Descriptive CatalogingUsing RDA

Module 8

Identifying Persons, Families,and Corporate Bodies

Cooperative and Instructional Programs DivisionLibrary of Congress

2014

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Acknowledgements

This course is the result of collaboration between Tim Carlton, Cooperative and

Instructional Programs Division, Library of Congress

Ingrid Hsieh-Yee, Ph. D., Dept. of Library & Information Science, Catholic University of America

It is adapted from material developed by Paul Frank and Melanie Polutta, Library of Congress We gratefully acknowledge their permission to

adapt the material for this purpose2

About This Material

This training material has been created for a primary audience of Library of Congress staff.

Other audiences are welcome to adapt and utilize it as they see fit. However, it should be understood that it reflects LC policies, and should not be interpreted to either prohibit or require specific practices for other libraries or organizations.

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Learning Objectives

Follow-up on Relationships General Guidelines for Persons,

Families, and Corporate Bodies Attributes of Persons Attributes of Families Attributes of Corporate Bodies

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Exercise onRelationships

Exercise #7 Relationships

Unit 1: General Guidelines for Persons, Families, and Corporate Bodies

RDA Chapter 8 Terminology Recording Names Authorized Access Points Variant Access Points Sources

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General Guidelines –Terminology

Person “an individual or an identity established by an

individual (either alone or in collaboration with one or more other individuals)”

Name “a word, character, or group of words and/or

characters by which [an entity] … is known” Preferred Name

“the name or form of name chosen to identify a [person, family, or corporate body] … also the basis for the authorized access point”

Variant Name “a name or form of name by which a [person, family,

or corporate body] is known that differs from the name or form of name chosen as the preferred name”

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General Guidelines –Recording Names

RDA 8.5 Capitalization Numbers Expressed as Numerals or as

Words Accents and Other Diacritical marks Hyphens Spacing of Initials and Acronyms Abbreviations

Generally, as they appear in the source Additional guidelines in LC-PCC PS

1.7.18

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General Guidelines – Authorized Access Points

8.6 Use the preferred name as the basis If two or more entities have the same

or similar names, include one or more additional identifying elements

Instructions on constructing the authorized access point are at the ends of chapters 9, 10, 11

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General Guidelines – Variant Access Points

8.7 Use a variant name as the basis Make additions, if considered

important for identification

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General Guidelines –Sources

Take the name(s) from any source Take information on other identifying

attributes from any source For determining the preferred name (in

this order of preference): preferred sources of information in

resources associated with the entity other formal statements appearing in

resources associated with the entity other sources (including reference sources)

Unit 2: Attributes of Persons – Chapter 9

Name of the Person Attributes that may be included in the

Authorized Access Point Other Attributes

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Name of the Person

CORE ELEMENT Preferred name (9.2.2)

most commonly known form terms indicating relationships are part of the

preferred name (e.g., Hank Williams, Jr.) term of address is included only if part of the

preferred name surname only (Seuss, Dr.) married person identified only by partner’s name

and term of address (Davis, Maxwell, Mrs.) phrase consisting of a forename preceded by a

term of address (Sam, Cousin)

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Name of the Person

Different forms (9.2.2.5) Consider fullness, language, script, spelling

Different names (9.2.2.6) Most commonly known

name change (9.2.2.7) multiple identities (9.2.2.8)

Categories of names (9.2.2.9 - 9.2.2.26) Surnames (single/compound/hyphenated) Royalty and nobility Names consisting of a phrase

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Name of the Person –Examples

D.W. Griffith (not David Wark Griffith) Fats Domino (not Antoine Domino) Morris West (not Morris L. West) Jacqueline Kennedy Onassis (not Jacqueline

Bouvier; not Jacqueline Bouvier Kennedy) Charles Lutwidge Dodgson (real name used in works on mathematics and logic)

AND

Lewis Carroll (pseudonym used in literary works)

Example of a person with separate identities

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Other Attributes of Persons

What follows is an overview of the attributes of persons

First, we will look at attributes which may be included in the authorized access point

Then, we will look at other attributes which may be recorded in the NAR, but not in the authorized access point

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A.A.P. Attributes –Dates (Birth and Death)

CORE ELEMENTS Take from any source LC-PCC PS 9.3.2.3 and 9.3.3.3

Use hyphens, not “born” or “died” 1945- -1876 1912-1987

Indicate a probable date by adding a question mark (?) following the year

If the year can only be approximated, record approximately [year]

100 $d046

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A.A.P. Attributes –Dates (Period of Activity)

Core element only when needed to distinguish a person from another

“a date or range of dates indicative of the period in which a person was active in his or her primary field of endeavour”

LC-PCC PS 9.3.4.3 use “active” and “century” rather than the

abbreviations “fl.” and “cent.” "active" should appear before the first date

active 19th century

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100 $d046

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A.A.P. Attributes – Title of the Person (9.4)

“a core element when it is a word or phrase indicative of royalty, nobility, or ecclesiastical rank or office, or a term of address for a person of religious vocation.” Queen of Great Britain

“Any other term indicative of rank, honour, or office is a core element when needed to distinguish a person” Sir Reverend

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100 $c

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A.A.P. Attributes – Fuller Form of Name (9.5)

“a core element when needed to distinguish a person from another person with the same name”

A fuller form of name is the full form of: a part of a name represented only by an

initial or abbreviation in the form chosen as the preferred name, or

a part of the name not included in the form chosen as the preferred name

Nancy Elizabeth(Preferred name recorded as: Smith, Nancy E.)

20100 $q

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A.A.P. Attributes –Other Designation (9.6)

“a core element for a Christian saint, a spirit, a person named in a sacred scripture or an apocryphal book, a fictitious or legendary person, or a real non-human entity” Saint

“For other persons, other designation associated with the person is a core element when needed to distinguish a person” Biblical figure Greek deity Chimpanzee Cree Indian

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100 $c

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Other Attributes (not in A.A.P.) –Gender (9.7)

“gender with which a person identifies” RDA vocabulary

female male not known

Or, if none of the terms listed is appropriate or sufficiently specific, record an appropriate term or phrase, e.g., transsexual woman

Note: Not a required field in RDA

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375

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Other Attributes (not in A.A.P.) – Associated Places

Place of birth (9.8) Place of death (9.9) Associated country (9.10) Place of residence (9.11)

Newark, N.J. Paris, France Canada

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370

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Other Attributes (not in A.A.P.) – Address (9.12)

“the address of a person’s place of residence, business, or employer and/or an e-mail or Internet address”

Box 1216, Barrière, B.C., Canada V0E 1E0 stimmins@doc.govt.nz

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371

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Other Attributes (not in A.A.P.) –Affiliation (9.13)

“a group with which a person is affiliated or has been affiliated through employment, membership, cultural identity, etc.”

Record the preferred name for the group

Istituto nazionale di economia agraria

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373

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Other Attributes (not in A.A.P.) –Language (9.14)

“a language a person uses when writing for publication, broadcasting, etc.”

Per DCM Z1, prefer the MARC code

eng swe

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377

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Other Attributes (not in A.A.P.) –Field of Activity (9.15)

“a field of endeavour, area of expertise, etc., in which a person is engaged or was engaged”

“what you do” Per DCM Z1, prefer controlled

terminology e.g., LCSH

Criminology Poetry

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Other Attributes (not in A.A.P.) –Profession or Occupation (9.16)

“a person’s vocation or avocation” Core for some persons “what you are” Prefer controlled terminology (DCM Z1)

e.g., LCSH

Criminologist Poet

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Unit 3: Attributes of Families – Chapter 10

Name of the Family Attributes that may be included in the

Authorized Access Point Other Attributes

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Name of the Family (10.2)

CORE ELEMENT Preferred Name

most commonly known form surname used by members of the family name of a royal house or dynasty name of a clan, etc.

“If the name consists of several parts, record as the first element that part of the name under which the family would normally be listed in authoritative alphabetic lists in its language country of residence, or country of activity.”

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Name of the Family –Choosing the Preferred Name

Different forms (10.2.2.5) as for persons

consider fullness, language, script, spelling

Different names (10.2.2.6) Choose the most commonly known

Preference: in resources associated with the family Then: in reference sources

Change of name (10.2.2.7) Use earlier name for earlier resources Use later name for later resources

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Name of the Family –Examples

Taylor Van den Bergh Mac Fhionnghaile Romanov Pahlavi Pérez-López y López-Silvero

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Other Attributes of Families

What follows is an overview of the attributes of families

We will look in-depth only at those attributes which may be included in the authorized access point

We will see only a brief list of other attributes which may be recorded in the NAR but not in the authorized access point

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A.A.P. Attributes –Type of Family (10.3)

CORE ELEMENT “a categorization or generic descriptor

for the type of family” “Add the type of family in parentheses,

following the preferred name.”

Branson (Family) Donald (Clan) Bourbon (Royal house)

Part of X00 $a

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A.A.P. Attributes –Date Associated with the Family (10.4)

CORE ELEMENT “a significant date associated with the

history of a family”

Pahlavi (Dynasty : 1925–1979)

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X00 $d

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A.A.P. Attributes – Place Associated with the Family (10.5)

“a place where a family resides or has resided or has some connection”

“a core element when needed to distinguish a family from another family with the same name”

James (Family : Jamestown, Wash.)

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X00 $c

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A.A.P. Attributes – Prominent Member of the Family (10.6)

“a well-known individual who is a member of a family”

“a core element when needed to distinguish a family from another family with the same name”

“Record the name in the form used for the authorized access point representing the person” Medici (Royal house : Medici, Lorenzo de', 1449–1492)

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X00 $g

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A.A.P. Attributes – Order and Punctuation (10.11.1)

When constructing the authorized access point, add the attributes to the family name in this order: Type of Family (10.11.1.2) Date Associated with the Family (10.11.1.3) Place Associated with the Family (10.11.1.4) Prominent member of the Family (10.11.1.5)

Enclose additions in a single set of parentheses, separating each addition with [space]:[space] Per E.1.2.3

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Other Attributes (not in A.A.P.)

Hereditary Title (10.7) ducs d'Orléans MARC 376

Language of the Family (10.8) eng MARC 377

Family History (10.9) The Leopold family were Austrian leatherworkers and bookbinders, active 19th–20th centuries

MARC 67839

Unit 4: Attributes ofCorporate Bodies – Chapter 11

What is a Corporate Body? Name of the Corporate Body Attributes that may be included in the

Authorized Access Point Other Attributes

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What is a Corporate Body?

“An organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit.”

RDA Glossary

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Name of the Corporate Body (11.2)

CORE ELEMENT “commonly identified” If more than one form, see 11.2.2.5 If a name change, see 11.2.2.6

“In the absence of explicit evidence that a true name change has taken place, consider that different usages … are variants of one another, rather than true name changes, whenever the difference is a minor one”

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Name of the Corporate Body –Preferred Name – Different Forms (11.2.2.5)

If variant forms appear in the preferred source, choose (in this order):1) the form that is presented formally

2) the form most commonly found

3) a brief form (may be an initialism or acronym) International Bodies

“If the name of an international body appears in English on resources associated with it, choose that form (LC-PCC PS 11.2.2.5.3).”

Conventional Names “If a body is frequently identified by a conventional

name in reference sources in its own language, choose this conventional name … ”

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Name of the Corporate Body –Preferred Name – Change of Name (11.2.2.6)

If the name of a corporate body has changed (including changes from one language to another): choose the earlier name for resources

associated with the earlier name choose the later name for resources

associated with the later name

Remember to record the relationship between the earlier and later names in the NAR (i.e., 5XX fields)

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Name of the Corporate Body –Examples

Breitkopf & Härtel Euratom

not European Atomic Energy Community League of Arab States

not Union des états arabe Museo del Prado

not Museo Nacional de Pintura y Escultura Symposium on World Tuna Fisheries Maryknoll Sisters

not Congregation of the Maryknoll Sisters of St. Dominic

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Name of the Corporate Body –Other Considerations

Omit an initial article unless the name is to be accessed under the article

Omit terms or abbreviations indicating incorporation, state ownership, or the type of incorporated entity, unless they are an integral part of the name or are needed to make it clear that the name is that of a corporate body

Omit from the name of a conference, etc., indications of its number or the year or year(s) of convocation

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Name of the Corporate Body –Other Considerations -- Examples

Washington Postnot The Washington Post

but Los Angeles Philharmonic Orchestra

American Cancer Society not American Cancer Society, Inc.

but Films Incorporated

Calcutta Film Festivalnot 4th Calcutta Film Festival

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Name of the Corporate Body –Subordinate and Other Special Types of Bodies

Bodies entered subordinately (11.2.2.14) types of bodies

Direct or indirect subdivision (11.2.2.15)

Government officials and bodies (11.2.2.18 – 11.2.2.24)

Religious officials and bodies (11.2.2.25 – 11.2.2.29)

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Other Attributes of Corporate Bodies

What follows is an overview of the attributes of corporate bodies

First, we will look at attributes which may be included in the authorized access point

Then, we will look briefly at other attributes which may be recorded in the NAR, but not in the authorized access point

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A.A.P. Attributes –Type of Corporate Body (11.13.1.2)

Add a term designating the type of corporate body: if needed to distinguish one access point

from another

if the preferred name for the body does not convey the idea of a corporate body

add in English

Johann Traeg (Firm) Part of X10 $a

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A.A.P. Attributes –Place Associated with the Body (11.13.1.3)

Add the name of a place associated with the corporate body if needed to distinguish one access point from another

country, state, province, or local place

National Measurement Laboratory (U.S.) Grand Hotel (Mackinac Island, Mich.)

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Part of X10 $a370

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A.A.P. Attributes – Associated Institution (11.13.1.4)

Add the name of an associated institution: if needed to distinguish one access point

from another if the institution’s name is commonly

associated with the name of the body Prefer instead of the local place name

Annual Computer Law Institute (Practising Law Institute)

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Part of X10 $a373

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A.A.P. Attributes – Date Associated with the Body (11.13.1.5)

Add a date or dates associated with the body if needed to distinguish one access point from another, when the place or associated institution are not available

Gesellschaft für Musikforschung (1946–)

Harrison & Leigh ( –2007)

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Part of X10 $aX10 $d

046

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A.A.P. Attributes – Type of Jurisdiction (11.13.1.6)

Add the type of jurisdiction if needed to distinguish one access point from another Add the term to the name of a government

other than a city or a town

Cork (Ireland)

Cork (Ireland : County) New York (N.Y.)

New York (State)

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Part of X10 $a368 $b

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A.A.P. Attributes – Other Designation Associated with the Body

(11.13.1.7)

If none of the other additions is sufficient or appropriate for distinguishing between the access points for two or more bodies, add a suitable designation

Church of God (Seventh Day) Congo (Democratic Republic)

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Part of X10 $a368

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A.A.P. Attributes – Number, Date, and Location of a Conference

(11.13.1.8)

Add the following elements to the name of a conference (in this order) if applicable and readily ascertainable the number of the conference the date of the conference the location of the conference

Inter-American Music Festival (12th : 1981 : Washington, D.C.)

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X10 $n $d $cX11 $n $d $c

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Other Attributes (not in A.A.P.) – Language (11.8)

“a language a corporate body uses in its communications”

Per DCM Z1, prefer the MARC code

fre spa

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377

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Other Attributes (not in A.A.P.) –Address (11.9)

“the address of a corporate body's headquarters or offices, or an e-mail or Internet address for the body”

119 Spadina Avenue, Suite 600, Toronto, ON M5V 2L1 Canada

cleo@cleo.on.ca

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371

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Other Attributes (not in A.A.P.) –Field of Activity (11.10)

“a field of business in which a corporate body is engaged and/or the body's area of competence, responsibility, jurisdiction, etc.”

“what the organization does” Prefer controlled vocabulary (DCM Z1)

e.g., LCSH

Transportation Medicine

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Other Attributes (not in A.A.P.) –Corporate History (11.11)

“historical information about the corporate body”

“construct the note in concise but complete sentences, keeping in mind that the information will be used in public displays” (DCM Z1)

The Salem Female Academy was originally founded in 1772 and chartered as Salem Female Academy and College in 1866. In 1907 name was changed to Salem Academy and College, and in 1912, the institution was separated into Salem College and Salem Academy

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Exercise:Comprehensive Exercises

Comprehensive Exercises

Glance at these before the next module