tuesday, november 17, 2015 school district administrative ......board of education regular meetings...

FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT

Tuesday, November 17, 2015

School District Administrative Center 520 Fifth Avenue

MISSION STATEMENT – WHAT IS OUR PURPOSE?Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will succeed and contribute to a diverse and changing society. CORE VALUES – HOW WILL WE BEHAVE?• Student-Centered: Center everything we do on the student and student learning. • Respect: Embody respect for the diversity and dignity of all. • Safe Environment: Strive to provide a safe learning environment.• High Expectations: Maintain high expectations and educational opportunities to inspire high achievement. • Collaborative: Actively collaborate with students, family, and community to support student success.

• Innovative: Aim to be innovative and adaptive to student needs.

VISION STATEMENT – WHAT DOES SUCCESS LOOK LIKE?We envision learning without boundaries, where every student achieves his/her path to academic and career success. Learning will be driven by student need, through flexible and adaptive options. Supporting the district’s educational system are highly engaged families; proven technology infrastructure; staff that are continually raising the bar in their profession; and a community that is committed to growing our future.

STRATEGIC GOALS – HOW WILL WE SUCCEED?1. Personalized Learning: Provide students with options to meet their needs and achieve academic success.

2. Effective Communication: Establish transparent and consistent communication to increase student, parent, staff and community connectedness with the District.

3. Parent & Community Engagement: Engage parents and community groups with schools to facilitate a stronger learning environment for students.

4. Organizational Support: Create an environment that supports the needs of staff to enable a school and organizational climate where students thrive.

5. Technology Integration: Expand student access to technology to amplify learning.

Visit k12northstar.org for Strategic Plan & Goals

FY15-FY19 STRATEGIC PLAN

STRATEGIC GOALS & FY15/16-FY16/17 DISTRICT OBJECTIVES 1. PERSONALIZED LEARNING: Moving to personalized learning, providing students with options to meet

their needs and achieve academic success.• Class Size: Ensure class size that is conducive to learning.• Independent Learning Center (ILC): Design and establish the ILC to open as a new entity by fall 16.• District Correspondence Program: Expand the BEST Program. (Approved 10-6-15)• High School Options: Expand the number of credit and schedule options for high school students by fall 16.• CTE: Expand CTE pathways to ensure equitable options and access to all high school students.• K-8 Magnet: Investigate and determine viability of a K-8 Magnet School by end of 2015.• Full-Day Kindergarten: Investigate/pursue fee-based full-day kindergarten.

2. EFFECTIVE COMMUNICATION: Transparent and consistent communication to increase student, parent, staff and community connectedness with the District. • Parents: Ensure all parents are informed through systematic, multi-channel delivery of relevant

information.• Staff: Ensure frequent and streamlined internal communication to keep all FNSBSD staff feeling connected.• Community: Proactively communicate and invite two-way dialogue between the community and District.• Board Visits: Further connect sites and District through Board visits annually to every school.

3. PARENT & COMMUNITY ENGAGEMENT: Increase the level of involvement of parents and community groups with schools to facilitate a stronger learning environment for students. • Parent Engagement Committee: Establish a standing Parent Engagement Committee to create a more

robust parent engagement approach.• Site-Level Parent Organization: Ensure every school has a parent-led organization to promote parent

engagement.• Business Partnerships & Community Groups: Expand partnerships with businesses and community groups.

4. ORGANIZATIONAL SUPPORT: Create an environment that supports the needs of staff to enable a school and organizational climate where students thrive. • Admin Support: Re-envision district-wide administrative support to facilitate student learning. • Curriculum System: Redesign our curriculum system to be agile and adaptive to change, keeping materials

and resources relevant. • Quality Teaching: Implement New Educator Evaluation Framework.• Teacher Collaboration: Improve the effectiveness of Professional Learning Communities (PLCs).• School Buildings: Develop facility plan to address changing delivery needs & declining enrollment by end of 2015.• Culture: Strengthen employee relations to support the mission and instill a culture of continuous

improvement.

5. TECHNOLOGY INTEGRATION: Expand student access to technology to amplify learning. • Site Tech Support: Restructure site-level technology support.• Virtual Learning: Expand student access to online courses including both hardware and fees. • Technology in the Classroom: Build a plan to move into the digital future starting with digital

content and technology for teachers, followed by 1:1. • IT Infrastructure: Continue the IT infrastructure upgrade.

Board Approved: September 1, 2015Board Revised: October 6, 2015

Regular Meeting 1 November 17, 2015

FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT B O A R D O F E D U C A T I O N

November 17, 2015

7:00 P.M. – REGULAR BOARD MEETING Board Room - 520 Fifth Avenue

School District Administrative Center

AGENDA A. PRELIMINARIES Reference Pages 1. Call to Order 2. Pledge of Allegiance 3. Music: Anne Wien Elementary Band 4. Mission Statement 5. Roll Call 6. Alaska Association of Career Technical Education 2015-16 Career Guidance Award 3 7. Alaska Association of Career Technical Education 2015-16 Outstanding New CTE Teacher of the Year 3 8. Alaska Association of Career Technical Education 2015-16 Outstanding CTE Teacher of the Year 3 9. Spotlight: Anne Wien Elementary School 4 B. AGENDA 1. Adoption of the Agenda 4 2. Presentation on Agenda Items 4 C. PUBLIC COMMENTS ON NONAGENDA ITEMS D. ACTION ITEMS – OLD BUSINESS * 1. Grant Acceptance: Elementary & Secondary Education Act (ESEA) Consolidated Grants Application 4 & 8-17

* 2. Grant Acceptance: Title X, Part C, McKinney-Vento Homeless Competitive Grant 4-5 & 18-19 * 3. Grant Acceptance: Title IA, Part D, Subpart 2 Neglected and Delinquent Competitive Grant 5 & 20-21 * 4. Grant Acceptance: Migrant Education Book Program Grant 5 & 22-23 * 5. Monthly Management Reports 5 & 24-39 * 6. Minutes See minutes E. ACTION ITEMS – NEW BUSINESS * 1. Budget Transfer 2016-027: Board of Education 5 & 40-41 * 2. Budget Transfer 2016-028: BEST 5, 40, & 42 * 3. Grant Submittal: Carl Perkins Competitive Grant: Postsecondary Career & Technical

Education – Phase I Planning Grant 5-6 & 43 * 4. Grant Submittal: Vocational Fund for Alaska’s Future Grant 6 & 44 * 5. Gift Acceptance: North Pole Elementary School 6 & 45 * 6. Gift Acceptance: Lathrop High School 6 & 46 * 7. Personnel Action Report 6 & 47 F. INFORMATION & REPORTS 1. Superintendent Report 6 2. Official Enrollment Report 6 & 48


F. INFORMATION & REPORTS (continued) * 3. Personnel Information Report 6 & 49 * 4. Superintendent’s Budget Transfers 6 & 50 * 5. Long Term Suspension & Expulsion Report 7 * 6. Board’s Reading File 7 * 7. Coming Events and Meeting Announcements 7 G. BOARD AND SUPERINTENDENT’S COMMENTS & COMMITTEE REPORTS H. ADJOURNMENT BY 10:00 P.M. UNLESS RULES SUSPENDED

Board of Education Regular Meetings are broadcast live on KUAC-FM, 89.9 and televised live on GCI Cable channel 14, and audio streamed live from the district’s web page

www.k12northstar.org

EXECUTIVE SESSION: The board reserves the right to enter into executive session on any agenda item as and to the extent allowed for in State law. Executive sessions will be entered into by motion for the following subjects as permitted by law: (1) matters the immediate knowledge of which would clearly have an adverse effect upon the finances of the District; (2) subjects that tend to prejudice the reputation and character of any person, provided that the person may request a public discussion; (3) matters which by law, municipal charter, or ordinance are required to be confidential; (4) matters involving consideration of government records that by law are not subject to public disclosure. Motions to go into executive session should specify the subject of the proposed executive session without defeating the purpose of addressing the subject in private. Reference: AS 44.62.310 and Board Policy 264, D.


FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT B O A R D O F E D U C A T I O N

7:00 P.M. – REGULAR BOARD MEETING

November 17, 2015

AGENDA A. PRELIMINARIES Reference Pages A. 1. Call to Order by President A. 2. Pledge of Allegiance, led by the Anne Wien Elementary School Band A. 3. Music

Anne Wien Elementary School’s Band will perform for the school board under the direction of Kendi Lesley, band director.

A. 4. Mission Statement

Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will succeed and contribute to a diverse and changing society.

A. 5. Roll Call Heidi Haas, President Lisa Gentry, Vice President Allyson Lambert, Treasurer Michael O’Brien, Clerk Wendy Dominique, Member Sue Hull, Member Sean Rice, Member Richard Cole, Base Representative Sean Williams, Post Representative Kobe Rizk, Student Representative A. 6. Alaska Association of Career Technical Education 2015-16 Career Guidance Award

The Alaska Association of Career Technical Education recognized Wendi Graham, West Valley High School teacher, with the 2015-16 Career Guidance Award at their state conference in Anchorage in October. Shaun Kraska, West Valley High School principal, will make the presentation.

A. 7. Alaska Association of Career Technical Education 2015-16 Outstanding New CTE Teacher of the Year

The Alaska Association of Career Technical Education recognized Kelly Shaw, Hutchison High School teacher, as the 2015-16 Outstanding New CTE Teacher of the Year at their state conference in Anchorage in October. Daniel Domke, career technical education director, will make the presentation.

A. 8. Alaska Association of Career Technical Education 2015-16 Outstanding CTE Teacher of the year

The Alaska Association of Career Technical Education recognized Jerry Million, North Pole High School teacher, as the 2015-16 Outstanding CTE Teacher of the Year at their state conference in Anchorage in October. Daniel Domke, career technical education director, will make the presentation.


A. 9. Spotlight: Anne Wien Elementary School Michael Angaiak, Anne Wien Elementary School principal, will present a spotlight on Anne Wien Elementary School.

B. AGENDA B. 1. Adoption of the Agenda

Consent agenda items marked with an asterisk are considered routine items not requiring public discussion by the school board. Unless removed from the consent agenda, asterisked items will be automatically approved when the agenda is adopted. Questions concerning these items should be directed to the administration before the meeting. If the superintendent or a member of the public wishes to have an item removed from the consent agenda, the request must be made to a board member any time prior to the start of the meeting. The board member has the discretion to accept or deny the request. Only a board member may remove an item from the consent agenda. If an item is removed from the consent agenda, it shall be considered separately as the last item of new business. Asterisked items will then be adopted by one single motion.

MOVE to adopt the agenda with consent items.

Motion by Seconded by Advisory Vote Vote B. 2. Presentation on Agenda Items

Any person wishing to speak on an agenda item—action items or information and reports— will have three minutes to testify when that item is before the school board for discussion. There is a limit of one hour total testimony per item.

C. PUBLIC COMMENTS ON NONAGENDA ITEMS Public comments on nonagenda items are limited to three minutes per person for a maximum of

one hour. People on the sign-up list will be called first. If there is time, people who did not sign up may address the school board. A person testifying must state their name and address for the record. Board members may ask questions for clarification. Although there is time at the end of each meeting for school board and superintendent comments, some concerns may not be able to be addressed immediately, as additional information may need to be gathered.

D. ACTION ITEMS – OLD BUSINESS D. * 1. Grant Award Acceptance: Elementary & Secondary Education Act (ESEA) Consolidated Grants Application Ref. Pgs. 8-17

The district has received an award in the amount of $6,035,858.34 from the Department of Education and Early Development for the Elementary & Secondary Education Act (ESEA) Consolidated Grants application, per Fiscal Notes 2016-05 through 2016-10 and Fiscal Note 2016-23. MOVE to accept the award for $6,035,858.34 from the Department of Education and Early Development for the Elementary & Secondary Education Act (ESEA) Consolidated Grants application, per Fiscal Notes 2016-05 through 2016-10 and Fiscal Note 2016-23.

D. * 2. Grant Acceptance: Title X, Part C, McKinney-Vento Homeless Competitive Grant Ref. Pgs. 18-19

The district has received an award in the amount of $23,724 from the Department of Education and Early Development for the Title X, Part C, McKinney-Vento Homeless Competitive grant, per Fiscal Note 2016-19.


D. * 2. Grant Acceptance: Title X, Part C, McKinney-Vento Homeless Competitive Grant (continued) Ref. Pgs. 18-19

MOVE to accept the award in the amount of $23,724 from the Department of Education and Early Development for the Title X, Part C, McKinney-Vento Homeless Competitive grant, per Fiscal Note 2016-19.

D. * 3. Grant Acceptance: Title IA, Part D, Subpart 2 Neglected and Delinquent Competitive Grant Ref. Pgs. 20-21

The district has received an award in the amount of $95,320 from the Department of Education and Early Development for the Title IA, Part D, Subpart 2 Neglected and Delinquent Competitive grant, per Fiscal Note 2016-20. MOVE to accept the award in the amount of $95,320 from the Alaska Department of Education and Early Development for the Title IA, Part D, Subpart 2 Neglected and Delinquent Competitive grant, per Fiscal Note 2016-20.

D. * 4. Grant Acceptance: Migrant Education Book Program Grant Ref. Pgs. 22-23

The district has received an award in the amount of $6,985 from the Department of Education and Early Development for the Migrant Education Book Program grant, per Fiscal Note 2016-21. MOVE to accept the award for $6,985 from the Department of Education and Early Development for the Migrant Education Book Program grant, per Fiscal Note 2016-21.

D. * 5. Monthly Management Reports Ref. Pgs. 24-39

The Monthly Management Reports for October 2015 are provided.

MOVE to accept the Monthly Management Reports for October 2015. D. * 6. Minutes See Minutes

MOVE to approve the minutes from the regular meetings on October 20 and November 3; the work sessions on October 24 and 29; and the special meeting on October 28, 2015, as submitted.

E. ACTION ITEMS – NEW BUSINESS E. * 1. Budget Transfer 2016-027: Board of Education Ref. Pgs. 40-41

Budget transfer 2016-027 allocates funds to cover the cost of the lobbyist contract and associated reimbursable expenses in the amount of $10,000. MOVE to approve Budget Transfer 2016-027: Board of Education in the amount of $10,000.

E. * 2. Budget Transfer 2016-028: BEST Ref. Pgs. 40 & 42

Budget transfer 2016-028 aligns the BEST budget for expenses where actual expenses occurred in the amount of $35,000.

MOVE to approve Budget Transfer 2016-028: BEST in the amount of $35,000. E. * 3. Grant Submission: Carl Perkins Competitive Grant: Postsecondary Career & Technical Education – Phase I Planning Grant Ref. Pg. 43

Request permission to submit the Carl Perkins Competitive Grant: Postsecondary Career & Technical Education –Phase I Planning Grant application in the amount of $50,000 to the Alaska Department of Education & Early Development.


E. * 3. Grant Submission: Carl Perkins Competitive Grant: Postsecondary Career & Technical Education – Phase I Planning Grant (continued) Ref. Pg. 43

MOVE to approve submission of the Carl Perkins Competitive Grant: Postsecondary Career & Technical Education –Phase I Planning Grant application in the amount of $50,000 to the Alaska Department of Education & Early Development.

E. * 4. Grant Submission: Vocational Fund for Alaska’s Future Grant Ref. Pg. 44

Request permission to submit the Vocational Fund for Alaska’s Future grant application in the amount of $49,750 to the Alaska Community Foundation. MOVE to approve submission of the Vocational Fund for Alaska’s Future grant application in the amount of $49,750 to the Alaska Community Foundation.

E. * 5. Gift Acceptance: North Pole Elementary School Ref. Pg. 45

North Pole Elementary School is requesting gift acceptance of $1,500 from Ruth Segler to support the school’s Library Beginning Readers.

MOVE to accept the gift of $1,500 from Ruth Segler to North Pole Elementary School to support the school’s Library Beginning Readers.

E. * 6. Gift Acceptance: Lathrop High School Ref. Pg. 46

Lathrop High School is requesting gift acceptance of $5,000 from Ann Tremarello to support the school’s boys’ and girls’ basketball programs. MOVE to accept the gift of $5,000 from Ann Tremarello to Lathrop High School to support the school’s boys’ and girls’ basketball programs.

E. * 7. Personnel Action Report Ref. Pg. 47

MOVE to approve the Personnel Action Report for the period October 24 – November 6, 2015. F. INFORMATION AND REPORTS F. 1. Superintendent Report Superintendent Dr. Gaborik will provide a superintendent report.

Core Value/Goal: Effective Communication: Establish transparent and consistent communication to increase student, parent, staff, and community connectedness with the district.

F. 2. Official Enrollment Report Ref. Pg. 48 Lisa Pearce, chief financial officer, will provide the official enrollment report. Core Value/Goal: Effective Communication: Establish transparent and consistent communication to increase student, parent, staff, and community connectedness with the district.

F. * 3. Personnel Information Report Ref. Pg. 49

The Personnel Information Report for the period October 24 – November 6, 2015 has been provided.

F. * 4. Superintendent’s Budget Transfers Ref. Pg. 50

The Superintendent’s Budget Transfer Report for November 17, 2015 has been provided.


F. * 5. Long Term Suspension & Expulsion Report Long term suspensions and expulsions for the 2015-2016 school year, as of November 16, 2015, are listed below: Long Term

Suspension Expulsion -

Through End of School Year

Expulsion - Indefinite

Substance Abuse 2 3 Fighting/Assault 4 3 Weapons 5 Other 2

Total…….. 19 F. * 6. Board’s Reading File

The school board’s reading file is available for review in the school board office during regular business hours.

F. * 7. Coming Events and Meeting Announcements

11/16/15 5:30 pm Special Meeting: Student Discipline Matters; FPA, FEA, and ESSA Negotiation Matters to include possible executive sessions to review bargaining agreements and information and to consider communication from counsel and provide direction to the district negotiator and bargaining team

11/16/15 7:30 pm Work Session: Citizen Budget Review Committee’s 2016-17 Budget Report 11/17/15 7:00 pm Regular Meeting 11/23/15 5:00 pm Policy Review Committee Meeting 11/30/15 5:30 pm Special Meeting: Student Discipline Matters; FPA, FEA, and ESSA

Negotiation Matters to include possible executive sessions to review bargaining agreements and information and to consider communication from counsel and provide direction to the district negotiator and bargaining team

11/30/15 6:30 pm Work Session: K-8 Options & High School Options 12/01/15 7:00 pm Regular Meeting

All meetings are at 520 Fifth Avenue unless noted otherwise.

G. BOARD AND SUPERINTENDENT’S COMMENTS & COMMITTEE REPORTS H. ADJOURNMENT BY 10:00 P.M. UNLESS RULES SUSPENDED EXECUTIVE SESSION: The board reserves the right to enter into executive session on any agenda item as and to the extent allowed for in State law. Executive sessions will be entered into by motion for the following subjects as permitted by law: (1) matters the immediate knowledge of which would clearly have an adverse effect upon the finances of the District; (2) subjects that tend to prejudice the reputation and character of any person, provided that the person may request a public discussion; (3) matters which by law, municipal charter, or ordinance are required to be confidential; (4) matters involving consideration of government records that by law are not subject to public disclosure. Motions to go into executive session should specify the subject of the proposed executive session without defeating the purpose of addressing the subject in private. Reference: AS 44.62.310 and Board Policy 264, D.

GRANT TITLE: Elementary & Secondary Education Act (ESEA)

Consolidated Grants Application FUNDING AGENCY: U.S. Department of Education (USDOE) pass through to AK

Department of Education and Early Development (DEED) STATUS: Acceptance AWARD AMOUNT: $6,035,858.34 AWARD TYPE: FY16 allocation ($4,788,122.00) and FY15 Carryover

($1,247,736.34) SUBMISSION DEADLINE: N/A REVIEWED BY: Grant Review Committee TIME PERIOD: July 1, 2015 to June 30, 2016 GRANT PROGRAM GOAL: As reauthorized by the No Child Left Behind Act of 2001, the Elementary and Secondary Education Act (ESEA) aims to improve student achievement for all children, with an emphasis on those children who lag behind their peers. The act embodies several key principles:

stronger accountability for results greater flexibility for states, school districts and schools in the use of federal funds an emphasis on teaching methods that have been demonstrated to work well

Districts are required to submit a consolidated application for ESEA funds. The application must show how all the federal programs work in concert to ensure that every child learns. The act also places an increased weight on reading, enhancing the quality of teachers, principals and paraprofessionals, and ensuring that all children in America’s schools learn English. POPULATION TO BE SERVED: The formula programs this district is eligible to apply for affect every student and staff member in some way. These programs are:

Title I-A Improving the Academic Achievement of the Disadvantaged Title I-C Migrant Education Title I-D Neglected & Delinquent Title II-A Preparing, Training and Recruiting High Quality Teachers and Principals Title III-A Language Instruction for Limited English Proficient and Immigrant Students

PROPOSED ACTIVITIES AND BUDGET AT SUBMISSION: The federal government or the State has set performance goals, performance indicators and performance targets in five areas: academic achievement, English language proficiency, teacher quality, safe schools and high school completion. Given these goals, indicators and targets, our district is required to develop a plan that:

1. Sets a performance target for each area stating the progress we expect to make each year.

2. Lays out an action plan describing what we will do to reach our performance targets. 3. Identifies who does what in order to accomplish our action plan. 4. Develops a budget for using ESEA funds to carry out the action plan.

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All the above are evaluated in terms of gains in student achievement, and all the action plans must employ strategies that are shown to be effective by scientifically-based research. This year’s ESEA consolidated application contains the district’s performance targets, action plans, responsibilities and ESEA program budgets. The following is a summary of each program’s activities proposed for the 2015-2016 school year: Title I – Improving the Academic Achievement of the Disadvantaged

Part A, Education for the Disadvantaged – Funds will be used for supplemental academic assistance to schools with high numbers of students in poverty: Anne Hopkins Wien, Arctic Light, Denali, Hunter, Joy, Ladd, Nordale, North Pole, Salcha, Two Rivers, and University Park elementary schools. This assistance is distributed according to the number of students in poverty in the school and is used to fund additional teachers, tutors, materials, professional development and parental involvement activities. Some funds are set aside for district management of the program, professional development, support for homeless youth and translation of documents. The FY16 allocation is $3,453,842.

Part C, Migrant Education- Funds will be used for identification, recruitment & record keeping as well as tutoring and support for migrant youth. The FY16 allocation is $261,181.

Part D, Neglected and Delinquent- This supports students at Golden Heart Academy through partial funding of a Reading Assistant position. The FY16 allocation is $25,633.

Title II – Preparing, Training and Recruiting High Quality Teachers and Principals Title II Part A, Teacher and Principal Training and Recruiting - Funds will be used to

deliver high quality, scientifically-based professional development to our teachers and administrators through workshops, classes, and mentoring. Mentoring provides professional development to teachers and administrators in schools, in classrooms, and during district and school professional development days. Funds will also support class size reduction teachers. The FY16 allocation is $1,019,577.

Title III-A - English Language Acquisition, and Language Enhancement- Funds will be used for summer school teachers, tutors, professional development, and teaching supplies. The FY16 allocation is $27,889.

DISTRICT CORE VALUE(S) SUPPORTED BY THIS GRANT: Student‐Centered: Center everything we do on the student and student learning. Respect: Embody respect for the diversity and dignity of all. High Expectations: Maintain high expectations and educational opportunities to inspire high achievement. Collaborative: Actively collaborate with students, family, and community to support student success. Innovative: Aim to be innovative and adaptive to student needs.

ACTIVITIES CHANGED SINCE SUBMISSION: N/A DISTRICT OBLIGATIONS: (i.e., in-kind services): District obligations are numerous. They include, but are not limited to, making progress in reading and math for students in general, and subgroups in particular; ensuring all staff are highly qualified as defined by the federal government (“federally qualified”); using only practices and materials that are proven to be

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effective by scientifically-based research; providing supplemental tutoring programs for students in Title I schools, developing a district plan using the AK STEPP model, and having schools develop school improvement plans based on the AK STEPP model. BUDGET: See fiscal note.

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GRANT TITLE: Title X, Part C, McKinney-Vento Homeless Competitive Grant FUNDING AGENCY: Federal Department of Education via Alaska Department of Education and

Early Development STATUS: Acceptance AWARD AMOUNT: $23,724 AWARD TYPE: Initial FY16 award SUBMISSION DEADLINE: N/A REVIEWED BY: Grant Review Committee TIME PERIOD: July 1, 2015 to June 30, 2016 GRANT PROGRAM GOAL: The goals of the program are to:

1. Provide immediate enrollment of homeless children who are not already enrolled. This includes reviewing and revising any laws, regulations, practices, or policies that may act as barriers to the enrollment, attendance, or success of homeless children and youth.

2. Provide school stability for students experiencing homelessness by allowing them to remain in their school of origin when this is in the child’s or youth’s best interest and providing transportation to and from the student's school of origin at the parent’s/guardian’s or unaccompanied youth’s request.

3. Promote school (or GED) success and completion for homeless students. 4. Support collaboration between school districts and social service agencies that serve

homeless students and their families. 5. Ensure that homeless students have equal access to the same free, appropriate public

education, including access to public preschool education, free school meals, and other appropriate services.

6. Ensure that homeless students are provided services in such a way that they are not isolated or stigmatized.

7. Provide opportunities for parent involvement in enrollment decisions. POPULATION TO BE SERVED: Children experiencing homelessness in the Fairbanks North Star Borough School District PROPOSED ACTIVITIES AT SUBMISSION: A temporary employee will assist the district’s Homeless Liaison in monitoring the academic progress and needs of homeless students and will assist in connecting students with district and local resources, including tutoring. School supplies will be distributed at the district, shelters, and temporary housing facilities. Extraordinary or emergency assistance will be available as needed to enable students experiencing homelessness to attend school. DISTRICT CORE VALUE(S) SUPPORTED BY THIS GRANT: Student‐Centered: Center everything we do on the student and student learning. Collaborative: Actively collaborate with students, family, and community to support student success. ACTIVITIES CHANGED SINCE SUBMISSION: N/A DISTRICT OBLIGATIONS DURING GRANT (i.e., in-kind services): Collaboration and coordination with other local and state agencies that serve children and youth experiencing homelessness are required. BUDGET: See fiscal note.

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GRANT TITLE: Title IA, Part D, Subpart 2 Neglected and Delinquent Competitive Grant FUNDING AGENCY: AK Department of Education and Early Development STATUS: Acceptance AWARD AMOUNT: $95,320 AWARD TYPE: Initial award for year final year of 3-year grant; FY16 allocation ($93,874) and FY15 carryover ($1,446) SUBMISSION DEADLINE: N/A REVIEWED BY: Grant Review Committee TIME PERIOD: July 1, 2015 - June 30, 2016

GRANT PROGRAM GOAL: The Title I, Part D, Subpart 2 Neglected and Delinquent grant provides funds for competitive projects to facilitate the orderly and productive return of incarcerated youth to society, work and school. These funds can support the operation of local educational agency (LEA) programs that involve collaboration with locally operated correctional facilities to 1) carry out high quality education programs to prepare children and youth for secondary school completion, training, employment, or further education; 2) provide activities to facilitate the transition of such children and youth from the correctional program to further education or employment; and, 3) operate programs in local schools for children and youth returning from correctional facilities, and programs which may serve at-risk children and youth.

POPULATION TO BE SERVED: Youth released from the Fairbanks Youth Facility (FYF) entering local schools.

PROPOSED ACTIVITIES AT SUBMISSION: Students incarcerated at FYF often are released in the middle of a school semester. This makes it difficult for them to pick up on the class assignments at their new high school. In addition, some of the youth have been out of school for up to two years, and adjustment can be difficult.

Working in cooperation with FYF staff, the district will maintain the Transitions program coordinator position at the Fairbanks Youth Facility. This coordinator will assist students with transitioning to their receiving school by connecting them with teachers and counselors, planning class schedules, providing tutoring in areas of academic weakness, and connecting students and their families to other community support resources. Other services, such as Career Technical Education training, may be offered.

PRIMARY PERFORMANCE GOAL, ON-GOING COMMITMENTS, AND/OR NEW INITIATIVES SUPPORTED BY THIS GRANT Commitments: Focus instruction and resources on areas of need, such as career and technical education, math and writing improvement, and the gender achievement gap. Provide educational options to families and students.

ACTIVITIES CHANGED SINCE SUBMISSION: None

DISTRICT OBLIGATIONS: (i.e., in-kind services): Additional transitional support may be provided through the SMART or BEST programs.

BUDGET: See fiscal note.

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GRANT TITLE: Migrant Education Book Program FUNDING AGENCY: AK Department of Education & Early Development STATUS: Acceptance AWARD AMOUNT: $6,985 AWARD TYPE: Initial award SUBMISSION DEADLINE: N/A REVIEWED BY: Grant Review Committee TIME PERIOD: July 1, 2015 to June 30, 2016

GRANT PROGRAM GOAL: The purpose of the grant is to purchase books (reading materials) for eligible migrant students and/or pay for expenses associated with family literacy events and literacy activities relating to the book distributions.

POPULATION TO BE SERVED: Migrant students districtwide. PROPOSED ACTIVITIES AT SUBMISSION: Funds will be for the purchase of magazine subscriptions for year round reading as well as books and reading materials for migrant students and migrant-eligible siblings. DISTRICT CORE VALUES SUPPORTED BY THIS GRANT: Student‐Centered: Center everything we do on the student and student learning. Collaborative: Actively collaborate with students, family, and community to support student success. ACTIVITIES CHANGED SINCE SUBMISSION: N/A DISTRICT OBLIGATIONS: (i.e., in-kind services): N/A BUDGET: See fiscal note.

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GRANT TITLE: Carl Perkins Competitive Grant: Postsecondary Career & Technical

Education –Phase I Planning Grant FUNDING AGENCY: Alaska Department of Education & Early Development STATUS: Submission AMOUNT: $50,000 SUBMISSION DEADLINE: November 24, 2015 REVIEWED BY: Grant Review Committee TIME PERIOD: January 1, 2016 - June 30, 2016 GRANT PROGRAM GOAL: The purpose of this funding is to establish a Perkins Postsecondary CTE Program targeting one of the eight state identified priority workforce areas. Perkins CTE planning grants provide up to 6 months of funding to help organizations prepare to submit an application for a full Perkins Postsecondary program grant, to develop the infrastructure needed to manage a Perkins Postsecondary program. Developed Perkins Postsecondary CTE implementation grants will target either direct instruction of secondary students, or professional development of CTE instructors, in one of eight state identified priority workforce areas. All grants will function in support of existing secondary Perkins CTE grants to Local Educational Authorities (LEAs). POPULATION TO BE SERVED: CTE students (9-12th grade) in the healthcare pathway. PROPOSED ACTIVITIES AT SUBMISSION. Funds will be used to plan, develop and implement a Perkins Postsecondary CTE Program (CTEP) in the national career pathway of healthcare. The actions to be taken during the planning grant period will include identifying measureable outcomes for students including special population students as defined under federal Perkins guidelines. A calendar and timeline will be created. Program recruitment strategies will be implemented. A cohort model will be developed for each participating secondary school in conjunction with the University of Alaska’s Community and Technical College. CORE VALUE, STRATEGIC GOAL, AND/OR OBJECTIVE SUPPORTED BY THIS GRANT: Core Value: Aim to be innovative and adaptive to student needs. ACTIVITIES CHANGED SINCE SUBMISSION: N/A DISTRICT OBLIGATIONS DURING GRANT (i.e., in-kind services): The sole deliverable of the planning grant is a comprehensive proposal for an implementation grant proposal targeting one of the options outlined in the grant purpose. The district waives its indirect rate of 5.38% and will use the Perkin’s capped rate of 5%. BUDGET: TBD

43

GRANT TITLE: Vocational Fund for Alaska’s Future FUNDING AGENCY: Alaska Community Foundation STATUS: Submission AMOUNT: $49,750 SUBMISSION DEADLINE: November 9, 2015 REVIEWED BY: Grant Review Committee TIME PERIOD: January 1, 2016-June 30, 2017 GRANT PROGRAM GOAL: The Vocational Fund for Alaska’s Future grant program seeks applications from eligible organizations for projects that sharpen vocational skills and contribute to the competitiveness of Alaska’s natural resource and overall economy. Proposed projects should be focused on building skills of relevance to natural resource development industries such as oil & gas and mining. POPULATION TO BE SERVED: High school students PROPOSED ACTIVITIES AT SUBMISSION: Through the “Today’s Students, Tomorrow’s Jobs” (TSTJ) Project, high school students will have the opportunity to take courses at their school and receive NCCER (National Center for Construction Education and Research) certification through these courses. Courses will be provided by Alaska Works Partnership and/or Fairbanks Pipeline Training Center and may include Power Tools, Introduction to Construction Trades, Power Skills 2, Exploring the Trades, and Scaffolding, and Forklift Operator Training. Courses will be offered for the first time at Effie Kokrine High School and courses will continue to be taught at Lathrop, North Pole, West Valley, Hutchison, and Ben Eielson High Schools. CORE VALUES, STRATEGIC GOALS, AND/OR OBJECTIVES SUPPORTED BY THIS GRANT: Core Value: Actively collaborate with students, family, and community to support student success. Strategic Goal: Provide students with options to meet their needs and achieve academic success. Objectives: Expand CTE pathways to ensure equitable options and access to all high school students. Expand partnerships with businesses and community groups. ACTIVITIES CHANGED SINCE SUBMISSION: N/A DISTRICT OBLIGATIONS: (i.e., in-kind services): The district will provide space at all participating high schools to facilitate the delivery of course content, use of large equipment, and storage of tools. BUDGET: Professional & Tech $ 47,300.00

Indirect $ 2,450.00 Total $ 49,750.00

44

Personnel Action Report For the period: 10/24/15-11/6/15

CERTIFIED EMPLOYEE – NEW HIRES

Name Title Location Effective Date Hunt, Robin Elementary Teacher Anderson Elementary November 16, 2015 Zatica, Ashley Elementary Teacher Woodriver Elementary November 6, 2015

CERTIFIED EMPLOYEE – LEAVE OF ABSENCE

Name Title Location Term Effective Date Bell, Kristina Elementary

Teacher University Park

Elementary Second Semester

2015-2016 January 4, 2016

Hannan, Joyce Elementary Teacher

Two Rivers Elementary 2016-2017 August 10, 2016

CERTIFIED EMPLOYEE – TERMINATION

Name Title Location Effective Date

CERTIFIED EMPLOYEE – RETIREMENT

Name Title Location Hire Date Effective Date Bell, Sandra Elementary

Teacher Anderson Elementary December 14, 1994 May 23, 2016

Earl, Theodore Secondary Teacher

Tanana Middle August 14, 2012 May 23, 2016

Guzman, Areli Secondary Teacher

Tanana Middle August 26, 1996 May 23, 2016

................................................................................................................................................................

EXEMPT EMPLOYEE – NEW HIRE


EXEMPT EMPLOYEE – LEAVE OF ABSENCE


EXEMPT EMPLOYEE – TERMINATION

Name Title Location Effective Date Harvey, Kimberly Sr. HR Technician Human Resources December 11, 2015 Watts, Willa Training Specialist Human Resources October 27, 2015

EXEMPT EMPLOYEE – RETIREMENT

Name Title Location Hire Date Effective Date

Information compiled and report produced and provided by Human Resources Department

47

FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT 2015-16 - 20 Day ADM Count (Sept 28th through Oct 23rd, 2015)

School PK/SC KG 1 2 3 4 5 6 ELEM 7 8 JR 9 10 11 12 SR TOTALAnderson 1 76 82 81 - 240 240 Anne Wien 11 45 58 59 58 55 42 57 385 385 Arctic Light 10 89 118 78 83 56 57 44 536 536 Badger Road 1 75 86 91 92 76 81 - 501 501 Barnette - 40 44 45 44 48 49 50 320 53 39 92 412 Crawford 88 65 73 65 291 291 Denali 1 54 49 65 54 61 49 51 383 383 Hunter 8 47 54 51 42 36 44 46 327 327 Joy 15 42 53 68 47 58 47 55 386 386 Ladd 13 76 71 88 74 75 61 50 508 508 Nordale 10 56 45 47 50 50 41 38 337 337 North Pole Elem 12 71 87 80 92 84 75 - 502 502 Pearl Creek 8 69 77 71 61 72 65 70 493 493 Salcha - 7 10 9 8 11 14 19 78 78 Ticasuk Brown 13 62 88 83 97 71 75 - 491 491 Two Rivers 0 15 10 17 13 14 9 8 86 7 6 13 99 University Park 0 57 80 91 72 69 65 61 494 494 Weller 4 62 54 83 65 65 59 75 466 466 Woodriver 1 60 77 60 83 59 63 69 473 473 North Pole Middle 207 207 239 208 448 655 Randy Smith Middle - 183 146 328 328 Ryan Middle - 182 185 366 366 Tanana Middle - 256 215 471 471 Ben Eielson Jr/Sr - 66 52 118 62 64 54 48 228 345 Hutchison High - 102 110 100 88 400 400 Lathrop High - 293 273 258 208 1,032 1,032 North Pole High - 187 203 203 127 721 721 West Valley High - 296 268 260 199 1,023 1,023 ALS/FYA 0 2 - 2 3 2 3 4 17 6 11 17 13 16 20 27 75 109 FYF - 0 0 0 0 3 3 1 8 8 BEST E/J/Sr 1 15 20 15 11 16 16 18 112 18 19 37 8 30 55 45 137 287 Boys & Girls Home - - - - - - - - - - - - - - - Chinook Charter 16 16 16 16 16 16 16 112 22 18 40 152 Effie Kokrine Charter 19 34 53 24 32 32 17 105 158 Star of the North 17 19 36 10 14 42 95 160 196 Watershed School 22 22 22 22 22 23 23 156 22 22 44 200

TOTALS 110 1,057 1,200 1,221 1,176 1,080 1,028 1,026 7,898 1,089 974 2,063 996 1,013 1,025 855 3,889 13,851

48

Information compiled and report produced and provided by Human Resources Department

Information Report For the period: 10/24/15 – 11/6/15

CLASSIFIED EMPLOYEE – NEW HIRES

Name Title Location Effective Date Ashby, Audra Project Liaison District Wide October 26, 2015 Taber, Kiplin SPED Pre-K Aide Weller Elementary School October 26, 2015 Laya, Albert Day Custodian Chinook Charter School November 9, 2015 Ayala, Juan Day Custodian Ryan Middle School October 27, 2015 Olszowy, David Roving Custodian Facilities Maintenance

Department November 2, 2015

Carpenter, Ashley Administrative Secretary Arctic Light Elementary School November 2, 2015

CLASSIFIED EMPLOYEE – LEAVE OF ABSENCE


CLASSIFIED EMPLOYEE – TERMINATION


Hallberg, Jamie SPED ER Aide Denali Elementary School October 27, 2015 Cabrera, Jerome Laborer Facilities Maintenance

Department October 28, 2015

Jackson, Sandra Behavior Intervention Aide Safe & Drug Free Schools October 22, 2015 Garcia, Rachel SPED Classroom Aide Hunter Elementary School November 6, 2015 Petersen, Noel SPED Classroom Aide Crawford Elementary School November 25, 2015 McDonald, Mary Secretary West Valley High School December 4, 2015 Howard, Wintr SPED Classroom Aide Chinook Charter School November 4, 2015

CLASSIFIED EMPLOYEE – RETIREMENT

Name Title Location Hire Date Effective Date

49

MINUTES

Regular Meeting Minutes Page 1 of 8 October 20, 2015


B O A R D O F E D U C A T I O N

FAIRBANKS, ALASKA Regular Meeting MINUTES October 20, 2015 President Haas called the meeting to order at 7:00 p.m. in the board room of the FNSBSD Administrative Center at 520 Fifth Avenue. North Pole Middle School’s 8th Grade Advanced Orchestra led the Pledge of Allegiance and performed for the board under the guidance of Barbara Nore, orchestra director. President Haas read the district’s mission statement: “Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will succeed and contribute to a diverse and changing society.” Present: Heidi Haas, President Wendy Dominique, Vice President Allyson Lambert, Treasurer Lisa Gentry, Clerk Sue Hull, Member Michael O’Brien, Member Sean Rice, Member Kobe Rizk, Student Representative

Absent: Sean Williams, Post Representative Richard Cole, Base Representative

Staff Present: Dr. Karen Gaborik, Superintendent of Schools Lisa Pearce, Chief Financial Officer Sandra Kowalski, Assistant Superintendent of Elementary Education Dan Schmidt, Assistant Superintendent of Secondary Education Traci Gatewood, Executive Director of Human Resources Dave Norum, Executive Director of Facilities Maintenance Kathie Wassmann, Executive Director of Special Education Melanie Hadaway, Executive Director of Curriculum & Instruction Janet Cobb, Executive Director of Technology Sharice Walker, Director of Public Relations Helen Clark, Director of Federal Programs Sharon Tuttle, Executive Assistant to the Board PRELIMINARY ITEMS 2015 Kids Voting Poster, Writing & Podcast Contest Winners [0:07:57] Kids Voting North Alaska, in conjunction with the Fairbanks North Star Borough School District, held a local poster, writing, and podcast contest for K-12 students. Michelle Daml, elementary curriculum coordinator, and Chad Hutchison, Kids Voting board member, made the presentation.

Podcast Contest – 1st Place Winner

Grades 6-8 Kaiden Hafele Barnette Magnet School


2015 Kids Voting Poster, Writing & Podcast Contest Winners (continued)

Poster Contest – 1st Place Winners

Grades 3-5 Emma Morrissey North Pole Elementary School

Grades 6-8 Makayla Curtin Barnette Magnet School

Grades 9-12 Kiara Simpson West Valley High School

Spotlight: North Pole Middle School [0:14:19] Rich Smith, North Pole Middle School principal, provided a spotlight on North Pole Middle School. Mr. Smith highlighted strategies the school used to recognize student achievement in both the areas of academics and behavior. As a school, they had adopted the "Grow Your Mind" philosophies that included various traits associated with each grade level. By adopting the common behavior expectations for common areas such as hallways and utilizing the CHAMP (Conversation, Help, Activity, Movement, & Participation) framework, the school was seeing improvement throughout the building. Mr. Smith explained how the school acknowledged and rewarded students for no tardies and perfect attendance, both by month and by quarter. The rewards and recognition were inexpensive, but yet meaningful incentives such as gym time during lunch and being first in the lunch line. BOARD MEMBER COMMENTS & QUESTIONS Board member discussion ensued. Board members appreciated Mr. Smith’s presentation and liked the school’s “Grow Your Mind” theme. They had questions and comments on the school’s course offerings and attendance incentives. They were pleased to see rewards that were not costly, but yet were very effective and provided meaningful incentives for students. Board members commented on the CHAMP model and liked the philosophy of keeping students informed of expectations; students should never have to guess what was expected. AGENDA [0:25:23]

GENTRY MOVED, RICE SECONDED, TO ADOPT THE AGENDA WITH CONSENT ITEMS.

The following consent items were moved: accepted the Monthly Management Reports for September 2015 (pre-closed). approved the minutes from the special meeting and work session on October 5, 2015, as submitted. awarded IFB 16-F0002 for the purchase of a Van, Cutaway, Flat-Load Box with Dormer and Load Ramp to Seekins Ford Lincoln Mercury for $53,347.28. approved Randy Smith Middle School’s request to send students to Spain and Portugal in June 2016, where students will study the culture of the countries, at no cost to the district, and if the State Department issues travel warnings, students will not travel. approved Hutchison High School’s request to send students to Belize, March 13-20, 2016, where students will study the culture of the country, at no cost to the district, and if the State Department issues travel warnings, students will not travel. approved the Personnel Action Report for the period September 28 – October 9, 2015.


Consent Agenda (continued) acknowledged the Personnel Information Report for the period September 28 – October 12, 2015. acknowledged the Superintendent’s Budget Transfer Report for October 20, 2015. acknowledged the Long Term Suspension & Expulsion Report for the 2015-2016 school year, as of October 13, 2015. acknowledged the Board’s Reading File. acknowledged the Coming Events and Meeting Announcements. ADVISORY VOTE. 1 AYE: RIZK MOTION CARRIED UNANIMOUSLY BY ROLL CALL VOTE. 7 AYES: RICE, O’BRIEN, HULL, GENTRY, LAMBERT, DOMINIQUE, HAAS PUBLIC COMMENT ON NONAGENDA ITEMS [0:28:03] None OLD BUSINESS Included in the Consent Agenda. NEW BUSINESS Resolution 2016-06: Honoring Alaska Native and American Indian Heritage Month [0:29:02] Resolution 2016-06 honored Alaska Native and American Indian Heritage Month and proclaimed the month of November 2015 for Native cultural activities throughout the district.

Core Value/Goal: Respect: Embody respect for the diversity and dignity of all.

RICE MOVED, LAMBERT SECONDED, TO APPROVE RESOLUTION 2016-06: HONORING ALASKA NATIVE AND AMERICAN INDIAN HERITAGE MONTH.

Mr. Rice read the resolution for the public record. PUBLIC COMMENTS None BOARD QUESTIONS/COMMENTS None ADVISORY VOTE. 1 AYE: RIZK MOTION CARRIED UNANIMOUSLY BY ROLL CALL VOTE. 7 AYES: DOMINIQUE, RICE, O’BRIEN, HULL, GENTRY, LAMBERT, HAAS INFORMATION AND REPORTS Superintendent Report [0:32:45]



Superintendent Report (continued) Superintendent Dr. Gaborik reported on the lockdown earlier in the day at Arctic Light Elementary School. The evacuation went smoothly and the administration would be working with law enforcement regarding the incident. The weather continued to be a challenge. The administration was continuing their work with transportation and First Student on alternate bus routes. Dr. Gaborik explained alternate routes were sometimes a day-by-day event, depending on the situation of each route. The overall goal was not to cancel school and utilize alternate routes when possible. Dr. Gaborik extended her appreciation and thanks to parents for their cooperation and patience. Dr. Gaborik brought the revised 2015-16 calendar to the board’s attention. The calendar was adjusted for the inclement weather day on September 30, 2015. The last day of school for students was pushed back one day to May 19, 2016. The professional development day and teacher work day were also pushed back by one day each. The calendar had three inclement weather days built in to it. Having used one, there were two weather days left. Dr. Gaborik noted graduations dates would remain unchanged. Dr. Gaborik reminded the public the board was recruiting for at-large members for their Parent Engagement, Board Diversity, and Board Curriculum Advisory Committees. The recruitment announcement was pushed out to PowerSchool and the district’s Facebook page. The application deadline was Friday, October 23. Dr. Gaborik announced the district’s upcoming Partners in Education breakfast, scheduled for November 6 at 7:00 a.m. at Randy Smith Middle School. The breakfast would honor and thank businesses for their partnerships, donations, and contributions to the school district. Dr. Gaborik provided board members with a copy of the district’s Education Tax Credit brochure. She also announced the recent appointment of Yatibaey Evans, the district’s ANE coordinator, as president-elect of the National Indian Education Association (NIEA). BOARD QUESTIONS/COMMENTS Board member discussion ensued. Item for information only; no action required. Board member comments and questions included the process for board member representatives on the Parent Engagement Committee, communication and notification to parents and students regarding alternate bus routes, status of classes with high student numbers, and a request for the number of students without computers, smartphones, or access to the Internet. Dr. Gaborik provided an update on staffing at schools with high student numbers. Anderson Elementary added one teacher in the primary grades, Nordale added a full-time aide in kindergarten, and at Woodriver a teacher was added for a 2-3 split class. Transportation Contract Update [0:45:08] Lisa Pearce, chief financial officer, Renee Tonne, transportation coordinator, and Bart Grahek, director of procurement and warehousing, provided an update on the current status of the transportation contract.

Core Value/Goal: Effective Communication: Establish transparent and consistent communication to increase student, parent, staff, and community connectedness with the district. Ms. Pearce reported First Student, the district’s transportation company, was still facing many challenges – not enough drivers, attendants, and crossing guards; weather conditions; alternate routes; consistent and accurate communications; late drop-off and pick-up times; and other route issues. The statewide RFP for transportation services was also looming.


Transportation Contract Update (continued) First Student currently provided 91 regular bus routes, 41 special education bus routes, 4 hazardous routes, 15 crossing guards, and activity transportation through charters. The company operated from two bases – one in town and one in the North Pole area. The average daily ridership was approximately 7,800 students. The district ran a three-tier system out of Fairbanks and a two-tier system out of North Pole to align with the staggered start times of elementary, middle, and high schools, which provided substantial cost savings. Buses were contracted on a daily rate basis, which meant the district paid for the bus if it had 5 students on one tier and 35 students on an earlier or later tier. In determining ridership and routes, the district utilized the Alaska Administrative Code, Title 4, Chapter 27, (4 AAC 27: Transportation of Pupils) which provided ridership guidelines and route determinations. The district worked hard to be consistent in adhering to the state guidelines. Ms. Tonne spoke to First Student’s current staffing needs, the district’s late bus notification system, alternate bus route concerns, and communication to parents and students regarding alternate routes. Mr. Grahek updated the board on the transportation contract. The district was in the fifth year of a five year contract. The current contract ran through August 2016. The district had an optional five year extension on the contract. Normally, the district would consider negotiating with the incumbent to try to exercise the extension option. However, through direction from the legislature, the Big 5 districts were asked to spearhead an effort to coordinate a more uniform pupil transportation solicitation. The idea was to try to get all five districts to seek bids at the same time and have as similar terms as possible. Other directives given were to obtain a ten year contract rather than a five year, with the thought it would increase competition, along with incorporating clauses for fuel adjustments and liquidated damages. Mr. Grahek spoke to the extreme challenges in starting school this year and the district seeking liquated damages. Contractors needed to protect themselves against the worst case scenarios, which meant they factored in the cost of liquated damages. Fairbanks had some unique obstacles facing pupil transportation such as the weather and the need for indoor storage. Mr. Grahek reported the Big 5 districts had worked together to develop some common contract language; each district also had area-specific language to meet their unique needs. All five districts issued their request for bids at the same time and held pre-proposal conferences together. The period of solicitation was closed on September 29. The offers were being reviewed and they hoped to have things wrapped up in a couple of weeks. The district was working with Anchorage and Mat-Su to coordinate their announcements of intent to award at the same time. PUBLIC COMMENTS Dewayne Taylor, 6438 Richardson Highway, a previous bus driver, spoke to several concerns regarding First Student, most of which were not new. Mr. Taylor wanted the board to know the concerns previously brought to their attention still existed and made for hazardous work conditions. Mr. Taylor’s wife also drove a bus and he shared specific concerns to her bus and other buses, such as a lack of automatic chains and non-working radios. He urged the board to take a close look at First Student and what they were not providing before awarding them a contract. Pat Moss, 2608 Roland Road, grandmother to district students, pointed out the transportation company was not the only company having trouble filling vacancies, but with such strict guidelines, it was becoming more difficult to hire personnel. Ms. Moss also spoke to the lack of communication and difficulties getting information regarding alternate routes to students and


Transportation Contract Update (continued) parents. She was not allowed to use her cellphone at work, and when the power was out, she had no way to check her email or charge her phone. Even some of the radio and television stations were off the air because of no power. During the recent power outage, when she was unable to determine where her grandkids were, her grandson not knowing which route to get on, ended up walking eight miles home. Patti Bryant, 2950 Northpoint Court, a Hutchison High School parent, spoke to the incident mentioned earlier, it was her son who walked eight miles home. Ms. Bryant spoke to the need for better communication – she received no call or any contact about her son. She was frightened for her son’s safety; fortunately, he made it home safely. President Haas requested the transportation department work with Ms. Bryant to address her concerns. Michael Campbell, 1045 Gaffney Road, Ft. Wainwright school liaison officer, expressed his gratitude to Ms. Tonne and her staff regarding post transportation. The department was a continuous supporter of Ft. Wainwright’s unique population and needs. With a rotating population and housing changes, the department had done a great job providing creative and innovative options to serve the post’s changing school zones and transportation needs. BOARD QUESTIONS/COMMENTS Board member discussion ensued. Item for information only; no action required. Board member comments and questions included communication for parents and families without access to technology, liquated damages, alternate routes, OSHA and other regulations and state mandates governing First Student and pupil transportation, daily contract rates, transportation funding, quality control options, and contract oversight to address concerns. The board noted the need to inform and educate students on safety and bus procedures so students were not putting themselves in harm’s way by walking home. The board also suggested parents and students be informed at the beginning of each school year on their regular bus and their alternate route. Dr. Gaborik stated if the board was interested in an update on the transportation contract negotiations, she would recommend an executive session.

HULL MOVED, GENTRY SECONDED, TO CONVENE IN EXECUTIVE SESSION WITH THE SUPERINTENDENT AND CHIEF FINANCIAL OFFICER, TO DISCUSS TRANSPORTATION CONTRACT NEGOTIATION MATTERS, THE KNOWLEDGE OF WHICH, COULD HAVE AN ADVERSE EFFECT ON THE FINANCES OF THE SCHOOL DISTRICT.

The board convened into executive session at 8:56 p.m. The board adjourned from executive session at 9:51 p.m. [1:55:47] President Haas thanked Ms. Pearce, Ms. Tonne, and Mr. Grahek for the comprehensive report. She also thanked the individuals who testified. BOARD AND SUPERINTENDENT COMMENTS & COMMITTEE REPORTS [1:56:20] President Haas, on behalf of the entire board thanked the North Pole Middle School orchestra and congratulated the Kids Voting Contest winners. She thanked Mr. Smith for the spotlight on North Pole Middle School; it was good to hear about the “Grow Your Mind” program. She congratulated Ms. Evans on her position of president-elect to the National Indian Education Association.


BOARD AND SUPERINTENDENT COMMENTS & COMMITTEE REPORTS (continued) President Haas announced several upcoming meetings:

Saturday, October 24, 9:00 a.m. to 4:00 p.m. – Work Session with John Sedor – Board Training Wednesday, October 28 at noon – Special Meeting – Oath of Office & Board Reorganization Thursday, October 29 at 5:30 p.m. – Work Session with Borough Assembly Monday, November 2 at 4:00 p.m. – Work Session with Interior Delegation

Mr. Rice thanked Ms. Pearce, Ms. Tonne, and Mr. Grahek for the transportation report. At 9:54 p.m.: [1:58:41]

HULL MOVED, O’BRIEN SECONDED, TO SUSPEND THE RULES AND CONTINUE THE MEETING UNTIL 10:15 P.M.

President Haas asked for and received no objection and continued the meeting. Mrs. Hull provided an update on the State Board of Education. The state board approved the cut scores for the Alaska Measures of Progress (AMP) assessment. AMP data was tied up with issues and it was taking a little longer than expected to get the data to school districts. She shared a presentation by Dr. Susan McCauley which helped explain achievement data and new higher standards. Mrs. Hull provided her input regarding topics from the recent legislative committee meeting, including funding, district cost factors, a possible resolution regarding the use of state reserve funds, the board’s legislative leave-behind flyer, district fund balance, and the borough’s lapse ordinance. She provided board members with a copy of a flyer regarding the lapse ordinance. Mrs. Hull asked about the status of the teacher evaluation parent input form. Dr. Gaborik explained it was in the final stage of revision and should be out soon. Mrs. Lambert thanked everyone for their reports and congratulated Ms. Evans on her appointment. She announced the Citizen Budget Review Committee would be meeting on Thursday at 5:30 p.m. in the board room. Mrs. Dominique appreciated all the public testimony. It was good to hear from people and what was going on around the district. Mrs. Dominique requested information on the number of students/families in the district that did not have Internet access and/or smart phones. Mrs. Gentry added her thanks for the presentations. There was a Career Technical Education Advisory Committee meeting scheduled for November 4, 2015 at 5:30 in room 341 on the third floor. Mr. O’Brien thanked the North Pole Middle School orchestra and added his congratulations to Ms. Evans. He thanked Dr. Gaborik and her staff for their attention to the busing situation and working to make it better. Mr. O’Brien appreciated the administration addressing the board’s concerns regarding some specific large classes and the addition of staff to Anderson, Nordale, and Woodriver. Superintendent Dr. Gaborik announced:

College and Career Fair, Wednesday, October 21 from 9:00 a.m. to 1:00 p.m. in the Carlson Center for juniors and seniors

Parent-Teacher Conferences, Monday and Tuesday, October 26 & 27


BOARD AND SUPERINTENDENT COMMENTS & COMMITTEE REPORTS (continued) President Haas appreciated the Partners in Business breakfast and thought it would be a great way to recognize all that businesses throughout the community did for students and the district. She hoped board members would be able to attend. She invited board members to the Red Ribbon Kickoff at Arctic Light Elementary School on October 23 at 9:30 a.m. The meeting adjourned at 10:08 p.m. Submitted by Sharon Tuttle, executive assistant to the Board of Education.

Work Session Minutes 1 of 2 October 24, 2015



FAIRBANKS, ALASKA

Work Session MINUTES October 24, 2015 President Haas called the work session to order at 9:13 a.m. in the board room of the FNSBSD Administrative Center at 520 Fifth Avenue. The meeting was called to work with John Sedor, outside counsel with Sedor, Wendlandt Evans & Filippi, on collective bargaining and the role of the board; the Open Meetings Act; district (board and administration) and outside counsel communications and practices; board communications and meeting best practices; and possible executive sessions with outside counsel for information and direction as it relates to pending negotiations and/or relates to attorney/client communications. President Haas read the district’s mission statement: “Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will succeed and contribute to a diverse and changing society.” Present: Heidi Haas, President Wendy Dominique, Vice President (by phone) Allyson Lambert, Treasurer Lisa Gentry, Clerk Michael O’Brien, Member Sean Rice, Member

Absent: Sue Hull, Member

Staff Present: Dr. Karen Gaborik, Superintendent of Schools Lisa Pearce, Chief Financial Officer Traci Gatewood, Executive Director of Human Resources Alisen Paez, Director of Labor Relations Sharon Tuttle, Executive Assistant to the Board of Education Introductions [0:00:57]

Superintendent Dr. Gaborik introduced Alisen Paez, the district’s new director of labor relations, and John Sedor, of Sedor, Wendlandt, Evans, & Filippi, outside counsel for the district. The administration and school board had retained Mr. Sedor’s services for the work session. Collective Bargaining and the Role of the Board [0:01:57]

Mr. Sedor noted the board would be negotiating with all three of its collective bargaining units – the Fairbanks Principals’ Association (FPA), the Fairbanks Education Association (FEA), and the Education Support Staff Association (ESSA) in the upcoming year. He planned to discuss the board and administration’s roles, strategies, and provide direction regarding the pending negotiations and suggested the board move into executive session.

GENTRY MOVED, RICE SECONDED, TO MOVE INTO EXECUTIVE SESSION WITH BOARD MEMBERS DOMINIQUE AND HULL JOINING BY PHONE, THE SUPERINTENDENT, CHIEF FINANCIAL OFFICER, EXECUTIVE DIRECTOR OF HUMAN RESOURCES, THE LABOR RELATIONS DIRECTOR, AND OUTSIDE COUNSEL TO DISCUSS PENDING COLLECTIVE BARGAINING ISSUES AND PROVIDE DIRECTION AS APPROPRIATE, THE KNOWLEDGE OF WHICH, COULD HAVE AN ADVERSE EFFECT ON THE FINANCES OF THE SCHOOL DISTRICT.

MOTION CARRIED UNANIMOUSLY BY VOICE CONSENT OF SIX MEMBERS (RICE, O’BRIEN, GENTRY, LAMBERT, DOMINIQUE (by phone), HAAS)


Collective Bargaining and the Role of the Board (continued) The board convened to executive session at 9:18 a.m. [0:04:11] The board took a brief break at 10:37 a.m. and returned to executive session at 10:46 a.m. The board recessed for lunch at 12:00 p.m. and returned to executive session at 12:25 p.m. Ms. Pearce, Ms. Gatewood, and Ms. Paez left the executive session and meeting at 1:24 p.m. The executive session adjourned at 2:01 p.m. [0:04:47] President Haas noted for the record that Mrs. Hull was not available by phone for the executive session and did not participate and Mrs. Dominique left the meeting by phone at 12:00 p.m. Mr. Sedor guided board members and Superintendent Dr. Gaborik through discussions on:

the Open Meetings Act [0:05:05] o overview and adhering to the Open Meetings Act o convening into executive session & noticing requirements

district (board and administration) and outside counsel communications and practices [0:19:30] o contact with counsel o advice and legal opinions

board communications and best practices for meetings [0:24:24] o authority of the board as a whole versus an individual member o emails & board responses o consensus versus direction and action items o definition of work sessions, executive sessions, and other meetings

suggested executive session policy be revised – direction to attorney could be given

o direction to the superintendent only from the board as a whole

o policies and administrative regulations o committees

suggested legislative committee operate as a regular committee and not a committee of the whole

o types of meetings o revising meetings for efficiencies

once a month meetings; reduce number of meetings revise start times revise format for meetings – board comments, recognitions, reports, etc.

Agenda topics for discussion only; no action required. Board Comments/Announcements [1:53:58] President Haas thanked Mr. Sedor and board members for their participation and input; it was a good meeting. She reminded board members of upcoming board meetings:

Special Meeting: Oath of Office & Board Reorganization - Wednesday, October 28 at noon Work Session with Borough Assembly – Thursday, October 29 at 5:30 p.m.

The meeting adjourned at 3:52 p.m. Submitted by Sharon Tuttle, executive assistant to the Board of Education

Special Meeting Minutes 1 of 2 October 28, 2015



FAIRBANKS, ALASKA Special Meeting MINUTES October 28, 2015 President Haas called the meeting to order at 12:00 p.m. in the board room of the FNSBSD Administrative Center at 520 Fifth Avenue. Present: Lisa Gentry Heidi Haas Sue Hull (by phone) Allyson Lambert Mike O’Brien Sean Rice

Absent: Wendy Dominique

Staff Present: Sandra Kowalski, Assistant Superintendent – Elementary Kathie Wassmann, Executive Director of Special Education Janet Cobb, Executive Director of Technology Dave Norum, Executive Director of Facilities Management Sharice Walker, Director of Public Relations Sharon Tuttle, Executive Assistant to the School Board Others Present: Honorable Paul R. Lyle, Superior Court Judge Oath of Office [0:00:45] The Honorable Paul R. Lyle, Superior Court Judge, administered the Oath of Office to re-elected board members Lisa Gentry and Heidi Haas. Public Comment [0:06:49] President Haas called for public comment. Hearing none, public comment was closed. Reorganization of the Board of Education [0:06:56] The gavel was given to Assistant Superintendent Sandra Kowalski to conduct the election of president of the board. Nominations for President were opened:

GENTRY MOVED, RICE SECONDED, TO NOMINATE HEIDI HAAS FOR PRESIDENT OF THE BOARD FOR THE 2015-2016 SCHOOL YEAR.

MOTION CARRIED WITHOUT OBJECTION BY ACCLAMATION. Ms. Kowalski passed the gavel to re-elected President Haas to preside over the elections of vice president, treasurer, and clerk. Nominations for Vice President were opened:

LAMBERT MOVED, RICE SECONDED, TO NOMINATE LISA GENTRY FOR VICE PRESIDENT OF THE BOARD FOR THE 2015-2016 SCHOOL YEAR.

Special Meeting Minutes 2 of 2 October 28, 2015

Reorganization of the Board of Education (Continued)

HULL MOVED, RICE SECONDED, TO NOMINATE MICHAEL O’BRIEN FOR VICE PRESIDENT OF THE BOARD FOR THE 2015-2016 SCHOOL YEAR.

LISA GENTRY WAS ELECTED VICE PRESIDENT BY SECRET BALLOT. Nominations for Treasurer were opened:

GENTRY MOVED, O’BRIEN SECONDED, TO NOMINATE ALLYSON LAMBERT FOR TREASURER OF THE BOARD FOR THE 2015-2016 SCHOOL YEAR.

MOTION CARRIED WITHOUT OBJECTION BY ACCLAMATION. Nominations for Clerk were opened:

HULL MOVED, GENTRY SECONDED, TO NOMINATE MICHAEL O’BRIEN FOR CLERK OF THE BOARD FOR THE 2015-2016 SCHOOL YEAR.

MOTION CARRIED WITHOUT OBJECTION BY ACCLAMATION. Board Discussion [0:10:50] President Haas thanked Mrs. Hull for participating by phone. She asked board members to provide their interest in committees to her by the end of the week. Mrs. Hull left the meeting by phone at 12:15 p.m. President Haas shared Mrs. Hull and Superintendent Dr. Gaborik where attending the same conference on personalize learning and anticipated getting some great information from the conference. President Haas thanked board members for re-electing her as president and she looked forward to a great year and moving the district forward in the best interest of the district and students. The meeting adjourned at 12:18 p.m. Submitted by Sharon Tuttle, executive assistant to the Board of Education.




FAIRBANKS, ALASKA Work Session MINUTES October 29, 2015 President Haas called the work session to order at 5:33 p.m. in the boardroom of the FNSBSD Administrative Center at 520 Fifth Avenue. The work session was called to meet with the borough assembly for an overview of the strategic plan, and to discuss budget considerations, including fund balance practices, the lapse ordinance, in-kind contributions, local funding calculation, and payment in-lieu of taxes and Impact Aid. President Haas read the district’s mission statement: “Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will succeed and contribute to a diverse and changing society.” Present: Heidi Haas, President Lisa Gentry, Vice President Allyson Lambert, Treasurer Michael O’Brien, Clerk Sue Hull, Member (by phone) Sean Rice, Member

Absent: Wendy Dominique, Member

Staff Present: Dr. Karen Gaborik, Superintendent Lisa Pearce, Chief Financial Officer Sandra Kowalski, Assistant Superintendent of Elementary Instruction Dan Schmidt, Assistant Superintendent of Secondary Instruction Melanie Hadaway, Executive Director of Curriculum and Instruction Dave Norum, Executive Director of Facilities Management Janet Cobb, Executive Director of Technology Colleen Fitzgerald, Director of Accounting Sharice Walker, Director of Public Relations Sharon Tuttle, Executive Assistant to the Board of Education Assembly Members & Staff Present:

Kathryn Dodge, Assembly Member Janice Golub, Assembly Member Diane Hutchison, Assembly Member Van Lawrence, Assembly Member Christopher Quist, Assembly Member Guy Sattley, Assembly Member Karl Kassel, Mayor Rene Broker, Borough Attorney Jeff Jacobson, Chief of Staff

Strategic Plan Overview [0:02:20]

President Haas provided a very brief overview of the board’s work on the FNSBSD FY15-FY19 Strategic Plan.


Budget Considerations [0:08:26] Superintendent Dr. Gaborik and Lisa Pearce, school district chief financial officer, facilitated board and assembly member discussions on:

fund balance practices [0:09:27] the lapse ordinance [0:25:28] in-kind contributions [0:36:50] the local funding calculation [0:47:34] payment in-lieu of taxes and Impact Aid [0:53:31]

Mr. Rice arrived at 6:09 p.m. Board and Assembly Member Comments/Questions [1:04:57] Board and assembly member discussions ensued. Agenda topics for discussion only; no action required. Board and assembly members expressed interest in continued discussions and meetings, as well as looking at efficiencies that might result from consolidating and/or sharing services between the two entities. Board Comments/Announcements [2:19:37] None The meeting adjourned at 7:53 p.m. Submitted by Sharon Tuttle, executive assistant to the Board of Education

Regular Meeting Minutes Page 1 of 10 November 3, 2015



FAIRBANKS, ALASKA Regular Meeting MINUTES November 3, 2015 President Haas called the meeting to order at 7:00 p.m. in the board room of the FNSBSD Administrative Center at 520 Fifth Avenue. Pearl Creek Elementary School’s Advanced Band led the Pledge of Allegiance and performed for the school board under the guidance of Allison Mogensen, band director. President Haas read the district’s mission statement: “Our mission is to provide an excellent, equitable education in a safe, supportive environment so all students will succeed and contribute to a diverse and changing society.” Present: Heidi Haas, President Lisa Gentry, Vice President Allyson Lambert, Treasurer Michael O’Brien, Clerk Wendy Dominique, Member Sue Hull, Member Richard Cole, Base Representative Kobe Rizk, Student Representative

Absent: Sean Rice, Member Sean Williams, Post Representative

Staff Present: Dr. Karen Gaborik, Superintendent of Schools Lisa Pearce, Chief Financial Officer Sandra Kowalski, Assistant Superintendent of Elementary Education Dan Schmidt, Assistant Superintendent of Secondary Education Traci Gatewood, Executive Director of Human Resources Dave Norum, Executive Director of Facilities Maintenance Kathie Wassmann, Executive Director of Special Education Melanie Hadaway, Executive Director of Curriculum & Instruction Janet Cobb, Executive Director of Technology Alisen Paez, Director of Labor Relations Sharice Walker, Director of Public Relations Sharon Tuttle, Executive Assistant to the Board PRELIMINARY ITEMS ASAA/First National Bank Alaska 2015 Tennis State Champions [0:04:50] Teresa Sample and Trent Chiu, West Valley High School students, won the mixed doubles title at the ASAA/First National Bank Alaska 2015 Tennis State Championship, held in Anchorage last month. Milo Griffin, West Valley tennis coach, made the presentation. Mr. Chiu was unable to attend the meeting. 2015 ASAA First National Bowl Small Schools State Football Champions [0:06:45] Ben Eielson High School Football Team won the 2015 ASAA First National Bowl Small Schools State Football Championship last month in Anchorage. David DeVaughn, Ben Eielson teacher and head football coach, made the presentation.


2015 ASAA First National Bowl Small Schools State Football Champions (continued)

ESP of the Month [0:12:37] Sunae Rush, North Pole High School lead custodian, was recognized as the Extra Special Support Staff Person for November 2015. Clarice Mingo, North Pole High School principal, made the presentation. Spotlight: Pearl Creek Elementary School [0:16:10] Katherine LaPlaunt, Pearl Creek principal, Brooke Freeburg, primary resource teacher, and Kjersten Bartusch, counselor, presented a spotlight on Pearl Creek Elementary School. With so many wonderful things happening at the school, there were many things that could be highlighted, such as the school’s garden. Ms. LaPlaunt offered the analogy of the garden’s growth cycle to student growth. The garden provided a welcoming display at the beginning of each school year and facilitated multiple lessons and opportunities for art, science, and social gatherings. Ms. Freeburg highlighted the school’s special education program and school team. Her students were amazing and seeing her students’ progress really excited her. She shared about her class’s Fall Feast, which amounted to a full-course turkey dinner, serving 50+ people, including Dr. Gaborik. Wanting to do something for the community, her class decided to help out the animal shelter. The students organized a fundraiser that raised over 2,000 pounds of pet food that was delivered to the animal shelter. In preparing for her report, Ms. Freeburg explained to students about the school board and the responsibilities of school board members. The students made beautiful cards filled with a “good” piece of chocolate for each board member. Ms. Bartusch spoke to an exciting program offered at Pearl Creek, Girls on the Run. The school partnered with the Interior Alaska Center for Non-Violent Living to offer the school as a host site for the program. Girls on the Run was an international program that inspired young girls to be joyful, healthy, and confident through dynamic and engaging lessons, coupled with exercise. The group of girls, ages 8-11, met twice a week for approximately 90 minutes. The meetings began with lessons that encouraged positive emotional, social, mental, and physical development, followed by running games that were designed to inspire and encourage life-long health and fitness. The girls trained to complete a 5-K run, which would give them the confidence that came through accomplishment and a framework for setting and achieving life goals. Ms. Bartusch has seen the girls grow throughout the program. The girls would complete their 5-K run on Sunday, December 13, 2015 at the Big Dipper Ice Arena. The event is open to the community and everyone was encouraged to come cheer on the Girls on the Run. BOARD QUESTIONS/COMMENTS President Haas thanked Ms. LaPlaunt, Ms. Freeburg, and Ms. Bartusch for their report and encouraged them to send the board an invitation. She also thanked them for the beautiful cards and chocolate.

Ryan Armour Scott Fry Zachary Paul Kevin Baird Evan Gaiss Deven Perez Taylor Benjamin Antonio Griffith-Keaton Jonah Quitog-Abeyta Jeramiah Brown Mathew Gustafson Brock Renson Kim Cinco Christopher Kilpatrick Dillon Scarboro James Davis William Makinen Matthew Scarboro Jiro Dobashi-Noa Jaydenn Manibusan Brian Searles Masami Dobashi-Noa Jonathan McIntosh Jonathon St. Andre Kalib Dunlap Travis Moore Devon Sundy Austin Edson Andrew North Caleb Velez Jack Winkler


AGENDA [0:25:35]

GENTRY MOVED, HULL SECONDED, TO ADOPT THE AGENDA WITH CONSENT ITEMS.

The following consent items were moved: approved the minutes from the regular meeting on October 6; and the special meetings on October 12 & 20, 2015, as submitted. approved Barnette Magnet School’s request to raise funds to send middle school students to Kenai, Alaska, May 2-8, 2016, where students will expand their knowledge in STEM and experience hands-on interaction with the costal environment, at no cost to the district. approved Lathrop High School’s request to raise funds to send the ballroom dance team to Orange County, California, February 10-16, 2016, to compete in the California Open Dance Sport Competition, at no cost to the district. approved Lathrop High School’s request to raise funds to send choir students to New York, New York, March 23-28, 2016, where students will perform at Carnegie Hall, at no cost to the district. approved North Pole High School’s request to raise funds to send students to Italy and Greece, March 10-19, 2016, where students will participate in historical tours in both countries, at no cost to the district, and if the State Department issues travel warnings, students will not travel. accepted the gift of $5,000 from North Pole Physical Therapy to Ben Eielson Junior-Senior High School to help fund an athletic trainer. accepted the gift of $2,150 from Northern Area Aquatics to Lathrop High School to support the school’s swim team program. accepted the gift of $2,150 from Northern Area Aquatics to West Valley High School to support the school’s swim team program. approved the Personnel Action Report for the period October 14-23, 2015. acknowledged the Personnel Information Report for the period October 14-23, 2015. acknowledged the Superintendent’s Budget Transfer Report for November 3, 2015. acknowledged the Board’s Reading File. acknowledged the Coming Events and Meeting Announcements. ADVISORY VOTES. 2 AYES (COLE, RIZK) MOTION CARRIED UNANIMOUSLY BY ROLL CALL VOTE. 6 AYES (O’BRIEN, HULL, GENTRY, LAMBERT, DOMINIQUE, HAAS) PUBLIC COMMENT ON NONAGENDA ITEMS [0:28:44] Yatibaey Evans, 520 Fifth Avenue, ANE coordinator, spoke to her recent selection as the president of the National Indian Education Association (NIEA) – the first person from Alaska to hold the position. Ms. Evans shared her appreciation for her selection and shared some personal memories. She was excited to represent Alaska and would impart the needs of Alaska to Washington, D.C. and beyond. Last year, the group started to explore options and advocate for


PUBLIC COMMENT ON NONAGENDA ITEMS (continued) the return of the Bureau of Indian Education to Alaska. Over the next few years, NIEA would be working on becoming a resource center focusing on providing educators and parents the tools to ensure students had the best possible education. Ms. Evans presented board members with a gift of homemade jam as a thank you for all their hard work. President Haas congratulated Ms. Evans on her selection as NIEA president. Bill Wright, 717 Farmers Loop Road, United Way executive director, thought it was a great night to be part of the school district with the great music and all the student recognition. He was proud of the Fairbanks community and proud to be part of it. Mr. Wright spoke in support of Ms. Evans and to her service on the United Way Board. He could not be more proud to be associated with Ms. Evans and the work she did at the school district and to make the community a better place for everyone. Mr. Wright knew Ms. Evans would do a great job as NIEA president. President Haas thanked Mr. Wright for his testimony and his work with the United Way and its agencies to better the community. Dr. Sean Topkok, 4783 Drake Street, UAF assistant professor and previous school district employee, appreciated the Pearl Creek musical performance. Dr. Topkok spoke to the importance of music in his life and how it helped him graduate from high school and go on to earn his doctorate. As Mr. Wright had testified, he too, was proud to be a member of the Fairbanks community. Dr. Topkok added his congratulations and support for Ms. Evans. She had worked hard locally, statewide, and nationally. On behalf of many, Dr. Topkok congratulated Ms. Evans. He hoped Ms. Evan’s work would help to show students their potential to do great things on behalf of Fairbanks and internationally. Amelia Topkok, 4783 Drake Street, congratulated Ms. Evans. Ms. Topkok noted she had been on the hiring committee when Ms. Evans was hired as the Alaska Native Education coordinator. She was extremely proud of Ms. Evans’ hard work. It was exciting to see a Native woman from Fairbanks elected to a national board of a large organization. It was also exciting to see Ms. Evans’ leadership and involvement in so many activities. Ms. Evans had always been a youth advocate and her example would show students of the potential possible if one applied themselves. Ms. Topkok was very proud of Ms. Evans. Tanya and Skye Kaquatosh, 2015 Bridgewater Drive, mother and daughter and Anne Wien Elementary parent and student, thanked the board for their support of Ms. Evans. They added their appreciation to Ms. Evans for stepping up and making the great connections for students. Ms. Kaquatosh also served as the vice chair of the Alaska Native Education Parent Advisory Committee and on behalf of the committee, wanted to thank the school board for supporting Ms. Evans in her past roles and in her new role as NIEA president. She also thanked Ms. Evans for stepping up and making great connections for students. OLD BUSINESS Included in the Consent Agenda. NEW BUSINESS Resolution 2016-07: American Education Week [0:43:20] Resolution 2016-07 recognized American Education Week and proclaimed the week of November 16-20, 2015 for educators, parents, and community partners to celebrate excellence in district schools.


Resolution 2016-07: American Education Week (continued) Core Value/Goal: Student-Centered: Center everything we do on the student and student learning.

LAMBERT MOVED, GENTRY SECONDED, TO APPROVE RESOLUTION 2016-07: AMERICAN EDUCATION WEEK.

Mrs. Lambert read the resolution for the public record. PUBLIC COMMENTS None BOARD QUESTIONS/COMMENTS President Haas was excited about American Education Week and had a goal to visit each of her children’s classrooms. She encouraged all parents to do the same if they could. ADVISORY VOTES. 2 AYES (RIZK, COLE) MOTION CARRIED UNANIMOUSLY BY ROLL CALL VOTE. 6 AYES (LAMBERT, GENTRY, HULL, DOMINIQUE, O’BRIEN, HAAS) Policy 423.2: Budget Planning (First Reading) [0:47:19] Administration recommended Policy 423.2: Budget Planning be revised to align to the district’s new budget development process.


GENTRY MOVED, HULL SECONDED, TO APPROVE FIRST READING, PUBLIC HEARING, AND ADVANCEMENT TO SECOND READING OF POLICY 423.2: BUDGET PLANNING.

Superintendent Dr. Gaborik explained the change in policy was to align the policy to the district’s new budget process. PUBLIC COMMENTS None BOARD QUESTIONS/COMMENTS Board discussion ensued. The subject of allowing or not allowing for public testimony during the Citizen Budget Review Committee meetings was raised at a previous board work session and was brought forward for the board’s action. Board members expressed opposition and concern to limiting public input in the budget process. It was also noted the first and second paragraphs of the proposed policy contradicted each other – one referenced a developed budget and the other referenced developing the budget. The intent of the new budget process was to have the committee provide more input prior to the superintendent developing the budget and to provide input again after the Proposed Budget was released. The administration’s intent was to allow for more input in the development of the budget. ADVISORY VOTES. 2 NAYS (COLE, RIZK) MOTION FAILED UNANIMOUSLY BY ROLL CALL VOTE. 6 NAYS (O’BRIEN, LAMBERT, GENTRY, HULL, DOMINIQUE, HAAS)


Selection of Chief Negotiator for the Continuation of the Education Support Staff Association (ESSA) Negotiations and the Commencement of the Fairbanks Principals’ Association (FPA) and the Fairbanks Education Association (FEA) Negotiations [1:13:18] State statute provided that before commencing bargaining, the school board would provide opportunities for public comment on the issues to be addressed in the collective bargaining process. Therefore, the school board was providing a formal opportunity for public input on salaries, benefits, and any other contractual issues prior to beginning negotiations with the Fairbanks Principals’ Association (FPA) and the Fairbanks Education Association (FEA), and continuing negotiations with the Education Support Staff Association (ESSA), at any regular school board meeting. The public was also invited to send written comments to the School Board Office, 520 Fifth Avenue, Fairbanks, Alaska 99701-4756.

The current contracts between FPA, FEA, and the district would expire on June 30, 2016. The contract between ESSA and the district expired on June 30, 2015. In order to begin negotiations with FPA and FEA, and continue negotiations with ESSA, the school board needed to name a chief negotiator. Alisen Paez, the district’s director of labor relations, was recommended to serve as the school board’s chief negotiator.

Core Value/Goal: Organizational Support: Create an environment that supports the needs of staff to enable a school and organizational climate where students thrive.

LAMBERT MOVED, GENTRY SECONDED, TO NAME ALISEN PAEZ, DIRECTOR OF LABOR RELATIONS, AS CHIEF NEGOTIATOR FOR THE SCHOOL BOARD IN ITS NEGOTIATIONS WITH THE FAIRBANKS PRINCIPALS’ ASSOCIATION, THE FAIRBANKS EDUCATION ASSOCIATION, AND THE EDUCATION SUPPORT STAFF ASSOCIATION.

Traci Gatewood, executive director of human resources, introduced Ms. Paez and pointed out her work history and resume in the agenda. President Haas welcomed Ms. Paez to the school district. Ms. Paez thanked the board for making her a part of the team. She would do her best to complete the duties assigned to her. PUBLIC COMMENTS None BOARD QUESTIONS/COMMENTS None ADVISORY VOTES. 2 AYES (RIZK, COLE) MOTION CARRIED UNANIMOUSLY BY ROLL CALL VOTE. 6 AYES (DOMINIQUE, O’BRIEN, LAMBERT, GENTRY, HULL, HAAS) Lobbyist Contract Approval [1:18:15] The lobbyist contract with John Ringstad ended June 30, 2015. If it was the school board’s intent to extend a contract for the remainder of the current school year, a new contract would need to be approved for the period November 3, 2015 through June 30, 2016, at a cost of $36,000.

Core Value/Goal: Student-Centered: Center everything we do on the student and student learning.


Lobbyist Contract Approval (continued)

HULL MOVED, DOMINIQUE SECONDED, TO APPROVE THE LOBBYIST CONTRACT FOR JOHN RINGSTAD FOR THE PERIOD NOVEMBER 3, 2015 THROUGH JUNE 30, 2016, AT A COST OF $36,000.

PUBLIC COMMENTS None BOARD QUESTIONS/COMMENTS A question was raised about the amount of the contract and if it should be increased. The proposed contract was the same amount as last year. Board members expressed their appreciation to Mr. Ringstad for his work. ADVISORY VOTES. 2 AYES (RIZK, COLE) MOTION CARRIED UNANIMOUSLY BY ROLL CALL VOTE. 6 AYES (HULL, DOMINIQUE, O’BRIEN, LAMBERT, GENTRY, HAAS) INFORMATION AND REPORTS Superintendent Report [1:23:04] Superintendent Dr. Gaborik provided a superintendent report.

Core Value/Goal: Effective Communication: Establish transparent and consistent communication to increase student, parent, staff, and community connectedness with the district. Dr. Gaborik provided an update on the Alaska Measures of Progress (AMP) results. Principals would be able to see the results on Wednesday and reports would be mailed to parents in mid-November. Electronic copies would be available sooner. Dr. Ellis Ott, research associate and accountability coordinator, would be analyzing the results and Dr. Gaborik hoped to be able to share the results with the board soon. A full report should be available in late November or early December. Dr. Gaborik explained the Student Learning Objectives (SLOs) were tied to the new evaluation system. SLOs were the objectives teachers set to determine student growth. Dr. Gaborik spoke to the budget process. Principals were facilitating conversations with staff about the budget during staff meetings. They would be soliciting staff priorities. Dr. Gaborik was also working with FPA on a principal focus group, her executive director team, and the CFO, as she developed her Proposed Budget. Her intent was to have a better-informed and higher quality budget process. Dr. Gaborik thanked Mrs. Hull for inviting her to the personalized learning conference. There was a lot of valuable information, which she would be sharing at the November 30 work session. BOARD QUESTIONS/COMMENTS Board member discussion ensued. Item for discussion only; no action required. Board members asked about Student Learning Objectives (SLOs). They voiced their appreciation to Dr. Gaborik for seeking and including more stakeholder input in the budget process. There was a request for parent-teacher conference attendance data.


Facilities Rentals/User Fees Report [1:39:45] The board, at its October 5, 2015 Work Session on Facilities Rentals/User Fees, asked the administration to revisit the facilities rentals/user fees. Dave Norum, facilities management executive director, reviewed the administration’s revised rentals/user fees.

Core Value/Goal: Effective Communication: Establish transparent and consistent communication to increase student, parent, staff, and community connectedness with the district. Dr. Gaborik reported she had met with her administrative team and there was agreement that it did not make sense to utilize volunteers as event monitors for a variety of reasons. The administration planned to reduce the increase in monitor fees to 15 percent and continue to increase rates gradually. They would also be looking at other options such as not utilizing Sundays and OT rates. Dave Norum, executive director of facilities, reiterated Dr. Gaborik’s concerns regarding utilizing volunteers and providing them with keys to the buildings. He believed the decrease in the increase to monitor fees to 15 percent was reasonable and a good place to start. He suggested additional increases over time might be needed until the costs were covered. PUBLIC COMMENTS None BOARD QUESTIONS/COMMENTS Board member discussion ensued. Item for discussion only; no action required. Board members appreciated the administration’s work on the rental fees. It was requested the administration examine ways to eliminate the use of overtime for covering events, perhaps by hiring part-time or temporary staff or utilizing a rotating schedule. The administration was also asked to speak with the borough about helping with expenses or staff coverage for events since the buildings were borough buildings and used for community events. The revised rental/user fees would be in place for the current year and work would continue on the issue. BOARD AND SUPERINTENDENT COMMENTS & COMMITTEE REPORTS [2:07:25] On behalf of the entire board, President Haas thanked the Pearl Creek Advanced Band for their wonderful musical performance, and Ms. LaPlaunt, Ms. Freeburg, and Ms. Bartusch, for the spotlight on Pearl Creek Elementary School. President Haas congratulated Ms. Sample and Mr. Chiu for their mixed doubles tennis championship, along with the Ben Eielson High School Football Team for their state championship. She thanked the administration for their work and report presentations. She congratulated Ms. Rush for her ESP award and Ms. Evans for her new position as NIEA president. President Haas encouraged everyone to celebrate American Education Week. She announced upcoming events and meetings:

Partners in Education Breakfast, Friday, November 6 at 7:00 a.m. at Randy Smith Middle School Work Session: CBRC 2016-17 Budget Report, Monday, November 16 at 7:30 p.m. Regular Meeting: Tuesday, November 17 at 7:00 p.m.

President Haas reminded board members to check their calendars and invited them to join her and Dr. Gaborik on Thursday mornings when they worked on upcoming agendas. Colonel Cole thanked Dr. Gaborik for the grant providing technology in military related schools. If the data found the added technology was beneficial to 1st to 4th graders, he hoped the district would look for a grant for the upper grades. Dr. Gaborik agreed with Colonel Cole and thought the district would seek additional grants if warranted.


BOARD AND SUPERINTENDENT COMMENTS & COMMITTEE REPORTS (continued) Mrs. Hull announced the North Star Imagination Library’s upcoming Champions for Children Banquet, scheduled for Thursday, November 12 at Pike’s Waterfront Lodge. This year’s honorees were Christine Villano, Denali teacher, Cheryl Keepers, retired early childhood administrator, and Dr. Laura Brunner, a local pediatrician. Also being honored would be Carol Brice, who would be receiving the Lifetime Achievement Award. Mrs. Hull shared some articles and information from the personalized learning conference Dr. Gaborik mentioned earlier. It had been a very interesting conference and she enjoyed visiting a school where they were doing some great things. Mrs. Hull asked everyone to keep Colonel Zemp in their thoughts regarding some health issues he was dealing with. She commended the board for its strategic plan. She announced Commissioner Hanley would be speaking at Chamber next Tuesday. Mrs. Lambert congratulated Ms. Evans. Her position as president of NIEA was great for the school district, the state, and the country. She announced the Citizen Budget Review Committee and the Board Curriculum Advisory Committee would both meet on Thursday. Mrs. Gentry thanked the Pearl Creek students for the beautiful card and chocolate, and Ms. Evans for the jam. Mr. O’Brien appreciated the Pearl Creek musical performance and spotlight. He congratulated all the evening’s awardees and everyone who came out to testify. He added his congratulations to Ms. Evans on her new role. Mrs. Dominique congratulated Ms. Evans. She had some questions regarding the school Mrs. Hull visited during the conference she recently attended. Mrs. Dominique was all for technology, but wanted to be realistic about it. She did not think the district’s pilot at North Pole Middle a few years ago was implemented properly. She wanted to be certain the students who needed the technology, got it. Mrs. Dominique announced the Freedom Fund Banquet for the NAACP was scheduled for November 14 at Pikes. She had tickets; $50 each. Mr. Rizk congratulated the student athletes. He recently attended Pearl Creek’s Halloween Carnival and was impressed by the amount of student and community involvement there was in the event. He reported on the recent Alaska Association of Student Government’s conference. There were over 500 students from across the state in attendance. Mr. Rizk reminded board members of the upcoming luncheon with Regional Student Council on Tuesday, November 10 at 11:30 a.m. Mr. O’Brien asked about the TCC Interior Education Summit. Dr. Gaborik stated it was open to the public. Dr. Gaborik would be out of town, so Ms. Kowalski would be presenting for the school district. President Haas shared about a recent Washington Post article on the requirements of homework and how it impacted grades and test scores. Fairbanks students were typically involved in a lot of activities and it was sometimes difficult to get homework completed on top of activities. She thought homework might be a good conversation for the school board to consider.


BOARD AND SUPERINTENDENT COMMENTS & COMMITTEE REPORTS (continued) At the conference, Mrs. Hull had heard of teachers eliminating homework for students who had mastered skills. She thought people would probably be in support of less homework, just for the sake of homework. Mr. Rizk asked if there had been a past directive from the school board that high school students were not to have more than two hours of homework. Dr. Gaborik said she would do some research and get back to Mr. Rizk. The meeting adjourned at 9:30 p.m. Submitted by Sharon Tuttle, executive assistant to the Board of Education.

July S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

2015January

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

2016

2015August 12 & 18 Teacher Work Days 13,14,17 Professional Development Days 19 First Day for Students

September 7 Labor Day Holiday 28 Professional Development October 16 End of 1st Quarter (early dismissal) 26-27 Parent-Teacher Conferences

November 26-27 Thanksgiving Holiday

December 16-18 Last 3 Days (early dismissal) 18 End of 1st Semester (early dismissal) 21 Winter Break – Begin

2016January 1 Winter Break – End 4 Teacher Work Day (no school) 18 Martin Luther King Jr. HolidayFebruary 5 Professional Development 15-16 Parent-Teacher Conferences

March 11 End of 3rd Quarter (early dismissal) 14-18 Spring Break

April 4-8 Testing (all students attend school) 11-15 Testing (all students attend school)

May 17-19 Last 3 Days (early dismissal) 19 Last Day for Students 20 Professional Development Day 23 Teacher Work Day

520 Fifth Avenue, Fairbanks, AK 99701k12northstar.org

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

August

October

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S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

June S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30

1st Quarter: 44 days

November S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

December S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2nd Quarter: 43 days

May

4th Quarter: 45 days

12

September S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

20

22

19

14

18

February S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

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21

March S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

3rd Quarter: 48 days

18

April S M T W T F S 1 2 3 T T T T T 9 10 T T T T T 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

21

15

School Start/End

End of Quarter(early dismissal)

Testing Day

Last 3 days (early dismissal)ProfessionalDevelopment Day(no school)

Vacation/Holiday (no school)

T

Parent-Teacher Conferences (no school)Teacher Work Day (no school)Tentative make-up days for bad weather

CLOSED BAD WEATHER

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1st semester: 87 days

2nd semester: 93 days

Revised by Administration: April 2015, October 2015Adopted by School Board: June 4, 2013

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tuesday, november 17, 2015 school district administrative ......board of education regular meetings...

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