Focal Point meeting, October 2018

What is the Art. 36workshop about

Focal Point Task ForceGisle Solstad og Birgitte Helwigh

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Introduction

New it tool customised to Art 36 applications

Change in the role of FP

Not due to changes in the legislation

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AIM of presentation

Understand:

What is a competent organisation

The overall process

What is the Focal Points role

Format of workshops

How to prepare for the workshops

4

Competent organisations

Article 36 of the EU General Food Law178/2002

Article 1 of the ComissionRegulation 2230/2004 sets outthe criteria

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The overall process – And role of FPs

FPinserts MS

compliance checkin tool

Org.

providesinfo

to FP

FP

liaises withorg.,

checks info

MSchecks

complianceof org.

EFSAensures

org. meetscriteria

Perm Repdesignates

org.

MB

EFSA’s MBdecides oninclusion /

non-inclusion

List isupdated

at national levelout of the tool

in the tool

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FORMAT OF WORKSHOPS

Aims:

Train Focal Points in the new processes and tool to manage their List ofCompetent Organisations

Train Focal Points in supporting the assessment, whether organisationscomply with criteria specified in regulation, at MS level

Establish networking of assessors / Focal Points across Europe

Session 1: Actions at national level Criteria evaluation – case studies

Session 2: Process in the tool (example of new entry) Getting support

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Workshops

Host Participants Date(s) Location

DK DE, CZ, SK, AT, HU 14-15 Nov 1) Copenhagen

FI EE, LA, LT, FR, PL 20 Nov 2) Helsinki

GR PT, ES, CY, BE, LU 22 Nov 2) Athens

IT MT, SL, HR, RO, BG 29-30 Nov 1) Rome

NO IR, IS, UK, SE, NL 5-6 Dec 1) Oslo

1) 2 half-days; 2) 1 full day

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HOW TO PREPARE FOR THE WORKSHOPS

Read the additional slides ☺

Refresh EU regulation concerning art.36 criteria

Look at the national art.36 list and findcriticalities (if any) to be discussed at theworkshop

Prepare questions (more on the process, less onthe tool :D )

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Role of the Focal Point

Help/Advice to the research institutions that wantto join the art.36 list

Manage the national art.36 list through the tool

Facilitate networking and information circulationamong art.36 institutions, national authority andEFSA

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Candidate art.36 organization

Identification of a contact point

Interaction with the FP for thecollection of the requestedinformation to support theapplication and the accomplishmentof the criteria provided by law

Creation and maintenance of theorganization profile in the tool (afterMS assessment)

Org.

providesinfo

to FP

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Starting of the assessment at National level

Liaise with art.36 candidateinstitutions for the assessment(providing information, collection andstorage of documents, procedures forthe assessment)

Management of the art.36 list(update, new entries, withdrawals)

FP

liaises withorg.,

checks info

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Assurance of the accomplishment (MS duty)

Support/interaction to/with FPs foridentification of candidates,assessment of the criteria,management of the process

Green/red light to the inclusion of thecandidate in the art.36 list

MSchecks

complianceof org.

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Provide to EFSA evidence of accomplishment

Check candidate art.36organization documents

Identify the pieces of informationthat fit into the criteria

Fill in the check list in the tool

Submit the profile to EFSA for finalevaluation

FPinserts MS

compliance checkin tool

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Provide information to FP (if requested) Promote regular management/update of

the list according to the cooperationstrategy Interact through the tool with FP during

the submission of the candidate art.36profile Check the accomplishment of the criteria

according to the information provided inthe tool Green/red light to the inclusion of the

candidate in the art.36 list

EFSAensures

org. meetscriteria

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Official request of inclusion in the art.36 list

List of Candidate art.36organisations that receive greenlight from EFSA is submitted to thePerm Rep The actual process from FP to Perm Rep

is up to the MS

Official request of inclusion in theart. 36 list sent to EFSA

Official request to update the art.36 list is sent to EFSA

Perm Repdesignates

org.