betd 4594 design project w5

8/11/2019 Betd 4594 Design Project w5

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DESIGNPROJECT2013/2014

Mohd Faizal Halim, Engr.(ext:6675)

Dept of Manufacturing

Engineering Technology

Lecture 4

Project Coordination& Control


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Sub-topic

Coordination Mechanism

Project status and Corrective Action

Percent compete Matrix (PCM)


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Coordination

The planning is pointless until the project isexecute.

Project execution is the challenging phasewhere coordination is vital to ensure the

project running smoothly. Product development project may involve

various background of the team member toexecute the all task

Changing is always happen to the project

plan due to unanticipated events or newinformation.


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Coordination Mechanisms

The difficulty in coordination can be

address using several mechanism;

Informal communication- useful in breaking

down individual and organization barrier. By

locating the team member in same work

space, enhance the communication- Allen

(1997). Email or other IT mean also providethe effective way to communicate.


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Meeting- is primary formal communication.

The teams locate in same work space need

fewer formal meeting than those whose in

geographically separate. A good meeting is

intend to be quick that consist of written

agenda and someone to run the meeting

(better at same place same time).


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Schedule display- important information

system in project execution (usually PERT or

Gantt chart). Someone should responsible

for monitoring the schedule

Weekly updates the weekly status memo is

written by the project leader and distribute

on paper or email. Consist of the list of key

accomplishment, decision and even of the

past week.


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Incentive - some of the organization form

such as functional organization that use

functional performance reviews may create

incentives for team member to contribute

more fully to project.

Process document- associate with the

information system to assist the project team

in making decision and provide

documentation


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Monitoring Project status and Corrective Action


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Project leader need to be able to assess the

project status to know whether corrective

actions are warranted

Project status may be assess during formalteam meeting, reviewing project schedule or

by informal way.

Sometime expert from outside may engaged

to review the status of the project



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After discovering an undesirable deviation from

project plan, some action may taken such;

Changing the timing or frequency of meeting

Changing the project staff

Locating the team together physically

Soliciting more time and effort from the team

Focusing more effort on critical task

Engage outside resourceChanging the project scope or schedule



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There various tool for monitoring project but

for design project thePercentage complete

matrix(PCM) is more practical.

PCM use information in the WBS and budgetto determine the overall status of the project

PCM -> cost of the respective item + total cost

PCM -> % of the work on the task+ total task

Monitoring tool


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Example: the foundation work of the building

constitute of 25% of the total cost of the

project. If we only complete one-half of the

work, the percent of complete is 12.5% For design project is more concerned with

progress relative to allowed time.

Monitoring tool


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Monitoring tool


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Activity# 5

Using your WBS and Gantt chart, show your

team progress by PCM

betd 4594 design project w5

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