city of berkeley annual action plan for housing and … · 2012. 11. 13. · that operates mental...

CITY OF BERKELEY

ANNUAL ACTION PLAN

FOR HOUSING

AND COMMUNITY DEVELOPMENT

July 1, 2012 - June 30, 2013 (PY 2012)

for the U.S. Department of

Housing and Urban Development

San Francisco Field Office of

Community Planning and Development

May 15, 2012

City of Berkeley Annual Action Plan: May 15, 2012

EXECUTIVE SUMMARY Objectives. The City of Berkeley has set an ambitious array of objectives for the use of its federal entitlement grant resources. Berkeley strives to allocate these and other state and local funds in order to maximize assistance for its low and moderate-income renter resident households through:

• Housing acquisition, rehabilitation, repair, and accessibility improvements;

• Assisting homeless adults and families including those with disabilities and other special needs, through emergency shelter, transitional housing, and service-enriched affordable, supportive housing;

• Funding public facilities improvements to protect and sustain the infrastructure critical to community services and economic vitality in Berkeley’s neighborhood strategy area; and

• Investing in programs that fight poverty by equipping low and moderate-income youth and adults to find jobs and attain employment self-sufficiency.

The City of Berkeley has long placed a high priority on affordable housing and community services because they reflect important community values. The City now invests more General Fund into related programs than it receives in federal funding for these activities. The City is committed to maintaining high-quality programs for those in need but faces significant challenges in the wake of year after year reductions in federal funds available, particularly at a time when General Fund revenues are not increasing. In PY 2012, the City of Berkeley will experience a 21% cut in CDBG and a 53% cut in HOME, a reduction of $1.2 million from the prior year. At the same time, ESG, HOME, Consolidated Plan, and Annual Action Plan requirements have substantially increased. Cuts on this scale combined with an increased administrative burden impact the City’s ability to address all of the many needs identified. Approved Allocations. As summarized in Attachment 1 and detailed in Attachments 2 and 3, the City of Berkeley plans to allocate an estimated $2,315,008 in Community Development Block Grant (CDBG) funds together with approximately $578,314 in prior years’ carryover and $85,000 in estimated CDBG program income to fund

• $1,676,478 in housing projects and programs;

• $427,921 in public services;

• $393,921 for community and public facilities activities; and

• $480,002 to administer all facets of the City’s CDBG program.1 The City of Berkeley expects an allocation of $254,641 in Emergency Solutions Grant (ESG) funding in PY2012. In PY2011 the City was notified of an additional ESG allocation of $80,551, which will be made available in PY2012. The City of Berkeley 1 Of these funds, up to $129,600 will go to administrative support costs that cover costs of other

departments that consult with or otherwise provide the Housing and Community Services Department with services supporting its administrative activities (including Finance, City Attorney, City Manager, City Auditor, and Human Resources).


allocated PY2011 ESG funds in the amount of $142,959 to the following agencies/projects:

• $32,561 - Youth Engagement Advocacy Housing (YEAH) Youth Shelter;

• $10, 126 - Building Opportunities for Self-Sufficiency (BOSS) Harrison House Recovery Services;

• $42,869 - Family Violence Law Center (FVLC) Domestic Violence and Homelessness Prevention Project;

• $7,000 - City of Berkeley Housing and Community Services Department for Administration; and

• $6,700 - County-wide Homeless Management Information System.

These contracts will continue in PY2012, however, the three agencies funded with ESG in PY2011, YEAH, BOSS, and FVLC, will be funded with City General Funds in PY2012. The majority of additional PY2011 ESG funds, and the City’s allocation of $254,641 in PY2012 ESG funds will be utilized for a new Rapid Re-Housing program, in order to maximize the resources available for this activity. The City will utilize the additional $9,763 in administration funding in PY2012, once a new grant agreement is finalized, and expects to use the new full allocation of 7.5% of the ESG award or $19,098 in funding for administration in PY2012. ESG funds in the amount of $6,700 will continue to be used to support the County-wide Homeless Management Information System, known as InHouse. The remaining $299,721 in ESG funds will be used in the following way: • $55,360 for Housing Relocation and Stabilization Services; and • $244,361 in Financial Assistance for Rapid Re-Housing. The City continued to hold open the City’s Housing Trust Fund round that was opened in early 2010 with applications due in March 2010. City Council authorized holding the round open to enable Housing and Community Services Department staff to work together with the non-profit developers who applied for Housing Trust Funds to help bring projects to readiness. Projects currently in the pipeline which may be recommended for funding in PY 2011 include:

• 1200 Ashby Avenue

• Berkeley Housing Authority;

• Hillegass Apartments;

• Grayson Apartments;

• 3135 Harper Street (former Prince Hall Arms site);

• Northern California Land Trust (NCLT) Rental Units;

• Oregon Park Senior Apartments;

• William Byron Rumford Sr. Plaza.


TABLE OF CONTENTS

Sections Page

General 6

General Questions Managing the Process Citizen Participation Institutional Structure Monitoring Lead-Based Paint

Housing 16

Specific Housing Objectives Barriers to Affordable Housing HOME/American Dream Downpayment Initiative (ADDI)

Homeless 28

Sources of Funds Homelessness: Narrative Chronic Homelessness Homelessness Prevention Discharge Coordination Policy

Community Development 35

Community Development Antipoverty Strategy

Non-homeless Special Needs Housing 42

Non-Homeless Special Needs Housing Housing Opportunities for Persons with AIDS (HOPWA)

Program Requirements 46

CDBG HOME ESG Implementation of the Analysis of Impediments to Fair Housing Choice


Tables Page

Table 1: Federal, state, and local public and private sector resources that are reasonably expected to be available in PY 2012 to address housing needs

24

Table 2: Federal, state, and local public and private sector resources that are reasonably expected to be available in PY 2012 for homelessness

29

Table 3: Federal, state, and local public and private sector resources that are reasonably expected to be available in PY 2012 for non-homeless special needs

45

Table 4: People in Berkeley who speak English “less than very well,” by the 5 languages most frequently spoken at home

59

Attachments Attachment 1 Outcomes & Objectives

Attachment 2 FY 2013 Community Agency Allocations

Attachment 3 City of Berkeley CDBG, ESG, and HOME Projects for 7/1/2012 – 6/30/2012

Attachment 4 Housing Trust Fund Program – Summary of Funding Sources and Projects

Attachment 5 FY 2010/2011 System-wide Outcomes and Efficiency Measures

Attachment 6 City of Berkeley Citizen Participation Plan


GENERAL General Questions 1. Describe the geographic areas of the jurisdiction (including areas of low income

families and/or racial/minority concentration) in which assistance will be directed during the next year. Geographic areas of the jurisdiction in which assistance will be directed during PY 2012 are described in the Consolidated Plan and have not changed.

Since 2000 Census data is still the most recent, comprehensive data available, the City will continue to maintain a CDBG Neighborhood Strategy Area (South and West Berkeley) as the point of focus for revitalization and services activities. The NSA represents a part of the City which (excluding areas of high student residence) has the largest percentage of low and moderate income residents, the housing stock is old with more units (both rental and homeowners) in need of repair, and an area with a larger proportion of minority population. The NSA was originally formed based on 1990 Census data, and modified in 2005 according to data available from the 2000 Census.

2. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities.

The basis for allocating investments and rationale for assigning priorities are described in the Consolidated Plan and have not changed.

The City does not set-aside a portion of funds for use within the Neighborhood Strategy Area. Instead, the Request for Proposals indicates that south and west Berkeley are priority areas. Proposers are asked how they serve these areas, and applications that serve south and west Berkeley receive extra points in the competitive scoring process.

3. Describe the actions that will take place during the next year to address obstacles to meeting underserved needs.

One of Berkeley’s major obstacles to meeting underserved needs is the limited amount of federal, state, and local resources available given the diversity of needs in the community and high cost of housing in the Bay Area. The City of Berkeley will continue to pursue new State and Federal resources as available to meet underserved needs. For example, in PY 2011, the City of Berkeley participated in the development of a new permanent supportive housing proposal in the Continuum of Care application process. This program is modeled on Berkeley’s successful, locally-funded Square One program and includes collaboration across Alameda County.


Managing the Process 1. Identify the lead agency, entity, and agencies responsible for administering

programs covered by the Consolidated Plan. The City of Berkeley’s Housing and Community Services Department is the lead agency for administering programs covered by the Consolidated Plan. The Department coordinates the City’s funding allocation and monitoring for community based organizations, administration of the Housing Trust Fund, and operation of other housing and community services programs such as the Rental Housing Safety Program, senior services, Shelter Plus Care, and Senior and Disabled Home Rehabilitation loans. In PY 2012, the Housing and Community Services Department may merge with the City’s Department of Health Services, which includes Mental Health, Public Health, and Environmental Health. 2. Identify the significant aspects of the process by which the plan was developed, and

the agencies, groups, organizations, and others who participated in the process. The citizen participation process is described in detail below. The plan was developed through a public hearing on local housing and community development needs, review of the draft plan at the Housing Advisory Commission, a public comment period, and a public hearing. Additional outreach was accomplished via mailings to interested parties on the Housing and Community Services Department outreach lists, which include interested individuals, including those residing in the Neighborhood Strategy Area, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings. New ESG regulations require broader outreach to specific groups as part of the public participation process. To that end, the City is revising its Public Participation Plan along the same timeline that it is developing the Annual Action Plan, and will outreach to the additional groups regarding allocations of new ESG funds. 3. Described actions that will take place during the next year to enhance coordination

between public and private housing, health, and social service agencies. During the next year, the City of Berkeley Housing and Community Services Department will continue to coordinate the housing and community services activities within the department through regular senior staff meetings and coordination on specific topics. For example, in PY 2011, the City has worked to bring the Aging Services’ division’s work into closer coordination with Berkeley’s Senior and Disabled Home Rehabilitation and Paratransit programs. Berkeley is one of only two cities in California that operates mental and public health systems. In PY 2011, interdepartmental coordination help bring Harmon Gardens, an affordable housing development linked with services for homeless transition age youth with mental illness, to fruition. In PY 2012, the possible merger of the Housing and Community Services Department with the


Department of Health Services could bring even more opportunities to enhance coordination. City staff will also continue to participate in the implementation of Everyone Home, the countywide plan to end homelessness. Everyone Home spearheads Alameda County’s Continuum of Care. Staff will continue to participate in the initiative’s Leadership Board, which includes most public funders of housing and homeless services in the county, as well as leadership from key community based organizations. Leadership Board membership helps coordinate efforts across the county. Staff also participate in other committees composed of other funders (such as Alameda County Behavioral Health Care Services and the Social Services Agency) as well as many community based organizations. Recent countywide collaboration efforts include the issuance of a countywide report on homeless program outcomes compared to adopted countywide performance benchmarks, release of the 2011 homeless count data, and a special event, a leadership breakfast honoring individuals and organizations across Alameda County for the progress they have made in implementing Alameda County’s plan to end homelessness. Citizen Participation 1. Provide a summary of the citizen participation process. A public hearing to receive input from Berkeley residents on Berkeley’s housing and community development needs was held on November 3, 2011 before the Housing Advisory Commission. No members of the public were present for the public hearing on community needs. The draft Plan was distributed to the Housing Advisory Commission on February 9, and March 1, 2012, and a public comment period was opened on April 1, 2012. Plan Announcements of the public hearing and public comment period were published in the Oakland Tribune on March 9, 2012 and in The Berkeley Voice on March 23, 2012. The announcement stated that the public comment period would close on May 4, 2012 and included a summary of all key elements of the Plan. The announcement also included information in Spanish and Chinese regarding how to obtain information about the Plan in those languages. Additional outreach was accomplished via mailings to interested parties on the Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings.


A public hearing on the Plan was held on April 3, 2012 before the Berkeley City Council. Sixteen members of the public spoke. Comments ranged from thanking City Council for their continued support via CDBG funding, to support for the new proposed ESG-funded rapid re-housing program and comments on how to make it more accessible. Additional outreach for the public hearing was sent via the mailing distribution lists mentioned above. During the public comment period of April 1, 2012 through May 4, 2012, no other comments were received. New ESG regulations require consultation with ”businesses, developers, nonprofit organizations, philanthropic organizations, and community-based and faith-based organizations, public housing agencies and the residents of public and assisted housing developments.” The City’s current Citizen Participation Plan includes outreach to most of these entities. To comply with the new regulations, a revised Citizen Participation Plan (Attachment 6) is being proposed that will fulfill the new requirements. Consultation with Everyone Home, the Alameda-Countywide Continuum of Care, on the allocation of the PY2011 additional Emergency Solutions Grant (ESG) funds, and future ESG allocations, began on January 30, 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Services Department, and the Executive Director of EveryOne Home participated in a conference call. The discussion focused on how to implement the new ESG requirements in a way that would be consistent county-wide and would continue the collaboration, launched in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Rehousing (HPRP) funds. The group agreed to hold weekly phone conference calls to prepare for the submission of this Substantial Amendment and to coordinate around the use of future ESG funding via regular meetings and discussions at the Leadership Team of Everyone Home. 2. Provide a summary of citizen comments or views on the plan. Three members of the public spoke at the public hearing held on April 3, 2012. They expressed support for the newly proposed program, emphasized the need for rapid re-housing assistance, and provided comments on how to make the program more accessible. 3. Provide a summary of efforts made to broaden public participation in the

development of the consolidated plan, including outreach to minorities and non-English speaking persons, as well as persons with disabilities.

Additional outreach was accomplished via mailings to interested parties on the Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings.


4. Provide a written explanation of comments not accepted and the reasons why these comments were not accepted.

Not applicable. Institutional Structure 1. Describe actions that will take place during the next year to develop institutional

structure. As described in the Consolidated Plan, the City’s lead entity for implementation of the Consolidated Plan is the Housing and Community Services Department. The Department consists of four divisions:

• The Office of the Director; • Community Services and Administration; • Housing Services; and • Aging Services.

In PY 2012 the Housing and Community Services Department may merge with the City’s Department of Health Services. The Department of Health Services has three divisions: Public Health, Mental Health, and Environmental Health. To coordinate related programs and maximize the potential for coordination and collaboration, both departments’ divisions may be restructured in this merger. The Department also works closely with the Planning Department, on an ongoing basis and coordinated through regular monthly meetings. In PY 2012, Housing and Community Services Department staff will continue to work with staff of other public agencies, such as the Berkeley Housing Authority and the Berkeley Rent Stabilization Board, addressing housing as topics of mutual interest arise. Most of the housing and community services programs described in the Consolidated Plan will continue to be delivered by nonprofit community based organizations in PY 2012. The City contracts with a wide range of housing and service providers using CDBG, HOME, ESG, Community Services Block Grant (CSBG), General Fund, and other sources of funding. These organizations leverage significant financial and in-kind support from individual community members, foundations, and private organizations that help meet the needs identified in this plan. The City will continue working closely with these agencies in PY 2012. Particularly since adopting Everyone Home, the Alameda countywide homeless and special needs housing plan, in 2006, staff meet regularly with staff of agencies in other Alameda County jurisdictions, on the Leadership Board and in a variety of committees. Agencies routinely consulted include:


• Alameda County Housing and Community Development Department.

• Everyone Home.

• City of Oakland Department of Human Services.

• Alameda County Social Services Agency.

• Alameda County Behavioral Health Care Services.

In PY 2012, the City of Berkeley will continue working with the Berkeley Unified School District (BUSD), the Planning and All-City Equity Taskforce Team, Berkeley Alliance, and other planning team members in the 2020 Vision planning process. Berkeley has one of the largest achievement gaps, meaning disparity of education performance between groups of students, along race lines in the State of California. The 2020 Vision aims to eliminate the legacy of racial predictability of Berkeley children’s achievement and health by the year 2020 by identifying 8 areas to address: strong academics, good health, family partnerships, kindergarten readiness, community/BUSD/City cooperation, culturally/linguistically responsive institutions, using data, and financial viability and sustainability. Monitoring 1. Describe actions that will take place during the next year to monitor its housing and

community development projects and ensure long-term compliance with program requirements and comprehensive planning requirements

Monitoring Housing Trust Fund Developments Background The Housing Services Division of the Housing and Community Services (HCS) Department is responsible for monitoring affordable housing developments funded with Housing Trust Fund (HTF) money to ensure ongoing compliance with federal regulations under the HOME and CDBG programs and other local requirements. The City’s HTF Program pools funds from various sources—including federal HOME and CDBG, General Fund, Inclusionary Housing in-lieu fees, condominium conversion fees—to achieve the City’s General Plan and Consolidated Plan goals of developing and preserving long-term affordable housing. To achieve this purpose, the City provides loan and grants to qualified developers to undertake activities which create, preserve and expand the City’s affordable housing stock. The federal and local requirements are incorporated in the development loan agreements and regulatory agreements associated with each project. As of January 2012, there are a total of 51 properties funded by the Housing Trust Fund (HTF) and are monitored by the Housing Services Division. Of the 51 properties, 43 are rental properties, 26 of which have HOME-assisted units. The remaining 8 properties are some form of homeownership projects, including 3 which were funded with HOME funds.


ANNUAL MONITORING ACTIVITIES PLANNED FOR PY 2012 The monitoring cycle for the previous year begins in January of the current year. For instance, this year the monitoring cycle for 2011 activities started in January 1, 2012. In the first quarter of each year, staff performs a desk review of all HTF projects followed by on-site visits during the last three quarters of the year. In January, the HCS Department sends out an Annual Monitoring Report (AMR) to all owners of HTF projects. The AMR requests information regarding each property’s tenancy, affordability, financial performance and property management practices. Some of the information collected from the AMRs include tenant income and rents, marketing and outreach activities, status of waiting lists, and update on property maintenance and management issues. After the desk review is complete, staff schedules on-site monitoring visits throughout the year which includes a physical inspection of the rental units and a review of the tenant files. In Program Year 2011 (July 1, 2010 through June 30, 2011), staff completed on-site visits of all HTF-funded projects and established baseline information for all the projects. For this second cycle, staff will be better able to prioritize the visits according to need and will focus initially on projects which have been identified by staff as “problem” properties. Problem properties include projects that might have a high vacancy rate, a vacant unit rent-up time greater than 30 days, unresolved housing code violations, delinquent or unpaid property taxes, or require major replacement needs but low reserves available. Staff will determine which properties need immediate attention upon review of the annual monitoring reports. Staff will continue to use the City of Berkeley Housing Trust Fund Monitoring Procedures (Monitoring Procedures) as a guide for implementing the HTF monitoring activities. However, the Monitoring Procedures is a working document and may be revised to reflect changes in the program as needed. Note: Staff may also need to make adjustments to the reporting deadlines for the next monitoring cycle to better coordinate the reporting for projects that operate on a fiscal year rather than a calendar year. These changes will be made for the monitoring cycle beginning January 2012. Monitoring Housing Trust Fund developments is an important strategy for fostering and maintaining the City’s portfolio of affordable housing. Regular monitoring will help identify possible problems earlier, so that appropriate preservation strategies can be developed.


MONITORING ACTIVITIES, PY 2012 Project-Specific:

• Close out 2011 monitoring files (results of 2011 on-site visits), January 2012.

• Complete desk review of 2011 Annual Monitoring Reports; open 2012 monitoring files, March 2012.

• Conduct on-site visits, including review of on-site tenant files and physical inspections of common areas and a sample of units, March-December 2012.

Overall Program:

• Review and revise the City of Berkeley Housing Trust Fund Monitoring Procedures to reflect changes in the implementation of the program as needed, December 2012.

• Develop criteria and checklist for identifying “priority” projects or properties that need ongoing monitoring and technical assistance, December 2012.

• Implement procedures for reviewing/evaluating financial information and incorporating assessment in identifying “priority” projects, June 2012.

• HCS Asset Manager/Compliance Monitor will continue to participate in East Bay HOME Collaborative. The East Bay HOME Collaborative (Collaborative) consists of staff representatives from a number of public agencies in Alameda County and Contra Costa County which formed to develop a training module with assistance from a HUD T.A. provider, Training and Development Associates (TDA). The Collaborative applied for and was awarded a technical assistance grant to hire TDA in November 2011. The first training for CHDOs and other local community development organizations is scheduled to be held sometime in the fall 2012. The Collaborative’s goal is to provide a venue for which the participating agencies can share best practices and problem-solve on issues regarding compliance monitoring and other issues related to administering local affordable housing financing programs funded with HOME and CDBG funds.

Monitoring Community Agency Services Activities Staff in the City’s Housing and Community Services Department actively monitor the more than 50 community agency contracts funded using CDBG, CSBG, ESG, and General Funds. Services provided address a wide variety service needs in the Berkeley community, including nutrition, child care, health care, benefits advocacy, legal and advocacy services, homeless services, disability services, employment training, and services for seniors and youth. Each year, staff assesses the relative risk of community agencies as investments of public funds using scheduled monitoring activities which include desk reviews of program financial reports, regular on-site visits, and in-depth financial audits.


Monitoring Section 3 Activities The Housing and Community Services Department developed procedures for documenting very low and low-income residents who secure employment and/or job training opportunities through city-funded workforce development programs. Additionally, the City of Berkeley’s First Source Ordinance, requires private and publicly funded projects of a certain size and dollar value, to make a good faith effort to hire Berkeley residents in construction and end-user employment. In PY 2012, the City will continue to require all general contractors to execute a First Source Agreement with the City of Berkeley and all its general and subcontractors to adhere to the Section 3 construction requirements of the agreement, as well as the developers of retail and commercial leased space and including the business who lease the finished retail and commercial space included in a mixed-use residential project, if such improvements are being completed as part of the project activities and with HUD funds. In FY 2012, the City staff will continue to work on improving its linkage with its local First Source hiring activities with Section 3 requirements during HUD-funded construction projects. The City will also work on providing a coordinated system for extending training and employment opportunities to recipients of HUD financial assistance and their contractors and subcontractors, and coordinating these activities with the City’s existing contracts with agencies which provide for training and employment services. Monitoring Comprehensive Planning Requirements In order to ensure that it is meeting goals and objectives set for in its Consolidated Plan, and to comply with HUD requirements, the City of Berkeley completes an Annual Action Plan and a Consolidated Annual Performance Evaluation Report (CAPER) annually. The City actively monitors reports from community based organizations and works closely with community agency staff on a variety of issues, which is effective in keeping staff up to date on issues affecting the community and possible obstacles to meeting goals and objectives. In addition, the City actively uses IDIS and HMIS, regularly examining reports as available to monitor progress. The City also participates annually in the countywide homeless count, which reveals progress on ending homelessness. The Housing and Community Services Department’s Community Services and Administrative division includes all financial services for the department as well as community agency contracting staff. Staff in this division carefully administer the City’s federal grant awards to ensure that expenditures comply with all requirements and are completed in a timely way.


Lead-Based Paint 1. Describe the actions that will take place during the next year to evaluate and reduce

the number of housing units containing lead-based paint hazards in order to increase the inventory of lead-safe housing available to extremely low-income, low-income, and moderate-income families.

Lead Poisoning Prevention Program. The City of Berkeley Public Health Division and the Alameda County Lead Poisoning Prevention Program will work together to increase awareness and knowledge about lead poisoning prevention in Berkeley including providing lead-safe painting classes, in-home consultations, garden soil lead testing kits, presentations, educational materials, and other services. Rebuilding Together will work with the City of Berkeley and Alameda County Lead Poisoning Prevention Programs to increase awareness of lead issues among their clients and volunteers and to incorporate lead safe work practices into their activities. The City of Berkeley Childhood Lead Poisoning Prevention Program collaborates with the Berkeley Housing and Community Services Department’s State lead-certified Risk Assessor/Inspector, Project Designer, and Project Monitor. The Alameda County Lead Poisoning Prevention Program also has a HUD Lead Hazard Control grant to remediate lead hazards in approximately 10 qualifying Berkeley housing units with low-income families during the 2011-12 year. Berkeley’s program also provides case management services to families with children who have elevated blood lead levels. If the child is found to have a blood lead level above 5 mg/dL, he/she will receive case management from a Public Health Nurse.


HOUSING Specific Housing Objectives 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve

during the next year. The priorities identified in the 2010-2014 Consolidated Plan will be applicable during PY 2012. These priorities are:

• Create new affordable housing through acquisition, rehabilitation, and new construction.

• Continue a priority for low income households in allocation of resources.

• Preserve existing housing, particularly existing affordable housing.

• Provide supportive services that help low income people obtain and retain housing.

• Promote energy efficiency and sustainable practices in all housing.

• Increase housing resources for the development of new and rehabilitation of older affordable housing.

• Maintain the diversity of Berkeley’s population by promoting fair housing choice and addressing impediments.

• Support Homeownership Opportunities

Specific objectives for PY 2012 are as follows:

• Multifamily housing acquisition, rehabilitation, and development: Continue to operate the Housing Trust Fund. Housing and Community Services Department staff will work with the sponsors of projects which have received Council approval for funding commitment, as well as projects that have received allocations of predevelopment funding. Staff activities will include administration of City funding and technical assistance as needed. See more detail under Housing Trust Fund below.

• Home rehabilitation and accessibility improvements: Continue to operate home rehabilitation and accessibility improvements programs. Currently funded agencies include Rebuilding Together, Center for Independent Living Residential Access for the Disabled, Community Energy Services Corporation, and the Senior and Disabled Home Rehabilitation Loan Program.

• Housing code enforcement: Continue to operate the Rental Housing Safety Program, funded entirely with fees, to ensure the safety and quality of rental housing in Berkeley. In the past, RHSP has averaged 300 new cases per year.

• Home ownership: Continue to participate in Alameda County’s mortgage credit certificate (MCC) program. Continue administration of the condo conversion ordinance and the inclusionary zoning ordinance for ownership housing.


• Fair Housing: Fund and coordinate with East Bay Community Law Center (EBCLC) to implement the City's housing anti-discrimination program. Activities to be undertaken by EBCLC include: 1) outreach - in conjunction with Bay Area Legal Aid (BALA) to conduct four outreach efforts in Berkeley including the dissemination of written materials in English, Spanish and Chinese; 2) training – in conjunction with BALA, provide four workshops for realtors or a lending institution, EBCLC staff on testing, and community agencies; 3) fair housing counseling services to up to 60 households; 4) investigation of 20 fair housing complaints; 5) tenant/landlord mediation; and 6) at least two fair housing testing/audits with follow-up training for non-compliant property owners.

Housing Trust Fund Details of the funds available in the Housing Trust Fund are included as Attachment 4. In PY 2012, the City of Berkeley will continue to work with HTF Funded Projects and evaluate whether to commit and possibly commit funds to the HTF Pipeline of Proposed Projects. HTF Funded Projects and the HTF Pipeline of Proposed Projects are described in more detail below. In PY 2012, the City may also release a new Request for Proposals and could commit additional funds based on the response. In addition to the City’s anticipated 53% cut to the HOME allocation, the outlook for other sources of affordable housing development funding is poor and competition for most sources will be intense. The State’s bond financing for affordable housing, approved by the voters as Proposition 1C, has nearly been depleted and there is no replacement on the horizon. As of this writing, California redevelopment agencies have been eliminated. HTF Funded Projects In PY 2010, the City issued a Request for Proposals for funding from the City’s Housing Trust Fund (HTF). Based on a review of the responses, four projects were selected for funding. In addition, the City Council created a pipeline of projects to consider for HTF funding as funds became available and projects were deemed feasible. Most of these projects have been in various stages of predevelopment and staff will continue to work with the developers/owners in PY2012. To date five projects have been awarded HTF funds. The funded projects include the following:


1. UA Homes Address: 1040 University Avenue Developer: Owned by UA Housing Inc./Developed by RCD Project Type: Rehab, Special Needs/SRO Number of Units: 74 Units HTF Funding: $778,816 (HTF funding approved May 2010) Other Funding: MHP, AHP, Tax Credits, Bank Loan, CoB MHSA UA Homes is an existing 74-unit SRO property for special needs residents. RCD is in the process of securing funding to refinance and rehabilitate the project. UA Homes is an existing, non-conforming use, and RCD has submitted a use permit application to the City to legalize the current use. RCD also intends to apply for 9% tax credits in March 2012. If the tax credit application is successful, rehabilitation of the project will start in fall 2012. 2. Savo Island Address: 2017 Stuart Street Developer/Owner: Savo Island Cooperative Homes Project Type: Rehab, Family Housing Number of Units: 57 HTF Funding: $300,000 (HTF funding approved May 2010) Other Funding: Berkeley Redevelopment Agency, HUD-insured loan The board of directors of Savo Island submitted a loan application in October for a new HUD-insured mortgage loan. In addition, the board has been working with its consultant team to finalize the rehabilitation scope for the project. Based on HUD’s usual application processing time, rehabilitation of the project should start in summer 2012. 3. Strawberry Creek Lodge Address: 1320 Addison Street Developer/Owner: Strawberry Creek Lodge Foundation Project Type: Rehab, Senior Housing Number of Units: 150 HTF Funding: $86,250 (HTF funding approved May 2010) Other Funding: HUD-insured loan Strawberry Creek’s current HUD Section 202 mortgage loan matures in August 2012. Strawberry Creek was awarded HTF funds in order to prepare a comprehensive scope of work and financial plan to rehabilitate the property. The board of directors of Strawberry Creek has engaged an architect, project manager, and financial consultant to manage this process. Strawberry Creek has also received 23 additional project-based Section 8 vouchers from the Berkeley Housing Authority. Strawberry Creek plans to submit an application for a new HUD-insured mortgage loan in early 2012 and rehabilitation of the project should start in fall 2012.


4. Berkeley Housing Authority Public Housing Disposition and Rehabilitation Addresses: Various Developer/Owner: Berkeley Housing Authority (BHA)/Related Project Type: Rehab, Family Housing Number of Units: 75 units HTF Funding: $236,000 (HTF funding approved May 2010);

$464,000 (Requested) Other Funding: Tax Credits, Tax-Exempt Bond Loan In 2010 BHA requested $236,000 in HTF funding to pay for roof repairs. Subsequently, BHA was able to repair the roofs without City funding. BHA is now requesting $300,000 in HTF funding for predevelopment and an additional $400,000 permanent loan to support the disposition and rehabilitation of the public housing units. Staff will be preparing a funding request for consideration by the City Council in April 2012. It is anticipated that the rehabilitation of the public housing units could begin as early as November 2012. 5. UA Cooperative Apartments Address: 1450 University Avenue Developer/Owner City-owned Land, UA Housing Limited Partnership Owner of

Improvements, RCD to Purchase and Develop Project Type: Rehabilitation, Multifamily Housing Number of Units: 47 (All units 50% of AMI and below) HTF Funding: $890,000 (HTF Funding approved in June, 2011) Other Funding: HTF Predevelopment Loan, HTF Loan, Section 8 Increment Loan, Permanent Bank Loan, 9%-Low Income Housing Tax Credits In 2010, RCD received a HTF Predevelopment loan of $15,000 to assist in the completion of the schematic drawings. The HAC later recommended and Council approved an $18,100 increase to the Predevelopment loan to complete a Phase I environmental site assessment, and for completion of the environmental review record concerning the NEPA and Section 106 reviews. In June 2011 City Council approved a reservation of HTF funds for $890,000 for this $10.7 million redevelopment of the property site. The staff is currently working on a new lease agreement between the City and RCD for the rehabilitation of the project and an HTF Development Loan Agreement and towards the completion of the NEPA and Section 106 Environmental Review Record. RCD anticipates submitting their tax credit application in July, 2012. HTF Pipeline of Potential Projects On December 13, 2011, the City Council approved a second extension of the 2010 HTF funding cycle in order to allow pipeline projects to be considered for HTF funding reservations. The deadline for Council approval of reservations is now June 30, 2012. Staff will prepare additional funding recommendations for approval by the City Council as projects are deemed feasible. Based on funding reservations made by the City


Council, staff will continue to work on the following projects, which are included in the HTF funding pipeline: 1. Hillegass Apartments Address: 2500 Hillegass Avenue Developer/Owner Affordable Housing Associates Project Type: Rehabilitation, Multifamily Housing Number of Units: 19 HTF Funding: $500,000 CalHFA HELP loan Other Funding: Private Loan Affordable Housing Associates, Inc., (AHA) a local nonprofit affordable housing developer, acquired and is renovating the Hillegass Apartments, a 19-unit affordable housing development at 2500 Hillegass Avenue. The City received approval to extend the term of the existing $500,000 HELP (Housing Enabled by Local Partnerships) loan made by the City to AHA from its original due date of January 10, 2012 to January 10, 2014. AHA believes it needs an additional year in order to fully pay off the loan. CalHFA staff has indicated that the City could request another two-year extension in 2013. Housing and AHA staffs will develop a backup strategy in case an additional two year extension is not granted by CalHFA in 2013. 2. Grayson Apartments Address: 2748 San Pablo Avenue Developer/Owner: Affordable Housing Associates (AHA) Project Type: New Construction, Senior/Special Needs/Veterans Number of Units: 23 HTF Funding: $1,800,000 (Most recent funding request) Other Funding: Tax Credits, Project-Based Section 8, AHP AHA submitted an application for the Grayson Apartments under the City’s 2010 HTF NOFA and provided a revised proposal in 2011. The above information is from the revised 2011 proposal. Due to the number of competing projects, limited resources, and funding priorities of the City, the Grayson Apartments has not been recommended for funding to date. 3. 3135 Harper Street (Previously Prince Hall Arms Property Site) Address: 3135 Harper Street and also 3132-3135 MLK Jr. Way Developer/Owner City-owned Land to be advertised by the City in a formal Request

for Proposals (RFP) Project Type: New Construction - Use Permit Approved for 41 Units of Affordable

Senior Housing Number of Units: 42 HTF Funding: Not Yet Known Other Funding: Not Yet Known


On September 30, 2011, the City completed its foreclosure action on its1999-HTF loan made to the Most Worshipful Prince Hall Grand Lodge, Free and Accepted Masons of the States of California and Hawaii, Inc and acquired the property. On December 13, 2011, the City Council approved the issuance of a RFP for the acquisition and development of the site as a site for affordable housing and rescinded the prior HTF reservation of $497,000 made to Satellite Housing. The RFP was issued on January 25, 2012. Since the property is already entitled and HUD has granted a request for release of funds, the RFP could result in the selection of a project, which could quickly move to a reservation of HTF funds for a project which could quickly move forward to construction. 4. William Byron Rumford Sr. Plaza Address: 3017 Stanton Street Developer/Owner City-owned Land, South Berkeley Community Housing

Development Corporation is Owner of the Property Improvements; currently proposed to be developed in partnership with RCD

Project Type: Rehabilitation, Multifamily Housing Number of Units: 43 HTF Funding: $1,100,000 Other Funding: FHLB/AHP, Low Income Housing Tax Credit, Tax Exempt Bonds,

HOPWA, HTF, RHCP The William Byron Rumford Senior Plaza application, prepared by the John Stuart Company for the applicant, the South Berkeley Community Housing Development Corporation (SBCHDC), consists of a 43-multifamily, affordable residential units consisting of one, two, and three bedroom units. The land owned by the City and the improvements are leased to the tax credit limited partnership. RCD has recently been working the Board of SBCHDC and both organizations have executed a memorandum of understanding to establish a formal relationship to carry out the proposed rehabilitation of the property and to work towards the exit of the Limited Partnership. RCD plans to apply for 4% low income housing tax credits, tax exempt bonds and HOPWA funding in 2012. 5. Oregon Park Senior Apartments Address: 1425 Oregon Street Developer/Owner Oregon Park Senior Apartments Project Type: Senior Housing Number of Units: 61 HTF Funding: $15,000 Predevelopment Loan Other Funding: Operating Income In 2010, Oregon Park Senior Apartments was awarded a Predevelopment Loan for $15,000 in order to undertake a physical needs assessment of the property To date, the Oregon Park Board has not signed the HTF Predevelopment Loan Agreement. . There are a total of 16 staircases which need to be repaired and/or replaced over the


next several years. To date, eight of the staircases have been rebuilt. Oregon Park’s application for 11 Project-Based vouchers to the Berkeley Housing Authority was approved, but Oregon Park must develop a financial strategy to complete the staircase work and whatever other rehabilitation is needed at the property. 6. 1200 Ashby Avenue (Previously Ashby Arts Property Site) Address: 1200 Ashby Avenue Developer/Owner Not Yet Known Project Type: New Construction Number of Units: Not Yet Known HTF Funding: Not Yet Known Other Funding: Not Yet Known CityCentric received a funding reservation for Ashby Arts in 2009 but was unable to secure tax credit financing for the project. In July 2010 CityCentric received an extension of its HTF funding reservation until December 31, 2010, and the developer attempted to secure sufficient funding to develop the project during this time period. When a funding gap remained at the end of the extension, the HTF funds were de-committed. The property has recently been listed for sale. If a new developer submits a feasible funding proposal, a new allocation of HTF funds could be reserved for the project. 7. Northern California Land Trust (NCLT) Rental Units Addresses: Various Developer/Owner: NCLT Project Type: Rehab, Various Unit Types Number of Units: 23 HTF Funding: $0 Other Funding: TBD NCLT submitted an application in response to the City’s Predevelopment NOFA in November 2008. At the time, staff decided not to fund the application because NCLT was in default on several bank loans. NCLT has recently emerged from bankruptcy and staff is continuing to monitor the status of the agency and its housing stock. Any HTF funding reservations to the agency during PY2012 would require several benchmarks to be achieved. CHDO Funding In prior years, two non-profit housing developers who also quality as Community Housing Development Organizations (CHDOs), have been awarded either HOME CHDO Operating funding or funding from CDBG funds allocated to the HTF for project management of a rehabilitation project funded through the HTF. It is anticipated that HOME CHDO Operating funding and CDBG funding for project management will also be allocated, through the Housing Trust Fund process, in PY 2012.


Public Housing Needs As described in the Consolidated Plan, Berkeley Housing Authority (BHA) submitted a proposal to HUD on December 30, 2009 to dispose of all 61 federally-funded public housing units (and 14 state-funded public housing units) in its inventory. BHA has received HUD’s approval to sell the units to an affordable housing developer/operator so that they will remain affordable. In PY 2011, the City will:

• Continue to coordinate with the Berkeley Housing Authority through the 3 x 3 Committee, composed of three City Council members and 3 Berkeley Housing Authority Commissioners.

• Continue to work with BHA to publicize waiting list openings to community based organizations as applicable.

2. Describe how Federal, State, and local public and private resources that are

reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan.


Table 1: Federal, State, and Local Public and Private Sector Resources

that are Reasonably Expected to be Available in PY 2012 to Address Housing Needs

Funding Source Amount

Total Federal Resources $46,038,303 Funds Administered by the City $5,238,303 PY 2012 CDBG funds for housing services activities 1,676,478 PY 2012 HOME entitlement 568,370 PY 2011 HOME and CDBG carryover for HTF Activities 2,993,455 Funds Not Administered by the City $40,800,000 Low Income Housing Tax Credits (administered by the California State Treasurer) proposed for projects with HTF allocations or reservations (Note 1)

18,800,000

Section 8 Housing Choice Voucher Subsidy Funds (administered by the Berkeley Housing Authority) (Note 2)

22,000,000

Local Funds 727,735 Housing Mitigation, Inclusionary In-Lieu, and Condominium Conversion Fees

727,735

State & Other Programs (Note 3) 1,258,000 California Mental Health Services Act (MHSA) Housing Program 758,000 State HELP funds committed through the City 500,000

Grand TOTAL, All Resources $48,024,038 Sources: City of Berkeley Housing and Community Services Department, Berkeley Housing Authority. Note 1: Low Income Housing Tax Credit total represents estimated value of tax credit equity investment funds for HTF-funded projects: Berkeley Housing Authority, UA Homes, and UA Cooperative. Actual funds available whether projects compete successfully for tax credits and amount of equity raised from investors. Note 2: This is an estimate. For the most part, Housing Choice Voucher Funds will cover the on-going costs of keeping existing tenants housed, and do not represent available resources to address other housing needs and new development. Note3: State funds have all been committed to projects. California Mental Health Services Act (MHSA) Housing Program funds have been committed to UA Homes. State HELP funds are in Hillegass Apartments.


Barriers to Affordable Housing 1. Describe the actions that will take place during the next year to remove barriers to

affordable housing. The principal barriers to affordable housing in Berkeley continue to be the high costs of new development, due to the high costs of land, materials, and labor. In addition, reduced funding at the federal and state level contributes to the difficulty of building new affordable housing. Local barriers to affordable housing are the increased costs resulting from obtaining a balance between addressing neighborhood concerns and acting on applications in a timely way to complete and make available affordable units. The recession has not alleviated the problems of housing affordability in the Bay Area housing market. While home prices are deflating in some neighborhoods—particularly in outlying communities of the Bay Area—which would make homes more affordable, increases in unemployment in the region may undercut effective demand for such housing, and place greater pressure on the rental market, thereby increasing market rents. In Berkeley, once tenants obtain a rental unit, then future rent increases are regulated, but the initial rent is often relatively high. The City will continue administering its Condominium Conversion Ordinance, which has fee revenue sources that may help the City increase the number of affordable units created in Berkeley through the Housing Trust Fund Program. Due to the current housing market, this program is not expected to result in significant resources in this program year. The City’s Housing Trust Fund will benefit when the housing market eventually recovers. The City of Berkeley inclusionary ordinance was adopted in 1987, and it was an important tool for creating below market rate housing. However, the October 2009 State of California Court of Appeals decision Palmer/Sixth Street Properties v. City of Los Angeles (2009) 175 Cal. App. 4th 1396 found inclusionary requirements in violate of the state’s Costa-Hawkins Act. In PY 2009 and 2010, the City contracted with Bay Area Economics (BAE) to analyze the possibility of a housing mitigation fee, and adopted an ordinance allowing for the creation of such a fee. In PY 2012, the City Council may consider establishing a mitigation fee, the proceeds of which would fund the Housing Trust Fund.


HOME/American Dream Downpayment Initiative (ADDI) 1. Describe other forms of investment not described in Section 92.205(b). The City will not make any forms of investment other than those described in Section 92.205(b). 2. If the participating jurisdiction (PJ) will use HOME or ADDI for homebuyers, it must state the guidelines for resale or recapture, as required in Section 92.254 of the HOME rule. The City will not use HOME or ADDI for homebuyers. 3. If the PJ will use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME funds, it must state its refinancing guidelines required under Section 92.206 (b). The guidelines shall describe the conditions under which the PJ will refinance existing debt. At a minimum, these guidelines must:

a) Demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level or rehabilitation per unit or a required ratio between rehabilitation and refinancing.

b) Require a review of management practices to demonstrate that disinvestments in the property has not occurred; that the long-term needs of the project can be met; and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated.

c) State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both.

d) Specify the required period of affordability, whether it is the minimum 15 years or longer.

e) Specify whether the investment of HOME funds may be jurisdiction-wide or limited to a specific geographic area, such as a neighborhood identified in a neighborhood revitalization strategy under 24 CFR 91.215(e)(2) or a Federally designated Empowerment Zone or Enterprise Community.

f) State that HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG.

As appropriate, the City will use HOME funds for refinancing in housing developments as allowed by the HOME Program regulations. Along with new construction, existing residential properties are an eligible activity under the City’s Housing Trust Fund (HTF) guidelines. When using refinancing for rehabilitation of existing buildings, either for maintenance of existing affordable units or ensuring their future affordability, the ratio between use of HOME funds for rehabilitation and refinancing shall be no more than 50 percent. HTF applications must contain a management plan indicating proper maintenance and a maintenance reserve account. As contained in the HTF Guidelines, units must remain affordable for a 55-year period. As required by the HOME Program regulations, City use of HOME funds will follow the federal requirements regarding the


refinancing of multi-family loans made or insured by any other federal program, including Community Development Block Grant (CDBG). Acquisition and rehabilitation activities in which HTF funds (and HOME funds in particular) are used must have reasonable costs associated with acquisition, building relocation, and rehabilitation to be eligible.

4. If the PJ is going to receive the American Dream Down payment Initiative (ADDI) funds, please complete the required narratives. The City will not receive any ADDI funds.


HOMELESS Sources of Funds

Identify the private and public resources that the jurisdiction expects to receive during the next year to address homeless needs and to prevent homelessness. These include the McKinney-Vento Homeless Assistance Act programs, other special federal, state, and local and private funds targeted to homeless individuals and families with children, especially the chronically homeless, the HUD formula programs, and any publicly-owned land or property. Please describe the jurisdiction’s plan for the investment and use of funds directed toward homelessness.

The following table lists the resources the City expects to be available during PY 2012 to address homeless needs and prevent homelessness. The City of Berkeley has been allocated an estimated $252,454 in Community Services Block Grant (CSBG) funds for calendar year 2012. It is not yet clear whether CSBG funds will be available beginning January 2013. Therefore, only one-half of the City’s CSBG funds are included in the table below.


Table 2: Federal, State, and Local Public and Private Sector Resources that are Reasonably Expected to be Available in PY 2012 for homeless services Source Amount Services

Community Development Block Grant (CDBG)

262,469 Funding for shelter services

Emergency Shelter Grant (ESG)

269,115 Funding for homelessness prevention and rapid re-housing

Shelter Plus Care 3,079,165 Rental subsidies through six grants the City administers.

Total Federal Funds Received by the City

3,610,749

McKinney-Vento Act Assistance Funds

2,040,183 HUD Supportive Housing Program (SHP) funds for homeless programs at community agencies in Berkeley.*

Other Federal Funds Available

2,040,183

City General Funds for Homeless Services

2,141,501 Funding for homeless services, ranging from drop-in services to services in permanent housing for homeless singles and families.

City General Funds for Homelessness Prevention Programs

150,603 General Funds for homelessness prevention including the Housing Retention Program.

Total Local Sources

2,292,104

Total All Sources $7,943,036 Source: City of Berkeley Housing and Community Services Department *Note: This amount does not reflect Berkeley’s share of the new supportive housing countywide collaborative program proposed through the Continuum of Care. HUD has not announced its funding decision at this time.


Homelessness Narrative

In a narrative, describe how the action plan will address the specific objectives of the Strategic Plan and ultimately, the priority needs identified. Please also identify potential obstacles to completing these action steps.

The newly released Emergency Solutions Grant (ESG) regulations require that the City specify its one-year goals and specific action steps for reducing and ending homelessness. Below are the activities planned to accomplish the ESG goals: (i) reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs;

The City will continue to fund two Shelter Plus Care programs (COACH and HOAP) and the locally-funded Square One program, all of which include a street outreach and assessment component. The Housing for Older Adults Project (HOAP) provides rental subsidies to 12 homeless people with services through the City’s Aging Services Division. The COACH grant provides rental subsidies for up to 33 households and targets people who are chronically homeless. The City’s Mental Health Division and non-profit provider Lifelong Medical Care provide services.

(ii) addressing the emergency shelter and transitional housing needs of homeless persons; The City will continue to provide funding for shelter and transitional housing as described below and as detailed in the Consolidated Plan. (iii) helping homeless persons (especially homeless individuals and families, families with children, veterans and their families; and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again; and City year-round shelters provide beds for single men and women, and families of all configurations. The Berkeley Food and Housing project continues to set aside 12 slots of transitional housing exclusively for veterans as described below. In addition, unaccompanied homeless youth are provided shelter beds in winter the seasonal Youth Emergency Assistance Hostel, transitional housing is provided by Fred Finch Youth Center’s Turning Point program, and permanent affordable housing for transition-age youth (Harmon Gardens) was completed in PY2011. All City-funded projects are required to report on County-wide outcomes, described in more detail below, which track length of time homeless. Homelessness prevention efforts are furthered through contracts with the Family Violence Law Center and the


Berkeley Food and Housing project, described in more detail below. The City’s Housing Trust Fund requires the evaluation of projects in part based on the degree to which projects benefit extremely low-income persons and benefit the homeless, and are in conformance with the Everyone Home Plan.. (iv) helping low income individuals and families avoid becoming homeless, especially extremely low-income individuals and families who are:

(A) Being discharged from publicly funded institutions and systems of care, such as health-care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions; or (b) Receiving assistance from public and private agencies that address housing, health, social services, employment, education, or youth needs.

Discharge planning is mentioned below and described in more detail in the Consolidated Plan. The City’s homeless prevention efforts are described in more detail below. In PY 2012, the City will continue to fund a wide range of homeless services and housing programs using federal and local resources. Associated staff activities include administering the contracts, paying out funds, and monitoring agency performance. In addition to a wide variety of services, City funding helps support the City’s network of emergency shelter, transitional housing, and permanent housing (detailed in the Consolidated Plan):

• 138 year-round emergency shelter beds,

• Another 184 seasonal shelter beds,

• 172 transitional housing beds, and

• 271 units plus 141 rooms (in congregate housing including SROs) of permanent housing.

In PY 2010, the Berkeley Food and Housing Program was awarded a Veterans Administration Per Diem contract and converted 12 emergency beds into slots of transitional housing within its Men’s Overnight Shelter program in March 2011. The Men’s Overnight Shelter already serves significant numbers of veterans (111 in 2009), and veterans constitute 18% of Berkeley’s homeless population. This new resource is consistent with a shift in programming to emphasize more intensive services during longer stays leading to improved housing and income outcomes, which are countywide priorities adopted with the Everyone Home Plan. The City will continue to provide supportive housing through:

• Administration of 6 Shelter Plus Care grants, in partnership with numerous Berkeley housing and service providers, to serve an estimated 250 people in total during PY 2012. This includes a new grant received in 2010, and additional numbers served through existing grants.


• Operation of the locally-funded Square One program, which provides outreach and assessment, intensive services, and a housing subsidy to participants who are largely chronically homeless and have been living in commercial spaces in the city.

The City will help prevent homelessness and other housing crises through:

• Continued operation of the Housing Retention program, which provides up to $2,000 in assistance with back rent for approximately 72 Berkeley households experiencing a temporary financial setback in order to prevent homelessness.

• Continued operation of the Housing Resource Center, launched in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Rehousing (HPRP) funds, as long as funding permits. HPRP funds will be fully expended by August 3, 2012.

• Use of additional ESG funding above the current year’s allocation for eligible homelessness prevention and/or rapid-rehousing activities, to be determined.

The City will also continue to collaborate with other Alameda County jurisdictions and departments, community based organizations, and other community members to implement the Everyone Home plan, the countywide plan to end homelessness. Specific activities will include:

• Membership in the Leadership Board, which guides the organization’s activities.

• Participation in the Outcomes Project, originally proposed by the City of Berkeley, to develop outcome measurements and benchmarks for use by multiple funders of homeless programs, including the Cities of Oakland and Berkeley, the Social Services Agency, Behavioral Health Care Services, and others who choose to adopt them.

• Involvement in the committee charged with oversight of research, evaluation, and compliance with HUD requirements for the Continuum of Care.

Given current resources and environment, the activities described above are expected to be feasible during PY 2012. However, these activities are not sufficient to fully address the homeless needs in the community. The primary obstacle to fully addressing homeless needs is the limited amount of funding available, despite Berkeley’s significant commitment of local General Funds, given the very great need that exists. Chronic Homelessness

The jurisdiction must describe the specific planned action steps it will take over the next year aimed at eliminating chronic homelessness by 2012. Again, please identify barriers to achieving this.

Two programs mentioned above, administration of six Shelter Plus care grants and operation of the Square One program, are critical strategies in eliminating chronic


homelessness in Berkeley. The other programs described above serve many chronically homeless adults. Addressing chronic homelessness is also a priority of the Everyone Home plan. Related efforts in Berkeley to increase resources for permanent supportive housing and re-focus services on permanent housing resulted in a 48% decrease in the number of chronically homeless people in Berkeley in the 2009 Homeless Count when compared to the 2003 Homeless Count. Related efforts at coordination, tracking outcomes, and increasing resources must be sustained. In PY 2010 the City of Berkeley worked with partners through Everyone Home on the Outcomes Project to develop new outcome measures and benchmarks for joint use by funders of homeless programs. The work included evaluating current outcomes for many segments of the homeless population, including the chronically homeless, and developing benchmarks. In PY 2011, jurisdictions countywide, including Berkeley emphasized improving the quality of data collection to reduce the number of “unknown” outcomes system wide. For the second year, PY 2012, community agencies will be expected to meet benchmarks based on the actual outcomes of similar agencies countywide, or to show improvement of at least 10 percentage points. Permanent supportive housing has been proven to be the most effective tool in ending chronic homelessness, but current funding, particularly for housing operations, is not sufficient to meet the existing need. Homelessness Prevention

The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless.

The City of Berkeley’s Homelessness Prevention and Rapid Re-Housing Program (HPRP) will sunset as of August 3, 2012. However, the City has budgeted an estimated $159,754 in City General Funds to continue the Housing Retention Program, which pre-dated HPRP. Those funds would enable the City to continue to provide short-term housing subsidies for approximately 72 households. The City will likely also allocate additional Emergency Solutions Grant funds available in PY2011 and PY2012 for ESG eligible activities as part of a continuation of the Housing Retention Program. The final outline of this program has not yet been determined.


Discharge Coordination

Explain planned activities to implement a cohesive, community-wide Discharge Coordination Policy, and how, in the coming year, the community will move toward such a policy.

Alameda County already has mental health, foster youth, health care, and corrections discharge policies intended to prevent discharges of individuals from these systems into homelessness, described in detail in the Consolidated Plan. The City will continue to participate in countywide efforts to reduce discharges into homelessness.


COMMUNITY DEVELOPMENT Community Development 1. Identify the jurisdiction’s priority non-housing community development needs eligible

for assistance by CDBG eligibility category specified in the Community Development Needs Table (formerly Table 2B), public facilities, public improvements, public services and economic development.

2. Identify specific long-term and short-term community development objectives (including economic development activities that create jobs), developed in accordance with the statutory goals described in Section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a suitable living environment and expand economic opportunities, principally for low- and moderate-income persons. Note: Each specific objective developed to address a priority need must be identified by number and contain proposed accomplishments, the time period (i.e. one, two, three, or more years), and annual program year numeric goals the jurisdiction hopes to achieve in quantitative terms, or in other measurable terms as identified and defined by the jurisdiction.

The City’s priority non-housing community development needs are outlined in the current Consolidated Plan, as are the long- and short-term objectives for the Consolidated Plan period. Berkeley’s community development needs include:

• Public facilities: The City is home to many emergency and transitional housing programs, most of which moved into existing buildings which may have capital needs. The City’s three senior centers were built in 1977, 1979, and 1980 and have not been renovated after 30 years of intensive use. Now many systems are reaching the end of their expected useful lives, and the centers have significant physical needs. Physical changes may also be needed to address the programmatic needs of a changing senior population. In addition, the City has a built-out system of parks and recreation facilities which have capital needs. These public facilities are critical infrastructure for the delivery of public services, and are therefore a high priority.

• Public services: The City has historically funded a wide variety of public services for Berkeley’s diverse population. Supporting public services will continue to be a high priority for the City.

• Economic development: The City employs a variety of economic development strategies, which are outlined below and in the Consolidated Plan. Economic development activities are critical to the well-being of the City and its residents and will be a high priority. A particular priority is improving the conditions in the Neighborhood Strategy Area (NSA) in South and West Berkeley.


Public Facilities Improvements The City of Berkeley anticipates spending $393,921 in CDBG funds for eight public and community facilities projects. The projects are: � $47,670 in CDBG funding for Alzheimer’s Services of the East Bay (ASEB). ASEB

applied for the replacement of dilapidated installed cabinetry and painting the exterior of the building they own, located at 2320 Channing Way that serves as an adult day health care center for seniors with Alzheimer’s.

� $18,450 in CDBG funding for the Bay Area Hispano Institute for Advancement (BAHIA). BAHIA applied for funding to replace exterior siding, gutters, a window and an exterior column at the James Kenney Recreation Facility, located at 1720 8th Street. BAHIA occupies a portion of the Recreation center and provides bilingual child development programs.

� $92,406 in CDBG funding for the Berkeley Food and Housing Project’s (BFHP) North County Women’s Center located at 2140 Dwight Way. CDBG funds will be used to replace deteriorated flooring, replace single pane windows for energy efficiency, and purchase an Energy Star dishwasher for this facility that houses homeless women and children.

� $30,582 in CDBG funding for Building Opportunities for Self-Sufficiency’s McKinley Transitional House for homeless families located at 2111 McKinley Avenue. Funds will be used to add an additional half-bathroom, and make final improvements to convert space formerly used for staff into a residence for a homeless family.

� $10,240 in CDBG funding for the Fred Finch Youth Center located at 3404 King Street. Funds will be used to renovate and make ADA accessible a bathroom in their facility that serves as transitional housing for homeless youth.

� $36,093 in CDBG funding for Lifelong Medical Care’s Dental Clinic (1860 Alcatraz Avenue) to replace worn and dilapidated flooring at this clinic which serves primarily low-income Berkeley residents.

� $133,905 in CDBG funding for the City of Berkeley Housing & Community Services Department for staffing that works directly on facilities improvements.

� $24,575 in CDBG funding for Rebuilding Together East Bay-North, which mobilizes volunteers to make renovations to up to 5 community facilities located in Berkeley which serve primarily low-income residents.

Public facilities improvement projects funded in the past that are expected to carry over into PY 2012 include:

• James Kenney Recreation Center Improvements;

• Women’s Daytime Drop-In Center window replacement, insulation and other improvements; and

• Multicultural Institute’s foundation replacement.

These projects are described more fully in the City of Berkeley’s PY2011 Annual Action Plan.


Public Services In PY 2012, the City will fund a variety of Public Services in community development. These are described under Antipoverty Strategy below. Economic Development Many of the City’s economic development strategies for PY 2012 include targeting of the Neighborhood Strategy Area (NSA) in South and West Berkeley:

• Make improvements in San Pablo Park using CDBG and East Bay Regional Parks bond funds

• Provide technical assistance to retain and attract businesses along the Sacramento and Adeline corridors.

• Continuation of a Façade Improvement Program as the City’s General Fund budget allows.

• Provide Economic Development Administration loans through a city wide Revolving Loan Program, which was initially funded by a grant from the US Dept of Commerce Economic Development Administration.

• Provide technical assistance for businesses wishing to access tax credits through the West Berkeley Enterprise Zone Program.

• Make data and analysis available to local small businesses and the public for planning purposes, such as the West Berkeley industrial inventory and the vacancy reports.

The City will also continue the following economic development programs that serve South and West Berkeley in addition to other areas of the City:

• Buy Local Berkeley, a cooperative marketing effort focusing on independently owned retailers in Berkeley.

• Continued focus on South and West Berkeley high school and at-risk transition age youth for internships, job training and employment opportunities. The City of Berkeley's Employment Programs work closely with Berkeley Adult School, Berkeley City College, Berkeley Youth Alternatives, Inter-City Services, Rising Sun Energy Center, the Bread Project, Biotech Partners and the North Cities One-Stop Career Center, operated by Rubicon Workforce Services.

• The after-school youth program established in West Berkeley and run by CalCorps continues to operate, with support from the City’s Recreation Division of Parks, Recreation & Waterfront Department. The Recreation Division, in partnership with YouthWorks, administers the Community Builders program, an after-school targeting at-risk South Berkeley youth, focusing on addressing issues of violence, self-esteem and community service.

• Development of a Community Workforce Agreement with the building trades that includes local hiring requirements to ensure that local residents have access to apprenticeship and job opportunities on local construction projects.


Antipoverty Strategy 1. Describe the actions that will take place during the next year to reduce the number

of poverty level families. In Program Year 2012 Berkeley will fund various Public Services under the allowed cap of $428,968 The City’s Anti-Poverty Strategy relies on funds in the Public Services category of the CDBG Program. The City's anti-poverty strategy continues to be closely tied to the funding of over 50 community agencies to provide services as described above to enable people in poverty to attain self-sufficiency, support at-risk youth to succeed in school and graduate, and protect the health and safety of low income people. Services are targeted toward people with disabilities, child care for working parents, and job seekers. One source of funding for the City’s antipoverty programs is the Community Services Block Grant (CSBG); The City of Berkeley has been allocated an estimated $252,454 in Community Services Block Grant (CSBG) funds for calendar year 2012. The City will use at least $86,778 in CSBG funding to provide services to the homeless for the period July – December 2012. Because President Obama recommended reducing the Community Services Block Grant (CSBG) program by 50% in federal fiscal year 2012, and transitioning this funding source to a competitive program, it is unclear whether CSBG funds will continue to be available beginning January 2013. While the total PY 2012 funding amount is not yet known, the City of Berkeley is not projecting any funds from this source for the second half of PY 2012, since the City is a “minimum funded” agency, and does not anticipate being competitive in a national competition. The City will continue PY 2012 funding for anti-poverty programs from other federal entitlement sources for job training & creation/job placement agencies such as Inter-City Services, Rubicon Workforce Services, Center for Independent Living, the Women's Daytime Drop-In Center, East Bay Community Law Center, Resources for Community Development's social services, and the Berkeley Food and Housing Project's Men's Overnight Shelter. With local funds, the City anticipates funding a large number of community service agencies that have met the needs of Berkeley's poorest residents, and who represent other key components of Berkeley's overall anti-poverty strategy for health care, disabled services, senior and youth services, and employment training. These services are in addition to the extensive array of homeless services described earlier. The City contracts with the following workforce development programs to provide training, education and job placement for low income, under and unemployed residents:

• Rubicon Programs, which provides 1) Landscape Work Maturity Training (providing hands-on job training for Rubicon clients) for maintenance of five City facilities operated the City of Berkeley’s Public Health Division, and 2) Workforce Services and Shelter Plus Care administration. Rubicon was also awarded $1,016,786 from the federal Supportive Housing Program for its Rubicon Berkeley Services' operation of its Homeless One-Stop Center. Rubicon operates


the North Cities One Stop Career Center, receiving Workforce Investment Act funding through the Alameda County Workforce Investment Board (ACWIB).

• Inter-City Services provides employment, training, and education and continues to serve veterans as funded under the Governor’s 15% Discretionary pool of Workforce Investment Act (WIA) funds. Inter-City Services is also the lead agency for the Sisters Together Empowering Peers (STEP) program, providing outreach, peer education and leadership development for low-income, African American female heads of household and their children to facilitate learning and healthy growth of families.

• Biotech Partners operates the Biotech Academy at Berkeley High School, targeting youth from under-represented populations in the fields of science and technology (African American, Latino, South East Asian, female and low-income youth) and who may be at risk of not graduating from high school.

• The Bread Project provides training in culinary arts and bakery production, and includes the formerly incarcerated as their target population. They operate two social enterprises (retail café and wholesale bakery) that create opportunities for trainees to obtain crucial on-the-job experience.

• Rising Sun Energy Center’s Green Energy Training Services (GETS) provides classroom and hands-on training in Building Performance which serves as a pathway for careers in green and clean technologies. Rising Sun also operates the California Youth Energy Services (CYES) program funded by the CA Public Utilities Commission, providing summer jobs conducting residential energy audits.

• Berkeley Youth Alternatives (BYA) receives WIA funding through ACWIB to provide workforce development services to in-school and out-of-school youth. The area of workforce development is a focus area for increased coordination, including establishing methods to maximize and leverage resources.

In PY 2012, additional actions to reduce poverty will include:

• Continue the City’s First Source local hiring policy and work closely with local workforce development programs to coordinate outreach to low-income, at-risk residents to ensure access to employment opportunities on publicly funded projects. The local hiring policy was used as a springboard to develop the Community Workforce Agreement between the City of Berkeley and the Building trades, which was authorized by the Berkeley City Council in January 2011 and applies to publicly funded construction projects estimated at $1million or above. The local hire requirement in the CWA sets a hiring goal of 30% of craft hours to be performed by Berkeley residents and residents of the East Bay Green Corridor Partnership and Alameda County.

• The YouthWorks employment program will continue to build upon its success by continuing partnerships with the YMCA Teen Center, Public Health Division, Berkeley Public Library, Community Mural projects, Public Works Department and Center for Independent Living. YouthWorks targets low-income, at-risk youth from South & West Berkeley, with a minimum of one barrier to employment, and provides


all youth with training and instruction regarding important workplace skills. the afore-mentioned serve as year-round worksites providing valuable work experience to Berkeley youth.

• The Summer Youth Employment Program provides positive and meaningful youth-focused activities, which address youth unemployment, crime and poverty, teach fundamental life and workplace skills and help them to explore, prepare for, transition, and ultimately succeed in the adult world of work. Youth from South and West Berkeley are targeted in this program as well.

• Berkeley Youth Alternatives (BYA) has received WIA funds to serve Berkeley and Alameda youth year-round. YouthWorks and BYA collaborate on outreach, intake and referrals to reduce duplication of effort while ensuring that as many eligible youth as possible benefitted from these new funds.

• Continue to focus on the South and West Berkeley at-risk transition age youth to make available internships, job training and employment opportunities. The City of Employment Programs work closely with Berkeley Adult School, Berkeley City College, Berkeley Youth Alternatives, the Bread Project, Biotech Partners, Center for Independent Living, Inter-City Services, YMCA Teen Center, and Rubicon's the North Cities One-Stop Career Center, operated by Rubicon Workforce Services.

• Continue to explore ways to enhance the services available to help day laborers with learning English as a second language (ESL) or earning a General Education Diploma (GED), and to manage residential and commercial neighbors' concerns. Laborers now receive on-site primary healthcare by Alameda County Healthcare for the Homeless, Vocational English-as-a-Second Language, various labor-related trainings, such as lead-based paint educational workshops, and weekly "staff meetings" facilitated by Multicultural Institute staff.

• Continue the Mayor’s Task Force on Youth, comprised of representatives of the Berkeley Unified School District, the City, and community groups, to focus on youth and poverty.

• With support from the City’s Recreation Division of Parks, Recreation & Waterfront Department, continue CalCorps’ West Berkeley after-school youth program, as well as the Community Builders program, an after-school targeting at-risk South Berkeley youth, focusing on addressing issues of violence, self-esteem and community service. Community Builders is a partnership with YouthWorks.

• As part of the East Bay Green Corridor partnership, continue to build upon and strengthen partnerships and programs that will both effectively address the critical workforce development needs of green industries, and to provide a means for Berkeley residents to gain access to good paying jobs in green sectors. A Green Career Pathways program has been developed and Regional Workforce Development training programs have been successful in leveraging resources to provide training in green and clean technologies to local residents, with expansion of the programs underway. Through the East Bay Green Corridor Partnership, YouthWorks hosts and provides “train the trainer” instruction to high school students in the High School Green Academies, in order for the students to train their peers at


their respective high schools on the intricacies of preparing for and participating in career exploration fairs.

The City will also continue the innovative strategic planning and implementation process titled “2020 Vision for Youth” in order to address the achievement gap. A collaboration between the Berkeley Alliance, City of Berkeley, Berkeley Unified School District, the University of California at Berkeley and community agencies are partners in addressing critical issues facing youth and families. The design of this process will simultaneously build community engagement in creating a public education system that builds equity for all students while creating a concrete accountability framework that enables all stakeholders to align their resources in the most effective way possible. Preliminary strategies have been identified. Nationally, Kindergarten Readiness, Reading Proficiency by 3rd Grade, and Student Attendance are recognized as critical gateways for student success and key components in closing the academic achievement gap. Service providers, agencies, community-based organizations and issue‐area experts were convened in spring 2011 to help refine strategies into implementable work plans. Overarching components of these plans are outlined below. Kindergarten Readiness

• Collection of data on kindergarten readiness among BUSD students

• Convening early childhood education providers and kindergarten teachers

• Trainings for child care and health providers to support Kindergarten readiness

Reading Proficiency by 3rd Grade

• Alignment of BUSD literacy program and UC Berkeley’s BUILD and other tutoring resources around early elementary literacy campaign

• Strengthening of site‐based student support referral system

• Engagement of families in dialogue to improve communication around literacy standards and how families can support their students at home

Student Attendance

• Utilization of attendance data to identify high school students and early elementary school families most in need of support in improving attendance

• Tiered family/student intervention in early elementary

• Focused one‐on‐one re‐engagement intervention with high school students with highest rates of truancy


NON-HOMELESS SPECIAL NEEDS HOUSING Non-Homeless Special Needs Housing (91.220(c) and (e)) 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve for

the period covered by the Action Plan. 91.220.i.2. The jurisdiction must specify the activities that it plans to undertake during the next year to address the housing and supportive service needs identified in accordance with section 91.215.e. (Con Plan, Strategic Plan, Other Special Needs) with respect to persons who are not homeless but have other special needs.

HUD’s consideration of non-homeless special needs populations includes people who are elderly, frail elderly, severely mentally ill, developmentally disabled, physically disabled, have alcohol and other drug addictions, are living with HIV/AIDS and people who are victims of domestic violence. The City of Berkeley has chosen to consider the needs of transition age youth as well. In PY 2012, the City will continue its significant investment in a rich array of public services for Berkeley’s diverse population, using both federal and local General Funds. The City anticipates continuing to fund Alzheimer's Services of the East Bay, Dementia Specific Services, and Lifelong Medical Care’s Over 60s Clinic in PY2012. For seniors, the City of Berkeley also operates an Aging Services Division within the Housing and Community Services Department, which currently operates three senior centers, one each in North, South, and West Berkeley. The North and South Berkeley Senior Centers will continue to offer a weekly schedule of classes, seminars, and social events for people aged 55 and older, and a daily hot lunch for people aged 60 and older. The centers also offer additional services such as transportation, income tax assistance, outings, and counseling and referral services. The West Berkeley Senior Center is the home to the Division’s social services site unit, which provides individual case management services. The lunch and meal delivery program are particularly important for assisting low income seniors to meet their nutritional needs and live independently. Meals will be served Monday through Friday at the North and South Berkeley Senior Centers. On average, all senior centers currently serve an average of 127 people every day. Aging Services also delivers meals at home for frail seniors, through the Meals on Wheels program. The program serves about180 clients and makes approximately 160 deliveries per day, four days per week. Clients get up to 7 meals per week delivered depending on need. The City anticipates continued funding for programs serving people with disabilities in PY 2012. In PY 2011, the City funds the following programs serving people with disabilities:

• Bay Area Outreach and Recreation Program Fitness Access for People with Physical Disabilities


• Bay Area Outreach and Recreation Program Recreation, Transportation & Outreach to People with Disabilities

• Berkeley Place

• Center for Independent Living: Residential Access Project for Disabled

• Center for Independent Living: Blind Services

• Center for Independent Living: Employment

• Bonita House Creative Living Center

• Emergency Services for Severely Disabled

• Through the Looking Glass

In addition to the programs for people with disabilities named above, Berkeley is the only city in California to operate a public mental health system and receive state funding for mental health services. The work of the Mental Health Division is described in greater detail in the Consolidated Plan. The Mental Health Division currently serves about 550 people annually though Adult Services and the Mobile Crisis Team, and another 500 people through Family, Youth, and Children’s Services and services provided at Berkeley High School. The Mental Health Division will continue to provide services in PY 2012. In addition, the City will continue to operate a paratransit program for people with disabilities and those ages 70 and older. The program includes four components: a taxi scrip program, a wheelchair van voucher program, free East Bay Paratransit tickets, and subsidies for returning from medical appointments via taxi or van (Medical Return Improvement Program). The City anticipates continued funding for programs serving people with alcohol and drug addiction in PY 2012. In PY 2011, programs serving people with alcohol and drug addictions funded by the City include:

• Bonita House: Supported Independent Living

• Lifelong Medical Care: Acupuncture Detox Clinic *

• Options Recovery Services

• Newbridge Foundation

Detox and sobering services are provided on a countywide basis and paid for through Measure A, a voter-approved sales tax for health services. The Berkeley Police Department and Berkeley service providers can refer people to the detox and sobering services. The City anticipates continuing to fund programs serving victims of domestic violence in PY 2012. In PY 2011, the City has funded the Family Violence Law Center’s Family Violence & Homeless Prevention program, as well as its Domestic Violence Advocacy Project.


The City also anticipates continuing to fund services for transition age youth in PY 2012. In PY 2011, the City has funded the following services for transition age youth:

• Berkeley Boosters Police Activities League Youth Development Program

• Berkeley Youth Alternatives Counseling Program;

The City’s Health Department has an HIV/AIDS program, which focuses primarily prevention and testing. Services offered for people living with HIV/AIDS include:

• An AIDS Drug Assistance Program (ADAP), which enrolls eligible people for no- or low-cost medication benefits;

• Partner notification; and

• Resource list for information and referral.


2. Describe how Federal, State, and local public and private sector resources that are

reasonably expected to be available will be used to address identified needs for the period covered by the Action Plan.

Table 3: Federal, State, and Local Public and Private Sector Resources

that are reasonably expected to be available in PY 2012 for non-homeless special needs

Sources Amount Activities General Fund – community agency contracts

863,312 Public services for special needs populations

Mental Health Services Act (MHSA)

2,300,000 Services for people with mental illness and enhancements to system. Estimated.

General Fund – Aging Services 2,176,787 City’s Aging Services Division Measure E Disabled Tax 938,198 Services for people with disabilities. Medi-Cal Targeted Case Management

474,884 City’s Aging Services Division

CDBG 238,498 Services for special needs populations

Federal Nutrition Services Grants (through Alameda County)

58,184 Congregate and home-delivered meals.

Measure B Paratransit 166,200 Transportation services for people with special needs.

Alameda County General Funds – Supportive Services grant (Aging Services)

41,048 Assistance with accessing information.

Federal Family Caregiver Support Services (through Alameda County)(Aging Services)

32,140 Case management services for caregivers of seniors.

Federal Community Services Title III (through Alameda County) (Aging Services)

23,255 Community based services for older adults

Total 7,312,506 Source: City of Berkeley Housing and Community Services Department and Department of Health Services.

Housing Opportunities for People with AIDS (HOPWA) The City does not receive HOPWA funds and therefore does not report on HOPWA activities.


PROGRAM REQUIREMENTS CDBG In PY 2012 the City of Berkeley will receive its projected CDBG entitlement amount of $2,320,878. Approved Allocations. As summarized in Attachment 1 and detailed in Attachments 2 and 3, the City of Berkeley plans to allocate an estimated $2,315,008 in Community Development Block Grant (CDBG) funds together with approximately $578,314 in prior years’ carryover and $85,000 in estimated CDBG program income to fund

• $1,676,478 in housing projects and programs;

• $427,921 in public services;

• $393,921 for community and public facilities activities; and

• $480,002 to administer all facets of the City’s CDBG program.2 The estimated amount of CDBG funds that will be used in PY 2012 for activities that benefit people with low- or moderate-incomes is $2,978,322. The amount of funding for administrative activities in PY 2012 is expected to be $480,002, equal to 20% of the CDBG current year allocation plus current year income. The amount of funding for public services is $427,921, at the allowed 17.83% of the current year entitlement plus prior year program income. The City was “grandfathered in” by HUD at a higher public service cap than the current cap of 15%.

2 Of these funds, up to $129,600 will go to administrative support costs that cover costs of other

departments that consult with or otherwise provide the Housing and Community Services Department with services supporting its administrative activities (including Finance, City Attorney, City Manager, City Auditor, and Human Resources).


HOME HOME Funded Activities in PY 2012 In PY 2012 the City of Berkeley expects to receive $568,370 in HOME entitlement funds, and anticipates receiving $30,000 in program income. The City may allocate up to the 5% cap in Community Housing Development Organization (CHDO) operating funding to a local CHDO, Inc., and draw the 10 percent administrative allocation of $59,837 in PY 2012. The City expects it may allocate HOME Program funds to some or all of the developments identified in the Housing section of this Annual Action Plan. Matching Requirements The City's required HOME match of up to an estimated $493,954 would be met by approximately $4.8 million in excess match carried over from prior projects. As shown in our recent Consolidated Annual Performance and Evaluation Reports, the City of Berkeley has had more than enough non-Federal source matching funds to meet this requirement. These revenues consist of local general and redevelopment set-aside funds. Forms of Investment The City of Berkeley adopted its Housing Trust Fund (HTF) Guidelines originally in 1992 and completed major revisions in 1995, 1999, 2002, and 2009. These guidelines set forth the terms by which the City’s Housing Trust Fund will be operated, including identification of funding sources used to finance development loans for affordable housing projects. A 55-year affordability period is a requirement of developments receiving development loans from the HTF. Developments may be anywhere in the City and must meet required affordability levels. The City of Berkeley uses no forms of investment other than ones described in § 92.206(b) (Refinancing Costs). HTF loans typically have deferred principal and interest payments due annually. HOME is one of several funding sources included in the HTF. The HTF Guidelines further state requirements for eligibility and affordability of units receiving HTF assistance; forms of assistance; the process by which the Guidelines will be revised; and the process by which projects will be selected. No homeownership or tenant-based rental assistance activities are anticipated for PY 2012. Affirmative Marketing The City of Berkeley requires that affordable housing units in properties containing 5 or more units developed with assistance from the Berkeley Housing Trust Fund Program (including HOME assistance) are affirmatively marketed to low and moderate income households, including households whose members are limited-English speakers. Procedures 1. Require affirmative marketing plans of all Housing Trust Fund borrowers, regardless

of source of funds (which is currently required by the Berkeley Housing Trust Fund Guidelines).


2. Incorporate the requirement for affirmative marketing in all City of Berkeley Development Loan Agreements (DLAs) executed with developers to implement the Housing Trust Fund requirement for affirmative marketing plans (this is currently included in the DLA boilerplate and included in all executed DLAs).

3. Monitor borrowers annually to request copies of the most recent affirmative marketing and tenant selection plan, and request samples of marketing efforts and activities. This task is accomplished during the spring of the Program Year.

4. Inform HTF borrowers, including those with HOME assistance, of the need to translate marketing materials into non-English languages in order to serve the housing needs of limited English speaking households. The City of Berkeley will also advise HTF borrowers of the need to:

a. Work with the language minority-owned print media, radio and television stations;

b. Partner with faith-based and community organizations that serve newly arrived immigrants; and

c. Conduct marketing activities at adult-education training centers or during "English as a Second Language" classes.

5. The City shall also inform HTF borrowers that additional information on addressing the needs of Limited English Proficiency households is located on HUD's web site, and the City will provide the link to that information directly to the borrowers. In addition, the City shall also refer HTF borrowers to HUD's volume of Fair Housing for HOME Participants, "Understanding the Basics" (HUD 2005-10-CPD).

Minority Outreach The City of Berkeley’s policy is to ensure inclusion of minorities and women to the maximum extent feasible, including, without limitation, real estate firms, construction firms, appraisal firms, management firms, financial institutions, investment banking firms, underwriters, accountants, and providers of legal services, in all contracts entered into by the participating jurisdiction with such persons or entities, public and private, in order to facilitate the activities of the participating jurisdiction to provide affordable housing authorized under this Act or any other Federal housing law applicable to the City of Berkeley. Minimum Acceptable Outreach Standards The City of Berkeley, to comply with Section 281 of the National Affordable Housing Act (NAHA) requiring each participating jurisdiction to prescribe procedures acceptable to HUD establishing and overseeing a minority outreach program, has established the following procedures as part of a good faith, comprehensive and continuing endeavor. The City of Berkeley shall implement these minimum acceptable outreach standards using the guidelines and procedures herein to ensure the inclusion, to the maximum extent possible, of entities owned by women and minorities. These procedures shall include:


1. Refer contractors to area sources of listing for certified minority and women's business enterprises, their capabilities, services supplies, and/or products;

2. Ensure and encourage the use of the local media--electronic and print, including the local paper of record--to market and promote contract and business opportunities for MBEs and WBEs by contractors.

3. Develop informational and documentary materials including fact sheets on resources and publications in which to advertise) for contract/subcontract opportunities for MBEs and WBEs;

4. Use procurement procedures which facilitate opportunities for MBEs and WBEs to participate as vendors and suppliers of goods and services;

5. Coordinate with potential business opportunity-related meetings, conferences, seminars, etc., with minority and women business organizations; and

6. Maintain centralized records with statistical data on use and participation of MBEs and WBEs as contractors/subcontractors in all HUD program assisted contracting activities in Berkeley.

Procedures

1. Incorporate M/WBE outreach and Section 3 requirements into the City of Berkeley Housing Trust Fund Development Loan Agreements and the Housing and Community Services Department’s construction policies and procedures.

2. Coordinate the City’s Section 3 efforts with the City’s Office of First Source.

3. Ensure that these outreach requirements are included in all HTF borrowers' development loan agreements (DLAs).

4. Ensure that these outreach requirements are included in all general contractors' contracts, including Section 3 compliance.

5. Review with contractors at pre-construction conferences their obligations to reach out to M/WBE contractor businesses and Section 3 requirements.


ESG New Emergency Solutions grant interim regulations released in November 2011 established extensive new requirements for all jurisdictions as well as those receiving an allocation of ESG funds. 24 CFR Section 91.220 (1) established the following program-specific requirements: (i) The jurisdiction must include its written standards for providing ESG assistance. The minimum requirements regarding these standards are set forth in 24 CFR 576.400(e)(1) and (e)(3).

24 CFR 576.400(e)(1) Written standards for providing ESG assistance. If the jurisdiction is a metropolitan city, urban county, or territory, the recipient must have written standards for providing ESG assistance and must consistently apply those standards for all program participants. 24 CFR 576.400(e)(3) At a minimum, these standards should include:

(i) standard policies and procedures for evaluating families’ and individuals’ eligibility for assistance under ESG; (ii) Standards for targeting and providing essential services related to street outreach; (iii) Policies and procedures for admission, diversion, referral, and discharge by emergency shelters assisted under ESG, including standards regarding length of stay, if any, and safeguards to meet the safety and shelter needs of special populations, e.g., victims of domestic violence, dating violence, sexual assault, and stalking; and individuals and families who have the highest barriers to housing and are likely to be homeless the longest; (iv) Policies and procedures for assessing, prioritizing, and reassessing individuals’ and families’ needs for essential services related to emergency shelter; (v) Policies and procedures for coordination among emergency shelter providers, essential services providers, homelessness prevention, and rapid re-housing assistance providers; other homeless assistance providers; and mainstream service and housing providers (see §576.400(b) and (c) for a list of programs with which ESG-funded activities must be coordinated and integrated to the maximum extent practicable); (vi) Policies and procedures for determining and prioritizing which eligible families and individuals will receive homelessness prevention assistance and which eligible families and individuals will receive rapid re-housing assistance; (vii) Standards for determining what percentage or amount of rent and utilities costs each program participant must pay while receiving homelessness prevention or rapid re-housing assistance;


(viii) Standards for determining how long a particular program participant will be provided with rental assistance and whether and how the amount of that assistance will be adjusted over time; and (ix) Standards for determining the type, amount, and duration of housing stabilization and/or relocation services to provide to a program participant, including the limits, if any, on the homelessness prevention or rapid re-housing assistance that each program participant may receive, such as the maximum amount of assistance, maximum number of months the program participant receive assistance; or the maximum number of times the program participant may receive assistance.

EveryOne Home partners have begun discussions on implementing a county-wide prevention and rapid re-housing program with new Emergency Solutions Grant funds, modeled on the Homelessness Prevention and Rapid Re-Housing Program (HPRP), that utilizes common assessment tools and policies, is an integral part of the current system of care, is simple for clients to access and provides common outcome data and measurable results. Given that the resources provided under ESG are a fraction of that available under HPRP, it is expected that a significantly scaled-down system, utilizing existing homeless provider resources and focusing on rapid re-housing and shelter diversion, will take shape during PY2012, when ESG PY2011 funds will become available. The following program standards have been developed by a multi-jurisdictional working group with community feedback, based on the Priority Home Partnership (PHP) standards created for HPRP. The standards for the Priority Home Program have been modified to take into account the smaller resources and even greater targeting needed for ESG. Over the coming months, the partners will be continuing to review and revise the PHP policies, as well as seeking additional funding from other sources to support both rapid re-housing and targeted prevention/diversion.

a. Standard policies and procedures for evaluating individuals' and families' eligibility for assistance under Emergency Solutions Grant Under Priority Home, jurisdictions and service providers across the county have established a network of Housing Resource Agencies (HRA) that provide rapid rehousing and targeted prevention/diversion services in a coordinated manner, using standard, shared policies for evaluating eligibility. Individuals and families may access the program through one of three entry points: 1. By calling 211 seeking shelter and receiving an initial eligibility screening and

referral to an HRA; 2. By walking into an HRA seeking services; or 3. Through targeted outreach and screening in a partnering shelter.


At whichever point a household (single individual or family) contacts the program and the program has openings, they will receive an initial screening to determine potential eligibility and, if preliminarily determined eligible, a more in-depth assessment to both confirm eligibility and begin to develop a housing stabilization plan. The initial screening will determine: 1. If the combined household income is below 30% AMIB. If the household has

assets that exceed the programs asset limit; 2. If the household's living situation qualifies as either literally homeless or at

imminent risk of homelessness; and 3. For those reporting to be imminently at risk, if the household has one or more

additional risk factors established which make shelter entry more likely if not assisted. These factors include living currently in a place in which they do not hold a lease, such as doubled up with family or for ends, in a hotel/motel or in an institutional setting. Persons holding a lease who have received pay or quit notices will be referred to other programs that offer more traditional prevention services. Person with evictions notices will be referred to legal services.

The initial screening also collects certain basic demographic information on the household (HMIS universal data elements) and is used to help qualify to household for other services if appropriate and to gather information on those seeking assistance for analysis and program refinement. Households determined initially eligible will receive a full assessment of housing barriers and household resources. Households may be screened out at this point if 1) the household appears to have other resources/housing opportunities that it can access to avoid homelessness or become re-housed without Priority Home Assistance, or 2) the household has very high or multiple barriers to re-housing and another more appropriate placement or referral can be made. b. Policies and procedures for coordination among providers... Providers in the Priority Home Partnership coordinate at several levels: 1. All jurisdictional partners and Housing Resource Agencies coordinate through

the Implementation and Learning Community (ILC), convened by EveryOne Home which meets at least every other month to review the program progress, use and modification of the common assessment tool and program policies and procedures. Priority Home case managers meet quarterly to share information on case management and housing stabilization challenges and strategies.

2. HRA operators coordinate with the 211 referral line on a weekly basis regarding openings and referrals. 211 is also linked to other services and to shelters


3. HRA operators coordinate with participating shelters with which they have referral relationships

4. HRA's have strong coordination and referral relationships to other service providers either co-located on site or nearby that offer support services including employment training and placement, food pantry, health care and other services.

5. All participating homeless providers in the county are connected through the InHOUSE HMIS system, which allows providers to see the service connections clients have, and to follow up on referrals.

c. Policies and procedures for which families will receive prevention and which rapid re-housing Eligible households that are literally homeless at the time of contacting the program and are living in shelter or in a place not meant for human habitation will receive rapid re-housing services. Households that contact 211 or an HRA seeking shelter entry will qualify for prevention assistance if they are in a housing situation which local data indicates are most likely to lead to a shelter entry -- doubled up with family or friends, in a hotel/motel using their own resources, or leaving an institutional setting. Persons holding a lease with pay or quit notices will be referred to other programs that offer more traditional prevention services. Person with evictions notices may also be referred to legal services Diversion households may receive support to maintain their current housing if that situation is safe and sustainable. It is anticipated that it many cases these diversion households will need similar services to those receiving rapid rehousing, including housing search assistance, deposit and initial rental assistance. d. Standards for determining share of rent and utilities... Priority Home assistance is based in providing "the least amount of assistance for the least amount of time" while proving enough initial support to be reasonably sure that the housing will stick. Any household moving to new housing may receive 1) deposit only 2) one month's rent and deposit, or 3) a full or partial deposit (if needed) plus a short-term rental subsidy not to exceed 50% of the rent or 50% of the household's income. Exceptions to this minimum rent will be made for households with no or extremely low incomes that have a credible plan to gain employment and/or benefits that are expected to start within six months and can sustain the household after the subsidy period Utility assistance will only be offered to households with utility arrears that prevent them from establishing utilities in a new location. Any other utility need


will be referred to other programs, such as the LIHEAP program and Seasons of Sharing program. e. Standards for determining how long a program participant is assisted... Priority Home is designed on a "progressive engagement" model, intended to provide as little support as needed to divert or re-house households quickly and reserve resources as much as possible for other households, while leaving the door open for increased assistance if needed. As described above, household's entering will receive either 1) deposit only 2) a full or partial deposit and one month rent, intended for household's with a source of income, employment or disability or retirement benefits, sufficient to cover rent after re-housing but with need for initial support to securely transition to housing, 3) full or partial deposit and a short-term subsidy to temporarily bridge the income gap, typically restricted to six months but with extensions permitted with authority approval; 4) services only to locate suitable housing with no or low rent. Household's entering at one level needing more assistance can be transferred to a higher level or out of the program to more intensive supports. f. Standards for the type, amount and duration of stabilization services... The " progressive engagement" model is intended to provide as little service as needed to divert or re-house households quickly and reserve resources as much as possible for other households, while leaving the door open for increased assistance if needed. All household's will receive an initial assessment and referrals to appropriate community- based services. Money management/budgeting training will be provided for any household receiving

more than one-time assistance HRA’s are expected to work with households to

obtain benefits, including income and health coverage, or make referrals to agencies that can assist with this. Households in need of housing search assistance will receive help identifying units and making applications to landlords. Households in the " gap filler" program (with up to a six-month subsidy expectation) will receive housing and income-focused support services, focused on ensuring that the household has the support needed to make progress on the housing stabilization plan and that the landlord is satisfied that the household is receiving support for housing related needs. Gap filler households may be extended for an additional three months, during which time they may transition off of subsidy but continue to receive services or may receive both services and subsidy.

(ii) If the Continuum of Care for the jurisdiction’s area has established a centralized or coordinated assessment system that meets HUD requirements, the jurisdiction must describe that centralized or coordinated assessment system. The requirements for


using a centralized or coordinated assessment system, including the exception for victim service providers, are set forth under 24 CFR 576.400(d). The Alameda County Continuum of Care (Everyone Home) has not yet developed a centralized or coordinated assessment system that meets HUD requirements. (iii) The jurisdiction must identify its process for making subawards and a description of how the jurisdiction intends to make its allocation available to private nonprofit organizations (including community and faith based organizations) and in the case of urban counties, funding to participating units of local government. The City of Berkeley entered into two-year contracts in July 2011 with the following agencies to provide services eligible both under the old and new ESG regulations:

• $32,561 - Youth Engagement Advocacy Housing (YEAH) Youth Shelter;

• $10,126 - Building Opportunities for Self-Sufficiency (BOSS) Harrison House Recovery Services;

• $42,869 - Family Violence Law Center (FVLC) Domestic Violence and Homelessness Prevention Project;

• $7,000 - City of Berkeley Housing and Community Services Department for Administration; and

• $6,700 - County-wide Homeless Management Information System.

These contracts will continue in PY2012, however, the three agencies funded with ESG in PY2011, YEAH, BOSS, and FVLC, will be funded with City General Funds in PY2012. The majority of additional PY2011 ESG funds in the amount of $80,551, and the City’s allocation of $254,641 in PY2012 ESG funds will be utilized for a new Rapid Re-Housing program, in order to maximize the resources available for this activity. The City anticipates receiving an amendment to its current grant agreement with HUD for ESG funding, adding $80,551 which was made available to jurisdictions to implement new Emergency Solutions Grant activities and administer the additional funds. The City will utilize the additional $9,763 in administration funding in PY2012, once a new grant agreement is finalized, and expects to use the new full allocation of 7.5% of the ESG award or $19,098 in funding for administration in PY2012. ESG funds in the amount of $6,700 will continue to be used to support the County-wide Homeless Management Information System, known as InHouse. The remaining $299,631 in ESG funds will be used in the following way:

• $38,610 for Housing Relocation and Stabilization Services; • $56,007 in Financial Assistance for Homeless Prevention; and • $205,014 in Financial Assistance for Rapid Re-Housing.

An added $9,348 in City General Funds will be used for staffing. The City of Berkeley has encouraged its network of providers of services to the homeless to focus their efforts on rapidly re-housing their clients. Providers have re-tooled staffing to focus case management efforts on preparing clients for stabilization in housing. City General Funds already support these efforts. These providers report that


the lack of financial assistance to rapidly re-house clients has impeded their efforts. For this reason, the City of Berkeley proposes using a large portion of new ESG funds for financial assistance to rapidly re-house clients accessing services at existing homeless programs. ESG funds will be used to provide financial assistance and housing relocation and stabilization services for approximately 153 individuals and families. Of these, approximately 132 are literally homeless, will have sought daytime or nighttime shelter at existing homeless agencies in Berkeley, and ESG funds will be provided to help them become rapidly re-housed. An additional 21 individuals or families, who are at imminent risk of homelessness, seeking shelter, and who do not have a current lease, ownership interest or occupancy agreement, and whose household income is below 30% of Area Median Income, will be provided with financial assistance to prevent them from becoming homeless. Homeless service providers, funded with City General Funds, will assist clients with case management and housing search assistance. City of Berkeley staff will review and approve applications for assistance, enter client information into HMIS, coordinate and review housing inspections, coordinate rental assistance activities, and hold regular coordination meetings. Berkeley Food and Housing Project staff will administer financial assistance for these clients. Tenant-based rental assistance will be limited to six months, but exceptions may be granted under limited circumstances. Approximately $24,000 will be used to pay for City of Berkeley staff to coordinate, assess and monitor the delivery of services, and approximately $8,000 in ESG and $9,000 in General Funds will be awarded to the Berkeley Food and Housing Project to process financial assistance payments. In addition, approximately $6,100 will be used to cover the cost of inspections. ESG funds will be used to fund City staff and will be sole-sourced to the Berkeley Food and Housing Project (BFHP). BFHP is currently providing the same financial assistance processing services both for the HPRP program and for the City’s Housing Retention Program, and has developed adequate systems to meet the regulatory requirements of the funding. Utilizing City staff for the administration and coordination of the program will ensure that financial assistance will be made available to clients of existing homeless agencies on an equitable basis, when the clients they serve are ready to receive the assistance. All expected PY2011 ESG allocations and PY 2012 ESG allocations are shown in Attachment 3. (iv) If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405a, the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities or services that receive funding under ESG.

§ 576.405 Homeless participation. (a) Unless the recipient is a State, the recipient must provide for the participation of not less than one homeless individual or formerly homeless individual on the board of directors or other equivalent policy-making entity of the recipient, to the


extent that the entity considers and makes policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG). (b) If the recipient is unable to meet requirement under paragraph (a), it must instead develop and implement a plan to consult with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG). The plan must be included in the annual action plan required under 24 CFR 91.220.

The policy-making entity for the City of Berkeley which makes decisions regarding the facilities, services, and other programs to receive funding under the Emergency Solutions Grant (ESG) is the Berkeley City Council. The Berkeley City Council is elected by the citizens of Berkeley. The City cannot mandate that a homeless or formerly homeless individual be on the City Council. Therefore, the City must develop and implement a plan to consult with homeless or formerly homeless individuals in making policies and decisions regarding programs that receiving funding under ESG. City staff are planning, in conjunction with Everyone Home, to host a forum each year for homeless clients, in order to involve them in policy-making and decisions regarding ESG-funded services. The details have yet to be determined. (v) The jurisdiction must describe the performance standards for evaluating ESG activities. The performance standards to be applied to ESG activities is attached as Attachment 5. These standards were developed in 2009-2010 through the leadership of Everyone Home (the Continuum of Care) and partially funded by City of Berkeley General Funds. This matrix presents outcome standards for each type of program in the Continuum of Care. Most were established as a percentage of the average outcomes achieved by all County programs (for example, the average permanent housing placement rate of all emergency shelters) and will be adjusted over time to ensure continued improvement. (vi) The jurisdiction must describe its consultation with each Continuum of Care that serves the jurisdiction in determining how to allocate ESG funds each program year; developing the performance standards for and evaluating the outcomes of, projects and activities assisted by ESG funds; and developing funding, policies, and procedures for the administration and operation of the HMIS. Consultation with Everyone Home, the Alameda-Countywide Continuum of Care, on the allocation of the PY2011 additional Emergency Solutions Grant (ESG) funds and the outlines of a future county-wide program, began on January 30, 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Services Department, and the Executive Director of Everyone HOME participated in a conference call. The discussion focused on how to implement the new ESG requirements in a way that would be consistent county-wide and would continue the collaboration, launched in 2009 with American Recovery and Reinvestment


Act (ARRA) Homelessness Prevention and Rapid Rehousing (HPRP) funds. The group agreed to hold weekly phone conference calls to coordinate around the use of future ESG funding via regular meetings and discussions at the Leadership Team of Everyone Home. The chart below outlines all meetings to date with the Continuum of Care coordinating body:

Date Group Purpose 2/1/2012 Continuum of Care Director &

Entitlement Jurisdictional Staff Review of substantial amendment requirements

2/6/2012 HPRP providers and grantees Evaluate HPRP lessons learned for future programming

2/9/2012 Continuum of Care Director & Entitlement Jurisdictional Staff

Programming planning and coordination


Programming planning and coordination


Review of draft proposed activities


Further refinement of program proposals

3/1/12 Full Continuum of Care membership meeting

Community feedback on ESG proposed activities

3/15/12 Leadership Board Feedback on ESG proposed activities

Matching Requirements In HUD Program Year 2012, the City of Berkeley is expected to allocate approximately $2.3 million in General Funds to homeless programs operated by community agencies. More specifically, the required match will be met with General Funds allocated to the Berkeley Food and Housing Project’s (BFHP) Multi-Services Center, BFHP’s Women’s Shelter and BFHP’s Centralized Intake Program, which will receive together a total of $329,159 in City General Funds in PY2012.


Implementation of the Analysis of Impediments to Fair Housing Choice The City will work to implement the Analysis of Impediments to Fair Housing Choice during PY 2012. Actions for PY 2012 follow. The City will work to involve diverse stakeholders in the development of this plan, including by continuing to provide housing and community services planning notifications in English, Spanish, and Chinese based on past evaluation of language needs. Evidence of outreach efforts, guided by the Public Participation Plan, is included as Attachment 6. In PY 2011, the City re-evaluated Limited English Proficiency (LEP) needs based on 2005-2009 American Community Survey (ACS) data for Berkeley. Spanish and Chinese continue to be the languages most frequently spoken by LEP residents. The City continued translating notices into Spanish and Chinese per the Public Participation Plan. Table 4 presents the five languages most frequently spoken at home by people with LEP. These numbers likely overstate the need for translation, since people who speak English “less than very well” include people who reported that they speak English “well.”

Table 4: People in Berkeley who speak English “less than very well”, by the 5 languages

most frequently spoken at home

Languages Number % of LEP

Population % of Total Population

Spanish 2,237 30% 2%

Chinese 1,849 25% 2%

Japanese 529 7% 1%

Korean 421 6% <1%

Other Asian* 374 5% <1%

Total (any language) 7,536 100%

*"Other Asian" means Asian languages other than Chinese, Japanese, Korean, Mon-Khmer, Cambodian, Thai, Vietnamese, and Laotian. Source: 2005-09 American Community Survey, Table B16001: Language Spoken at Home by Ability to Speak English for the Population 5 Years and Over.

The City will work affirmatively to further fair housing choice:

• Continue funding outreach and education about fair housing, including homeownership, by the East Bay Community Law Center. Funded activities include fair housing testing

• Continue including fair housing requirements, including affirmative marketing plans, in City contracts and monitoring activities.

• Investigate opportunities to collaborate further with local FHIP-funded organizations, such as BALA.


• Continue to evaluate options for partnering with other local jurisdictions for funding and coordinating fair housing programs.

The City will eliminate barriers to fair housing choice:

• In PY 2011, Alameda County Behavioral Health Care Services, in collaboration with Everyone Home, Eden Information & Referral and Bonita House, launched an online database for identifying affordable housing opportunities. This represented the culmination of years of countywide effort to compile and update housing unit information. In PY 2012, the City will provide a link to this website from its website, and coordinate as needed to make sure information stays up to date.

• Continue to promote the use of Language Line by Housing and Community Services Department as needed with limited English proficient (LEP) people seeking services. Collaborate with other jurisdictions and housing and service providers under the umbrella of Everyone Home on projects that increase fair housing choice. For example, the Everyone Home Property Management Pilot Program began in October 2010. It uses affirmative property management strategies to reduce barriers to affordable housing. Specifically, EveryOne Home asks participating property owners to make three fundamental commitments in their leasing policies and practices: (1) Assess the individual circumstances of each applicant rather than to categorically deny those who are homeless, have negative or non-existent credit history, evictions in their past, and/or criminal backgrounds; (2) Encourage applicants to request a reasonable accommodation and/or present evidence of mitigating circumstances at the beginning of the application and/or interview/eligibility review process, rather than after a denial and subsequent appeal of the decision; and (3) Use the Everyone Home Property Management Partner Guidelines for advertising units, the content of the application packet, screening practices, and the appeals process. The guidelines are designed to further fair housing choice. Everyone Home is currently working on an evaluation of the program. In PY 2012, the City will review the evaluation and consider promoting any best practices identified.

• In PY 2012, City Council will review a report from the Finance Department on how to leverage its banking relationship to promote responsible banking, including responsible residential and commercial banking practices.

• The Analysis of Impediments found evidence that Latinos in Berkeley were underserved, including lower rates of educational achievement and higher rates of housing problems than other groups, based on 2000 Census data. In PY 2012, the City will:

• Analyze new Census data to determine how population and housing needs have changed since 2000, if HUD releases a special CHAS data set in PY 2012.

• Review outreach efforts of nonprofit housing developers and homeless service providers to determine what improvements are needed.

• Research best practices and provide technical assistance regarding needed documentation and outreach efforts to increase Latino participation.


The City will increase and sustain affordable housing opportunities for Berkeley’s diverse population:

• Continue to fund the creation of new affordable housing through acquisition, rehabilitation, and new construction, through the Housing Trust Fund. Due to the 53% cut to HOME funds in PY 2012, Housing Trust Fund resources will be limited.

• Support the rehabilitation of existing owner and tenant occupied units. In PY 2012, the City will continue to support rehabilitation through its Condominium Conversion Ordinance, CESC’s Major Home Repairs program, Rebuilding Together, Senior and Disabled Home Loans, and the Center for Independent Living’s Residential Access Program.

• Support programs which increase opportunities for people with disabilities to live in a way that is integrated into the community, instead of more clinical settings. In addition to the housing rehabilitation programs described above, in PY 2012 the City anticipates having $938,198 in voter-approved Measure E tax funds for Emergency Services for Residents with Severe Physical Disabilities. Services will include emergency attendant, wheelchair adjustments, and transportation services to Berkeley residents who are severely physically disabled. It will also support case-management services to Berkeley residents who are severely physically disabled to recruit, select, train, and retain quality attendants in order for them to live independently in Berkeley.

• Continue to encourage use of universal design in Housing Trust Fund projects, by using the guidelines updated in 2009.

• Encourage dispersal of affordable housing. The City continues to value locating affordable housing near amenities such as transit, jobs, and mainstream services. Due to the constrained amount of HOME funds available and the significant capital needs of the existing affordable housing portfolio, the City will also continue to fund the rehabilitation of existing affordable housing developments as needed, regardless of location, in order to preserve the City’s affordable housing stock, maintain neighborhood stability and investment, and improve living conditions for low income residents, including people of color and the disabled.

• Support other strategies to increase affordable housing opportunities. Although Berkeley, like other California cities, is facing budget challenges due to the continuing recession, California faces large deficits and has frozen housing funding programs, and federal housing and community services may be reduced in PY 2012, the City will continue to seek new opportunities.

• In PY 2012, the Planning and Homeless Commissions, as well as other stakeholders, will review options for zoning language to allow emergency shelters as an as-of-right use in certain zoning districts. An as-of-right use does not require a conditional permit or discretionary review by staff or a commission. The use may be subject to limitation, including a maximum number of beds, on-site waiting and intake areas, length of stay, security and on-site management, and minimum distance from other emergency shelters. The City Council may consider and take action on zoning changes in the fall of 2012.


Promoting Housing Choice through Shelter Plus Care and Housing Choice Vouchers Finally, both Housing and Community Services Department and the Berkeley Housing Authority will actively work to counter any discrimination against participants in the Shelter Plus Care and Housing Choice Voucher programs based on their source of income. The two primary reasons that landlords cite for not wanting to participate in Shelter Plus Care or Section 8 are a concern about dealing with what they perceive as an inflexible and unresponsive bureaucratic system and negative experiences with prior tenants who received a rental subsidy and did not abide by their lease agreement. In PY 2012, the City’s Shelter Plus Care program will continue to work to provide excellent customer service to landlords in order to increase and maintain their participation. The City’s Shelter Plus Care coordinator and housing inspector are responsive to landlord concerns and will work with landlords, program participants, and their service providers to resolve the concerns when any problems arise. In addition to responding promptly to landlord concerns, program staff ensure that the participating service agencies provide ongoing supportive services to their clients. In order to participate in the Shelter Plus Care Program, each service agency must agree to conduct home visits with their clients at least monthly. Regular visits ensure that the service provider is aware of any concerns that may arise, and is positioned to respond proactively in order to resolve any issues that may jeopardize a participant’s housing. Proactive supportive services have proven to be an important marketing tool for recruiting prospective landlords. Landlords are significantly more likely to lease a unit to a tenant who may have a poor housing history, if the landlord has confidence that ongoing services are being provided, and the landlord can contact a case manager directly for help if there are any concerns. Additional incentives for landlord participation are the guaranteed 30-day written notice prior to terminating the rental subsidy, and the Shelter Plus Care regulations which allow the Program to reimburse landlords for tenant-caused damages or unpaid tenant rent. Typically when problems arise, they are minor issues that are easily resolved through the ongoing support and intervention of the Shelter Plus Care service providers. In some cases, however, the program participant is unable to correct problem behavior and continues to violate their lease agreement. Consequently, in order to help the landlord and the participant avoid an eviction, the Program has generally been successful in using the rental subsidy as leverage in negotiating with the participant, and arranging for the participant to vacate the unit in exchange for an opportunity for another housing placement, so long as the participant takes reasonable action to address the problematic behavior. The Program’s success in resolving such situations successfully has helped participants avoid developing negative rental history, while sustaining relationships with landlords, and encouraging landlords to continue to accept Shelter Plus Care participants as tenants. Another reason that some property owners are reluctant to participate in Shelter Plus Care or Section 8 is because they know their properties will be inspected and repairs may be required. While the Shelter Plus Care program will continue to have a dedicated


Housing Inspector position in PY 2012, who will work with property owners to make the inspection and repair process as clear and convenient as possible, inspections are an important program requirement than cannot be changed or waived. The Berkeley Housing Authority’s activities to recruit and retain property owners to participate in the Housing Choice Voucher Program are described in the Berkeley Housing Authority’s 2010 Administrative Plan, in Chapter 13. Owners, available online at: http://www.ci.berkeley.ca.us/uploadedFiles/BHA/Level_3_-_General/chapter%2013.Owners%20FINAL%20062810.pdf Specifically, BHA will conduct owner outreach to ensure that owners are familiar with the program and its advantages through its website, www.cityofberkeley.info/bha and by other means including written promotional materials, mass mailings to owner listings maintained by the Berkeley Rent Stabilization Program, and working with owner associations, to ensure owners are familiar with the program and its advantages. Outreach strategies will be monitored for effectiveness, and adapted accordingly. In addition to recruiting owners to participate in the HCV program, BHA must also provide the kind of customer service that will encourage participating owners to remain active in the program. BHA Policy:

• All BHA activities that may affect an owner’s ability to lease a unit will be processed as rapidly as possible, in order to minimize vacancy losses for owners.

• BHA will use its website to provide owners with information that explains the HCV program, including HUD and BHA policies and procedures, in easy-to-understand language.

• BHA will give special attention to helping new owners succeed through activities such as:

o Providing the owner with a designated BHA contact person.

o Coordinating inspection and leasing activities between BHA, the owner, and the family.

o Initiating telephone contact with the owner to explain the inspection process, and providing an inspection booklet and other resource materials about HUD housing quality standards.

o Providing other written information about how the program operates, including answers to frequently asked questions.

• Additional services may be undertaken on an as-needed basis, and as resources permit.

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ia S

treet,

2nd

Flo

or,

Berk

ele

y,

CA

94704

June 3

0,

2013

$150,0

00 C

DB

GD

ecent

Housin

gIm

pro

ved

susta

inabili

ty

4 H

ousin

g

Units

14 A

. R

ehab,

Sin

gle

-Unit

570.2

02

Ow

ner

Occupie

d

Housin

g

Benefic

iaries a

nd o

utc

om

es w

ill b

e r

eport

ed

in t

he p

roje

ct

liste

d a

bove.

6

City

of

Berk

ele

y/

Housin

g &

Com

munity

Serv

ices

Depart

ment

Housin

g

Develo

pm

ent/

Multi

-

Fam

ily

Rehabili

tatio

n

City

sta

ff a

ctiv

ely

facili

tate

develo

pm

ent,

rehabili

tatio

n a

nd/o

r

pre

serv

atio

n o

f aff

ord

able

housin

g

thro

ugh w

ork

ing w

ith d

evelo

pers

, oth

er

city

sta

ff,

lenders

and o

ther

public

agencie

s f

or

the a

cquis

ition a

nd

rehabili

tatio

n o

f m

ulti

-fam

ily h

ousin

g.

City

-wid

e,

2180

Milv

ia S

treet,

2nd

Flo

or,

Berk

ele

y,

CA

94704

June 3

0,

2013

$361,1

93 C

DB

GD

ecent

Housin

gIm

pro

ved

aff

ord

abili

tyH

ousin

g U

nits

14H

. R

ehab

Adm

inis

tratio

n

. 570.2

02

Renta

l

Housin

g

By

June 3

0,

2013,

four

rehabili

tatio

n p

roje

cts

will

be u

nderw

ay.

City

of

Berk

ele

y/

Housin

g &

Com

munity

Serv

ices

Depart

ment

Housin

g T

rust

Fund

This

pro

ject

help

s f

inance t

he

acquis

ition a

nd r

ehabili

tatio

n o

f

aff

ord

able

renta

l housin

g d

evelo

pm

ents

thro

ugh t

he C

ity o

f B

erk

ele

y's H

ousin

g

Tru

st

Fund.

City

-wid

e,

2180

Milv

ia S

treet,

2nd

Flo

or,

Berk

ele

y,

CA

94704

June 3

0,

2013

$344,4

45 C

DB

G

Decent

Housin

gIm

pro

ved

aff

ord

abili

ty

22 H

ousin

g

Units

22.

Unpro

gra

mm

e

d F

unds

Renta

l

Housin

g

Pro

vid

e d

irect

loans t

o n

on-p

rofit

housin

g

rehabili

tatio

n p

roje

cts

, and c

oord

inate

with

oth

er

sta

te s

ourc

es o

f fin

ancin

g s

uch a

s

MH

P a

nd M

HS

A.

7

Berk

ele

y F

ood

and H

ousin

g

Pro

ject

Men's

Overn

ight

Shelte

r

The B

erk

ele

y F

ood a

nd H

ousin

g

Pro

ject

pro

vid

es e

merg

ency

shelte

r,

food li

nens,

toile

trie

s,

access t

o

counselin

g a

nd c

ase m

anagem

ent

to

adult

hom

ele

ss m

en in

dow

nto

wn

Berk

ele

y.

1932 C

ente

r S

T,

Berk

ele

y, C

A

94704

June 3

0,

2013

$181,0

25 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty550 P

eople

03T

.

Opera

ting

Costs

Hom

ele

ss

Pro

gra

ms.

570.2

01 (

e)

Hom

ele

ss/

HIV

/AID

S

BF

HP

pro

poses t

hat

by

June 3

0,

2013,

(a)

40 c

lients

will

exi

t w

ith e

mplo

yment;

and (

b)

50 c

lients

will

obta

in p

erm

anent

housin

g,

25

of

whom

will

do s

o w

ithin

60 d

ays

of

exi

t.

8

Bio

tech

Part

ners

Bio

tech A

cadem

y

at

Berk

ele

y H

igh

Bio

tech P

art

ners

will

pro

vid

e 5

0 a

t-risk

junio

rs a

nd s

enio

rs a

t B

erk

ele

y H

igh

Shool w

ith t

uto

ring,

counselin

g,

job

sera

ch a

ssis

tance,

and in

tern

ship

pla

cem

ents

with

com

panie

s in

the

bio

tech f

ield

.

800 D

wig

ht

Way,

Berk

ele

y C

A 9

4710

June 3

0,

2013

$69,8

55 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty47 P

eople

05D

. Y

outh

Serv

ices.

570.2

01 (

e)

Public

Serv

ices

By

June 3

0,

2013;

(a)

38 s

tudents

will

be

pla

ced in

inte

rnship

s;

(b)

10 s

tudents

will

enro

ll in

post-

secondary

educatio

n;

(c)

14

stu

dents

will

gra

duate

fro

m h

igh s

chool;

and

(d)

45 w

ill b

e p

rom

ote

d t

o t

he n

ext

gra

de

level.

HO

US

ING

PR

OJE

CT

S

PU

BLIC

SE

RV

ICE

S

g:/p

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ent 1 O

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ctives &

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Ob

jectives a

nd O

utc

om

es

Pag

e 1

of

42/2

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012

ATTACHMENT 1

Page 1 of 4

Cit

y o

f B

erk

ele

y A

nn

ua

l A

cti

on

Pla

n P

Y 2

01

2

Att

ac

hm

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t 1

Co

mm

un

ity D

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als

, O

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cti

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an

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IDIS

Pro

ject

Num

ber

Agency

Pro

ject(

s)

Descriptio

nLocatio

nE

xpecte

d

Com

ple

tion D

ate

Fundin

gH

UD

Obje

ctiv

e

Cate

gory

HU

D O

utc

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Cate

gory

Pro

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Level

Accom

plis

h-

ments

Matr

ix C

ode

Priority

Need

Cate

gory

Pro

posed O

utc

om

es

9

East

Bay

Com

munity

Law

Cente

r

Fair H

ousin

g/

Subsid

ized

Housin

g S

upport

&

Advocacy

EB

CLC

will

pro

vid

e o

utr

each,

train

ing,

fair h

ousin

g c

ounselin

g s

erv

ices t

o u

p

to 6

0 h

ousehold

s,

investig

atio

n o

f 20

fair h

ousin

g c

om

pla

ints

, te

nant/

landlo

rd

media

tion,

and a

t le

ast

two f

air h

ousin

g

testin

g/a

udits

with

follo

w-u

p t

rain

ing f

or

non-c

om

plia

nt

pro

pert

y ow

ners

.

City

-wid

e,

1966

San P

ablo

Ave,

Berk

ele

y, C

A

94703

June 3

0,

2013

$34,9

40 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

accessib

ility

60 P

eople

05J.

Fair

Housin

g.

570.2

01 (

e)

Public

Serv

ices

By

6/3

0/2

013,

8 c

lients

will

have le

gal

dis

pute

s r

esolv

ed,

12 c

lients

will

have r

ights

pro

tecte

d,

acquired o

r re

sto

red,

and 2

audits

will

be a

ccom

plis

hed.

10

Resourc

es f

or

Com

munity

Develo

pm

ent

Socia

l Serv

ices a

t

Specia

l Needs

Housin

g

RC

D s

taff

pro

vid

e c

ase m

anagem

ent

and s

ocia

l serv

ices b

roke

rage a

t

severa

l site

s p

rovid

ing h

ousin

g f

or

form

erly

hom

ele

ss a

nd d

isable

d p

eople

in B

erk

ele

y.

City

-wid

e,

2730

Tele

gra

ph A

ve,

Berk

ele

y, C

A

94705

June 3

0,

2013

$9,8

30 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

accessib

ility

96 P

eople

05.

Oth

er

Public

Serv

ices

570.2

01 (

e)

Public

Serv

ices

By

6/3

0/2

013,

95 r

esid

ents

will

rem

ain

sta

bly

housed f

or

6 m

onth

s o

r lo

nger

and 1

35

resid

ents

will

obta

in e

nhanced s

kills

or

know

ledge.

11

Ris

ing S

un

Energ

y C

ente

r

Gre

en e

nerg

y

train

ing s

erv

ices

Ris

ing S

un w

ill t

rain

part

icip

ants

in

ecolit

era

cy,

job r

eadin

ess,

basic

constr

uctio

n,

and e

nerg

y eff

icie

ncy

assessm

ent.

T

he p

rogra

m a

lso o

ffers

on-t

he-job t

rain

ing a

nd in

tern

ship

s w

ith

em

plo

yers

in t

he G

reen B

uild

ing,

Energ

y E

ffic

iency

or

Build

ing

Perf

orm

ance I

ndustr

y.

2033 C

ente

r

Str

eet,

Berk

ele

y

CA

94704

June 3

0,

2013

$50,8

63 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty15 P

eople

05H

.

Em

plo

yment

Tra

inin

g.

570.2

01 (

e)

Public

Serv

ices

By

June 3

0,

2013,

11 c

lients

will

be

em

plo

yed w

ithin

3 m

onth

s o

f pro

gra

m e

xit,

5

clie

nts

will

reta

in e

mplo

yment

for

9 m

onth

s o

r

longer,

8 c

lients

will

obta

in a

Berk

ele

y Liv

ing

Wage,

and 9

clie

nts

who f

ound a

job w

ill e

arn

30%

more

than a

t entr

y in

to t

he p

rogra

m.

12

Wom

en's

Day-

Tim

e D

rop-I

n

Cente

r (W

DD

C)

Housin

g C

ase

Managem

ent

and

Safe

ty N

et

Serv

ices

WD

DC

pro

vid

es h

ousin

g c

ase

managem

ent

serv

ices t

o h

om

ele

ss

clie

nts

seeki

ng t

o m

ove f

rom

crisis

to a

hig

her

level o

f housin

g s

tabili

ty.

2218 A

cto

n S

treet,

Berk

ele

y, C

a

94702

June 3

0,

2013

$81,4

08 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty700 P

eople

03T

.

Opera

ting

Costs

Hom

ele

ss

Pro

gra

ms.

570.2

01 (

e)

Public

Serv

ices

By

June 3

0,

2013,

20 c

lients

will

exi

t th

e

pro

gra

m w

ith a

n in

com

e,

90 c

lients

will

obta

in

perm

anent

housin

g -

45 o

f w

hom

will

do s

o

with

in 6

0 d

ays

of

exi

t fr

om

the p

rogra

m,

90

clie

nts

who e

nte

red t

he p

rogra

m w

ith h

ousin

g

will

main

tain

their h

ousin

g,

and 1

25 c

lients

will

exi

t to

perm

anent

or

inte

rim

housin

g.

13

Alzheimer's

Services of

the East Bay

Interior and

Exterior

Improvements

CDBG funds will be used to

replace deteriorated built-in

cabinetry, and m

ake exterior

repairs including painting to this

facility that provide daytime

programming for Alzheimer's

patients.

2320 Channing

Way, Berkeley

CA

June 30, 2013

$47,670 CDBG

Suitable Living

Environments

Improved

sustainability1 Facility

03A. Senior

Centers.

570.201c

Public

Facilities

By June 30, 2013, cabinets will be

replaced and exterior will be painted.

14

Bay Area

Hispano

Institute for

Advancement

(BAHIA)

Exterior

Improvements

CDBG funding will be used to

replace exterior siding, gutters, a

window and an exterior column at

the James Kenney Recreation

Facility, occupied by BAHIA for

bilingual child development

programs.

1720 8th Street,

Berkeley CA

94710

June 30, 2013

$18,450 CDBG

Suitable Living

Environments

Improved

sustainability1 Facility

03M.

Childcare

Centers.

570.201c

Public

Facilities

By June 30, 2013, exterior

improvements will be completed.

15

Berk

ele

y F

ood

and H

ousin

g

Pro

ject

Flo

oring,

Win

dow

s,

Dis

hw

asher

Repla

cem

ents

Fundin

g w

ill b

e u

sed t

o r

epla

ce

dete

riora

ted f

looring,

repla

ce s

ingle

pane w

indow

s a

nd p

urc

hase a

new

Energ

y S

tar

dis

hw

asher

at

wom

en's

shelte

r.

2140 D

wig

ht

Way,

Berk

ele

y 94704

June 3

0,

2013

$92,4

06 C

DB

G

Suita

ble

Liv

ing

Environm

ents

Impro

ved

Susta

inabili

ty1 F

acili

ty

03C

.

Hom

ele

ss

Facili

ties

Impro

vem

ents

. 570.2

01c

Public

Facili

ties

By

June 3

0,

2013,

flooring,

win

dow

s a

nd

dis

hw

asher

will

be r

epla

ced.

16

Build

ing

Opport

uniti

es

for

Self-

Suff

icie

ncy

Inte

rior

renovatio

ns

Fundin

g w

ill b

e u

sed t

o in

sta

ll a h

alf-

bath

room

and m

ake

fin

al i

mpro

vem

ents

to c

onvert

space f

orm

erly

used f

or

sta

ff

into

a r

esid

ence f

or

a h

om

ele

ss f

am

ily

2111 M

cK

inle

y

Avenue,

Berk

ele

y

CA

June 3

0,

2013

$30,5

82 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty1 F

acili

ty

03C

.

Hom

ele

ss

Facili

ties

Impro

vem

ents

. 570.2

01c

Public

Facili

ties

By

June 3

0,

2013,

inte

rior

impro

vem

ents

will

be c

om

ple

ted.

17

City

of

Berk

ele

y/

Housin

g &

Com

munity

Serv

ices

Depart

ment

Public

Facili

ties

Impro

vem

ents

City

of

Berk

ele

y H

ousin

g D

epart

ment

sta

ff im

ple

ment

public

facili

ties

impro

vem

ents

and in

cre

ase t

he

num

ber

of

public

facili

ties

impro

vem

ents

.

city

-wid

eJune 3

0,

2013

$133,9

05 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty4 F

acili

ties

03.

Public

Facili

ties

Impro

vem

ents

. 570.2

01c

Public

Facili

ties

By

June 3

0,

2013,

Housin

g D

ept

sta

ff w

ill

work

to c

om

ple

te 4

com

munity

facili

ties

rehabili

tatio

n p

roje

cts

.

18

Fre

d F

inch

Youth

Cente

r

Bath

rroom

Renovatio

n

Funds w

ill b

e u

sed t

o r

enovate

and

make

AD

A c

om

plia

nt

a b

ath

room

for

in

this

Tra

nsiti

onal H

ousin

g F

acili

ty f

or

hom

ele

ss T

ransiti

on-A

ge Y

outh

.

3404 K

ing S

treet,

Berk

ele

y C

A

June 3

0,

2013

$10,2

40 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty1 F

acili

ty

03C

.

Hom

ele

ss

Facili

ties

Impro

vem

ents

. 570.2

01c

Public

Facili

ties

By

June 3

0,

2013,

first

floor

bath

room

will

be

renovate

d.

19

Life

long M

edic

al

Care

Denta

l Clin

ic

Flo

oring

Funds w

ill b

e u

sed t

o in

sta

ll new

flooring a

t th

is D

enta

l Clin

ic s

erv

ing lo

w-

incom

e B

erk

ele

y re

sid

ents

.

2100 B

row

nin

g

Str

eet,

Berk

ele

y

CA

94702

June 3

0,

2013

$36,0

93 C

DB

GS

uita

ble

Liv

ing

Environm

ents

Impro

ved

susta

inabili

ty3 F

acili

ties

03P

Health

Facili

ties

Impro

vem

ents

. 570.2

01c

Public

Facili

ties

By

June 3

0,

2013,

flooring w

ill b

e r

epla

ced.

PU

BLIC

/CO

MM

UN

ITY

FA

CIL

ITIE

S

g:/p

pm

b/A

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ent 1 O

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jectives a

nd O

utc

om

es

Pag

e 2

of

42/2

2/2

012

ATTACHMENT 1

Page 2 of 4

Cit

y o

f B

erk

ele

y A

nn

ua

l A

cti

on

Pla

n P

Y 2

01

2

Att

ac

hm

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t 1

Co

mm

un

ity D

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pm

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Pro

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Num

ber

Agency

Pro

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Descriptio

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nE

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Com

ple

tion D

ate

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gH

UD

Obje

ctiv

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Cate

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HU

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Level

Accom

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Matr

ix C

ode

Priority

Need

Cate

gory

Pro

posed O

utc

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20

Rebuild

ing

Togeth

er

Com

munity

Facili

ties P

roje

ct

The C

om

munity

Facili

ty R

ehabili

tatio

n

Pro

gra

m p

rovid

es r

epairs t

o f

ive t

o t

en

facili

ties h

ousin

g c

om

munity

agencie

s

serv

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ATTACHMENT 1

Page 4 of 4

FY 2013 Community Agency Allocations - All Funds

FY 2012 FY 2013 General Other

Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds

Arts

Berkeley Art Center 68,713 66,652 66,652 Civic Arts Grants 246,475 239,081 239,081

Arts Total 315,188 305,732 - - 305,732 $0

Childcare Bay Area Hispano Institute for Advancement 108,252 106,389 106,389 Berkeley-Albany Licensed Day Care Operators 261,043 256,549 256,549 Ephesians Children's Center - Childcare Program 89,068 87,535 87,535

Nia House Learning Center 34,846 34,246 34,246

St. John's Child Care 48,412 47,579 47,579 Childcare Total 541,621 532,297 - - 532,297 -

Community Facilities Improvements Alzheimer's Services of the East Bay

Cabinetry/Exterior Painting 47,670 47,670 Bay Area Hispano Institute for Advancement

James Kenney Exterior Siding 18,450 18,450

Berkeley Food & Housing Project

Flooring/Windows/Dishwasher 20,000 92,406 92,406

North County Women's Center Renovations 3,703 -

Building Opportunities for Self Sufficiency:

McKinley House 30,582 30,582

Fred Finch Youth Center Bathroom/Fixtures 10,240 10,240

Lifelong Medical Care

Dental Clinic Flooring 36,093 36,093

Multicultural Institute 7th Street Facility Upgrades 60,000 -

Rebuilding Together

Community Facilities 25,000 24,575 24,575

Women's Daytime Drop-In Center

Facility Improvements 40,000 -

Community Facilities Improvements Total 148,703 260,016 260,016 - - -

Community Media Berkeley Community Media 230,710 230,710 213,210 17,500

Community Media Total 230,710 230,710 - - 213,210 17,500

Disability Programs Bay Area Outreach and Recreation Program

Fitness Access for People with Physical

Disabilities 30,379 29,856 29,856

Recreation, Transportation & Outreach to

People with Disabilities 12,000 11,793 11,793

Berkeley Place 17,282 16,985 16,985 Bonita House

Creative Wellness Center 14,679 14,426 14,426

Center for Independent Living:

Residential Access Project for Disabled 142,675 140,219 140,219 Blind Services (one-year only) 10,000 0 Employment 37,248 36,607 36,607

Easy Does It 915,255 938,198 938,198

Through the Looking Glass 27,719 27,242 27,242

Disability Programs Total 1,207,237 1,215,326 140,219 - 136,909 938,198 Economic Development Berkeley Convention and Visitors Bureau 369,592 410,984 410,984

Economic Development Total 369,592 410,984 - - 410,984

Employment Training Biotech Partners – Biotech Academy at Berkeley

High 71,063 69,840 69,840

Bread Project 41,886 41,165 41,165 Inter-City Services 96,701 95,036 95,036

Multicultural Institute Employment and Training 72,645 71,394 71,394

Rising Sun – Green Energy Training Services 51,743 50,852 50,852

Employment Training Total 334,038 328,288 120,692 - 207,596 -

Health Lifelong Medical Care:

ATTACHMENT 2

Page 1 of 4



Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds Access for Uninsured (BPC, WBFP, Uninsured) 140,463 138,045 138,045

Elder Care/Over 60 Clinic 43,932 43,176 43,176 Hypertension/Chronic Health Program 81,796 80,388 80,388

Health Total 266,191 261,609 - - 261,609 -

Homeless Services Alameda County Homeless Action Center

SSI Advocacy Project 74,552 73,613 53,613 20,000 PCEI -SSI Advocacy 53,660 52,736 52,736

Alameda County Network of Mental Health Clients Berkeley Drop-In Center 88,480 86,957 86,957 Shelter Plus Care Administration 2,910 2,860 2,860

Berkeley Food & Housing Project

Case Management Center 10,300 10,123 10,123

Men's Overnight Assistance Center 184,156 180,986 180,986

Multi-Service Center 200,750 197,294 197,294 Quarter Meal 46,588 45,786 45,786

Russell Street Supportive Housing Program 13,274 13,045 13,045

Shelter Plus Care Administration 24,006 23,593 23,593 Winter Shelter 6,091 5,986 5,986 Women's Shelter 118,509 116,469 116,469 Housing Retention Program 159,754 63,573 63,573 PCEI: Centralized Shelter Reservation Program 34,700 34,103 34,103

Priority Home Program 284,583 275,235 9,348

Bonita House Supported Living 14,969 14,711 14,711 Shelter Plus Care Administration 3,500 3,440 3,440

Building Opportunities for Self Sufficiency:

Multi-Agency Service Center (MASC) 179,225 174,293 70,000 104,293

MASC Health & Human Services Locker

Program Contract 40,255 39,562 39,562

Harrison House Singles/Recovery Services 112,208 110,277 16,778 93,499

Harrison House Family Shelter 28,191 27,706 27,706

Harrison House Sankofa Transitional Housing 26,713 26,253 26,253

Shelter Plus Care Administration 13,095 12,870 12,870

City of Berkeley EveryOne Home 15,000 15,000 15,000

City of Oakland - Winter Shelter Program 61,000 61,000 61,000 Dorothy Day

Berkeley Emergency Storm Shelter 16,490 16,206 16,206

Trinity Church Breakfast 30,861 30,329 30,329 Trinity Church Lease 9,864 9,694 9,694

Eden Council for Hope and Opportunity: Senior Home Equity Conversion -

Family Violence Law Center - Domestic Violence &

Homelessness Prevention Project 88,554 87,030 87,030

Fred Finch Youth Center:

Turning Point 88,173 86,655 86,655

Lifelong Medical Care:

Acupuncture Detox Clinic ($21,700 is one year

only) 66,700 44,225 44,225

COACH Shelter Plus Care Social Worker 53,931 53,003 53,003

Supportive Housing Program UA Homes 53,166 52,250 52,250 Shelter Plus Care Administration 5,413 5,319 5,319 PCEI: Square One Supportive Housing 97,000 95,330 95,330

New Bridge Foundation 85,000 83,537 83,537

Options Recovery Services - Detox Services & Day

Case Manager/Housing Benefits Coordinator 40,000 39,311 39,311

Day Treatment Program 38,800 38,132 38,132

Dual Diagnosis Clinic 116,400 114,396 114,396

Rubicon Workforce Services 32,731 32,168 32,168 Work Maturity Training Program 56,260 55,292 55,292

Shelter Plus Care Administration 3,153 3,098 3,098 Telegraph Business Improvement District PCEI: Berkeley Host Program 100,000 49,139 49,139

Toolworks, Inc. Supportive Housing 48,500 47,665 47,665

United for Health 10,000 9,828 9,828

Women's Daytime Drop-In Center:

Health & Housing Support Services 38,777 38,110 9,551 28,559

ATTACHMENT 2

Page 2 of 4



Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds

Housing Case Management 73,192 71,932 71,932

Bridget Transitional House Case Management 24,256 23,838 23,838

Shelter Plus Care Administration 5,852 5,751 5,751 Winter Shelter Program 4,935 4,850 4,850

Youth Engagement Advocacy Housing Youth Emergency Assistance Hostel 111,026 109,115 109,115

PCEI: Transition Age Youth Program - 0 -

Homeless Services Total 2,810,919 2,883,024 262,469 86,778 275,235 2,238,542 20,000

Housing Development & Rehabilitation

Affordable Housing Associates CHDO General Operating Support refer to HTF refer to HTF -

Bay Area Community Land Trust (one year only) 5,078 -

Community Energy Services Corporation 287,279 282,334 282,334

Rebuilding Together

Safe Home Project 100,000 98,279 98,279

Resources for Community Development

Rehab of U.A. Homes and U.A. Coop refer to HTF refer to HTF Social Services & Special Needs 10,000 9,828 9,828 Housing Development & Rehabilitation Total 402,357 390,440 390,440 - - -

Legal/Advocacy Cooperative Center Federal Credit Union

Education for Financial Literacy - East Bay Community Law Center

Criminal Records Remedies Advocacy 9,786 9,618 9,618

Housing Advocacy 19,572 19,235 19,235

Neighborhood Justice Clinic 19,562 19,225 19,225

Fair Housing Agency 35,544 34,932 34,932

Legal/Advocacy Total 84,464 83,010 34,932 - 48,078 -

Other Animal Rescue 24,229 23,812 23,812

Berkeley Alliance 58,148 57,147 57,147

Ecology Center Urban Agriculture & Healthy Food 10,300 10,123 10,123

Eden Information & Referral 35,000 35,000 35,000 McGee Avenue Baptist Church 17,116 16,821 16,821 Sisters Together Empowering Peers (STEP) 14,000 13,759 13,759 SEEDS Community Resolution Center 72,685 71,434 71,434 South Berkeley Community Church - Nutrition 8,354 8,210 8,210

Other Total 239,831 236,305 - - 236,305 -

Recreation Ephesians Children's Center - Greg Brown Park

Supervision 18,898 18,573 18,573

Recreation Total 18,898 18,573 - - 18,573 -

Seniors Alzheimer's Services of the East Bay

Dementia Specific Services 19,572 19,235 19,235

J-Sei (formerly Japanese American Services of the

East Bay) (one year only) 10,000 0

Seniors Total 29,572 19,235 - - 19,235 -

Youth Bay Area Community Resources

Malcolm X School Counseling 18,330 18,014 18,014

Berkeley Boosters: Police Activities League Youth Development 120,939 118,857 118,857

Berkeley Organizing Congregations for Action - Safe

Community Partnerships Program (one year only) 10,000 0

Berkeley Youth Alternatives: Afterschool Program 27,762 27,284 27,284 Counseling 17,749 17,443 17,443 Parks - Youth Employment (one year only) 30,000 0

East Bay Asian Youth Center - RISE Program 225,459 221,578 221,578

Lifelong Medical Care: Rosa Parks Collaborative 46,758 45,953 45,953

Multicultural Institute Youth Mentoring 35,069 34,465 34,465

Pacific Center for Human Growth - Safer Schools

Project 24,259 23,841 23,841

ATTACHMENT 2

Page 3 of 4



Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds South Berkeley Community Church - Children's Art

and Dinner Project 13,850 13,612 13,612

Stiles Hall 47,288 46,474 46,474

UC Berkeley - CalCorps Public Service Center 48,952 48,109 48,109

Waterside Workshop (formerly Tinkers) -

Youth Boat Building 12,500 12,285 12,285 Youth Bike Mechanics 10,000 9,828 9,828

YMCA Berkeley – South Berkeley Healthy Minds, Healthy Lifestyles Project 0

Youth Spirit Artworks 35,250 34,643 34,643 Youth Total 724,165 672,388 - - 672,388 -

TOTAL COMMUNITY AGENCY ALLOCATIONS 7,723,486 7,847,938 1,208,768 275,235 5,301,458 975,698

o Community Development Block Grant (CDBG)/Emergency Solutions Grant (ESG)

ATTACHMENT 2

Page 4 of 4

City of Berkeley Annual Action Plan for PY 2012

Attachment 3

Proj. # Agency Project Name Award Amount

1 Center for Indep. Living Residential Access Project for Disabled 140,250$

2 Commty. Energy Services Home Safety & Repair Program 282,395$

3 Rebuilding Together Safe Home Project 98,300$

4 COB/Housing & Commty Svcs.Loan Services 128,295$

5 COB/Housing & Commty Svcs.Senior and Disabled Rehab Program 171,600$

COB/Housing & Commty Svcs.Rehab Loans 150,000$

6 COB/Housing & Commty Svcs.Housing Development: M/F Rehab 361,193$

COB/Housing & Commty Svcs.Housing Trust Fund 344,445$

Subtotal Housing Projects 1,676,478$

7 Berkeley Food & Hsg. Proj. Men's Overnight Shelter 181,025$

8 Biotech Partners Biotech Academy at Berkeley High 69,855$

9 East Bay Community Law CenterFair Housing 34,940$

10 Resources for Commty. Dev. Social Services at Special Needs Housing 9,830$

11 Rising Sun Energy Center Green Energy Training Services 50,863$

12 Women's Daytime Drop-In Housing Case Management 81,408$

Subtotal Public Services Projects 427,921$

13 Alzheimer's Services East BayInterior and Exterior Improvements 47,670$

14 BAHIA Exterior Improvements 18,450$

15 Berkeley Food & Hsg. Proj. Flooring, Windows, Dishwasher Replacement 92,406$

16 BOSS Interior Renovations 30,582$

17 COB/Housing Public Facilities Improvements 133,905$

18 Fred Finch Youth Center Bathroom Renovation 10,240$

19 Lifelong Medical Care Flooring Replacement 36,093$

20 Rebuilding Together Community Facilities 24,575$

Subtotal Public Facilities Projects 393,921$

21 COB/Housing CDBG Planning and Administration 350,402$

22 COB/City Manager's Office Support Costs 129,600$

Subtotal Planning & Admin Projects* 480,002$

GRAND TOTAL ALL CDBG PROJECTS 2,978,322$

Berkeley Food & Hsg. Proj. Rapid Re-Housing Project 266,711$

COB/Housing & Commty Svcs.Rapid Re-Housing Project 32,920$

COB/Housing & Commty Svcs.Homeless Management Information System 6,700$

COB/Housing & Commty Svcs.Program Planning and Administration 28,861$

GRAND TOTAL ALL ESG PROJECTS 335,192$

31 COB/Housing HOME Administration 60,276$

4 COB/Housing Housing Trust Fund** 542,488$

GRAND TOTAL ALL HOME PROJECTS* 602,764$

Notes:

City of Berkeley CDBG, ESG and HOME Projects for 7/1/2012 - 6/30/2013

CDBG

ESG

HOME

**Total HOME funds is based on the assumption of an additional $30,000 in Program Income.

* Planning & Administration Cap assumes current year Program Income of $85,000.

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ATTACHMENT 5

Page 1 of 1

adavidson

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XX 5

Citizen Participation Plan for the City of Berkeley May 15, 2012

Page 1 of 8

Citizen Participation Plan

for the City of Berkeley

1. Encouragement of Citizen Participation Since the City of Berkeley began receiving the Community Development Block Grant (CDBG, in the mid-1970s), Emergency Solutions Grant (ESG, in the late 1980s), and HOME Partnership for Investment (HOME, in 1990) Programs, the City has incorporated full opportunities for citizens to participate in planning, development, and review of proposals for funding from these entitlement programs. As required by federal regulations from the U.S. Department of Housing and Urban Development (HUD) 1, citizens must be provided with a reasonable opportunity to participate in an advisory role in planning, implementing and assessing those programs and proposals. This Citizen Participation Plan (CPP) sets forth policies and procedures to provide for and encourage participation by the residents of Berkeley in the development of the City’s Consolidated Plan for Housing and Community Development (Consolidated Plan) and subsequent Annual Action Plans. The CPP also applies to any substantial amendments to the Consolidated Plan and to the preparation of the Consolidated Annual Performance and Evaluation Report (CAPER), which evaluates progress toward the Consolidated Plan objectives. The City of Berkeley submits a Consolidated Plan to HUD every 5 years and an Annual Action Plan to HUD every year. These documents are due to HUD by May 15. The CAPER is submitted to HUD by September 30 each year. Interested groups and individuals are encouraged to provide input into all aspects of the City’s consolidated planning activities – from assessing needs and setting priorities through performance evaluation. This CPP offers numerous opportunities for citizens to contribute information, ideas, and opinions about ways to provide decent housing, establishing and maintaining a suitable living environment, and expanding economic opportunities, particularly for low- and moderate-income persons.

1 1 The specific citizen participation plan requirement is stated in 24 CFR Part 91.105. HUD Consolidated

Planning regulations may be viewed online at http://www.hud.gov/offices/cpd/about/Consolidated Plan/index.cfm.

ATTACHMENT 6

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In developing its Consolidated Plan, Annual Action Plans, Substantial Amendments, CAPER and Section 108 applications to HUD, the City will take appropriate actions to encourage the participation of all of its citizens including:

• Low- and moderate-income persons, particularly those living in areas where federal funds are proposed to be used;

• Residents of predominantly low- and moderate-income neighborhoods,;

• Minorities;

• People with Limited English Proficiency;

• People with Disabilities; Residents of public and other assisted housing developments; and

• Local and regional institutions, the regional Continuum of Care (known as Everyone Home) and other organizations (including businesses, developers, nonprofit organizations, philanthropic organizations, and community-based and faith-based organizations.

The City of Berkeley is committed to keeping all interested groups and individuals informed of each phase of the consolidated planning process, and of activities being proposed or undertaken under HUD entitlement programs. Opportunities to comment on or participate in planning community development and affordable housing activities and projects will be publicized and disseminated as widely as possible in Berkeley.

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2. Public Hearings The City of Berkeley will conduct at least two public hearings each year to obtain citizens’ views and to respond to proposals and questions. The hearings are usually held before the Housing Advisory Commission which meets in South Berkeley in the City’s Neighborhood Strategy Area and/or before City Council. Hearings will take place at different stages of the consolidated planning process and together address:

• housing and community development needs;

• the proposed use of program funds, and

• program performance during the past year. At least one hearing will be held in the fall (usually in October before the Housing Advisory Commission), to solicit feedback on the City’s housing and community development needs and to review program performance during the past year. In addition, at least one hearing will be held in the spring (usually in March, before the Housing Advisory Commission, and/or April, before City Council) to solicit comments on the draft Consolidated Plan and/or Annual Action plans, which include the proposed use of CDBG, ESG and HOME funds. The information provided to the public on or before the public hearing will include:

• the amount of assistance the local government expects to receive (including grant funds and program income);

• the range of activities that may be undertaken;

• the estimated amount of funding that will benefit persons of low- and moderate-incomes; and

• the City’s plan to minimize displacement of persons and to assist any person displaced2, specifying the types and levels of assistance the City will make available (or require others to make available) to persons displaced, even if no displacement is expected to occur.

This information will be presented at the public hearing and is contained in the text of the Consolidated Plans and Annual Action Plans under review.

2 In making anti-displacement and relocation information available to affected persons, the City shall

follow the procedures identified for the federal Uniform Relocation Act (42 U.S.C. 4601 et seq., 42 U.S.C. 4621 et seq., and 42 U.S.C. 4651 et seq.), and the City’s Relocation for Repairs Ordinance (Berkeley Municipal Code Chapter 13.84.). The City of Berkeley will continue to make available on its web site anti-displacement and relocation information. This online resource may be viewed at http://www.cityofberkeley.info/housing/relocation/TenantRentalRelocation.html.

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3. Public Hearing Notices and Outreach

Information about the time, location, and subject of each hearing will be provided to citizens at least two weeks in advance by publication in a local newspaper, via email distribution lists, and via publication on the City’s website, www.cityofberkeley.info. Targeted outreach developed specifically for informing low- and moderate-income persons, particularly those residing in the NSA, minorities, residents of public and other affordable housing, and persons with disabilities will take place via distribution of notices to providers of services to these populations, including the Berkeley Housing Authority and non-profit affordable housing developers in Berkeley. Published notices will include instructions in Spanish and Chinese directing speakers of Spanish and Chinese to contact staff for translation or interpreting services. Outreach to Everyone Home, local businesses, Berkeley-based developers, nonprofit organizations, philanthropic organizations, and other community-based and faith-based organizations, will take place via notices sent to these organizations via email and/or regular mail. Every effort will be made to ensure that public hearings are inclusive. Hearings will be held at convenient times and locations, preferably in the evening and in places where people most affected by proposed activities can attend. The City will utilize facilities, such as the City’s Senior Centers, which are accessible to persons with mobility impairments. If notice is given at least seven days before a hearing date, the City will provide appropriate materials, equipment, and interpreting services to facilitate the participation of non-English speaking people and people with visual and/or hearing impairments. Interpreters will be provided at public hearings where a significant number of non-English speaking residents can be reasonably expected to participate. Public Hearing notices and citizen participation outreach related to the City’s Housing Trust Fund (HTF) allocation process will follow the policies and procedures outlined in the HTF Guidelines, which can be found here: http://www.cityofberkeley.info/ContentDisplay.aspx?id=6532

4. Publication of the Proposed Consolidated Plan and Annual Action Plans The City will publish proposed Consolidated Plans and Annual Action Plans in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and submit comments. The proposed Consolidated Plan (or “public comment draft”) shall include:

• the amount of assistance the City expects to receive (including grant funds and program income); and

• the range of activities that may be undertaken, including the estimated amount that will benefit persons of low- and moderate-incomes.

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A summary of the proposed Consolidated Plan and/or Annual Action Plan will be published in one or more newspapers of general circulation at the beginning of the required public comment period. The summary will describe the contents and purpose of the plan (including a summary of specific objectives), and include a list of locations where copies of the entire proposed Consolidated Plan and/or Annual Action Plan may be obtained or examined. The following are among the locations where copies of the public comment draft will be made available for inspection:

• Berkeley Main Library: Reference Desk, on the 2nd Floor, 2090 Kittredge Street, Berkeley; and

• Housing & Community Services Department, 2180 Milvia Street, 2nd Floor, Berkeley.

Citizens and groups may obtain a reasonable number of free copies of the proposed Consolidated Plan and/or Annual Action Plan by contacting the Housing & Community Services Department at (510) 981-5400 or [email protected].

5. Public Comments on the Proposed Consolidated Plan and/or Annual Action Plan

The City of Berkeley will receive comments from citizens on its proposed Consolidated Plan and/or Annual Action Plan for a period not less than 30 days prior to submission of the Plan(s) to HUD. All comments or views of citizens received in writing or orally at public hearings will be considered in preparing the final Plan(s). A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore shall be attached to the final Plan(s). Oral comments outside of the public hearing will not be considered, unless they are also provided directly to staff via email, letter, or other legible written form at the address provided in Section 4, above. The final version of the Consolidated Plan and/or Annual Action Plan as submitted to HUD will be posted on the City’s webpage.

6. Amending the Consolidated Plan and the Annual Action Plan HUD regulations at 24 CFR Part 91.505 require amendments to the Consolidated Plan and Annual Action Plans whenever an entitlement jurisdiction:

• Makes a change in its allocation priorities or a change in the method of distributing funds;

• Becomes aware of HUD-imposed regulatory changes guiding planning, reporting, monitoring, and evaluation requirements;

• Carries out an activity, using funds from any program covered by the Consolidated Plan (including program income), not previously described in the Action Plan; or

ATTACHMENT 6

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• Changes the purpose, scope, location, or beneficiaries of an activity. Some amendments will be considered substantial while others will be considered to be not substantial. All nonsubstantial amendments, including those required by HUD regulations, will be considered narrative changes to be completed by the City Manager in consultation with City staff, and will be published in the plans and online within a reasonable time after they are made. A proposed amendment is considered substantial when:

• A proposed action or change that may create a significant community impact. A significant community impact is defined as either:

o Any federal grant-funded project or activity that results in a significant environmental impact as that term is defined pursuant to the National Environmental Policy Act (NEPA) (42 U.S.C. 4231 et seq); or

o Any federal grant-funded project or activity that generates relocation of at least 20 resident households and/or two existing businesses which are subject to the federal Uniform Relocation Act (42 U.S.C. 4601 et seq., 42 U.S.C. 4621 et seq., and 42 U.S.C. 4651 et seq.).

• Changes in the use of CDBG funds from one eligible activity category to another (for example, from housing to public services, or to any other broad category within CDBG funding).3

• Changes in the use of Emergency Solutions Grant (ESG) funding from one of the following categories to another: 1) Emergency Shelter/Street Outreach, 2) HomelessPrevention/Rapid Re-housing, and 3) Homeless Management Information

The need to prepare a substantial amendment shall trigger use of the public participation requirements described below.

7. Public Notice of and Public Comment on Substantial Amendment. Once drafted, the City of Berkeley shall make the substantial amendment public and submit it to the Housing Advisory Commission for its review, comment, and recommendation to the City Council. Notice and opportunity to comment will be given to citizens through public notices in local newspapers and other appropriate means, such as the targeted distribution lists described above in Section 3. A public comment period of not less than 30 days will be provided prior to implementing any substantial amendments to the Consolidated Plan and/or Annual Action Plan. Housing and Community Services Department staff will prepare a summary of all comments received

3 A substantial change shall not include budget modifications within an approved budget for a project

where there is an increase and/or a decrease of federal funds from one eligible activity budget line item to another eligible activity budget line item, within the same project or contract budget. This does not include the transfer of funds between different contracted projects.

ATTACHMENT 6

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and, in cases where any citizens’ views are not accepted, provide reasons for the decision. This documentation will be attached to the substantial amendment, which will be available to the public and submitted to HUD.

8. Preparation of the Consolidated Annual Performance and Evaluation Report (CAPER)

Performance reports on programs covered by the Consolidated Plan/AAP are to be prepared by the City of Berkeley for annual submission to HUD by September 30. The City of Berkeley shall provide a preliminary draft of the CAPER to the Housing Advisory Commission and publish a notice announcing that the public shall have no less than 15 days to review and comment on the document. The CAPER shall be placed on view at the same public places where the Consolidated Plan/AAP shall be made available, and posted to the City’s website. All public comments received orally at public hearings or submitted in writing regarding the CAPER will be considered and a summary of these comments or views and staff responses shall be attached to the document. The City shall encourage commissioners and members of the public to review the performance detailed in the CAPER during the Fall public hearing.

9. Access to Records A reasonable number of free copies of the City of Berkeley Consolidated Plan for Housing and Community Development, Annual Action Plan, the Consolidated Annual Performance and Evaluation Report, as well as all amendments to the Consolidated Plan and Annual Action Plan will be available to citizens and groups requesting them. These documents shall be maintained for not less than 5 years on the City’s web site. Materials will also be made available in a form accessible to persons with disabilities upon request.

10. Technical Assistance The City shall make available, upon request, technical assistance to groups representing persons of low- and moderate-income (and other special needs) that request such assistance in developing proposals for funding assistance under any of the programs covered by the Plans. The City shall also hold at least one workshop for community agencies applying for City funding on or near the time of issuance of a Request for Proposals to explain issues related to various funding sources available, eligible activities, the application process itself, and to answer any questions applicants may have.

ATTACHMENT 6

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11. Citizen Complaints

The City of Berkeley shall accept written complaints and provide a substantive written response to any written citizen complaint within a reasonable period of time, not to exceed 15 working days, when the complaint concerns the Consolidated Plan, Annual Action Plans, amendments thereto, and performance reports. Complaint, comments and questions should be directed to: CDBG Coordinator Housing & Community Services Department City of Berkeley 2180 Milvia Street, 2nd Floor Berkeley, CA 94704 [email protected] (510) 981-5400

ATTACHMENT 6

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city of berkeley annual action plan for housing and … · 2012. 11. 13. · that operates mental...

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