UN-GGIM: User CASE STUDY

Central Informatics and

Telecommunications Organisation (CITO)

GIS Directorate

Kingdom of Bahrain

GIS Directorate on behalf of the National GIS Steering

Committee (NGISSC) has delivered the Bahrain Spatial

Data Infrastructure (BSDI) in order to provide accurate

online information from a single, secure accessible

centralized GIS Database.

Planning and executing projects were hard since data

sharing and systems integration were absent and the 42

government cells were using GIS individually in many data

formats and national standards were not available for

adoption in executing new projects..

Therefore in order to improve national projects

management and increase efficiencies, BSDI was

deployed to centralize GIS data distribution at national

level. Achievement of this centralization and sharing of GIS

information resulted in:

o Proper planning at initial stage by all stake holders

o Saving time, cost & effort

o Economically beneficial by reducing infrastructure

clash

o Executing projects on time

o Improved quality of produced data

Kingdom of Bahrain: Bahrain Spatial Data

Infrastructure (BSDI)

GIS

Service

GIS

User

Client

Consume Publish

Search

Discover

GIS

Portal

Kingdom of Bahrain: Bahrain Spatial Data

Infrastructure (BSDI)

Kingdom of Bahrain: Bahrain Spatial Data

Infrastructure (BSDI)

The return on investment (ROI) is real and demonstrable and includes:

• 75% reduction in time of service delivery to end-users.

• 60% reduction in cost of data creation and maintenance

• Private sectors projects streamlined significantly.

• More commitment of stakeholders and various levels.

• Move from Silo-based information into a corporate knowledge base.

• To reduce Total Cost of Ownership of Technology.

• Enterprise Spatial Intelligence Platform.

GIS Directorate on behalf of the National GIS Clearing House Committee has developed a high quality geospatial

application system (E-Wayleave Clearance Operation System) in order to increase efficiency and improve governance by

automating the manual clearance operation process of the Wayleave.

The WayLeave approval for new or maintenance infrastructure projects on public properties in Bahrain has so far been

manual and resulted in duplication of efforts and isolation in Wayleave approval decision making, indefinite approval time

ranging between 3 months to 2 years approximately, huge amount of manual paper work, WayLeave documents lost during

the approval process, lack of up to date and accurate supporting information required for approval of a way leave.

E-WayLeave application enabled the stakeholders to manage their WayLeaves by allowing them to create, search,

comment, track, edit, print and approve WayLeaves. The project has a very strong integration with spatial technology and is

unique in the sense that it shares the policies and Data access rights from BSDI to access central GIS data repository. The

automation achieved through the Project has tremendously improved the WayLeave Approval Cycle by considerably

decreasing the approval time and increasing the approval confidence.

39

Kingdom of Bahrain: E-WayLeave Clearance Operation

System

The System supports additional functionality of reducing risk by

providing proper information at all stages of the life cycle of the e-

WayLeave. The System has in fact made the Government to

Government data transmission and services more accountable,

flexible and standardized which in turn had tremendously

increased the decision making capabilities of the organizations

thus improving the equilibrium of governance by Bahrain

Government Organizations

Kingdom of Bahrain: E-WayLeave Clearance

Operation System

TRA Submits E-Wayleave to stakeholders

online

Oil and Gas

MOW

Telecommunications EWA

Example of the work flow of Manual WayLeave Operation

Internal approval

Internal approval

Internal approval

Internal approval

Kingdom of Bahrain: E-WayLeave Clearance

Operation System

TRA Submits E-Wayleave

to stakeholders

online

EWA

MOW

Telecommunications

Oil and Gas

Other stakeholders

TRA Receives comments from

stakeholders online

EWA

MOW

Telecommunications

Oil and Gas

Other stakeholders

Example of the work flow and management of E-Way Leave

Kingdom of Bahrain: E-WayLeave Clearance

Operation System The return on investment (ROI) is real and demonstrable and includes:

o WayLeave Request Creation – From 4 Wayleaves requests,

increased to around 10/15 per day

o Distribution of WayLeave – From a couple of days to

instantaneous delivery

o Lost WayLeave Request – Eliminated.

o WayLeave Approval – From several months to within 5 days

provided it satisfies all requirements.

o Approval Confidence – Old system all supporting documents

and data were not available to the approving Officer Approval

Confidence Low. The Current system makes all spatial

supporting data available to the Office thereby increasing the

approval confidence.

o WayLeave Tracking – Allows the user to track a WayLeave

request and Monitor its Approval Process within and outside

the Lifecycle of the WayLeave request.

o GIS Data Sharing – Cross Platform GIS Data is currently

being shared through the e-WayLeave System making the

entire WayLeave Approval Process much more organized and

efficient.

o Part of its strategic objectives for Geo-enabling government, GIS Directorate of Central Informatics and

Telecommunications Organisation (CITO), Kingdom of Bahrain has successfully developed GIS application to Public

Commission for Protection of Marine Resource, Environment and Wildlife (PMEW) to enable them to better achieve their

rules and responsibilities. PMEW has the key mission to assist the Government of the Kingdom of Bahrain to maintain and

manage environment, natural resources, marine resources, wildlife and biodiversity in the Kingdom.

Kingdom of Bahrain: GIS Solution for Public Commission for

Protection of Marine Resource, Environment & Wildlife (PMEW)

o PMEW has been collecting and maintaining huge volume of

natural resource and marine data. However in absence of a

uniform platform it was difficult to share this information within

internal and external stakeholders for planning and analysis.

The application developed collates all the data and brings all

these valuable information to the users for effective decision

making.

o The application assists PMEW in its business objective to

manage, assess, plan and control environmental, marine &

natural resources and to establish a basic GIS capability in

the Organization

Kingdom of Bahrain: GIS Solution for Public

Commission for Protection of Marine Resource,

Environment & Wildlife (PMEW)

Kingdom of Bahrain: GIS Solution for Public

Commission for Protection of Marine Resource,

Environment & Wildlife (PEMW)

Return-on-Investment (ROI):

• Environmental friendly planning

• Reduced financial loss on relocation

• Improved operation and environmental governance

• Unified platform for planning and decision making

• Sharing of environmental information with internal and external

stakeholders.

Dr. Khalid A.Rahman Al-Haidan

Director, GIS Directorate

Central Informatics & Telecommunications

Organisation,

Kingdom of Bahrain