17th Annual New MexicoInfrastructure Finance

Conference

Integrated Planning and Funding for Utilities

Development and Maintenance of the ICIP Program

for Los Alamos Countyby

James Alarid, Deputy Utilities Manager - Engineering

Los Alamos County Infrastructure Capital Improvement Plan (ICIP) List of major projects developed throughout the County from various

departments and divisions.

•Utilities – Utility Department/Enterprise Fund

•Roads – Public Works Department

•Facilities – Facilities & Capital Projects Division

•Information Technology – IT Department

•Parks – Parks & Recreation Division

•Quality of Life – CIP Committee/Council

How is Los Alamos County’s ICIP Developed?

• Compilation of 6 separate CIP programs developed and used by 6 different departments/division of the County

o Department of Public Utilities – 10 year rolling expenditure budgets for 7 asset areas:

Electric ProductionElectric DistributionGas DistributionWater DistributionWater ProductionWastewater CollectionWastewater Treatment

o Public Works – 6 year rolling road reconstruction programo Parks – 2 year rolling with 7 year projectionso Facilities - 2 year rolling with 7 year projectionso Information Technology - 2 year rolling with 7 year projectionso Quality of Life – intermittent 3 to 5 year application/ranking/

funding cycle. Committee recommendation to Council.

How is Los Alamos County’s ICIP Developed?

• Developed by County staff representing the various individual department/divisions CIP projects and the relative importance/priority.

• Assistant County Administrator and Office of Management and Budget (OMB) facilitate meeting with staff to determine top 5 projects.

• OMB takes the final ICIP list to County Council to officially accept.

• Submit ICIP to NM Department of Finance and Administration, Local Government Division by October 1.

County Utility CIP Expenditure

Budgets by Project FY 2013 thru

2022

FY 2013 Only this slide

County Road Reconstruction Program FY 2011

thru 2017

FY 2013 & 2014 Only

this slide

Parks Maintenance

and Small Capital Projects

FY 2013 thru

2022 Page 1 of 2 Only

this slide

Major Facilities Maintenance

Projects FY 2013

thru 2022

Information Technology Capital Projects FY 2013 thru 2022

General County “Quality of Life” Projects Final Ranking by CIP Committee

LA County ICIP List FY 2013-2017

LA County ICIP List FY 2013-2017 Page Two

LA County ICIP List FY 2013-2017 Page Three

LA County ICIP List FY 2013-2017 Page One Detail

How Does The County Use The ICIP

• Annually when developing department / division budgets

• Throughout the year as new needs or desires are developed into projects – compare to ICIP and reprioritize

• Projects required to be on the ICIP to be eligible for funding opportunities.

•Capital Outlay•Water Trust Board•State Revolving Loan Funds

Positive aspects of the ICIP

• Ensures that the County meet on a regular basis to compare projects being developed within individual departments to coordinate and prioritize projects throughout the County.

• Fosters communication and understanding between departments such that other departments can compare their individual projects relative to other departments and to bring each department’s projects into a relative perspective of the County as a whole (competing for same $$).

• Which projects do the greatest good for the greatest number of County citizens.

ICIP Considerations

• Scope projects that are realistic. Must complete spending within loans/grant agreement terms

Requests can be made for planning, engineering or construction. Consider the length of the public procurement process and phasing projects.

Consequences of not spending within term could be loss of funds or be ineligible for next funding cycle.

• Know the procedure and deadlines to submit the ICIP.

• Include projects that may not be operational priorities but support economic development, community needs or under served areas that would not other wise be funded – opportunities may come available.

THANK YOU

Special Thanks toBrandee U. Pacheco, Assistant

Bureau ChiefCarmen Morin, Program Manager

of the New Mexico Department of Finance and

Administration Local Government Division

for their assistance and encouragement