user manualcpleproc.cadilapharma.in/cplutil/usermanual/user manual...e-procurement (eproc) user...

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e-Procurement (EPROC) User Manual

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e-Procurement

User Manual Version 1.0


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Version

No

Created By Created On Verified By Verified On Description

Draft Mr. Kalpesh

Patel

22/04/2016 - -

1.0 Mr. Kalpesh

Patel

23/04/2016 - -


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Index

1. Purpose ................................................................................................................................................. 4

2. Send PR to vendor ................................................................................................................................ 5

a. Generate File ..................................................................................................................................... 5

b. Login into Portal ................................................................................................................................ 5

c. Send PR to Vendor ............................................................................................................................ 6

3. Fill Vendor PR ........................................................................................................................................ 7

a) Open PR for Edit ................................................................................................................................ 7

b) Fill PR Details ..................................................................................................................................... 8

4. Download QCS .................................................................................................................................... 10

5. Change Password ................................................................................................................................ 11

6. Sign Up ................................................................................................................................................ 12

7. Reset Password ................................................................................................................................... 13

8. My Profile ............................................................................................................................................ 14

9. Reports ................................................................................................................................................ 15

10. Logout ................................................................................................................................................. 17

11. Technical Assistance ........................................................................................................................... 18


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1. Purpose

This Application is part of Purchase Department’s internal as well as vendor specific process. Upload SAP Open PR details to Portal and Update the same by vendor or Purchase, Which later used to submit data to SAP System for Quotation Comparison and Final PO Generation.


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2. Send PR to vendor

a. Generate File Purchaser will prepared QCS in SAP System and download the same on SAP Server.

e-Procurement portal will read same file and upload into e-Procurement portal.

b. Login into Portal Open following link in Web Browser

o Link: http://cpleproc.cadilapharma.in/QUOTE

Enter your Registered Vendor / Purchaser Mail ID and Password to login into portal.

Note that portal works best in Google Crome only.

If vendor is not registered under e-Procurement portal, can use Sign Up. If user forget his/her login Password, can use Reset Password utility to reset login password. On successful login, system will redirect you to Home page.


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c. Send PR to Vendor o Click on “Send PR to Vendor” from Menu Item.

o Select QCS No from list.

o Enter QCS expiry date, system will not allow vendor to fill PR details once QCS expired.

o Selected supporting document, want to send along with QCS and click on “Fetch PR Details

Data”, system will show QCS details with expiry date in tabular format.

o Click on “Send to Vendor” button to send QCS Details to vendor mail ID.


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3. Fill Vendor PR

a) Open PR for Edit

o Click on Fill Vendor PR Menu to view list of pending QCS to submit.

1. Menu. 2. All Open PR Details.

3. Edit PR Details. 4. Open PR Icons

a. Search Open PR.

b. Refresh / Reload table data. 5. Open PO navigation icons.

a. Move to First Page.

b. Move to Previous Page.

c. Current page No and Today no of Pages.

d. Move to Next Page.

e. Move to Last Page.

f. No of Rows to display in table.

o Click on to open PR for edit.

1

5

2

3

4


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b) Fill PR Details

3 1 2


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o (*) are all required fields.

o Enter appropriate value and Submit.

1. Will partially allow user to save Quotation details.

2. Will submit data to Purchase to prepared Comparison Statement.

3. will submit data, as Regret status, to purchaser to prepare comparison

statement.


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4. Download QCS

o Click on “Download File” from Menu.

o Click on icon to view Comparison statement. o Select ID against QCS No. o Click on “Download” button to download QCS file to SAP Server, which later uploaded into SAP

system. o Click on “Freeze QCS” to remove QCS from Download QCS List.


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5. Change Password

o Click on “Change Password” from Menu.

o Enter Old, new and Confirm Password. o Click on “Change Password” to reset your current login password.


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6. Sign Up

o Click on “Sign Up” from Login page.

o System will moves vendor to Registration Page.

o (*) are all Mandatory fields. o Enter appropriate value for each field. o Click on Submit button to registered vendor under e-Procurement portal.


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7. Reset Password

o Click on “Forget Password?” from Login page.

o System will moves vendor to Reset Password page.

o Enter registered vendor / purchase mail ID. o Click on Generate, will send temporary login password to registered mail ID.


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8. My Profile

o Click on “My Profile” from menu.

o (*) are all Mandatory fields. o Enter appropriate value for each field. o Click on “Save” button to update vendor profile.


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9. Reports

i. Vendor List

o Click on “Vendor List” from Reports menu.

o System display list of Register vendors. User can filter and search specific vendor using

Search functionality.


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ii. Close QCS

o Click on Closed QCS from Reports Menu.

o System displays all closed QCS (Freeze) done by purchaser.

o Click on icons to display comparison statement for selected QCS No.

o User can use table functionality, described in Fill Vendor PR.


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10. Logout

o Click on LogOut menu item.


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11. Technical Assistance

For any Technical need, please log a call in IMS, under EPROC service line.

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