compliancy group welcome kit v4.0
TRANSCRIPT
1©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
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WelcometoCompliancyGroup
OnbehalfofCompliancyGroup,thankyouforchoosing“TheGuard”toaddressyourcomplianceneeds.OurindustryrecognizedAchieve,Illustrate,andMaintainTM(AIM)processsimplifiesthecomplexeffortsofdemonstratingyourHIPAAcompliance.Eachstageisabuildingblocktoconstructthefoundationofastrongcomplianceplan.Yourcoachisyourguide,assistingyouthroughouttheprocess.EverythingrequiredforyourcomplianceisincludedinTheGuard,soyoucanconfidentlyfocusonyourclientsandpatients.Thegoalistocompleteyourcomplianceprogramquickly,in2-3weekswithatotalinvestmentof10hours.CompliancyGroupwillverifyandvalidateyourefforts,providingyourorganizationwithourSealofComplianceTM.
CompliancyGroupWelcomeKit
CONTACTINFO 855.854.4722
[email protected] www.compliancygroup.com
2©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
WelcometoCompliancyGroup OnbehalfofCompliancyGroup,thankyouforchoosing“TheGuard”toaddressyourcomplianceneeds.OurindustryrecognizedAchieve,Illustrate,andMaintainTM(AIM)processsimplifiesthecomplexeffortsofdemonstratingyourHIPAAcompliance.Eachstageisabuildingblocktoconstructthefoundationofastrongcomplianceplan.Yourcoachisyourguide,assistingyouthroughouttheprocess.EverythingrequiredforyourcomplianceisincludedinTheGuard,soyoucanconfidentlyfocusonyourclientsandpatients.Thegoalistocompleteyourcomplianceprogramquickly,in3-5meetingswithatotalinvestmentof10-15hours.CompliancyGroupwillverifyandvalidateyourefforts,providingyourorganizationwithourSealofComplianceTM.OurAuditResponseProgramTMprovidesthesupportanddocumentationneededtoillustrateyourcomplianceifyouaresubjecttoanaudit,givingyouthepeaceofmindthattheleaderinsimplifyingHIPAAcompliancehasyourback.Inour16yearsofbusiness,noclienthaseverfailedanaudit.ByusingCompliancyGroup,you:
◈ Createacultureofcomplianceinyourorganization ◈ Identifyandremediateyourgaps ◈ Implementeffectivepoliciesandprocedures,increasingemployeesatisfaction ◈ Driveimprovedpatientandclientsatisfactionandretention ◈ Increaseprofitability(compliantandsecureorganizationsaremoreprofitable)
ThankyouagainforplacingyourtrustintheCompliancyGroup.Ifatanytimeyouneedassistance,[email protected]. Thankyou,
MarcHaskelsonCEO,CompliancyGroup
3©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
TheAchieve,Illustrate,andMaintainProcess(AIM) CompliancyGroupistheaffordableindustrystandardforsimplifiedcompliance.Ourcompliancetrackingsolution,TheGuard,givesyoueverythingyouneedtosatisfytheHIPAAregulations.WebuiltTheGuardtohelpbusinesseslikeyourssimplifyHIPAAcompliance.HIPAAisacomplicatedsubject,andourprocessisdesignedtohelpyouAchieve,Illustrate,andMaintainyourcompliance.Achieve.Yourcoachwillbetheretosupportyou,answeringquestionsandfacilitatingyoureffortstocompletetheprocessandproveyourgoodfaithefforttosatisfythelaw.Illustrate.OnceyouhavecompletedtheprocessandearnedyourSealofCompliance,youcanproudlydisplaythesealonyourwebsiteandinyourorganization’smaterial.Maintain.HIPAAcomplianceisanongoingprocess.Aftercompletingourimplementationprocess,wehelpyoumaintainyourcompliancebyaddressingyourannualrequirementsandkeepingyouuptodatewithanychangesintheregulations.EverythingyouneedtoaddressyourHIPAAcomplianceisbuiltintothesystem.Ifyouhaveanyquestions,pleasecalloremailus.ContactInformationforSupport:Email:[email protected]:(855.85.HIPAA)855.854.4722Press2forsupport
4©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
Ourgoalistosimplifytheprocessofcompliance.Youwillattendseveralcoachingcallswithsmallassignments,usually1-2hoursofworktoprepareforyournextmeeting.PreparationformeetingoneReviewthe“WelcomeKit”
● WelcometoCompliancyGroup-TheGuard™o TheGuardAchieveIllustrateMaintain,AIMProcess™o “WhatisBusinessAssociate”videoo ImplementationChecklist
● Prepinformationforfirstcallo OfficersoftheCompanyandemployees’emailaddresseso PhysicalSiteAddressworksheeto DeviceListInformation
InitialCoachingCallLearn
● Overviewofyourorganization’sComplianceConcerns● ReviewTheAchieveIllustrateandMaintainprocessandTheGuard4.0Features● SetexpectationsoftimingandreviewImplementationProcessOverviewdocument
○ WorkingCoachingCalls-3-5meetingsasneededbased● OfficerRolesandResponsibilities● Confirmyourorganizationdata,createthemainsite,andaddadditionalsites● AuditProcess
Complete
● Siteinformation-organizationandphysicalsiteaddress● Registrationofofficersandemployees,TheGuardwillsendaregistrationemail● Discusshowyouaddressyoursecurity.InternalITsupportorexternalIT/MSP?● AssignrequiredAuditsbybusinesstypetoappropriateofficers● Enteringyourdevices
Documentation
● WelcomeKit● GuardOverview● ImplementationChecklist● BulkUploadSpreadsheets-Device,Site,Employee
○ (Clickhere:BULKUPLOADSHEET)
5©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
Meeting2-Audits,Policy&Procedures,andTraining
Learn● Identifiedgapsandhowtoremediatethem● Securityandprivacypolicyandproceduretemplates● Trainingandattestationprocess
Complete
● BulkUploadtheDeviceworksheet● Reviewandapprovepersonalizedsecurityandprivacypolicytemplates● Finalizeanyopenaudits● Reviewtasksfromdeficienciesidentifiedviatheauditprocess● Reviewtaskmanagerandexplainthetaskcompletionprocess
Documentation
● “HIPAASecurityPolicyandProcedureManual”● “HIPAAPrivacyPolicyandProcedureManual”
Meeting3-AffiliateBusinessAssociateManagementProcess Learn
● Taskmanagement● Affiliates-BusinessAssociateManagementPlan● Reporting
Complete
● Confirmcompletionoftasksandtrainingattestations● Affiliates-BusinessAssociateManagementPlan● PersonalizetheBusinessAssociateAgreement(BAA)andConfidentialityAgreement● SendBAA&ConfidentialityAgreementforasignaturetoyourvendors● AssignTechnicalDueDiligenceAudittoBAorVendor● Createyourreports
Documentation
● “AffiliateWorksheet”● “BusinessAssociateAgreement”● “ConfidentialityAgreement”
6©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
SealofComplianceReviewCallVerify&Validate
● YourcoachwillVerify&ValidateyourcomplianceplanandissueyourSealofComplianceTM.TheSealofComplianceTMiscriticaltoillustrateyourgoodfaithefforttosatisfyHIPAAlawsandregulations.
Illustrate
● Learnaboutthereportingandusermanagement● IncidentManagementReview● ReceivetheSealofCompliancePacket,PlaceyourSealofComplianceTMonyour
websiteandcompanyliteratureMaintain
● Congratulations,you’redone!TheGuardTMsystemwillprovidethedirectionneededtomaintainyourcomplianceefforts
Ourgoalistosimplifycompliance.Ifatanytimeyouhaveanissue,incident,breach,oraudit,[email protected].
EmployeeNotificationEmail To be sent to employees notifying them of the registration process. CompliancyGrouphasbeenchosenbyourcompanytobeourHIPAAcompliancetrackingsolution.You’llreceiveseveralemailsfromCompliancyGroupregardingyouraccountregistrationinTheGuardwebsite,HIPAAtraining,andtasksassignedtoyou,ifapplicable.Beassuredthatthisisnotaphishingscam,yourparticipationisvitaltothesuccessofourcompany’scomplianceprogram.Whenyoureceiveyouraccountregistrationemail,pleasecompletealloftherequiredinformationtosetupyouraccountassoonaspossible.Ifyouneedanyhelp,pleasedonothesitatetocontact“COMPANYADMINISTRATOR”[email protected],855-854-4722ext2.
7©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
TheSealofCompliance
OurSealofComplianceallowsyoutodifferentiateyourorganization.BycompletingTheGuard’sproprietaryprocess,yourcomplianceeffortshavebeenverifiedandvalidatedbyatrustedthirdparty.Onceyouhavecompletedtheprocess,youwillreceive:
◈ SealofComplianceverificationtodisplayonyourwebsite◈ PressreleaseannouncingyourSeal ◈ SealofComplianceCertificate◈ CompliancyGroupverificationletter ◈ Logotoplaceinyouremailsignature
CompliancyGroupanditsSealofComplianceareendorsedbymostMedicalAssociations,aswellashealthcare,security,andtechnologyorganizations,hundredsofthousandsofusers,andstrategicpartners.WehaveclientsineverystateandterritoryoftheUnitedStates,inover15othercountries,and6continents.
8©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
AuditResponseProgram
Intheunfortunateeventyouhaveanincident,breach,oraudit,allyouneedtodoiscontactCompliancyGroupandwewillassistyouwiththeresponse.Weareproudtosayinour16yearsofbusiness,noclientofourshaseverfailedanaudit.TheAuditResponseProgramwillworkwithyourorganization’sComplianceOfficertomeetOfficeforCivilRights(OCR)deadlines,requestsforreports,andanyadditionalfollowupdocumentationthatmaybenecessary.TheAuditResponseProgram:
◈ ProvidesnecessarydocumentationtoOCR◈ Answersclientquestionsthroughouttheinvestigation◈ Verifiesandvalidatesyourgoodfaithefforttowardscompliance◈ Providespeaceofmind
PleasenotethatCompliancyGroupcannotguaranteetheefficacyoftheAuditResponseProgramforclientswhohaveusedthird-party,pre-existing,orcustomizedPolicies,Procedures,andTraining.Webelievethatthepathtopassinganauditisthroughillustratingagoodfaithefforttowardscompliance.Welookforwardtoworkingwithyoutoachievethisobjective.IfyouarecontactedbytheHHSinregardstoanaudit,pleasecontactsupport:Email:[email protected]:(855.85.HIPAA)855.854.4722press2forsupport
9©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
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10©2021CompliancyGroup,LLC Private&Confidential
V4.0
“Wesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.”
PoweredbyCompliancyGroup
ToWhomItMayConcern,ThisorganizationhassecuredCompliancyGrouptoAchieve,Illustrate,andMaintainitsHIPAAcompliance.ThisprocesswillincludecompletionofTheGuard’ssix(6)Self-Audits(SecurityStandards,AssetandDevice,PhysicalSite,SecurityITRiskAnalysis,PrivacyStandards,andHITECHSubtitleD).BycompletingTheGuard’sSecuritySelf-Audits(SecurityStandards,AssetandDevice,PhysicalSite,andSecurityITRiskAnalysis),wewillabletofullydocumentourgoodfaithefforttocomplywiththeHIPAASecurityRule’sadministrative,physical,andtechnicalsafeguardrequirements,setforthin45CFR164.308,164.310,and164.312,respectively. CompletingTheGuard’sHIPAAPrivacyStandardsSelf-AuditwilldocumentourgoodfaithefforttocomplywiththePrivacyRulestandards,whilecompletingtheHITECHSubtitleDSelf-Auditwilldocumentthatwehaveassessedourpreparednessforadatabreachandhaveeffective,writtenproceduresinplaceforbreachnotification.CompliancyGroup’scompliancetrackingsolution,TheGuard,providesalldocumentationofdeficiencies,remediationofidentifieddeficiencies,andimplementationofpolicies,procedures,andstafftraining.Pleasedon’thesitatetoreachoutifyouhaveanyquestions.Sincerely,CompliancyGroup,LLCsupport@compliancygroup.com855-854-4722ext2AboutCompliancyGroup:CompliancyGroupsimplifiesHIPAAcompliancesothathealthcareprofessionalscanconfidentlyruntheirbusiness.TheGuard™isoursimple,cost-effective,web-basedsolution.OurteamofexpertComplianceCoaches™guideuserstoAchieve,Illustrate,andMaintain™totalHIPAAcompliance.Visithttps://www.compliancy-group.comorcall855.854.4722tolearnhowsimplecompliancecanbe.