city of quinte west public works and environmental services...

City of Quinte West

Public Works and Environmental Services Meeting Agenda

February 14, 2017 at 3:30 PM City Hall Council Chambers

1. Call to Order

2. Disclosure of Pecuniary Interest and the General Nature thereof

3. Approval of Agenda - February 14, 2017

a) Agenda of the Public Works and Environmental Services Committee held on February 14th, 2017

4. Approval of Minutes

a) Minutes of the Public Works & Environmental Services Committee Meeting held on December 14, 2016

Resolution: That the Minutes of the Public Works & Environmental Services Committee Meeting held on December 14, 2016 be approved;

5. Presentations

None

6. Public Meetings

None

7. Public Input

8. Committee Staff Reports

8.1 Director of Public Works and Environmental Services

a) Staff Report 17-007 Consolidated Public Works Facility Update

8.2 Water & Wastewater Services

a) Staff Report 17-008 Compliance and Operations Report

b) Staff Report 17-009 Committee Report DWS Annual Report

c) Staff Report 17-10 PW15-01 Trenton WWTP Headwork’s Upgrades Project

d) Staff Report 19-011 OVIVO LM Biosolids Mixing System

8.3 Engineering Services

a) Staff Report 17-004 Capital Works Progress Report

b) Staff Report 17-005 Maintenance Dredging at Barcovan Beach

8.4 Manager of Outdoor Operations

a) Staff Report 17-006 Operations Report

9. Printed Information

10. Non-Printed Information

11. Requests for Information

12. Adjournment

Next Regular Meeting

Next PWES Meeting: March 14, 2017

Quinte West Municipal Office – Council Chambers

7 Creswell Drive, Trenton

City of Quinte WestPublic Works and Environmental Services

Committee Minutes

Tuesday, December 13, 2016 City Hall Council Ghambers

1. Gall to Order

Councillor Fred Kuypers, Chaír called the meeting to order at 3:30 p.m

Members Present:

Councillor Fred Kuypers, ChairCou nci llor Al lan DeWitt, Vice-Chair (reg rets)Deputy Mayor Jim AlyeaCouncillor David McCueCouncillor Keith ReidCouncillor Bob WannamakerChuck Naphan, Public MemberBob Lockwood, Public MemberWayne Scaletta, Public Member (regrets)Mayor Jim Harrison

Staff Present:

Chris Angelo, Director of Publíc Works & Environmental ServicesMatt Tracey, Manager of WaterMastewaterTim Colasante, Manager of EngineeringJim Turner, Manager of Outdoor Operations (regrets)Stacy Dedlow, Recording Secretary

Others Present:

Ray VoskampMartha VoskampCarl NeilsonWayne NeilsonJanet NoyesBrian GrahamCouncillor Kuntze

Public Works and Environmental ServicesCommittee Minutes

Tuesday, December 13, 2016

2 Disclosure of Pecuniary lnterest and the General Nature thereofNone

3. Approval of Agenda - December 13, 2016

Agenda of the Public Works & Environmental Services Committee Meetingheld on December 13,2016

Moved by AlyeaSeconded by McCue

Resolution: That the Agenda of the Public Works & Environmental ServicesCommittee Meeting held on December 13,2016 be approved; Carried

4. Approval of Minutes

Minutes of the Public Works & Environmental Services Committee Meetingheld on November 8,2016

Moved by McCueSeconded by Lockwood

Resolution: That the Minutes of the Public Works & Environmental ServicesCommittee Meeting held on November 8, 2016 be approved; Carried

5. Presentation

Presentation from Leo SanchezDam Safety Review - Tremur Lake Dam

Mr. Sanchez presented information to the Committee on the structure ofthe Tremur Lake Dam. Mr. Sanchez addressed the design flow, therequired flow capacity, and how best to accommodate the flood levels. MrSanchez discussed the difference between a short and long weir.

Bob Wannamaker left the meeting at 4:06 p.m

Public MeetingsNone

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7. Public lnput

Councillor Kuntze advised the Committee that he supports the requests for aCommunity Safety Zone between Aikins Road and Frost Road as well assupports the street lighting along Hamilton Road and at Jeffrey Drive asresurfacing of Hamilton Road continues.

8. Committee Staff Reports

8.1. Director of Public Works and Environmental Services

a) Staff Report 16-067 Old Highway 2 - Speed Limit Review in area ofQuinte Gonservation

Moved by LockwoodSeconded by Naphan

That Committee recommends to Council that the Director of Public Works andEnvironmental Services Report #16-067 PWES be received; and

That Committee recommends to Council that the speed limit on Old Highway #2in front of Quinte Conservation Authority remain at 80km/hr; and

That Committee recommends to Council that staff request the OPP to continueto monitor this area for violations of the Highway Traffic Act.

Carried

b) Staff Report l6-068 Gounty Road 2 - Speed Limit Review in area ofWalmart to McMaster Road

Moved by AlyeaSeconded by Naphan

That Committee recommends to Council that the Director of Public Works andEnvironmental Services Report #16-068 PWES be received; and

a. That Committee recommends to Council that the speed limit on CountyRoad 2lrom 2nd Dug Hill Road to 15 meters west of Little Farm Road be50 km/hr; and

b. That Committee recommends to Council that the speed limit on CountyRoad 2 from 15 meters west of Little Farm Road to Wooler Road/CountyRoad 40 be 60 km/hr; and

c. That Committee recommends to Council that the speed limit on CountyRoad 2from Wooler Road/County Road 40 to McMaster Road remain at80 km/hr; and



d. That Committee recommends to Councilthat staff request the OPP tocontinue to monitor this area for violations of the Highway Traffic Act.

Garried

c) Staff Report 16-069 Community Safety Zone - Between Aikins Roadand Frost Road

Moved by HarrisonSeconded by Reid

That Committee recommends to Council that the area between Aikins Road andFrost Road on Old Highway 2 be designated as a Community Safety Zone andthat a bylaw be authorized. Carried

d) Staff Report l6-070 Consolidated Public Works Operational Facility

Moved by AlyeaSeconded by Lockwood

That the Director of Public Works and Environmental Services Staff Report 16-070 PWES regarding an update on the construction of the Consolidated PublicWorks Operational Facility be received as information. Carried

e) Staff Report 16-072 Gentennial Park Boat Launch Detailed Design

Moved by McCueSeconded by Lockwood

That Committee recommends to Council that the City retain ShoreplanEngineering Limited to complete a detailed design for the Centennial Park boatlaunch at a cost of $45,600.00 plus HST. Garried

8.2. Water & Wastewater Services

a) Staff Report l6-066 Purchase of Land East of South Perimeter Roadand North of Highway 2 - 387 Old Highway 2, Trenton ON, CFBMeterchamber Property

Moved by NaphanSeconded by McCue



That the agreement between the City and Her Majesty the Queen in Right ofCanada for the purchase of land, described as Part of PIN 40416-0101(LT), Portof Lot 8, Broken Front Concession, Geographíc Township of Sidney, City ofQuinte West, County of Hastings designated as Part 1, on Plan 21R-24546, befonruarded to Councilfor approval by by-law. Carried

b) Ståff Report l6-075 Operation and Compliance Report

Moved by LockwoodSeconded by Reid

That the Manager of Water and Wastewater Services Staff Report 16-075PWES be received as information. Garried

c) Staff Report 16-076 PWlS-01 Trenton WWTP Headwork's UpgradesProject

Moved by McCueSeconded by Alyea

That the Manager of Water and Wastewater Services Staff Report 16-076PWES regarding an update on PW15-01 Trenton \M/I/TP Headwork's UpgradesProject be received as information. Carried

d) Staff Report 16-077 The Corporation of the Gounty of Prince EdwardFire System Gommunications lnstallation on Mount Pelion Tower

Moved by HarrisonSeconded by Lockwood

That Committee recommends to Council that staff be authorized to enter into alicense agreement with The Corporation of the County of Prince Edward for theinstallation of a communications system on Mount Pelion, legally described asPlan 76 Lot21 to 22 Trenton Pumping STN and Water Tower L-SHPD 0.40 AC132.00 FR 132.00D. Carried

8.3. Engineering Services

a) Staff Report l6-073 CapitalWorks Progress Report

Moved by AlyeaSeconded by McCue



That the Manager of Engineering's CapitalWorks Staff Report 16-073 bereceived as information. Garried

b) Staff Report 16-074 Division Street Roundabout Design

Moved by HarrisonSeconded by McCue

That Committee recommends to Councilthat the City retain GHD EngineeringLimited to assist with a detailed design for the reconstruction of Division Streetincluding two possible Roundabouts at an upset cost of $50,000 plus HST.Garried

8.4. Manager of Outdoor Operations

a) Staff Report 16-0Tl Operations Report

Moved by AlyeaSeconded by Lockwood

That the Manager of Outdoor Operations Staff Report 16-071 PWES bereceived as information. Carried

9. Printed lnformation

Gouncil Follow-up Request from Councillor Kuntze

Moved by LockwoodSeconded by HarrisonThat the printed information be received for informationCarried

Letter from the Township of Stirling-Rawdon Re: Speed LimitReq uest(Su pplementary)

Moved by HarrisonSeconded by AlyeaThat Staff inform the Township of Stirling-Rawdon that all requests for aspeed limit change must follow the Speed Policy and protocol of the City ofQuinte West.Carried



10. Non-Printed lnformation

None

1'1. Requests for lnformation

Councillor McCue asked if the City should meet with other municipalitiesregarding Speed Policy changes. Mayor Harrison requested that staff send thespeed policy information to neighboring municipalities.

Moved by LockwoodSeconded by McCueThat Staff gather information and the cost of installing a streetlight at theTucker's Corners merge ramp from Harrington Road onto Wallbridge-LoyalistRoad.Carried

12. Adjournment

Moved by McCueSeconded by ReidThat the Public Works and Environmental Services Committee now adjourns at5:14 p.m.Garried

Next Regular Meeting: February 14,2017Quinte West Municipal Office - Council Ghambers

7 Creswell Drive, Trenton

cF Ku Stacy low, Recording Secretary

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STAFF REPORT 17-007 PWES

DATE: February 14, 2017 TO: Chair Fred Kuypers and Members of the Public Works and Environmental Services Committee FROM: Chris Angelo Director of Public Works and Environmental Services SUBJECT: Consolidated Public Works Operational Facility

Recommendation: That the Director of Public Works and Environmental Services Staff Report 17-007 PWES regarding an update on the construction of the Consolidated Public Works Operational Facility be received as information.

______________________________________________________________________

Background: The contract price with Aquicon Construction is $18,417,375.00 plus applicable taxes. The total project budget is $23M which includes design, engineering, contract admin, site supervision, Aquicon costs and soft costs. To date Aquicon costs amount to $17,003,873.00 plus taxes and there is approx. $1.2M net in change orders. Staff were advised by the contractor that the completion date is still the end of February with some works being completed by mid-March. Committee Members will find attached some information, updates and pictures of the progress to date of the construction of the Consolidated Public Works Facility on North Murray Street. The City’s Project Manager has provided the following summary of activities since the last update:

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Gensteel has constructed the railings outside. The elevator pit ladder is done. The roofer almost finished the metal parapet flashings. There is still metal cladding to install (above the roof parapet flashing) at the south wall above the low roof, at the swing doors in the low roof enclosure screen, and at the northwest corner of the building. The curtain wall installer crew have been working away on their curtain walls and on the supports for the storefront around main entry stair well. The overhead door company has been steadily working on their door operators. The alternate weather stripping still has to be installed on most of their doors. The drywall crew are busy taping and sanding drywall in the office areas and around the six exit doors in Room 231. They have been doing more boarding above the main entry stair. They have installed their T bar ceiling grids and including the suspended drywall bulkheads. They are also doing PC350 framing along Corridor 222. The flooring contractor has to do the epoxy coating at the Interior Wash Bay floor. Spada Tile has been laying ceramic tile doing floors and walls in the female washroom, female change room and male washroom. Working on the TSSA approval on the elevator. The plumbers have more rads and related piping to finish and they are still working on and off in Room 304. They have raised unit heaters 1 and 4 in Room 223. Then there will be the piping added by recent change orders. The control contractor has been steadily running conduit and wiring. The electricians had a crew working in Rooms 232A, 232B and 233. The issue with the light fixtures in the ACT ceilings was saved a couple weeks by making new brackets rather than ordering new powder coated white flanges. Financial impact:

This project is on track with the $23M budget

Comment Analysis:

Pictures below

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Painted drive through line

Corridor showing linear lighting

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Entryway

View of offices

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Vehicle storage bays

Interior wash bay

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Front View

Front View

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Fuel system and park wall

Bay Doors

STAFF REPORT 17-008PWES

DATE: February 14, 2017 TO: Chair Fred Kuypers and Members of the Public Works and

Environmental Services Committee FROM: Matt Tracey

Manager of Water and Wastewater Services SUBJECT: Operations and Compliance Information Report ________________________________________________________________ Recommendation: That the Manager of Water and Wastewater Services Staff Report 17-008 PWES be received as information.

Background: For committee information, outlined below is an update with respect to Water and Wastewater Services. Financial Impact: N/A

Public Input: N/A

Internal/External Consultation: N/A

Comments/Analysis:

On December 7, 2016, 2 Operators attended the mandatory certificate/licence renewal course – Diligence in Water Treatment Operations, provided by WCWC in Wellington, ON.

On January 16, 2017, 4 Operators attended a Newterra Plant Tour (Newterra is the manufacturer of Stonecrest WWTP treatment technology), in Brockville, ON.

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On January 23, 2017, 5 Operator attended the Newterra Plant Tour, in Brockville, ON.

On February 3, 2017, 7 Operators attended training at the Stonecrest Estates STP. Training was provided on Ultraviolet light equipment and instrumentation.

Bayside WT and WD

The Annual Compliance Inspection is underway. Staff are working with MOECC to finalize the Inspection.

As a result of interconnecting the Trenton and Bayside drinking water systems with the new trunk watermain on Hwy #2 in 2015, staff submitted an application to MOECC to consolidate the two drinking water permits and licenses. This consolidation will enable staff to continue operation of the interconnected watermain, and to provide continued operational flexibility.

Frankford/Batawa WT and WD

As part of the GAC media replacement project the Filter tanks have been re-coated and the underdrain system was replaced. The GAC media is scheduled for installation in March.

A small watermain leak on the river crossing resulted in City staff reporting a Spill to MOECC. Chlorinated Water was spilling into the Trent River from the broken watermain. Staff contracted a bridge inspection truck, to provide access to the main, and City staff made the repair. The spill lasted for a period of approximately twenty-five (25) hours. Staff estimate that approximately 90 cu.m of chlorinated water entered the Trent River with no apparent adverse effects on the environment. This leak was not in the area that was replaced as part of the 2016 capital project.

Trenton WT and WD

The carbon replacement project is scheduled to start in March.

A Notice of Commencement for both the new Bulk Water Loading Station and the Trenton WTP Decanter System projects have been advertised and posted on the City Web. Circulations to the adjacent land owners and interested Agencies will be completed before the end of February. Attached are copies of the notices.

Batawa WWT and WWC

No items to report at this time.

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Frankford WWT and WWC

No items to report at this time. Trenton WWT and WWC

The new UV Disinfection system has been installed and commissioned. City staff applied for approval from MOECC to Bypass UV Disinfection for a period of twenty-five (25) days. The UV Bypass was reported to start on January 9, 2017, and was completed on February 6, 2017. During this timeframe, approximately 380,000 cu.m of effluent bypassed UV Disinfection. Samples have been collected weekly throughout the Event.

Stonecrest Estates STP

City staff met with School Board representatives on February 1st to discuss decommissioning of the tile bed. This is a requirement of the final land transfer. Staff are working with the School Board, Developer and MOECC to see that this is completed.

Generally the new facility is working very well. Staff are working with the Developer and Equipment supplier to work through typical deficiency items.

Source Water Protection

The three annual reports for Source Water Protection have been completed and submitted to the Source Protection Authority as required under the Clean Water Act.

A work plan has been developed for 2017 to further the implementation and staff will be working with specific land owners to complete the required Risk Management Plans.

In 2016 there were 16 applications submitted to the Risk Management Official for review and approval. In general the screening, application and approval processes implemented by staff seem to be working reasonably well.

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City of Quinte West

NOTICE OF STUDY COMMENCEMENT

Bulk Water Loading Facility – Class Environmental Assessment The City of Quinte West has initiated a study to determine the preferred solution for providing bulk water loading facilities to service water trucks transporting water from the Trenton Water Treatment Plant to the surrounding areas. Currently, this service is provided at the Trenton Public Works yard on Pelham Street, scheduled for closure. Options include the design and construction of a new bulk water loading facility on Glen Miller Road north of Highway 401 (see map). This project is being planned in accordance with the requirements for a Schedule “B” Municipal Class Environmental Assessment (EA). The Class EA process includes consultation with the public and review agencies, an evaluation of viable alternative solutions, an assessment of the impacts of the alternative solutions, identification of measures to mitigate any adverse impacts, and the selection of a preferred solution. Public input and comments are invited, for incorporation into the planning and design of this project, and will be received until March 17, 2017. All comments received will become part of the project record that will be made available for public review. If you have any comments or questions regarding this project, or would like to receive further information, please send an email to one of the following project contacts: Matt Tracey Tony Guerrerra, P. Eng. Manager Water & Wastewater Services The Greer Galloway Group Inc. Public Works & Environmental Services 1620 Wallbridge Loyalist Road City of Quinte West Belleville, ON K8N 4Z5 7 Creswell Drive, PO Box 490 T: (613) 966-3068 Trenton, ON K8V 5R6 F: (613) 966-3087 T: (613) 392-2841 ext. 4482 Email: [email protected] F: (613) 392-7151 Email: [email protected] This notice issued February 16, 2017. Under the Freedom of Information and Protection of Privacy Act and the Environmental Assessment Act, unless otherwise stated in the submission, any personal information such as name, address, telephone number and property location included in a submission will become part of the public record files for this project and will be released, if requested, to any person.

mailto:[email protected]


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City of Quinte West

NOTICE OF STUDY COMMENCEMENT

Trenton Water Plant - Class Environmental Assessment The City of Quinte West has initiated a planning process to develop a solution for improving the management of process residual waste at the Trenton Water Treatment Plant on Chester Road. The goal is to reduce the amount of process waste that is currently directed to the wastewater treatment plant. This project is being planned in accordance with the requirements for a Schedule “B” Municipal Class Environmental Assessment (EA). The Class EA process includes consultation with the public and review agencies, an evaluation of viable alternative solutions, an assessment of the impacts of the alternative solutions, identification of measures to mitigate any adverse impacts, and the selection of a preferred solution. Public input and comments are invited, for incorporation into the planning and design of this project, and will be received until March 17, 2017. All comments received will become part of the project file that will be made available for public review. If you have any comments or questions regarding this project, or would like to receive further information, please send an email to one of the following project contacts: Matt Tracey Tony Guerrerra, P. Eng. Manager Water & Wastewater Services The Greer Galloway Group Inc. Public Works & Environmental Services 1620 Wallbridge Loyalist Road City of Quinte West Belleville, ON K8N 4Z5 7 Creswell Drive, PO Box 490 T: (613) 966-3068 Trenton, ON K8V 5R6 F: (613) 966-3087 T: (613) 392-2841 ext. 4482 Email: [email protected] F: (613) 392-7151 Email: [email protected] This notice issued February 16, 2017. Under the Freedom of Information and Protection of Privacy Act and the Environmental Assessment Act, unless otherwise stated in the submission, any personal information such as name, address, telephone number and property location included in a submission will become part of the public record files for this project and will be released, if requested, to any person.




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DATE: February 14, 2017 TO: Mayor Jim Harrison, and Members of Municipal Council, Chair Fred

Kuypers, and Public Works and Environmental Services Committee Members

FROM: Amy Russell

Compliance Coordinator SUBJECT: 2016 Annual & Summary Drinking Water System Reports ________________________________________________________________ Recommendation: That the Compliance Coordinator’s Staff Report 17-009 PWES be received as information.

Background: In accordance with Ontario Regulation 170/03, section 11, an Annual Report shall be prepared not later than February 28 in the following year to which a report is being made in the case of a Large Municipal Residential System. Schedule 22 of O. Reg. 170/03 requires provision of a Summary Report to Municipal Council members, not later than March 31 of the following year to which a report is being made. This report is a combination of both the Annual and Summary Report as required by the regulation.

Comments: Please find enclosed your copy of the 2016 Annual Drinking Water System Reports. Note, the Drinking Water System Reports can also be found on the City website at www.quintewest.ca. Further, in accordance with O. Reg. 170/03 Schedule 22, the requirements of applicable legislation shall be relayed to members of Council. A highlight of the City’s compliance, and non-compliance situations with the pertinent legislation, has been detailed in the Summary Reports for each Drinking Water System. To review any legislation outlined in the Summary Report, please visit www.e-laws.gov.on.ca, or feel free to contact Amy Russell at x 4419.

http://www.quintewest.ca/

http://www.e-laws.gov.on.ca/


DATE: February 14, 2017 TO: Chair Fred Kuypers and Members of the Public Works and

Environmental Services Committee FROM: Matt Tracey

Manager of Water and Wastewater Services SUBJECT: PW15-01 Trenton WWTP Headwork’s Upgrades Project ________________________________________________________________ Recommendation: That the Manager of Water and Wastewater Services Staff Report 17-010 PWES regarding an update on PW15-01 Trenton WWTP Headwork’s Upgrades Project be received as information.

Background: Committee members will find attached some information and updates of the progress to date of the reconstruction of the Trenton Wastewater Treatment Plant in Centennial Park. In summary, the project is proceeding well. The scheduled completion date is still anticipated to be December 15, 2017, with various equipment being commissioned throughout the duration of the project. At this point one rotary drum thickener, inlet screens and grit system are essentially complete and ready for commissioning, one primary and secondary clarifier will be started in early January. The awarded contract price with Peak Engineering & Construction Ltd. was $22,937,500.00 plus applicable taxes. The total project budget is 25.5M which includes construction, contingency allowance, SCADA system integration, contract administration, and site supervision. To date (Peak PC 14 issued), we have spent $15,869,544.04 (65%) plus taxes.

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Financial Impact: This project is on track with the $25.5M budget and is still scheduled to be completed by December 15, 2017.

Public Input: N/A

Internal/External Consultation: N/A

Comments/Analysis: The overall project is proceeding well. Attached are photos taken of recent accomplishments.

December 7, 2016 – Workshop Masonry Installation

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December 8, 2016 – Blower SST Piping

December 12, 2016 – Primary Scum Process Installation

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December 14, 2016 – CEPT Room Revised Layout

December 14, 2016 – Grit Classifier Drain Pipe Modifications

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December 14, 2016 – Headworks Odour Control Ductwork

January 9, 2017 – Bin Room Odour Control Ductwork

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January 9, 2017 – Headworks View

January 10, 2017 – Secondary Clarifier Platform

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January 10, 2017 – RAS Pump #2 Installation

January 12, 2017 – UV Channel Demolition

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January 12, 2017 – UV Effluent Bypass

January 13, 2017 - Tertiary Building Transformers

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January 17, 2017 – Workshop Masonry Installation

January 18, 2017 – Grit Classifier

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January 18, 2017 – New Boiler

January 18, 2017 – New Electrical & Controls Room

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January 23, 2017 – UV System Installation

January 23, 2017 – Louvre Installation

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January 23, 2017 – Screens Odour Control Ductwork

January 23, 2017 – Headworks View

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January 24, 2017 – UV Channel Benching & Gate Installation

January 24, 2017 – Exit Sign Installation

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DATE: February 14, 2017 TO: Chair Fred Kuypers and Members of the Public Works and Environmental Services Committee FROM: Matt Tracey Manager of Water and Wastewater Services SUBJECT: OVIVO LM Biosolids Mixing System

Recommendation: That Committee recommends to Council that the City purchase the OVIVO LM mixer at a cost of $206,287.00 plus HST. ______________________________________________________________________ Background: Committee and Council members may recall that the 2017 Capital Investment Plan Budget approved by City Council included $790,000 to design and install a mixing system in the biosolids storage tank at the Trenton WWTP. Staff have been working with JL Richards and Associates to complete a design for the mixing system and to preselect the associated equipment. As part of the design various mixing systems were investigated and the preferred alternative is the LM mixer. This was preselected due to the simplicity of the equipment and the low energy consumption. Unlike other more expensive options this technology does not have other similar competitors. Staff have visited other sites, completed reference checks and are satisfied that this will be a reasonable solution for our needs. The City will purchase the equipment similar to other preselected equipment under the current WWTP upgrade project. The general contractor will then be asked to prepare a price for the installation and commissioning as a change order to the existing project.

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Existing Policy/By-law: The City’s purchasing policy requires 3 written quotes for purchases between $5,000.00 and $40,000.00, and for purchases greater, a formal Tender submission. The purchasing policy includes a provision for sole sourcing where there is compelling rationale and City Council/Committee approval is granted. There are no other competitors with this technology that we are aware of at this time. Financial Impact: The 2017 Capital budget includes $790,000 for the detailed design and installation of a mixing system at the Trenton WWTP. Public Input: N/A Internal/External Consultation: N/A Comments/Analysis: The City has sole sourced projects of this nature in the past. There is a strong business case in this instance to support sole sourcing. Not only will the City save money, the City will save time in getting the project moving in order to have equipment manufactured and delivered to meet our installation window of fall 2017. If Committee/Council approves the recommendation to sole source, the equipment order will be placed upon confirming a reasonable installation cost from the general contractor.


DATE: February 14, 2017 TO: Public Works & Environmental Services Committee FROM: Tim Colasante Manager of Engineering SUBJECT: Capital Works Progress Report ________________________________________________________________ Recommendation: That the Manager of Engineering’s Capital Works Staff Report 17-004 be received as information.

Background: For Committee information, outlined below is an update with respect to the Capital Works Projects currently in progress or being proposed for 2017.

Various Roads PW 17-01 Hamilton Road from Aikins Road to 911# (414) Telephone Road from Roundabout to Old Wooler Road Staff are currently preparing final Drawings and Tender Documents to be released for the 1st week of March 2017. Project will be posted on the City’s Web Site and affected residents will be notified prior to project commencement.

North Murray Street PW 17-02 Sidney Street to Ireland Drive

Geotechnical drilling investigations have been completed. Locates for utility servicing have been requested. A CCTV inspection of the existing storm systems has been completed. Staff are currently reviewing data, preparing Tender Documents and Contract Drawings.

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As part of the City’s Active Transportation Network a three meter paved pathway is being implemented along the entire south side of the project. A public meeting for the second week of March will be posted on the City’s Web Site to illustrate the proposal and gather input for design considerations.

Division Street – Roundabout Design PW 17-10 Staff are currently collecting data, compiling engineering drawings and working with GHD Engineering to formulate a base plan that may include two roundabouts. A surveying company has been hired by the Public Works Department to identify existing property boundaries. A presentation by GHD Engineering to Public Works Committee has been scheduled for March 14, 2017. GHD Engineering will illustrate previous examples of similar roundabouts, review a possible conceptual plan, and answer any questions based on preliminary investigations. A public meeting will follow mid-June of this year.

Creswell Watermain Loop PW 17-11

Staff are currently preparing contact drawings and reviewing data for design purposes. Locates for utility servicing has been completed and Staff are currently reviewing design options in preparation for contract documents.

Storm Ditching Program PW 17-03 Public Works Staff currently continue to compile a list of projects or areas of concerns to be reviewed. These will include proposed independent storm installations, revitalization projects and localized drainage improvements. Upon the approval of the Operations Budget, a list of projects will be presented to the Public Works Committee for consideration.

Existing Policy/By-law: Financial Impact: Included in the Budget for 2017 Public Input: Internal/External Consultation: Tender Process Comments/Analysis:

STAFF REPORTt 7-005 PwEs

A Natural Attraction

DATE: February 14,2017

Public Works & Environmental Services CommitteeTO:

FROM Tim ColasanteManager of Engineering

SUBJECT: Maintenance Dredging at Barcovan Beach

Recommendation:

That the Manager of Engineering's Report 17-005 re Maintenance Dredging atBarcovan Beach is received and that Staff be directed to proceed with thedredging operation in advance of the 2017 Operations Budget.

Background:

Re: Maintenance Dredging at Barcovan Beach

Understanding that some of you may not have been involved with the dredgingoperations at Barcovan Beach in the past, a short briefing of its history has beenincluded.

After an extensive period of fundraising and lobbying by local constituents', achannel connecting Lake Ontario with Weller's Bay was constructed in 1989along with a rock break wall projecting into Lake Ontario. Maintaining flow byroutinely dredging is essential as this channel drains an extensive watershedarea and is the only connecting link to five and a half miles of inland waters(Wellers Bay, Consecon Bay and Concecon Lake) to Lake Ontario.

øö"fu*

Since its construction, a nonprofit local group known as the Friends of WellersBay (FOWB) have overseen and maintained the channel and break wall. For thelast twenty five years the Friends of Wellers Bay in conjunction with financialsupport from the City of Quinte West and the County of Prince Edward have costeffectively managed to dredge every 2 to 3 years by utilizing a piece of landadjacent to the dredging operations known as the Amson property. This propertyallowed access during the dredging operations and storage of the dredgate untilit could be removed when half load restrictions were lifted. Knowing theimportance of maintaining this channel, the City of Quinte West purchased theAmson property two years ago which also meant, they would assume the role ofmaintaining the channel that fronts the property.

As per the last permit with MNR indicated, work was conducted on the existingchannel in the early spring of 2015. Although the channel is over 1500 feet in

length, the proposed dredging site is quite small, and Iies between Wellers Baylsland and the City's property (please see attached illustrations indicating theproposed dredging site).

Ownership of the Amson property now allows the City of Quinte West to conformto Ministry of Natural Recourses rules for "Maintenance Dredging" as well asFisheries and Oceans criteria eliminating the need for review, so the City nolonger requires applying for a Work Permit under the Public Lands Act but willnotify MNR and the local Conservation Authority when the work is taking place.

Having said this, Public Works is currently in discussions with MNR and LowerTrent Conservation to dredge a small section of the channel between LakeOntario and Weller's Bay, proposing to once again remove approximately eight toten thousand yards of sand. As it is the most economical method of operation,the dredgate will be removed by a dragline and stockpiled on the adjoiningmainland now owned by the City of Quinte West (see attached illustrationindicating the area requiring repeated maintenance dredging). Once therestriction of half load season has subsided the dredgate will be removed. Asper the norm, this work is done sometime between mid-February and mid-March.At this time the water levels are the lowest, the water in the channel is usuallyfrozen so the current and wave actions don't affect the dredging operations, andboat traffic is nonexistent so it becomes the safest time to work.

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Since timing is critical to the dredging operation, Staff is recommending that weproceed with the dredging operation in advance of the Operations Budget beingapproved for 2017. The cost to implement the hiring of a dragline is estimated at$40,000 dollars. As per the last dredging operation, the sand is sold to localresidents or developers which can offset the original expenditure by as much as$20,000.00. This year's dredging will be no different, as the City has alreadybeen contacted by local residents and particularly the developer at Youngs Coverequesting the opportunity of purchasing the dredgate when it is moved off of theCity's property in June of 2017. The sale of the dredgate will follow the City'sPurchasing Policy and Staff anticipates the overall net cost after contributions tobe approximately $1 0,000.00.

Existi n g Pol icy/ByJaw:

Financial lmpact:

lncluded in the Operations Budget for 2017

Public lnput:

lnternal/External Gonsultation :

Tender Process

Comments/Analysis:

3

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TO: Chair Fred Kuypers and Members of the Public Works and Environmental Services Committee FROM: Jim Turner Manager of Outdoor Operations RE: Operations Report DATE: February 14, 2017

Recommendation:

That the Manager of Outdoor Operations Staff Report 17-006 PWES be received as information.

Background

Winter control

Sand domes have been recharged

Removal of trees in various locations

Patching

Brushing on Highways Progress in Parks Winter control as required Playground & trail monthly inspections Assist with Batawa pond hockey tournament event Osprey deterrents installed, except soccer field. Floral tender posted, closing Feb 14 Advertisement for student & seasonal positions Developing new training program for landscape equipment and maintenance practices Upcoming Community Special Events April 22 – Quinte West Hops on the Water May 5-7 – Kiwanis Walleye World Live Release Fishing Derby May 19-21 – Frankford Riverfest & Fireworks

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Fleet Co-ordinator report for repairs since the last meeting: e-testing trucks 8-1,8-2,8-32,8-4,8-12,8-6,8-9- (Johns equip) $762.00 truck 8-56- service call to repair hyd hose (johns equip) $283.00 truck 6-13- e-test (Action Towing) $441.00 truck 8-23- new alt.,rebuilt rad (johns equip) $2983.00 truck 8-6 – repair throttle (johns equip) $342.00 truck8-1- repair air leak (johns equip) $361.00 truck 8-59- hyd leak, headlights, pto switch (johns equip) $2862.0 truck 8-59- repair power steering line(johns equip) $410.00 unit 5-15- service call Trenton yard new tire (Tirecraft) $472.00 truck 8-26- new block heater and drain valve (tallman truck ) $611.00 unit 8-46- service call to Colonial to replace starter (johns equip) #1510.00 unit 8-43- hyd leak at stab. (johns equip $778.00 unit 8-29- repair hyd controls in cag (johns equip) $1497.00 truck 8-33- repair water pump for hand gun (johns equip) $466.00 truck 8-59- repair passenger window (johns equip) $188.00 unit 8-45- colonial yard to repair trans slippage (johns equip) 5055.00 truck 8-47- repairs to brake lights and cab mounts (johns equip) $3458.00 truck 8-25- hyd hose main conveyor (johns equip) $1671.00 unit 8-38- service call to Sidney to repair no start (johns equip) $1163.00 unit 8-21- hyd leak repair (johns equip) $552.00 truck 6-14- replace dip stick tube going into engine block (johns equip) $3646.00 truck 6-47- repair for multiple dash lights on (spelmer) $461.00 truck 1-43- repair ignition switch,u-joint, and complete service (McCurdys) $416.00 truck 8-56- new hyd hose (Campbell equip) $66.00 truck 1-38- repair leaking pto (johns equip) $345.00 truck 8-28- repair both rear springs and 2 axle alignment (cannifton garage) $2190.00 truck 8-54- repair plow lights (premier truck) $1905.00 truck 8-79- repair trans cooler lines (premier truck) $2906.00 truck 8-90- repair hyd leak (reid bros) $629.00 truck 8-78- repair plow lights (reid bros) $298.00 truck 6-21- repairs to lights and complete service (reid bros) $623.00 truck 1-25- 4 new tires (tirecraft) $1117.00 truck 8-78- repairs to cross conveyor table (HAI) $655.00 sidewalk plow 8-11- service call to Trenton yard to do complete service change over tracks and replace brgs (The Shop Indust) $3549.00 sidewalk unit 8-83- complete service and new hyd hoses (the shop indust) $1734.00 truck 8-72- repair to plow pins (johns equip) $750.00 truck 8-8- replace windshield (dougs auto) $271.00 truck 6-14- repair sander(Steves rv ) $186.00 Unit 2-16 –vehicle quitting broken wire to TCM (Spelmer) $333.00 Unit 8-21- service call to Aikens broken brake line (Johns Equip) $271.00 Truck 1-47- repair noise under vehicle (Frost Auto) $49.00 Unit 8-18 – service call to Film St replace tire (Tirecraft) $385.00 Truck 8-89- new wiper blades and arms (Reid Bros) $131.00 Truck 8-79-n repairs to exhaust and air leak at tailgate (Tallman) $1795.00 Truck 8-12- replace seized turbo (Tallman) $4080.00 Truck 8-58 – add leaf springs to right rear and right front springs (Cannifton Garage ) $1503.00 Truck 1-62 – complete service (Lange And Fetter) $114.00 Truck 6-22- repair trans for leaking (Lange and fetter) $720.00

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Truck 1-44- e-test (Action) $33.00 Truck 8-74- truck pulling to left when braking, repair abs, and coolant leak (Reid Bros) $2699.00 Truck 8-12- repair rear running lights (Reid bros) $2501.00 Truck 6-11- body repairs (Legacy) $3726.00 Truck 8-77 – service call to repair flat tire (marathon) $313.00 Truck 9-4- complete service (Lange And Fetter) $152.00 Truck 9-20- replace wiper motor for draining battery ($682.00) Lange And Fetter Truck 6-22- complete service,(Lange And Fetter) $505.0 Unit 2-16 – tow call from Montrose to Spelmers vehicle quit running (Fellows Towing) $141.00 Truck 8-28- tow vehicle from Pelham yard to Cannifton Garage (Fellows Towing) $395.00 Truck 812- new steer tires (Tirecraft) $1446.00 Trailer P41- repairs to trailer (HAI) $587.00 Trailer 1-13- repairs to trailer (HAI) $1579.00 Truck 8-12- 2 new front wing cyls (Gin-Cor) $1323.00 Forklift 8-61- repair unit for overcharging, new battery and alt. rebuilt (JH Ryder Lift Truck) $796.00 Forklift 8-61- service call to Trenton yard to repair damaged main propane hose (JH Ryder Lift Truck) $896.00 Truck 8-8 – tow truck out of ditch at Scriver Rd (McCaffertys Towing) $565.00 Truck 8-79 – service call to Murray yard to repair flat tire (Tirecraft) $187.00 Truck 8-2- tow to shop to repair broken spring shackles (Reid Bros) $2567.00 Truck 8-58- repair rear brakes (Johns equip) $467.00 Truck 8-25- remove links from main conveyor chain (Johns equip) $598.00 Unit 8-38 – repair low beams (Johns Equip) $127.00 Unit 8-83- adjust drive tracks and grease (Johns equip) $123.00 Unit 8-29 – service call to Trenton yard to repair blown hyd hose at main pump (Johns equip) $1132.00 Truck 8-81- replace broken wing cable and check for trans not coming out of low gear (Johns equip) $298.00 Truck 8-59- repair right side window for not going down (Johns equip) $177.00 Truck 8-47 – repairs to exhaust (Johns equip) $325.00 Truck 8-56- repair upper cab lights, new wiper blades and adjust brakes (Johns equip) $1093.00 Truck 8-32 – replace left rear axle gasket (Johns Equip) $187.00

Existing Policy/By-law: N/A Financial Impact: N/A Public Input: N/A Internal/External Consultation: Consultation with the Director of Public Works and Environmental Services Comments/Analysis: N/A