yearwise progress

SUPERVISION AND MONITORING

Availability of Technical Personnel

States State Level District Level Field LevelStructure Staffing Structure Staffing Structure Staffing

1 2 3 4 5 6 7 8

1 Andhra PradeshAll in position

2

1 each in position JEs-15 in position Nil Nil

3 AssamDPE-19 in position JEs-145 JEs-139 in position

4 Bihar All in position JE's-172 26 JE in position

5 Chattisgarh E.E.-1, A.E. -2 E.E. -1, A.E. -2 in position A.E.-32 A.E.-15 in position Nil Nil6 Goa No information furnished

7 Gujarat

All in position All in position

8 Haryana EEs-2 EE-1 posted SDEs-10 All in position JEs-48 All in position

9 AE-1, JE-2 JE-1 in position AE-12, D/Man-12 JE-75 JEs-72 in position

10 SPE SPE-2 in position AE-1 for each district AE-14 in position JE-1 per two CD blocks JE-61 in position

11 Jharkhand CWE-1, AE-1 All in position AE-2/District=44 AE-32 in position JE-1/ Block=212 JE-126 in position

12 KarnatakaGraduate Engineers (Civil) Graduate Engineers (Civil)

13 Kerala State programme officer-1 DPE-14 in position Nil Nil

14 Madhya Pradesh

Sub-eng.-314

15 MaharashtraAll in position Ex.En-1 All in position JE-1 per 30 to 40 sites JEs385

16 Manipur No information furnished

17 Meghalaya State Coordinator-1, UDA-1 Distt. Coordinator (CW) Block Engineers Block Eng, SO

18 Mizoram AE/ JE AE-1, 2-JE's-2 in position Project Engineers PE's-10 Information not furnished --

S.No.

SPE-1, DY. EE-2, AEE-2, DM-2 and Sr. Asst.-1

SPE-1, DY. EE-3, AEE-2, DM-1 and Sr. Asst.-1 are in position

Chairman DPEP-1, DPC-1, APC-1, Dv EE-3, AEE-3, DM-3 and Site Consultants-3

Information provided at district level

--Information provided at district level

Arunachal Pradesh

Civil Work coordinator, Draftsman

JE, A manual for civil works implementation under SSA prepared by the state is used.

State Project Engineer-1Project Engineer-6Draughtsman-1

State Project Eng-1, Pro. Eng.-5 are in position

District project engineers-23

Civil Works Manager-1, AE-1, Architect-1

Ex.En.-37AE-74

Ex.En- Nil, AE- 11 in position

State project Engineer, AE, Civil Consultants, Architect Consultant, Services are hired for (Structural consultant, Geo Technical Consultant)

SPE-1, AE-9, Civil Consultant-4, Architect consultant-1, Structural Consultant, Geo-technical consultant- 1 each

District project engineers (one in each district)-25

Technical resource persons-202

Himachal Pradesh

AE's-5 and D/men-12 in position

Jammu & Kashmir

Graduate Engg (Civil)-6 in position

Graduate Engg-32 in position

Diploma Civil having more than 3 years experience

Dip. Civil Engg-202 in position

State Programmer officer-Non Technical-1

District engineer-1 for each district

Manager Civil-1 Dy. Manager-2, Asst. Manager-2, Draft Man Civil-1, Consultants -5

Manager Civil-1, Asst. Manager Civil-1 and draftman-1 in position

Ex.En. -1, Asst. Eng-01, Sub-Engineer-04

AE's-25 and Sub-Engineers-108 are in position

Sub Engg-8 and support from other works department

Chief Eng-1, Deputy Eng-2, project eng.-2, civil consultant-1

State Coordinator (Civil works)

Distt. Coordinator-1, UDA-1



1 2 3 4 5 6 7 8

S.No.

19 Nagaland Not mentioned Architect, JE Civil Not Mentioned JE Civil Not mentioned VEC/WEC

20 Orissa All in position Sr. Technical Consultant Technical Consultant Tech. Consultant-318

21 Punjab

All in position

22 Rajasthan All in position AEs-32, JEs-32 All in position JEs-237 All in position

23 Sikkim 2 Deputy Engineers in position 1 AE and 1 JE per district In position Nill

24 Tamil NaduSr. Consultants-6 Sr. Consultants-4 in position Nil Nil

25 Tripura4 out of 5 staff in position All positions are vacant

26 Uttar Pradesh

Not mentioned Not mentioned Not mentioned Not mentioned

27 UttaranchalYet to be sanctioned All Jes are in position

28 West Bengal

29 Andaman Nicobar

State Project Engineer Nil Nil Nil Nil

30 Chandigarh No information furnished

31 No information furnished

32 Daman Diu No information furnished

33 Delhi

SDE-3, AE-1, Technical Consultant-4

Sr. Technical Consultant-30

Engineer-1, Administrator-1, Data Entry Oprator-2

DEDC headed by Dy. Commissioner

Engaged rural Department and line engineering department with close monitoring by DRPs- the Civil Works personnel there are two DRPs for each large Districts and one DRP for small districts. In total there are 9 large and 8 small districts

BEDC headed by SDM/BPEO

Engaged rural deptt and line engineering deptt with close monitoring by BRPs- the Civil works personnel. There are 6 BRPs in each block.

Chief Engineer-1, AEs-2

Sr. Consultants-30, Engineers-120

Sr. Consultants-15 and Engineers-100 are in position

One Executive engineer, 1 Asst engr and 2 Jr. enginers

One Assistant Engineer and one Junior Engineer per district

One Junior Engineers per Block

14 Out of the 17 positions are vacant

RES (AE)-1 in each district

Honorarium

RES (JE)-1 in each block

Honorarium

Civil works co-ordinators IAE and 2 Jes positions have been sanctioned

Recruitment of AE and Jes yet to be made

Proposal for one AE per district proposed

One JE per lock on contract basis

3 project engineers (State Project Engineers I, II, & III) and one estimator

Post of State project engineer I and estimator vacant

One AE and one/two JE per district (Total 60 posts)

40 out of the 60 posts are filled up (67%)

One Junior Engineers per Block (total 341 posts)

290 out of 341 Jes are in position (85%)

JE (Civil) of Education Department of A&N Admn. holding the Post/Charge of State Project Engineer of SSA UT Mission

Dadra Nagar Haveli

None at present as the work is being executed through DSIDC (Delhi State Industrial Development Corporation Ltd.) A Govt. of India Undertaking



1 2 3 4 5 6 7 8

S.No.

34 Lakshadweep No information furnished

35 Pondicherry No technical person is appointed under civil works for carrying out the activities so far.

Accounting Procedures

S.No. State Status Checks before release of next installment

1 2 3 4 5 6 7 8

1 Andhra Pradesh

Yes Recorded

2 Arunachal Pradesh No information furnished

3 Assam

31.03.2006

4 Bihar 2-3 installments Statement of expenses & Measurement book Yes Yes

5 Chattisgarh

31.03.2006 Two Yes Yes

6 Goa No information furnished

No. of Installments

Record being maintained by VEC

Whether MB is

maintained

Whether community

contributions are recorded

6 (10, 15, 20, 30, 20, 5)%

I (10%) for Advance on marking and procurement of materials.II (15%) for Plinth levelIII (20%) for Roof levelIV (30%) for Roof laid, plastering, door and window frames fixed, flooring commences.V (20%) for finishing completed, development of campusVI (5%) For final payment after completion report furnished.

MB's maintained

Two installments:For work value more than 1.0 lakh:1st installment: 60%2nd installment: 40%For work less than 1.00 lakh:1st installment: 75%2nd installment: 25%

1. Visit of site to have the stock of work.2. Photographs of the works are taken.3. Collection of Vouchers related to the work is checked.4. Approval of the same is obtained from SMC.5. Copy of Cash Book is obtained.6. Copy of SMC resolutions are verified.7. Preparation of expenditure statement at DMO by JE with comments on file note sheet to District Project Engineer8. District Project Engineer's recommendation for release of fund to DMC.

1. Cash book related to construction work as per SSA guidelines/format.2. Materials stock register for recording materials procured for the work.3. SMC resolution register.4. Advance payment register for Labour and materials.5. Register pertaining to payment made to Mason, Labourer etc.

MB is not maintained for community construction

Community contribution is recorded by SMCs in Register of SMC resolution.

Field book, Muster roll, Stock registerEvaluation of work by sub-engineers of RES/ Janpad

panchayat1. Bill/ voucher book.2. Cash Book3. Proceeding register



1 2 3 4 5 6 7 8

No. of Installments


Whether MB is

maintained

Whether community


7 Gujarat

31.03.06 Yes

8 Haryana

31.03.2006 Yes No Yes

Three&Two

1st installment of 50% of the estimated amount in advance on signing of MOU.2nd installment at 35% of the estimated amount is released when 50% of 1st installment is utilized, adequate physical progress is noted by TRP and measurement of work done is recorded in MB to arrive at the valuation for the work done. This should commensurate with the expenditure incurred by VCWC.3rd and final installment at 15% of the estimated amount is released when 100% of the 1st installment and 50% of the 2nd installment i.e. 50+17.50=67.50% of the estimated value is utilized, valuation certificate issued by TRP after verifying the physical progress.1st installment at 75% of the estimated amount in advance on signing of MOU.2nd installment at 25% of the estimated amount is released when 50% of 1st installment is utilized, adequate physical progress is noted by TRP and measurement of work done is recorded in MB to arrive at the valuation for the work done. This should commensurate with the expenditure incurred by VCWC.

Yes. It is recorded on Donation board printed on the wall.

For school building 4 installments.For toilets, drinking, boundary wall 2 installments.For Electrification 1 installment.

Status of work checked at siteStrength report by JE's, and SDE to DPC for releasing of amount.



1 2 3 4 5 6 7 8

No. of Installments


Whether MB is

maintained

Whether community


9 Himachal Pradesh

Yes

10 Jammu & Kashmir No information furnished

11 Jharkhand

Statement of Expenditure and Physical Progress certified by JE Yes

12 Karnataka 2 Installments BEO/BRC leel inspection No Yes

13 Kerala 31.03.2006 3 installments Yes Yes

For smaller works i.e. Toilets, boundary walls, water facility etc. Money is released in two installments @75% and 25% and bigger works i.e. additional classrooms and CRCs money is released three installments@ 50%, 35% and 15% and for construction of BRC building money is released in five installments @20% each.

Field engineers visit the site and ensure that the money released is properly utilized and the building has reached the desired level and issues the utilization certificate. Only after the issue of the utilization certificate by the field engineer next installment is released.

Yes. The entire record is maintained by the member Secretary of the VEC who is also the Head Teacher of the concerned school.

In some cases

One installment, now changed to three installment after Chennai workshop.

Cash book, stock book, bill and voucher, muster roll, site register and VEC meeting register

Yes, community contribution either in term of Labour or cash recorded in VEC meeting register and stock book.

Bill & Vouchers, Labour register, materials regiser

Utilization certificate issued by the District Project Engineer & Block Programme Officer

Records being maintained by PTA Committee



1 2 3 4 5 6 7 8

No. of Installments


Whether MB is

maintained

Whether community


14 Madhya Pradesh

31.03.06

15 Maharashtra

31.03.2006

16 Manipur No information furnished17 Meghalaya No information furnished

18 Mizoram 31.03.2006 2nd Installments Yes Yes Yes

19 Nagaland No information furnished

20 Orissa

4 installments Utilisation certificate of previous installment Yes Not clear

21 Punjab

31.03.2006 Two Collection of utilization certificates for the previous installment ----- Yes

Three or as decided by Distt.

Valuation by Dy. Minister

Valuation certificate from Technical Person

PTA Secretary

Yes

Concerned Dy. Minister after the building being completed.

Yes

Kept as document with District Education Center after the value being ascertained by the Dy. MinisterYes

Three (3) installments (i.e. 75%+20%+5%)

1. Advance of 75% amount is given at agreement stage.2. After slab casting the valuation certificate is given by JE and certified by Ex.En. At that time release of 20% amount.

Cash book, Stock registers, work order book, material at Site book, testing reports of cement, bricks, sand , cubes, measurement book, drawing and estimates, agreement.

Yes at each site MB is maintained.

Yes separate register is maintained.

Maintained by VEC register

VEC Resolution register, Accounts register/Cash book, Stock register, Muster roll, Site order book and Visitor's register

Cash Book, resolution registers, must roll and social audit performa is being regularly maintained by every VEDC



1 2 3 4 5 6 7 8

No. of Installments


Whether MB is

maintained

Whether community


22 Rajasthan

31.03.2006 Three installments Yes

23 Sikkim No information furnished24 Tamil Nadu 31.03.2006 3 Yes Yes No Yes

At the time of start of work after issuing AS/FS/TS -75% of total cost of work.On completion of work up to lintel of roof level: -20%After completion of work in all respect: -5%

Cast book (Receipt):Cash book (Expenditure):Purchase and Stock register: Site book:Field visit book for JE/AE:

No. (Valuation is being made for the work executed)



1 2 3 4 5 6 7 8

No. of Installments


Whether MB is

maintained

Whether community


25 Tripura

3-4 installments

26 Uttar Pradesh

31.03.2006 Two Not mentioned No Yes

27 Uttaranchal

3 instalments On utilisation of previous instalment Yes

28 West Bengal

2 instalments Supervision by Block JE, CIRC Yes Yes

29 Andaman Nicobar

31.03.06 Nil Nil No


31 Dadra Nagar Haveli No information furnished

32 Daman Diu No information furnished33 Delhi No information furnished34 Lakshadweep No information furnished

Submission of adjustment of released instalment and supervision reports

Check receipt register, Ledger book, cash bok, voucher

1. Stock register2. Bill Voucher3. Labour register4. Site register

Stock register, Expenditure register, Bank pass book, VEC meeting proceeding register

Records for material purchase, Cash book, labour cost/payment register, Mkeasurement book & progress record

MB maintained by executing agencies like AHW, Zila Parishad etc.

No(However, from 2005-06 onwards, Zila Parishad A&N island is involved in construction activities which is a body of elected public representatives.



1 2 3 4 5 6 7 8

No. of Installments


Whether MB is

maintained

Whether community


35 Pondicherry

31.03.2006 Funds are being released in three installment for construction of CRCs@50%, 35% and 15%.Funds are being released as a whole for constrictions of Toilet and Provision for Drinking water in schools to the Sec. of VEC with guidelines.

Utilization certificate is obtained from the Secretary of VEC before release of the installment.

1. Petty Cash Book2. Resolution register of the meeting.3. Village Education Register

No MB is maintained

The members of VEC have been given instructions to record the community contributions in the register during the meetings.

Community InvolvementState Community Construction Manual Community Training

Duration Organized at Particulars Trainers1 2 3 4 5 6 7

1 Andhra Pradesh Made available at SEC and MEOs 4 days SEC/MEOs and Masons

2

1-2 days Block level VEC members District resource person

3 Assam

One day District Project Engineer and Jes

4 Bihar Yes Site Technical Personnel

5 Chattisgarh Process is in progress 2 days District level VEC members Civil works advisor6 Goa No information furnished

7 Gujarat

8 Haryana Prepared and in use

9

School level Engineer at the field level

S. No.

Nirmita Kendras

Dy. EE from SSA and DM from Housing

Arunachal Pradesh

Yes, this provides necessary guidelines to the community about the roles and responsibility in the implementation of SSA.

Community construction Manual available along with leaflets on accounting procedure and quality control

Construction site

SMC members and head masons/masons

One day non-residential

Members of Bhawan Nirman Samiti and Mason

Construction manual for community:Construction manual for community has been prepared in local language with topics covered: (SSAM intro. and objective, Activities to be taken up, Advantage of community construction, procedures to be adopted, formation of village civil works committee, Bank A/cs, Training of community)Guidelines for use of School maintenance grantManual for Good Construction Practice

One or two days

At cluster/ Block level

All five members of village civil works committee are invited to participate.SarpanchHead MasterMember from MTALocal Mason

District Primary Education OfficerDistrict Project EngineerTRPSPOEConsultant (Civil)Consultant Third party,Block Resource Center Coordinator, CRC Coordinator, Previously trained village civil works committee memberAO (Distt.)

Two to three days

District level or block level

Members of VCC's president and Member Secretary

SDEs, JEs, APCs and officers from Head Office

Himachal Pradesh

Construction Manual published in Hindi titled Gramin Shiksha Samiti has been distributed to each school at the start of SSA.

At the time of construction and as and when required.

VEC members, masons, carpenters, black smiths etc.



S. No.

102 days Zonal level VEC members AE/JE

11 Jharkhand 3 days District level Assistant Engineers

12 Karnataka Supplied 1 day Block level

13 Kerala Construction manual for community 2 days 14 districts 3000 persons

14 Madhya Pradesh

Block level

15 Maharashtra

One day

16 Manipur No information furnished17 Meghalaya No information furnished

18 Mizoram Yes 3 months BRC & CRC Members of VEC & NGOs Project Engineers, BRCC & CRCC

19 Nagaland Under process 2 days DMAs VEC, Parents, NGOs DMAs

Jammu & Kashmir

Construction manual has been provided at Zonal Education Officer and AE's

Yes Community construction Manual prepared at State level.

VEC president, Secretary and 3 members

SDMC President, members and Head Master

District and Block Engineers and also local Resource Person

All 14 district project engineers 14 district project officers and panchayat level engineers

Manual Incorporate: -1. Organization structure2. Technical Guidelines3. Procedure of starting constructional works4. Procedure for approval of drawing and design5. Procedure of performance of work6. Procedure of procurement of materials7. Procedure of accounting8. Procedure of valuation9. Training

At least one day/ 8 hours

Cluster Resource in-chargeChairman-PTA

Secretary-PTA

One Member of PTA (Technical)

Mission Engineers

RES Engineers

BRC and BAC

1. Yes we have community construction manual, and also we have been giving community training to VEC/WEC.2. Check list for good construction practice.

District level & each block level

District Level: President of District, Chief Executive Officer, Education Officer, Deputy Education Officer, Ex.En., JEsBlock Level:JE, Sarpanch, Counselor, Headmaster and any two members at Block level.

Third party consultants, Ex.En. And some training resources from State



S. No.

20 Orissa Hand book for training of VEC 2 days Cluster level Block resource Group

21 Punjab

2 days Cluster Level VEDC members

22 Rajasthan

No information furnished SDMC members

23 Sikkim 2 days District level SMC members District Officials

24 Tamil Nadu

Distributed to VEC through DPC One day

25 Tripura

two days Block level

26 Uttar Pradesh Available Two Days JE/ AE RES

27 UttaranchalOne day dist level VEC members CBRI, Roorkee

28 West Bengal No information

29 Andaman Nicobar Nil Nil Nil Nil Nil

Community leader, masson and PRI etc.

1. "Paswak Agwai" construction manual for community in local language2. "TIPS for Construction" manual

Master trainers trained in DIETs by KRPs trained at State level

Training of SDMC members is being imparted for 1-3 years

Cluster/Block level

BRCF/CRCF/Accountant/ AE/JE/Other resource person

Community Manual available but needs to be improved upon.

Block head quarters of 412 blocks

1. VEC President2. VEC Secretary (HM)3. Masons

Engineers

DPC

ADPC

Necessary guidelines are instructions have been issued. Community construction Manual is in the process of being developed

Members of VEC, MTA, Panchayats and other interested persons

Technical persons from education and RD department block level officials

District/ Block Level

Village Education committee, Construction Committee

The Manual developed by CBRI is very exhaustive and informative but lacks a community focus

Community construction Manual as well as a Manual on good construction practices available. Both these manuals were developed under DPEP and needs to be modified in line with the SSA desings



S. No.


31 No information furnished

32 Daman Diu No information furnished33 Delhi No information furnished34 Lakshadweep No information furnished

35 Pondicherry BRC Level Teacher Educator of BRCs.

Dadra Nagar Haveli

No Community construction manual has been published.

One day training

Member of the Village Education Committee

QUALITY OF CONSTRUCTIONS.No. State Systems in place to ensure quality System of testing

1 2 3 4

1 Andhra Pradesh

2 Arunachal Pradesh

3 Assam

4 BiharNeed based testing through engineering colleges

5 Chattisgarh

Laboratory test Govt. Engineering College/Polytechnic Laboratory


7 Gujarat

8 Haryana

For cement, sand, bricks, water cement ratio, workability test

9 Himachal Pradesh District level engineers and field level engineers. Field testing

10 Jammu & KashmirThe Source of suitable construction materials is invariably fixed by the AE/JE

11 Jharkhand In progress In house quality control

Frequent inspections are being carried out by the engineers from state project office and the field engineers are requested to attend to the rectifications pointed out. An average each Dy. EE inspect around 200 sites per annum.

In site quality, checks like SBC, slump test materials by Sieve analysis, cube strength, verification of steel trademark and other tests are being carried out during the construction activity.

Systematic supervision and inspection at various levels (old information) no fresh information

Field test of building materials done by JEs(Cement, Sand, Bricks, stone, steel, timber, CGI sheet and all quality related construction work done by JEs)

1. Community being the owner of the school ensures quality.2. Sound structural specifications needed for the site are given to VSS.3. Hands-on-training of Engineers, VSS and mason.

TRP visit every site at an interval of three to four days depending upon the progress of work and requirement at site.TRP visits five to six sites per day. Visit at the time of casting plinth band, lintel band and slab is mandatory.DPE visits the site at the time of casting slab.He also visits for ten to twelve days in a month.25% sites of every block are being visited by monitoring cell.Third party consultant visits each site at least 5 to 6 times.To visit the site at the time of plinth level, casting beam and slab and at the completion stage is mandatory for third party consultantState Project Engineer visits the sites for five to six days in a month.The testing of materials used in construction is carried out through third party consultants.

Third Party Consultant carries out field test of materials in the presence of TRP.During the site visit Third Party Consultant also take the samples of different materials and sent to the laboratory for testing. Materials tested are: water, Cement, Sand, Kapchi & Metal, Bricks,/CC Block/Bela Stone, Reinforcement, CC Cubes, Flooring tilesTRP carry out slump test for concrete to ascertain workability of concrete. Approx. 9 slump test apparatus are used in rotation as and when required at different sites of block before casting concrete.

Setting time, FM, Water absorption test, By cylinder, by Conical cylinder

The testing is done in district from ITI's and from material testing laboratory at Division level


1 2 3 4

12 Karnataka

13 Kerala Quality control exercised Material, construction checking

14 Madhya Pradesh

15 Maharashtra

16 Manipur No information furnished

17 Meghalaya Through regular monitoring and visual inspection of building materials Nill

18 Mizoram Supervision by VEC and Project Engineers Quality tested by the State PWD (Quality Control)

19 Nagaland No information furnished

20 Orissa

21 Punjab------------

Slump cones and Cube Moulds provided to all Block Engineer to check the workability of concrete and to take cubes to determine the strength of concrete placed for slabs and columns.

Third party agency has the labs. The construction materials and the concrete cubes are being tested in the labs.

Through Deputy Minister if material is sent to lab-testing for determining the quality of material.Construction through a Nirman Committee which involves Technical Persons, Community persons.Supervision through BRC/BAC and AE when required30 years durability through Ex.En.

1% quality control1% Mobility Supp.1% PTA Training1% amount of construction which has been put for testing of material and strengthening of testing laboratory.

1. Daily visit and testing of material by JE and guidance is given for good construction practice to each level site. Monitoring by Ex.En.2. Consultants of respective districts visits every site minimum four times. (i.e. at Excavation level, plinth level, Slab level, finishing level).3. If any discrepancy/ drawbacks is occurred suggestions or remedial measures are given by consultants.

Testing of materials and cubes are carried out from 3% contingencies and 20% of testing of each site is doing in Govt. labs.

Foundation: In case of Black cotton soil having low bearing capacity Pile foundation is being adopted.

Plinth: The plinth level is fixed basing on the recorded HFL. Plinth protection is also provided to prevent scouring.

Horizontal bend in Plinth level and Lintel level and Vertical bend provide codal specification to behave as box-action like structure for earth quake resistance.

Bed Block; Bed block is provided under all beams and joints to smoothly distribute the load coming over the beams and joints.Bearing Plaster: 6 mm thick cement plaster (1:3) is provided on the top of walls with two coats of bitumen paints to prevent the horizontal crack to the wall.

Grooves: Grooves are also being provided to avoid cracks of the building as required.Drip Course: Drip course provide in projection like sunshade, roof slab projection and Chhajjas.

Flooring: Pannel flooring is provided which should not be more than 2 sqm.

Test for Sand: For fine Sand Fineness modulus (FM) test is done and it is with in 1.5 or above. For course Sand the fineness modulus (FM) is with in 2.5 to 3.5. The grading of sand is done by Sieve analysis by motorised Sieve Shaker.

Test for Brick: Water Absorption Test: It is expressed in %. (Weight of bricks after soaring for 24 hours/ weight of dry bricks)x100.Compressive strength of brick is also tested.Test for Concrete: Cube Test: Compression for Cement concrete carried out by Compression testing Machine by testing concrete cube of size 15x15x15 cm size.Slump test: Slump test is done to determine the consistency.

To ensure quality the main things kept in mind are procurement of ISO and ISI marked material, appropriate mixing proportion and design specificity.


1 2 3 4

22 Rajasthan

23 Sikkim Systemic site level supervision Required for works beyond Rs 20 lakhs

24 Tamil NaduPeriodically visits by Engineers to ensure quality

25 Tripura Materials are bought from RD and other Government dpartments to ensure quality Nill

26 Uttar Pradesh Not mentioned Not mentioned

27 UttaranchalInvolvement of CBRI Roorkee in designs and training Jes appointed for site lvel supervision No

28 West BengalSystemic site level supervision Materials reportedly being tested

29 Andaman Nicobar


31No information furnished


33 Delhi


35 Pondicherry

Not mentioned

Primarily the SDMC is responsible for maintaining quality of work. Technical support as well as supervision is being done by technical staff posted at various levels. Local manpower with local material is being used on priority without compromising the quality. Social awareness and auditing is the key to Quality of Construction.

To Check the quality of material, local field tests are being conducted at the site itself. Quality Control Equipments (Cubes for mortar and concrete testing, Slump apparatus, sieves, weighting balance, measuring jar) has been made available at each block level. The laboratory tests now has initiated. Targets of testing ahs been imparted to each JE/AE monthly.Type of Tests: -1. Fineness modules of sand.2. Consistency of concrete.3. Compressive strength of mortar.4. Compressive strength of concrete.5. Water absorption test of bricks.

Daily direct supervision by:1. VEC President, 2. VEC Secretary, 3. Skilled masonMeasuring boxes, Mixture machine

Quality is checked by the Engineers of the Govt. Agencies like AHW, Zila Parishad etc. who have been with the execution work.

CPWD testing system are followed by these agencies

Dadra Nagar Haveli

1. The quality check of the materials is done as per the norms of CPWD with relevant Specifications/ IS Codes.2. The sample of specialized items such as plastocrete wall panels and doors are tested at CBRI Roorki. The other building materials are tested from the Govt. approved Laboratories such as NTH Ghaziabad, CRRI Delhi, IIT Delhi, CPWD Lab. IP Estate, New Delhi, RTC Okhla, CBRI Roorkee, FRI Dehradun, NCCBN Ballabhgarh, Shri Ram Test House, Sunbeam Auto Lab. Gurgaon, Spectra Analytical Labs (P) Ltd. Okhla/ Ballabhgarh.3. Besides above there is also in house quality control cell of DSIDC who checks the quality of work at random basis.4. All the works more than 2 crores will be informed to Chief Technical Examiner, Govt. Of India. The CTE may conduct detailed inspection of works from planning level to execution of work at random basis.

No specific system is followed to ensure quality as no technical person is appointed in SSA. However the State Project office takes steps to inspect to ensure quality by giving guidelines to be followed for carrying out the civil works to the members of the VECs in schools.

QUALITY OF CONSTRUCTIONS.No. State

1 2

1 Andhra Pradesh

2 Arunachal Pradesh

3 Assam

4 Bihar

5 Chattisgarh

6 Goa

7 Gujarat

8 Haryana

9 Himachal Pradesh

10 Jammu & Kashmir

11 Jharkhand

QUALITY OF CONSTRUCTIONExternal evaluation

5--

Not done yet

No information furnished

None

Not so far

No external evaluation has been done as yet.

We have a plan to engage third party evaluation system.

TPC supervises the construction work during the work under progress frequently to ascertain the stipulated standard of quality.TPC has to carry out minimum visit for each site at least 5 to 6 times.They review the degree of quality control exercised during construction through various tests.They carry out independent testing of construction materials and report their results.

C. Mortar Ratio, Crushing strength, all other test which are required time to time in the field. In the State PWD laboratory.

In process through BIT Mesra


1 2

12 Karnataka

13 Kerala

14 Madhya Pradesh

15 Maharashtra

16 Manipur

17 Meghalaya

18 Mizoram

19 Nagaland

20 Orissa

21 Punjab


5

Not done yet


no

Not Available


Independent agency was appointed for third party technical audit and quality assurance of all civil works.

3 party evaluation in process.The involvement of third party evaluation, quality control in process

Third Party Evaluation by consultant for each site at minimum 4 levels (i.e. at Excavation level, plinth level, slab level, finishing level.)

Third party evaluation will be engaged for the financial years 2006-07


1 2

22 Rajasthan

23 Sikkim

24 Tamil Nadu

25 Tripura

26 Uttar Pradesh

27 Uttaranchal

28 West Bengal

29 Andaman Nicobar

30 Chandigarh

31

32 Daman Diu

33 Delhi

34 Lakshadweep

35 Pondicherry

Dadra Nagar Haveli


5

No

----

No

Not mentioned

No

Yes (no details availabel)

Nil





Not mentioned

The third party evaluation of Civil Works under SSA (all 237 blocks of states) and DPEP- II has already been assigned. The draft report is expected to come in last week of April, 2006.

2. The sample of specialized items such as plastocrete wall panels and doors are tested at CBRI Roorki. The other building materials are tested from the Govt. approved Laboratories such as NTH Ghaziabad, CRRI Delhi, IIT Delhi, CPWD Lab. IP Estate, New Delhi, RTC Okhla, CBRI Roorkee, FRI Dehradun, NCCBN Ballabhgarh, Shri Ram Test

3. Besides above there is also in house quality control cell of DSIDC who checks the quality of work at random basis.4. All the works more than 2 crores will be informed to Chief Technical Examiner, Govt. Of India. The CTE may conduct detailed inspection of works from planning level to

Monitoring and supervision systemState

1 2 3 4 5 6

1 Andhra Pradesh

-No-

2 Arunachal Pradesh Civil work Coordinator State unit Nil Once in the week. 2-3 sites per day

3 Assam

Not done yet

4 Bihar

As per work schedule

5 Chattisgarh

E.E. -SPO Level, AE- District Level E.E.- Monthly, AE- Weekly


S.no.

Monitoring and supervision system

Monitoring and review- who does it and at what frequency?

Any 3rd party evaluation

How often do engineers visit sites at the field level? How many sites per day

Supervision of construction and quality Assurance is maintained by the AE/Dy. EE at field level. Monitoring and Quality Assurance will be done by Dy. EE/SPE/SE/TC from SPD Office

District Level:District collector/APC will review with field engineers monthly.

State Level: SPE/TC/SE/SPE with supporting staff

Stage wise-1. Marketing2. Plinth Level3. Roof Level4. Brick Work5. Finishing etc. as per need Dy. EE: 2-4 sites per day AEE/AE: 3-6 site per day.

State Level: 1. Monitoring and supervision is done by State Project Eng and technical staff of SMO at State Level2. SPO (Monitoring)3. Mission Director, Executive DirectorDistrict Level:1. Monitoring and supervision is done by District project Eng and technical staff of DMO at district level2. Deputy Commissioner, Chairman SSA3. DPO (Monitoring)4. District Mission Coordinator, Associate District Mission, Coordinator

1. Review is done once in every month at State Level Eng at SMO.2. Review is done weekly by District Project Engineer at district level.3. Monthly review is done by district mission coordinator with all district functionaries of education department and in house technical staff at district level4. Review is done by JE in every month at block level5. Monthly review is done by JE in every month with SMC

1. JE visits sites at least 20 days in a month2. JE visits upto 6-7 sites everyday.3. District Project Engineer visits sites at least 10-12 days in a month.4. District Project Engineer visits upto 10-12 sites every visit.

1. Engineers of Rural Development department are involved in supervision and technical support. Besides supervisors on contingency basis@ 2.5% of estimated cost are also involved in providing technical support to VSS.2. State Resource Group of engineers are involved in supervision. They are giving their comments in prescribed format through which the quality construction is being ensured.

1. At State level Office, monthly review meeting is organised. Review is done by civil works manager.2. At District level, the review meeting with engineers, is held fortnightly by District Programme Coordinator.3. At District Level, in the meeting of Zila Karyakarini (District Executive Committee) the progress is reviewed by District Magistrate in the capacity of chairman of E.C.

By State Resource Group members.

We have a plan to engage third party system of evaluation

Engineers visit site weekly and 10-12 sites per day


1 2 3 4 5 6

S.no.





7 Gujarat

8 Haryana

NO

Field Level: Technical resource person are recruited on contractual basis and posted at block level for supervision and monitoring work. They are in charge of 30 to 40 sites to provide technical guidance to VCWC.Third party consultants.District Level: District project engineers stationed at District level visit the sites.State Project Office Level: State project engineerState has created monitoring cell constituted with civil consultant and AE. Monitoring cell visits the sites and offers their suggestions to improve the quality of work.

District Level: Weekly meeting of all the technical resource persons is being conducted at district level by District Project Engineers and District Primary Education Officers to monitor and review the progress of all the activities being undertaken in the district.State Project Office Level:State Project Director/ State Project Engineer conduct monthly meeting at State Level of all the District Project Engineers to monitor and review the progress of all the district.Third Party Consultant attends this meeting; offer their comments and suggestions.Issues, which cannot be settled at District Level, are discussed and appropriate measures are suggested to settle them.

Yes. State has adopted practice to hire services of third Party consultants for monitoring supervision and quality assurance of civil works.Representative of Third party Consultant take the samples of materials brought to the site of work and got it tested in either their own laboratory or Govt. approved material testing laboratory.

TRP visit every site at an interval of three to four days depending upon the progress of work and requirement at site.TRP visits five to six sites per day. Visit at the time of casting plinth band, lintel band and slab is mandatory.DPE visit the site at the time of casting slab. He also visits the site before releasing 2nd and 3rd installment.He Carries out visits for ten to twelve days in a month.25% sites of every block are being visited by Monitoring cell.Third party consultant visits each site at least 5 to 6 times.To visit the site at the time of plinth level, casting beam and slab and at the completion stage is mandatory for Third Party Consultant.State Project engineer visit the sites for five to six days in a month.

State Level, Distt. Level, Block Level and VCC Level

1. SPD while in field visit2. XEN (HQ)3. DPC4. SDE5. BEO6. J.E.'s are frequently visits.

3&4 sites per day by SDE and 3-6 sites per day by JEs


1 2 3 4 5 6

S.no.





9 Himachal Pradesh

No

10 Jammu & Kashmir

Not so far

11 Jharkhand

12 Karnataka

13 Kerala SPD, Conducts Monthly Review meetings Nil

14 Madhya Pradesh

in process at least 6 times and as & when required

District and State level supervision and monitoring system. Internal Review Missions and Joint Review Missions

Monitoring and review is done at the district level by the District Project Officers and at the State level by the State Project Director on monthly basis.

Engineers visit the sites at the time of the layout of the building, at the foundation level, plinth level, Cill level, and at the roof level. In addition to these the engineers also visit the sites as and when required. 3 to 4 sites per day in the hilly terrain and 8 to 10 sites in the plain areas.

Monitoring at Education zonal level is being done by the JE District level by AE at Divisional level by SPE.

Quarterly by the SPD monthly by the SPE at Divisional Level. Fortnightly by AE at District Level

JE's spend 20 days for touring on works in a month and visit 2 to 3 sites on each visit depending upon location of work.

State level

District level

Block level

Review: SPD every month, Monitoring: 5 Ex. En. Of tech cell, Govt. of JharkandReview: DPO every fortnight, Monitoring: AE, JEPCReview: BEEO every weekMonitoring: JE, JEPC

No. in process through IBT Mesra, Ranchi

5-8 sites depending upon the geography of 5-8 sites depending upon the geography of 5-8 sites depending upon the geography of

Block Level

District Level

State Level

BEO once in 15 days with block engineers

Deputy Director of Public instruction once in a month with district and Block Engineers

Executive Engineer, SPO once in a month with District Engineers

Third party agency was appointed and evaluation is in process

Regular and at all the important stages of the construction Block Engineers are visit to the 4 to 6 sites per day.

Secretary, General Education and State Project Director

Visit the work sites regularly at each stage of construction

State Level: State level Executive Committee, state level civil work committee

Distt. Level:Distt. Mission Director, Distt. Civil Work Committee

Block Level: Sub Engineers BRC and BAC

Supervision: State: State engineer and consultant team- as and when required/ Sample basis.Distt. Level: Executive Engineer/ Assistant Engineer and Sub Engineer (as and when required)/ Sample basisOn Actual Site: Sub-engineer, deputed member of Nirman Samiti, Chairman VEC etc. (Regular basis/daily basis)


1 2 3 4 5 6

S.no.





15 Maharashtra

JE visits 4 to 5 sites per day.

16 Manipur

17 Meghalaya

None

18 Mizoram

As and when necessary 3 sites approx.

A) Monitoring System:State Level: - monthly review meeting: -1. Physical and financial progress review of districts.2. Settlement of Issue if any.3. Discussion of Remarks raised by 3rd party consultant.District Level: 1. Physical & financial progress review of Blocks.2. MB Checking3. Settlement of Issue if any.4. Discussion of Remarks raised by 3rd party consultant.B) Supervision System:1. SPD visits 2 days in month to sites.2. Chief Eng visits 15 to 20 days in month to sites and compulsory visit before finalizing the work for 5% checking.4. JE visits 4 to 5 sites per day.

State Level: -Monthly review meeting by SPD and Chief Eng.

District Level: -Weekly Review meeting by Executive Engineer

Monthly review meeting by SPD and Chief Engineer

State Coordinator (CW)-1, details regarding level/rank and the support staff details not furnished

District Coordinator (CW), details regarding level/rank and the support staff details not furnished

Block JE, details regarding level/rank and the support staff details not furnished

Monthly Review Meeting at the Block Level is held and convened by the Chairman BRC along with the JE of their respective Block to oversee and rectify the problems during execution and also to check the progress of all the ongoing works. The report is then submitted by the BRC's to the monthly Review meeting at the District Level. The District Level then produce their Reports to the Review Meeting at the State Level at every Monday of the month (except for holidays which is arranged to the next working day) in the Office of the State Mission Director and overall review is done by the SMD along with the Executive Committee.

The Field Engineers (herein refer to as the Block JE's) who are allotted with the construction sites visit the sites almost at every stages of work right from the layout till the completion of the construction (BRC, CRC, School Building, Drinking water facilities, toilets etc.) as he is responsible for keeping the records and maintaining the MB's, vouchers etc. He is also responsible to submit the reports on all the works allotted to him on a monthly basis.)

Monitoring using standard format, Field visit and on-site support

SPO and DPO monthly, quarterly, half yearly and annually

GOI appointed Deptt. Of Education, Mizoram University


1 2 3 4 5 6

S.no.





19 Nagaland DMAs, EBRCs JE's, RP's Not mentioned

20 Orissa

No

21 Punjab

Review Meeting at State level

Zonal review meeting

Review Meeting at District Level:

Web Based Monitoring:

Monthly Review meeting held at State Project Office.1. All District Project Coordinator and Sr. Technical Consultant attend the meeting.2. SPD and SPE engineer review the Physical and financial progress of Civil works.3. Settlement of issue regarding technical matter as required.

Zonal review meeting, containing 7 to 8 district in each group is also held in every month*The Sr. Technical Consultant, Technical Consultant and FInancial Consultant of concerned district attend the meeting.*The SPE reviews the physical and financial status of concerned districts.*Various site visit by SPE with the Technical Personnel of concerned districts.*Setting up week wise action plan target for TC's for two critical items such as roof casting and closing of account

Weekly review meeting are held in District Project office by the DPC*Review of physical and financial progress *Checking of MB.*Discuss about the various problems faces by the Technical Consultant at field level and shorted out the problems.*Funds Flow and settlement of account.The District wise, block wise and school wise report of physical and financial progress through web-based monitoring is under progress.

The Sr. Technical Consultant and technical consultant and Technical Consultant visit the site regularly.Technical Consultant: 1. One Technical Consultant is appointed for each block.2. 30 to 40 per each TC.3. Visit 4 to 5 sites per day.4. The TC must be present at the site during the layout, plinth casting, Lintel casting, roof casting and finishing level.Sr. Technical Consultant:1. One Sr. Technical Consultant per each district.2. Site visit 15 to 20 days in a month.6 to 7 sites per day.3. The Sr. T.C. must visit the site before releasing the installment, at the time of roof casting and also visit the sites for check measurement and quality of construction.4. Setting the action plan.

Line deptt has been engaged for Monitoring and supervision purpose. We are strengthening the process with the involvement of 3rd party.

For monitoring BRPs visit the site at different levels of construction as per requirement and progress review is done through monthly review meetings at State Project Office/ DPO. At least one VEDC meeting at school campus is conducted in the first week of every month.

3rd party evaluation will be engaged for the financial year 2006-07

Minimum four visits at different levels mainly on different level of construction like foundation level, lintel level, roof level, completion level as per requirement by BPRs. Besides it VEDC members own the responsibility for the active participation for the entire process.


1 2 3 4 5 6

S.no.





22 Rajasthan

23 Sikkim No information furnished

24 Tamil Nadu

25 Tripura No information furnished

26 Uttar Pradesh Monthly meeting SPD/ASPD Meeting NO Not mentioned

27 Uttaranchal No information furnished

28 West Bengal No information furnished

29 Andaman Nicobar

Nil


31 Dadra Nagar Haveli No information furnished


Monitoring: At block, district and state level. Supervision: Work wise at site, sample check at district and state level

Director & Chief Engineer at SPO level: Monthly and as and when required. District Project Coordinator: Monthly and as and when requiredAE at District level: Fortnightly, monthly, quarterly, annually and as and when required.JE at block level: Monthly, as and when required.

Yes, the third party evaluation of Civil Works under SSA (all 237 blocks of states) and DPEP- II has already been assigned. The draft report is expected to come in last week of April, 2006.

Usually field engineers at block level visit the sites 5-6 times at different stages of constructions.Average 5 sites per day.

SPD- Engineers

Review format

Daily field visit- District Engineers

Monthly Progress report-DPC/ADPC

Review monthly by:1. Engineers2. SPD

Done during 2003-04

Engineers visit sites at 4 stages. Per day visit 2 t0 3 sites

1. State Project Engineer2. principal/ Zonal Officers

SPE of SSA monitors the construction sites of SSA Projects at State/ UT Level. Principal/ Zonal Officers monitors construction sites at Zonal Level. As frequently as possible by Zonal Officers.

As frequently as possible by the SPE. Specific time frame is not available.


1 2 3 4 5 6

S.no.





33 Delhi


35 Pondicherry

1. To monitor and supervision of the works the DSIDC has posted JE's and AEEs at sites who ensure the quality of work and expedite the progress of the works.2. The works are to be monitors and reviewed on weekly basis at Division level by the Ex.En. and simultaneously reviewed by the Dy. Chief Engineer on fortnightly basis.3. Chief Engineer, DSIDC monitored overall project including quality and progress of works at fortnightly basis.4. Managing Director/ Executive Director, DSIDC take meetings for reviewing the progress of the project time to time also.

* No technical person is engaged in SSA for monitoring supervision of the civil works carried out in the schools.* The inspecting officers like Chief Educational Officer (CEO), Dy. Director (Women) and Dy. Inspector of Schools (DIS) are monitoring and supervising the civil works carried out in the schools at the time of their visits to the schools.* The BRC Teacher Educators are also instructed to visit the schools for monitoring and supervising the civil works.* No engineer visits the site at the field level as SSA has not appointed any technical persons so far.


1 2

1 Andhra Pradesh

2 Arunachal Pradesh

3 Assam

4 Bihar

5 Chattisgarh

6 Goa

S.no.

Monitoring and supervision systemVEC Training

7

Yes

Twice a year


Civil work module is incorporated in 4 days SEC training

1. District Project Engineer/ JEs impart training to all SMC members and masons on the layout day of the construction at site.

One day non-residential on site training.


1 2

S.no.

7 Gujarat

8 Haryana


7Before starting of the work all the members of VCWC are imparted one/two days training.

By APC's and DPC's for 2 to 3 days.


1 2

S.no.

9 Himachal Pradesh

10 Jammu & Kashmir

11 Jharkhand

12 Karnataka

13 Kerala

14 Madhya Pradesh


7

Time to time by JE

--

VEC training is imparted by the engineers at the time of construction and also it is covered during the community mobilization.

Yes 3 days training

Yes

VEC Training given at Block level

DPOs and District Engineers Conduct training to VECs


1 2

S.no.

15 Maharashtra

16 Manipur

17 Meghalaya

18 Mizoram


7

--

Conducted in villages

Conducting Workshops by consultants and district engineers at each block for VEC


1 2

S.no.

19 Nagaland

20 Orissa

21 Punjab


72 days in a year

Training to VEC members has been imparted in local language regarding* Their responsibility in pre and post construction activities.*Maintenance of account*Design specification

A mason manual namely "Sikshya Needa" and a documentary film on SSA works, leaflets and training modules showing the design specification have been developed in Oriya text for base of understanding.

Master trainers provide a two days training at cluster level to VEDC members. Master trainers are trained in DIETs by KRPs trained at State level.


1 2

S.no.

22 Rajasthan

23 Sikkim

24 Tamil Nadu

25 Tripura

26 Uttar Pradesh

27 Uttaranchal

28 West Bengal

29 Andaman Nicobar

30 Chandigarh

31 Dadra Nagar Haveli

32 Daman Diu


7



Not mentioned



Nil




Before start of execution, the members of SDMC are trained for construction of civil works and maintenance of record.

Given in the project period


1 2

S.no.

33 Delhi

34 Lakshadweep

35 Pondicherry


7


1. To monitor and supervision of the works the DSIDC has posted JE's and AEEs at sites who ensure the quality of work and expedite the

2. The works are to be monitors and reviewed on weekly basis at Division level by the Ex.En. and simultaneously reviewed by the Dy. Chief

3. Chief Engineer, DSIDC monitored overall project including quality and progress of works at fortnightly basis.4. Managing Director/ Executive Director, DSIDC take meetings for reviewing the progress of the project time to time also.

The Civil works has been carried out by the members of the VEC in schools as per guidelines issued by the SPO, SSA.The training programmes have been conducted for the members of the VEC.

yearwise progress

Documents