l agenda - central highlands region · 3/13/2018 · minutes – general council meeting –...

OUR VISIONA progressive region creating opportunities for all

OUR MISSIONWe are a council committed to continuous improvement, a sustainable

future and efficient investment in our communities

OUR VALUESRespect and Integrity

Accountability and TransparencyProviding Value

Commitment and Teamwork

OUR PRIORITIESStrong, vibrant communities

Building and maintaining quality infrastructureSupporting our local economy

Protecting our people and our environmentLeadership and governance

Our organisation

General Council Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 13 March 2018At 2.30 pm

For the purpose of considering the items included on the Agenda.

Jason BradshawActing Chief Executive Officer

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Agenda - General Council Meeting - 13 March 2018

Central Highlands Regional Council 2 of 87

AGENDA CONTENTS1 PRESENT ..................................................................................................................................................32 APOLOGIES..............................................................................................................................................33 LEAVE OF ABSENCE...............................................................................................................................34 OPENING PRAYER...................................................................................................................................35 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................35.1 Minutes - General Council Meeting - 5 March 2018................................................................................36 BUSINESS ARISING OUT OF MINUTES ...............................................................................................527 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................528 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................529 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

.................................................................................................................................................................5210 PETITION.................................................................................................................................................5211 COMMITTEE RECOMMENDATIONS / NOTES......................................................................................5211.1 Minutes - Audit Committee Meeting - 16 February 2018 ......................................................................5212 COMMERCIAL SERVICES .....................................................................................................................6312.1 Nil Reports.............................................................................................................................................6313 COMMUNITIES........................................................................................................................................6413.1 Development Application Update February 2018 .....approx. 5-10 mins...............................................6414 CORPORATE SERVICES .......................................................................................................................7514.1 Nil Reports.............................................................................................................................................7514 INFRASTRUCTURE AND UTILITIES .....................................................................................................7614.1 Notifiable Road Use - Sojitz Coal Mining Pty Ltd - Meteor Downs South Coal Mine..... approx 10 mins

..............................................................................................................................................................7615 CENTRAL HIGHLANDS DEVELOPMENT CORPORATION .................................................................8215.1 Nil Reports.............................................................................................................................................8216 CHIEF EXECUTIVE OFFICER ................................................................................................................8316.1 Nil Reports.............................................................................................................................................8317 DEPARTMENTAL UPDATES .................................................................................................................8417.1 Nil Reports.............................................................................................................................................8418 GENERAL BUSINESS ............................................................................................................................8519 CLOSED SESSION .................................................................................................................................8619.1 Central Highlands (Qld) Housing Company ..... approx 30 mins ..........................................................8619.2 Organisational Structure ..... approx 10 mins........................................................................................8619.3 Ikerus Pty Ltd ..... approx 15 mins.........................................................................................................8619.4 Departmental Updates ..... approx 10 mins...........................................................................................8620 LATE AGENDA ITEMS ...........................................................................................................................8721 CLOSURE OF MEETING ........................................................................................................................87



1 PRESENT

2 APOLOGIES

3 LEAVE OF ABSENCE

4 OPENING PRAYER

Pastor Stephen Jaensch from the St John’s Lutheran Church will deliver the opening prayer.

5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

5.1 Minutes - General Council Meeting - 5 March 2018

General Council Meeting

Meeting of the Central Highlands Regional Council held in the Council Chambers, 4 Conran Street, Capella on

Monday, 5 March 2018

Commenced at 2.30pm

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CENTRAL HIGHLANDS REGIONAL COUNCIL

GENERAL MEETING OF COUNCIL

MONDAY 5 MARCH 2018

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 2 APOLOGIES ................................................................................................................................................ 2 LEAVE OF ABSENCE ................................................................................................................................. 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2 General Council Meeting: 13 February 2018 ................................................................................................ 2 Review of Upcoming Agenda Items .......................................................................................................... 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2 PETITIONS (IF ANY) ................................................................................................................................... 3 COMMITTEE RECOMMENDATIONS / NOTES ........................................................................................... 3 Minutes of Meeting – Game Plan Advisory Committee Meeting – 15 January 2018 ..................................... 3 COMMUNITIES ............................................................................................................................................ 3 Proposed Temporary Local Planning Instrument 01/2018 ............................................................................ 3 Youth Strategy and Action Plan .................................................................................................................... 4 CHRC Stock Route Water Facilities State of Asset Audit 2017/2018 ............................................................ 5 Rubyvale, Sapphire and Scrub Lead Miners Common Agistment Charges and Advisory Board Status ........ 5 CORPORATE SERVICES ............................................................................................................................ 6 2017-2018 Budget Review 2 ........................................................................................................................ 6 Operational Plan 2017-2018 Q2 Performance Report .................................................................................. 6 Local Government Remuneration and Discipline Tribunal Report 2017 ........................................................ 7 Monthly Financial Report - January 2018 ..................................................................................................... 7 CHIEF EXECUTIVE OFFICER ..................................................................................................................... 8 Local Government of Queensland (LGAQ) 6th Local Government Financial Sustainability Summit .............. 8 Local Government Association of Queensland (LGAQ) - Civic Leaders Summit ........................................... 8 GENERAL BUSINESS ................................................................................................................................. 8 Community Consultations – Amended Date ................................................................................................. 8 CLOSED SESSION ...................................................................................................................................... 9 Central Highlands (Qld) Housing Company Ltd - Rate Concession Application Update .............................. 10 Central Highlands Local Disaster Coordination Centre ............................................................................... 10 CLOSURE OF MEETING ........................................................................................................................... 11



MINUTES – GENERAL COUNCIL MEETING – MONDAY 5 MARCH 2018 – PAGE 2

MINUTES – GENERAL COUNCIL MEETING HELD AT 2.30PM MONDAY 5 MARCH 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, CAPELLA OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor) Councillors (Crs) P. Bell AM, C. Brimblecombe, M. Daniels, A. McIndoe, G. Nixon, C. Rolfe and G. Sypher Officers Acting Chief Executive Officer and General Manager Corporate Services J. Bradshaw, General Manager Communities D. Fletcher, General Manager Infrastructure and Utilities G. Joubert, General Manager Commercial Services M. Webster, General Manager Central Highlands Development Corporation S. Hobbs, Minute Secretary M. Wills APOLOGIES Chief Executive Officer S. Mason LEAVE OF ABSENCE Resolution: Cr Sypher moved and seconded by Cr Nixon “That a leave of absence be granted for Cr Bell for the meeting of 13 March 2018.” 2018 / 02 / 27 / 001 Carried (9-0)

CONFIRMATION OF MINUTES OF PREVIOUS MEETING General Council Meeting: 13 February 2018 Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That the minutes of the previous General Council Meeting held on 13 February 2018 be confirmed.” 2018 / 02 / 27 / 002 Carried (9-0)

Business Arising Out Of Minutes Cr Godwin-Smith requested an update with regards to the bats situation in Duaringa. Manager Planning and Environment provided an update to Council advising that the planned dispersal did not occur due to weather conditions and a new date is yet to be confirmed. Outstanding Meeting Actions Nil Review of Upcoming Agenda Items Nil MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil




PETITIONS (IF ANY) Nil

COMMITTEE RECOMMENDATIONS / NOTES Minutes of Meeting – Game Plan Advisory Committee Meeting – 15 January 2018 Resolution: Cr Godwin-Smith moved and seconded by Cr Brimblecombe “That the minutes of the Game Plan Advisory Committee Meeting held on 15 January 2018 be endorsed.” 2018 / 02 / 27 / 003 Carried (9-0)

Attendance Manager Planning and Environment K. Byrne and Coordinator Planning and Development S. Mattner attended the meeting at 2.43pm

COMMUNITIES Proposed Temporary Local Planning Instrument 01/2018

Executive summary: The Central Highlands Regional Council Planning Scheme 2016 (the Planning Scheme) currently contains a Temporary Local Planning Instrument 01/2016 - Operational work – within a flood hazard area (TLPI) which overwrites provisions in the Planning Scheme to protect the region from adverse impacts associated with excessive, unmanaged filling in the flood hazard area. The current TLPI was adopted on 31 March 2017 under the previous planning legislation, the Sustainable Planning Act 2009 (SPA). Under the SPA, TLPI’s were valid for a period of one (1) year, during which period Councils were expected to incorporate the provisions of the TLPI into their Planning Scheme through a planning scheme amendment. Due to resourcing and financial constraints, Central Highlands Regional Council has, up until now, been unable to complete the Planning Scheme amendment to incorporate the provisions of the TLPI. The Development and Planning team now have a hydraulic engineer engaged and a budget of $90,000 allocated to the CHRC Planning Scheme Major Amendment Flooding project, to commence this process. However with the TLPI due to expire on 31 March 2018, a new TLPI will need to be created and adopted to allow sufficient time to complete the amendment process. Resolution: Cr Nixon moved and seconded by Cr McIndoe “That Central Highlands Regional Council:

1. Resolves to make a Temporary Local Planning Instrument (TLPI) in accordance with section 23 of

the Planning Act 2016 and section 7.1 of Chapter 3 of the Statutory Guideline Minister's Guidelines and Rules.

2. Confirms that it is satisfied that the proposed Temporary Local Planning Instrument mitigates the risk of serious adverse economic conditions occurring in the Central Highlands and that it does not adversely affect the State interests.




3. Request the Minister's agreement that the TLPI will be effective from 31 March 2018, as the day that Council resolves to give the TLPI to the Minister for approval, pursuant to section 9(4) of the Planning Act 2016.

And further that Central Highlands Regional Council:

1. Decide to make a major amendment to the Central Highlands Regional Council Planning Scheme

2016 in accordance with section 20 of the Planning Act 2016 and section 16.1 of Chapter 2 of the Statutory Guideline Minister's Guidelines and Rules.”

2018 / 02 / 27 / 004 Carried (9-0)

Attendance Manager Planning and Environment K. Byrne and Coordinator Planning and Development S. Mattner left the meeting at 2.48pm Manager Community Engagement S. Poulter, Coordinator Community Engagement L. Connell, Youth Development Officer J. Clutterbuck and Youth Inc students attended the meeting at 2.48pm Youth Strategy and Action Plan Executive summary: The Central Highlands Regional Council’s Youth Strategy 2018-2022 outlines council’s commitment to young people and a way to progress youth services regionally, over the current and following four calendar years. The youth strategy includes an action plan that will fulfil council’s corporate plan requirement to implement a regional youth action plan. The youth strategy will provide greater outcomes in addressing youth issues and work towards building stronger connections between council, youth and service providers. The youth strategy and action plan propose a greater level of youth based service across the region. Goals, activities and performance measures within the document have been created based on all feedback gained through the various consultations and engagements that were undertaken between March and August 2017. This final draft of the youth strategy and action plan reflects feedback council shared at the strategy meeting on 28 November 2017. When reviewing this report, council are asked to give particular consideration to the resourcing implications that this draft youth strategy would require for the actions within it to be successfully implemented. It is proposed that council expand their youth service staff level from the current one (1) youth officer, to three (3) youth officers in total. One of the additional youth officer positions is recommended to be a senior youth officer. The council’s executive leadership team have reviewed the youth strategy and action plan, as well as the proposed staff model and operational budget and support these being presented to council for endorsement. Should no greater human resourcing be made available, the actions and measures within this draft youth strategy and action plan will need to be adjusted to align with current youth service staff levels.

This report presents the youth strategy and action plan for council endorsement, as well as seeking approval to fund an additional two youth officers (one at a senior level) in the 18/19 financial year budget. Resolution: Cr McIndoe moved and seconded by Cr Daniels “That Central Highlands Regional Council endorse the proposed Youth Strategy 2018-2022. And further;




That Central Highlands Regional Council consider the approval of two additional Youth Development Officer positions in the preparation of the 2018/19 budget.” 2018 / 02 / 27 / 005 Carried (9-0)

Attendance Manager Community Engagement S. Poulter, Coordinator Community Engagement L. Connell, Youth Development Officer J. Clutterbuck and Youth Inc students left the meeting at 3.03pm Adjournment Meeting was adjourned at 3.03pm for a photo opportunity with the Youth Development Officer J. Clutterbuck and the Youth Inc students Meeting resumed at 3.07pm Attendance Manager Planning and Environment K. Byrne and A. Philippzig-Mann, Coordinator Ranger Services attended the meeting at 3.07pm CHRC Stock Route Water Facilities State of Asset Audit 2017/2018 Executive summary: This report is intended to update Council on the status of all stock route water facility assets in the Central Highlands Regional Council area (the region). Council’s Ranger Services team has conducted an audit of all facilities and the completed audit report is attached. Resolution: Cr Rolfe moved and seconded by Cr Nixon “That Central Highlands Regional Council receive the Stock Route Water Facilities Audit 2017 / 2018 Report.” 2018 / 02 / 27 / 006 Carried (9-0)

Rubyvale, Sapphire and Scrub Lead Miners Common Agistment Charges and Advisory Board Status Executive summary: This report is intended to update Council on the formation of the Rubyvale, Sapphire, & Scrub Lead Miners Common (the ‘Miners Common’) Advisory Board. Through the establishment of the Advisory Board, an expression of interest is open to any Councillors who wish to sit on the board. Further, this report is intended to update Council on the Agistment fees charged, and the process for charging. Resolution: Cr Godwin-Smith moved and seconded by Cr Nixon “That Central Highlands Regional Council endorse Cr Rolfe as its representative of the Miners Common Advisory Board.” 2018 / 02 / 27 / 007 Carried (9-0)

Attendance Manager Planning and Environment K. Byrne and A. Philippzig-Mann, Coordinator Ranger Services left the meeting at 3.28pm




Attendance Finance Consultant W. Jensen and Manager Asset Management M. Gatt attended the meeting at 3.29pm

CORPORATE SERVICES 2017-2018 Budget Review 2 Executive summary: Council adopted the Budget for the 2017/18 financial year in early July 2017 along with long term financial forecasts based on the activities in the operational plan and other key strategic documents. During the course of the year variances may occur and Council may decide to vary its budget by resolution.

The 2017/18 budget has been reviewed based on actual results to the end of January 2018 and a number of changes are proposed to reflect the operational changes and those capital expenditure projects that are not now anticipated will be completed within the 2017/18 financial year. The revised operating result forecast for the 2017/18 financial year is a deficit of $4,251,565 compared to the original budgeted deficit of $1,249,020. The capital works program has decreased by $8.4 million to $83.5 million, which reflects works expected to be carried out in the 2017/18 financial year, with some NDRRA projects pushed back into 2018/19 financial year.

Resolution: Cr Brimblecombe moved and seconded by Cr Bell “That in accordance with sections 169 and 170 of the Local Government Regulation 2012 Central Highlands Regional Council adopt the amendments to the budget including:-

1. The statement of comprehensive income; 2. The statement of financial position; 3. The statement of cash flow; 4. The statement of changes in equity; 5. The key financial sustainability metrics; and 6. Three (3) year Capital program 2017/18; 2018/19 and 2019/2020.”

2018 / 02 / 27 / 008 Carried (9-0)

Attendance Finance Consultant W. Jensen and Manager Asset Management M. Gatt left the meeting at 3.39pm General Manager Communities D. Fletcher left the meeting at 3.40pm General Manager Communities D. Fletcher returned to the meeting at 3.42pm Operational Plan 2017-2018 Q2 Performance Report Executive summary: The Local Government Regulation 2012 requires a written assessment of the organisation’s progress towards implementation of the annual Operational Plan be presented to a meeting of the council at regular intervals of no more than three months. This report is to advise council of the organisation’s performance in delivering the Operational Plan activities and services during the second quarter for 2017-2018.




Resolution: Cr Sypher moved and seconded by Cr Daniels “That Central Highlands Regional Council receive the Operational Plan Performance Report for the second quarter ending 31 December 2017 in accordance with Section 174 of the Local Government Regulation 2012.” 2018 / 02 / 27 / 009 Carried (9-0)

Local Government Remuneration and Discipline Tribunal Report 2017 Executive summary: Further consideration of the 2017 report from the Local Government Remuneration and Discipline Tribunal.

Council had received a previous report on this matter and did not make a decision, pending further review

of the organisations’ position on employee wages.

Resolution: Cr Sypher moved and seconded by Cr McIndoe “That Central Highlands Regional Council receive the Local Government Remuneration and Discipline Tribunal Report 2017 presented to the Minister for Local Government on 30 November 2017. And further, that Central Highlands Regional Council note the determination of the tribunal that a 2.25% remuneration increase is to be applied to Mayors and Councillors across Queensland effective 1 July 2018.” 2018 / 02 / 27 / 010 Carried (9-0)

Attendance Finance Consultant W. Jensen attended the meeting at 3.52pm Monthly Financial Report - January 2018 Executive summary:

A Financial Report which summarises the financial performance and position of the Central Highlands Regional Council is presented each month to provide a snapshot on Council’s financial performance. While this report complies with statutory obligations, it is also intended to provide additional information to keep Councillors informed in relation to relevant financial matters of Council. Resolution: Cr Brimblecombe moved and seconded by Cr McIndoe “That Central Highlands Regional Council receive the Monthly Financial Report for the period ended 31 January 2018.” 2018 / 02 / 27 / 011 Carried (9-0)

Attendance Finance Consultant W. Jensen left the meeting at 3.58pm




CHIEF EXECUTIVE OFFICER Local Government of Queensland (LGAQ) 6th Local Government Financial Sustainability Summit Executive summary: The Local Government Association of Queensland is holding its 6th Local Government Financial Sustainability Summit Joining the Dots at the Gold Coast from 8 to 9 May 2018. This Summit will explore real life examples on how local governments have overcome challenges in their regions, secured international investment and achieved business success. Delegates will also have the opportunity to hear from ministers and keynote speakers address the local, global, financial and business challenges. Resolution: Cr Sypher moved and seconded by Cr McIndoe “That Central Highlands Regional Council authorise the Mayor and Councillor Brimblecombe and Chief Executive Officer to attend the Local Government Association of Queensland 6th Local Government Financial Sustainability Summit from 8 to 9 May 2018 as its representatives.” 2018 / 02 / 27 / 012 Carried (9-0)

Local Government Association of Queensland (LGAQ) - Civic Leaders Summit Executive summary: The Local Government Association of Queensland (LGAQ) is holding its Civic Leaders Summit Halfway to Where? is being held at the Gold Coast from 10 to 11 May 2018. The LGAQ will take hard look at where each of the councils have got to at the half way mark of this quadrennial term, including the LGAQ’s own performance. This analysis will be based on oriented around three sub themes – Resilience, the New Compliance Environment and Execution. Resolution: Cr Nixon moved and seconded by Cr Sypher “That Central Highlands Regional Council authorise the Chief Executive Officer to attend the Local Government Association of Queensland Civic Leaders Summit from 10 to 11 May 2018 as its representatives.” 2018 / 02 / 27 / 013 Carried (9-0)

GENERAL BUSINESS (Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)

Community Consultations – Amended Date Resolution: Cr Nixon moved and seconded by Cr Godwin-Smith “That the Community Consultations for the Big Bend, Bluff and Comet areas to be conducted on 30 May 2018.” 2018 / 02 / 27 / 014 Carried (9-0)




2018 Beef Week Beef Week is being held in Rockhampton from 6 – 12 May 2018. Council is a corporate members which entitles it to four admission tickets to the expo. The following Councillors expressed an interest in attending:

Mayor Cr Kerry Hayes Deputy Mayor Cr Gail Godwin-Smith Cr Christine Rolfe Cr Megan Daniels Cr Charlie Brimblecombe

Cr Nixon raised a number of items:

Expressed gratitude to Councillors, staff and resource companies for assisting with the flood clean up in Springsure last week. There is still a lot of clean up yet to be done and that there will be a Clean Up Australia Day in Springsure during April;

Requested for Council to invite the Financial Assistance Grants Commission to talk to Council.

Confirmed that the St Patricks Day Races are being held in Springsure on Saturday 10 March 2018.

Advised that the Royal Flying Doctors Service will be officially opening the Buckland Strip on 16 June 2018 and that due to budget cuts, this will probably be the last time they will come to Buckland for a “fun day”. Cr Nixon requested for Council to fund a bus to assist the elderly travel to attend the opening at Buckland.

Cr Godwin-Smith advised that she has received an email with the request to rename the Bauhinia Art Gallery. Cr Godwin-Smith understand that the request has not yet been formally received by Council.

CLOSED SESSION Into Closed Session Resolution: Cr Nixon moved and seconded by Cr Rolfe “That Council close its meeting to the public in accordance with Section 275 (1) (d) (h) of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain in the room.”

2018 / 02 / 27 / 015 Carried (9-0)

The meeting was closed at 4.21pm

Attendance General Manager Community Services D. Fletcher, General Manager Commercial Services M. Webster, General Manager S. Hobbs left the meeting at 4.21pm Manager Governance C. Dendle attended the meeting at 4.21pm General Manager Commercial Services M. Webster returned to the meeting at 4.30pm Central Highlands (Qld) Housing Company Ltd - Rate Concession Application Update

Attendance Acting Manager Governance C. Dendle and General Manager Commercial Services M. Webster left the meeting at 4.32pm




Central Highlands Local Disaster Coordination Centre Out of Closed Session Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That the meeting now be re-opened to the public.” 2018 / 02 / 27 / 016 Carried (9-0)

Conflict of Interest Councillors Hayes, Bell, Nixon and Daniels declared that a perceived conflict of interest in the following matter (as defined in section 173 of the Local Government Act 2009), may exist due to their membership on the Board of the Central Highlands (Qld) Housing Company Ltd. Following receipt of legal advice, Councillors Hayes, Bell, Nixon and Daniels acknowledged the perceived conflict of interest has been negated by the legislation and it was their determination that their personal interest is not of sufficient significance that it would lead to their making a decision on this matter that is contrary to the public interest. Councillors Hayes, Bell, Nixon and Daniels participated in the discussion and voting on this matter. Central Highlands (Qld) Housing Company Ltd - Rate Concession Application Update Executive summary: The local government legislation and Council’s adopted rating and revenue policies provide the ability for Council to allow rebates and remissions to certain groups of ratepayers, in limited circumstances, where broader community outcomes would be enhanced. Council has received a request from a not for profit organisation seeking a general rate remission of 100% to support them in the conduct of activities that are of benefit to the community. Resolution: Cr Sypher moved and seconded by Cr Rolfe “That the Central Highlands Regional Council, in accordance with section 122 of the Local Government Regulation 2012 and Council’s Revenue Policy, approve a concession of 50% of the general rate levied with respect to the following assessments – 17379, 17401, 17399, 17397, 15653, 15655, 27664, 27665, 27668, 27669, 27670 and 27671. And further, that this concession remain in place for the duration of the property’s use in this community service capacity.” 2018 / 02 / 27 / 017 Carried (9-0)

Central Highlands Local Disaster Coordination Centre Executive summary: Council is requested to approve the lease of commercial premises at 62 Egerton Street, Emerald, and fit out of the premises for the purpose of short to medium term housing of the ‘Central Highlands Local Disaster Coordination Centre, Regional Disaster Management Training Centre and Community Resilience Facility' and staff accommodation. Council does not currently have an appropriate facility to undertake training/exercises and community resilience activities. The facility will also provide a specialised centre of excellence for disaster management training, exercises and a hub for community education activities. This will bring schools and community groups together for community safety and education activities building a resilient community, whilst providing an appropriate working area for disaster management planning.




Resolution: Cr Rolfe moved and seconded by Cr Sypher “That Central Highlands Regional Council not enter into a contract to lease the commercial premises at 62 Egerton Street, Emerald.” 2018 / 02 / 27 / 018 Carried (9-0)

CLOSURE OF MEETING There being no further business, the Mayor closed the meeting at 4.54pm. CONFIRMED MAYOR DATE



Central Highlands Regional Council

Central HighlandsYouth Strategy

2018-2022



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For further information regarding contents of this document or to discuss how actions and outcomes will be measured please contact:

Youth Development OfficerCentral Highlands Regional CouncilE: [email protected]: 1300 242 686

Disclaimer:

All images within this document have been approved for

use by both the person depicted and the photographer.

Information contained within this document is based upon

information available at the time of development.



centralhighlands.qld.gov.au 3

CONTENTS

Message from Mayor

Overview

Why a youth strategy?

What are the benefits of a youth strategy?

Where does it fit in?

What is council’s role?

Youth snapshot and feedback

Engagements and feedback

Positive things the survey told us

Areas we need to focus

Strategy priority areas

Action plan

Implementing and reporting

References and reports

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Central Highlands Youth Strategy 2018-20224

The most recent Census figures released for the Central Highlands Regional Council local government area show that we are inherently a young community with an average age of 34. Critically, it also highlights the significant number of people in our youth demographics. We can clearly claim to be a very ‘young’ community and demonstrate statistically the need for a well-considered and resourced Youth Strategy.

Our newly adopted corporate vision - ‘a progressive region creating opportunities for all’ - reflects the broader obligation by council to build our communities, but an even greater obligation prevails when we look at what future we are providing for our youth and how we are engaging with our young population.

Council’s Youth Officer and Communities Team have been developing a five year strategy since February 2017 and have engaged with over 900 young people, community members and youth services. The success of the Strategy will be dictated by the strength of our consultation and engagement from many groups and it would not be possible without the significant participation by local youth services and schools.

our community, our visionOurs is a region that offers much opportunity. The significant diversity of the Central Highlands provides choices that are unique to where we live. It is critical for our future that we engage with our young men and women to ensure that they stay connected to our region and participate in its development.

Ensuring that our planning and development of community infrastructure incorporates the voice and input of our youth will foster better ownership and engagement.

Building strong links between services and activities within communities and across the region promotes better understanding and greater respect and appreciation of our diversity.

In a practical sense the Strategy and Action Plan will guide council on how it should deliver its own youth service as well as collaborate with our region’s young people, community and services in promoting a positive and inclusive youth culture.

We want to engage young people so their voices are heard, provide meaningful connections across our region and support the needs that are crucial in ensuring young people keep

Messagefrom the Mayor

an investment in our region for years to come.

A well-engaged community functions much like a good family, with some or many participants including elders, parents, siblings and friends. Similarly our Youth Strategy seeks to ensure that the young members of our regional family are supported, resourced and provide meaningful contributions to our communities.

Mayor Cr Kerry Hayes



Central Highlands Youth Strategy 2018-20226 centralhighlands.qld.gov.au 6




OVERVIEWCentral Highlands Regional Council was formed in 2008 when the four former shire councils of Bauhinia, Duaringa, Emerald and Peak Downs amalgamated into one. From 2008 to 2017 the Youth Development service has engaged and interacted with over 35,000 participants in its activities, events and programs.

Youth Development has been a continual focus for council. To support this council has created a strategic vision to deliver this service regionally to ensure young people are given opportunities to be engaged and informed within their communities.

The Central Highlands Youth Strategy 2018 – 2022 is council’s plan for young people. The Strategy outlines council’s priorities and actions to address over the next five years. The document has been developed by council’s Youth Development Officer in consultation with various groups, agencies and organisations represented across the region (see page 35).

Council recognises ‘Youth’ or ‘Young People’ to be an individual person or group of people between the ages of 10 and 25. 20

18-20

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The aims of developing a youth strategy are to:

Whya youth strategy?

� ENGAGE young people so their voices are heard.

� CONNECT young people to our region.

� SUPPORT the needs and development of young people.

� BUILD collaboration across all areas of youth support services in our region.

Council recognises that young people are a valuable part of our communities and acts to ensure their voices are heard.

Feedback from young people, community members and local services have provided regional perspectives on issues, needs and opportunities for young people across the Central Highlands.

This Youth Strategy will inform council and create a collaborative way forward through implementation of the Action Plan.




The Youth Strategy and Action Plan will: � Identify key youth priorities.

� Advocate for youth priorities.

� Ensure the needs of young people are addressed in all areas of our region.

� Provide strategic direction on council’s role in Central Highlands youth services.

� Map youth services available across the region.

� Provide an action plan for council to report against.

� Improve and guide planning for youth programs and events.

� Inform council’s youth development budget.

� Provide opportunities for young people to contribute to and influence council business.

2018-

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Whatare the benefits of a youth strategy?




Wheredoes the Youth Strategy fit in?

Council has a number of policies and strategic documents in place that outline commitments to providing collaborative and transparent planning for the future.

Council’s commitment to creating strong and vibrant communities is the first key priority in the Corporate Plan 2017 – 2022. This priority identifies the Youth Strategy as an important part of meeting the needs of young people across the region.

The Youth Strategy also aligns with council’s Central Highlands 2022 Community Plan, aiming to include young people in decision making processes, advocate for fair access to resources and build better outcomes for the region.

communityplan

corporateplan

youthstrategy

operationalplan




Whatis council’s role?

Council is committed to youth development and as the local level of government has the ability to directly engage with young people and services to identify needs and provide outcomes. Council recognises that addressing needs of young people continues to be a priority across the region.

Council has committed to funding youth programs directly and supports other

local organisations that contribute to young people’s safety and social investment.

The Youth Strategy will provide collaborative means for all government and non-government service agencies to work with a clear regional perspective of young people’s needs.




breakdown of youth demographics

Youthsnapshot

The Central Highlands is nestled in the heart of Central Queensland and is considered the gateway to the outback.

The region spans around 60,000 square kilometres, which is likened to the size of Tasmania. Along with rich mineral and sapphire production areas the region has a large and diverse range of agricultural and pastoral industries.

According to the 2016 Census data the Central Highlands has a total population of 28,800 total residents across its 13 distinct communities. The Central Highlands is home to large cultural and social diversities which all contribute to the region’s vibrancy. Youth represent almost 20% of the total Central Highlands, which equates to a total of 5491 young residents.

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Howwe engaged

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ps

The Youth Strategy has been developed from the feedback gained from a number of engagement activities and initiatives. These initiatives were run by council as well as other youth service agencies.

The Central Highlands Youth Survey was the main information gathering initiative with over 500 respondents across the region. The survey was made available online and in print and provided invaluable information for the development of the actions in the Youth Strategy.

Other engagements included council feedback sessions, participation in the Breakfast of Champions events, the Mayoral Student Leaders Summit,in-school engagements, and engagements with the Youthinc committee.

These initiatives ensured that a range of face-to-face conversations, public forums and online engagement were available for young people, community members and service providers to participate in.




73%

60%

40%

9%

Central Highlands Youth Survey

Survey results were gathered during the month of August 2017.

The survey was made available online, through hard copy and completedface-to-face with selectedschools across the region.

Whatthe engagement told us

73% of those who responded to the survey were aged between 10 and 25.

From the total number of respondents roughly

60% were female

From the total number of respondents roughly 40% were male

Around 9% of respondents identified as Aboriginal or Torres

Strait Islander.




92% 80%

61% 64%

Positivethings the survey told us

92% of responders enjoy learning

61% of responders are involved in sporting clubs

80% of responders are involved in activities or events in their local community

64% are involved in activities or events across the Central

Highlands

� Services young people use the most: Doctor, dentist, other health practitioners, libraries, PCYC, arts and cultural groups, and council.

� Things young people love about the Highlands: Close communities, safe environments, weekend sports, friends aren’t far away, open space, football and community friendliness.

� How young people find out about things: Social media, flyers, through schools and talk among friends.

� Places and spaces young people appreciate: School, sporting venues, waterways and dams, shopping centres, PCYC, aquatic centres, parks/playgrounds/skate parks, cinemas, walking tracks and libraries.



Areaswe need to focus on

� Top issues affecting young people: Bullying, drugs and alcohol misuse, mental health, negative social media, employment opportunities, travel and transport, family relationships and the cost of things.

� Things young people don’t like: The lack of ongoing activities and events, the heat, distance between communities, limitedyouth-based public facilities and limited employment opportunities.

� What young people want more of: More outdoor and indoor activities/sport, movie days, skate park events, youth development groups and volunteering opportunities,school-based events, arts and music programs, fitness programs and greater social recreation opportunities.

Feedback from other engagements was consistent with the results of the survey. Through these engagements a majority of community members and service providers noted that mental health and employment opportunities are major issues for youth in the Central Highlands.

A trend among all engagements also indicate more work needs to be done in promoting the activities, events and recreation opportunities on offer both locally and regionally. Connections between community clubs as well as connections between youth service agencies was also an identified priority to ensure collaborative efforts in meeting and advocating regional needs.





Strategypriority areas

There are five strategic priority areas that will be used as a framework to deliver on the Youth Strategy outcomes identified through the Action Plan.

1

2

3

4

5

Youth DevelopmentImprove young people’s access to services, opportunities and experiences that enhance their physical, emotional and social wellbeing and build personal capacity.

PLANNING & ADVOCACYResearch and advocate for improved services, facilities and opportunities that meet the needs of young people.

Youth PARTICIPATIONEncourage and facilitate youth participation in local events, programs and activities that support the growth and success of young people.

Youth CONNECTIONSDevelop partnerships between young people, business and community that provide platforms to deliver on youth needs.

PLACE ACTIVATIONCreate vibrant community hubs relevant to young people to be a place of social interaction, creativity and economic vitality.




Council commits to build collaborative relationships and partnerships across all areas of youth support services and other key stakeholders in the delivery of the Strategy and Action Plan.

Research and advocate for improved services, facilities and opportunities that meet the needs of young people.

PLANNING & ADVOCACY

GOAL2.1 Buildandstrengthencollaborationbetween council and service providers.

2.2 Collaboratewithstakeholderstostrengthenyouth sectorresponsestoidentifiedneedareas.

2.3 Collaboratewithstakeholderswithanaimto improve health and wellbeing through coordinated strategic initiatives.

2.4 Provideplatformsforyoungpeople’stalentand success to be recognised.

Improve young people’s access to services, opportunities and experiences that enhance their physical, emotional and social wellbeing and build personal capacity.

GOAL1.1 RegionalGrowthoftheYouthincgroup.

1.2 RegionalYouthAdvisorymodeltodrive leadership development and connectivity with council.

1.3 Supportsporting,recreationandculturalclubs toreachtheiridentifiedgoalsandaspirations relevanttoyouth,throughtheGamePlan initiativeandArtsandCulturalStrategy.

1.4 Strengthenthepartnershipsbetweencouncil andtheBlackwaterandEmeraldPCYC.

1.5 Developandmaintainpartnershipswithservice providers that support the development needs of youth.

Youth Development 1 2




Strategypriority areas

Encourage and facilitate youth participation in local events, programs and activities that support the growth and success of young people.

GOAL3.1 Supportopportunitiestoincreaseyouthparticipationindecisionmaking processes.

3.2 Createopportunitiesforyouthtobeinvolvedinevents,programsand activities.

3.3 Provideandmaintainaccesstoawiderangeofartsandcultural initiatives, programs and events.

Youth PARTICIPATION 3




Develop partnerships between young people, business and community that provide platforms to deliver on youth needs.

Youth CONNECTIONS

GOAL4.1 Strengthencommunicationofcouncilsyouth development service to better connect regionally.

4.2 Supportopportunitiestostrengthenbelonging, connectedness and self-identity for youth.

4.3 Buildstrongercollaborationbetweencounciland other youth groups and organisations.

4Create vibrant community hubs relevant to young people to be a place of social interaction, creativity and economic vitality.

PLACE ACTIVATION

GOAL5.1 Provideopportunitiestorespondtocommunity safety concerns related to youth.

5.2 Promoteexistingservicesandopportunitiesfor young people.

5.3 Provideavenuesforlocalgroups,clubsand agencies to access council resourcing and support.

5




Action Planyouth development

GOAL activities performance Measure Target Responsibility

Regional Growth of the Youthinc group.

Facilitate growth of the existing Youthinc group model and deliver it to identified communities through planning and consultation.

Growth of the Youthinc group from one to three communities.

Growth of the Youthinc group from three to five communities.

2018 – 2019

2020 - 2022

Council Youth Development

Youthinc Group

Community Groups and Agencies

Schools

Regional Youth Advisory model to drive leadership development and connectivity with council. .

Community engagement with sector agencies, councillors and youth groups and development of concept.

______________________________________________

Provide youth the opportunity to apply for placement in the Youth Advisory Group.

Number of networks being consulted.

_____________________________________________________________

Establishment of Regional Youth Advisory model.

Number of young people engaged.

2019 - 2020

______________

2019 – 2022

2021 - 2022


Youth Sector stakeholders

Councillors

Schools

Youthinc Groups

Community Reference Groups

Support sporting, recreation and cultural clubs to reach their identified goals and aspirations relevant to youth, through the Game Plan initiative and Arts and Cultural Strategy.

Collaborate with Sporting and Recreation Officers to assist in the delivery of the Game Plan initiatives and promote regional awareness across sporting clubs.

______________________________________________

Collaborate with the Arts and Cultural Officer in the delivery of aspirations relevant to youth through the Arts and Cultural Strategy.

Facilities Audit Report.

Number of meetings with Sporting and Recreation Officers.

_____________________________________________________________

Number of meetings with Arts and Cultural Officer.

Number of projects delivered in line with the Arts and Cultural Strategy.

2019 – 2020

Quarterly 2018 – 2022

____________


2018 - 2022


Council Sporting and Recreation Officers

Council Arts and Cultural Officer





Strengthen the partnerships between council and the Blackwater and Emerald PCYC.

Develop and maintain relevant Memorandum of Understandings with both facilities.

______________________________________________

Continue partnership to support leadership development (i.e. Youthinc groups).

Deliver six annual partnership activities with each PCYC facility.

______________________________________________________________

Number of young people participating in leadership development initiatives.

2018 – 2019

______________

2018 - 2022

Blackwater Youth Development

Blackwater and Emerald PCYC

Develop and maintain partnerships with service providers that support the development needs of youth.

Provide opportunities to partner with stakeholders on initiatives that support growth and personal development for youth. ______________________________________________

Maintain service level agreement with Queensland Department of Youth Justice.

% of services partnered with in the planning and delivery of youth development activities.

Number of partners in the delivery of regional events.______________________________________________________________

Provision of safe work environments for youth completing service orders.

Number of youth placements in council services and activities.

Total number of projects completed under agreement.

Minimum of two meetings with Youth Justice Service.

Review current agreement for considerations and further continuation.

2018 – 2022

2018 – 2022______________

2018 – 2019

2018 – 2019

2018 – 2019

2018 – 2019

2019/2020


Council

Youth Sector Stakeholders

Community Agencies

Queensland Department of Justice

Blackwater and Emerald Interagency

Emerald PCYC




Action Planplanning and advocacy


Build and strengthen collaboration between council and service providers.

Strengthen regional connections with service providers.

______________________________________________

Deliver avenues for youth based service providers to connect regionally.

Establish a baseline of youth support services across the region.

% of youth support services participating in council’s youth service initiatives.

Actively participate in 50% of Interagency group meetings._____________________________________________________________

Implement annual Central Highlands Service Providers survey.

Implement relevant findings from survey results.

Data sharing between networks.

Deliver an ongoing youth service providers summit.

2019

2019 – 2022

2018 – 2022

_______________

2018/2019

2019 – 2022

2019 – 2022

2020


Council


Community Agencies



Central Queensland Engagement Hub

Collaborate with stakeholders to strengthen youth sector responses to identified need areas.

Support collaborative events and programs that raise awareness and provide outcomes for youth issues within the region.

______________________________________________

Provide avenues for groups, clubs and committees that support youth to overcome barriers or adversity to partner with council.

Number of forums represented by council on youth related issues.

Active participation on strategic working and action groups related to youth.______________________________________________________________

Number of support requests being followed up by council’s youth service.

Number of partnership initiatives undertaken.

Provide regular reporting to council to track ongoing initiatives.

2018 – 2022

2018 – 2022

_______________

2018 – 2022

2019 – 2022

2018 – 2022


Youth


Community Groups, Clubs and Committees







Collaborate with stakeholders to strengthen youth sector responses to identified need areas continued...

Improve the economic participation of Aboriginal, Torres Strait Islander and other Cultural youth by connecting them with key industry, education and training stakeholders.

______________________________________________

Support the objectives of all youth seeking support for further education or employment.

Number of youth connected with Youth Employment Program

Number of youth participating in employment and skilling programs _____________________________________________________________

Number of youth accessing councils youth service to support their employment goals.

2018 – 2019 (pending

funding renewal)

2018 – 2019 (pending

funding renewal)_______________

2018 - 2022


Youth Employment Program

Get Set for Work (Outreach program through PCYC Gladstone)

Schools

Higher education facilities

Collaborate with stakeholders with an aim to improve health and wellbeing through coordinated strategic initiatives.

Develop partnerships to identify and respond to emerging health and wellbeing concerns for young people.

______________________________________________

Collaborate with relevant stakeholders to improve Indigenous health and wellbeing outcomes for young people.

Maintain involvement on the Central Queensland Mental Health Stakeholders group.

Outreach to health providers to establish relevant baseline and working model for partnership.

Number of health provider partnerships. ______________________________________________________________

Number of initiatives delivered in partnership with the Indigenous Development Program.

Actively promote health and wellbeing initiatives through relevant Indigenous networks.

2018 -2022

2019

2020 - 2022______________

2018 – 2022

2018 – 2022

Council Community Development


Council Indigenous Development Program

Mental Health Stakeholder Group

Regional Healthcare Providers





Action Planplanning and advocacy


Collaborate with stakeholders with an aim to improve health and wellbeing through coordinated strategic initiatives continued...

Deliver programs that directly target identified health and wellbeing needs for young people.

_____________________________________________

Continue to advocate for affordable access to fitness programs with relevant stakeholders.

Implement annual survey to track youth health and wellbeing within communities.

Deliver two regional initiatives annually focused on responding to youth health and wellbeing priority areas identified through the survey.______________________________________________________________

Regular meetings with PCYC to discuss youth fitness, access and trends.

2019

2020 – 2022

_______________

Bi-Annually 2018 - 2022


Council


Community Agencies




Provide platforms for young people’s talent and success to be recognised.

Celebrate positive youth culture through delivering programs that recognise the efforts and success of youth in the region.

_____________________________________________

Provide platforms for youth participation and success to be acknowledged by council.

Implement ongoing Community Spirit award delivered through Schools Awards and Graduation celebrations.

Implement a regional youth recognition program. ______________________________________________________________

Number of youth successes being recognised through council’s online networks.

Australia Day Young Citizen Award recipients to be promoted online.

Number of Youthinc group achievements being recognised online and through council reporting.

2018

2018_______________

2018 – 2022

2019 – 2022

2019 - 2022


Mayor’s Office

Council Area Office Coordinators

Council Communications Team

Youth and Community

Youthinc

Schools





Action Planyouth participation


Support opportunities to increase youth participation in decision making processes.

Greater participation of youth on Community Reference Groups.

______________________________________________

Actively deliver leadership and advocacy skills development within established leadership groups.

______________________________________________

Develop tools for council staff to increase youth participation in engagements across all service areas.

Number of Community Reference Group meetings attended.

Seek current numbers of youth represented on Community Reference Groups.

Further promotion and engagement of youth participation on Community Reference Groups.

Number of youth participating regionally.______________________________________________________________

Number of leadership development camps/initiatives delivered.

Number of young people participating._____________________________________________________________Implement a document that covers best practise for engagement and communication for youth in Central Highlands.

2018 - 2022

2018

2018/2019

2019 – 2022______________

2018 – 2022

2018 – 2022______________

2020



Council Departments


Youth

Schools

Create opportunities for youth to be involved in events, programs and activities.

Directly deliver youth based events and activities within communities.

______________________________________________

Support relevant stakeholders in the delivery and advertising of local and regional initiatives aimed at building social interaction with youth.

Deliver four events annually in the towns of Emerald, Blackwater, Springsure and Capella.

Deliver four events annually in additional interested communities.

Regular reporting to council.______________________________________________________________

Number of events and activities delivered in partnerships.

Communication and advertising of supported initiatives.

Regular reporting to council.

2018 – 2022

2019 – 2022

Quarterly 2018 - 2022______________

2019 – 2022

2019 – 2022



Youthinc group


Schools





Provide and maintain access to a wide range of arts and cultural initiatives, programs and events.

Promote and support the ongoing Ichinoseki Sister City relationship and promote opportunities for youth through relevant networks.______________________________________________

Assist in the planning and delivery of NAIDOC Week celebrations across the region.

______________________________________________

Support community groups, clubs and agencies that provide avenues for youth to participate in Arts and Cultural based initiatives.

Number of students and families participating in the program.

Number of applications received.______________________________________________________________

Number of community meetings held.

Delivery of Emerald and Blackwater NAIDOC Week annual events.

______________________________________________________________

Number of youth based Arts and Cultural programs delivered annually.

Number of youth participating in arts and cultural initiatives.

Report on council’s youth development services support and participation in initiatives.

2018 – 2022

_______________2018 – 2022

2018 – 2022

_______________

2018 – 2022

2018 – 2022

2018 – 2022



Council Indigenous Programs

Council Arts and Cultural

Community Groups, Clubs and Committees

Youth

Schools and L.O.T.E program coordinators




Action Planyouth connections


Strengthen communication of councils youth development service to better connect regionally.

Develop marketing and communications guide to best inform youth on relevant matters.

______________________________________________

Build marketing partnerships between council and schools to improve publicity of youth based initiatives.______________________________________________

Build partnerships between council and student leader groups to have stronger representation in decision making and event planning processes.

______________________________________________

Maintain and update council’s Youth Development online information.

Number of responses to existing communications methods.

Development of a communications plan.

Analyse annual trends.______________________________________________________________

Maintain youth based email distribution lists.

Establish a school library email distribution list. ______________________________________________________________

Number of student leader groups involved in event planning.

Delivery of the Annual Mayoral Student Leaders Summit.

Provision of youth development information packs to student leader groups.______________________________________________________________

Quarterly updates on council’s youth development website.

Increase to weekly communications feed on council’s Youthinc Facebook page.

Total number of online engagements.

2018

2019

2020 - 2022_______________

Bi-Annually 2018 – 2022

2019______________

2018 – 2022

2018 – 2022

2019

_______________

2018 – 2022

2019 – 2022

2019 - 2022



Council Libraries

Mayor and Councillors

Schools

Student Leader Groups

Youth and Community

Youthinc Group





Support opportunities to strengthen belonging, connectedness and self-identity for youth.

Partner with relevant stakeholders to increase the participation of vulnerable youth in activities that build a sense of community belonging.

______________________________________________

Support initiatives that aim to build pathways for young people to develop life skills through targeted programming.

Build partnership network.

Number of active stakeholder partnerships.

______________________________________________________________

Number of youth involved in life skilling programs.

Number of youth engaged in Get Set for Work programs.

2019

2020 – 2022

_______________

2019 - 2022

2018 – 2022 (based on funding)




Get Set for Work

Health Providers

Build stronger collaboration between council and other youth groups and organisations.

Engage with regional schools, community reference groups and other youth related environments to identify existing groups.

______________________________________________

Support programs and initiatives developed by relevant groups and organisations that aim to build youth connections with the community.

Number of groups identified.

Number of groups engaged.

Number of outcomes being delivered.

______________________________________________________________

Number of events delivered.

Report to council on support.

2018 – 2019

2019 – 2022

2019 – 2022

_______________

2019 - 2022

Quarterly 2019 - 2022


Community Groups and Organisations

Schools

Youth





Action Planplace activation


Provide opportunities to respond to community safety concerns related to youth.

Activate public spaces for positive interaction between young people and the wider community, including families.

______________________________________________Through community responses identify potential public spaces that can be activated or supported to further develop Arts, Culture, Recreation and community belonging for youth.

Number of spaces engaged to deliver council events.

Number of supported initiatives delivered in public spaces.

Number of school holiday initiatives delivered in council Libraries.

Number of participants in council Library programs.______________________________________________________________Implement annual Community Reference Group survey to understand community perception of youth based facilities.

2018 – 2022

2018 – 2022

2018 – 2022

2018 - 2022_______________

2019



Council Departments

Community groups, committees and organisations


Promote existing services and opportunities for young people.

Promote youth initiatives delivered by council’s Library services through broader communication and strengthened partnerships.

______________________________________________Promote existing local initiatives through council’s networks and communications methods.

Number of schools engaged in Library service initiatives.

______________________________________________________________Research current and existing groups and organisations delivering ongoing youth based programming across the region.

Actively promote community created initiatives that support youth activity programs.

Number of programs supported.

2018 - 2022

_______________2018 – 2019

Late2018 – 2022

2019 - 2022


Council Libraries

Community groups and organisations






Provide avenues for local groups, clubs and agencies to access council resourcing and support.

Provide avenues for local groups, clubs and agencies to access funding or support to deliver youth friendly events and programs within communities.

Provide groups and organisations access to council youth development event resources.

Develop and deliver an online booking system to access small funding and materials to support the delivery of local events and programs.

Active promotion of online support system.

Number of support requests received.

Number of initiatives supported.

% of community group and the organisation leaders building capacity to deliver youth programs and events.

2018 – 2022

2018

2019 – 2022

2019 – 2022

2019 – 2022

2020 - 2022


Community groups, committees and organisations






Implementationand reporting

The actions within this document will be delivered over the five calendar years of 2018 to 2022. The youth development officer will provide bi-annual reporting to council on the progress and outcomes of actions and provide ongoing avenues for young people to give feedback.

increasedparticipation

placeactivation

increasedconnection

Feedback

Implement

Engage

Review andreport




Referencesand acknowledgments

� Central Highlands Community Plan 2012-2022

� Central Highlands Regional Council Corporate Plan 2018-2022

� Central Highlands Youth Survey Data reports

� Australian Bureau of Statistics 2016

� CQUni Emerald Campus Youth Connect Indaba report

� Breakfast of Champions Blackwater outcomes report

� Breakfast of Champions Emerald feedback report

� Councillor engagement session feedback summaries

� Mental Health Stakeholder Group engagement

� Central Highlands Community Satisfaction: 2016 results of residents report conducted by Central Queensland University Population Research Laboratory

� Community Reference Group local action plans

AcknowledgementsCentral Highlands Regional Council wishes to thank all those young people and community members who contributed to the development of the Youth Strategy. Thank you to all schools within the Central Highlands for their support and participation of the Youth Strategy engagements and survey.

The following groups have also assisted in the development and actions of this document and council thanks them for their ongoing support.

� Blackwater Youthinc Committee

� PCYC Blackwater and Emerald

� Youth Justice Service

� Department of Aboriginal and Torres Strait Islander Partnerships - Youth Employment Program

� Get Set for Work through PCYC Gladstone

2018-

2022



Central Highlands Regional Council

65 Egerton Street, Emerald, QLD T. 1300 242 686

centralhighlands.qld.gov.au





6 BUSINESS ARISING OUT OF MINUTES

7 REVIEW OF OUTSTANDING MEETING ACTIONS

8 REVIEW OF UPCOMING AGENDA ITEMS

9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

10 PETITION

10.1 To be tabled (if any)

11 COMMITTEE RECOMMENDATIONS / NOTES

11.1 Minutes - Audit Committee Meeting - 16 February 2018

Audit Committee Meeting

Meeting held in the Central Highlands Regional Council Chambers, 65 Egerton Street, Emerald on

Monday, 13 February 2018Commenced at 8.58 am

AUD

IT C

OM

MIT

TEE

MIN

UTE

SAgenda - General Council Meeting - 13 March 2018


Agenda - Audit Committee Meeting - 16 February 2018


AGENDA CONTENTS1 PRESENT ..................................................................................................................................................32 APOLOGIES..............................................................................................................................................33 LEAVE OF ABSENCE...............................................................................................................................34 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................34.1 Minutes - Audit Committee Meeting - 6 December 2017 ........................................................................35 BUSINESS ARISING OUT OF MINUTES .................................................................................................36 REVIEW OF OUTSTANDING MEETING ACTIONS .................................................................................37 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

...................................................................................................................................................................410 EXTERNAL AUDIT....................................................................................................................................410.1 External Auditor's update report - To be tabled.......................................................................................411 CORPORATE SERVICES .........................................................................................................................511.1 ICT Governance Framework update.......................................................................................................511.2 QAO Report 19 2016/17 - Security of Water Infrastructure - update ......................................................611.3 Cyber Security Review and Action Plan - Update...................................................................................69 INTERNAL AUDIT .....................................................................................................................................79.1 Internal Audit Progress Report - February 2018 .....................................................................................79.2 Internal Audit - current projects update ...................................................................................................79.3 Internal Audit - Saleyards Assurance Review .........................................................................................812 GOVERNANCE .........................................................................................................................................812.1 Fraud and Ethical Conduct - Update.......................................................................................................812.2 Strategic Risk Register Review update...................................................................................................912.3 Audit Issues and Actions Matrix ............................................................................................................1013 GENERAL BUSINESS ............................................................................................................................108 BOARD ONLY TIME ...............................................................................................................................1014 CLOSURE OF MEETING ........................................................................................................................11





The Chairman Hayden Wright, opened the meeting at 8.58am and welcomed members and attendees.

1 PRESENT

Committee Members

Chairman Hayden Wright, Independent Audit Committee Member Geoff King, Chief Executive Officer Scott Mason.Councillor/s (Cr) Cr Charlie Brimblecombe, Cr Christine Rolfe; Cr Kerry Hayes (Mayor) ex-officio member

CouncillorsCr Alan McIndoe

OfficersGeneral Manager Corporate Services Jason Bradshaw, General Manager Commercial Services Michelle Webster, Manager Governance (Fixed Term) Cale Dendle and Minute Taker Executive Assistant Trish Wheeler.

2 APOLOGIESNil

3 LEAVE OF ABSENCE

Nil

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

4.1 Minutes - Audit Committee Meeting - 6 December 2017

Conclusion:It was agreed that the minutes of the previous Audit Committee meetings held on 6 December 2017 be confirmed.

Agreed

5 BUSINESS ARISING OUT OF MINUTES

Nil

6 REVIEW OF OUTSTANDING MEETING ACTIONS

Jason Bradshaw spoke to the provided register of outstanding meeting actions and introduced Cale Dendle, Manager Governance (Fixed Term) as taking ownership for Governance practices and approach.

FOR ACTION - Jason Bradshaw to circulate the Asset Management plans - Desk top audit - out of session in early April 2018.FOR ACTION - Jason Bradshaw advised of further conversations to be had with the External Auditors in April 2018 regarding – the application of the principles of obsolescence to the fixed assets across classes, specifically building and improvements in the first instance.(reference made to report provided to Council).FOR ACTION - WHS update to be provided to the next Audit Committee Meeting in April 2018. Jason Bradshaw made reference of alternating bimonthly updates from the ‘Safety and Wellness’ and ‘Organisational Development’ units scheduled for the Leadership and Governance Standing Committee Meetings.





7 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

Councillor Kerry Hayes (Mayor) declared a perceived conflict of interest for the matter of the Saleyards Audit, due to personal business associations.

Cr Christine Rolfe also declared a perceived conflict of interest for the matter of the Saleyards Audit, referring to her livestock producer capacity.

It was agreed that both Councillors remain in the meeting and participate in the discussion.

AttendanceJason Powell Senior Manager (BDO) and Peter Vesely, Manager Financial Audit Services (Queensland Audit Office) entered the meeting via teleconference at 9.07am.

The Chair advised of changes to the running of the meeting due to Councillors requiring to leave at 9.30am.

10 EXTERNAL AUDIT

10.1 External Auditor's update report

Author: Jason Powell, Senior Manager (BDO)

Executive Summary:The purpose of this report is to provide an update on the progress of the External Audit function and provision of the draft audit plan.

REPORT:

Jason Powell spoke to the briefing note and draft 2018 External Audit Plan as distributed at the meeting.

Discussions were had regarding: Dates for valuation process regarding non-current assets - to come back to the Audit Committee. Areas of Audit Significance 1. Valuation of infrastructure assets, 2. Financial Sustainability, 3.

Expenditure; 4. Provision for restoration and rehabilitation of dump sites and landfills. Audit approach – Materiality The Chair noted a conflict for the proposed date of the Audit committee/management clearance in

the draft plan.

AttendanceCr Kerry Hayes and Cr Christine Rolfe left the meeting at 9.21am.

Further discussion were had regarding: The Local Government Rates, Fees and Charges and other reports to be tabled to parliament. Peter Vesely referred to the Tropical model template for councils to use and reporting workshop

scheduled for March for key officers involved. Peter also noted to be aware of the 2 reports on the CCC and key items for attention being tabled at

parliament on fraud risk management and the hospital and health service financial management.

FOR ACTION – Jason Powell to confirm a date ‘to fit’ with the Audit Committee Meeting in September.FOR ACTION – Jason Powell to change image on front cover of the Audit Plan.

Conclusion:The committee received and noted the External Auditors Report.

Agreed





AttendanceThe Chair adjourned the meeting for a tea break at 9.28am.The Chair resumed the meeting at 10.13am.

11 CORPORATE SERVICES

11.1 ICT Governance Framework update

Author: Aaron Jurd, Manager Information Services

Executive Summary:The purpose of this report is to continue to keep the Audit Committee informed on the progress of actions being undertaken by the Information Services Unit to ensure efficient and effective services to its customers as it continues to progress the transition to an online and cloud focused service delivery model.

REPORT:

Jason Bradshaw spoke to the report and advised of key delivery items.

Discussions were had regarding: Vendor Management completed for Telstra and others in progress. Catalogue is being refined. Suite of policies developed and prioritising review process. Planned activities: TechOne (T1) steering committee are meeting regularly. Mitigating risk of project manager change over since January 2018. Cr Rolfe offered support to comments regarding the transition for new the Project Manager and

advised “Michael Taylor is really good and going very well” and has confidence in what they are doing and the progress.

Jason Bradshaw advised that generally the project is on track.

AttendanceAaron Jurd, Manager Information Services and Dylan Stanton, Coordinator Information Technology entered the meeting at 10.21am.

Further discussions were had regarding: change management process in progress the resistance management plan to deal with identifying points of pressure moving forward and

developing everybody in the organisation from now until the end of April - all staff will have attended a session re: change culture was positive for the change engagement process to window 10 upgrade and office 365 inside TOTO project process for T1 in regards to challenges of changing business processes and module champion

training. recommendation for QAO to be involved in the process for review

FOR ACTION – Aaron Jurd to provide list of key stages for going live to the committee (out of session).FOR ACTION – Aaron Jurd to provide Change management strategy - through Executive Leadership Team (ELT) and back to Audit Committee Meeting.FOR ACTION – Jason Bradshaw advised of bringing a T1 update to next Audit Committee Meeting.

Conclusion:The committee received and noted the ICT Governance Framework Report.

Agreed





11.2 QAO Report 19 2016/17 - Security of Water Infrastructure – update

Author: Jason Bradshaw, General Manager Corporate Services

Executive Summary:This report provides an update on the ongoing actions associated with managing the risks identified in the QAO Report to Parliament on Water Management Practices. There is continuing brief on monitoring activity and looking for security improvements in our current practices.

REPORT:

AttendancePeter Vesely returned to the meeting via teleconference at 10.34am.Carolyn Eagle, Director Pacifica entered the meeting via teleconference at 10.34am.

Dylan Stanton spoke to the diagram of the electronic security regime that applies to water (distributed in session) and the process involved.

Discussions were had regarding: Dylan Stanton advised of not being able to talk to the physical security however, he gave brief

overview of technological security in place and network being isolated from Council’s network compliance with all risks raised in the QAO recommendations as per report 19 Jason Bradshaw advised of checking in with neighbouring council who are champions

FOR ACTION – Gerhard Joubert and Peter Manning to provide a report to the next Audit Committee Meeting to close the loop.

Conclusion:The committee received and noted the QAO Report 19 2016/17 - Security of Water Infrastructure - update.

Agreed

11.3 Cyber Security Review and Action Plan – Update

Author: Aaron Jurd, Manager Information Services

Executive Summary:The purpose of this report is to continue to keep the Audit Committee updated to actions undertaken as part of the current Cyber Security Review and Action Plan.

REPORT:

Aaron Jurd spoke to the report.

Discussions were had regarding: outcomes in the report relating to the phishing exercise. These will continue as required. communications relating to the cyber alert and training. elearning modules to be rolled out by June

2018 - as per roadmap - no deviations. learnings from process around phishing campaign and staff feedback. cyber security policies, workshops and training - looking to create a partnership with a security

vendor to assist in the ever changing work involved.

Conclusion:The committee received and noted the Cyber Security Report.

Agreed





AttendanceAaron Jurd and Dylan Stanton left the meeting at 10.51am.

9 INTERNAL AUDIT

9.1 Internal Audit Progress Report - February 2018

Author: Carolyn Eagle, Director Pacifica

Executive Summary:The Internal Auditor’s Progress Report presents an overview of the work performed by Internal Audit from 30 November 2017 to 9 February 2018.

REPORT:

Carolyn Eagle spoke to the progress report and status.

FOR ACTION - Customer complaints report to be provided to the next meeting, Council to receive report soon.

Discussions were had regarding: project not started is 4.4 however looking to complete by 30 June 2018. water and capital works - data collected and staff engagement completed this week - included

scopes next stage to draft scope for Procurement and requiring engagement with Jason Bradshaw to start

quarter 4. The Chair advised requirement for plan for the next year and to start engagement with Pacifica. The CEO requested diligent consideration be given to the formation of the next plan which requires

some considerable effort.

FOR ACTION - Water and capital works report to Audit Committee Meeting in June 2018.

Conclusion:The committee received and noted the report on the Internal Audit Progress Report - February 2018.

Agreed

9.2 Internal Audit - current projects update

Author / Authorising Officer: Jason Bradshaw, General Manager Corporate Services

Executive Summary:In line with the 2018/19 Annual Internal Audit Plan, the following internal audit projects on Water Management Practices and Capital Works Programme Development and Reporting have commenced. These Audits will be managed through the relevant Managers within the business and scope of agreed work and the approach have been confirmed. Field work has commenced in February 2018.

REPORT:

Conclusion:The committee received and noted the report on the Internal Audit - current projects update. Agreed





9.3 Internal Audit - Saleyards Assurance Review


Executive Summary:This report provides the overall conclusion of the Internal Audit report for the Saleyards Assurance Review completed in accordance with the 2017-18 Annual Internal Audit Plan.

REPORT:

Chair advised of Cr Rolfe and Mayor Hayes’ declaration of perceived Conflict of interest. Cr Rolfe and Mayor Hayes’ remained in the meeting for the discussion.

Carolyn Eagle spoke to the report and highlighted the key points of reference and overall conclusion of there being no significant deficiencies observed and assessed as ‘Fair’ overall and further opportunities to address.

Discussions were had regarding the findings of the report and in particular: Conflict of Interest and conflict of duty The process described by the Mayor to be documented to assist in the COI management plan.

Conclusion:The committee received and noted the report on the Internal Audit - Saleyards Assurance Review.

Agreed

AttendanceCarolyn Eagle, Michelle Webster and Peter Vesely left the meeting at 11.45am.

12 GOVERNANCE

12.1 Fraud and Ethical Conduct - Update


Executive Summary:The ongoing implementation of the Strategic Implementation Plan for the Fraud and Corruption internal audit continues with external assistance provided from PKF Services to review the controls frameworks and provide a commentary for amendments and changes in focus as needed. This work will continue over the following months with follow up training and ongoing reinforcement.

REPORT:

Jason Bradshaw spoke to the report and advised of Cale Dendle on board to address issues and continue with Strategic Implementation Plan (SIP).

Discussion were had regarding: Ongoing training. CCC paper. PKF taking on work on behalf of council and will be imbedded into council business. Should be substantially completed by April 2018.





FOR ACTION - Jason Bradshaw to review CCC paper and respond. FOR ACTION - Performance review process to be included in SIP.

Conclusion:The committee received and noted the report on the Fraud and Ethical Conduct - Update.

Agreed

12.2 Strategic Risk Register Review update

Author: Mary Ryan, Governance Officer

Authorising Officer: Jason Bradshaw, General Manager Corporate Services

Executive Summary:Council’s suite of Enterprise Risk Management documents have been reviewed by an external company specialising in risk management with a view to simplifying the approach and reporting of risks at a practical level. As part of this process significant changes and improvements have been suggested to enhance Council’s Strategic Risk Register. It is proposed that the new Strategic Risk Register would consist six (6) high level risks in total.

The new draft Strategic Risk Register aligns with Council’s Corporate Plan 2017-2022 and Operational Plan 2017-2018. The refined risks capture areas that include industry trends, culture and council’s corporate objectives.

REPORT:

Jason Bradshaw advised of Protiviti being engaged to address key strategic risks and having already met with staff.

AttendanceMary Ryan entered the meeting 11.55am.

Jason Bradshaw spoke to the report and attachments.

Discussions were had regarding: Mary Ryan provided commentary regarding engagement with ELT and Managers and going

through work areas and notable concerns - 6 risks identified out of these meetings to be shared with ELT.

Working on framework inclusion of Continuity and testing. And working on how we are engaging with risk with councillor reporting through the recommendation.

Important to understand difference with operational and strategic risks Cale Dendle now on board to progress this work.

FOR ACTION - Draft version 2 to be presented to Strategic and Briefing Forum 12 March 2018FOR ACTION - comprehensive report to April 2018 meeting

Conclusion:The committee received and noted the report on the Strategic Risk Register Review update.

AgreedAttendanceMary Ryan left the meeting at 12.14pm.





12.3 Audit Issues and Actions Matrix


Executive Summary:The purpose of this report is to table an update on the progress of completing items in the Audit Issues and Actions Matrix by identifying work completed to date and any outstanding items.

REPORT:

Jason Bradshaw spoke to the report and highlighted that the activity reflects amount of time and resources that impact completion/progress.

Discussion were had regarding: HR entry and exit procedures complete New induction has started and pre-employment underway Light fleet and fuel - been out to market and analysing controls etc. reasonable expense annually

so need to have controls in place Implementation of council decisions review – Cale Dendle will work with Jason Bradshaw and Trish

Wheeler to progress and hope to have in place by 30 June 2018. CEO spoke to new items going onto the list and prioritise focus - work on critical ones first. The Chair advised of significant pieces of work being done and to consider for the next plan Cr Brimblecombe raised Fuel issue. Jason Bradshaw advised the new software will impact the data

measured.

FOR ACTION – Jason Bradshaw to provide fuel report back to future Audit Committee Meeting.

Conclusion:The committee received and noted the report on the Audit Issues and Actions Matrix. Agreed

13 GENERAL BUSINESS

FOR ACTION - Future date 18 September to be pushed back to Friday 28 September 2018 FOR ACTION - WHS update to next meeting FOR ACTION - Timetable of agenda items for next meetings for next Audit Committee Meeting for better planningFOR ACTION - Board time to be moved to end of future agendas

The Mayor recommended that if time suits for meetings to occur in the evenings.

AttendanceJason Bradshaw, Cale Dendle and Trish Wheeler left the meeting at 12.33pm.Meeting went into ‘Board Only’ time.

8 BOARD ONLY TIME

The Audit Committee continued discussion of matters in closed session.

14 CLOSURE OF MEETING

No other issues raised the Chair closed the meeting at 1.20pm.





12 COMMERCIAL SERVICES

12.1 Nil Reports



13 COMMUNITIES

13.1 Development Application Update February 2018 .....approx. 5-10 mins

INFORMATION REPORT

Author: Stephanie Mattner, Coordinator Development and Planning

Authorising Officer: Daniel Fletcher, General Manager Communities

EXECUTIVE SUMMARY:

This report provides a monthly update on development activities currently before the Council for assessment and decision within the Development and Planning Team. This update will be presented monthly at the first General Council Meeting in each month.

This monthly update provides an opportunity for the Councillors to understand the decisions made and to review the current applications before Council. Should the need arise, time can be scheduled to discuss specifics of the application offline with the Assessment Manager from the Development and Planning team.

REPORT:

A current list of development applications, limited to Material Change of Use, Reconfiguring a Lot and Combined, pending assessment and decision by Council can be found on Council's website at the following link:

http://www.centralhighlands.qld.gov.au/wp-content/uploads/2018/02/Current-Development-Applications-For-Website-1.pdf Currently, there are 24 applications lodged with Council for assessment (24 as at 25 February 2018 and outlined in the attachment). The type of these applications is summarised in Figure 1 below. The application type range from expansions to feed lot and Intensive animal husbandry, Reconfiguring a lot, extension to relevant period, Renewable energy facility (solar farm) and a request for a negotiated decision notice. Of the 24 applications, seven (7) of these have triggered impact assessment requiring public notification at some stage during the assessment period. Only 10 applications triggered code assessment with a further seven (7) being extension or change applications including one (1) Combined application which triggers both code and impact assessment.

The list of current applications is manually updated by officers of the Development and Planning Team in a template stored in Council's Corporate Records System ECM and manually uploaded to the Council website on a monthly basis. The most up-to-date list is appended to this report for your review. From the period between 25 January and 25 February 2018 since the last update to General Council, the Development and Planning team approved 10 applications with seven (7) approvals issued during the month of February alone. (Refer Figure 2). These approvals detailed in Table 1 include four (4) impact assessable applications, two (2) of which were approved by Council at a General Council meeting, and six (6) code assessable activities, which included one (1) operational works approval.

Figure 1 is a pictorial overview of application numbers within the Development and Planning team each month within Q1, Q2 and the start of Q3 of the 2017/18 financial year. To provide a more relevant comparison the information now captures incoming development applications each month (received). It should also be noted, that in order to align with agenda deadlines, the monthly comparisons with the online data, application numbers now include applications up to and including the 25th of each month.

http://www.centralhighlands.qld.gov.au/wp-content/uploads/2018/02/Current-Development-Applications-For-Website-1.pdf

http://www.centralhighlands.qld.gov.au/wp-content/uploads/2018/02/Current-Development-Applications-For-Website-1.pdf



BWAP

Change

Combined

Extensio

n

Industry a

ctivit

ies

Residentia

l acti

vities

Rural ac

tivitie

s

Other acti

vities

Reconfig

uring a

lot

Undefined uses

0

1

2

3

4

5

6

7

Current development applications as at 25 February 2018 (total 24)

Activity

Num

ber

Figure 1 - Current development applications by Use category as at 25 February 2018.

Figure 2 - Overview of application numbers by calendar month for Q1 to Q3 of 2017/18 Financial Year

Once an application is decided, the application is removed from the current list of development applications made available on Council's website and manually recorded in a Development Application Register via SmartSheet and Microsoft Excel. Table 1 provides a list of the 10 development applications decided between 25 January and 25 February 2018.



Table 1: Applications approved between 25 January and 25 February 2018Material change of use - Undefined useCouncil reference: 403.2017.24Application: Material Change of Use – Undefined Use (Home Based Personal

Training Group Fitness Studio)Property Description: 11 Edgewood Drive, Emerald

Lot 11 on RP883758Day application was made: 6 June 2017Level of assessment: ImpactPublic Notification required: YesApplicant: Agood Health & Body c/- Alena Bidgood

1

Status: Approved by Council 23 January 2018Combined material change of use / Reconfiguring a lotCouncil reference: 400.2017.6Application: Renewable energy facility (Solar Farm) & Reconfiguring a lot – long

term leaseProperty Description: 354 Mount Stuart Road, Lilyvale

Lot 2 on RP616712Day application was made: 30 June 2017Level of assessment: Code and ImpactPublic Notification required: YesApplicant: Renewable Energy Developments

2

Status: Approved 29 January 2018Reconfiguring a lotCouncil reference: RAL026.1-2017Application: Reconfiguring a lot – Boundary RealignmentProperty Description: Will Road, Emerald

Lot 9 on SP248547 & Lot 100 on SP291963Day application was made: 17 November 2017Level of assessment: CodePublic Notification required: NoApplicant: Covepoint Pty Ltd

3

Status: Approved 29 January 2018Operational WorksCouncil reference: OPW077.1-2018Application: Operational works – stormwaterProperty Description: Maraboon Tavern, 72 Hospital Road, Emerald

Lot 2 on SP252468Day application was made: 19 January 2018Level of assessment: CodePublic Notification required: NoApplicant: Sapphirejest Pty Ltd

4

Status: Approved 9 February 2018Extension to Relevancy PeriodCouncil reference: MCU014.2-2013Application: Request to extend relevancy period

MCU Multiple Dwelling (148 Units)Accommodation Building (Motel)

Property Description: Codenwarra Road, EmeraldLot 2 on SP161107

Day application was made: 5 December 2017Level of assessment: CodePublic Notification required: NoApplicant: Godwin Commercial Pty Ltd

5

Status: Approved 12 February 2018



Material Change of Use – Renewable Energy FacilityCouncil reference: 403.2017.26Application: Material change of use – Renewable energy facility (Solar Farm)Property Description: 339 Oaklea Road, Dingo

Lot 14 on HT8Day application was made: 27 June 2017Level of assessment: CodePublic Notification required: NoApplicant: ESCO Pacific

6

Status: Approved 12 February 2018Material Change of Use – Feedlot ExtensionCouncil reference: 403.2017.9Application: Material change of use - Expansion of existing feedlot to 17,600

SCUProperty Description: Corry Road, Retro

Lot 15 on CLM296, Lot 10 on CLM298, Lot 20 & 21 on CLM299Day application was made: 2 March 2017Level of assessment: ImpactPublic Notification required: YesApplicant: Paring Pastoral Co. Pty Ltd

7

Status: Approved by Council 13 February 2018Reconfiguring a lot – long term leaseCouncil reference: 401.2017.13Application: Reconfiguring a lot – long term leaseProperty Description: 339 Oaklea Road, Dingo

Lot 14 on HT8Day application was made: 27 June 2017Level of assessment: ImpactPublic Notification required: YesApplicant: ESCO Pacific

8

Status: Approved 15 February 2018Reconfiguring a lot – Boundary RealignmentCouncil reference: RAL024.1-2017Application: Reconfiguring a lot – Boundary Realignment – six (6) lots into four

(4) lots and access easementProperty Description: 5449 Gregory Highway & 325 Donnelly Road & Fairbairn Dam

Road, EmeraldLots 1, 2, 3 & 7 on RP902980, Lots 4 & 5 on SP102365, Lot 28 on DSN777, & Lot 3 on DSN876

Day application was made: 16 October 2017Level of assessment: CodePublic Notification required: NoApplicant: Darwin King

9

Status: Approved 19 February 2018Material Change of Use – Oversized ShedCouncil reference: MCU004.1-2018Application: Material change of use – Dwelling House (oversized shed)Property Description: 6 Geddes Lane, EmeraldDay application was made: 19 December 2017Level of assessment: CodePublic Notification required: NoApplicant: AAA Building Consultants

10

Status: Approved 22 February 2018



ATTACHMENTS:

1. Current Development Applications February 2018 [13.1.1]

– END OF REPORT –

CURRENT DEVELOPMENT APPLICATIONS as of 25 February 2018

BWAP = Building Work Assessable Against the Planning SchemeChange to existing approvalCouncil reference: 4002/14Application: Request for negotiated decision notice - Material change

of use (impact) Indoor recreation, Food premises & Showroom

Property Description: Cnr Pilot Farm Road, Ballard Street & Halferty Street, Emerald

Day application was made: 21 October 2014Level of assessment: ImpactPublic Notification required: YesApplicant: Pitman Properties

1

Status: Negotiated decision – on hold (at applicant’s request)Reconfiguring a lot – SubdivisionCouncil reference: 401.2016.1Application: Reconfiguring a lot: (Impact) 1 into 5 lots & access

easementProperty Description: Capricorn Highway, EmeraldDay application was made: 8 January 2016Level of assessment: ImpactPublic Notification required: YesApplicant: CQ Commodities Pty Ltd

2

Status: Decision making periodMaterial change of use – Intensive animal husbandryCouncil reference: 403.2016.2Application: Material change of use (impact) Intensive animal

husbandry (expansion of free range piggery to 1216 SPU)

Property Description: 664 Woorabinda Road, BaralabaDay application was made: 5 February 2016Level of assessment: ImpactPublic Notification required: YesApplicant: Kim & Lucy House

3

Status: Decision making period – on hold (at applicant’s request)

Material change of use – Intensive animal husbandryCouncil reference: 403.2016.19Application: Material change of use (impact) Intensive animal

husbandry (10,000 SCU Feedlot)Property Description: 1732 Coreen Road, MackenzieDay application was made: 3 November 2016Level of assessment: ImpactPublic Notification required: YesApplicant: Mr G J & Ms R Bethel

4

Status: Public notification



Material change of use – Intensive animal husbandryCouncil reference: 403.2017.1Application: Material change of use (impact) Intensive animal

industry (expansion of existing ‘Goonoo’ Feedlot from 20,000 SCU to 40,000 SCU)

Property Description: Comet River Road, CometDay application was made: 20 January 2017Level of assessment: ImpactPublic Notification required: YesApplicant: Australian Agricultural Co. Ltd.

5

Status: Decision making periodExtension to relevant periodCouncil reference: 403.2017.16 (Original Decision: 4159/11)Application: Request to extend relevant period - Material change of

use (Code) Multiple dwelling (16 Units)Property Description: 97 Anakie Street, EmeraldDay application was made: 29 March 2017Level of assessment: N/APublic Notification required: NoApplicant: Trevor Roebig

6

Status: Decision making periodReconfiguring a lot – Subdivision

Council reference: 401.2017.11Application: Reconfiguring a Lot (Code) 1 Lot into 22 Lots (Industrial

Subdivision)Property Description: Wills Road, EmeraldDay application was made: 27 April 2017Level of assessment: CodePublic Notification required:

No

Applicant: Covepoint Pty Ltd

7

Status: Decision making periodExtension to currency periodCouncil reference: MCU040.2-2013Application: Request to extend relevant period, Material change of

use (impact), Dual occupancy Property Description: 7 Akubra Drive, EmeraldDay application was made: 29 August 2017Level of assessment: N/APublic Notification required: Not applicableApplicant: Frank & Michelle Richardson

8

Status: Decision making period



Combined material change of use / Reconfiguring a lotCouncil reference: COB010.1-2017Application: Material change of use (code) Renewable energy facility

(solar farm) and Reconfiguring a lot (code) lease (30 years)

Property Description: Dawson Highway, RollestonDay application was made: 22 September 2017Level of assessment: CodePublic Notification required: NoApplicant: RES Australia Pty Ltd

9

Status: Decision making periodMaterial change of use – Service stationCouncil reference: MCU041.1-2017Application: Material change of use (code) Service stationProperty Description: 13 Wills Rd, EmeraldDay application was made: 12 December 2017Level of assessment: CodePublic Notification required: NoApplicant: Pacific Petroleum Products Pty Ltd

10

Status: Decision making periodMaterial change of use – Tourist parkCouncil reference: MCU001.1-2018Application: Material change of use (code) Extension to an existing

Tourist parkProperty Description: O’briens Road, RewanDay application was made: 22 December 2017Level of assessment: CodePublic Notification required: NoApplicant: Takaru National Property Pty Ltd C/- Reel Planning CQ

11

Status: Decision making periodMaterial change of use – Transport depotCouncil reference: MCU003.1-2018Application: Material change of use (code) Transport depot (vehicle

storage shed)Property Description: 1 Jack Pyne Drive, CapellaDay application was made: 20 December 2017Level of assessment: CodePublic Notification required: NoApplicant: Ben Reinke C/- Josh Abell

12

Status: Information request period



Change to existing approvalCouncil reference: MCU005.1-2018Application: Change (other) application – Material change of use

from Worker’s accommodation to Short-term accommodation

Property Description: “Stay on Sullivan”, 5 Sullivan Street, EmeraldDay application was made: 22 January 2018Level of assessment: CodePublic Notification required: NoApplicant: Lex Iker and Geoff Shannon (Whiteknight Group) C/-

Murray & Associates

13

Status: Information request – Applicant’s response periodConcurrence agency assessment period

Reconfiguring a lot – SubdivisionCouncil reference: RAL001.1-2018Application: Reconfiguring a lot (Code) 1 into 19 lot rural residential

subdivisionProperty Description: Pilot Farm Road, EmeraldDay application was made: 24 January 2018Level of assessment: CodePublic Notification required: NoApplicant: Trevor Black C/- Murray & Associates

14

Status: Concurrence agency assessment period

Material change of use – Telecommunications facilityCouncil reference: MCU006.1-2018Application: Material change of use (impact) Telecommunications

facility (NBN fixed wireless facility)Property Description: 65 Eclipse Street, SpringsureDay application was made: 2 February 2018Level of assessment: ImpactPublic Notification required: YesApplicant: NBN C/- Visionstream Pty Ltd

15

Status: Information request periodBWAP – Oversized domestic shedCouncil reference: BWAP081.1-2018Application: Building work assessable against planning scheme

(code) Dwelling house code (Oversized domestic shed)Property Description: 3 Airport Road, CapellaDay application was made: 16 January 2018Level of assessment: CodePublic Notification required: NoApplicant: AAA Building Consultants

16

Status: Action notice – applicant’s response period



Material change of use – Extractive industryCouncil reference: MCU007.1-2018Application: Material change of use (impact) Extractive industry

(Ramboda Quarry)Property Description: 30256 Anakie-Sapphire Road, SapphireDay application was made: 24 January 2018Level of assessment: ImpactPublic Notification required: YesApplicant: Steven B Forsythe C/- Michael O’Sullivan

17

Status: Concurrence agency assessment periodBWAP – Oversized domestic shedCouncil reference: BWAP087.1-2018Application: Building work assessable against planning scheme

(code) Dwelling house code (Oversized domestic shed)Property Description: 23 Edgewood Drive, EmeraldDay application was made: 15 January 2018Level of assessment: CodePublic Notification required: NoApplicant: James Osborn Building

18

Status: Action notice – applicant’s response periodExtension to currency periodCouncil reference: MCU008.1-2018Application: Request to extend currency period (4 years) on Material

change of use (code - current scheme) Multiple dwelling (14 units)

Property Description: 89 Roberts Street, EmeraldDay application was made: 9 February 2018Level of assessment: CodePublic Notification required: NoApplicant: Robcorp Investments Pty Ltd

19

Status: Decision making periodExtension to currency periodCouncil reference: MCU009.1-2018 Application: Request to extend currency period (4 years) on Material

change of use (code - current scheme) Multiple dwelling (18 units)

Property Description: 89B Roberts Street, EmeraldDay application was made: 9 February 2018Level of assessment: CodePublic Notification required: NoApplicant: Robcorp Investments Pty Ltd

20

Status: Confirmation period



Survey plan endorsementCouncil reference: RAL020.2-2017 (original application: RAL020.1-2017)Application: Survey plan endorsement (compliance check) –

Reconfiguring a lot (code) Boundary realignment (4 Lots into 3 lots)

Property Description: 10, 8, 53 Colliery Street and 24 Church Street, BluffDay application was made: 13 February 2018Level of assessment: CodePublic Notification required: NoApplicant: Aurizon

21

Status: Assessment periodExtension to currency period & Change to existing approvalCouncil reference: RAL002.1-2018 Application: Request to extend currency period (2 years) and change

(minor change) applicationProperty Description: 229 Big John Road, EmeraldDay application was made: 16 February 2018Level of assessment: CodePublic Notification required: NoApplicant: Steve Harris C/- Murray & Associates (Qld) Pty Ltd

22

Status: Action notice - applicant response periodExtension to currency periodCouncil reference: RAL003.2-2013 (Original Application: 4001/13)Application: Request to extend currency period (2 years)Property Description: 125 Peak Downs Street, CapellaDay application was made: 22 February 2018Level of assessment: CodePublic Notification required: NoApplicant: SCN Developments Pty Ltd C/- Murray & Associates

(Qld) Pty Ltd

23

Status: Confirmation periodMaterial change of use – Emergency servicesCouncil reference: MCU010.1-2018Application: Material change of use (code) Emergency services

(radio pole & siren for dam failure alarm)Property Description: Borilla Street, Emerald (Rundle Park)Day application was made: 23 February 2018Level of assessment: CodePublic Notification required: NoApplicant: Sunwater C/- SMK Consultants

24

Status: Confirmation period





14 CORPORATE SERVICES

14.1 Nil Reports



14 INFRASTRUCTURE AND UTILITIES

14.1 Notifiable Road Use - Sojitz Coal Mining Pty Ltd - Meteor Downs South Coal Mine..... approx 10 mins

DECISION ACTION REPORT

Author: Gerhard Joubert, General Manager Infrastructure and Utilities

Authorising Officer: Jason Bradshaw, Acting Chief Executive Officer

EXECUTIVE SUMMARY:

Sojitz Meteor Downs South Mining are proposing to haul coal with AB triple truck and trailers, between their proposed Meteor Downs South Coal Mine and the existing Minerva Coal Mine through Springsure on both state controlled and local government roads.

This use has triggered the "notifiable road use" provisions of legislation governing mineral and energy resources in Queensland, namely the Mineral and Energy Resources (Common Provisions) Act 2014, Petroleum and Gas (Productions and Safety) Act 2004 and Greenhouse Gas Storage Act 2009.

There are legislative provisions to issue "road use directions" to resource authority holders about preserving the condition of the road and road safety including compensation agreements. The compensation is formalised in a Road Use Direction to the resource authority holders

OFFICER RECOMMENDATION

That Central Highlands Regional Council endorse the issue of a Road Use Direction to the resource authority holder, Sojitz Meteor Downs South Mining, formalising a compensation agreement due to their operations impacting road conditions.

And Further,

That any contributions received by Council from Sojitz Meteor Downs South Mining are to be constrained within the Roads and Drainage Contribution Reserve for the purpose of maintenance and refurbishment of the nominated roads in the compensation agreement.

REPORT:

IntroductionMR Cagney engineering consultants have been commissioned by Sojitz Coal Mining Pty Ltd to prepare a Traffic and Pavement Impact Assessment report as required as part of a development application for the proposed mine located at Meteor Downs South (MDS) on the Dawson Highway.

It is anticipated that the proposed MDS mine will be in operation for 10 years commencing from Quarter 2 2018.

Sojitz Coal Mining Pty Ltd has advised that the maximum annual production rate would be 500,000 tonnes per annum (tpa) in Stage 1 (Year 1 - Year 2). For this stage, the materials from the proposed MDS mine would be transported to Minerva Coal Mine, which is approximately 71km to the north of the site. In Stage 2 (Year 3 - Year 10), the maximum annual production rate would be 1,500,000 tpa and the materials from the proposed MDS mine would be transported to a train load out facility on Dawson Highway, approximately 2.7km to the south of the site.

As part of the traffic impact analysis, the inclusion of the concept of a “peak hour factor” (refer to Sections 4.3.1 and 5 of this assessment) provides additional surety that suitable infrastructure is in place at the commencement of and through the life of the mine to cater for the likely worst-case-scenario peak



operating conditions. This methodology is considered to be a suitably conservative approach for the analysis.

The report includes the following: The proposed transport route; Traffic impacts of the proposed MDS mine on the adjacent external road network; Recommended works on the state-controlled road network as a consequence of the proposal (if

required); Pavement contributions relating to impacts on both the State-controlled road network and Council

roads; The proposed temporary access arrangements from MDS mine; and A Road Safety Assessment.

Transport Route

Outline of Notifiable Road UseCertain resource projects may be referred to Local Government (public land/council roads otherwise DTMR for public land/ state controlled roads) where they trigger "notifiable road use" provisions of legislation governing mineral and energy resources in Queensland, namely the Mineral and Energy Resources (Common Provisions) Act 2014, Petroleum and Gas (Productions and Safety) Act 2004 and Greenhouse Gas Storage Act 2009.

These provisions require a resource authority holder (generally the proponent) to notify a road authority if they propose a notifiable road use, which includes hauling more than 10,000 tonnes per annum of a mineral, petroleum or gas product on local government roads. The provisions do not apply to coordinated projects and are generally intended for projects not otherwise assessed under an EIS process.

(The State Development and Public Works Organisation Act 1971 provides the Coordinator-General the power to declare a project to be a ‘coordinated project', based on a range of criteria related to the project's



size, complexity, significant employment or investment opportunities or potential effects on infrastructure and/or the environment.)

The provisions empower Central Highlands Regional Council to give the proponent "road use directions" about the condition of the road and preserving safety of road users or the public.

Division 2 (Sections 61 - 65) of Mineral and Energy Resources (Common Provisions) Act 2014 relates to notifiable road use.

Section 27 of the Mineral and Energy Resources (Common Provisions) Regulation 2016 prescribes what a Notice of notifiable use must include.

Section 64 of Mineral and Energy Resources (Common Provisions) Act 2014 outlines principles of the road use direction (an example RUD notice is included with this report).

Traffic and Pavement Impact Assessment Report FindingsSite Access The site access for the proposed MDS mine will be located off the southern side of Dawson Highway, approximately 45km to the southeast of Springsure. Based on the analysis undertaken herein, BAL and BAR turn lane treatments are appropriate at the proposed Dawson Highway/site access intersection. Haulage Transport RouteThe proposed haulage transport routes for Stage 1 (Year 1 - Year 2) and Stage 2 (Year 3 - Year 10) are illustrated in Figures 3-1 and 3-2. These routes are recommended to be the primary routes used for haulage of material.

External Traffic ImpactIt is anticipated that the proposed mine will be in operation for 10 years commencing from 2018. Sojitz Coal Mining Pty Ltd has advised that Stage 1 would operate for 2 years (Q2 2018 to Q1 2020) and Stage 2 would operate for 8 years (Q2 2020 to Q1 2028). Therefore, for traffic analysis purposes, the design horizon year for Stage 1 (Year 1 - Year 2) is 2020 and for Stage 2 (Year 3 - Year 10) is 2028.

As outlined in the results of the assessment of intersection capacity and the consideration of appropriate turn lane treatments (Section 5), no improvement works are required as a result of the proposed MDS mine, except the construction of the Dawson Highway site access.

Pavement ContributionThe results of the pavement contribution assessment show that the pavement contribution associated with Stage 1 (Year 1 - Year 2) of the proposal is 15.98 cents per tonne for use of Council roads.

Temporary AccessIn order to commence hauling activities from the Meteor Downs South Mine as soon as practically possible, it is proposed to construct and use a temporary access off the Dawson Highway while the permanent access is being constructed. The temporary access would be located immediately northwest of the permanent access as shown on layout plan 1550-SK-CI-043, prepared by Harradynamics, included in Appendix A. This is discussed further in Section 7 of this report.

Traffic Management (Safety Management Plan)A Safety Management Plan by Kalari-HSE (the hauling contractor) has been prepared that includes a number of operational measures that aim to address public safety and amenity concerns on the network, particularly through Springsure. This plan is included in Appendix F and includes the following measures: All Kalari trucks will travel through Springsure at a reduced speed of 40km/h; Use of a GPS monitoring system to enforce driver speeds, which would alert the driver in the cabin and

record drivers in breach of the self-imposed speed limits; The GPS monitoring system will identify any vehicle that deviates from the designated route as well as

notifying drivers of their speeds, particular points of interest etc. Kalari trucks will be fitted with current exhaust systems and drivers will be prohibited from using engine

brakes through Springsure, both of which will reduce the impact of increased noise on the community;



All vehicles will be maintained to the highest standards including EBS/ABS brakes, driver fatigue monitoring, GPS monitoring systems, on-board cameras and Automated Tarping Systems to eliminate the potential for coal dust being omitted from Kalari trucks;

Regular community consultation; Hauling activities through Springsure that avoid school pick-up/drop-off times; Kalari trucks to reduce speeds to 30km/h when passing buses – with both vehicles being warned of

each other’s approach; and • A community complaints management system with 24-hour access.

CONSIDERATIONS / IMPLICATIONS:

Risk Rating

Health & Safety Service Delivery Financial Community Environment0%

100%

2

3 3

22

012345

Outside Risk Appetite Threshold Within Risk Appetite Threshold

Summary Project Risk Report

Risk Impact CategoryRisk Impact Category

Risk

App

etite

Ra

ting

Risk: Traffic and Pavement Impact Assessment report includes a Safety Management Plan that addresses all road safety and user risks.

Corporate/Operational Plan Reference: 2. Building and Maintaining Quality Infrastructure; 2.1.4 - Plan and deliver essential infrastructure that supports a sustainable future.

Financial:500,000 tonnes x 15.98 per tonne = $79,900 project income for time the haulage continues.

Statutory/Policy/Delegations:"Notifiable road use" provisions for mineral and energy resources in Queensland, are governed through the Mineral and Energy Resources (Common Provisions) Act 2014, Petroleum and Gas (Productions and Safety) Act 2004 and Greenhouse Gas Storage Act 2009.

Communication/Engagement:Sojitz MDS Mining have undertaken extensive engagement with the community of Springsure over the last year.

ATTACHMENTS:

1. Proposed Road Use Direction [14.1.1]

– END OF REPORT –

1 March 2018

Sojitz MDS Mining Pty Ltdc/- HarradynamicsUnit 5, 88 Macquarie Street ST LUCIA QLD 4067

Attention:

Dear Sir/Madam,

Road Use Direction (Local Government Roads) for Hauling Coal From Meteor Downs South Coal Mine to Existing Minerva Coal Mine Along the Heavy Vehicle Bypass (Springsure) and Rainbow Street (Springsure).

In accordance with section 64 of the Mineral and Energy Resources (Common Provisions) Act 2014, Central Highlands Regional Council (the local government) provides this Road Use Direction (RUD) outlining the way the resource authority holder may use the road for a notifiable road use.

1. To ensure the condition of the road is maintainedThe resource authority holder is to keep adequate records of all product hauled on local government roads on an annual basis (to the nearest tonne).

The resource authority holder is to provide annual haulage information to Central Highlands Regional Council for review and acceptance. This documentation must be provided within 20 business days of the commencement of a new year for each year within the approved haulage period.The resource authority holder is to operate in accordance with information provided in the Notice of notifiable road use as outlined in Section 27 of the Mineral and Energy Resources (Common Provisions) Regulation 2016 as submitted to Department of Transport and Main Roads.

Only haul coal (the mineral) on the roads shown and listed on the Approved Haul Route. The haulage of mineral is limited to no more than 500,000 tonnes per annum on the road network.

The haulage of coal shall only be undertaken during the nominated and approved haulage period, which is between 1 March 2018 and 1 March 2020 (unless otherwise approved in writing by Council).

Haulage of coal on the road network (approved haul route) shall only be undertaken between the hours of 7:00am and 6:00pm.

Our Ref: RUD (LGR)Your Ref:Contact Name: Brendan FullerTelephone: 1300 242 686Fax: 1300 242 687Email: [email protected]: PO Box 21, Emerald QLD 4720



The proponent must pay compensation to Council for increased maintenance and rehabilitation on the road network at the rate of $0.1598 per tonne of coal hauled on the road network for the entire approved haulage period stated above.

2. To ensure the safety of road users or the public.All design vehicle swept paths must be tangential turns rather than the initial locks turns.

3. Contact details.Please provide a company contact position and person, along with their postal, email address and telephone number in accordance with section 27(2)(g) of the Regulation.

Yours faithfully

Gerhard JoubertGeneral Manager Infrastructure and Utilities





15 CENTRAL HIGHLANDS DEVELOPMENT CORPORATION

15.1 Nil Reports



16 CHIEF EXECUTIVE OFFICER

16.1 Nil Reports



17 DEPARTMENTAL UPDATES

17.1 Nil Reports



18 GENERAL BUSINESS



19 CLOSED SESSION

19.1 Central Highlands (Qld) Housing Company ..... approx 30 mins

CLOSED SESSION REPORT

This report is CONFIDENTIAL under Section 275 (1) (e) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (e) contracts proposed to be made by it; (h) other business for which a public discussion would be likely to prejudice the interests of the local

government or someone else, or enable a person to gain a financial advantage.

19.2 Organisational Structure ..... approx 10 mins


This report is CONFIDENTIAL under Section 275 (1) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (h) other business for which a public discussion would be likely to prejudice the interests of the local


19.3 Ikerus Pty Ltd ..... approx 15 mins


This report is CONFIDENTIAL under Section 275 (1) (f) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (f) starting or defending legal proceedings involving the local government;

19.4 Departmental Updates ..... approx 10 mins


This report is CONFIDENTIAL under Section 275 (1) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (h) other business for which a public discussion would be likely to prejudice the interests of the local




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21 CLOSURE OF MEETING

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