thursday, may 16, 2019 regular meeting at 5:30 p.m. -...

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AGENDA FOR A MEETING OF THE SCSD BOARD OF DIRECTORS May 16, 2019 POSTED at 5:00 PM May 9, 2019 Notice is hereby given that a REGULAR MEETING Of the Board of Directors will be held at: 400 Church Street, Scotia, CA 95565 Thursday, May 16, 2019 Regular Meeting at 5:30 P.M. AGENDA A. CALL TO ORDER/ ROLL CALL The Presiding officer will call the meeting to order and call the roll of members to determine the presence of a quorum. PLEDGE OF ALLEGIANCE B. SETTING OF AGENDA The Board may adopt/revise the order of the agenda as presented. C. CONSENT CALENDAR 1. Approval of Previous Meeting Minutes April 18, 2019 2. Approval of April 1, 2019 – April 30, 2019 Check Registers 3. Approval of Planwest Partners Invoices (2) March and April 2019 D. PUBLIC COMMENT & WRITTEN COMMUNICATION Regularly scheduled meetings provide an opportunity for members of the public to directly address the SCSD Board Members on any action item that has been described in the agenda for the meeting, before or during consideration of that item, or on matters not identified on the agenda within the Board jurisdiction. Comments are not generally taken on non-action items such as reports or information. Comments should be limited to three minutes. E. BUSINESS 1. New Business – a. Receive a Presentation from Mike Borger of REC Solar. b. Review and consider approving Humboldt Redwood Company’s gravel extraction proposal for the Scotia CSD Eel River gravel bar. c. Review and discuss Humboldt Wind Energy DEIR, to be led by legal counsel. d. Discuss lead abatement on the museum plaza. e. Consider approving a 5-foot water line easement on vacant lot 33, adjacent to the Town of Scotia offices. 2. Old Business – a. Second Reading and Adoption of Ordinance No. 2019-1, Amending Ordinance 2016-2 Parks & Recreation. b. FY 2019-20 Draft Budget Review #2 Packet Page 1 pg. 3 pg. 7 pg. 12 pg. 18 pg. 24 pg. 28 pg. 29 pg. 53 pg. 55 pg. 69

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  • AGENDA FOR A MEETING OF THE SCSD BOARD OF DIRECTORS May 16, 2019

    POSTED at 5:00 PM May 9, 2019

    Notice is hereby given that a REGULAR MEETING

    Of the Board of Directors will be held at: 400 Church Street, Scotia, CA 95565

    Thursday, May 16, 2019 Regular Meeting at 5:30 P.M.

    AGENDA A. CALL TO ORDER/ ROLL CALL The Presiding officer will call the meeting to order and call the roll of members to

    determine the presence of a quorum.

    PLEDGE OF ALLEGIANCEB. SETTING OF AGENDA

    The Board may adopt/revise the order of the agenda as presented.

    C. CONSENT CALENDAR1. Approval of Previous Meeting Minutes

    April 18, 2019

    2. Approval of April 1, 2019 – April 30, 2019 Check Registers

    3. Approval of Planwest Partners Invoices (2) March and April 2019

    D. PUBLIC COMMENT & WRITTEN COMMUNICATIONRegularly scheduled meetings provide an opportunity for members of the public to directly address the SCSD Board Members on anyaction item that has been described in the agenda for the meeting, before or during consideration of that item, or on matters not identifiedon the agenda within the Board jurisdiction. Comments are not generally taken on non-action items such as reports or information.Comments should be limited to three minutes.

    E. BUSINESS1. New Business –

    a. Receive a Presentation from Mike Borger of REC Solar.b. Review and consider approving Humboldt Redwood Company’s gravel extraction

    proposal for the Scotia CSD Eel River gravel bar.c. Review and discuss Humboldt Wind Energy DEIR, to be led by legal counsel.d. Discuss lead abatement on the museum plaza.e. Consider approving a 5-foot water line easement on vacant lot 33, adjacent to the Town of

    Scotia offices.2. Old Business –

    a. Second Reading and Adoption of Ordinance No. 2019-1, Amending Ordinance 2016-2 Parks& Recreation.

    b. FY 2019-20 Draft Budget Review #2

    Packet Page 1

    pg. 3

    pg. 7

    pg. 12

    pg. 18

    pg. 24

    pg. 28pg. 29

    pg. 53

    pg. 55pg. 69

  • AGENDA FOR A MEETING OF THE SCSD BOARD OF DIRECTORS May 16, 2019

    POSTED at 5:00 PM May 9, 2019

    F. REPORTSThe Board may briefly discuss any particular item raised, no action will be taken on these items.

    1. President’s Report:2. Board Director Reports:3. General Manager’s Report:4. Special Counsel’s Report:5. Engineer’s Report:6. Fire Chief’s Status Report:7. Board Clerk Report:

    Board Training: TBD G. ADJOURNMENT

    Next Regular Meeting of the SCSD will be June 20, 2019 at 5:30 PM.

    A Special meeting may be held prior to that. Notice regarding the Americans with Disabilities Act: The District adheres to the Americans with Disabilities Act. Persons requiring special accommodations or more information about accessibility should contact the District Office. Notice regarding Rights of Appeal: Persons who are dissatisfied with the decisions of the SCSD Board of Directors have the right to have the decision reviewed by a State Court. The District has adopted Section 1094.6 of the Code of Civil Procedure which generally limits the time within which the decision may be judicially challenged to 90 days.

    Packet Page 2

    http://www.usdoj.gov/crt/ada/index.htmlhttp://www.leginfo.ca.gov/cgi-bin/displaycode?section=ccp&group=01001-02000&file=1084-1097http://www.leginfo.ca.gov/cgi-bin/calawquery?codesection=ccp&codebody&hits=20

  • Minutes of the REGULAR Board Meeting for the Scotia Community Services District

    Thursday, April 18, 2019 at 5:30 P.M.

    A. CALL TO ORDER/ ROLL CALL/PLEDGE OF ALLEGIANCE The regular meeting of the Board ofDirectors of the Scotia Community Services District convened at 5:33 pm with the following Directors inattendance.Diane Bristol, Director – P (Chairperson)

    Scott Pitcairn, Director – P

    Susan Pryor, Director – A

    Nina Sellen, Director - P

    Newmaker, President – A

    Staff Present: Leslie Marshall, GM; Steve Davidson, DE; Jennifer McDonald, BC

    B. SETTING OF AGENDAThe Board may adopt/revise the order of the agenda as presented.

    -NO CHANGES- C. CONSENT CALENDAR1. Approval of Previous Meeting Minutes

    March 21, 2019

    March 28, 2019

    2. Approval of March 1- March 31, 2019 Check Registers

    3. Approval of Planwest Partners Invoice

    -NO PUBLIC COMMENT- Motion: To Approve the Consent CalendarMotion: Pitcairn Second: SellenMotion Vote:Ayes: Bristol, Pitcairn, Sellen Opposed: 0 Absent: Pryor, Newmaker Abstain: 0Motion Carried? YESD. PUBLIC COMMENT & WRITTEN COMMUNICATIONJeff McGaa commented;

    • our ISO rating has dropped by a ½ point and this could lead to lower insurance rates

    • Desire to see a bocce ball court in town (GM remarked we have considered a location near baseballfield and will pursue at the board’s instruction)

    Frank Basik commented;

    • Discussed ISO & risk rating for insurance

    • Noted the Scotia Inn has fallen out of escrow

    • Escrow has closed on the sale of the old hardware store to the Southern Trinity Health Services

    Packet Page 3

  • • Brisk home sales with Phase II underway. 15 sold and another 10 in escrow.

    • DEIR for Humboldt Wind Farm suggested interested parties read the Executive Summary andAlternatives sections for clarity

    Written Communication;

    • From Humboldt Redwoods Company (HRC) for a proposed gravel extraction agreement.

    • To agendize and discuss at the May 16, 2019 board meeting.

    E. BUSINESS1. New Business –a. First Reading of Ordinance 2019-1 Amending the Parks and Recreation Ordinance

    • GM introduced & Board discussed• Diane Bristol remarked her desire to see open flames prohibited for the theater or perhaps in the

    decorations section of the ordinance.• GM discussed the use of motorized vehicles in the community forest to solicit board opinions on the

    matter.• 2nd reading and adoption of ordinance 2019-1 Amending the Parks and Recreation Ordinance will

    occur at the next regular meeting taking place May 16, 2019.

    b. FY 2019-20 Draft Budget Review # 1

    • GM introduced & discussed the staff report line by line.• Draft again in May ---comments can be made then.• June, staff will bring final budget and hold public hearing.

    c. Baseball Field Facility Rental Agreement

    • GM introduced & board discussed

    • Jason Sauers (community member and Eel River Kings advocate) discussed improvements to be madeand scheduled maintenance to occur. He discussed the potential to garner volunteer support for thosethings. He also stated that they would like to make use of the snack shack and hope to have it updatedfor long term use. Mowing is a priority maintenance issue with it needing to occur once a week.

    Motion: Authorize General Manager to enter into “Authorize General Manager to enter into an agreement for Baseball Field Facility Rental”. Motion: Bristol Second: Pitcairn Motion Vote: Ayes: Sellen, Bristol, Pitcairn Opposed: 0 Absent: Pryor, Newmaker Abstain: 0 Motion Carried? YES d. Soccer Field Facility Rental AgreementNO PUBLIC COMMENTMotion: Authorize GM to enter into “Authorize General Manager to enter into an agreement for Soccer Field Facility Rentals”. Motion: Pitcairn Second: Sellen

    Packet Page 4

  • Motion Vote: Ayes: Pitcairn, Bristol, Sellen Opposed: 0 Absent: Pryor, Newmaker Abstain: 0 Motion Carried? YES e. Carpenter Shop Bus Parking AgreementChange amount to $0.25Motion: Authorize General Manager to enter into an Agreement for School Bus Parking in the Carpenter Shop Motion: Sellen Second: Pitcairn Motion Vote: Ayes: Pitcairn, Bristol, Sellen Opposed: 0 Absent: Pryor, Newmaker Abstain: 0 Motion Carried? YES 2. Old Business – NoneB. REPORTS:President’s Report: NONE

    1. Board Director Reports:VP Bristol asked about the train situation. GM to discuss in her report2. General Manager’s Report:

    • Museum Plaza update; Lead abatement needed (very costly) and GM hopes to pave over to avoid thatcost.

    • Staff discussed finding locations for 22 Trees Project.• River pumps; new pump silted in.• TerrGen DEIR; GM recommends searching the document for “Scotia” to pertinent details.• Staff will be developing a letter to send during the public comment period.• CSD was unaware of their consideration of using the log pond water for use during the construction

    phase of the project. Jointly held NPDES permit between CSD and HRC for the log pond. Working onseparating that and staff is working on a pre-treatment program to be able to enforce violation ofdischarge into the log pond. Water use discussion is found in Appendix D. Staff understands that theyare still going underground which will take place (per the DEIR) upstream near Shively.

    • GM is considering holding a special meeting to consider and discuss the implications of the DEIR uponSCSD and the residents of Scotia.

    • Board wants to place it on the next meeting’s agenda and perhaps hold a special meeting after that ifnecessary.

    3. Assistant General Manager: NONE4. Special Counsel’s Report: NONE

    5. Engineer’s Report:

    Packet Page 5

  • River pump update; have access road now and will install a hydrant to spray down access road

    6. Fire Chief’s Status Report: NONE

    7. Board Clerk Report:Met with Par Infinity and received their legal counsel’s comments on the agreement.

    C. Board Training: NONE

    D. ADJOURNMENT at 7:14pm PM by Diane Bristol

    These minutes were approved by the Board of Directors of the Scotia Community Services District on May 16, 2019 at its duly-noticed regular meeting in Scotia, CA.

    APPROVED:

    ______________________________ ___________________________ Diane Bristol, Vice-President Date Board of Directors Scotia Community Services District

    ATTEST:

    _________________________________ ___________________________ Jennifer McDonald, Board Clerk Date Scotia Community Services District

    Packet Page 6

  • Type Date Num Name Memo Amount Balance

    10000 · RCB Checking 28239 1,013,766.23Deposit 04/01/2019 Deposit 169.94 1,013,936.17Bill Pmt -Check 04/02/2019 50728 Town of Scotia Mortgage Payment 400 Ch... -1,049.21 1,012,886.96Deposit 04/02/2019 Deposit 2,105.44 1,014,992.40Deposit 04/02/2019 Deposit 561.02 1,015,553.42Bill Pmt -Check 04/02/2019 50731 Johnson's Mobile R... Fence rental surrounding f... -235.33 1,015,318.09Bill Pmt -Check 04/02/2019 50732 Mobley Construction Vac Truck for Cleaning of t... -1,000.00 1,014,318.09Bill Pmt -Check 04/02/2019 50733 SHN engineer services; lead asb... -1,617.50 1,012,700.59Check 04/02/2019 Auto P... US Cellular Operator's Mobile Phones -93.35 1,012,607.24Bill Pmt -Check 04/03/2019 50735 North Coast Laborat... IN No; 145146,*174,*268,*... -1,683.00 1,010,924.24Bill Pmt -Check 04/03/2019 50736 Fortuna Ace Invoice No. 293769 / 294613 -69.10 1,010,855.14Bill Pmt -Check 04/03/2019 50737 Anderson, Lucas, S... Final audit revisions re: buil... -600.00 1,010,255.14Bill Pmt -Check 04/03/2019 50738 PG&E -190.32 1,010,064.82Deposit 04/04/2019 Deposit 185.45 1,010,250.27Bill Pmt -Check 04/04/2019 50739 High Rock Conserva... Log Pond 2 days of crew -400.00 1,009,850.27Deposit 04/04/2019 Deposit 568.39 1,010,418.66Bill Pmt -Check 04/04/2019 50754 NTU Technologies 1 (275-gallon) tote -3,687.19 1,006,731.47Deposit 04/07/2019 Deposit 186.58 1,006,918.05Deposit 04/09/2019 Deposit 9,810.53 1,016,728.58Check 04/09/2019 50741 John Hancock USA PARS #86360 -545.06 1,016,183.52Liability Check 04/09/2019 E-pay EDD 093-5926-6 QB Tracking # ... -261.37 1,015,922.15Liability Check 04/09/2019 E-pay United States Treas... 82-1570573 QB Tracking #... -1,170.84 1,014,751.31Bill Pmt -Check 04/09/2019 50747 Prentice, Long & Ep... River pump CEQA issues/ ... -1,700.00 1,013,051.31Bill Pmt -Check 04/09/2019 50748 Renner Petroleum 49589 -803.61 1,012,247.70Bill Pmt -Check 04/09/2019 50749 SDRMA 7724 -1,203.60 1,011,044.10Bill Pmt -Check 04/09/2019 50750 Steves Septic Pumped full load -750.00 1,010,294.10Bill Pmt -Check 04/09/2019 50751 Thatcher Company 402298 -2,298.93 1,007,995.17Bill Pmt -Check 04/09/2019 50752 Town of Scotia Steve Kosak Billings -592.00 1,007,403.17Liability Check 04/10/2019 QuickBooks Payroll ... Created by Payroll Service ... -1,575.57 1,005,827.60Deposit 04/10/2019 Deposit 456.03 1,006,283.63Paycheck 04/11/2019 DD1019 Brandon W. Wishneff Direct Deposit 0.00 1,006,283.63Paycheck 04/11/2019 50740 Owen K. Farmer -1,872.89 1,004,410.74Deposit 04/16/2019 Deposit 367.23 1,004,777.97Bill Pmt -Check 04/16/2019 50755 Humbooks, LLC. Site visits for payroll and a... -1,662.50 1,003,115.47Bill Pmt -Check 04/16/2019 50756 PARS SCO020 -300.00 1,002,815.47Deposit 04/16/2019 Deposit 739.03 1,003,554.50Deposit 04/16/2019 Deposit 515.37 1,004,069.87Bill Pmt -Check 04/16/2019 50757 Jonathon Penny Bi-weekly mowing and trim... -210.00 1,003,859.87Deposit 04/17/2019 Deposit 438.34 1,004,298.21Deposit 04/18/2019 Deposit 236.09 1,004,534.30Bill Pmt -Check 04/18/2019 50758 Jonathon Penny Monthly cleaning service--... -135.00 1,004,399.30Bill Pmt -Check 04/18/2019 50759 Recology Eel River 496525 & 505547 -144.17 1,004,255.13Bill Pmt -Check 04/18/2019 50760 CA Dept. Water Res... Dam fees Scotia Log Pond -6,930.00 997,325.13Bill Pmt -Check 04/18/2019 50764 Visa Visa Bill -868.40 996,456.73Liability Check 04/23/2019 E-pay EDD 093-5926-6 QB Tracking # ... -257.63 996,199.10Liability Check 04/23/2019 E-pay United States Treas... 82-1570573 QB Tracking #... -1,158.80 995,040.30Deposit 04/23/2019 Deposit 16,742.00 1,011,782.30Deposit 04/23/2019 Deposit 28,705.09 1,040,487.39Deposit 04/23/2019 Deposit 30,877.11 1,071,364.50

    11:42 AM Scotia Community Services District05/08/19 Account QuickReportAccrual Basis As of April 30, 2019

    Page 1Packet Page 7

  • Type Date Num Name Memo Amount Balance

    Deposit 04/23/2019 Deposit 1,162.95 1,072,527.45Deposit 04/23/2019 Deposit 169.97 1,072,697.42Deposit 04/23/2019 Deposit 100.00 1,072,797.42Liability Check 04/24/2019 QuickBooks Payroll ... Created by Payroll Service ... -1,565.86 1,071,231.56Check 04/24/2019 50762 John Hancock USA PARS #86360 -504.18 1,070,727.38Deposit 04/24/2019 Deposit 24,282.26 1,095,009.64Deposit 04/24/2019 Deposit 3,038.73 1,098,048.37Paycheck 04/25/2019 DD1020 Brandon W. Wishneff Direct Deposit 0.00 1,098,048.37Paycheck 04/25/2019 50761 Owen K. Farmer -1,860.81 1,096,187.56Deposit 04/25/2019 Deposit 743.93 1,096,931.49Bill Pmt -Check 04/25/2019 50767 Precision Intermedia Monthly Web Hosting -30.00 1,096,901.49Check 04/28/2019 Autopay AT&T Internet Services for Churc... -40.00 1,096,861.49Deposit 04/30/2019 Deposit 2,756.33 1,099,617.82Deposit 04/30/2019 Deposit 345.60 1,099,963.42Bill Pmt -Check 04/30/2019 50765 Jonathon Penny Bi-weekly mowing and trim... -210.00 1,099,753.42Bill Pmt -Check 04/30/2019 50766 Fortuna Ace 295270 / 295623 -229.49 1,099,523.93

    Total 10000 · RCB Checking 28239 85,757.70 1,099,523.93

    TOTAL 85,757.70 1,099,523.93

    11:42 AM Scotia Community Services District05/08/19 Account QuickReportAccrual Basis As of April 30, 2019

    Page 2Packet Page 8

  • Type Date Num Name Memo Original Amount Paid Amount Balance

    12000 · RCB Savings 10367 106,454.34Total 12000 · RCB Savings 10367 106,454.34

    TOTAL 106,454.34

    11:48 AM Scotia Community Services District05/08/19 Account QuickReportCash Basis As of April 30, 2019

    Page 1Packet Page 9

  • Type Date Num Memo Original Amount Paid Amount Balance

    12100 · RCB Cust Deposit Savings 10797 4,640.07Deposit 04/03/2019 Deposit 100.00 100.00 4,740.07Deposit 04/03/2019 Deposit 100.00 100.00 4,840.07Deposit 04/16/2019 Deposit 100.00 100.00 4,940.07

    Total 12100 · RCB Cust Deposit Savings 10797 300.00 4,940.07

    TOTAL 300.00 4,940.07

    11:43 AM Scotia Community Services District05/08/19 Account QuickReportCash Basis As of April 30, 2019

    Page 1Packet Page 10

  • Type Date Num Name Memo Amount Balance

    11000 · RCB CD 10929 50,250.13Total 11000 · RCB CD 10929 50,250.13

    TOTAL 50,250.13

    11:41 AM Scotia Community Services District05/08/19 Account QuickReportAccrual Basis As of April 30, 2019

    Page 1Packet Page 11

  • Packet Page 12

  • Packet Page 13

  • Packet Page 14

  • TEL: (707) 825-8260 P.O. Box 4581 [email protected] FAX: (707) 825-9181 Arcata, CA 95518 www.planwestpartners.com

    INVOICE DATE: April 30, 2019 INVOICE # 19-226-04 TO: Paul Newmaker, Board President __________________

    Scotia Community Services District Approved for Payment

    PROJECT: Scotia Community Services District Staffing Services for April 2019 Task 1 – General Board Secretary/Clerk/Interim General Manager Duties 1.1 Administrative Duties General Admin tasks- filing, document prep, staff meetings, travel for meetings/staffing, responded and re-directed all incoming correspondence. Checked SCSD e-mail, mail, phone messages.

    1.2 Policies, Procedures, Ordinances Completed Parks and Recreation Ordinance amendments, completed leak credit policy research and finalized the policy.

    1.3 Community Meetings Preparation and Attendance Met with parties on various District matters.

    1.4 CSD Board Meeting Preparation Prepared agenda and board packet and attended regular meeting on March 21st and prepared agenda for special meeting held on March 28th.

    1.5 Bookkeeping, Billing, Invoicing, and Banking General billing and invoicing. QuickBooks and financial accounting. Banking. Audit Review. Training on HR, Payroll, etc. for new Admin staff

    1.6 Website Postings, Emails, File Management Regular website maintenance and development. Website posting and document publishing. Website training for new Admin staff.

    1.7 Budgeting Finalized and presented mid-year budget review. Began working on draft Fiscal Year 2019/2020 budget

    1.8 Grant Research and Writing Continued correspondence with SHN on water and wastewater planning grant applications.

    1.9 Personnel Management and coordination of personnel, scheduling, policy review, etc.

    Task 2 – Operations/Management of District Assets Continued operations for water, wastewater, parks and recreation, streets and street lighting, and storm drainage. Valve and Pump Repair. State Annual Reporting for water and wastewater.

    Packet Page 15

  • TEL: (707) 825-8260 P.O. Box 4581 [email protected] FAX: (707) 825-9181 Arcata, CA 95518 www.planwestpartners.com

    Services April 2019 Principal* 0 hours @ $108 per hour $ 0.00 General Manager* 73 hours @ $62 per hour $ 4,526.00 Asst. GM* 36 hours @ $58 per hour $ 2,088.00 District Engineer 9 hours @ $58 per hour $ 522.00 W/WW Operations Superintendent 24.75 hours @ $58 per hour $ 1,435.50 GIS Analyst 0 hours @ $62 per hour $ 0.00 Assistant Planner/Clerk* 22.25 hours @ $50 per hour $ 1,112.50 Planning Tech/Admin 113.25 hours @ $50 per hour $ 2,293.31 Mileage Expenses 814.2 miles @ $ 0.58/ mile $ 472.24

    AMOUNT THIS INVOICE # 19-226-04 $12,449.55

    *General Manager, Asst. GM, Clerk & Principal time and activities include travel.

    Please make check payable to: Planwest Partners P.O. Box 4581 Arcata, CA 95518

    Tax Identification Number: 90-0262382

    Packet Page 16

  • Scotia CSD: Planwest Partners Staffing Scope 5 - April 2019

    Budget MarchGeneral Manager

    LM

    Asst. GM ST Engineer SD

    Operations Super-

    intendent BGGIS Analyst JB

    Asst. Planner/Clerk JH

    Planning Tech/Admin JM Expense

    AprilTotal

    Year to Date Total

    Remaining Budget

    Rate 192,000 $62 $58 $58 $58 $62 $50 $20.25Task 1 - General Board Secretary/Clerk/Interim General Manager Duties $100,000.00 $7,720.05 $102,569.90 -$2,569.901.1 Administrative Duties $2,862.27 25.50 4.00 8.25 41.75 $472.24 $3,543.18 $39,610.961.2 Policies, Procedures, Ordinances $1,590.50 2.50 2.00 1.25 0.50 $343.63 $5,744.131.3 Community Meetings prep & attendance $390.44 1.00 $62.00 $2,560.441.4 CSD Board Meeting (Prep & Attendance, Minutes) $2,171.44 3.50 3.00 4.00 11.00 16.75 $1,512.19 $20,040.881.5 Bookkeeping, Banking, Billing, and Invoicing $1,625.56 3.00 41.75 $1,031.44 $11,886.561.6 Website/Emails/File Management $1,249.69 7.00 1.75 11.50 $754.38 $7,412.131.7 Budgeting $2,062.94 1.00 2.00 0.75 $193.19 $6,042.811.8 Grant Research and Writing $66.44 $0.00 $1,523.441.9 Personnel $472.50 3.50 1.00 0.25 $280.06 $7,748.56Task 2- Operations/Management $92,000.00 $4,729.50 $53,426.50 $38,573.502.1 Treated Water, Raw Water, and Distribution $2,183.50 6.50 7.00 4.00 4.75 $1,316.50 $16,106.502.2 Wastewater Collection, Treatment, Discharge, NPDES $2,492.00 10.50 14.00 1.00 20.00 $2,681.00 $24,707.002.3 Stormwater and Drainage $0.00 0.00 $0.00 $561.002.4 CSD Streets & Alleys, Street Lighting $124.00 0.00 $0.00 $356.002.5 Parks Recreation: Community Forest, Theatre, Museum, Carpenter shop, Landscaping $529.50 8.50 2.00 $643.00 $7,291.002.6 Land & Easements $31.00 0.50 1.00 $89.00 $4,405.00

    Staff Hours 73.00 36.00 9.00 24.75 0.00 22.25 113.25 Total Hrs 278.25Total $192,000.00 $17,851.77 $4,526.00 $2,088.00 $522.00 $1,435.50 $0.00 $1,112.50 $2,293.31 $472.24 $12,449.55 $155,996.40 $36,003.60

    Monthly Expenses ExpenseMileage: 814.2 @ $0.58/mile (miles) $472.24Legal Notice - Times-Standard $0.00Printing Expenses $0.00Postage Expenses $0.00

    Monthly Expense Total $472.24

    Task

    Planwest Partners Inc.

    Packet Page 17

  • Scotia Community Services District Staff Report

    DATE: May 16, 2019

    TO: Scotia Community Services District Board of Directors

    FROM: Leslie Marshall, General Manager

    SUBJECT: Receive a Presentation from Mike Borger of REC Solar, Regarding the potential installation of solar technology within the Scotia Community Services District (SCSD)

    RECOMMENDATION:

    The Administrative staff recommends that the SCSD Board receive a presentation from Mike Borger of REC Solar, regarding installation of solar technology to offset the significant electrical expenses incurred by the operations of the SCSD.

    ACTION:

    Provide direction to administrative staff on moving forward with solar proposal.

    DISCUSSION:

    The General Manager has been in discussions with Mr. Borger on the subject of potentially installing solar technology within the SCSD property to offset the costs of energy. Electrical costs are one of the largest line item expenses within our current budget actuals, as previously noted from the Mid-Year Budget Review (July -December 2018). Rec Solar is proposing to lease the potential sites from the SCSD and fund the costs of the solar infrastructure construction. In return the SCSD will be able to purchase the energy from REC Solar through a power purchase agreement.

    FISCAL IMPACT:

    Initial investment yet to be determined. Future cost savings of power generation over time projected approximately 50% lower than the current power grid’s costs.

    ATTACHMENTS:

    Map of proposed locations

    Annual Production Report

    Solar Investment Model, 25-Year Term Power Purchase Agreement

    Packet Page 18

  • Scotia CSD Solar Preliminary Site Options for Solar

    Legend

    Potential Solar Site

    Scotia

    Scotia Volunteer Fire Dept

    1000 ft

    N

    ➤➤

    N© 2018 Google

    © 2018 Google

    © 2018 GooglePacket Page 19

  • AnnualProductionReportproducedbyBrianMeichtry

    ©2018FolsomLabs 1/3 September04,2018

    A

    kWh

    Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec0

    50k

    100k

    150k

    B

    Shading:1.9%Shading:1.9%

    Reflection:3.0%Reflection:3.0%

    Soiling:2.9%Soiling:2.9%

    Irradiance:1.2%Irradiance:1.2%Temperature:2.8%Temperature:2.8%

    Mismatch:1.9%Mismatch:1.9%

    Wiring:0.2%Wiring:0.2%

    Clipping:1.9%Clipping:1.9%

    Inverters:1.7%Inverters:1.7%

    ACSystem:1.5%ACSystem:1.5%

    ç

    Packet Page 20

  • AnnualProductionReportproducedbyBrianMeichtry

    ©2018FolsomLabs 2/3 September04,2018

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    Packet Page 21

  • AnnualProductionReportproducedbyBrianMeichtry

    ©2018FolsomLabs 3/3 September04,2018

    ¬

    Packet Page 22

  • 25 Year Term

    YearUtility Costs

    w/out Solar

    Solar Production

    (kWhs)

    Utility Savings

    from SolarPPA Rate PPA Payments

    Operations &

    MaintenanceTax Effects

    Net Annual

    Savings

    Cumulative

    Savings Notes

    0 Assumes 0% Down Payment

    1 $186,450 958,615 $113,641 $0.084 ($80,524) $33,117 $33,117

    2 $192,044 953,822 $116,465 $0.086 ($81,723) $34,742 $67,859

    3 $197,805 949,028 $119,356 $0.087 ($82,939) $36,417 $104,276

    4 $203,739 944,235 $122,316 $0.089 ($84,171) $38,145 $142,421

    5 $209,851 939,442 $125,346 $0.091 ($85,418) $39,928 $182,349

    6 $216,147 934,649 $128,448 $0.093 ($86,682) $41,766 $224,115

    7 $222,631 929,856 $131,622 $0.095 ($87,962) $43,660 $267,775

    8 $229,310 925,063 $134,872 $0.096 ($89,259) $45,613 $313,388

    9 $236,189 920,270 $138,199 $0.098 ($90,572) $47,626 $361,015

    10 $243,275 915,477 $141,603 $0.100 ($91,903) $49,701 $410,715 (Technical & Cleaning)

    11 $250,573 910,684 $145,088 $0.102 ($93,250) $51,838 $462,553

    12 $258,090 905,891 $148,654 $0.104 ($94,614) $54,040 $516,593

    13 $265,833 901,098 $152,303 $0.107 ($95,996) $56,307 $572,900

    14 $273,808 896,305 $156,038 $0.109 ($97,395) $58,643 $631,543

    15 $282,022 891,512 $159,860 $0.111 ($98,812) $61,048 $692,591

    20 $326,941 867,546 $180,340 $0.122 ($106,163) $74,176 $1,036,459 At end of term, PPA is renewed,

    25 $379,014 843,581 $203,288 $0.135 ($113,975) $89,313 $1,451,897 or PV puchased or removed

    30 $439,382 819,615 $228,971 ($21,155) $207,816 $2,315,311

    TOTALS $8,870,436 26,673,451 $4,955,454 ($2,540,352) ($99,791) $2,315,311

    SYSTEM FINANCING

    PPA Term 25 Years Total Cumulative Savings $2,315,311

    Initial PPA Rate (Year 1) $0.084 Cash Flow Positive From Year 1

    PPA Annual Escalation Rate 2.00%

    Down Payment 0.0% *No Upfront Capital InvestmentKEY PROJECT PARAMETERS UNIT VALUE TOTALS *O&M Cost are included through PPA term

    Solar System Size (KW-DC) 690.550 *Options at end of PPA term:

    Turnkey Total System Cost $1,291,329 Extend PPA, Purchase System, Remove system

    Solar Production (kWh/kW-Yr 1) 1,388 958,615

    Avg. Value of Solar ($/kWh-Yr 1) $0.119 $113,641

    Current Cost of Electricity ($/kWh) $0.18 $186,450 CO2 emissions avoided (tons) 20,272 < per EPA and DOE/NREL

    Historic Utility Escalation Rate 3.00% WATER Use Avoided (MG) 6,034,718 <

    Confidential -- Representative Proforma

    January 2, 2019

    Includes O&M costs through PPA

    term

    H2O for fossil fuel energy

    production

    REC Solar staff uses best industry practices in our analysis of solar energy performance, utility tariffs and potential financial savings as a result of the installation of solar energy systems. However, unless otherwise specified in writing, REC Solar does not warrant (a) solar energy performance or potential financial savings as a result of the installation of solar energy systems (b) access, availability or

    rates of electric utility tariffs applicable to customer’s facilities and assumed in any analyses or proposals submitted, or (c) access, availability or amounts of rebates, grants or other environmental attributes applicable to customer’s facilities and assumed in any analyses or proposals submitted. All customers are recommended to independently review all analyses and assumptions submitted in

    making any decision as to whether or not to install a solar energy system.

    FINANCIAL BENEFITS SUMMARY

    ENVIRONMENTAL SUMMARY

    CUMULATIVE UTILITY COST VS. SOLAR+STORAGE COST ($/KWH)ASSUMPTIONS SUMMARY

    Scotia CSD691 kW DC Solar System

    Solar Investment Model - IndicativePower Purchase Agreement

    $0.20

    $0.40

    1 3 5 7 9 11 13 15 17 19 21 23 25 27 29Year

    Utility CostSolar Cost

    Packet Page 23

  • Scotia Community Services District Staff Report

    DATE: May 16, 2019

    TO: Scotia Community Services District Board of Directors

    FROM: Leslie Marshall, General Manager

    SUBJECT: Review and consider approving Humboldt Redwood Company’s gravel extraction proposal for the Scotia CSD Eel River gravel bar

    RECOMMENDATION:

    The Administrative staff recommends that the Board review the proposal from HRC regarding gravel extraction on the Scotia CSD river bar.

    ACTION:

    Consider approval of HRC’s proposal for gravel extraction on the Scotia CSD river bar.

    DISCUSSION:

    HRC is requesting to extract approximately 30,000 yards of river-run gravel from the Scotia CSD river bar (Scotia Dam Bar) located west of Fireman’s Park (map attached). HRC is offering, as an option agreement, to pay Scotia CSD $0.50 per yard if gravel is extracted in 2019.

    HRC claims that it possesses the requisite permits for such extraction activities at the stated location, Scotia CSD staff has not seen these permits. Proposed extraction activities will include the operation of heavy equipment, during daylight hours, for approximately 2 weeks sometime between July and September of this year.

    Currently the site is frequented by the public for recreational access to the Eel River, as a part of the CSD’s parks system. There is pedestrian as well as off-road vehicle traffic. The site is most frequented during the summer, the same time as the proposed gravel extraction activity.

    Staff received public comment at the last meeting when this was introduced as written communication, advising more concrete hours of operation as “daylight hours” in summer include hours before 6:00am to after 8:00pm, a potential nuisance for homeowners/recreational users.

    FISCAL IMPACT:

    $15,000

    Packet Page 24

  • April 11, 2019

    Scotia Community Services District 400 Church Street Scotia, CA 95565

    Dear Scotia CSD Members:

    This letter is to request admission onto property owned by Scotia CSD by Humboldt Redwood Company for the purpose of extracting approximately 30,000 yards of river-run gravel. HRC is offering, as an option agreement, to pay Scotia CSD $0.50 per yard if gravel is extracted in 2019 for the authorization to access the property identified by the County Assessor as APN 205-421-009. Within this parcel is a gravel bar of the Eel River known as the Scotia Dam Bar located west of Fireman’s Park (map attached), which is the intended source of the gravel.

    HRC possesses the requisite permits for such extraction activities at the stated location. Extraction activities will include the operation of heavy equipment, during daylight hours, for approximately 2 weeks sometime between July and September of this year.

    If you have any questions, please contact me at your convenience.

    Thank you,

    Spencer Watkins PG 9081 Humboldt Redwood Company LLC. P.O. Box 712 Scotia, CA 95565 Office: (707) 764-4294 Cell: (707) 499-4438 Email: [email protected]

    Packet Page 25

  • Packet Page 26

  • Scotia Dam Bar

    10.0 acres

    Lower Truckshop¬¬5

    ¬¬4

    0 380 760190 Feet

    HUMBOLDT REDWOOD COMPANY2010 Middle Reach Eel River Scotia Dam Bar

    35% Exceedence FlowCross Sections

    Limits of Gravel Extraction

    Scotia Dam Bar Extractable Area

    Packet Page 27

  • Scotia Community Services District Staff Report

    DATE: May 16, 2019

    TO: Scotia Community Services District Board of Directors

    FROM: Margaret Long, Legal Counsel with Prentice, Long & Epperson, PC

    SUBJECT: Review and discuss Humboldt Wind Energy DEIR, to be led by legal counsel

    RECOMMENDATION:

    The Administrative staff recommends that the Board receive a brief overview of the DEIR from legal counsel as it pertains to the Scotia CSD, review the DEIR, provide legal counsel with comments and direct legal counsel to send the County a public comment letter of behalf of the Scotia CSD Board of Directors on or before the June 5, 2019 deadline.

    ACTION:

    Direct legal counsel to send the County a public comment letter of behalf of the Scotia CSD Board of Directors on or before the June 5, 2019 deadline.

    DISCUSSION:

    The draft environmental impact report (DEIR) was prepared on behalf of the County of Humboldt Planning & Building Department to evaluate the potential environmental effects of the proposed Humboldt Wind Energy Project. The project site is about 20 miles south of Eureka, roughly 12 miles southeast of the city of Fortuna, and 22 miles north of the community of Garberville, and is bisected by U.S. Highway 101 (U.S. 101). The community of Scotia is adjacent to the northern edge of the project site. The proposed project consists of a maximum of 60 wind turbine generators (WTGs) and associated infrastructure with a generating capacity of up to 155 MW. WTGs would generally be placed along Monument and Bear River ridges. WTG heights could reach up to 600 feet tall, with a rotor diameter of 492 feet. In addition to the WTGs and transformers, the project includes ancillary facilities such as temporary staging areas, access roads, 34.5-kilovolt (kV) collection lines, operations and maintenance (O&M) facility, a substation, a modified utility switchyard, and a 115 kV gen-tie along Shively Ridge. A portion of the gen-tie would cross the Eel River; this portion would be constructed underground.

    Pending Board approval, this DEIR will be evaluated and commented upon by the Board as it pertains to the Scotia CSD’s jurisdiction: water, wastewater, parks & recreation (potentially to include aesthetics and cultural resources), streets and street lighting, and storm drainage.

    FISCAL IMPACT:

    None at this time

    Packet Page 28

  • Scotia Community Services District Staff Report

    DATE: May 16, 2019

    TO: Scotia Community Services District Board of Directors

    FROM: Steve Tyler, Asst. General Manager, Leslie Marshall, General Manager

    SUBJECT: Review Proposal from SHN Engineers & Geologists (SHN), Regarding Scotia Community Services District (SCSD) Museum Plaza Lead Remediation.

    RECOMMENDATION:

    The Administrative staff recommends that the SCSD Board review proposal from SHN, regarding SCSD Museum area lead remediation.

    ACTION:

    Provide direction to administrative staff.

    DISCUSSION:

    Last Fall the Friends of No. 9 LLC, removed all the railroad and logging equipment, from the area adjacent to the SCSD Museum outside open area. SCSD contracted with SHN to sample for Lead Concentration at six (6) shallow soil sample sites. The samples were collected before and after the removal of all equipment, on October 17, 2018 and December 4, 2018.

    The results of the Lead Concentration Soil Samples indicate that four (4) of the sites will need to be remediated. At two (2) of these four sites, the Lead Concentration increased after all the equipment was removed. SHN recommends that sixty (60) cubic yards of soil be excavated for remediation and disposal. Depending on the amount of hazardous vs non-hazardous concentrations in the excavated soil, the remediation is estimated to cost between $18,223.00 and $29,460.00 to complete the project.

    The California EPA has an 80 mg/kg Lead threshold, specific to residential human health, for soil contamination.

    FISCAL IMPACT:

    $18,223.00 to $29,460.00

    ATTACHMENTS:

    Lab Reports

    Hazardous Soil Removal Cost Proposal

    Non-Hazardous Soil Removal Cost Proposal

    Packet Page 29

  • Packet Page 30

  • Laboratory Reports 1 Packet Page 31

  • October 29, 2018

    RE: 017138 Scotia CSD

    Order No.: 1810361

    SAMPLE IDENTIFICATION

    Invoice No.: 143006PO No.:

    SHN Consulting Engineers and Geologists

    Attn: Anna Gower

    812 West Wabash AvenueEureka, CA 95501

    ELAP No.1247-Expires July 2020

    ND = Not Detected at the Reporting Limit

    Limit = Reporting Limit

    All solid results are expressed on a wet-weight basis unless otherwise noted.

    Flag = Explanation in Case Narrative

    Fraction Client Sample Description

    01A Pb001

    02A Pb002

    03A Pb003

    04A Pb004

    05A Pb005

    06A Pb006

    Approved for release by:

    5680 West End Road ● Arcata, California 95521-9202 ● 707-822-4649 ● www.northcoastlabs.com

    Roxanne Moore, Project Manager

    1 of 6

    Packet Page 32

  • WorkOrder: 1810361

    Date: 29-Oct-2018 ANALYTICAL REPORT

    Client Sample ID: Pb001

    Collected: 10/17/2018 13:40Lab ID: 1810361-01A

    Received: 10/18/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 10/26/20181.0 mg/kg 1.068 10/24/2018

    Client Sample ID: Pb002

    Collected: 10/17/2018 13:45Lab ID: 1810361-02A

    Received: 10/18/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 10/26/20181.0 mg/kg 1.0100 10/24/2018

    Client Sample ID: Pb003

    Collected: 10/17/2018 14:05Lab ID: 1810361-03A

    Received: 10/18/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 10/26/20181.0 mg/kg 1.0120 10/24/2018

    Client Sample ID: Pb004

    Collected: 10/17/2018 14:10Lab ID: 1810361-04A

    Received: 10/18/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 10/26/20181.0 mg/kg 1.0110 10/24/2018

    Client Sample ID: Pb005

    Collected: 10/17/2018 14:15Lab ID: 1810361-05A

    Received: 10/18/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 10/26/20181.0 mg/kg 1.046 10/24/2018

    Client Sample ID: Pb006

    Collected: 10/17/2018 14:20Lab ID: 1810361-06A

    Received: 10/18/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 10/26/20181.0 mg/kg 1.077 10/24/2018

    5680 West End Road ● Arcata, California 95521-9202 ● 707-822-4649 ● www.northcoastlabs.com

    NORTH COAST LABORATORIES

    2 of 6

    Packet Page 33

  • Date: 10/29/2018North Coast Laboratories, Ltd.

    Project: 017138 Scotia CSD

    CLIENT: SHN Consulting Engineers and GeologistsWork Order: 1810361

    QC SUMMARY REPORTMethod Blank

    Sample ID MB-36669 Batch ID: 36669 Test Code: 6ICPS Analysis Date 10/26/2018 11:39:28 A Prep Date 10/24/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Run ID: INICP1_181026A SeqNo: 1383957

    Lead 1.0ND

    Qualifiers:

    J - Analyte detected below quantitation limits

    B - Analyte detected in the associated Method BlankS - Spike Recovery outside accepted recovery limits

    R - RPD outside accepted recovery limits

    ND - Not Detected at the Reporting Limit

    Page 1 of 1

    3 of 6

    Packet Page 34

  • Date: 10/29/2018North Coast Laboratories, Ltd.

    Project: 017138 Scotia CSD

    CLIENT: SHN Consulting Engineers and GeologistsWork Order: 1810361

    QC SUMMARY REPORTSample Matrix Spike

    Sample ID 1810361-03AMS Batch ID: 36669 Test Code: 6ICPS Analysis Date 10/26/2018 12:23:11 P Prep Date 10/24/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Pb003 Run ID: INICP1_181026A SeqNo: 1383971

    Lead 100 75.1% 75 1251.0 120 0195.4

    Qualifiers:

    J - Analyte detected below quantitation limits

    B - Analyte detected in the associated Method BlankS - Spike Recovery outside accepted recovery limits

    R - RPD outside accepted recovery limits

    ND - Not Detected at the Reporting Limit

    Page 1 of 1

    4 of 6

    Packet Page 35

  • Date: 10/29/2018North Coast Laboratories, Ltd.

    Project: 017138 Scotia CSD

    CLIENT: SHN Consulting Engineers and GeologistsWork Order: 1810361

    QC SUMMARY REPORTLaboratory Control Spike

    Sample ID LCS-36669 Batch ID: 36669 Test Code: 6ICPS Analysis Date 10/26/2018 11:41:29 A Prep Date 10/24/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Run ID: INICP1_181026A SeqNo: 1383958

    Lead 100 97.8% 80 1201.0 0 097.82

    Sample ID LCSD-36669 Batch ID: 36669 Test Code: 6ICPS Analysis Date 10/26/2018 11:43:45 A Prep Date 10/24/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Run ID: INICP1_181026A SeqNo: 1383959

    Lead 100 99.2% 80 120 201.0 0 97.8 1.42%99.22

    Qualifiers:

    J - Analyte detected below quantitation limits

    B - Analyte detected in the associated Method BlankS - Spike Recovery outside accepted recovery limits

    R - RPD outside accepted recovery limits

    ND - Not Detected at the Reporting Limit

    Page 1 of 1

    5 of 6

    Packet Page 36

  • 6 of 6

    Packet Page 37

  • December 27, 2018

    RE: 017138 Scotia CSD

    Order No.: 1812057

    SAMPLE IDENTIFICATION

    Invoice No.: 143923PO No.:

    SHN Consulting Engineers and Geologists

    Attn: Anna Gower

    812 West Wabash AvenueEureka, CA 95501

    ELAP No.1247-Expires July 2020

    ND = Not Detected at the Reporting Limit

    Limit = Reporting Limit

    All solid results are expressed on a wet-weight basis unless otherwise noted.

    Flag = Explanation in Case Narrative

    Fraction Client Sample Description

    01A Pb001-reoccupy

    02A Pb002-reoccupy

    03A Pb003-reoccupy

    04A Pb004-reoccupy

    05A Pb005-reoccupy

    06A Pb006-reoccupy

    Approved for release by:

    5680 West End Road ● Arcata, California 95521-9202 ● 707-822-4649 ● www.northcoastlabs.com

    Roxanne Moore, Project Manager

    1 of 5

    Packet Page 38

  • WorkOrder: 1812057

    Date: 27-Dec-2018 ANALYTICAL REPORT

    Client Sample ID: Pb001-reoccupy

    Collected: 12/4/2018 10:55Lab ID: 1812057-01A

    Received: 12/4/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 12/21/20181.0 mg/kg 1.072 12/14/2018

    Client Sample ID: Pb002-reoccupy

    Collected: 12/4/2018 11:00Lab ID: 1812057-02A

    Received: 12/4/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 12/21/20181.0 mg/kg 1.0130 12/14/2018

    Client Sample ID: Pb003-reoccupy

    Collected: 12/4/2018 11:05Lab ID: 1812057-03A

    Received: 12/4/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 12/21/20181.0 mg/kg 1.0110 12/14/2018

    Client Sample ID: Pb004-reoccupy

    Collected: 12/4/2018 11:10Lab ID: 1812057-04A

    Received: 12/4/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 12/21/20181.0 mg/kg 1.0110 12/14/2018

    Client Sample ID: Pb005-reoccupy

    Collected: 12/4/2018 11:15Lab ID: 1812057-05A

    Received: 12/4/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 12/21/20181.0 mg/kg 1.045 12/14/2018

    Client Sample ID: Pb006-reoccupy

    Collected: 12/4/2018 11:20Lab ID: 1812057-06A

    Received: 12/4/2018

    EPA 6010B EPA 6010BTest Name: Reference:

    Parameter Result UnitsLimit DF AnalyzedExtractedFlag

    Lead 12/21/20181.0 mg/kg 1.089 12/14/2018

    5680 West End Road ● Arcata, California 95521-9202 ● 707-822-4649 ● www.northcoastlabs.com

    NORTH COAST LABORATORIES

    2 of 5

    Packet Page 39

  • Date: 12/27/2018North Coast Laboratories, Ltd.

    Project: 017138 Scotia CSD

    CLIENT: SHN Consulting Engineers and GeologistsWork Order: 1812057

    QC SUMMARY REPORTMethod Blank

    Sample ID MB-36850 Batch ID: 36850 Test Code: 6ICPS Analysis Date 12/21/2018 1:16:04 PM Prep Date 12/14/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Run ID: INICP1_181221A SeqNo: 1392532

    Lead 1.0ND

    Qualifiers:

    J - Analyte detected below quantitation limits

    B - Analyte detected in the associated Method BlankS - Spike Recovery outside accepted recovery limits

    R - RPD outside accepted recovery limits

    ND - Not Detected at the Reporting Limit

    Page 1 of 1

    3 of 5

    Packet Page 40

  • Date: 12/27/2018North Coast Laboratories, Ltd.

    Project: 017138 Scotia CSD

    CLIENT: SHN Consulting Engineers and GeologistsWork Order: 1812057

    QC SUMMARY REPORTLaboratory Control Spike

    Sample ID LCS-36850 Batch ID: 36850 Test Code: 6ICPS Analysis Date 12/21/2018 12:13:41 P Prep Date 12/14/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Run ID: INICP1_181221A SeqNo: 1392516

    Lead 100 102% 80 1201.0 0 0101.7

    Sample ID LCSD-36850 Batch ID: 36850 Test Code: 6ICPS Analysis Date 12/21/2018 12:16:29 P Prep Date 12/14/2018

    Analyte Result SPK value SPK Ref Val % Rec RPD Ref Val %RPDLowLimit HighLimit RPDLimit Qual

    Units: mg/kg

    Limit

    Client ID: Run ID: INICP1_181221A SeqNo: 1392517

    Lead 100 102% 80 120 201.0 0 102 0.157%101.8

    Qualifiers:

    J - Analyte detected below quantitation limits

    B - Analyte detected in the associated Method BlankS - Spike Recovery outside accepted recovery limits

    R - RPD outside accepted recovery limits

    ND - Not Detected at the Reporting Limit

    Page 1 of 1

    4 of 5

    Packet Page 41

  • 5 of 5

    Packet Page 42

  • Field Notes 2 Packet Page 43

  • Packet Page 44

  • Packet Page 45

  • Packet Page 46

  • Packet Page 47

  • Packet Page 48

  • Packet Page 49

  • Packet Page 50

  • Task Task Total Job NameLocation Scotia, CAJob Number 017138Date: March 5, 2019Unit Unit cost CostProject Manager (PM) AG 4 $135 $540Staff Geologist (SG) RK 2 $82 $164Drafter 1 $75 $75Clerical 1 $65 $65ODCs 0 $200 $0

    Subtotal Labor $844TASK 1.0 Total $844

    TASK 2.0 Excavation oversight & confirmation samplingPM AG 1 $135 $135SG RK 8 $82 $656Drafter 0 $75 $0Clerical 0 $65 $0ODCs 0 $500 $0Subtotal Labor $791Field Equipment H&S 1 Day $30 $30OVA 0 Day $100 $0XRF 0.5 Day $250 $125Mileage 60 Miles $0.80 $48Subtotal Equipment $203Hauling and disposal Ben's Trucking 1 $25,080 $25,08060 yards haz. soilSubtotal Fees $25,080excavation Wahlund 1 $2,250 $2,250Subtotal Excavation $2,250Analytical Laboratory lead 6 $32 $192STLC 1 $100 $100Subtotal Lab $292

    TASK 2.0 Total $28,616Grand Total $29,460

    Total Checks Grand Total $29,460 $29,460 $29,460

    TASK 1.0 Project Management, Work Plan, letter rpt of findings

    SCSD Lead soil removal

    20190305 Scotia CSD lead remediation CE 1Packet Page 51

  • Task Totals Task Total CheckJob NameLocation Scotia, CAJob Number 017138Date: March 5, 2019Unit Unit cost CostProject Manager (PM) AG 4 $135 $540Staff Geologist (SG) RK 2 $82 $164Drafter 1 $75 $75Clerical 1 $65 $65ODCs 0 $200 $0

    Subtotal Labor $844TASK 1.0 Total $844

    TASK 2.0 Excavation oversight and confirmation samplingPM AG 1 $135 $135SG RK 8 $82 $656Drafter 0 $75 $0Clerical 0 $65 $0ODCs 0 $500 $0Subtotal Labor $791Field Equipment H&S 1 Day $30 $30OVA 0 Day $100 $0XRF 0.5 Day $250 $125Mileage 60 Miles $0.80 $48Subtotal Equipment $203Hauling and disposal Ben's Trucking 1 $13,843 $13,84360 yards non haz. soilSubtotal Fees $13,843excavation Wahlund 1 $2,250 $2,250Subtotal Excavation $2,250Analytical Laboratory lead 6 $32 $192STLC 1 $100 $100Subtotal Lab $292

    TASK 2.0 Total $17,379Grand Total $18,223

    Total Checks Grand Total $18,223 $18,223 $18,223

    SCSD Lead soil removal

    TASK 1.0 Project Management, Work Plan

    20190305 Scotia CSD lead remediation CE(Non-Hazardous minimum volume)1 5/13/2019Packet Page 52

  • Scotia Community Services District Staff Report

    DATE: May 16, 2019

    TO: Scotia Community Services District Board of Directors

    FROM: Leslie Marshall, General Manager

    SUBJECT: Easement along property line on vacant lot 33

    RECOMMENDATION:

    The Administrative staff recommends the SCSD Board consider approving a five-foot easement on vacant lot 33, as requested by Gregory Hufford of Wahlund Construction on behalf of Town of Scotia LLC.

    ACTION:

    Motion to approve or deny easement request. Provide direction to administrative staff.

    DISCUSSION:

    The Town of Scotia is requesting an easement upon the SCSD owned vacant lot 33. The lot located directly in front of the SCSD administrative office is adjacent to the Town of Scotia’s administrative building at 108 Main Street. The easement would be a five-foot easement along the north-east property line of the SCSD’s vacant lot 33 and would facilitate installation and maintenance of a new water line for connecting fire suppression sprinklers within 108 Main Street. If approved by the SCSD board, then TOS will proceed with developing a legal description of the easement with assistance of land surveyors, Kelly-O’Hern Associates.

    SCSD District Engineer says this easement would not affect buildability of the lot in the future in terms of set-backs, etc. And recommends the Board approve the easement.

    FISCAL IMPACT:

    None at this time

    ATTACHMENTS:

    E1e_Easement Request_lot 33_5-foot line_MAP

    Packet Page 53

  • 108 Main St Easement Request Legend Fire Line Easement Request

    70 ft

    N

    ➤➤

    N© 2018 Google

    © 2018 Google

    © 2018 GooglePacket Page 54

  • Scotia Community Services District Staff Report

    DATE: April 18, 2019

    TO: Scotia Community Services District Board of Directors

    FROM: Leslie Marshall, General Manager

    SUBJECT: Second Reading and Adoption of Ordinance 2019-1 An Ordinance of the Scotia

    Community Services District Board of Directors Amending Ordinance 2016-2

    Title IV -Parks and Recreation

    RECOMMENDATION:

    The Administrative staff recommends that the Board consider adoption of Ordinance 2019-1 An Ordinance of the Scotia Community Services District Board of Directors Amending Ordinance 2016-2 Title IV -Parks and Recreation.

    ACTION:

    Motion to Adopt BY TITLE ONLY: Ordinance 2019-1 An Ordinance of the Scotia Community Services District Board of Directors Amending Ordinance 2016-2 Title IV -Parks and Recreation

    DISCUSSION:

    Scotia CSD adopted Ordinance 2016-2 in November 2016. The Parks and Recreation Ordnance was developed utilizing information obtained from other agencies that provide parks and recreation services and input provided by the SCSD Board.

    Staff has updated the Ordinance to disallow overnight use of any SCSD facility. Other changes include prohibiting glass in any outdoor facility or any park location, including sporting fields. Other changes include prohibition of any overnight camping, insurance requirement updates, restroom facilities, facility capacity, and other misc. administrative changes, including removing duplicate language.

    The ordinance was published in the Times Standard on May 9, 2019, in anticipation of adoption.

    FISCAL IMPACT:

    None

    ATTACHMENT:

    Ordinance 2019-1 An Ordinance of the Scotia Community Services District Board of Directors Amending Ordinance 2016-2 Title IV -Parks and Recreation

    Packet Page 55

  • SCSD Ordinance No. 2019-1 2016-2 Parks and Recreation May 16, 2019 November 10, 2016

    ORDINANCE NO. – 2019-1

    AN ORDINANCE OF THE SCOTIA COMMUNITY SERVICES DISTRICT BOARD OF DIRECTORS ADOPTING AMENDING ORDINANCE 2016-2 TITLE IV -PARKS AND

    RECREATION

    The Board of Directors of the Scotia Community Services District does ordain as follows:

    Section 1: Title IV (Parks and Recreation) is hereby adopted as follows:

    TITLE IV -PARKS AND RECREATION

    CHAPTER l-PURPOSE

    SEC. 1.01. PURPOSE AND POLICY. This article sets forth the standards, processes and fees associated with open space maintenance services. The District desires to encourage the long- term maintenance of undeveloped or recreational land under District ownership where the maintenance is either required by Humboldt County or requested by residents of a specific area. This article is intended to implement the provisions of the Landscaping and Lighting Act of 1972 (Streets and Highway Code Section 22500 et seq.) herein referred to as the "Act."

    CHAPTER 2. -RECREATION AND PARK SYSTEM-WIDE REGULATIONS

    SEC. 2.01. RECREATIONAL USE DEFINED. Recreational use is considered any area open for safe public use that contains trails, improved footpaths, parks, tot lots, playgrounds, or those areas having access to scenic views or open space.

    SEC. 2.02. OVERNIGHT USE PROHIBITED. There is to be no camping or loitering on the grounds or in public buildings or structures between sunset and sunrise. All events shall conclude at 10 p.m. Sunday-Thursday and at Midnight on Friday and Saturday. Overnight use is prohibited.

    SEC. 2.03. FIRES. Open fires are prohibited. Cooking fires will be allowed on grounds only in those areas equipped with District provided equipment designated for the containment of cooking fires.

    SEC. 2.04. GLASS. Glass may be used in indoor facilities only, or designated areas subject to General Manager approval. An additional deposit may be required for glass to be used at special events.

    SEC. 2.05 PETS. Pets may be off leash at outdoor facilities in designated areas and facilities only. Pets must be under voice control at all times. Animal owners are responsible for removal of animal excrement from the facilities.

    SEC. 2.06. CONDUCT - ALCOHOLIC BEVERAGES. (a) Patrons may use alcoholic beverages with meals in designated areas at recreation and parks system

    facilities, provided they conduct themselves in an orderly manner;(b) Alcoholic beverages may be served or may be sold with California Department of Alcoholic Beverage

    Control ("ABC") permit only at designated recreation and parks system facilities where sales are notprohibited, and provided a Facility Use Permit have been secured (see SEC. 28.089.15 for furtherdetails);

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    (c) No person shall be under the influence of intoxicating substances as provided in Section 647 (f) ofthe California Penal Code;

    (d) The District may withdraw the privilege to use alcoholic beverages at any time if the Sections andChapters as are contained in this ordinance are not abided by;

    (e) Use of illegal substances other than alcohol is prohibited.

    (f) Use of tobacco shall be in designated smoking areas only. Cigarette butts and other waste must beplaced in receptacles. Littering is prohibited.

    SEC. 2.07. INJURY TO OR MISUSE OF RECREATION AND PARKS SYSTEM PROPERTY.

    NO PERSON SHALL: (a) Willfully mark, deface, injure, tamper with , displace, or remove any buildings, bridges, tables,

    benches, fireplaces, railings, bleachers, ball fields , water lines, paving or paving materials or otherpublic utilities or parts thereof, signs, notices or placards, whether temporary or permanent,monuments, stakes, posts or other boundary markers, or other structures or equipment, orrecreation and parks system property or appurtenances whatsoever, either real or personal.

    (b) Litter, soil or defile buildings, structures, grounds, equipment or other recreation and parks systemproperty or appurtenances whatsoever. Trash, litter and other debris must be deposited into theproper receptacles.

    (c) Remove any soil, rock, stones, turf, trees, shrubs, or plants, down timber or other wood or materialsor make any excavations by tool,, equipment or any other means or agency.

    (d) Construct or erect any building or structure of whatever kind, whether permanent or temporary incharacter, or run or string any public utility into, upon or across such land except by District permit.

    (e) Trespass upon any area where prohibited.(f) Hunt, molest, or otherwise harm wildlife and plant life within the recreation and parks system.(g) Announce, advertise or call the public attention in any way to any article or service for sale or hire,

    except by District permit.(h) Paste, glue, tack or otherwise post any sign, placard, advertisement, or inscription, nor shall any person

    erect or cause to be erected any sign whatever within the recreation and parks system withoutpermission from the District.

    (i) Use any system for amplifying sounds, whether for speech or music or otherwise within therecreation and parks system unless a Facility Use Permit is first secured from the District.

    (Uj) Discharge any weapon of any type within the recreation and park system boundaries for any reason.

    (k) Make fires of any type for any reason in any area that is not properly equipped and designated tocontain a fire.

    (I) Use model rockets and remote-control model airplanes or drones in Scotia Parks and Open Spacewithout prior written approval from the District's General Manager.

    SEC. 2.08. POLLUTING WATERS OR DUMPING REFUSE PROHIBITED.

    NO PERSON SHALL: (a) Throw, discharge, or otherwise place or cause to be placed in the waters of any fountain, pond,

    stream or any other body of water in or adjacent to any component of the(a) (b)(a) recreation and park system or any tributary, stream, storm sewer or drain flowing into such

    waters any substance, matter or things, liquid or solid, which will or may result in the pollution of said waters.

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    (c)(b) Dump, deposit, or leave any trash not created within the boundaries of the recreation and park system.

    SEC. 2.09. OPERATION OF MOTORIZED VEHICLES-PROHIBITED ACTS.

    NO PERSON SHALL: (a) Fail to comply with all applicable provisions of the Vehicle Code of the State of California in

    regard to equipment and operation of motorized vehicles together with such chapters as arecontained in this ordinance.

    (b) Fail to obey all law enforcement officers and District employees who are hereafter authorized andinstructed to require persons within the boundaries of the recreation and park system to adhere tothe provisions of these chapters.

    (c) Fail to observe carefully all traffic signs, parking signs, and all other signs posted for the propercontrol of traffic and to safe guardsafeguard life and property.

    (d) Operate a motorized vehicle, other than SCSD-authorized vehicles, within the boundaries of thefacility except in those areas designated as driveways.

    SEC. 2.10. OPERATION OF NON-MOTORIZED VEHICLES--PROHIBITED ACTS. Non-motorized vehicles shall be defined as any form of transportation in which human or gravitational energy powers the source of transportation. Examples of such transportation include but are not limited to bicycles, skateboards, roller blades, roller skates, etc. NO PERSON SHALL: (a) Fail to comply with all applicable provisions of the Vehicle Code of the State of California in

    regard to equipment and operation of non-motorized vehicles together with such chapters as arecontained in this ordinance.

    (b) Fail to obey all law enforcement officers and District employees who are hereafter authorized andinstructed to require persons within the boundaries of the recreation and park system to adhere tothe provisions of these chapters.

    (c) Fail to observe carefully all traffic signs, parking signs, and all other signs posted for the propercontrol of traffic and to safe guardsafeguard life and property.

    (d) Operate non-motorized vehicles on any sidewalks, on pathways designated for pedestrian trafficonly, and within turf and landscaped areas.

    CHAPTER 3. - OPERATION OF WINEMA THEATER

    SEC. 3.01. HOURS OF OPERATION. All events may begin at 8:00am, and shall conclude at 10:00 p.m. Sunday-Thursday, and at Midnight on Friday and Saturday.

    SEC. 3.02. FACILITY CAPACITY. The maximum overall capacity of the Winema Theater is 464 persons. This includes 278 persons in fixed seating, and 186 additional capacity for seating on the lower level main floor. Additional seating must follow the additional seating template, provided by the SCSD and Fire Chief, which follows the California Code, allowing for minimum of four-foot (4') rows for exit. Any alternative seating templates must be approved by the Fire Chief.

    SEC. 3.03 DECORATIONS. Decorations for events may NOT be secured with pins, nails, tacks, or any other materials that may leave holes or cause any damage to the facility.

    SEC. 3.04. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. If an event

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    at the Winema Theater is open to the public, it must comply with all current ADA regulations.

    SEC. 3.05. WINEMA THEATER POCKET PARK. The Winema Theater Pocket Park will be operational during daylight hours only, or with a Facilities Use Permit, or written permission from the Scotia CSD General Manager.

    CHAPTER 4. - OPERATION OF SCOTIA MUSEUM

    SEC. 4.01. HOURS OF OPERATION. The Museum hours of operation will be determined, and may be changed, at the Board of Directors discretion. Hours will be posted at the Museum, in a conspicuous location.

    SEC. 4.02. MUSEUM FEES. Museum fees will be determined, and may be changed, at the Board of Directors discretion.

    SEC. 4.03. FACILITY CAPACITY. TBD The Museum capacity will be determined by the Fire Chief according to International Building Code (IBC) and National Fire Prevention Association (NFPA) standards. Once determined, the capacity will be posted in the facility.

    SEC. 4.04. RESTROOM FACILITIES. Restroom facilities are for Museum Patrons ONLY.

    SEC. 4.05. EXHIBITS. Museum exhibits and displays are not to be handled, moved, touched, climbed on, jumped off, or any such manner of touching unless explicated stated via signage, etc. This includes the locomotive equipment in the Museum Pocket Park adjacent to the museum building.

    SEC. 4.06. MUSEUM POCKET PARK. The Museum Pocket Park will be operational during daylight hours only, or with a Facilities Use Permit, or written permission from the Scotia CSD General Manager.

    CHAPTER 5. - OPERATION OF FIREMAN'S PARK

    SEC. 5.01. GROUP BARBECUE COMPLEX. Individuals or organizations desiring use of any portion of the group barbecue complex within Fireman's Park for an organized function shall obtain a Facility Use Permit.

    SEC. 5.02. PICNIC TABLES/BARBECUES. The public may use the picnic tables and barbecues in the park on a first-come first-served basis, unless otherwise reserved for a private party with a Reservation Permit. Reservation Permit Applications and rental fees are due thirty (30) working days prior to the event. Reservations should be made as early as possible to avoid schedule conflicts. At least 48 hours' notice of cancellation is required. Deposits will be will be returned within 30 days after the event.

    SEC. 5.03. RESTROOM FACILITIES. Restrooms may be reserved for special events, and will require a deposit fee and non-refundable restroom cleaning fee. Restroom facilities will remain locked unless otherwise noticed. Restroom use is limited to daylight hours only. The restroom key is to be used only by the Reservation Holder and associated party. The restroom will remain clean and locked when guests are finished. Upon return of the restroom facility key to the SCSD Office, the deposit will be returned within 30 days to the applicant. The key will not be duplicated, loaned, or given to others. If the key is lost, the deposit is forfeited, and a new deposit will be required to have a key reissued. Key check out may be revoked at any time.

    In the event that restroom facilities are unavailable, portable restrooms are required for events, including ADA compliant restrooms.

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    SEC. 5.04. OVERNIGHT USE PROHIBITED. All events shall conclude at 10:00 p.m. Sunday- Thursday

    and at Midnight on Friday and Saturday. Overnight use is prohibited unless a Facility Use Permit is first obtained from the District.

    SEC. 5.05. FIRES. Open fires are prohibited. Cooking fires will be allowed on grounds only in those areas equipped with District provided equipment designated and in portable barbecues designated for the containment of cooking fires.

    SEC. 5.06. PETS. The designated off leash area is defined as the fenced area of Fireman' s Park. All pet waste must be appropriately removed. Horses and other livestock are not allowed.

    SEC. 5.07. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. If an event

    at the Fireman's Park is open to the public, it must comply with all current ADA regulations.

    CHAPTER 6. - OPERATION OF BASEBALL PARK

    SEC. 6.01. LIGHTING. Baseball Park Lighting will be available for a charge with a valid Facility Use Permit, and charged at a rate set by the Board of Directors in the Fee Schedule.

    SEC. 6.02. GROUP BASEBALL PARK USE. The Baseball Park may be used by groups with a valid Facility Use Permit. See Fee Schedule for permit fees.

    SEC. 6.03. RESTROOM FACILITIES. Restroom facilities will remain locked unless otherwise noticed. Restroom use is limited to daylight hours only. Restrooms may be reserved for special events, and will require a deposit fee. The restroom key is to be used only by the Reservation Holder and associated party. The restroom will remain clean and locked when guests are finished. Upon return of the restroom facility key to the SCSD Office, the deposit will be returned within 30 days to the applicant. The key will not be duplicated, loaned, or given to others. If the key is lost, the deposit is forfeited, and a new deposit will be required to have a key reissued. Key check out may be revoked at any time. In the event that restroom facilities are unavailable, portable restrooms are required for events, including ADA compliant restrooms.

    SEC. 6.04. OVERNIGHT USE PROHIBITED. All events shall conclude at 10:00 p.m. Sunday- Thursday and at Midnight on Friday and Saturday. Overnight use is prohibited.

    SEC. 6.05. HORSESHOE PITS. The public may use the horseshoe pits on a first come basis. Any individual or organization desiring to use the horseshoe pits for an organized function must do so by obtaining a Facility Use Permit.

    SEC. 6.06. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. If an event

    at the Baseball Park is open to the public, it must comply with all current ADA regulations.

    CHAPTER 7. - OPERATION OF SOCCER FIELD

    SEC.7.01. RESTROOM FACILITIES. Restrooms may be reserved for special events, and will require a

    deposit fee and non-refundable restroom cleaning fee. Restroom facilities will remain locked unless otherwise noticed. Restroom use is limited to daylight hours only. The restroom key is to be used only by the Reservation Holder and associated party. The restroom will remain clean and locked when guests are finished. Upon return of the restroom facility key to the SCSD Office, the deposit will be returned within 30 days to the applicant. The key will not be duplicated, loaned, or given to others. If

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    the key is lost, the deposit is forfeited, and a new deposit will be required to have a key reissued. Key check out may be revoked at any time.

    SEC. 7.02. OVERNIGHT USE PROHIBITED. All events shall conclude at 10:00 p.m. Sunday- Thursday and at Midnight on Friday and Saturday. Overnight use is prohibited.

    SEC. 7.03. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. If an event at the Soccer Field is open to the public, it must comply with all current ADA regulations.

    CHAPTER 8. - OPERATION OF COMMUNITY FOREST

    SEC. 8.01. RIVER ACCESS. Use of motorized vehicles on the river bar and through the Community Forest, on or off trails, is prohibited. The River bar and access road is designated for pedestrian traffic only. River access will be open Sunrise to Sunset. Camping or overnight use is not authorized. The District does not provide lifeguards at the river, swim at your own risk.

    SEC. 8.02. UNAUTHORIZED TAKE FROM THE COMMUNITY FOREST, INCLUDING

    THE RIVER BAR. Shall comply with Section 2.0727.0l(c) of this ordinance. Any unauthorized take of any natural resource from the community forest is prohibited and will be considered a violation of this ordinance and be dealt with according to Chapter 10.

    CHAPTER 9. - PERMITS, FEES AND DEPOSITS

    SEC. 9.01. FACILITY USE PERMITS REQUIRED. A valid facility use permit is required for individuals or organizations to use any indoor facility or any outdoor facility which may include, but shall not be limited to, any of the following:

    (a) Nonspontaneous large group activities consisting of fifty (50) or more persons;

    (b) The charging of an admission or entrance fee;

    (c) The use of District facilities not ordinarily available for public use;

    (d) Regularly occurring organized team or league use of District sports fields or courts;

    (e) The sale of merchandise, food or beverages;

    (f) The sale or service of alcoholic beverages;(g) The setting up of booths, stages, vending carts or stands, kiosks, bleachers or similar structures;(h) The barricading of any District street or other street use that would impede the normal flow of

    traffic;

    (i) Amplified music or sound;

    (j) The need for access to District utilities;

    (k) The need for garbage collection specific to the activity or event; or(l) The staging or shooting of commercial motion or television pictures or still photography,

    exempting local businesses, filming for educational purposes, and tourism productions, as furtherdefined by the District Board, when such activities do not otherwise require a District permit.

    (m) Any use of the Winema Theater.

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    (n) The General Manager or Board of Directors may impose additional permits or permitrequirements.

    (o)(n) SEC. 9.01.a02.. EVENT TYPE DEFINITIONS. The District shall issue permits based on the following definition

    of use: (a) Event - defined as use with estimated attendance of less than 500 persons and no more than posted

    capacities at indoor facilities; for which off road and facility parking space is adequate; for whichstreet closures are not required; and for which cancellation of approved vendor programs is notrequired.

    1i. Major Event - Major Events are classified as events drawing more than 50 people total or events that close a District street. A non-refundable application- processing fee must accompany the application. Applications must be submitted at least 30 days in advance of event date.

    iill. Minor Event - Minor Events are classified as events drawing 50 people or less that do not close any streets. A non-refundable application-processing fee must accompany the application. Applications must be submitted at least 30 days in advance of event date.

    (b) Large Scale Community Event - defined as use with estimated attendance of more than 500 personsbut no more than posted capacities at indoor facilities or for which off- road and facility parkingspace is adequate; or for which street closures may be required; or for which cancellation of anapproved vendor program is required. A non-refundable application-processing fee mustaccompany the application. Applications must be submitted at least 30 days (60 days for eventsover 1000 participants) in advance of event date.

    (c) Vendor Contract - defined as use by those individuals approved by the District Board of Directors,offering ongoing programs on a regular basis for no more than twelve months. Anyone wishing tosell food or goods at any park facilities, must have a current business license, insurance, and a validVending Permit. Please allow up to 30 days for the application process.

    (d) Business License for Booth Sales - Any person or organization, including a non-profit organization,who is selling food or merchandise at a special event must have a 1-day booth permit. Informationonly booths do not need a booth permit.

    (e) Film Permits - A Photography/Motion Picture Permit is required for use of SCSD parks, buildings,or grounds for the staging or shooting of commercial motion or television pictures andphotography.

    SEC. 9.0203. FACILITY USE PERMIT PROCESS. Any individuals or organizations seeking issuance of a Facility Use Permit hereunder shall file a permit application to use District facilities on the appropriate application form provided by the District. All requests must be filed with the District along with the required application processing fee, deposit, use fees, proof of appropriate insurance coverage, and fees for other services at least thirty (30) working days prior to the actual event date. The General Manager, under direction of the Board, may impose additional conditions for approval. All Event Permits shall be reviewed by the Fire Chief.

    SEC. 9.0304. FACILITY USE FEES. Facility use fees, as established and adopted by the District Board on an annual basis in the Fee Schedule, shall be charged for and must accompany each Facility Use Permit request required hereunder for said facility use permit request to be fully and properly executed by the District.

    SEC. 9.03.a05. FEE STRUCTURE DEFINITIONS. The District shall identify the following fee structure definitions when charging customers for use of facilities:

    o A "Non-Profit Group" shall be defined as any group or organization which can supply proof ofnon-profit status via the Internal Revenue Service code. Other Governmental entities shall beconsidered as falling within the guidelines of this definition.

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    o A "Vendor" shall be defined as an individual or organization, approved by the District Board of Directors, that has a fully executed vendor contract for use of District parks and recreation facilities.

    o A "Private Citizen/Business" shall be defined as other potential users not fitting within the "non-profit group" or "vendor" definition.

    o A "Commercial Event" shall be defined as an event being held for the purpose of private financial gain for an individual or organization.

    o An "Event Host" shall be defined as a District employee who has received training regarding use of District facilities for outside events. Event hosts are required for all events at District facilities for those events sponsored by a District approved vendor.

    o The "All Day Rate" shall be defined as a fee charged specifically for use of the Winema Theater and which includes access to the facility for greater than four (4) consecutive hours.

    o The "Half-Day Rate" shall be defined as a fee charged specifically for use of the Winema Theater and which includes access to the facility for a maximum of four consecutive hours.

    SEC. 9.03.b06. FACILITY USE FEES. The District shall charge rates for use of District-owned facilities as outlined in the Fee Schedule.

    SEC. 9.03.c07. EVENT SERVICES FEES. The District shall charge a fee per hour for an event host for events requiring a host. The minimum charge shall be two hours. Other event service fees shall be determined each year and are based on the direct expense associated with providing said service. Such event fees shall be reviewed periodically and established and adopted by the Board in the Fee Schedule.

    SEC. 9.03.d08. RECREATION PROGRAM FEES. The District shall charge participants program fees based on the direct expenses associated with each individual program. Program fees shall be determined each yearperiodically and as programs are added to the Fee Schedule. Program fees shall be adopted by the Board within two months of the inception or change of fees.

    SEC. 9.0410. DEPOSIT. A deposit, as established and adopted by the District's Board in the Fee Schedule must accompany each Facility Use Permit request. The deposit shall be refunded to the applicant within thirty (30) working days if the facility is restored to pre-use conditions. If District clean-up is required to restore the facility to pre-use conditions or damage is noted to the facility, any refund will be less the expense associated with returning the facility to pre-use conditions.

    SEC. 9.04.a11. FACILITY USE DEPOSIT FEES. The District shall charge a deposit for events. which qualify and are defined as special events or large-scale community events, as outlined in the Fee Schedule.

    SEC. 9.0512. INSURANCE. All events requiring a Facility Use Permit shall obtain Liability Insurance for the event; a Facility Use Permit request shall not be considered fully executed unless the individual or organization seeking issuance of a Facility Use Permit obtains and furnishes liability coverage for the event which is acceptable to the District.

    Insurance is required for all Facility Use Permits except as otherwise prohibited by law or in the event an exemption is obtained from the General Manager. When required insurance must be submitted to the SCSD thirty (30) business days prior to the event, event holder will provide:

    o A Certificate of Insurance of $2,000,000 liability coverage. (General Aggregate and Each Occurrence).

    o An endorsement, naming the "Scotia Community Services District, it's elected or appointed officers, officials, employees and volunteers" as additionally insured.

    o The endorsement must also provide a statement that the insurance will be primary and that the insurance will not be cancelled without prior 30-day written notice given to the Scotia Community Services District.

    o Liability Release Form - add language SEC. 9.0613. PERMITS FOR USE OF FACILITIES. The District shall only grant a Facility Use Permit for

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    organized use of a facility when each of the following findings can be made: (a) The requested area of the recreation and parks system for-which the facility is located within is

    available during the period for which the Facility Use Permit is requested;(b) The expected attendance does not exceed the capacity of the facility or area, as determined by the

    International Building Code (IBC) and National Fire Prevention Association (NFPA) standards;(c) The use for which the Facility Use Permit is sought complies with the use established for the

    facility or area requested.SEC. 9.0714. USE OF SOUND AMPLIFICATION SYSTEM. The District shall only grant permission for

    use of any sound amplification system when each of the following findings can be made: (a) The individual or organization seeking permission for use of a sound amplification system must

    file, with the District, a Facility Use Permit request for the facility in which use of the soundamplification system is requested.

    (b) The sound amplification system proposed will not unduly inconvenience or disturb neighboringproperties or other recreation and parks system facility users, nor violate any established NoiseOrdinance.

    (c) The maximum noise from use of the sound amplification system complies with HumboldtCounty's Noise Regulations.

    (d) The use for which permission is sought complies with the use established for the facility or arearequested.

    For those events at which sound amplification systems are utilized, the following requirements shall also be required: (a) A District employee, or other designee, will be assigned to be present throughout the event.

    SEC. 9.0815. SALE OR SERVICE OF ALCOHOLIC BEVERAGES. The District shall only

    grant permission for sale or service of alcoholic beverages when each of the following conditions are met: (a) The individual or organization seeking permission for sale or service of alcoholic beverages must

    file, with the District, a Facility Use Permit request for the facility in which the sale of alcoholicbeverages is requested;

    (b) The individual or organization seeking permission has a valid permit from the ABC to sellalcohol;

    (c) If applicable, the individual or organization seeking permission has secured outside securityservices;

    (d) The use for which permission is sought complies with the use established for the facility or arearequested.

    (e) A District employee, or other designee, will be assigned to be present throughout the event;(f) Facilities will not be rented for events at which the consumption of alcoholic beverages will be a

    principal activity.The General Manager has the authority to impose additional conditions, including insurance and liability provisions, as a requirement for issuance of a fully executed Facility Use Permit. Additional Fees and Rates may be required at events that intend to sell or serve alcohol.

    SEC. 9.0916. USE OF DISTRICT-OWNED EQUIPMENT. The District may make available to individuals or organizations recreation-related equipment, which can be utilized for outdoor use, as determined by the General Manager or Board of Directors. District shall only grant permission for use of District-owned equipment when each of the following findings can be made:

    (a) The individual or organization seeking permission for use of District-owned equipment must berequesting said equipment in conjunction with an event at a District facility which is beingsponsored by the individual or organization;

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    (b) The Individual or organization must file, with the District, a Facility Use Permit request for thefacility in which the equipment will be utilized;

    (c) The requested equipment is available during the period for which use of the equipment isrequested;

    (d) The individual or organization requesting use of SCSD-owned equipment furnishes the Districtwith appropriate liability coverage.

    SEC. 9.1017. WAIVER. A waiver of the fees and/or deposit for certain types of protected activities may be available upon the discretion of the General Manager.

    SEC. 9.1118. APPEALS. An appeal of the action of District staff on any Facility Use Permit pursuant to this chapter must be in writing and filed by or on behalf of the individual or organization seeking the Facility Use Permit, within (10) days after the action of District staff on the Facility Use Permit request. The appeal shall set forth in detail the factual and legal basis of the appeal. The Board of Directors shall consider and act on the appeal within forty-five (45) days after the appeal is filed. The individual or organization filing the appeal shall be entitled to submit oral or written evidence to the Board in support of the appeal. Action of the Board of Directors on the appeal shall be final.

    CHAPTER 10. - ENFORCEMENT

    SEC. 10.01. AUTHORITY. California Government Code Section 61064(a) states the "violation of any rule, regulation, or ordinance adopted by a board of directors is a misdemeanor punishable pursuant to Section 19 of the Penal Code." California Government Code Section 61064(b) allows any citation issued by the SCSD for the violation of a rule, regulation, or ordinance adopted by the Board "may be processed as an infraction pursuant to subdivision (d) of Section 17 of the Penal Code." Finally, Cal. Gov't Code 61064(c) allows the Board to confer on "designated uniformed district employees the power to issue citations for misdemeanor and infraction violations of state law, city or county ordinances, or district rules, regulations, or ordinances when the violation is committed within a facility and in the presence of the employee issuing the citation. District employees shall issue citations pursuant to Chapter SC (commencing with Section 853.5) of Title 3 of Part 2 of the Penal Code."

    SEC. 2.010.02. DESIGNATED EMPLOYEES. Each act that violates this Parks and Recreation Ordinance is a violation of the Scotia Community Services District's rules and shall constitute a separate offense. A violation of this section is punishable as a misdemeanor or infraction, chargeable at the General Manager' s or District's Counsel's discretion

    SEC. 3.010.03. PENALTY. (A) It shall be unlawful for any person to violate any provision or to fail to comply with any of the requirements of this ordinance or the provisions of any ordinance adopted by reference by this ordinance. Any person violating any of such provisions or failing to comply with any of the mandatory requirements of this ordinance shall be guilty of a misdemeanor. Any person convicted of a misdemeanor under the provisions of this ordinance shall be punishable by a fine of not more than $1,000 or by imprisonment in the county jail for a period not exceeding six months, or by both such fine and imprisonment. Each such person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of this ordinance, or the provisions of any ordinance adopted by reference by this ordinance, is committed, continued, or permitted by such person and shall be punishable accordingly. Any violation of this ordinance which is declared to be a misdemeanor shall be considered and treated as an infraction subject to the procedures described in Cal. Penal Code§§ 19.6 and 19.7, when:

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    (1) The District Manager or District Counsel files a complaint charging the offense as an infraction unless the defendant, at the time he is arraigned, after being informed of his rights, elects to have the case proceed as a misdemeanor; or

    (2) The court, with the consent of the defendant, determines that the offense is an infraction in which event the case shall proceed as if the defendant had been arraigned on an infraction complaint.

    (B) In addition to the penalties provided by this section, any condition caused or permitted to exist in violation of any of the provisions of this ordinance, or the provisions of any ordinance adopted by reference by this ordinance, shall be deemed a public nuisance and may be summarily abated by this District, and