8th EfE Ministerial Conference Batumi 2016

8-10 June

CEP Bureau 22 February, 2016

Host Country Preparation

Teimuraz Murgulia

2

JUNE Event 1 Committee on Environmental Policy (CEP)

Event 2 Plenary Session

Event 3

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

Greening the economy in the pan-European region

High-level segment on education for sustainable development

Improving air quality for a better environment and human health

Cleaner, Greener, Smarter!

Event 6

Parallel Sessions

Event 4 Side Events & Exhibitions

Event 5 Social Activities

Media Workshop & PR Activities

3

Institutional Coordination

Service Provider Contracted Group

MENRP Working Group

Focal Points Host Country

Secretariat

National Level Intergovernmental

Coordination Group

4

01 Host Country Agreement

02 Side Events Registration 03 Draft Communication

Plan

05 Invitations for

Governments & Organizations

04 Conference Web-Site

06 Conference Logo

Ongoing & implemented Activities

Host Country Secretariat

GoG

Operational Coordinator

MENRP

Communication Coordinator

MENRP

Security Officer

MIA

Liaison Officer

MFA

Conference Manager

MENRP Working Group

Environmental Policy and International

Relations Department Minister’s Office Public Relations

Service Administrative

Department

Environmental Information and Education Centre

Ope

ratio

nal G

roup

Team

Protocol & Registration

Logistics

Procurement

Transport

Marketing & Sponsorship

Social Events

Invitations to UNECE Countries

54 Countries invited on behalf of the Prime Minister of Georgia 53 Environment Ministers invited by Host Minister

Invitations to Organizations - 53

The World Bank

EU Delegation to Georgia

& Convention Secretariats - 10

Invitations to Business Associations

• Invited associations - 5 • # of BAs are to be invited

IETA INRENATIONAL EMISSIONS TRADING ASSOCIATION

European Renewable

Energy Council

Side Event & Exhibition Proposals - 51

In Total

51

Exhibition

7

Side Events

44

Group based on themes

Arrange a schedule

Let know of decision to organizers

Support organizers in space, facility and

interpretation

Possible # of side events 30 in total

8 June 9 June 10 June

13:10–14:50 13:10–14:50

18:15–20:15 18:15–20:15

08:15–09:45

5 side events in parallel

Side Events

Getting the pan-European region ready for sustainable development: policies and institutions supporting the 2030 Agenda for Sustainable Development - 6

Getting the pan-European region ready for sustainable development: keeping the pan-European environment under review - 1

Towards a new society: 10 years of education for sustainable development - 4

Greening the economy in the pan-European region - 19

Improving air quality for a better environment and human health - 7

Other - 7

Exhibitions

UNECE, UNEP, EEA: Together for Europe’s environment

Riding towards green economy: cycling and green jobs

Exhibition “Greening the Economy and Sustainable Development in Central Asia”

Land Degradation Neutrality

AirPack – innovative education tool for building a healthy school environment

Photo Exhibition On “Green Economy: Challenges and Opportunities In the South Caucasus

12

Meeting Room 3

$160-188

Ballroom

$180-212

Room Lazica

$200-236

70 participants

Room Egrisi

$150-147

Room Armazi

$250-295

110 participants

60 participants

80 participants

60 participants

Side Event Facilities

Hotel Arrangements

3 Key Hotels Selected

UN Security Assessment ranked 5 hotels as excellent

Sheraton Batumi

Hilton

Radisson BLU

Meetings

Offices Exhibitions Side Events

Accommodation

6 min walking to Sheraton

Hotel Arrangements

NGO coordination meetings

Recommended to increase # of fire-extinguishers on the floors (UN Security Assessment)

Colosseum Marina

Other hotel opportunities

www.efebatumi.com www.welcomebatumi.com

www.gnta.ge

2 hotels recommended for accommodation (UN Security Assessment)

Reasonable prices & reservation for 900 person accommodation

negotiated

Main Conference Venue Sheraton Batumi

Grand Ballroom – 640 participant

Plenary Session, Parallel session, CEP meeting, UN & EU offices, Media Centre, Accommodation (150)

Main Conference Venue - Sheraton Batumi

Exhibition & coffee breaks

Standard room to be used for offices

Small meeting rooms

Main Conference Venue - Sheraton Batumi 640 participants Plenary, CEP, 1 parallel session

Press Centre – 78 journalists

Press Briefings (80 person)

Exhibition Space

366 km

5 km

Tbilisi International Airport Kutaisi International Airport

Batumi International Airport

Arrival to Batumi

138 km

More Recommended - Kutaisi & Batumi More frequent flights in June Access provided to busses, mini buses, taxes Access to trains from Tbilisi Cars provided to pre-assigned delegates

Opening Ceremony

Batumi Summer Theatre

• 6-7 min walking to Sheraton • 700 participants

Communication Activities

Wish Tree - gears on the tree with concept - green economy - motto of sustainable development

❖High level segment

Puzzle of the World for creating during Conference Main Message - Unanimous Decisions for better World

Model of the city that will be painted in Green by coordinate movement of gears

Planting Activity - Rose Valley that symbolises Ministerial

Article about Conference in Economist Magazine (end of February)

Social Media

Official web-site

Facebook

Twitter

www.facebook.com/MOEgeorgia www.facebook.com/EfEbatumi

www.efebatumi.com

www.twitter.com/MOE #EfEBatumi Youtube

www.youtube.com/moegovge www.youtube.com/efebatumi

Media Coverage

all local news broadcasters

ალგეთი

Gala Reception

Georgian Cheese Festival

Georgian Wine Festival

Cultural events

Green City

Transportation in Batumi

Kolkheti NP

Planned Activities

Support request for: • High Level Officials’ Activities • Interpreters • Eligible countries and NGO’s financing • Communication activities e-Initiatives: Computers, EVs

Batumi

GEORGIA