9/23/14  

1  

PROJECT OVERVIEW

Ohio Broadcast Educational Media Commission Mandatory Prebid Conference – September 22, 2014 RFP Number 0A1135

TODAY’S MEETING

Ò  Introductions Ò Brief overview of project Ò Tour of facilities Ò Q&A

9/23/14  

2  

RFP EVALUATION TEAM Ò  Rick May, Executive Director BEMC Ò  Craig Stevenson, Chief Engineer BEMC Ò  Dave Johnson, Manager of Broadcast Operations BEMC Ò  Eric Wortman, Broadcast Engineer, BEMC Ò  John Luff, Consultant to BEMC Ò  David Carwile, OETS Administrator Ò  Tom Furnas, Senior Director of Technology, ideastream Ò  George MacKnight, Director of Engineering, ThinkTV/CET Ò  Tom Cummings, Director of Engineering & Technical Services, WBGU Ò  Maria Roberts, DAS/OIT

PROJECT GOALS - OETS

Ò Unburden operations to focus on creation of content

Ò Reduce station Opex/Capex Ò Facilitate a shared archive Ò Plan for disaster recovery Ò Enhance peer to peer sharing of content

between stations

9/23/14  

3  

PROJECT GOALS - BEMC

Ò  Update infrastructure to reduce downtime and maintenance

Ò  Adopt modern, best practice workflow Ò  Enable centralized operations Ò  Retain ability for individual stations to operate

without moving to centralization Ò  Provide for future capacity Ò  Provide structure for additional future services

EXISTING SYSTEM ELEMENTS

Ò Statewide distribution network Ò MPEG SD and HD video compression hardware Ò NOC video/audio routing Ò 400+ TB storage platform

9/23/14  

4  

CONCEPTUAL DESIGN GOALS

Ò Modular architecture Ò Tight integration between central automation

and station ProTrack systems Ò Provide for remote monitoring of stations to

allow ‘lights out’ at station facilities Ò Retain existing station infrastructure for

disaster recovery

CONCEPTUAL DESIGN GOALS

Ò Keep ATSC encoders at stations Ò Enhance voice communications between BEMC

NOC and stations Ò Create operator environment conducive to low

event error rate Ò  Implement virtualized infrastructure if practical

9/23/14  

5  

SCHEDULE ID Task Name Duration Start Finish

1 BEMC Modernization Project 311 days Tue 9/2/14 Tue 11/10/15

2 Bidding 53 days Tue 9/2/14 Thu 11/13/14

3 Bid Period 32 days Tue 9/2/14 Wed 10/15/14

4 Mandatory Pre-Bid Meeting 1 day Mon 9/22/14 Mon 9/22/14

5 Vendor Question Period 19 days Tue 9/2/14 Fri 9/26/14

6 Bid Closing 0 days Fri 10/17/14 Fri 10/17/14

7 Bid Evaluation 10 days Fri 10/17/14 Thu 10/30/14

8 Vendor Presentations 2 days Tue 11/4/14 Wed 11/5/14

9 Vendor Best and Final Bids 3 days Thu 11/6/14 Mon 11/10/14

10 Evaluation of Best and Final Offers 3 days Tue 11/11/14 Thu 11/13/14

11 Bid Award 0 days Thu 11/13/14 Thu 11/13/14

12 System Design 107 days Wed 11/19/14 Thu 4/16/15

13 Kick Off Meeting 2 days Wed 11/19/14 Thu 11/20/14

14 System Design Phase 35 days Fri 11/21/14 Thu 1/8/15

15 Design Approval & Design Frozen 0 days Thu 1/8/15 Thu 1/8/15

16 Documentation 70 days Fri 1/9/15 Thu 4/16/15

17 Construction Documentation 20 days Fri 1/9/15 Thu 2/5/15

18 Software Integration 70 days Fri 1/9/15 Thu 4/16/15

19 System Deployment 247 days Mon 12/1/14 Tue 11/10/15

20 Equipment Ordering & Delivery 70 days Mon 12/1/14 Fri 3/6/15

21 Station Deployment 55 days Mon 2/2/15 Fri 4/17/15

22 Northstar Deployment 60 days Mon 2/2/15 Fri 4/24/15

23 Commissioning 20 days Mon 4/27/15 Fri 5/22/15

24 Shadow Existing Streams 70 days Mon 5/25/15 Fri 8/28/15

25 Acceptance Testing 20 days Mon 8/31/15 Fri 9/25/15

26 Punch List 25 days Mon 9/28/15 Fri 10/30/15

27 Final Acceptance 7 days Mon 11/2/15 Tue 11/10/15

28 Project Completion 0 days Tue 11/10/15 Tue 11/10/15

10/17

11/13

1/8

11/10

8/17 8/31 9/14 9/2810/1210/2611/911/2312/712/21 1/4 1/18 2/1 2/15 3/1 3/15 3/29 4/12 4/26 5/10 5/24 6/7 6/21 7/5 7/19 8/2 8/16 8/30 9/13 9/2710/1110/2511/811/2212August 1 September 1October 1 November 1December 1January 1 February 1March 1 April 1 May 1 June 1 July 1 August 1 September 1October 1 November Dec

Task

Split

Milestone

Summary

Project Summary

External Tasks

External Milestone

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration-only

Manual Summary Rollup

Manual Summary

Start-only

Finish-only

Progress

Deadline

Ohio Broadcast and Educational Media Commission Northstar Modernization Project

Page 1 Tue 8/26/14

Project: BEMC Modernization SchedulDate: Tue 8/26/14

TOUR

9/23/14  

6  

Q&A