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CANDIDATE GUIDELINE A pocket guideline for students who would like to apply for AIESEC Team Member Program

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AIESEC FTU Hanoi Recruitment 2015

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Page 1: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE GUIDELINEA pocket guideline for students who would like to apply for AIESEC Team Member Program

Page 2: AIESEC FTU Hanoi Recruitment Candidate Guideline

TABLE OF CONTENTORGANIZATION INTRODUCTION…………………………………………………….. 2AIESEC FTU HANOI LOCAL CHAPTER STRUCTURE………………………………. 5TEAM MEMBER PROGRAM OVERVIEW……………………………………………... 8APPLICATION PROCEDURE…………………………………………………………….10CANDIDATE JOB DESCRIPTION……………………………………………………......13CANDIDATE PACKAGE GUIDELINE………………………………………………….. 21

2AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 3: AIESEC FTU Hanoi Recruitment Candidate Guideline

ORGANIZATION INTRODUCTION

AIESEC has 67 years of experience in developing high-potential youth into globally minded responsible leaders. Presented in

126 countries and territories and with over 100,000 members, AIESEC is the world's largest youth-run organization. Focused

on providing a platform for youth leadership development, AIESEC offers young people the opportunity to participate in

international internships (Exchange programs), experience leadership (Team Member and Team Leader program) and

participate in a global learning environment. What makes AIESEC unique is the youth driven impactful experience that it

offers to its members. AIESEC is run by young people for young people, enabling a strong experience to all its stakeholders.

AIESEC

AIESEC FTU HANOI | Spring Member Recruitment 2015 | Candidate GuidelineApplication form: | Deadline: 23h59’ 1st March 2015

3AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 4: AIESEC FTU Hanoi Recruitment Candidate Guideline

ORGANIZATION INTRODUCTION

Founded in 2006, AIESEC Vietnam is having more than 600 members from over 15 top universities. There are 6 officialAIESEC Local Chapters in Hanoi, Danang and Ho Chi Minh City.

AIESEC VIETNAM

AIESEC FTU HN

Since 2009, AIESEC FTU HN has been one of AIESEC’s Local Chapter whose market now consists of 9 universities: Foreign

Trade University (FTU), Diplomatic Academy of Vietnam (DAV), Academy of Journalism and Communications (AJC), Hanoi

Law University (HLU), British University Vietnam (BUV), Hanoi National University of Education (HNUE), Hanoi University of

Industrial Fine Arts (HUIFA), Academy of Finance (AOF), FPT University (FU)

4AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 5: AIESEC FTU Hanoi Recruitment Candidate Guideline

ORGANIZATION INTRODUCTION

AIESEC FTU HN Local Chapter includes 4 Front Office Functions, 4 Back Office Functions including Expansion Management (EM)

AIESEC FTU HANOI LOCAL CHAPTER STRUCTURE

5AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

AIESEC FTU

HN

Front

office

oGCDP oGIP iGCDP ER EM

Back

office

MarCIM TM Finance

Page 6: AIESEC FTU Hanoi Recruitment Candidate Guideline

ORGANIZATION INTRODUCTION

oGCDP(Global Citizen Program)

oGIP(Global Talent Program)

iGCDP(Incoming Global Community

Development Program)iGCDP is responsible for running

local community development

projects with international interns

ER (External Relations)

Front office

oGCDP is responsible for for

sending students abroad to

work in various community

development projects

oGIP is responsible for

sending students and fresh

graduates to work in

companies abroad, providing

professional and cross-culture

working opportunities

ER is responsible for

providing internship

opportunities in Vietnam

for international students

6AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

EM(Expansion Management)

Expansion Management is

responsible for delivering and

expanding AIESEC's impact and

programs to more and more

students in Hanoi.

Page 7: AIESEC FTU Hanoi Recruitment Candidate Guideline

ORGANIZATION INTRODUCTION

MarCIM(Marketing Communications and

Information Management)

TM (Talent Management)

F (Finance)

Back office

MarCIM is responsible for

organizational external branding

and internal communication.

TM is responsible for

recruiting, developing and

managing human resource of

the organization

F is responsible for educating

finance knowledge, managing

and ensuring the short-term and

long-term financial health of the

organization.

7AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 8: AIESEC FTU Hanoi Recruitment Candidate Guideline

TEAM MEMBER PROGRAM OVERVIEW

We provide a practical learning and development experience to a young person, who takes part in a team and takes

responsibilities towards managing AIESEC’s performance and the delivery of its experiences.

1. WHAT IS TEAM MEMBER PROGRAM (TMP)?Team Member Program is an experience provided for AIESEC’s full member to develop entrepreneurial and responsible

leadership by living a practical team experience at a local, regional, national or global level.

2. HOW WE RUN THIS PROGRAM?

8AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 9: AIESEC FTU Hanoi Recruitment Candidate Guideline

TEAM MEMBER PROGRAM OVERVIEW

3. WHAT CAN A YOUNG PERSON GAIN THROUGH THIS PROGRAM?With this program, a young person gains access to AIESEC’s platform, and he or she experiences:

• A practical team experience

• Practical hard and soft skills development

• Access to global network

• An entrepreneurial and responsible attitude towards being a better leader

TMP participants can have different types of practical team experiences, such as being a part of a project team, a functional

team, the organizing committee of an event…

9AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 10: AIESEC FTU Hanoi Recruitment Candidate Guideline

APPLICATION PROCEDURE

1. This Candidate Booklet is available for students from

• Foreign Trade University (FTU)

• Diplomatic Academy of Vietnam (DAV)

• Academy of Journalism and Communications (AJC)

• Academy of Finance (AOF)

• Hanoi Law University (HLU)

• FPT University in Hanoi (FU)

• Hanoi National University of Education (HNUE) in Hanoi region

• British University Vietnam (BUV)

• FPT University

2. Deadline for submitting the application form is 23h 59’ Sunday March 1st 2015

CANDIDATES APPLYING FOR THIS CATERGORY ARE 1ST, 2ND YEAR STUDENTS WHO WOULD LIKE TO WORK FOR AIESEC AS A FULL MEMBER IN A SPECIFIC PROJECT

10AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 11: AIESEC FTU Hanoi Recruitment Candidate Guideline

APPLICATION PROCEDURE

Application Form

Assessment Center

Final Interview

Application Form (Feb 16th – Mar 1st): Fulfill the information and questions in the application form before 23.59’ Sunday

Mar 1st 2015

Assessment Center (Mar 7th – Mar 8th): After passing the Application Form round, candidates will be informed about the

time and venue for Assessment Center. This round includes activities to assess candidates’ competencies

Final Interview (Mar 14th – Mar 15th): After passing Assessment Center, candidates will be informed to join the Final

Interview, which is the final round of the Recruitment.

HERE UPON THIS THE SELECTION PROCESS FOR SPRING MEMBER RECRUITMENT 2015

11AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 12: AIESEC FTU Hanoi Recruitment Candidate Guideline

APPLICATION PROCEDURE

NGUYEN HONG ANH | 091 7692 434 | ORGANIZING COMMITTEE PROMOTION AND DELEGATIONRegistration link: http://ftuhn.aiesec.vn/aiesec-ftu-hanoi-recruitment/

Fan page: https://www.facebook.com/ftuhanoi.aiesec

Email: [email protected]

Website: http://ftuhn.aiesec.vn

CONTACT PERSON

12AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

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CANDIDATE JOB DESCRIPTION

CONTENT EXECUTIVE (Available for iGCDP function)

KEY JOB RESPONSIBILITIES• Build theme, model and detailed content for a project

• Instruct and support interns to build and deliver content

project to external project’s attendants

KEY LEARNING POINTS• Communication

• Project management

• Widen perspectives and knowledge of world’s issues

through research and building content

PREFERRED SKILLS/COMPETENCIES• Communication

• Teamwork

• Innovation

• Commitment to result

• Conceptual thinking

13AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 14: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE JOB DESCRIPTION

MARKETING EXECUTIVE (Available for Front Office functions)KEY JOB RESPONSIBILITIESJob #1: Program Marketing

• Conducting AIESEC Program Promotion, Branding and Marketing

• Supporting in recruiting, training and supporting selected

candidates in applying for their expected abroad internship

Job #2: Promoting and Branding Coordinator

• Promoting and PR for events and projects

• Managing delegates before, during and after events and projects

• Showcasing AIESEC Brand through events and projects

Note that each members selected to work in Marketing Executive will perform either Job #1 or Job #2.

KEY LEARNING POINTS• Marketing skills

• Event management skills

• Human Resources skills

• Interpersonal skills

PREFERRED SKILLS/COMPETENCIES• Communication

• Innovation

• Stakeholder focus

14AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 15: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE JOB DESCRIPTION

SALES EXECUTIVE (Available for ER function)

KEY JOB RESPONSIBILITIES• Doing market research and building hit-list

• Approaching companies, negotiating and closing deal

• Delivering customer relations management (CRM)

KEY LEARNING POINTS• Communication and negotiation skills

• Gaining practical business insight and professional experience

PREFERRED SKILLS/COMPETENCIES• Communication and influence

• Stakeholder focus

• Resilience and commitment to results

15AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 16: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE JOB DESCRIPTION

SALES EXECUTIVE (Available for iGCDP function)

KEY JOB RESPONSIBILITIES• Doing market research

• Selling partnership with targeted stakeholders

• Sales sponsorship, in-kind and venue for projects

• Ensuring customer relations management

KEY LEARNING POINTS• Communication and negotiation skills

• Project management

• Experiences in working with companies and organizations

PREFERRED SKILLS/COMPETENCIES• Communication and negotiation

• Resilience and commitment to results

• Teamwork

• Stakeholder focus

16AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 17: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE JOB DESCRIPTION

FINANCE EXECUTIVE (Available for F function)

KEY JOB RESPONSIBILITIES• Educating financial knowledge

• Managing financial health in different projects and in the

organization as a whole

KEY LEARNING POINTS• Practical and relevant working experience in Finance field

• Developing critical thinking skills

• Gaining deep organizational understanding through coordinating all

functions in terms of finance planning and tracking

PREFERRED SKILLS/COMPETENCIES• Critical thinking

• Resilience

• Commitment to results

17AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 18: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE JOB DESCRIPTION

SERVICE EXECUTIVE (Available for oGCDP and oGIP functions)

KEY JOB RESPONSIBILITIES• Organizing training events and communication channel for selected

students of Global Citizen and Global Talent Programs.

• Supporting selected students before, during and after abroad

internship to ensure internship experience.

• Managing a team of customer services staff.

KEY LEARNING POINTS• Teamwork experience

• Event organizing and presenting skills

• Interpersonal skills

PREFERRED SKILLS/COMPETENCIES• Communication

• Organization skills

• Stakeholder Focus

18AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

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CANDIDATE JOB DESCRIPTION

SERVICE EXECUTIVE (Available for ER functions)

KEY JOB RESPONSIBILITIES• Intern reception and logistic support

• Facilitating interns’ experience in Vietnam

KEY LEARNING POINTS• Communication and negotiation skills

• International exposure

• Problem-solving skills

PREFERRED SKILLS/COMPETENCIES• Emotional intelligence

• Communication and influence

• Stake holder focus

19AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 20: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE JOB DESCRIPTION

IR EXECUTIVE (International Relations) (Available for oGCDP, oGIP and ER functions)

KEY JOB RESPONSIBILITIES• Building, maintaining and strengthening partnership within AIESEC

International network to support students in applying for an abroad

internship opportunity.

• Promoting AIESEC FTU Hanoi Local Chapter and Vietnamese

students to AIESEC International network.

• Matching students with suitable companies for abroad internships.

KEY LEARNING POINTS• Effective communication and negotiation skills

• Networking experience skills

• Data analyzing skills

PREFERRED SKILLS/COMPETENCIES• Communication and negotiation skills

• Resilience

• Stakeholder focus

• Critical thinking

20AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline

Page 21: AIESEC FTU Hanoi Recruitment Candidate Guideline

CANDIDATE PACKAGE GUIDELINE

It is important for you to understand our organization before taking steps so we hereby provide a full set of

information in this Candidate package:

• To know more about AIESEC FTU HN structure, Exchange projects and the number of vacancies for each project,

please read Organization Introduction.

• To choose your preferred position to apply, please read Job Description Package.

• To apply for your chosen position, please fill out Application Form and send us before the deadline of 23h 59’

Sunday, Mar 1st 2015.

21AIESEC FTU HN | TEAM MEMBER PROGRAM SPRING RECRUITMENT 2015 | Candidate guideline