cfolders presentation

cFolders 4.00How to enable collaboration inproduct development and design

Peter Szincsak, PLM Solution Management13. August 2008

© SAP 2008 /

1. Business Process Development Collaboration2. Sharing BOM and Documents3. Sharing CAD Models and Product Variant Structures4. Usage of Collaborative and Competitive Scenario4. Standalone and Integrated Deployment Scenarios5. Integration with SAP NetWeaver6. New functionality in cFolders 4.007. Wrap-Up

Agenda

© SAP 2008 /

Doing collaborative product development across thesupply chain …. (is) becoming as important, if not moreimportant than the logistics and production supplychain.

As companies increasingly outsource manufacturing, thesame partners that produce parts or components for aproduct are being delegated responsibility to participate inthe design of those parts and components”

From CIMdata, Measuring PLM's Business Value, September 2003

“

SAP refers with the business process Development Collaboration toCollaborative product development

”

The Importance of Collaborative ProductDevelopment

© SAP 2008 /

What is clear, however, is that best-in-class companies –those that most frequently hit their product developmenttargets for revenue, cost, and quality – are activelypursuing collaboration […].

Furthermore, they have more frequently automated theircollaboration processes with PLM tools that incorporateor enable collaboration across the product lifecycle.

From Aberdeen Group, The Product Lifecycle Collaboration BenchmarkReport – The Product Profitability “X Factor”?, June 2006

“

”

SAP refers with the business process Development Collaboration toCollaborative product development

The Importance of Collaborative ProductDevelopment

© SAP 2008 /

Customer

Subcontractor

Subcontractor

OEM

Email

INTERNETIntranet

Collaborative Product Development – TheChallenge

http://www.iconbazaar.com/computer/pg03.html

© SAP 2008 /

Customer’s Pain Points in ProductDevelopment

Classical collaboration via email, phone, fax, and mail is more likely tobe error-proneClassical collaboration requires a lot of face-to-face meetings andtravelWith classical collaboration, the consistency of data is not reliableClassical collaboration supports, in most cases, only unstructureddataClassical collaboration is not able to manage the access of externalparties to product data in a secure and economic way

© SAP 2008 /

I did not receive themost recent version!

I did not find the relevantinformation!

The document was deletedby somebody!

I did not know whomto forward the information!

Central vault!

Structure!

Authorizations!

StatusManagement!

Reasons Why Collaboration May Fail

© SAP 2008 /

Working on a real-time,consistent data basis withcustomers and suppliers

Secure collaboration withexternal supplier and partners

Development Collaboration – How to Improve

© SAP 2008 /

cFolders on SAP PLM Application MapSA

P NetW

eaver

Product and projectportfolio management

Idea management andconcept development Project planning Time and resource

management Project execution Strategic portfoliomanagement

Life-cycle processsupport

Productdevelopment

Developmentcollaboration andstrategic sourcing

Prototyping andproduction

ramp-up

Hand over tosales, service, and

maintenance

Qualityengineering and

improvementProduct costing

Life-cycle datamanagement

Documentmanagement

Product master andstructure management

Specification andrecipe management

Service andmaintenance structure

management

Change andconfigurationmanagement

Corporate services Audit management Hazardous tracking/productstewardship

Dangerous goods/wastemanagement Workers health and safety

On the SAP PLM Application Map (based on business processes) cFolders belongs to thebusiness process Development Collaboration.The business process Development Collaboration focuses on cross-company collaborationon product data (technical documents & product structure information) during productdevelopment and sourcing.The business process Development Collaboration & cFolders is also part of the SAP ERPoffering and belongs to the process group Product Development on the my SAP ERPSolution Map(see http://service.sap.com/erp)

© SAP 2008 /

Substitutes classic communication via e-mail, phone, fax, andface-to-face meetings with virtual team work

Reduces misunderstandings and communication deficienciesand improves consistency of reliable data

Substitutes unstructured communication with structured data(with redlining, mark-ups, data sheets, and secure areas)

Provides synchronous communication capabilities(graphical information, redlining)

You save the following:Reduction in travel, meetings, and conference calls

Fewer errors due to improved communication with vendors andcustomers

Reduced time-to-market

Increased capacity due to faster time-to-market

cFolders Value Proposition

© SAP 2008 /

Structured collaboration on: documents, CAD assemblies, data sheets, materials, BOM,technical assets, manufacturer part numbers, product variant structures & custom-defined(generic) objectsSophisticated authorization concept for access controlIntegrated visualization and red-lining/mark-up tool for 2D/3D object viewingredlining/markup tool for 2D/3D object viewingBOM comparison & extraction

SAP PLM cFolders(CollaborationFolders) is a verticalcollaborationapplication whichenables users towork on design anddevelopment projectsin virtual teams withexternal businesspartners

cFolders – In a Nutshell

© SAP 2008 /

Integration to SAP PLM (DMS,…) & SRM (Strategic Sourcing,…)Search functionality (Search in file content supported)Notification and status management for process controlSupport of distributed content server architectureLarge file handling via FTP

cFolders – In a Nutshell (cont.)

© SAP 2008 /

Authorization Concept: Object Authorization

Authorizations:Administration

Write

Read

None

Create/Delete

Folder authorizationsare passed on tosubordinated objectsmode can be over-written for selectedobjects

Authorizations can alsobe controlledautomatically by usingthe cFolders applicationprogramming interface

User-dependent object authorizations:Authorizations can be assigned to users, user groups and roles

© SAP 2008 /

Backend Integration: cFolders ECC/R/3

Exchange ofdocumentsbetween cFolders andSAP PLM DocumentManagement System(SAP PLM DMS is partof ECC/R/3)

Exchange of materialBOMs,product variantstructures,CAD assembliesbetween cFolders andSAP back-end system

Externaluser

(needs onlyWeb browser)

SAP PLMcFolders

Internet

Internal User

HTTPS

Intranet

Backend Systems(DMS, BOM Processing,

CAD Desktop, iPPEon SAP R/3 or ECC,...)

HTTPS RFC(SNC)

Data Security:Externals have access to data in cFolders only

- no access to back-end system necessary for externals

© SAP 2008 /

Status Management – Process Control

Object StatusReleased

Object StatusTo Be Reviewed

Object StatusIn Process

Entryaction

Sendreminder

Transitionaction

Sendnotification

Transition

authorization

Reviewer

Object AuthorizationAuthors: readReviewer: readEngineering: read

Object AuthorizationAuthors: readReviewer: readEngineering: none

Object AuthorizationAuthors: writeReviewer: noneEngineering: none

Status profile

© SAP 2008 /

cFolders supports thefollowing languages:

ChineseCzechDanishDutchEnglishFinnishFrenchGermanHungarianItalianJapaneseKoreanNorwegianPolishPortugueseRussianSpanishSwedishTurkish

cFolders Language Support

© SAP 2008 /

Customers using cFolders

© SAP 2008 /

Collaboration on technical documents(Technical Specifications, Artwork, …):Architect Engineers Component SuppliersAutomotive OEM Tier 1 SupplierAutomotive Tier 1 Supplier Tier 2 SupplierOil Companies SuppliersPackaging Companies Customers & Designers…

Collaboration on CAD assemblies &product variant structures:Automotive Tier 1 Supplier Tier 2 Supplier…

Collaboration on materials, BOM,manufacturer part numbers:Automotive Tier 1 Supplier Tier 2 SupplierOEM Contract Manufacturer in High Tech Industry…

cFolders – Main Target Groups

© SAP 2008 /

cFolders Adds Business Value

Standardizes the collaboration process byusing status management

Gives clarity on valid document versions

Makes the collaboration over complextopics more transparent

Improves communication with externalpartners by allowing them to maintaindocuments & BOM without the need toexpose the backend system

Increases development efficiency byoffering viewing & redlining capabilities forall team members

Optimizes collaboration with suppliers inbidding scenarios

Enables effective cross-enterprise projectmanagement by tightly integratingcProjects

© SAP 2008 /


Agenda

© SAP 2008 /

Document Handling - Overview

Exchange of documentsbetween cFolders and SAPR/3/ECC backend system(release. 4.6B or higher) ispossible, if at least SAP R/3Plug-In 2001.2, SP 2 or higheris installed

Note

Direct editing of all file typessupported by front end PC

Documents are lockedduring check in/check out

Integrated 2D/3D viewerwith redlining capabilities

Mass up-/download of files from PC

© SAP 2008 /

Bill of Material (BOM)

Exchange of material BOMbetween cFolders and SAPR/3/ECC back end system

(Minimum Requirements:SAP R/3 Release 4.7 or4.6C SP33 + Note 546617) ispossible, if at least SAP R/3 Plug-In2002.2 is installed)

Note

External users withoutan R/3/ECC systemcan maintain/creatematerial BOM(only browserrequired)

BOM can be publishedfrom backend tocFolders

Number of activematerial & BOMattributes defined insystem settings

In addition Reference Designators (component locationinformation used in High Tech Industry) can be madeavailable in BOM item long text in cFolders.

© SAP 2008 /


Agenda

© SAP 2008 /

Integration works for ERP 6.0 (ECC 6.0), ERP 2004 (ECC 5.0), R/3 Enterprise Extension Set 110 & 200,R/3 4.6C (for all releases besides ERP 6.0 the implementation of R/3/ERP support packages released inQ2/2005 is necessary)Note

Export of CAD assemblies tocFolders (originals asdocuments & product structureinformation as xml-file)

Export of CAD assemblies fromcFolders to CAD systems ofexternal users can be realizedby SAP CAD partners oncustomer project base

Import of changed CADassemblies from CAD systemsof external users to cFoldersand reconciliation with CADassemblies managed by CADDesktop can be realized bySAP CAD partners on customerproject base

Integration to CAD Desktop

© SAP 2008 /

Integration works withERP 6.0 (ECC 6.0)

Note

Export product structures fromiPPE to cFolders for reviewImport modified productstructures from cFolders toiPPEAttributes of exported iPPEnodes and variants can bechangedLinked materials anddocuments can be added/changed in cFolders.Data created in cFolders canbe imported back to the iPPE.

Integration to iPPE

© SAP 2008 /


Agenda

© SAP 2008 /

Collaborative versus Competitive Scenario

Collaborative Scenario

Party BParty A SupplierCustomer

Supplier

Supplier

Competitive Scenario

© SAP 2008 /

Collaboration Structure

Two-scenario- conceptCollaborativescenario: One publicarea for all teammembers

Competitive scenario:Additional supplier workareas with individualauthorization settings

can be used togetherwith SAP BiddingEngine (SAP SRM)

© SAP 2008 /


Agenda

© SAP 2008 /

Backend Integration: cFolders ECC/R/3

Exchange of documentsbetween cFolders andSAP PLM DocumentManagement System(SAP PLM DMS is partof ECC/R/3)Exchange of materialBOM,product variantstructures,CAD assembliesbetween cFolders andSAP back-end system

Externaluser

(needs onlyWeb browser)

SAP PLMcFolders

Internet

Internal User

HTTPS

Intranet



HTTPS RFC(SNC)

Data Security:Externals have access to data in cFolders only

- no access to back-end system necessary for externals

© SAP 2008 /

Integration into Project Management

cFolders is integratedinto cProjects

cProjects is the SAPapplication for phase-based projectmanagement

Export/Import ofDocumentsto/fromcProjectsfrom/tocFolders

© SAP 2008 /

cProjects and cFolders – Sample Architecture

cFolders

Internet Intranet

ExternalPartners

cProjects

ProjectManagers

DesignEngineers

Links

Exchange ofdocuments

ProjectDocuments(checklists,minutes ofmeetings)

Technicaldocuments(drawings,structure

information)

Technicaldocuments(drawings,structure

information)



© SAP 2008 /

Sourcing of Engineering Goods and Services

Strategiccontract

Bidevaluation

Requestfor

quotation

Biddingscenario

Designcollaboration

Purchaseorder

The sourcing of engineered materials requires efficientcollaboration between buyer and supplier.

Bidding scenario and design collaborations are highly integrated,simultaneous processes.

A car manufacturer searchingfor a supplier to supply aspecific part, e.g. a bumper.A construction companycollaborating with asubcontractor to build aspecific part of a building, e.g.the roof.A power plant constructioncompany searching for aturbine supplier.

© SAP 2008 /

cFolders collaboration can becreated from SAP Bidding Engine

Existing cFolders collaborationcan be assigned to bid invitation

Integration into SAP SRM Strategic Sourcing

© SAP 2008 /

cFolders & SRM Server installed on same machine (sketch of possible system landscape).More information available in Solution Manager.Look for: SRM Business Process: Processing Collaborative Bidding Events using cFolders

Architecture cFolders Installation on Top of SRMServer

Internet Intranet

Supplier SalesEngineer

cFolders &Bidding Engine

(running onSRM Server)

Purchaser

DesignEngineers

Submitbid

Add technicaldocuments

Assign/create collaboration &Create bid invitation

Add technicaldocuments

The Installation of cFolders 4.00 on SRMServer 5.5 (SRM 5.0) is validated andreleased to customersSignificantly lower TCOCommon hardware and user managementcan be used when using cFolders ascontainer for technical specifications forbidding events

BackendSystems

(DMS on SAP R/3 orECC,...)

© SAP 2008 /

cFolders is shown as a virtual drive in the MS Windows Explorer

Exchange of folderstructures betweenMS WindowsExplorer andcFolders with dragand dropSave-as from MSWindowsapplicationsdirectly to cFoldersOpen and changefiles in cFoldersdirectly from MSWindows FileExplorer

Windows File Explorer Integration

© SAP 2008 /


Agenda

© SAP 2008 /

cFolders and SAP NetWeaver:Flexible Storage Location

Database is default storage location of KPRO for cFolders

cFolders Add-on

KPRO

Database

SAP NetW

eaver WAS

HTTP(distributed)contentserver

defa

ult

optio

nal

© SAP 2008 /

Established communication methods with SAP NetWeavers Internet CommunicationLayer:

HTML for user interactionRFC + SOAP for system connectionover 100 API‘s available

Client WAS with NetWeaver 2004s

cFoldersApplicationEngine

HTML BSP

SOAP

RFCRFC (SNC), SAP specific

HTTP(s)/SOAP/XML

HTTP(s)/HTML pages

R3, Java+JCo,C++, VB

WAS, Java,MS SOAPtoolkit

InternetExplorer

SOAP

RFC

cFolders Application Programming Interface: Available Function Moduleshttp://help.sap.com/saphelp_ppm400/helpdata/en/30/cce8bf627db74fa531f89b9aed229f/frameset.htm

cFolders Access Methods: Enabled by SAPNetWeaver

© SAP 2008 /

SAPApplication

XI 3rd PartyApplication

mySAP PLMcFolders

3.10

3rd PartyMiddlewareComponent

Marketplace/ Business

Partner

SAPApplication

XI 3rd PartyApplication

mySAP PLMcFolders

3.10

3rd PartyMiddlewareComponent

Marketplace/ Business

Partner

cFolders – Extended Connectivity (XI)

Integration available on customer project base

SAP NetWeaver ProcessIntegration enablespowerful webservice-based integration of SAPPLM cFolders with SAPand non-SAP systems

SAP NetWeaver ProcessIntegrationUses SAP ExchangeInfrastructure (XI)Based on WSDL & XMLSuitable for mass datatransferSuitable for back-endintegration of custom-defined (generic) objects incFolders

© SAP 2008 /

The SAP T-approachUse the combined power of a horizontaland a vertical solution

SAP NetWeaver Collaboration– The horizontal solution

SAPs Collaboration Room offers virtualworkspace for working groups

Real-Time Collaboration services likechat and application sharing enhancesynchronous communication betweenpeople fulfilling their tasks

SAP PLM cFolders – The vertical solution

Provides in-depth functionality for R&Dand engineering

Provides secure connectivity to externalpartners and suppliers

Direct integration into SAP R/3(DMS, material, BOM,…)

Focus on structured information

SAP NetWeaver Collaboration

R/3DMS, material, BOM

cFolders

CAD

Integration

CADIntegration

IntegrationKM

Integration cFolders in Collaboration withNetWeaver

© SAP 2008 /

Typically:Steering Committee

Makes decisions about general principlesWorks with office documents (PDF, PPT…)Uses SAP NetWeaver CollaborationRoom with access to cFolders through KM

EngineeringCreates concepts and designsWorks with Office Documents, drawings,BOM, CAD modelsUses CAD, DMS & SAP PLM cFolders

Engineering partnersParticularize designs or designingmodulesWork with Office Documents, drawings,BOM, CAD modelsUse SAP PLM cFolders

CAD

CADIntegration

IntegrationKM

SAP NetWeaver Collaboration

R/3DMS, material, BOM

cFolders

Integration

Why Horizontal and Vertical Tools Make Sense

© SAP 2008 /

For more information on the WebDAV standard see www.webdav.org

Read, change, andcreate documents incFolders viaKnowledgeManagement ispossible using theWebDAV interface ofcFolders

The WebDAVRepository Managerof KM is used forconnecting KM andcFolders

Integration of cFolders in SAP NetWeaver KM

© SAP 2008 /

Business Impact

Improved capabilities for collaboration on CAD data and product structuredata with external suppliers, partners and contract manufacturers.

The extension of the number of objects, which can be managed by cFoldersstandard functionality, significantly increases the ROI for the customer.

The introduction of business partners results in higher data security foruser-related information, which should not be accessible for all businesspartners.The business partner concept enables external users to be useradministrator for their organization and lowers the costs for useradministration for the system owner.

New features with cFolders 4.00

© SAP 2008 /

Additional BOMFunctionsBOM redliningSingle-level BOMcomparisonStructure export

Multi-level BOMdownload (incl.related objects)in CSV or PDX-XML formatIndividualdownload ofrelated objects inCSV format

New Features with cFolders 4.00 – BOM

© SAP 2008 /

Realization of Manufacturer Part Numbers (MPN) as new object in cFolders

Support of collaboration between OEM and contractmanufacturers in High Tech and other industries

Export of MPNfrom SAP ECCto cFolders issupported viaTA CFE02

MinimumRequirementECC 6.0

New Features with cFolders 4.00 – MPN

© SAP 2008 /

New Features with cFolders 4.00 – otherfunctions 1

Business Partner (Organizations) incFolders

Restriction of visibility of userinformation based on membershipin organization (e.g.: suppliercompany)External user administrator fororganizations

Integration to iPPE *Export/Import from/to iPPE to/fromcFolders

Integration to CAD Desktop *Export of CAD assemblies tocFoldersImport realized by SAP CADpartners

* Look for details on slides shown before

© SAP 2008 /


Workcenter Development Collaborationfor ERP 6.0:

Single Point of Access for activitiesrelated to development collaboration

Integration of cFolders Notifications intoUniversal Worklist (UWL)Extended integration between cFoldersand Knowledge Management:*

Change and creation of documents incFolders via KM

Extended integration into MS WindowsFile Explorer:*

Up-/Download of folder structuresTracking of Authorizations


© SAP 2008 /


Enhancement of backend integrationBookmarks for CollaborationsEnhancement of UIRelease of installation on top of SRM Server 5.5 for usage together with SAPSRM *


© SAP 2008 /

Supplier

Installation of cFolders on SCM Server

Customer

SAP ICH 5.0 Backend System

- Gross Demand- Inventory Info

Receive Demand &Inventory Update

Alert: Projected Stock(Print&Download)

Create Replen. Plan(Min/Max-Based)Check Availability

Create/Send ASNShipment/ASN(Goods Issue)

PO Update(ASN Notification)

Goods ReceiptGR Update(ASN Close)

Proof of DeliveryVisibility

Create SO

SAP cFolders 4.0

Product-Information

(eg. Documents,BOMs)

ProductMaster data

ProductInformation

CheckProduct Information

The installation of cFolders 4.00 on SCM Server 5.0 in connection with SAP SCM ICH is released for customers

Supplier Managed Inventory with Enhanced Product InformationcFolders can be used to add product-related information to the stock data provided in ICH

© SAP 2008 /

Extend the in-house ECR/ECO process to include subcontractor:Provide MPN Import from cFolders to SAP PLM BackendProvide Product Data Import in cFoldersProvide ECN in cFoldersProvide ECN Status Tracking on cFoldersProvide ECR/ECO publishing services & downloadCreation of a web service interface for cFolders

Other topics:ReportingBusiness-Partner-related SearchSearch in attribute values

DISCLAIMER: This slide reflects current planning. Contents may be changed without prior notice, and are in noway binding upon SAP.

Outlook: cFolders 4.50 – Focus on EngineeringChange

© SAP 2008 /

cFolders on SAP service marketplace:=> http://service.sap.com/cFolders

cFolders 4.00 Delta presentation=>http://service.sap.com/~sapidb/011000358700003212302005E/cFolders_400_delta.ppt

cFolders 4.00 - Functions in Detail=> http://service.sap.com/~sapidb/011000358700005975832006E/cFolders_400_Functionality.zip

cFolders 4.00 release notes:=>http://service.sap.com/~sapidb/011000358700007666032002E/CFOLDERS.HTM

Information on cFolders 4.00 on help.sap.com:1. Help on cFolders application:=>http://help.sap.com/saphelp_ppm400/helpdata/en/00/e8c80ae8fc3842b5bedf5d67879dae/frameset.htm

2. Help on portal integration of cFolders (BP PPMDC 4.0):=>http://help.sap.com/saphelp_xrpm40/helpdata/en/dd/9d9f42ac47c56ae10000000a155106/frameset.htm

Resources

© SAP 2008 /

cFolders 4.00 configuration information:Configuration Information is stored in SAP Solution Manager - Necessary Input for SolutionManager: Process name: Organizational Area Product Development and IntroductionDevelopment CollaborationConfiguration Element: SAP PLM SAP cProject Suite 4.00 Basic Settings for cFolders

How to use SAP Solution Manager:http://service.sap.com/~sapidb/011000358700006935382005E.sim (SAP Tutor Player required)

=> http://service.sap.com/plm-inst using cProject Suite 4.00 Master Guide - Project andPortfolio Management

SAP Online Knowledge Product (OKP) for cFolders:=> http://service.sap.com/okp OKP Information Request

OCP20S - SAP cProject Suite 2.0OCP30S - SAP cProject Suite 3.0OCP31S - SAP cProject Suite 3.1OE5PRD - SAP ERP 6.0 Manufacturing Execution, Product Development & Enterprise AssetManagement (cFolders is covered in the section Product Development/DevelopmentCollaboration)

cFolders 3.10 configuration information:=> http://service.sap.com/plm-inst using cProject Suite 3.10 Configuration GuideCollaboration Folders & Master Guide - SAP cProjectSuite 3.10

Resources

© SAP 2008 /

cFolders 4.00 is part of SAP cProject Suite 4.00SAP cProject Suite 4.00 is an Add-on on NetWeaver 2004s and the SAP Application ComponentsSAP ERP (ERP 6.0), SAP SRM (SRM 5.0), SAP SCM (SCM 5.0)

SAP cProject Suite 4.00 is not shipped standalone, SAP cProject Suite 4.00 is shipped only togetherwith other SAP Application Components.

SAP cProject Suite 4.00 (cFolders 4.00 and cProjects 4.00) is part of the software shipment of thefollowing SAP Application Components:SAP ERP (ERP 6.0), SAP SRM (SRM 5.0), SAP SCM (SCM 5.0)

The material number and name of the CD containing the cProject Suite software (CPRX400I) is thefollowing:

SAP ERP: 51031804_1 ERP 2005 SR1 COMPONENT CPROJECTS

SAP SRM: 51031738_1 SAP SRM 5.0 SR1 COMPONENT CProjects

SAP SCM: 51031827_1 SAP SCM 5.0 SR1 COMPONENT CPROJECTS

The material numbers refer to Support Release 1 (SR1).

By using on http://service.sap.com/swdc the service "Search for all categories" from the detailednavigation pane on the left hand side of the screen you can search for the material number anddownload the cProject Suite software provided you have as a customer or partner the neededsoftware licenses for the above mentioned SAP Application Components.

More information on cProject Suite 4.00 is available on http:/service.sap.com/cFolders andhttp:/service.sap.com/cProjects

How do SAP customers and partners get cFolders4.00

© SAP 2008 /

7 Key Points to Take Home

cFolders is a tool for collaboration on product (structure) information with developmentpartners, contract manufactures and supplierscFolders offers high inherent collaboration security, as external users do not have to accessthe PLM backend system during collaborationcFolders integration to PLM functionality in R/3 4.6c, R/3 Enterprise, ECC 5.0 (SAP ERP2004) and ECC 6.0 (SAP ERP 6.0) is available out-of-the-box.cFolders functionality can be accessed from other systems (SAP and non-SAP) using theAPI-Framework of cFolderscFolders can be extended easily (new and enhanced objects)Integrated viewer offers visualization capabilities that facilitate 2D and 3D visualization,redline/markupcFolders can be used together with SAP SRM Strategic Sourcing as container for technicalspecifications for bidding events

© SAP 2008 /

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