knowledge management @ accenture team 3 katia arrusjonathan hayes cristian orellanajay bashucky...
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Knowledge Management @ Accenture
Team 3Katia Arrus Jonathan HayesCristian Orellana Jay BashuckySuresh Jayaraman
Agenda Case Introduction Theoretical Background of KM Company’s Background Knowledge Management @ Accenture Strategy and SWOT Analysis Knowledge Management Technology Main issues Analysis and Recommendations Actual Implementation
Case Introduction Accenture had a long history of focusing on
Knowledge Management (KM)
Accenture faced budget cutting and headcount reductions
More demand for KM
Preparing the launch of the Knowledge Exchange
T. Barfield (KM lead) needed to provide recommendations for future direction
What is Knowledge Management?
KM comprises a range of practices used by organizations to identify, create and distribute knowledge.
Knowledge consists of:personal knowledge and experience published materialspecific material
Knowledge Management
“A form of expertise management which draws out tacit knowledge making it accessible for specific purposes to improve the performance of organizations” (Broadbent, 1997)
It must involve capturing the internal knowledge generated by a firm – its best thinking on products, customers, competitors, and processes – and sharing it.” (DiMattia et. al, 1997)
Why is KM important? Retention of knowledge
Helps organizations repeat success and prevent mistakes
In an environment in which the information is widely available, the successful players are the ones that properly leverage that asset
KM - IT tools E-Mail, Internet Intranet Document Management Workflow/Groupware Imaging Information retrieval systems Electronic publishing systems Data Warehousing and Data Mining
Company Background
Originated as a feasibility study for General Electric in 1953
Arthur Andersen implemented automating payroll processing at GE
Formed as Anderson Consulting in 1989 Accenture went public in 2001
Company Background
Won 2006 MAKE Award Other winners included: Apple, Google, Microsoft,
PWC Employees 100,000 (2005), 178,000 (2008) Consolidated in 47 countries with headquarters
location In 2004 ROI was ranked first on the S&P 500 Accenture’s clients include 91 of the Fortune Global
100 and more than two thirds of the Fortune Global 500
Company Background-Core Values
Stewardship Best People Client Value Creation One Global Network Respect for the Individual Integrity
Economic Conditions
In 2002, the economy was in a downturn Resulted in significant budget pressure on KM
group Many senior managers left; 30% of all KM
managers left or were laid off Pressure to offshore to reduce costs (India and
Philippines) Focus on short term as opposed to long term
Knowledge Management @ Accenture
Strong focus on Knowledge Management Formal KM strategy adopted in 1990 By mid 90’s, thousands of knowledge
repositories had been built using Lotus Notes KM system becoming inefficient
Strategy Session A strategy session was held in 2004 Goal was to determine the future of KM at
Accenture Knowledge Management Strategy:
“Drive value from knowledge to enhance revenue, reduce cost, and foster innovation”
Knowledge Management Vision:“To create a world class knowledge-sharing
culture and environment that contributes to Accenture’s success”
Knowledge Management Framework
SWOT – Strengths
Successful company with a global presence
Existing enablers: Knowledge Exchange, myLearning, Accenture methodology
Inherent belief in relevancy of KM Corporate support for KM from CEO to
upper and mid level management Historical success of KM at Accenture
SWOT - Weaknesses
Unorganized tools and technologies in the KM infrastructure
Difficult to share and access information Lack of ownership in KM area Failing to capture knowledge as
employees leave the company
SWOT - Opportunities
Increased employee retention and job satisfaction
Decreased knowledge drain Great tool for new employees Further industry leadership position on KM Turn knowledge into Intellectual Capital Business Opportunities
SWOT - Threats
Tough economic environment Need to demonstrate ROI Ineffectively applied capital Short project life cycles
KM Current Technology
Implemented Lotus Notes across the organizationEvery Business unit has their own databaseEach unit was responsible for managing and
updating their contentLate 90’s Web-based access was enabled
Issues with Lotus Notes – Current KM
Lack of usability – Less User friendly Lack of awareness of system capabilities
and content Inefficient search process – Lead to
duplication of documents Lack of consistency in document
templates Lack of clear governance structure:
responsibility for the documents was not clearly defined
Procedures were not in place for managing the system (content / documents. No records retention: archival process inconsistent and very manual)
Every business unit created their own portals, and by the end of 2003, several disparate systems / databases were created
Cost of maintenance was increasing
Issues with Lotus Notes – Current KM
New KM Technology New system will provide consistency across
organization and will save time and money for managing the system.
New Architecture will eliminate the decentralized Lotus notes environment.
The new architecture is based on MS – Sharepoint technology.
New Architecture
New KM Technology Will Address specific business goals
Simple End-User experience
Improve Search and Browse Features – Concept of Metadata
Centralize development and operations of the Accenture Knowledge and Simplify content management
Single point of entry - A Web Portal
Expected outcomes of the new KE system Major enhancements
Enhanced search results Elimination of content duplication (caused by
decentralized applications) Improved visibility to innovations across all groups Increased usability (because of a consistent user
experience)
Consistent archival process (that is no longer manual intensive)
Challenges in implementing this system A strategy need to be developed to address
change management
Need to address cultural barriers – Converting tacit knowledge into explicit knowledge
Design a system to match what user’s want. Make them part of the implementation team
Alternatives and Considerations
Continue with improved Lotus Notes Adopt the new Knowledge Exchange Do Nothing
Alternatives and Considerations
Continue with improved Lotus NotesDecentralized portals for different groups
within the organizationWorks well, but could have room for
improvementCan be confusing and may potentially lead to
miscommunication and duplication of work
Alternatives and Considerations
Adopt the new Knowledge ExchangeNeeded to centralize information Important to have clear governance structure
for new KMEnd- user strategy is keyBetter organization of knowledge leads to
higher job satisfaction and less time spent training
Alternatives and Considerations
Do NothingLose knowledgeSystem may become unmanageableNo investment required
Alternatives and Considerations
Continue with improved Lotus Notes Adopt the new Knowledge Exchange Do Nothing Other?
What would you do?
Team Three Recommendation
Go to new KM structure
Implementation – Big Picture
Ensure upper management is on board with KM goals
Create a team with stakeholders from key areas
Implement to specific pockets of organization first on a trial basis, then apply to organization
Implementation - Specifics
Edit existing content to ensure a proper base Ensure template usage for content Ensure proper labelling (typology) is
followed: want general descriptions not jargon
Support entire cycle, from proposal to delivery
What happened
Re-architecture of system using MS and Avanade (MS supplier) products and processes
Created a team to handle the project Submit using a standardized template Easy access to KM from company portal Created a “download cart”; once done
‘shopping’, files are zipped and downloaded
What happened
Manually updated files: from 200k to 80k Went from 40 servers to 10 Piloted to 1000 users before entire company Kept legacy system for 90 days, then
decommissioned Search function improved to include source
categories and improved ‘deep searches’
Questions