version 11 - texthelp · page 3 introduction this guide is designed to familiarize you with the...

Version 11.5

Teacher’s Toolkit Guide

Jan 2015

Contents

INTRODUCTION ........................................................................................................................... 3

Starting the Teacher’s Toolkit ......................................................................................................... 3

Setting up feature sets .................................................................................................................... 4

Setting up new users and assigning feature sets ............................................................................ 5

Adding a new prediction file ........................................................................................................... 7

Adding your own dictionary definitions .......................................................................................... 8

Viewing a user’s spelling log............................................................................................................ 9

Viewing a user’s activity log .......................................................................................................... 10

Importing users ............................................................................................................................. 11

INTRODUCTION

This guide is designed to familiarize you with the Read&Write Gold Teacher’s Toolkit. It will provide

instructions on how to use the Teachers Toolkit to set up the system for students and to monitor

student activity and progress.

You will learn how to use the Teachers Toolkit to:

set up feature sets

set up new users and assign them feature sets

add a new prediction file

add dictionary definitions

view users spelling logs

view users activity logs

import users.

In order to complete these exercises you must have the Teachers Toolkit installed on your

computer.

Starting the Teacher’s Toolkit

1. To access the Teachers Toolkit, click on Start on the Windows desktop. Select All Programs,

Texthelp, then Read&Write 11 and then Toolkit, as shown below:

2. You will see the User Settings tab of the Read and Write Teacher’s Toolkit window:

Setting up feature sets

You can set up feature sets and then assign them to users. These feature sets determine which

Read&Write Gold features will be available to each student. This is particularly useful if you plan to use

Read&Write Gold during exams and you want to restrict what features a student has access to.

Let us start by setting up a feature set that will allow you to use all of the Read&Write Gold facilities but

will prevent students going into the options to change how the software works.

1. Click on the Feature Sets tab:

2. Click on the New button. You will see the New Feature Set window:

3. Type No Options in the text box provided and then click on the OK button.

All of the Current Feature Set check boxes and the Enable Options Dialogs check boxes are

selected automatically when you add a new feature set.

4. De-select all of the Enable Options Dialogs check boxes to specify that you don’t want users

with this feature set to have access to any of the Read&Write Gold Options windows.

In the same way you could unselect any of the features in the Current Feature set list to remove

that feature.

5. Click on the Save button. You’ve now set up a new feature set which will allow you to access all

of the Read&Write Gold facilities but none of the Options windows. Users with this feature set

will therefore be unable to alter any of the default settings.

New button

Current Feature Set check

boxes Enable Options Dialogs

check boxes

Save button

Now you need to make sure that the feature set is applied to the appropriate users. Complete the next

exercise.

Setting up new users and assigning feature sets

When you add a new user you should assign them to a user group. This makes it easier to manage their

account. Once you have done this you can assign a feature set to them.

Use the instructions below to create a new user group, assign a new user to this group and then apply

the feature set you’ve just set up.

1. Click on the User Settings tab:

2. Click on the New button in the Groups section of the tab. You will see the Create New User Group

window:

3. Type the text Class 1A in the text box provided and then click on the OK button. This user group is

now listed in the Groups list box.

4. Click on the New button in the User Management section of the tab. You will see the Create a

new User account window:

Groups list box New button in

Groups section

New button in User

Management section

Users in the current Group

list box

5. Select from either:

User logs onto windows using a unique login radio button - select this option if you

students log onto your computers with their own login.

User logs on to windows using a shared login radio button – select this option if students

share a login.

6. Type the login for yourself in the Enter a login for the new User text box.

7. Type the text firsttime in the Enter a Password for the User text box (if available).

8. Select No Options from the Select a Feature Set for the User drop down list.

9. Select the Class 1A option from the Select a Group for the User drop down list.

10. Click on the Create button. You have now added your user account, assigned it to the Class 1A

user group and applied the ‘All Features’ feature set to it.

It’s easy to change the user group or feature set to which your user account is assigned, by simply

selecting your user account check box in the User in the current Group list box and selecting a different

user group/feature set from the Feature Sets and User Groups section of the tab.

User logs on to windows using a

shared login

radio button

Enter a login for the new

User text box

Enter a Password for

the User text box

Select a Feature Set

for the User drop

down list

Select a Group for the

User drop down list

Adding a new prediction file

In this exercise you’ll learn how to add a new prediction file which can then be used by the Prediction

facility to learn new words and phrases. You’ll then specify to which user accounts you want to make

this new prediction file available.

Before you begin this exercise, make sure you have a text file containing a comprehensive list of words

and phrases, saved on your computer.

1. Click on the Prediction tab:

2. Click on the Add File to Build list button.

The Open window is displayed.

3. Browse to the location in the directory where the text file you want to add is located and then

click on the Open button.

The name of the text file is added to the Create and distribute Prediction Files list box.

4. Type Prediction test in the File Description text box.

5. Type Test Prediction file in the File Name text box.

6. Select the Spell Check words as they are learned check box. This will ensure that the text in the

text file will be spell checked before it is added to the Prediction file.

If you want to create a prediction file with very specialized terms and/or jargon you should keep

the Spell Check words as they are learned switched off.

7. Click on the Class 1A user group in the Groups list box.

8. Select the check box beside yourself in the Users in the current Group list box.

9. Click on the Learn files into new prediction file and copy to checked users button.

Create and distribute

Prediction Files list box

File Description text

box

Add File to Build list

button

Learn files into new

prediction file and copy to

checked users button

File Name text box

Users in the current

Group list box

Groups list box

Turn On/Off Prediction Files

button

The words and phrases in this text file will now be used by the Prediction facility to provide the specified

user account with a list of possible words and phrases with which they can finish sentences as they type.

You can enable and disable prediction files for different users by clicking on the Turn On/Off

Prediction Files button and selecting the appropriate check boxes.

Adding your own dictionary definitions

In this exercise you’ll learn how to add your own dictionary definitions.

Any new definitions that you add will be added to current definitions and will be applied to all

user accounts.

1. Click on the Dictionary tab:

2. Type Discombobulate in the Enter a new Dictionary Word text box.

3. Select the Add word to custom spelling dictionary check box.

4. Type the following text in the Enter Definition text box:

Throw into state of confusion

5. Type upset in the Enter Synonym text box and then click on the Add to Synonym list button.

6. Click on the Save button and then click on the Yes button when it asks you if you want to add the

entered information as an additional definition.

Enter Definition text

box

Add to Synonym list button

Save button

Add word to custom

spelling dictionary check

box

Enter a new

Dictionary Word text

box

Enter Synonym

text box

Viewing a user’s spelling log

To view a user's spelling log:

1. Click on the Spelling Logs tab:



You will see a list of spelling errors you’ve made while using your profile in the panel on the right

of the Spelling Logs tab.

4. Click on the View checked logs in Word button.

Microsoft Word launches and you will see your spelling log displayed in a new document.

Users in the current Group

list box

View checked logs in

Word button

Groups list box

Viewing a user’s activity log

To view a user's activity log:

1. Click on the Activity Logs tab:



You will see the following information relating to your activities on the system in the panel on the

right of the Activity Logs tab:

Log In - time and date at which you logged on

Duration - duration of time spent on the system

Typed - number of words typed during each period

%Errors - percentage of errors made during each period

Learned Words - number of words learned during each period.

4. Click on the View checked logs in Word button.

Microsoft Word launches and you will see your activity log displayed in a new document.

Users in the current Group list

box

Groups list box

View checked logs in

Word button

Importing users

The Teachers Toolkit allows you to import users with roaming profiles or from a .CSV file. In this

exercise, you’ll learn how to import users directly from a CSV file.

To complete this exercise, you must have a CSV file containing users saved on your computer.

1. Click on the Import Users tab:

2. Click on the Run CSV File Import button.

You will see a window which allows you to browse for the file.

3. Select the CSV file that you want to import and then click on the Open button.

The User Import Summary window is displayed. This shows the users who were successfully imported

and those who failed to import. The reason for the import failure, if any, is also displayed.

The successfully imported users are added to the 'Default' user group and assigned the 'Default' feature

set.

Run CSV File Import button

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