 050 REF Reference Numbers O 5 9 080 FOB F.O.B. Related Instructions O 1 10 150 DTM Date/Time Reference O 5 11 240 TD5 Carrier Details (Routing Sequence/Transit

Time) O 1

LOOP ID - N1 5 12 310 N1 Name O 1 13 310 N3 Address Information O 1 14 320 N4 Geographic Location O 1 15 340 PER Administrative Communications Contact O 1 LOOP ID - PO1 100000 16 410 PO1 Purchase Order Baseline Item Data M 1 18 440 CTP Pricing Information O 2 19 450 PID Product/Item Description O 9 20 480 PKG Marking, Packaging, Loading O 1 21 490 PO4 Item Physical Details O 1 22 580 FOB F.O.B. Related Instructions O 1 23 590 SDQ Destination Quantity O 500 25 860 CTT Transaction Totals M 1 26 880 SE Transaction Set Trailer M 1


Segment: ST Transaction Set Header

Position: 010 Loop: Level: Usage: Mandatory Max Use: 1

Data Element Summary Ref. Data Des. Element Name Attributes M ST01 143 Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 850 X12.1 Purchase Order M ST02 329 Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a Transaction

Set. Also see: Data Interchange Control Number (28.)


Segment: BEG Beginning Segment for Purchase Order


Data Element Summary Ref. Data Des. Element Name Attributes M BEG01 353 Transaction Set Purpose Code M ID 2/2 Code identifying purpose of transaction set 00 Original Open 01 Cancellation Cancel 04 Change If the original has changed (other than a status

change). 07 Duplicate 21 Closed M BEG02 92 Purchase Order Type Code M ID 2/2 Code specifying the type of Purchase Order BK Blanket Order (Quantity Firm) RE Reorder RL Release (Blanket Order) An order for goods and services placed against a

pre-existing contract or blanket order SA Stand-alone Order M BEG03 324 Purchase Order Number M AN 1/22 Identifying number for Purchase Order assigned by the

orderer/purchaser Brand Purchase Order - used to match all orders M BEG05 323 Purchase Order Date M DT 6/6 Date assigned by the purchaser to Purchase Order Original PO date.


Segment: NTE Note/Special Instruction

Position: 030 Loop: Level: Usage: Floating Max Use: 100

Notes: Header Comments

Data Element Summary Ref. Data Des. Element Name Attributes NTE01 363 Note Reference Code O ID 3/3 Code identifying the functional area or purpose for which the note

applies. Also see: Free Form Message (3). DEL Delivery Special Instructions M NTE02 3 Free Form Message M AN 1/60 Free-form text


Segment: CUR Currency

Position: 040 Loop: Level: Usage: Optional Max Use: 1

Data Element Summary Ref. Data Des. Element Name Attributes M CUR01 98 Entity Identifier Code M ID 2/2 Code identifying an organizational entity or a physical location. SU Supplier/Manufacturer M CUR02 100 Currency Code M ID 3/3 Code (Standard ISO) for country in whose currency the charges are

specified ISO Currency Code


Segment: REF Reference Numbers

Position: 050 Loop: Level: Usage: Optional (Must Use) Max Use: 5

Notes: Used to send the department number and the Master PO number to which this order applies. Also used to send the supplier ticketing trait.

Data Element Summary

Ref. Data Des. Element Name Attributes M REF01 128 Reference Number Qualifier M ID 2/2 Code qualifying the Reference Number. BT Batch Number Used to send the Category Name CE Class of Contract Code Supplier Ticketing Trait. Values are

0 - No Tickets 1 - Supplier Tickets 2 - Checkpoint Tickets 3 - Cargo Tickets

DP Department Number Department (Class Group) LT Lot Number Used to send the TPC Description OP Original Purchase Order Master PO Number (e.g. Excel PO number). REF02 127 Reference Number C AN 1/30 Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier. Also see Reference Number Qualifier, (128).

Required for Class Group, and master PO number. REF03 352 Description C AN 1/80 A free-form description to clarify the related data elements and their

content Used when sending class group, TPC and Category description.


Segment: FOB F.O.B. Related Instructions


Data Element Summary Ref. Data Des. Element Name Attributes M FOB01 146 Shipment Method of Payment M ID 2/2 Code identifying payment terms for transportation charges For Air, this will be Prepaid (PO) or Collect (CC). For Sea, set to Not

Specified (NS). CC Collect NS Not Specified PO Prepaid Only FOB04 334 Transportation Terms Qualifier Code O ID 2/2 Code identifying the source of the transportation terms 01 Incoterms FOB05 335 Transportation Terms Code C ID 3/6 Code identifying the trade terms which apply to the shipment

transportation responsibility. Six digit codes represent INCOTERMS. Incoterms


Segment: DTM Date/Time Reference


Notes: If this is an order change, this will be used to send the order change date.

Data Element Summary Ref. Data Des. Element Name Attributes M DTM01 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 001 Cancel After DC Due Date. Required. If the order is not shipped

by this date it is considered cancelled. 002 Delivery Requested Freight Forwarder Due Date. Required. 015 Promotion Start Advertising date 037 Ship Not Before If the retailer allows shipment before the requested

ship date then this is the earliest date shipping can occur.

152 Order Change Date If the transaction purpose is a Change. M/U DTM02 373 Date C DT 6/6 Date (YYMMDD)


Segment: TD5 Carrier Details (Routing Sequence/Transit Time)


Data Element Summary Ref. Data Des. Element Name Attributes TD501 133 Routing Sequence Code O ID 1/2 Code describing the relationship of a carrier to a specific shipment

movement B Origin/Delivery Carrier (Any Mode) TD504 91 Transportation Method/Type Code C ID 1/2 Code specifying the method or type of transportation for the shipment A Air VE Vessel, Ocean TD507 309 Location Qualifier O ID 1/2 Code identifying type of Location Identifier (310) used. OR Origin (Shipping Point) Port of Loading TD508 310 Location Identifier C AN 1/25 Code which identifies a specific location Port of Loading (UNLOCODE)


Segment: N1 Name

Position: 310 Loop: N1 Optional Level: Usage: Optional Max Use: 1

Data Element Summary Ref. Data Des. Element Name Attributes M N101 98 Entity Identifier Code M ID 2/2 Code identifying an organizational entity or a physical location. AG Agent/Agency Buying Agent BS Bill and Ship To DC BY Buying Party (Purchaser) Brand (MYER) SG Store Group Sub Brand (MYER) SU Supplier/Manufacturer Supplier Name N102 93 Name C AN 1/35 Free-form name Used to convey brand and sub-brand N103 66 Identification Code Qualifier C ID 1/2 Code designating the system/method of code structure used for

Identification Code (67) 92 Assigned by Buyer N104 67 Identification Code C ID 2/17 Code identifying a party.


Segment: N3 Address Information


Notes: Supplier Address

Data Element Summary Ref. Data Des. Element Name Attributes M N301 166 Address Information M AN 1/35 Free-form field for address information. N302 166 Address Information O AN 1/35 Free-form field for address information.


Segment: N4 Geographic Location


Notes: Supplier address

Data Element Summary Ref. Data Des. Element Name Attributes M/U N401 19 City Name C AN 2/19 Free-form text for city name M/U N402 156 State or Province Code C ID 2/2 Code (Standard State/Province) as defined by appropriate government

agency If not available, '--' will be sent. N403 116 Postal Code O ID 5/9 Code defining international postal zone code excluding punctuation and

blanks (zip code for United States) For Australian postcodes, this will be padded with a '.' to five digits. N404 26 Country Code O ID 2/2 Code identifying the country ISO Two character country code.


Segment: PER Administrative Communications Contact


Notes: Supplier Contact

Data Element Summary Ref. Data Des. Element Name Attributes M PER01 366 Contact Function Code M ID 2/2 Code identifying the major duty or responsibility of the person or group

named SU Supplier Contact PER02 93 Name O AN 1/35 Free-form name PER03 365 Communication Number Qualifier O ID 2/2 Code identifying the type of communication number TE Telephone PER04 364 Communication Number C AN 7/21 Complete communications number including country or area code when

applicable. Also see: Communications Number Qualifier (365).


Segment: PO1 Purchase Order Baseline Item Data

Position: 410 Loop: PO1 Mandatory Level: Usage: Mandatory Max Use: 1

Data Element Summary Ref. Data Des. Element Name Attributes M/U PO101 350 Assigned Identification O AN 1/6 Alphanumeric characters assigned for differentiation within a transaction

set Line Item Number. Sequential number for each line in the order. Must

be sent (with the order number) on downstream documents to perform matching, validation.

M PO102 330 Quantity Ordered M R 1/9 Quantity ordered M PO103 355 Unit or Basis for Measurement Code M ID 2/2 Code identifying the basic unit of measurement. BG Bags CT Cartons EA Each Units KG Kilograms LT Litres PO104 212 Unit Price C R 1/14 Price per unit of product, service, commodity, etc. Unit product cost PO105 639 Basis of Unit Price Code O ID 2/2 Code identifying the type of unit price for an item TE Contract Price per Each PO106 235 Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1) APN IN Buyer's Item Number Keycode Item Number SK Stock Keeping Unit (SKU) Key Code VN Vendor's (Seller's) Item Number Supplier's Style Number PO107 234 Product/Service ID C AN 1/30 Identifying number for a product or service


Segment: PO1 Purchase Order Baseline Item Data contd

Data Element Summary Ref. Data Des. Element Name Attributes PO108 235 Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number SK Stock Keeping Unit (SKU) VN Vendor's (Seller's) Item Number PO109 234 Product/Service ID C AN 1/30 Identifying number for a product or service PO110 235 Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number SK Stock Keeping Unit (SKU) VN Vendor's (Seller's) Item Number PO111 234 Product/Service ID C AN 1/30 Identifying number for a product or service PO112 235 Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number SK Stock Keeping Unit (SKU) VN Vendor's (Seller's) Item Number PO113 234 Product/Service ID C AN 1/30 Identifying number for a product or service


Segment: CTP Pricing Information

Position: 440 Loop: PO1 Mandatory Level: Usage: Optional Max Use: 2

Data Element Summary Ref. Data Des. Element Name Attributes CTP01 687 Class of Trade Code O ID 2/2 Code indicating class of trade RS Resale M/U CTP02 236 Price Qualifier O ID 3/3 Code identifying pricing specification ALT Alternate Price Unit Estimated Landed Cost RES Resale Retail price. M/U CTP03 212 Unit Price C R 1/14 Price per unit of product, service, commodity, etc.


Segment: PID Product/Item Description


Data Element Summary Ref. Data Des. Element Name Attributes M PID01 349 Item Description Type M ID 1/1 Code indicating the format of a description F Free-form PID02 750 Product/Process Characteristic Code O ID 2/3 Code specifying the product or process characteristic being described. 02 General Product Form Product Type 08 Product Description in de 352 is the Keycode Description 12 Type and/or Process Ticket type 35 Color Color description 56 Special Processing Goods on Hangar Indicator (Y/N) 73 Vendor color description Description in de 352 is the supplier colour

description 74 Vendor size description Keycode description 9B Product Application Class group SSZ Second Size PID04 751 Product Description Code C ID 1/12 A code from an industry code list which provides specific data about a

product characteristic. Also see: Item Description Qualifier (348). Used to convey the Class Group PID05 352 Description C AN 1/80 A free-form description to clarify the related data elements and their

content Used to convey Keycode description, colour and Size


Segment: PKG Marking, Packaging, Loading


Data Element Summary Ref. Data Des. Element Name Attributes M PKG01 349 Item Description Type M ID 1/1 Code indicating the format of a description F Free-form PKG02 753 Packaging Characteristic Code O ID 1/5 Code specifying the marking, packaging, loading and related

characteristics being described 35 Type of Package PKG04 754 Packaging Description Code C ID 1/7 A code from an industry code list which provides specific data about the

marking, packaging or loading and unloading of a product. Also see: Item Description Qualifier (348).

Package type PKG05 352 Description C AN 1/80 A free-form description to clarify the related data elements and their

content Style pack number (ratio pack)


Segment: PO4 Item Physical Details


Data Element Summary Ref. Data Des. Element Name Attributes PO401 356 Pack O N0 1/6 Number of inner pack units per outer pack unit. Also see: Size (357),

Unit of Measurement Code (355). Units per carton PO406 384 Gross Weight per Pack C R 1/9 Numeric value of gross weight per pack. Also see: Unit of Measurement

Code (355). Kilogram per carton PO407 355 Unit or Basis for Measurement Code C ID 2/2 Code identifying the basic unit of measurement. KG Kilograms PO408 385 Gross Volume per Pack O R 1/9 Numeric value of gross volume per pack. Also see: Unit of

Measurement Code (355). Cubic metres per carton PO409 355 Unit or Basis for Measurement Code C ID 2/2 Code identifying the basic unit of measurement. CR Cubic Meter


Segment: FOB F.O.B. Related Instructions


Data Element Summary Ref. Data Des. Element Name Attributes M FOB01 146 Shipment Method of Payment M ID 2/2 Code identifying payment terms for transportation charges NS Not Specified FOB02 309 Location Qualifier C ID 1/2 Code identifying type of Location Identifier (310) used. CC Country Country of Origin FOB03 352 Description O AN 1/80 A free-form description to clarify the related data elements and their

content Country of Origin FOB06 309 Location Qualifier C ID 1/2 Code identifying type of Location Identifier (310) used. FA Factory FOB07 352 Description O AN 1/80 A free-form description to clarify the related data elements and their

content Name of country of manufacturer


Segment: SDQ Destination Quantity


Notes: This segment is used to distribute the line item quantity to various locations. SDQ02 serves the same purpose as N103, and all occurrences of data element number 67, in this segment, function as N104. The SDQ segment functions as the N1 with N101 equal to BY, that is, the SDQ specifies various buying locations. The N1, in the basic order specifies only one location. The sum of all quantities in all SDQs, for a line item, must equal the quantity in the line item, (PO1).


Ref. Data Des. Element Name Attributes M SDQ01 355 Unit or Basis for Measurement Code M ID 2/2 Code identifying the basic unit of measurement. BG Bags CT Cartons EA Each KG Kilograms LT Litres M/U SDQ02 66 Identification Code Qualifier O ID 1/2 Code designating the system/method of code structure used for

Identification Code (67) 92 Assigned by Buyer M SDQ03 67 Identification Code M ID 2/17 Code identifying a party. Myer store code M SDQ04 380 Quantity M R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ05 67 Identification Code O ID 2/17 Code identifying a party. SDQ06 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ07 67 Identification Code O ID 2/17 Code identifying a party. SDQ08 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ09 67 Identification Code O ID 2/17 Code identifying a party. SDQ10 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ11 67 Identification Code O ID 2/17 Code identifying a party. SDQ12 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355).


Segment: SDQ Destination Quantity contd


Ref. Data Des. Element Name Attributes SDQ13 67 Identification Code O ID 2/17 Code identifying a party. SDQ14 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ15 67 Identification Code O ID 2/17 Code identifying a party. SDQ16 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ17 67 Identification Code O ID 2/17 Code identifying a party. SDQ18 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ19 67 Identification Code O ID 2/17 Code identifying a party. SDQ20 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355). SDQ21 67 Identification Code O ID 2/17 Code identifying a party. SDQ22 380 Quantity C R 1/10 Numeric value of Quantity. Also see: Unit of Measurement Code (355).


Segment: CTT Transaction Totals


Data Element Summary Ref. Data Des. Element Name Attributes M CTT01 354 Number of Line Items M N0 1/6 Total number of line items in the transaction set The number of PO1 segments present in the transaction.


Segment: SE Transaction Set Trailer


Data Element Summary Ref. Data Des. Element Name Attributes M SE01 96 Number of Included Segments M N0 1/6 Total number of segments included in a transaction set including ST

and SE segments M SE02 329 Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a Transaction

Set. Also see: Data Interchange Control Number (28.) This must be the same number as in the ST segment (ST02) for the

transaction set.

super purchase order - myer

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