trestle business hire pack
DESCRIPTION
Please download this pack if you would like to hire Trestle Arts Base for a business meeting, function or event.TRANSCRIPT
Business hire at Trestle Arts BaseBusiness hire at Trestle Arts BaseBusiness hire at Trestle Arts BaseBusiness hire at Trestle Arts Base
We know how important it is to find the right venue for your business event.
Whether you are planning a seminar, conference or meeting, Trestle Arts Base is
the ideal setting. A unique chapel conversion situated in the tranquil surroundings
of Highfield Park, St Albans and complete with free on-site parking. Trestle Arts
Base is just under 10 minutes from the town centre, 5 minutes from St Albans City
Station, and close to major routes on the A1 and M25.
Trestle Arts Base is fully equipped with a wide range of state of the art facilities
suitable for all business requirements. We offer a choice of spaces to suit your
needs and provide a range of catering options for up to 120 delegates and Wi-Fi is
available throughout the building. In addition, we also offer our own team-
building events, which can be tailored to your needs. Please contact us for full
information.
The TheatreThe TheatreThe TheatreThe Theatre: a superb place to host conferences, special awards and ceremonies,
equipped with full audio visual, stage lighting and sound facilities. Its versatility
also enables it to be used for trade fairs, product launches, and corporate
entertainment.
The ApexThe ApexThe ApexThe Apex: a stunning space to hold your meetings, seminars, interviews or use as a
breakout room; featuring the Chapels original arched window and a partial glass
floor decorated with the architectural plans of the building, it is guaranteed to
make an impact.
The Studio: The Studio: The Studio: The Studio: a bright attractive space with sprung dance floor, mirrored wall, and
powerful sound system. It is an ideal space for team building activities and
breakout seminars. Trestle offers its own physical theatre based team-building
workshops and events tailored specifically to your needs. Please contact us for full
information
The Gallery Cafe and Bar: The Gallery Cafe and Bar: The Gallery Cafe and Bar: The Gallery Cafe and Bar: a versatile space ideal for welcoming delegates, drinks,
or additional breakout space with seating for up to 40 individuals.
For prices and full details, please contact:
Clare WinterClare WinterClare WinterClare Winter
Finance and Venue Manager
Email: [email protected]
Trestle Arts Base, Russet Drive, St Albans, Herts AL4 0JQ Tel: 01727 850950Tel: 01727 850950Tel: 01727 850950Tel: 01727 850950
Please accept a warm welcome from all at Trestle Arts Base and a thank you for Please accept a warm welcome from all at Trestle Arts Base and a thank you for Please accept a warm welcome from all at Trestle Arts Base and a thank you for Please accept a warm welcome from all at Trestle Arts Base and a thank you for
taking the time to read our Business Hire Pack.taking the time to read our Business Hire Pack.taking the time to read our Business Hire Pack.taking the time to read our Business Hire Pack.
Trestle Arts Base offers stunning contemporary design married beautifully with the
features of the original building, a unique 100 year old converted chapel. As a fully
operational arts centre we can offer technical support, insight and advice to help
ensure that your business event is everything you imagined.
Trestle offers facilities for a wealth of businesses events including meetings, away
days, seminars, conferences, presentations, launches and parties.
Trestle Arts BaseTrestle Arts BaseTrestle Arts BaseTrestle Arts Base is a registered Charity andis a registered Charity andis a registered Charity andis a registered Charity and is actively seeking sponsorship for is actively seeking sponsorship for is actively seeking sponsorship for is actively seeking sponsorship for
some of its core activities. If your business is interested in sponsorship some of its core activities. If your business is interested in sponsorship some of its core activities. If your business is interested in sponsorship some of its core activities. If your business is interested in sponsorship
packages wepackages wepackages wepackages we will be happy to discuss any potential partnerships with you. will be happy to discuss any potential partnerships with you. will be happy to discuss any potential partnerships with you. will be happy to discuss any potential partnerships with you.
Included in this pack you will find:
• Business Hire at Trestle Arts Base
• Specifications and Prices
• Sample Menus
• Frequently Asked Questions
• Map and Directions
• Terms and Conditions
• Business Hire Enquiry Form
• Catering Requirements Form
We look forward to welcoming you in person at Trestle Arts base.
With our very best regards
Clare Winter
Finance andFinance andFinance andFinance and Venue ManagerVenue ManagerVenue ManagerVenue Manager
01727 850 950
Specifications and basic pricesSpecifications and basic pricesSpecifications and basic pricesSpecifications and basic prices
The TheatreThe TheatreThe TheatreThe Theatre
Dimensions: Length – 13.5m, Width – 13.5m, Height – 5m
Capacity: 84 seats as standard. (Up to 125 guests in other layouts)
Facilities include: (Optional use of) audio visual multi-media projection, stage
sound and lighting (including special effects). The services and
expertise of a professional theatre technician are available at
an additional cost. Full technical details are available on
request.
Costs: Cost per hour day rate: £70 + VAT
Daily Hire 8 hours day rate (9.30am – 5.30pm): £400 + VAT
The ApexThe ApexThe ApexThe Apex
Dimensions: Length – 7.1m, Width – 4.9m, Height – variable
Capacity: Theatre style seating for up to 40 individuals. Alternative
layouts available, including boardroom and cabaret style
seating for up to 20 delegates.
Facilities include: (Optional use of) multi-media projector, OHP, flipcharts and
CD player.
Cost: Cost per hour day rate: £60 + VAT
Daily Hire 8 hours day rate (9.30am – 5.30pm): £335 + VAT
The StudioThe StudioThe StudioThe Studio
Dimensions: Length – 7.7m, Width – 6.93m, Height – 2.6m
Capacity: 20 delegates
Facilities include: A mirrored wall, sprung dance floor, (optional use of) a CD
player and electronic keyboard.
Costs: Cost per hour day rate: £50 +VAT
Daily Hire 8 hours day rate (9.30am – 5.30pm): £280 + VAT
These charges cover room setup to your specification ready for your event and at
an additional cost, support from a Duty Manager and catering.
The Gallery Café and Bar The Gallery Café and Bar The Gallery Café and Bar The Gallery Café and Bar (available for private hire between 6pm – 9.30pm)
Dimensions: Length – 7.9m, Width – 5.1m, Height – 2.9m
Capacity: Cafe style seating for up to 40 delegates.
Facilities include: Fully functional bar, cafe and exhibition space. With (optional
use of) fully integrated sound system, audio visual multi-media
projection, OHP and flipcharts.
Cost: Cost per hour day rate: £25 +VAT
Daily Hire 8 hours day rate (9.30am – 5.30pm): £140 + VAT
Trestle Arts Base Trestle Arts Base Trestle Arts Base Trestle Arts Base (whole building)
Dimensions: See individual room specifications
Capacity: Maximum capacity 300 delegates (across all spaces)
Facilities include: All of the above
Cost: Cost per hour day rate: £205 + VAT
Daily Hire 8 hours day rate (9.30am – 5.30pm)*: £1150 + VAT
*A discount will be offered if members of the public can be admitted to the Gallery
Café during normal working hours.
Buffet MenusBuffet MenusBuffet MenusBuffet Menus
Trestle Arts Base can provide a high quality in-house catering service for up to 40
delegates. Functions catering for over 40 delegates will be provided through our
preferred outside catering company.
ThThThThe Rehearsal Buffete Rehearsal Buffete Rehearsal Buffete Rehearsal Buffet
Breakfast Buffet - ££££5.605.605.605.60 per delegateper delegateper delegateper delegate
A mixture of freshly baked Danish Pastries
Warm Croissants served with butter and a selection of jams
Coffee and Quality Tea Selection (including herbal)
Fresh Orange Juice and Bottled Mineral Water
The Show Time BuffetThe Show Time BuffetThe Show Time BuffetThe Show Time Buffet
Lunchtime Buffet - ££££8.158.158.158.15 per delegateper delegateper delegateper delegate
A selection of miniature artisan rolls, filled with a mixture of savoury fillings;
Including, Mozzarella & Pesto, Mature cheddar & Homemade Chutney and
Chicken, Wild Rocket & Lemon Garlic Mayo.
Platter of glazed Chicken Wings
A selection of Fresh Quiche Slices (vegetarian options available)
Assorted Kettle Chips and dipping Salsa
Exotic Fresh Fruit Platter
Jugs of Iced Water
The Encore BuffetThe Encore BuffetThe Encore BuffetThe Encore Buffet
Lunchtime Buffet - ££££9.159.159.159.15 per delegateper delegateper delegateper delegate
A selection of miniature artisan rolls, filled with a variety of savoury fillings;
Including, Prosciutto Ham & Vine Tomatoes and Mozzarella & Caramelised Onion
Chutney
Platter of glazed Chicken Skewers
Bite sized Bruschettas, hand finished with a range of toppings
A selection of Fresh Quiche Slices (vegetarian options available)
Tortilla Dipping Chips with Salsa, Sour Cream and Guacamole
Exotic Fresh Fruit Platter
Jugs of Iced Water
The Interval SelectionThe Interval SelectionThe Interval SelectionThe Interval Selection
Snacks & Nibbles - £3.£3.£3.£3.66660 per delegate0 per delegate0 per delegate0 per delegate
A mouth watering selection of black and green olives
Tortilla Dipping Chips, kettle chips and crackers
Carrot & cucumber crudités, mixed nuts
A selection of dips including Salsa, Sour Cream and Guacamole
All items are subject to availability.
All prices include VAT. Service is not included.
Regrettably we cannot guarantee any items on our menu are free from nuts or our fish is free from
bones.
Drink OptionsDrink OptionsDrink OptionsDrink Options @ £1.@ £1.@ £1.@ £1.50505050 per delegate per, per round of drinksper delegate per, per round of drinksper delegate per, per round of drinksper delegate per, per round of drinks
Hot and cold drinks can be made available for delegates throughout the course of
the day. Please pre- order before the date of the event.
On arrival Mid-morning Lunchtime Mid-afternoon
Tea / Instant
Coffee &
Biscuits
Mineral Water
& Orange
Juice
All Trestle house wines are from the Delicato winery in California, one of the most
advanced wineries in the world. Together they work with a crack winemaking team
who really understand how to coax the best from the regions grapes.
The Furious Boar wines sold at Trestle Gallery Café are named after one of
California’s most unusual and unexpected inhabitants, the boar. Unbeknownst to
the rest of the world, the area has the world’s third largest boar population and they
wander the vineyards of California in search of a tasty snack or two.
White / Furious Boar ChardonnayFurious Boar ChardonnayFurious Boar ChardonnayFurious Boar Chardonnay, California 2008
A really fresh and zingy Chardonnay full of pineapple, pears, apple and lemon
finished with delicious toasted almond flavours coming from the oak.
£12.25 per bottle (approx 5 glasses)
Red / Furious Boar Merlot, Furious Boar Merlot, Furious Boar Merlot, Furious Boar Merlot, California 2008
Make way for lashings of delicious raspberry ripple ice cream. This is smooth,
supple merlot and an incredible pleasure to drink.
£12.25 per bottle (approx 5 glasses)
Rosé / Furious Boar Zinfandel Furious Boar Zinfandel Furious Boar Zinfandel Furious Boar Zinfandel Rosé, Rosé, Rosé, Rosé, California 2008
UK wine drinkers love Zinfandel Rosé! Fruity, fresh and fun it's the closest you can
get to sunbathing on Venice Beach without getting on a plane.
£12.25 per bottle (approx 5 glasses)
Frequently asked questionsFrequently asked questionsFrequently asked questionsFrequently asked questions Question:Question:Question:Question: How much does it cost?
Answer:Answer:Answer:Answer: The costs depend on many different elements, including which room/s
you require and how much technical assistance you need. There are also staffing
catering costs to be considered. Please fill in the form included so we can tailor the
costs to your exact requirements. Question:Question:Question:Question: Is there free on site car parking at Trestle?
Answer:Answer:Answer:Answer: Yes, Trestle Arts base has parking for up to 30 vehicles. The main entrance
to the car park is located at the Princess Diana Drive entrance.
Question:Question:Question:Question: What are Trestle Arts Base normal opening times?
AAAAnswer:nswer:nswer:nswer: Access is normally available between 9.30am to 5.30pm. For special events
we can extend the opening hours until midnight (including get out times). An early
open can be arranged although there will be a nominal staffing charge for this.
Question:Question:Question:Question: How much notice do you need to ensure I get the date/dates I want?
Answer:Answer:Answer:Answer: Ideally at least 6 months – or as much as possible. The earlier you book
your event, the more likely we are to be able to guarantee the date and times you
require.
Question: Question: Question: Question: Do you offer catering facilities?
Answer: Answer: Answer: Answer: Yes, Trestle Arts Base offers tailored bar and catering services from freshly
made business lunches to luxury canapé buffets. We are fully licensed and can
provide a full bar service for business events and functions. The Gallery café is
open Mon-Fri 9.30am-5pm and Sat 9.30am-3.30pm and bar facilities are available
during the evening.
Question: Question: Question: Question: Will Trestle Arts Base provide staffing for events and functions?
Answer:Answer:Answer:Answer: Yes. We can supply a Duty Manager, a Duty Technician, Ushers, Bar and
Catering Staff, although there will be a nominal charge for additional staff.
Question: Question: Question: Question: Will Trestle Arts Base offer marketing opportunities for our event?
Answer:Answer:Answer:Answer: Yes, our prices include free event listing on our website. We will also aim
to display your marketing material around the venue (space allowing) under the
condition that it is supplied to our marketing department at least 6 weeks prior to
your event. Additional marketing support can be offered if agreed with our
Marketing Manager (there may be a nominal charge for this) and all outside
advertising will be recharged to the Hirers in full.
If your business is looking for sponsorship opportunities, we will be happy to If your business is looking for sponsorship opportunities, we will be happy to If your business is looking for sponsorship opportunities, we will be happy to If your business is looking for sponsorship opportunities, we will be happy to
consider including you in our own publicity or working with you on consider including you in our own publicity or working with you on consider including you in our own publicity or working with you on consider including you in our own publicity or working with you on
collaboracollaboracollaboracollaborative projects. tive projects. tive projects. tive projects.
Business Hire Enquiry Form
Company Name: Type of Event:
Name: Date(s) Required:
Address:
Postcode:
Telephone
Email:
Days required: Monday Tuesday Wednesday Thursday Friday
Saturday Sunday
The Theatre:
From: Catering requirements:
Yes No
Please fill in your requirements on the order form
provided (NB; if you require catering for over 40
delegates please contact [email protected] for
details)
To:
Number of delegates: Technical Requirements:
The Apex: From: Catering requirements:
Yes No
Please fill in your requirements on the order form
provided (NB; if you require catering for over 40
delegates please contact [email protected] for
details)
To:
Number of Delegates: Technical Requirements:
The Studio: From: Catering requirements:
To: Yes No
Please fill in your requirements on the order form
provided (NB; if you require catering for over 40
delegates please contact [email protected] for
details)
Number of Delegates: Technical Requirements:
Please note: Additional charges may be made for staffing, catering and technical
requirements
Catering Requirements
Company name:
_______________________________________________________________________
Date of event:
_________________________________________________________________________
Contact name and number:
____________________________________________________________
Buffet order form
No of
delegates
Time required Any additional dietary
requirements
The Rehearsal Buffet
The Show Time
Buffet
The Encore Buffet
The Interval
Selection
Hot and Cold Drinks
No of
delegates
Time required Any additional dietary
requirements OA MM L MA
Tea / Instant Coffee
& Biscuits
Mineral Water &
Orange Juice
House Wine
No of glasses No of bottles Time required
Red
White
Rosé
Any additional requirements;
Trestle Terms Trestle Terms Trestle Terms Trestle Terms &&&& Conditions of HireConditions of HireConditions of HireConditions of Hire
CateringCateringCateringCatering – If you require catering for your event, it must either be provided
by Trestle or another professional catering company. If an external catering
company is used, Trestle charges a fee of 10% of the total room hire cost. Copies of
Food Hygiene and Insurance certificates are required from external caterers. If you
have chosen a Trestle catering option, numbers must be confirmed 14 days prior to
your hire date.
PaymentPaymentPaymentPayment – must be made in full on receipt of an invoice. We accept credit/debit
cards and cheques. Cheques should be made payable to: Trestle Theatre Co Ltd. The
User agrees to pay Value Added Tax at the current rate.
Data ProtectionData ProtectionData ProtectionData Protection – Trestle Theatre Company is registered as a Data Controller with
the Data Protection Registrar. Data will be shared with visiting companies if they
are registered as a Data Controller with the Data Protection Registrar and handle
the data in accordance with the terms of the Data Protection Act (1998). All data
supplied to Trestle Arts Base from patrons purchasing tickets to productions will be
handled in accordance with the terms of the Data Protection Act (1998).
Cancellation PolicyCancellation PolicyCancellation PolicyCancellation Policy – Cancellation of the booking is required in writing. Trestle
will retain 30% of the booking fee if the booking is cancelled before 28 days of the
date of the hire. If a cancellation is made less than 28 days prior to the hire date
there will be no refund.
PremisesPremisesPremisesPremises – The User is, during the hire period, responsible for the supervision of
the hired space, the fabric and the contents, their care, safety from damage or
change, and the behaviour of all people using the premises; including proper
supervision of car-parking arrangements to avoid obstruction of the highway.
The User must not use the premises for any purpose other than described in this
agreement, and must not sub-let or allow the premises to be used in any unlawful
practice. Smoking is not permitted anywhere inside Trestle Arts Base. Animals
excluding “seeing and hearing” guide dogs are not permitted inside Trestle Arts
Base. At the end of the hire period, the User must leave the premises and surrounds
in a clean and tidy condition, and replace any contents temporarily removed from
their usual position. If any damage to the fabric of the building is sustained, full
costs, after investigation, will be re-charged to the hirer as well as any deep
cleaning costs in the case of wine spillage on carpets or any excessive dirt left on
walls or floors.
Opening HoursOpening HoursOpening HoursOpening Hours – The premises cannot be used for public entertainment except
between the hours 8.30am to 12.00 midnight 7 days per week. Our normal office
hours are 9.30am – 5.30pm.
Regulations and LicencesRegulations and LicencesRegulations and LicencesRegulations and Licences – The User must comply with all conditions and
regulations by the Fire Authority, Local Authority, the Local Magistrate’s Court or
otherwise. The User must comply with the Health and Safety at Work Act 1974.
The User must supply one chaperone for every 10 children under 16, and ensure
that any children under eight (8) years of age comply with the provisions of the
Children Act 1989 and that only fit and proper persons have access to the children.
The User is responsible for any permissions and fees due to the Performing Rights
Society, the MCPS or other.
The User must not exceed the maximum number of persons agreed for this hire,
without prior written permission from Trestle Theatre Company, which may be
withheld due to Fire Regulations.
The User must keep a register of all their personnel within the building.
The User must ensure that all personnel are fully instructed in fire and emergency
evacuation procedures. This is in accordance with the Public Entertainments
Licence issued under the Local Government (Miscellaneous Provisions) Act
1982/Stage Play Licence under the Theatres Act 1968.
Additional Equipment – All electrical equipment to be brought into Trestle Arts
Base must be maintained and operated in accordance with the Electricity at Work
Regulations 1989, and no equipment must be used without prior agreement by
Trestle Theatre Company.
All use of set, props, and special effects must be agreed and approved by Trestle
Theatre Company’s Technical Manager before the commencement of the hire.
Anyone wishing to film or record and event may do so only by prior arrangement
with Trestle Theatre Company.
Insurance – The User is responsible for the insurance of its own personnel and
property against all risks and fully indemnify Trestle Theatre Company against all
costs, claims and demands in respect of personal injury or damage to, or loss of,
property and any financial or economic loss resulting from anything done or
omitted by the User. Neither party must do anything on the premises whereby the
insurance policy of the other may be invalidated or which may cause an increased
premium to become payable.
Force Majeure – If by reason of any strike, lockout, war, fire, epidemic, riot, natural
calamity, national mourning, order of government or local authority, act of God, or
other cause beyond the control of either party, the hire is cancelled, the agreement
will be null and void, and no claim will be made by either party against the other.
Map and DirectionsMap and DirectionsMap and DirectionsMap and Directions
By Car:By Car:By Car:By Car: Trestle Arts Base is a ten minute drive from St Albans City Centre, signposted from
the A1081 and A1057, and 10 minutes from junction 22 of m25
By Train:By Train:By Train:By Train: Trestle Arts Base is 2 miles from St Albans City Station and can be accessed by taxi
or bus.
By Bus:By Bus:By Bus:By Bus: Take the S1/S2 Uno bus from St Albans City Centre or Stop B at St Albans City
Station, alighting at the second stop on Drakes Drive. Alternatively take the 655 Uno bus
between Hatfield and Borehamwood or the S7 Uno bus, alighting at Ashley Road or Hill End
Lane.
ByByByBy TaxiTaxiTaxiTaxi
(Approximately £6 from St Albans City Station)
GoldlineGoldlineGoldlineGoldline Taxi:Taxi:Taxi:Taxi: 01727 833333 / AbbeyAbbeyAbbeyAbbey AAAA StarStarStarStar Taxi:Taxi:Taxi:Taxi: 01727 855555