table of contents for city council packet january 31, … · table of contents for city council...

TABLE OF CONTENTS

FOR CITY COUNCIL PACKET

JANUARY 31, 2012

The February 7, 2012 Policy Session has been Cancelled BACKUP INFORMATION FOR THE WEDNESDAY, FEBRUARY 1, 2012 FORMAL AGENDA Boards Citywide

Boards and Commissions

Items 38 & 39 Citywide

Pages 65 & 72

Ordinance S-38499 - Amend Classification Plan and Ordinance S-38500 - Amend Pay Plan

GENERAL INFORMATION

Liquor License Applications Received for the Period of January 18, 2012 through January 24, 2012

Follow-up: January 24, 2012 Work Study Session RESPONSES TO REQUESTS FROM CITIZENS

Mr. Pat Vint At the January 18, 2012 City Council Formal Meeting, Mr. Pat Vintexpressed concern about employees not being required to review and agree to the City’s vision and values in order to remain employees.

Packet Date: January 26, 2012

CITY COUNCIL REPORT

FORMAL AGENDA

TO: Council Members AGENDA DATE: February 1, 2012

FROM: Greg Stanton

Mayor

PAGE: 1

SUBJECT: BOARDS AND COMMISSIONS

Ahwatukee Foothills Village Planning Committee Councilman Sal DiCiccio recommends the following reappointments: Michael Hinz Mr. Hinz is an Ahwatukee Neighborhood Leader, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed his first term and his second term will expire November 19, 2012. Darin Ann Sender Ms. Sender as President/Attorney for Sender Associates, resides in District 6 and is recommended by Councilman Sal DiCiccio. She has completed her first term and her second term will expire November 19, 2013. Brian Symes Mr. Symes serves as Sole Proprietor of Symes Enterprises, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed his first term and his second term will expire November 19, 2013. Councilman Sal DiCiccio recommends the following new appointment: Michael Middleton Mr. Middleton is a realtor for HomeSmart Realty, resides in District 6 and is recommended by Councilman Sal DiCiccio. He will be filling a partial term that will expire November 19, 2013.

Alhambra Village Planning Committee Councilman Sal DiCiccio recommends the following reappointment: Alexander Malkoon Mr. Malkoon serves as President of Cedar Square Holdings, LLC, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed his first term and his second term will expire November 19, 2013. Camelback East Village Planning Committee Councilman Sal DiCiccio recommends the following reappointments: Greg Abbott Mr. Abbott is a broker with De Rito Partners, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed a partial term and his first full term will expire November 19, 2013. Chris DeRose Mr. DeRose of the DeRose Law Firm, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed a partial term and his first full term will expire November 19, 2013. Kathryn Langmade Ms. Langmade serves as President of W.J. Maloney Plumbing Co., Inc., resides in District 6 and is recommended by Councilman Sal DiCiccio. She has completed a partial term and her first full term will expire November 19, 2013. Morris Stein Mr. Stein serves as Principal and Senior Vice President of HKS, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed a partial term and his first full term will expire November 19, 2013. Jay Swart Mr. Swart is a Biltmore Neighborhood Leader, resides in District 6 and is recommended by Councilman Sal DiCiccio. He has completed his first term and his second term will expire November 19, 2013.

Deer Valley Village Planning Committee Councilwoman Thelda Williams recommends the following new appointment: Cynthia Williams Ms. Williams is a teacher at the Maricopa County Sheriff’s Office, resides in District 1 and is recommended by Councilwoman Thelda Williams. She will be filling a partial term that will expire November 19, 2013. Desert View Village Planning Committee Mayor Greg Stanton recommends the following new appointment: Steven Kruczek Mr. Kruczek is a Senior Analyst with GE Franchise Finance, resides in District 2 and is recommended by Mayor Greg Stanton. He will be filling a partial term that will expire November 19, 2013. Design Review Committee Mayor Greg Stanton recommends the following new appointments: John Glenn Mr. Glenn is an architect with CCBG Architects and is the current chair of the Central City Village Planning Committee. He replaces Christopher Bleuenstein who is no longer a member of the Central City Village Planning Committee. He will be filling a partial term that will expire April 3, 2013. Otis White Mr. White serves as Assessment Coordinator for at Arizona State University and is a member of the Central City Village Planning Committee. He replaces Erik Anderson who is no longer a member of the Central City Village Planning Committee. He will be filling a partial term that will expire April 3, 2012. Development Process Ad Hoc Task Force Councilman Daniel Valenzuela recommends the following new appointment to the Steering Committee:

Shawn Hutchinson Mr. Hutchinson is the President of the Maricopa Area Labor Federation

Councilman Michael Nowakowski recommends the following new appointment to the Steering Committee:

Rodney Glassman Mr. Glassman is the Director for Public Sector Solutions for Waste Management Arizona/New Mexico.

Councilman Sal DiCiccio recommends the following new appointment to the Commercial Subcommittee:

Roger Ferland Mr. Ferland is a partner with Quarles & Brady LLP.

Councilman Michael Nowakowski recommends the following new appointment to the Commercial Subcommittee:

Chris Van Kirk Mr. Van Kirk is the Business Agent for the Arizona Pipe Trades.

Councilman Daniel Valenzuela recommends the following new appointments to the Commercial Subcommittee:

Dion Abril Mr. Abril is Treasurer for the Arizona Building and Construction Trades Council. Shawn Hutchinson Mr. Hutchinson is the President of the Maricopa Area Labor Federation

Mayor Greg Stanton recommends the following new appointment to the Residential Subcommittee:

Mel Ingwaldson Mr. Ingwaldson is the Director of the Arizona Plumbing and Cooling Contractors.

Councilman Daniel Valenzuela recommends the following new appointment to the Residential Subcommittee:

Tom McDermott Mr. McDermott is the Business Agent for Sheet Metal Workers 359.

Councilman Michael Nowakowski recommends the following new appointment to the Planning and Zoning Subcommittee:

George Sapien Mr. Sapien is an Apprenticeship Director for the Arizona Sheet Metal Apprenticeship Joint Training Center.

Councilman Daniel Valenzuela recommends the following new appointment to the Planning and Zoning Subcommittee:

Terry Wright Mr. Wright is the President/Business Agent for Ironworkers 75.

Neighborhood Block Watch Fund Oversight Committee Mayor Greg Stanton recommends the following new appointment: Ted McClure Mr. McClure is an entrepreneur and small businessman and resides in District 8. He is replacing Marcus Dell’Artino whose term expired and will be filling a partial term that will expire August 31, 2013. Phoenix Workforce Connection Mayor Greg Stanton recommends the following new appointment: Tonya Norwood Ms. Norwood is Executive Director of the Arizona Consumers Council and resides in District 3. She is replacing Cynthia M. Spell Tweh whose term expired and will be filling a partial term that will expire August 31, 2014.

CITY COUNCIL REPORT

FORMAL AGENDA

TO: David Cavazos

City Manager

AGENDA DATE: February 1, 2012

FROM: Janet Smith

Human Resources Director

ITEMS: 38 & 39 PAGES: 65 & 72

SUBJECT: AMEND CLASSIFICATION ORDINANCE S-5815 AND PAY ORDINANCE S-37212 IN ACCORDANCE WITH HUMAN RESOURCES COMMITTEE 592 RECOMMENDATIONS

In November 2011, staff provided a status report to the Finance, Efficiency and Innovation (FE&I) Subcommittee on the FY 2011-12 organizational review. Based on the initial review, the 2011 organizational review process will provide approximately $3.5 million in savings. Part of the total savings identified was attributed to the elimination and reclassification of positions to improve operational efficiencies and service delivery. Based on the Human Resources Committee’s review of the affected positions, the following actions are recommended: ITEM A BUDGET AND RESEARCH RECOMMENDATION 1. Establish the classification of CIP Coordinator, Code 05500, Salary Plan 001, Grade 040 ($5,770-$8,615), Benefit Category 007, Unit Code 007, EEO-4 Category/Group: Professional, Nonexempt, and reallocate the vacant position number 06551, Budget Analyst II, Code 05440, Salary Plan 001, Grade 035 ($4,488-$6,703), to the new classification. The estimated cost of this action for a full fiscal year, including benefits, is $20,748. 2. Reclassify position number 2493, Budget Analyst III*Tech Analysis, Code 05431, Salary Plan 001, Grade 039 ($5,488-$8,183), to Budget Analyst III, Code 05430, Salary Plan 001, Grade 038 ($5,224-$7,783). 3. Abolish the assignment of Tech Analysis, Code 05431, Salary Plan 001, Grade 039 ($5,488-$8,183), from the classification of Budget Analyst III, Code 05430, Salary Plan 001, Grade 038 ($5,224-$7,783). The estimated savings of these actions for a full fiscal year, including benefits, is $6,410.

4. Reclassify position number 2408, Deputy Budget and Research Director*Tech Analysis, Code 05351, Salary Plan 013, Grade 844 ($7,001-$11,033), to Deputy Budget and Research Director, Code 05350, Salary Plan 013, Grade 842 ($6,351-$10,007). 5. Abolish the assignment of Tech Analysis, Code 05351, Salary Plan 013, Grade 844 ($7,001-$11,033), from the classification of Deputy Budget and Research Director, Code 05350, Salary Plan 013, Grade 842 ($6,351-$10,007). The estimated savings of these actions for a full fiscal year, including benefits, is $7,258. FINDINGS Budget and Research has a strong need for a new Capital Improvement Program (CIP) Coordinator position that will be responsible for central management of the City’s capital improvement program. The position will supervise budget staff in performing professional fiscal analysis and research duties in support of the preparation and administration of capital budgets. These duties were previously performed by a Deputy Budget and Research Director, however unlike a Deputy Director, the position will not oversee a division of staff and the scope of responsibility is not as broad. The CIP Coordinator will supervise Budget Analysts II and III and will be responsible for: preparation of the preliminary and capital budget document; management of processes to review capital and bond funded projects; management of capital needs analyses; reviewing and approving budget control documents, Requests for Council Action (RCAs), and Statements of Readiness (SORs); and analyzing, interpreting, and reporting research findings and recommendations. CONCLUSIONS Many of these duties are currently being performed by the Deputy Budget and Research Director*Technical Analysis and the Budget Analyst III*Technical Analysis. As a result of the shifting CIP responsibility from both these positions, it is also recommended to remove the assignments. HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS

Mario Paniagua, Budget and Research Director, explained that these assignments were created about a year ago in response to cutting a Deputy Director position in the last organizational review. Budget and Research has since realized the need for this to be a stand-alone position with the sole focus on CIP.

The Human Resources Committee accepted the staff recommendations.

ITEM B STREET TRANSPORTATION- ENGINEERING SUPERVISOR

RECOMMENDATION 1. Establish an assignment to the classification of Engineering Supervisor, Code 20240, Salary Plan 013, Grade 840 ($5,760-$9,074), of Supervisory and Professional, Code 20241, Salary Plan 001, Grade 041 ($6,077-$9,046), Benefit Category 007, Unit Code 007, EEO-4 Category/Group: Professionals, FLSA: Exempt. No immediate cost or savings will result from this action since conversion of positions from the middle management category to supervisory and professional will be made through attrition. 2. Abolish the assignment of Team Leader, Code 21131, Salary Plan 001, Grade 041 ($6,077-$9,046), from the classification of Traffic Engineer III, Code 21130, Salary Plan 001, Grade 039 ($5,488-$8,183). 3. Change the salary plan, grade, benefit category, unit code, and EEO-4 category of Traffic Engineering Supervisor, Salary Plan 013, Grade 840 ($5,760-$9,074), Benefit Category 009, Unit Code 008, EEO-4 Category Officials and Administrators, to Salary Plan 001, Grade 041 ($6,077-$9,046), Benefit Category 007, Unit Code 007, EEO-4 Category Professionals. The estimated savings of these actions for a full fiscal year, including benefits, is $5,703. FINDINGS Currently the Street Transportation Department has a total of three Engineering Supervisor positions (all filled) and one Traffic Engineering Supervisor position (currently vacant). These middle-manager positions (Grade 840) report to a Deputy Street Transportation Director (Grade 842). As part of the Citywide organizational review, the City is assessing the need for management-designated positions, particularly in cases where a middle-management position is reporting directly to another middle-management position. In addition, a review of similar positions in the City (supervisors of senior technical and professional positions that manage multiple projects or programs and report to a middle manager) include such titles as Civil Engineer III*Team Leader (Grade 041), IT Project Manager (Grade 041) and Accounting Supervisor (Grade 039), all in the Supervisory and Professional category. Based on a review of the reporting structure and essential functions of the relevant classifications in the Street Transportation Department, it appears warranted to convert (through attrition) all of the Engineering and Traffic Engineering Supervisors to the newly established Supervisory and Professional job category. The supervisor positions in the Street Transportation Department perform complex administrative tasks, detailed technical activities, advanced professional engineering assignments, and demanding supervisory tasks. They plan, program, design, coordinate, construct, operate, and maintain the City’s multi-billion dollar street infrastructure system. This system includes 5,000 miles of streets, over

1,000 signalized intersections, and the associated sidewalks, bike lanes, curbs, gutters, bridges, culverts, dams, levees, traffic signals and signs, lane striping, drainage channels, and storm sewers as well as the sanitary sewers and water lines located within the right-of-way. The supervisors will be responsible for securing and executing multi-million dollar contracts and managing complex budgets from a variety of funding sources. They supervise a multi-disciplinary team of professional and technical staff, consultants, contractors, inspectors, and other support staff. CONCLUSIONS In conclusion, Pay Grade 041 is recommended for the classifications to provide an adequate pay differential between the supervisory level and the classifications it supervises (typically topping out at Grade 039); to recognize the required job knowledge, problem solving, and accountability required of the class; and to maintain equity with the related positions Citywide. HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS

Kevin Hobin, Human Resources Supervisor from Street Transportation Department, was present and stated that the department strongly agrees with the recommendations of the Human Resources Department.


ITEM C COMMUNITY AND ECONOMIC DEVELOPMENT – DEPUTY HUMAN SERVICES DIRECTOR RECOMMENDATION Reclassify position number 1597, Deputy Human Services Director, Code 07790, Salary Plan 013, Grade 842 ($6,351-$10,007), to Deputy Economic Development Director, Code 27480, Salary Plan 013, Grade 842 ($6,351-$10,007). No cost or savings will result from this action. FINDINGS In 2005, the Workforce Investment Act (WIA) program and the Workforce Division staff which coordinates and executives the program was moved from the Human Services Department to the Community and Economic Development Department. The division was, and is currently, led by a Deputy Human Services Director. CONCLUSIONS To maintain parity within the management staff of the Community and Economic Development Department, reclassifying position number 1597, Deputy Human Services Director, to Deputy Economic Development Director is appropriate.

HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS

There were no representatives from the relating departments present.


ITEM D HOUSING – INFO TECH SERVICE SPECIALIST Research was conducted of position number 5295, Information Technology Service Specialist. A recommendation to reclass the position went to Personnel Committee in August 2008. Personnel Committee agreed with staff’s recommendation but was withdrawn from the City Council agenda due to the moratorium on class studies. The results of that study follow: RECOMMENDATIONS Reclassify position number 5295, Information Technology Service Specialist, Code 09840, Salary Plan 001, Grade 033 ($4,070-$6,077), to Senior User Technology Specialist, Code 09790, Salary Plan 001, Grade 037 ($4,964-$7,413). The estimated cost of this action for a full fiscal year, including benefits, is $10,122. FINDINGS The Housing Department has an Information Technology Service Specialist position located within the Technical Services Section of the Management Services Division. The position reports to an Information Technology Project Manager (Grade 041) and provides network and computer support for the department. The position has evolved and become the main point of contact for administering application servers which host the automated Housing System. The Housing system is used by housing operations from conventional housing, to external customer online tenant applications. The Information Technology Service Specialist under study has become a valuable resource for researching server hardware technology and other hardware products to fill the business needs of the department. The position researches, plans, and tests software and operating systems for department use, determining how the software applications will function on the network servers, and evaluating their performance. Other duties include installing, configuring, managing, and updating servers and client PCs; running performance testing against server operation systems and applications; making needed changes, troubleshooting, and resolving network connectivity issues; and maintaining the department’s applications, which is the City’s Housing system for internal and external customers. Originally, the subject position was responsible for running reports, and tracking workflow and processes for the technical services area. Due to staffing changes, the subject position accrued duties originally performed by a User Technology Specialist. In addition to those duties, the position has also grown in scope and is now fully responsible for network, Web, and data processing functions which include Novell

administration, and coordination of LAN and WAN resources and repair. This consists of solving connectivity problems, file server problems, updating software and hardware, network backup restores, creating and maintaining user groups, and administering security patches and security scans to all Housing Department users. Additionally, the position is responsible for Website development and programming, UNIX system administration, Informix database manipulation, data process management, information technology purchases, department-wide desktop computer maintenance, local and networked printer maintenance, remote laptop communication and LAN Desk administration. Also, the subject position is responsible for training all new staff on the use of the Housing System, Lotus Notes, and other computer applications. Since the 2008 study, the position continues to function as the main support for network administration which includes maintenance, security, WAN support, SharePoint intranet, CMS internet, VisualHOMES, and department crystal reports, which requires programming; all commensurate with duties of a Senior User Technology Specialist. CONCLUSIONS The position continues to provide software support of a complex nature that requires knowledge of department applications and how they are integrated in the network and server environment. The position continues to be the lead role as server management for the department, resolving desktop, network, and hardware related issues. In addition, the subject position works independently and also serves as the backup to the Information Technology Project Manager regarding system administration, and will serve a critical role in the Housing system upgrade to a Cloud format anticipated in 2013. For purposes of internal equity and proper classification, it is still appropriate to reclassify position number 5295 to Senior User Technology Specialist. HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS

Janet Smith asked the analyst if the duties had changed since 2008. The analyst responded they had not. There were no representatives from the relating departments present.


ITEM E NEIGHBORHOOD SERVICES – GRANTS COMPLIANCE SUPERVISOR RECOMMENDATION 1. Change the title of Grants Compliance Supervisor, Code 18550, Salary Plan 001, Grade 038 ($5,224-$7,783) to Compliance Supervisor, Code 18550, Salary Plan 001, Grade 038 ($5,224-$7,783). No cost or savings will result from this action.

FINDINGS The Neighborhood Services Department recognized the need to maximize resources and create efficiencies within their department. In recent years, the scope, volume, and complexity of property maintenance and zoning violation caseload has increased in the Neighborhood Preservation Division. The Grants Compliance Supervisor oversees the scope, volume and complexity of property maintenance and zoning violation caseloads as well as the code compliance program. Changing the title to Compliance Supervisor will alleviate the focus from grants and allow the position to function at a program manager level that can handle the necessary depth and range of administrative, legal, policy, and program responsibility. CONCLUSIONS The classification of Grants Compliance Supervisor can be modified to remove the reference to grants. The new, broader classification of Compliance Supervisor will give the Neighborhood Services Department, or other departments, the flexibility to use this classification for supervising staff in ensuring compliance with program regulations and enforcement and application of codes/ordinances. HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS


The Human Resources Director reiterated this classification is Neighborhood Services Department specific, rather than Citywide.


ITEM F PLANNING AND DEVELOPMENT – VARIOIUS DEVELOPMENT SERVICES CLASSIFICATIONS RECOMMENDATION 1. Change the title of Development Services Director (NC), Code 60870, Salary Plan 018, Grade 908 ($8,557-$13,482) to Planning and Development Director (NC). 2. Change the title of Assistant Development Services Director, Code 60910, Salary Plan 018, Grade 904 ($7,030-$11,064) to Assistant Planning and Development Director and reclassify position number 302, Assistant Planning Director, Code 18260, Salary Plan 018, Grade 904 ($7,030-$11,064), to the classification. 3. Change the title of Deputy Development Services Director, Code 60930, Salary Plan 013, Grade 842 ($6,351-$10,007) to Deputy Planning and Development Director.

4. Change the title of Development Services Team Leader, Code 23510, Salary Plan 001, Grade 040 ($5,770-$8,615) to Planning and Development Team Leader. No cost or savings will result from this action. FINDINGS In July 2010, the Planning and Development Services departments combined to create one department responsible for development. On February 23, 2011, City Council approved the department’s name change to the Planning and Development Department. CONCLUSIONS The title changes reflect the consolidation of the two departments and their subsequent name change. HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS



ITEM G PUBLIC WORKS – ADMINISTRATIVE ASSISTANT I At the request of the City Engineer, a study was conducted of position number 8219, Administrative Assistant I. A recommendation to reclass the position went to Personnel Committee in August 2008. Personnel Committee agreed with staff’s recommendation but was withdrawn from the City Council agenda due to the moratorium on class studies. The results of that study follow. RECOMMENDATION Reclassify position number 8219, Administrative Assistant I, Code 06030, Salary Plan 001, Grade 030 ($3,508– $5,224), to Administrative Assistant II, Code 06040, Salary Plan 001, Grade 035 ($4,488 – $6,703). No immediate cost or savings will result from this action. FINDINGS In April of 2010, the Engineering and Architectural Services Department merged with the Public Works Department. The subject position continues to monitor the Central Records Section, but no longer has the same reporting structure. The position now reports to a Deputy Public Works Director (Grade 842), but oversees less staff with 3 Engineering Tech (Grade 324) positions and 1 Admin Aide*U7 (Grade 726) position.

As a result of organizational reviews, the Design and Construction Management Division needs to add additional duties to the position which is commensurate with other Administrative Assistant II positions Citywide. Presently, the Design and Construction Division does not have any dedicated administrative staff. A Budget Analyst II position is being reallocated to the Department’s Fiscal Section which creates a need for administrative and budgeting assistance. In addition to monitoring Central Records, the position will now be responsible for preparing and coordinating the division’s operating budget and maintaining proper controls, managing expenditures; and monitoring and calculating the recovery analysis at 3+9, 7+5, and at fiscal year-end. The position will also serve as the division’s budget liaison, providing input regarding division’s fees including rate calculation and the EAST module to educate staff pertaining to new rates/fees on an ongoing basis. This position will also prepare and submit all financial, budget, and management reports for the division and serve as the personnel and training liaison. Other administrative duties include composing the division’s CCRs and RCAs; monitoring time sheet entries for staff in CATS; providing supervisor reports as needed; developing and implementing policies and procedures; planning, organizing, and directing administrative processes and systems to accomplish department and division’s goals ensuring items are completed in a timely manner. The subject position will also continue to provide oversight of the records section which consists of official records including contracts, insurance, contract bonds, construction plans, Right-of-Way maps, as-builts, aerial photography, and large scale reprographic services acting as the Records Control Officer. Responsibilities include researching and reporting the section’s productivity, improvements, vendors, services, and maintenance contracts. Responsibilities also include overseeing the validity and deposition of records from active records, to archival records, to the destruction of records. The position administers the CIP project files which are the official records for the Citywide CIP Bond Program. This includes managing the database and approving storage transmittals and destruction reports. CONCLUSIONS The incumbent still manages central records. The incumbent must still be knowledgeable of Arizona State Statutes rules and regulations regarding records management and public records, City of Phoenix Administrative Regulations, as well as City Clerk and City Auditor policies and procedures. The position reviews requests and responds to subpoenas and media and public records requests related to capital improvement projects, and meets with attorneys and oversees legal file reviews and reproductions for customers. An analysis of the assigned duties above, plus the continued monitoring of central records, finds the subject position in support of the Administrative Assistant II job class, Pay Grade 035. Although the position is filled, the incumbent is neither on an eligible list, nor performing the additional duties for the past 12 months; consequently, the position will be underfilled with no immediate cost resulting from this action. For purposes of internal equity and proper classification, it is still appropriate to reclassify position number 8219 to Administrative Assistant II.

HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS



ITEM H CITYWIDE Title Change from Personnel to Human Resources RECOMMENDATION

1. Change the title of Personnel Director, Code 05190, Salary Plan 018, Grade 908 ($8,557-$13,482), to Human Resources Director, Code 05190, Salary Plan 018, Grade 908 ($8,557-$13,482).

2. Change the title of Assistant Personnel Director, Code 05180, Salary Plan 018,

Grade 904 ($7,030-$11,064), to Assistant Human Resources Director, Code 05180, Salary Plan 018, Grade 904 ($7,030-$11,064).

3. Change the title of Deputy Personnel Director, Code 05400, Salary Plan 013,

Grade 842 ($6,351-$10,007), to Deputy Human Resources Director, Code 05400, Salary Plan 013, Grade 842 ($6,351-$10,007).

4. Change the title of Personnel Supervisor, Code 05130, Salary Plan 001,

Grade 038 ($5,224-$7,783), to Human Resources Supervisor, Code 05130, Salary Plan 001, Grade 038 ($5,224-$7,783).

5. Change the title of Personnel Officer, Code 05220, Salary Plan 001, Grade 035

($4,488-$6,703), to Human Resources Officer, Code 05220, Salary Plan 001, Grade 035 ($4,488-$6,703).

6. Change the title of Personnel Analyst II, Code 05120, Salary Plan 001,

Grade 033 ($4,070-$6,077), to Senior Human Resources Analyst, Code 05120, Salary Plan 001, Grade 033 ($4,070-$6,077).

7. Change the title of Personnel Analyst I, Code 05110, Salary Plan 001, Grade 030

($3,508-$5,224), to Human Resources Analyst, Code 05110, Salary Plan 001, Grade 030 ($3,508-$5,224).

8. Change the title of Personnel Aide, Code 05020, Salary Plan 012, Grade 726

($2,941-$4,378), to Human Resources Aide, Code 05020, Salary Plan 012, Grade 726 ($2,941-$4,378).

9. Change the title of Personnel Aide*U7, Code 05021, Salary Plan 012, Grade 726

($2,941-$4,378), to Human Resources Aide*U7, Code 05020, Salary Plan 012, Grade 726 ($2,941-$4,378).

10. Change the title of Personnel Clerk II, Code 01420, Salary Plan 012, Grade 723 ($2,553-$3,765), to Senior Human Resources Clerk, Code 01420, Salary Plan 012, Grade 723 ($2,553-$3,765).

11. Change the title of Personnel Clerk I, Code 01410, Salary Plan 012, Grade 721

($2,328-$3,406), to Human Resources Clerk, Code 01410, Salary Plan 012, Grade 721 ($2,328-$3,406).

No cost or savings will result from this action. FINDINGS On October 21, 2009, City Council approved the department’s name change from the Personnel Department to the Human Resources Department. CONCLUSIONS Change classification titles from Personnel to Human Resources. Citywide Housekeeping for change of unit designations/abolish assignments At the request of the Human Resources Director, research was conducted of base classifications Citywide that had unit designation assignments with no positions or incumbents in the base class. The results of that research follow. BACKGROUND Currently, there are 12 Courier positions Citywide (3076, 3548, 5367, 8657, 9774, 10516, 94341, 94413, 95782, 95783, 95784, 99895) with a designation of Unit 2, and no positions allocated to the base class designated as Unit 1. RECOMMENDATION 1. Change the salary plan, grade, benefit category and unit code of base class Courier, Job Code 00480 Salary Plan 002, Grade 111 ($2,472-$3,234), Benefit Category 001, Unit Code 001, to Salary Plan 004, Grade 211 ($2,531-$3,151), Benefit Category 002, Unit Code 002, and reclassify all positions in the Unit 2 assignment, Job Code 00481, Salary Plan 004, Grade 211 ($2,531-$3,151), Benefit Category 002, Unit Code 002, to the base class. No cost or savings will result from this action. 2. Abolish the assignment of Courier*U2, Unit 2, Job Code 00481, Salary Plan 004, Grade 211 ($2,531-$3,151) from the classification of Courier, Code 00480, Salary Plan 002, Grade 111 ($2,472-$3,234). No cost or savings will result from this action.

BACKGROUND Currently, there is 1 Word Processing Secretary (8325) found in the Police Department that has a designation of Unit 3 and no positions allocated to the base class designated as Unit 008. RECOMMENDATION 3. Change the salary plan, grade, benefit category and unit code of base class Word Processing Secretary, Job Code 00370, Salary Plan 012, Grade 723 ($2,553-$3,765), Benefit Category 008, Unit Code 008 to Salary Plan 006, Grade 323 ($2,550-$3,708), Benefit Category 003, Unit Code 003, and reclassify position 8325 to the base class. No cost or savings will result from this action. 4. Abolish the assignment of Unit 3, Job Code 00373, Salary Plan 006, Grade 323 ($2,550-$3,708) from the classification of Word Processing Secretary, Code 00370, Salary Plan 012, Grade 723 ($2,553-$3,765). No cost or savings will result from this action. BACKGROUND Currently, there is 1 Chief Drafting Technician (7094) in the Aviation department that has a designation of Unit 7 and no positions allocated to the base class. RECOMMENDATION 5. Change the salary plan, grade, benefit category and unit code of base class Chief Drafting Technician, Job Code 19140, Salary Plan 006, Grade 331 ($3,708-$5,444), Benefit Category 003, Unit Code 003, to Salary Plan 001, Grade 031 ($3,687-$5,488), Benefit Category 007, Unit Code 007 and reclassify position 7094 to the base class. No cost or savings will result from this action. 6. Abolish the assignment of Unit 7, Job Code 19141, Salary Plan 001, Grade 031 ($3,687-$5,488) from the classification of Chief Drafting Technician, Code 19140, Salary Plan 006, Grade 331 ($3,708-$5,444). No cost or savings will result from this action. BACKGROUND Currently, there are 2 Field Inspectors (1731 & 3355) in the Water department that has a designation of Unit 2 and no positions allocated to the base class.

RECOMMENDATION 7. Change the salary plan, grade, benefit category and unit code of base class Field Inspector, Job Code 71160, Salary Plan 002, Grade 118 ($3,113-$4,318), Benefit Category 001, Unit Code 001 to Salary Plan 004, Grade 218 ($3,151-$4,203), Benefit Category 002, Unit Code 002, and reclassify positions 1731 and 3355 to the base class. No cost or savings will result from this action. 8. Abolish the assignment of Unit 2, Job Code 71161, Salary Plan 004, Grade 218 ($3,151-$4,203) from the classification of Field Inspector, Code 71160, Salary Plan 002, Grade 118 ($3,113-$4,318). No cost or savings will result from this action. BACKGROUND There are no remaining BEO II positions designated as Unit 7 throughout any of the City’s departments. Currently, there are 23 positions Citywide (0358, 3284, 4316, 5506, 7550, 8243, 8684, 8686, 9368, 11054, 18017, 18048, 19088, 195101, 92026, 92646 92718 95574, 95575, 95576, 95577, 95588, 96110) designated as Unit 2. RECOMMENDATION 9. Change the salary plan, grade, benefit category and unit code of base class Building Equipment Operator II, Job Code 74680, Salary Plan 001, Grade 030 ($3,481-$5,183), Benefit Category 007, Unit Code 007, to Salary Plan 005, Grade 223 ($4,169-$5,080), Benefit Category 002, Unit Code 002 and reclassify all positions in the Unit 2 assignment, Job Code 74682, Salary Plan 005, Grade 223 Grade 223 ($4,169-$5,080), Benefit Category 002, Unit Code 002, to the base class. No cost or savings will result from this action. 10. Abolish the assignment of Unit 2, Job Code 74682, Salary Plan 005, Grade 223 ($4,169-$5,080) from the classification of Building Equipment Operator II, Code 74680, Salary Plan 001, Grade 030 ($3,481-$5,183). No cost or savings will result from this action. CONCLUSION All of these recommendations do not affect the classification or pay of any incumbent or position; therefore, no cost or savings will result from these actions. As a matter of housekeeping, it is recommended these base classification designations change to the appropriate unit designation, and the assignments be abolished accordingly.

Citywide Housekeeping – classifications/assignments with no positions in any departments At the request of the Human Resources Director, research was conducted of classifications and assignments with no positions or incumbents in any City departments. The results of that research follow. RECOMMENDATIONS 1 – 99. Abolish the following classifications and assignments:

AMEND CLASSIFICATION

ORDINANCE S-5815 AND

PAY ORDINANCE S-37212 IN

ACCORDANCE WITH HUMAN RESOURCES

COMMITTEE 592 RECOMMENDATIO

NS Job

Code Job Class Sal Plan Grade Min Max

1 00310 Secretary I 006 319 $25,376 $36,816

2 00332 Secretary III*Mayor/Council 001 027 $36,150 $53,851

3 00360 Office Systems Supervisor 001 027 $36,150 $53,851

4 00420 Micrographics Operator 006 320 $26,562 $38,501

5 00641 Court Interpreter*Ld 006 330 $42,390 $62,275

6 01032 Admin Secretary*Mayor 001 029 $39,915 $59,571

7 01050 Council Reporter Coordinator 001 030 $42,099 $62,691

8 01060 Secretary to Mayor(NC) 001 035 $53,851 $80,434

9 01100 Records Imaging Specialist 006 326 $35,298 $51,251

10 01110 Records Clerk I 006 320 $26,562 $38,501

11 01261 Police Coding Clerk*Lead 006 325 $33,592 $48,922

12 01310 Account Clerk I 006 319 $25,376 $36,816

13 01721 Telecommunications Operator*Ld 006 322 $29,307 $42,390

14 02000 Lithographic Photographer 006 322 $29,307 $42,390

15 02043 Offset Press Operator*Lead 001 025 $32,656 $48,838

16 03360 Tax Audit Supervisor 001 037 $59,571 $88,962

17 03540 License Inspector Trainee (NC) 006 323 $30,597 $44,491

18 03650 License Service Supervisor 001 036 $56,701 $84,552

19 04280 Auto Parts Buyer 001 031 $44,242 $65,853

20 04281 Auto Parts Buyer*Lead 001 033 $48,838 $72,925






NS Job


21 05080 Safety Administrator 013 838 $62,733 $98,758

22 05140 Personnel Test Analyst 001 037 $59,571 $88,962

23 05311 Management Asst I*Mayors Staff 001 035 $53,851 $80,434

24 05322 Management Asst II*IntergovPrg 001 039 $65,853 $98,197

25 05480 PERB Administrative Asst (NC) 001 032 $46,301 $69,243

26 05550 Business Assistance Adm 013 841 $72,530 $114,317

27 06210 Special Projects Manager 018 903 $80,205 $126,381

28 06410 Deputy Public Info Director 013 840 $69,118 $108,888

29 06640 Contracting Officer 001 040 $69,243 $103,376

30 07140 Senior Workers Program Coord 001 032 $46,301 $69,243

31 07310 Community Worker I 006 320 $26,562 $38,501

32 07902 Human Svcs Prog Coord*Head St 001 038 $62,691 $93,392

33 08650 Housing Development Assistant 001 030 $42,099 $62,691

34 08700 Housing Rehab Spec Trainee(NC) 006 326 $35,298 $51,251

35 09150 Computer Operator Trainee (NC) 006 323 $30,597 $44,491

36 09600 Info Tech Trainee (NC) 006 328 $38,501 $56,514

37 09640 Computer Operations Specialist 001 033 $48,838 $72,925

38 10032 Legal Assistant*Administration 006 330 $42,390 $62,275

39 12090 Senior Property Records Spec 001 032 $46,301 $69,243

40 12231 Deputy City Clerk*Ofc Info Sys 013 842 $76,211 $120,078

41 12276 Deputy Finance Director*Housing 018 903 $80,205 $126,381

42 12290 Chief Financial Officer (NC) 018 910 $113,360 $178,568

43 12350 Claims Adjuster I 001 030 $42,099 $62,691

44 17900 Light Rail Loaned Exec (NC) 018 907 $97,760 $154,003

45 18270 Planning Administrator 013 841 $72,530 $114,317

46 18290 Planning Director (NC) 018 908 $102,690 $161,782






NS Job


47 18531 Neighborhood Specialist*Lead 001 036 $56,701 $84,552

48 19120 Drafting Technician 006 324 $31,886 $46,592

49 19220 Engineering Aide 006 320 $26,562 $38,501

50 19253 Chief Engineering Tech*U1 002 122 $43,867 $60,757

51 20090 Technical Trainee (NC) 005 205 $27,518 $31,283

52 20140 Electrical Engineer 001 039 $65,853 $98,197

53 20250 Deputy City Engineer 013 842 $76,211 $120,078

54 22020 Asst Water Services Supt 001 039 $65,853 $98,197

55 23050 Architectural Supervisor 013 840 $69,118 $108,888

56 25270 General Aviation Airport Supv 001 037 $59,571 $88,962

57 27440 Lead Ticket Seller 006 323 $30,597 $44,491

58 30201 Library Assistant*Periodicals 001 027 $36,150 $53,851

59 40140 Park Ranger I 002 114 $32,448 $43,867

60 40180 Aquatics Maintenance Coord 002 123 $45,718 $63,190

61 41100 Recreation Coordinator I 001 028 $38,022 $56,701

62 50190 Utilities Service Coordinator 001 033 $48,838 $72,925

63 50690 Laboratory Superintendent 013 841 $72,530 $114,317

64 50710 Compliance/Reg Affairs Adm 013 841 $72,530 $114,317

65 50730 Pollution Control Supt 013 841 $72,530 $114,317

66 50770 Water Production Supt 013 842 $76,211 $120,078

67 50870 Water Distribution Supt 013 842 $76,211 $120,078

68 51200 Water Quality Supervisor 001 037 $59,571 $88,962

69 51230 Asst Wastewater Collect Supt 001 038 $62,691 $93,392

70 51240 Wastewater Collections Supt 013 842 $76,211 $120,078

71 51250 Wastewater Treatment Supt 013 842 $76,211 $120,078

72 51290 Customer Services Adm 013 841 $72,530 $114,317

73 51340 Water Conservation Coordinator 001 034 $51,293 $76,565

74 51531 Water & Wastewtr Econ Anlst*Ld 001 037 $59,571 $88,962






NS Job


75 60171 Const Permit Spec II*Infill 006 336 $56,514 $82,846

76 60250 Electrical Inspections Supv 001 037 $59,571 $88,962

77 60450 Plumbing/Mechanical Insp Supv 001 037 $59,571 $88,962

78 60710 Sign Inspections Supervisor 001 035 $53,851 $80,434

79 60950 Development Center Coord 013 841 $72,530 $114,317

80 61130 Fire Prevention Manager 001 038 $62,691 $93,392

81 62050 Chief Video Engineer 001 035 $53,851 $80,434

82 62140 Commercial Vehicle Inspector 006 329 $40,373 $59,218

83 62170 Police Cadet I (NC) 006 318 $24,336 $35,298

84 62221 Police Sergeant*Law Specialist 011 638 $85,571 $117,874

85 62310 Forensic Photo Spec Trnee (NC) 006 325 $33,592 $48,922

86 62630 Police Law Specialist (NC) 001 040 $69,243 $103,376

87 62640 Police Community Services Dir 018 906 $93,080 $146,598

88 62680 Public Safety Manager (NC) 027 966 $131,225 $206,569

89 62700 Police Computer Svcs Bur Adm 013 843 $80,101 $126,048

90 70130 St Maint Worker Trainee (NC) 002 109 $28,080 $35,901

91 71260 Street Maintenance Adm 013 841 $72,530 $114,317

92 71540 Traffic Maintenance Frmn I 001 025 $32,656 $48,838

93 73021 Equipment Maint Helper*U2 004 213 $32,032 $40,706

94 73022 Equipment Maint Helper*Maint 004 214 $32,968 $42,640

95 73430 Equipment Service Foreman 001 028 $38,022 $56,701

96 74030 Traffic Signal Tech Trnee (NC) 004 216 $35,235 $46,342

97 74610 Building Maint Apprentice (NC) 005 210 $31,283 $36,421

98 74760 Facilities Management Supt 001 039 $65,853 $98,197

99 74780 Energy Management Supt 001 038 $62,691 $93,392

These recommendations do not affect the classification or assignment of any incumbent or position. Therefore, no cost or savings will result from these actions.

Each department that has used one or more of these classifications and/or assignments in the past or could use them in the future concurred with the recommendation(s) to abolish the classification(s) and/or assignment(s) applicable to it. CONCLUSION The classifications and assignments included in this report are not being used and no longer needed. As a matter of housekeeping, it is recommended these classifications and assignments be abolished. HUMAN RESOURCES COMMITTEE DISCUSSION AND RECOMMENDATIONS Luis Schmidt, AFSCME 2384, spoke on behalf of Unit 2. He stated that he had received information regarding the unit changes, however had concerns with abolishing these assignments on the basis that it would be hard to get these positions back and that we are eliminating a higher pay grade. He expressed that since there was no cost, we should leave them alone. Staff clarified that positions are not being eliminated; only unutilized unit designations. The Human Resources Committee accepted the staff recommendations. FINANCIAL IMPACT Total General Fund and Non-General Fund full-year savings are estimated at approximately $216,000. These savings are a result of reallocations and reclassifications stemming from the 2011 organizational review. Reclassification recommendations have been reviewed by Human Resources Committee. HUMAN RESOURCES COMMITTEE RECOMMENDATION Staff recommends the City Council approve the recommendations of Human Resources Committee 592, to take effect on February 6, 2012.

CITY COUNCIL REPORT

GENERAL INFORMATION

TO: Lisa Takata

Executive Assistant to the City Manager

PACKET DATE: January 26, 2012

FROM: Cris Meyer

City Clerk

SUBJECT: LIQUOR LICENSE APPLICATIONS RECEIVED FOR THE PERIOD OF JANUARY 18, 2012 THROUGH JANUARY 24, 2012

This report provides advance notice of liquor license applications that were received by the City Clerk during the period of Wednesday, January 18, 2012 through Tuesday, January 24, 2012.

INFORMATION The liquor license application process includes the posting of a public notice of the application at the proposed location for twenty days and the distribution of an application copy or a copy of this report to the following departments for their review: Finance, Planning and Development, Police, Fire, and Street Transportation. Additionally, License Services mails a notice to all registered neighborhood organizations within a one-mile radius of each proposed business location (excluding Special Events).

Additional information on the items listed below is generally not available until the twenty-day posting/review period has expired.

LIQUOR LICENSE APPLICATIONS

Application Type Legend O-

Ownership L-

Location N-

New OL-

Ownership & Location

AOC- Acquisition of Control

SE- Special Event

Liquor License Series Definitions 1 In State Producer * 7 On sale-beer & wine 11 Hotel/Motel-all liquor

on premises 3 Microbrewery 4 Wholesaler

8 Conveyance license-sale of all liquor on board planes & trains

12 Restaurant-all liquor on premises

5 Government 9 Off sale-all liquor 9S Sampling Privileges

14 Clubs-all liquor on premises

*6 On sale-all liquor 10 Off sale-beer & wine 10S Sampling Privileges

15 Special Event

*On-sale retailer means any person operating an establishment where spirituous liquors are sold in the original container for consumption on or off the premises and in individual portions for consumption on the premises.

Dist App. Type

Agent/Owner Name Business Name/Address

Phone Lic.

Type

Approx. Protest

End Date

Within 2,000 Feet

of Light Rail

ProposedAgenda

Date

2 N

Jiten Sibal, Agent Filiberto’s Mexican Food 3202 East Greenway Road, #1801 602-275-3443

12 2/10/12 No

2/29/12

2 N

Eliot Fuller Wagon Yard Steak House 2625 East Bell Road 602-481-9532

12 2/17/12 No

3/14/12

3 N

Jiten Sibal, Agent Filiberto’s Mexican Food 2010 East Thunderbird Road 602-275-3443

12 2/10/12 No

2/29/12

3 O

James Desmond, Agent Rum Runner’s Bar 8355 North 7th Street 602-614-3360

6 2/10/12 No

2/29/12

4 N

H.J. Lewkowitz, Agent 27 Shell 4102 North 27th Avenue 602-200-7222

10 2/14/12 No

3/14/12

4 SE

Steven Rust Young Nonprofit Professionals Network Phoenix (2/2/12) 300 East Indian School Road 231-288-5887

15 N/A N/A

*2/2/12

6 AOC

Craig DeMarco, Agent La Grande Orange Grocery 4410 North 40th Street 602-881-2256

10 2/17/12 No

3/14/12

7 SE

Gary Egan Phoenix Art Museum (3/6/12) 1625 North Central Avenue 602-257-2111

15 N/A N/A

2/29/12

Dist App. Type

Agent/Owner Name Business Name/Address

Phone Lic.

Type

Approx. Protest

End Date

Within 2,000 Feet

of Light Rail

ProposedAgenda

Date

7 SE

Gary Egan Phoenix Art Museum (3/10-3/11/12) 1625 North Central Avenue 602-257-2111

15 N/A N/A

2/29/12

7 N

Humberto Contreras, Agent Gorda’s Baja Taco 3424 West Southern Avenue, Suite 180 602-579-0681

12 2/10/12 No

2/29/12

8 N

Erik Campbell, Agent Crudo 3603 East Indian School Road, Suite 1 480-343-8404

12 2/10/12 No

2/29/12

8 SE

Dragomir Mikalacki Saint Sava Serbian Orthodox Church (2/23-2/25/12) 4436 East McKinley Street 480-343-7431

15 N/A N/A

*2/23/12

8 N

Vanessa Cruz Mission Market 1042 North 26th Street 602-481-2744

10 2/17/12 No

3/14/12

*Event Date – Application not received in time for Council review. For further information regarding any of the above applications, please contact the City Clerk Department, License Services Section, at 602-262-6018. RECOMMENDATION This report is provided for information only. No Council action is required.

CITY COUNCIL REPORT

GENERAL INFORMATION

TO: Mayor and Council


FROM: David Cavazos

City Manager

SUBJECT: FOLLOW-UP: JANUARY 24, 2012 WORK STUDY SESSION

Attached are the January 24, 2012 Work Study Session Minutes and Council Information and Follow-Up Requests.

City Council Requests for Information and Announcements

City Council Work Study Session January 24, 2012

Councilman Valenzuela Councilman Valenzuela announced his first Cookies and Chat event on January 24, 2012 at the Maryvale Community Center 4420 North 51st Avenue. He noted several Department Heads would be present to answer questions. Councilman Valenzuela announced the Helen Drake Community Center opening on January 25, 2012 at 10:00 a.m., 7600 North 27th Avenue. Councilman Valenzuela encouraged low income residents to attend the kickoff event of the City’s Earned Income Tax Credit campaign for free tax filing services and possible tax credit on Saturday February 22, 2012 at 10:30 a.m. at Orangewood Church of the Nazarene located at 7510 North 27th Avenue. Councilman Nowakowski Councilman Nowakowski announced his District’s chat on January 25, 2012 at Cesar Chavez Library at 6:00 p.m. Councilman Nowakowski encouraged residents to attend the upcoming redistricting hearings beginning Tuesday, January 31, 2012. He encouraged residents to also attend the Laveen parade on Saturday, February 4, 2012 at 10:00 a.m. Councilman Nowakowski announced his district’s Annual Crime Summit on February 25, from 8 a.m. to noon at Burton Barr Library. He concluded with announcing the Laveen Community Council’s need for golfers at their Sunday, February 5, 2012 fundraiser for scholarships for Laveen students. Councilman Simplot Councilman Simplot announced his westside District Community meeting at Bill Johnson’s Big Apple on Indian School near Grand Avenue, on Thursday, January, 25 2012 at 7:30 a.m. He added after the meeting there would be a ground blessing at 9:30 a.m. at the Encanto Point Housing First Apartment Community, the first of its kind in the City of Phoenix. He concluded later in the afternoon there would be a grand opening of the Phoenix College, Hannely Center. Councilwoman Williams Councilwoman Williams announced her district’s breakfast on Friday, January 26, 2012 at 7:30 a.m. at the Deer Valley Airport. She added Mayor Stanton would be the guest speaker at the event. Councilwoman Williams encouraged residents to attend upcoming Luke Air Force Base hearings and provide public input in support of the F-35 program coming to the Base. She indicated the list of the hearings would be posted on the City’s website soon.

Mayor Stanton Mayor Stanton reiterated Councilman Valenzeula’s announcement about the City’s Earned Income Tax Credit campaign. He added if residents could not attend the kick-off event but think they could qualify for the tax credit, to contact the City of Phoenix Human Services Department. Vice Mayor Johnson Vice Mayor Johnson announced the start of the Chinese Week Celebration on Friday January 27, 2012 at the Chinese Cultural Center, 400 N. 48th Street. He added it was the 25th anniversary of the celebration with Phoenix’s Sister City, Chengdu.

CITY OF PHOENIX CITY COUNCIL WORK STUDY SESSION

TUESDAY, JANUARY 24, 2012 - 2:30 P.M. CITY COUNCIL CHAMBERS

200 WEST JEFFERSON

Pursuant to A.R.S. § 38.431.02, notice is hereby given to the members of the City Council and to the general public that the City Council will hold a meeting open to the public on Tuesday, January 24, 2012, at 2:30 P.M. located in the City Council Chambers, 200 West Jefferson, Phoenix, Arizona.

1:00 P.M. - AN EXECUTIVE SESSION WAS CALLED FOR THIS TIME AT THE POLICY MEETING OF JANUARY 10, 2012.

THE TIMES LISTED FOR AGENDA ITEMS ARE ESTIMATED. ITEMS MAY BE

DISCUSSED EARLIER OR IN A DIFFERENT SEQUENCE. Mayor Stanton called the meeting to order at 2:40 p.m. with Council members DiCiccio, Nowakowski, Simplot, Waring, Williams, Valenzuela, and Vice Mayor Johnson present. Councilman Gates was absent. ESTIMATED 1. 2:30 P.M.-

COUNCIL INFORMATION AND FOLLOW-UP REQUESTS.

This item is scheduled to give City Council members an opportunity to publicly request information or follow-up on issues of interest to the community. If the information is available, staff will immediately provide it to the City Council member. No decisions will be made or action taken. Action Taken: Council members made general announcements; commended staff for work completed and submitted questions for staff follow-up. CONSENT AGENDA. This item is scheduled to allow the City Council to act on the Mayor’s recommendations on the Consent Agenda. The Consent Agenda has been publicly posted.

Action Taken: Vice Mayor Johnson motioned to approve the consent agenda. Councilwoman Williams seconded the motion which passed 8:0. CALL FOR AN EXECUTIVE SESSION. A vote to call an Executive Session may be held. Action Taken: There was no action taken. REPORTS AND BUDGET UPDATES BY THE CITY MANAGER. This item is scheduled to allow the City Manager to report on changes in the City Council Agenda and provide brief informational reports on urgent issues. The City Council may discuss these reports but no action will be taken. Action Taken: City Manager David Cavazos provided highlights of the five-year forecast and public safety dedicated funds balancing plan that would be discussed in greater detail later in the meeting ESTIMATED 2. 3:00 P.M.- UPDATE ON CITY OF PHOENIX

EFFORTS TO CELEBRATE ARIZONA CENTENNIAL 2012

Staff: Morris, Hamilton (Presentation 10 min.)

This report provides information on the City’s efforts to celebrate Arizona’s Centennial Anniversary. This item is for information only. No Council action is required. Backup included in Council packet/City Clerk's Office. Action Taken: Acting Executive Assistant to the City Manager Jane Morris introduced the item and fellow presenters Mandi Wimmer, Deputy Director, Arizona Centennial Commission and Linda Holman Bentley, Acting Manager, Adult Services, Phoenix Public Library.

Ms. Wimmer provided an overview of the signature centennial events and festivities beginning Saturday, February 11, 2012 with the opening of Centennial Way and running through the end of the year 2012. She added the Commission had sanctioned 204 events so far across the State that will be occurring throughout 2012.

Ms. Morris described the City of Phoenix’s efforts to assist in the Centennial festivities Ms. Morris described some of the festivities including the “100 Years 100 Ranchers” exhibit at Terminal 4 of Sky Harbor Airport and the transformation of a conference room on the first floor of Phoenix City Hall to exhibit public art pieces capturing Arizona’s landscape. She added that Centennial transit passes as well as original street car tokens are available for purchase.

Ms. Homan Bentley described the commemorative activities and festivities occurring at the Phoenix Public Library through 2012.

Ms. Morris discussed the Centennial web page on the City of Phoenix website as well as facebook page that were interactive resources to see the festivities occurring with each of the City’s Departments.

Councilman Nowakowski recommended residents visit the Arizona Latino Arts and Culture Center on 2nd Street and Adams to see a great exhibit on Latinos and Hispanics in Arizona.

ESTIMATED 3. 3:10 P.M.- 2012-2013 PRELIMINARY

GENERAL BUDGET ESTIMATE AND FIVE-YEAR FORECAST

Staff: Zuercher, Paniagua (Presentation 10 min.)

This report presents a preliminary estimate for the 2012-13 General Fund budget and overall five-year outlook through 2016-17 of General Fund resources and expenditures. This item is for information, discussion and possible action. Backup included in Council packet/City Clerk's Office. Action Taken: Ed Zuercher, Assistant City Manager introduced the five-year financial forecast, stating it was a best practice which in part keeps the City’s AAA bond rating. He noted the forecast was a planning tool to be used throughout the budget process, not a policy document. He added staff would be recommending a budget calendar for Council’s approval as well. He introduced Mario Paniagua, Budget and Research Director. Mr. Paniagua introduced Tracy Reber, Deputy Budget and Research Director; Amber Williamson, Budget Analyst; and Jeff DeWitt, Finance Director. Mr. Paniagua stated the preliminary FY2012-13 budget estimate indicated resources and expenditures were structurally balanced with a zero deficit and potential $10 - $15 million surplus compared to the $277 million shortfall in FY2009-10 and $59 million shortfall in FY2010-11. He added the potential surplus was due to the carrying forward of a large fund balance from one time cost savings. Mr. Paniagua noted the ongoing efforts with innovation, efficiency, organizational restructuring, and responsible budgetary management led to the structural balance of expenditures and revenues by the end of FY2012-13.

Councilman Waring asked if the City would have a deficit if it were not for the one-time cost savings. Mr. Paniagua clarified without the one-time savings, the City’s budget would be structurally balanced. He added the one time savings would generate a potential surplus. Councilman Waring expressed concern with the $5 million range of the potential surplus. He asked if the range was due to possible fluctuations with the amount of one-time savings. Mr. Paniagua clarified the range was due to the use of a range of forecasted revenue information used to estimate the FY2012-13 end fund balance. Councilman Waring asked for clarification on how the estimated carry forward fund balance from FY2012-13 was generated. Mr. Paniagua responded it was determined from several factors including a combination of one-time cost savings, debt restructuring and contributions to the contingency fund. Councilman DiCiccio asked if the FY2015-2016 surplus included estimated revenue from the food tax. Mr. Paniagua clarified that the forecast assumed the food tax would expire near the end of FY2014-15; therefore, it would not be included in the estimated resources for FY2015-2016. Councilman DiCiccio left 3:16 p.m. Mr. Paniagua described the resource, expenditure, and economic assumptions utilized to develop the forecast which included no future fee increases, an annual $3 million increase to the contingency fund until the 5% goal is achieved, and an expected slow economic recovery extending until approximately 2015. Mr. Paniagua described the future expenditure considerations that were not included in the assumptions for the forecast because they require further discussion and direction from the City Council. Councilman DiCiccio returned 3:21 p.m. Mr. Paniagua concluded with the request for City Council to approve the budget calendar noting specific dates for the Budget Hearings in April would be finalized at a later date. Councilman Waring asked how the estimated surplus increased in FY2015-16 compared to FY2014-15 given the end of the sales tax on food. Mr. Paniagua stated an economic assumption was made that the economy would pick up by the middle of the decade providing enough revenues to overcome the revenue provided by the food tax. Councilman DiCiccio requested more information and review of the special revenue funds beyond the general fund. Mr. DiCiccio requested to see the expenditures and resources for the next five years by just assuming an inflationary trend. Councilman DiCiccio asked if longevity and merit pay would be incorporated in the trial budget. Mr. Paniagua responded longevity and merit pay would be included in special highlighted items discussed as part of the inventory of programs and services.

Councilman Nowakowski asked what the impact would be to the expenditure and resource numbers in the forecast for restoring 2007 level hours and services. Councilman Valenzuela thanked the City Council and staff for managing down the deficit through collaboration. Councilman Simplot requested to review the forecast information again when it could be tied with the results of the Pension Reform Task Force. Mayor Stanton noted the forecast was a living and breathing document to help guide decision making. Vice Mayor Johnson motioned to approve the FY2012-13 budget calendar. Councilwoman Williams seconded the motion which passed 8:0. Walt Gray, a Phoenix resident, encouraged the City to host two bilingual budget hearings. He requested the discussion at the budget hearings focus on a menu of options rather than a single conclusion. Mr. Gray concluded with a request to use understandable language when discussing step increases and pay raises so their differences are more easily understood. Councilman DiCiccio stated his agreement with the resident’s recommendations about seeing a menu of options with the budget and using common language when describing employee merit increases. ESTIMATED 4. 3:20 P.M.- UPDATED THE PUBLIC

SAFETY DEDICATED FUNDS BALANCING PLAN

Staff: Zuercher, Paniagua (Presentation 10 min.)

This report updates the Mayor and City Council on the October 2010 presentation status of the Public Safety Dedicated Funds Balancing Plan. This item is for information only. No City Council action is required. Backup included in Council packet/City Clerk's Office. Action Taken: Assistant City Manager Ed Zuercher introduced the item and Budget and Research Director, Mario Paniagua and Deputy Budget Research Director, Jeff Barton. Councilman Simplot left at 3:50 p.m.

Mr. Paniagua described the voter-approved sales tax on public safety which experienced a structural deficit caused by a severe drop in sales tax revenue. He added the City Council took a strong policy action in October 2010 to approve a five-year balancing program. He added the program has been successful at avoiding layoffs of sworn police and fire personnel, reducing the structural deficit by approximately $26 million after the first year. Mr. Paniagua described the three Public Safety Dedicated Sales Tax Funds including neighborhood protection, public safety enhancement, and public safety expansion. He added without Council’s action, the structural deficit would have grown by approximately $28 million per year. Mr. Barton noted Council’s action prevented sworn layoffs and reduced the deficit in the specialty funds which are on track to balance in FY2014-15. Mr. Barton described the specific goals of the balancing program approved by Council which included avoiding public safety layoffs, achieving savings through attrition, maximizing savings through efficiencies, maximizing first-responder strength, and preserving service levels. Mr. Barton described the assumptions utilized to make the estimates throughout the plan. Councilman DiCiccio requested to review the actual attrition rate for both civilian and sworn personnel. Mr. Barton described the specific five-year balancing program for Police that included a slower than anticipated attrition due to the economy. He added this would lead to a year delay in balancing the fund balance on the police portion of the specialty funds that could enable them to resume hiring in FY2015-16 to a level of 3,065 total sworn officers which would almost equal today’s count. Mr. Barton described the specific balancing program for the Fire portion which included a slightly better than expected attrition which could enable them to resume hiring as soon as FY2013-14 to a level of 1,590 total fire fighters which would be slightly higher than today’s level. City Manager, David Cavazos emphasized the team work that occurred over the past two years and recognized Chief Khan, Chief Yahner, and every officer and firefighter for maintaining outstanding service despite the challenges. Councilman DiCiccio requested a break down of how many of the total police officer FTEs were funded through the General Fund and Specialty Funds since 2001. Will Buividas, with Phoenix Law Enforcement Association, expressed concern with staffing levels when the plan calls for not hiring police officers for 6. 5 years. He requested that the City look at plans to hire Police officers sooner. Councilman Waring asked for clarification on public safety staffing levels now compared to previous years. Mr. Paniagua stated in FY2011-12, there were 3,048 filled sworn positions compared to 3,005 in FY2005-06 and 3,339 in FY2007-08. Councilman Nowakowski and Councilman Waring requested statistics indicating the number of officers per number of residents compared to neighboring cities to understand if the City is keeping up with the growth.

Councilwoman Williams requested data on the number of the City’s public safety dispatch calls received. Councilman DiCiccio asked about the progress of the Police Department’s Efficiency Study. Mr. Zuercher responded staff has implemented some of the Efficiency Study recommendations focusing primarily on command staff. He added the report recommended changes to police officer schedules to generate cost savings. He stated the City was in the process of conducting pilot studies to obtain data on different police officer schedules to assist the City Council in making a decision at a later date. Councilwoman Williams requested a report to the Public Safety, Veterans, Ethics, and Transparency Subcommittee on the implementation of the Police Department Efficiency Study. Mr. Zuercher responded staff would present to the Subcommittee at their next meeting. Councilman Valenzuela expressed concern about the delay in hiring public safety personnel. He requested a study of the effects over the next 6.5 years to service levels given the number of estimated retirements and how many personnel the City could expect to hire. Councilman DiCiccio added a request to include public safety personnel staffing levels with the budget menu of options. Mayor Stanton complimented the City Council for protecting public safety during challenging economic times. He stated the importance of maintaining public safety service levels. He requested the service level implications be discussed along side the public safety budget considerations. ESTIMATED 5. 3:30 P.M.- PAY & BENEFITS STUDY –

THE SEGAL COMAPNY Staff: Cavazos, Smith (Presentation 10 min.)

This report provides information to the City Council on the results from the recent City-wide pay and benefits study and seeks City Council input regarding next steps. This item is for information, discussion and possible action. Backup included in Council packet/City Clerk's Office. Action Taken: Human Resources Director, Janet Smith introduced the item and fellow presenters Elliot Susseles, Senior Vice President, Segal Company; Carol Mercer, Vice President, Segal Company and Roger Peck, Innovation and Efficiency Task Force Member Councilman Johnson left 4:23 p.m.

Mr. Susseles stated the Compensation Study conducted by the Segal Company was the most extensive compared to federal, state, county, and large city clients with the number of positions requested to benchmark. He stated the focus was to compare the City’s competitiveness regarding pay and benefits and how the City could use the data to develop compensation policies to recruit and retain a qualified workforce that is mindful of limited resources. Councilman Johnson returned 4:25 p.m. Mr. Susseles described the consideration of a public and private marketplace throughout the study. He added the data for the study was retrieved from a custom survey distributed to both public and private sector entities in addition to published data from the private sector labor market. Mr. Susseles stated 601 benchmark job titles were selected but only 250 benchmarks would be utilized in the custom surveys in order to improve response rates. He added only 145 of the 250 selected benchmarks were relevant to the private sector. Mr. Susseles stated these benchmarks were widely representative of the City’s workforce. Councilman Simplot returned 4:30 p.m. Mr. Susseles described the information gathered for the study to understand the competitiveness of both base salaries and total compensation. He stated looking at an aggregate view of base salaries across all of the benchmarks, the City was found to be at market. Mr. Susseles described the total compensation component of the study which consisted of base salaries plus health benefits and retirement. He added a subset of the 250 benchmarks was utilized given the availability of the data. Councilman DiCiccio expressed concern that the private sector was not adequately represented in the total compensation subset with the inclusion of only 42 private sector respondents. Mr. Susseles responded the subset was utilized in response to the availability of the data pertaining to total compensation given the number of respondents and limited number of comparable positions between the public and private sectors. Councilman DiCiccio asked for clarification if the study was complete. Ms. Smith noted at the time the City Council Report was generated, the City was awaiting data from the private sector that has since been received. She clarified the study presented to the City Council was complete. Mayor Stanton stated City Council may need to vote to accept the underlying information in the report to give staff direction. Councilman Nowakowski noted the challenges in the study with comparing public safety personnel with the private sector.

Councilman Simplot expressed concern with discussing employee compensation and benefits at a different time than the Pension Reform Task Force recommendations. Mayor Stanton clarified the compensation and benefit study being discussed represented a fact document whereas the Pension Reform Task Force recommendations would be a policy-based document. Councilman DiCiccio indicated there was confusion generated from the use of the term market throughout the Compensation and Benefit Study. He asked for clarification if the term referred to the comparison with just the private sector or a blend with public sector entities. Mr. Susseles responded the term market was used as a modifier to the word average and was mutually exclusive for the public and private sector, depending on the context of each individual chart. Councilwoman Williams expressed concern with the possible use of the study in labor negotiations when the topic of labor negotiations was not included in the previous budget presentations or compensation and benefit presentation. Ms. Smith clarified some of the outliers on the benefits contained in the report may be negotiated but not the pay part. She added if there was a dispute over pay, it would not impact the City’s ability to negotiate. Vice Mayor Johnson expressed concern with criticizing the study instead of reacting to the information received from it. He noted the purpose of the study was to know if City employees’ salaries were comparable to the public and private sectors locally and nationally. Councilman DiCiccio reiterated his concerns with the study’s comparison of the City with the private sector. Mr. Peck stated his support for representing the private sector but stated the challenges in comparing the size and scope of the City of Phoenix with private sector entities. He added there were challenges obtaining responses from the private sector given the secrecy surrounding their pay and benefits. He recommended the City Council not dissolve the study, but instead continue to ask questions and seek clarity. Mayor Stanton stated the study represented a factual document that could be used as a guide to make policy. He added he would support continuing the item to the next Policy Session if his fellow Council members decided they needed more time to digest the information contained in the study. Councilman Waring asked in order to ask further questions about the study would the City need to pay more to the Segal Company. Councilman Waring expressed concern with the study being out and available for reference if the City Council delayed their vote until February 14, 2012. Councilman Nowakowski asked for input from the Unions if a delay in a decision on the study would generate any issues with labor negotiations.

Steve Beuerlein, Executive Member of the Local 493 United Fire Fighters Association, stated he did not see any problem with delaying a decision on the compensation and benefit study. Vice Mayor Johnson motioned to continue the Compensation and Benefit Study item to the next Policy Session for discussion and possible action. Councilman Simplot seconded the motion. Greta Rogers stated her preference to comment at the next policy session. Paul Barnes noted the council debate did not offer a warm feeling to residents in attendance. James Tierney stated his preference to comment at the next policy session. Travis Pullen expressed his interest to defer his comments until the next policy session. Joe Clure, President of the Phoenix Law Enforcement Association, expressed concern with the short window in which to negotiate labor contracts with the City and a possible disadvantage to the bargaining units. Mayor Stanton responded the delay in deciding on the study would not delay labor negotiations. Councilman Nowakowski recommended a friendly amendment to the motion to hold a special Work Study prior to next Policy Session on February 14, 2012. Councilman Simplot stated as the person who seconded the motion, he would not support the friendly amendment. Councilman DiCiccio indicated he still had questions to ask about the study. Councilwoman Williams requested an itemized list of the policy questions for possible Council action, including whether the City wants to consider lowering fees and paying executives more to reduce turnover. The motion passed 8:0 Councilman Waring expressed an interest in changing meeting frequency and times given the length of the meeting. Mayor Stanton responded the new meeting structure would begin February 1 with new City Council meeting times. ESTIMATED 6. 3:40 P.M.- UPDATE ON CITY

REDISTRICTING PROCESS Staff: Takata, Meyer (Presentation 10 min.)

This report will update the Mayor and City Council on the City’s redistricting process. This item is for information only. No City Council action is required. Backup included in Council packet/City Clerk's Office.

Action Taken: Item was not heard ESTIMATED 7. 3:50 P.M.- STATE LEGISLATIVE UPDATE Staff: Peters

(Presentation 10 min.) This report seeks approval, guidance, and direction from the Mayor and Council on state legislation of interest to the City. This item is for information, discussion and possible action. Backup included in Council packet/City Clerk's Office. Action Taken: No presentation was given. Councilman Waring asked for clarification whether the City’s lobbyist would be lobbying on behalf of the City until given direction from the City Council. Mayor Stanton responded the City Council approved the guiding principles at the last policy session and the City should not be silent at the legislature. Councilman Waring expressed concern with the lobbyist speaking at the legislature before the City Council discusses each bill separately at the next Policy Session. Mayor Stanton suggested he share specific bills he was interested in with the Government Relations staff so they are addressed. Councilman Nowakowski requested additional information on SB1218 and the effect that SB1070 would have on the City’s convention business, airport and tax revenues. ESTIMATED 4:30 P.M. – ADJOURNMENT Action Taken: Mayor Stanton adjourned the meeting at 5:50 p.m. For further information, please call the Management Intern, City Manager's Office, at 602-262-4449. For reasonable accommodations, call the Management Intern at Voice/602-262-4449 or TTY/602-534-5500 as early as possible to coordinate needed arrangements. Si necesita traducción en español, por favor llame a la oficina del gerente de la Ciudad de Phoenix, 602-262-4449 tres días antes de la fecha de la junta.

PHOENIX CITY COUNCIL MEMBERS

Councilman DiCiccio Councilman Gates

Councilman Nowakowski Councilman Simplot

Councilman Valenzuela Councilman Waring

Councilwoman Williams Vice Mayor Johnson

Mayor Stanton

CITY COUNCIL REPORT

CITIZEN REQUEST

TO: David Cavazos City Manager


FROM: Janet Smith Human Resources Director

SUBJECT: RESPONSE TO CITIZEN REQUEST REGARDING VISIONS & VALUES

This report provides information in response to a concern expressed by Mr. Pat Vint at the January 18 City Council Formal meeting about employees not being required to review and agree to the City’s vision and values in order to remain employees. RESPONSE The City’s Visions and Values are incorporated into employment-related documents and human resources programs and training. First and foremost, employees are evaluated annually on the following Core City Values:

Serves internal and external customer needs Contributes to team spirit Learns, changes and improves Devotes effort towards achieving quality results Values and respects diversity

This evaluation occurs during the employee’s annual performance review, at which time employees are assigned either a “Met” or an “Unmet” on each value, all of which are clearly stated at the top of their performance review document. An “Unmet” on any Core Value could contribute to an overall “Unmet” on the employee’s review, which, in turn, could lead to other personnel-related actions. The City’s Vision and Values are also prominently displayed in the Employee Manual, which all new employees receive. Additionally, Human Resources incorporates the City's Vision and Values into its programs in a number of ways, including individual courses as well as general curriculum areas, with notable examples provided below:

New Employee Orientation Customer Service Curriculum, including core classes, e.g. Seamless Service

Philosophy, Customer Service All-Star Certification Program, etc. LEADS (Language Education and Diversity Sensitivity) Program, including job-

specific language courses and cultural awareness development opportunities Ethics Training Diversity Training Modules Civil Treatment curriculum for employees and managers Office Professional curriculum, including the Academy for Office Professionals,

Building Successful Work Relationships, and office professional certificate programs

Supervisory Development programs, including pre-supervisory programs, SPP (Supervisory Personnel Practices), and Supervisory Academy.

Over the next year, Human Resources will lead proposed efforts to engage the City organization in City-wide focus groups and discussion on defining and re-defining the Vision and Values for 2012 and beyond. This report is for information only. No Council action is requested.

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