may 13, 2013 regular council meeting minutes

MINUTES OF THE REGULAR MEETING OF COUNCILHELD IN THE TOWN OF VULCAN COUNCIL CHAMBER

ON MONDAY, MAY 13TH, 2013

PRESENT: Mayor - Howard DirksCouncillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne HillCouncillor - John Seaman – arrived 7:45 pmAssistant Administrative Officer - Troy JenkinsRecording Secretary - Karen Rose

CALL TO ORDER: Mayor Howard Dirks called the meeting to order at 7:00 p.m.

1.0 OPEN SESSION FOR PUBLIC

Ms Lorraine Gair entered the meeting at 7:00 p.m.

Ms Gair gave a short presentation listing some of the activities planned for the Family Fun Fair during Spock Days on June 8, 2013.

2.0 Delegations

2.1 Vulcan Centennial Committee

On behalf of the Vulcan Centennial Committee, Mrs. Louise Schmidt, Co-Chairman and Mr. Mike Hameluck, Secretary presented Council with two Centennial Flags.

2.2 Canadian Badlands Foundation

Canadian Badlands Foundation was in Town on May 13, 2013 to gather information on residents who live and work in the area in order to assess the local tourism product needs.

Darlis Collinge with the Canadian Badlands Foundation addressed Council giving a short verbal presentation about the role of the Canadian Badlands Foundation.

3.0 Additions to the Agenda

Motion No.: 13.144

Moved by Councillor Judy Sanderson THAT the agenda governing this meeting be adopted as presented with the following addition(s):

3.1 Solar Tree – Approval for Location – Item 5.3

May 13th, 2013 Regular Council Meeting

Initials

In favour AgainstMayor - Howard DirksCouncillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

4.0 Minutes

4.1 Regular Council Meeting Minutes

Attached are Minutes of the Regular Meeting of Town Council, held in the Town of Vulcan Council Chamber on April 22, 2013.

Motion No.: 13.145

Moved by Councillor Paul Taylor THAT the Minutes of the Regular Council Meeting, held in the Town of Vulcan Council Chamber on Monday, April 22, 2013 be approved as circulated and read by each member of Council.


CARRIED

4.2 Special Council Meeting Minutes

Attached are Minutes of the Special Meeting of Town Council, held in the Town of Vulcan Council Chamber on April 29, 2013.

Motion No.: 13.146

Moved by Councillor Doug Day THAT the Minutes of the Special Council Meeting, held in the Town of Vulcan Council Chamber on Monday, April 29, 2013 be approved as circulated and read by each member of Council.

In favour AgainstMayor - Howard Dirks


Initials

Councillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

5.0 Unfinished Business

5.1 Old Fire Hall Basement Lease

It is the intention of the FCSS to run the youth center in the community and they have approached the Town about renting space in the Old Fire Hall Basement for this purpose. Council directed administration to prepare a draft lease for their consideration which has been completed and given to Council for consideration.

Motion No.: 13.147

Moved by Councillor Judy Sanderson THAT Council approves the lease agreement as presented with monthly rent in the amount of $350.00 including utilities.


CARRIED

5.2 Approval of Recommendations of the Committee of the Whole

Council met as a Committee of the Whole on April 29, 2013.

Motion No.: 13.148

Moved by Councillor Dwayne Hill THAT Council approves the recommendations of the Committee of the Whole of April 29, 2013.


CARRIED

5.3 Solar Tree – Approval for Location


Initials

Mr Matt Orr has applied to have the approved Solar Tree placed on Town of Vulcan property near the Enterprise location.

Motion No.: 13.149

Moved by Councillor Paul Taylor THAT Council approves the location of the Solar Tree as presented on the P-1 lands as per the Town’s Land Use Bylaw No. 1333-05.


CARRIED

6.0 Financial Reports

6.1 Financial Statement – Publication Availability

As per section 276 (3) of the MGA the annual financial Statements and auditor’s report must be made available to the public.

The 2012 Financial Statements and the Auditor’s report were approved at a Council Special Meeting held on April 29th, 2013.

Motion No.: 13.150

Moved by Councillor Dwayne Hill THAT this Council approves the method of informing the public of the availability of the 2012 Financial Statements and Auditor’s report, by posting a public notice on the Town’s administrative office door:

That the public be also informed of the availability of these documents at the public information meeting to be held later this month.


CARRIED

7.0 Miscellaneous CorrespondenceMay 13th, 2013 Regular Council Meeting

Initials

7.1 The Miscellaneous Correspondence for the period ending May 13, 2013 was presented to Council for information.

Motion No.: 13.151

Moved by Councillor Judy Sanderson THAT the Miscellaneous Correspondence for the period ending May 13, 2013 be received for information.

In favour AgainstMayor - Howard Dirks Councillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

8.0 Board and Committee Reports

8.1 The minutes and verbal presentations were presented for the various boards and committees in which Town Council has an interest.

Motion No.: 13.152

Moved by Councillor Doug Day THAT the minutes and/or verbal reports of Town represented Boards/Committees at the May 13, 2013 Town Council Meeting be received for information.

Canadian Badlands Board of Directors Meeting – Minutes March 6, 2013 Oldman River Regional Services Commission – Minutes March 14, 2013 Vulcan and Regional FCSS Board Meeting – Minutes March 28, 2013 Chinook Arch Board Meeting – Report April 4, 2013 Chinook Arch Library Board Financial Statements – December 31, 2012 Administration and Finance Committee Meeting – April 29, 2013

Verbal Reports:

Councillor Judy Sanderson verbal report:o Vulcan Centennial 100

Councillor Dwayne Hillo Vulcan Rural Fire Department

Councillor Doug Dayo Vulcan Marquis Foundation



Initials

Councillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

9.0 Bylaws

9.1 Physician Retention Program – Bylaw No. 1419-13

Bylaw to authorize the levy of a Special Tax for the 2013 tax year for the purpose of a Physician Retention Program.

Attached is Bylaw 1419-13.

Council is asked to approve this bylaw.

Motion No.: 13.153

Moved by Councillor Paul Taylor THAT Bylaw No. 1419-13 be given first reading.


CARRIED

Motion No.: 13.154

Moved by Councillor Judy Sanderson THAT Bylaw No. 1419-13 be given second reading.


CARRIED

Motion No.: 13.155


Initials

Moved by Councillor Dwayne Hill THAT Bylaw No. 1419-13 be introduced for third reading.

In favour AgainstMayor - Howard Dirks Councillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

Motion No.: 13.156

Moved by Councillor Judy Sanderson THAT Bylaw No. 1419-13 be given third and final reading.


CARRIED

9.2 Special Tax – Fire Protection – Bylaw No. 1420-13

Bylaw to authorize the levy of a Special Tax for the 2013 tax year for the purpose of the Fire Protection Program.



Motion No.: 13.157

Moved by Councillor Dwayne Hill THAT Bylaw No. 1420-13 be given first reading.

In favour AgainstMayor - Howard Dirks Councillor - Doug Day Councillor - Judy Sanderson


Initials

Councillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

Councillor John Seaman arrived at 7:45 p.m.

Motion No.: 13.158

Moved by Councillor Paul Taylor THAT Bylaw No.1420-13 be given second reading.

In favour AgainstMayor - Howard DirksCouncillor - John Seaman Councillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

Motion No.: 13.159

Moved by Councillor John Seaman THAT Bylaw No. 1420-13 be introduced for third reading.


CARRIED

Motion No.: 13.160

Moved by Councillor Judy Sanderson THAT Bylaw No. 1420-13 be given third and final reading.

In favour AgainstMayor - Howard DirksCouncillor - John Seaman Councillor - Doug Day


Initials

Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

9.3 Special Tax – Golf Course Loan – Bylaw No. 1421-13

Bylaw to authorize the levy of a Special Tax for the 2013 tax year for the purpose of theVulcan Golf and Country Club Loan Payment Program.



Motion No.: 13.161

Moved by Councillor Judy Sanderson THAT Bylaw No. 1421-13 be given first reading.


CARRIED

Motion No.: 13.162

Moved by Councillor Dwayne Hill THAT Bylaw No. 1421-13 be given second reading.

In favour AgainstMayor - Howard Dirks Councillor - Doug DayCouncillor - John Seaman Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIEDCouncillor Dwayne Hill asked the ACAO if Council could move forward with Third Reading of this Bylaw since there was not a unanimous vote on Second Reading. The ACAO advised that in his opinion a unanimous vote was only required on the motion to consider Third Reading.


Initials

Motion No.: 13.163

Moved by Councillor Paul Taylor THAT Bylaw No. 1421-13 be introduced for third reading.


CARRIED

Motion No.: 13.164

Moved by Councillor Paul Taylor THAT Bylaw No. 1421-13 be given third and final reading.


CARRIED

Motion No.: 13.165

Moved by Councillor Doug Day THAT administration request the Vulcan Golf and Country Club executive to meet with the Town Council to discuss the Vulcan Golf and Country Club Loan Payment Program.


CARRIED


Initials

9.4 2013 Taxation – Bylaw No. 1422-13

Bylaw to authorize the rates of taxation for the 2013 tax year.



Motion No.: 13.166

Moved by Councillor Judy Sanderson THAT Bylaw No. 1422-13 be given first reading.


CARRIED

Motion No.: 13.167

Moved by Councillor Dwayne Hill THAT Bylaw No. 1422-13 be given second reading.


CARRIED

Motion No.: 13.168

Moved by Councillor Doug Day THAT Bylaw No. 1422-13 be introduced for third reading.



Initials

Councillor - John Seaman Councillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

Motion No.: 13.169

Moved by Councillor Paul Taylor THAT Bylaw No. 1422-13 be given third and final reading.


CARRIED

9.5 Amendment to Bylaw No. 1196 – Bylaw No. 1418-13

Bylaw No. 1418-13, amending Procedural Bylaw No. 1196, was given first reading at the April 22, 2013 Regular Council Meeting.

Council is asked to give second and third reading of bylaw No. 1418-13.

Motion No.: 13.170

Moved by Councillor Doug Day THAT Bylaw No. 1418-13 be given second reading,


CARRIED

Motion No.: 13.171


Initials

Moved by Councillor Doug Day THAT Bylaw No. 1418-13 be given third and final reading.


CARRIED

10.0 New Business

10.1 Seniors Advisory Council for Alberta

Since 1986 Alberta has encouraged communities and organizations to come together and honour seniors for their many contributions to our province by recognizing seniors’ week.

Motion No.: 13.172

Moved by Councillor Judy Sanderson THAT in honor on the past, present and future contributions of the seniors of this community and throughout Alberta Council does hereby proclaim June 3, - 9, 2013 to be Senior’s Week.

In favour AgainstMayor - Howard DirksCouncillor - John SeamanCouncillor - Doug Day Councillor - Judy SandersonCouncillor - Paul TaylorCouncillor - Dwayne Hill

CARRIED

10.2 Library Board Resignation

Motion No.: 13.173

Moved by Councillor Judy Sanderson THAT Council accepts the resignation of Edna Clark and Cathy Prince from the Vulcan District Library Board with regret.


Initials

THAT Council offers its gratitude for their service to the board and sends a letter of appreciation to that affect.


CARRIED

10.3 Vulcan Regional Food Bank Society – Funding Request

The Vulcan Regional Food Bank has recently become a society and is currently seeking funding to construct its own building. The Food Bank Society is therefore requesting a donation from the Town.

Motion No.: 13.174

Moved by Councillor Doug Day THAT Council suggests the Vulcan Food Bank Society to reapply for funding in the fall to be considered during the 2014 budget discussions.


CARRIED

10.4 Spock Days Committee Business License Waiver

The Spock Days Committee has requested the Town waive its requirement for a business license for vendors coming into town for the weekend of June 7th through June 9th. The current cost for a one day business license is $22.00.

Motion No.: 13.175


Initials

Moved by Councillor Doug Day THAT Council grants the waiver contingent upon the vendor meeting all provincial safety regulations and licensing.

In favour AgainstCouncillor - Doug Day Mayor - Howard DirksCouncillor - Judy Sanderson Councillor - John SeamanCouncillor - Dwayne Hill Councillor - Paul Taylor

DEFEATED

11.0 Question Period

Question: Councillor Doug Day questioned if the sidewalk repairs on 1st Avenue North had been completed?

Response: Assistant CAO Troy Jenkins will check with Kim Fath, Town Foreman if this issue has been dealt with yet.

Question:

Response:

12.0 Notice of Motion - NIL

13.0 Management Reports

13.1 Management Reports

Management is to produce a report each month.

Attached are the following reports:

(A) Chief Administrative Officer – Alcide Cloutier

(B) Development Officer – Jeff Johnstone

(C) Public Works – Kim Fath

(D) Recreation Department – Bonnie Ellis

(E) Fire Chief – Brad Foote - NILMay 13th, 2013 Regular Council Meeting

Initials

Motion No.: 13.176

Moved by Councillor Dwayne Hill THAT this Council receives for information the following management reports for the period ending May 13, 2013.

Chief Administrative Officer – Alcide Cloutier

Development Officer – Jeff Johnstone

Public Works – Kim Fath

Recreation Department – Bonnie Ellis


CARRIED

14.0 In-Camera - NIL

15.0 Adjournment

The meeting was adjourned at 8:23 p.m.


Initials

____________________________ Howard Dirks

Mayor

____________________________Troy Jenkins

Assistant Chief Administrative Officer


Initials

may 13, 2013 regular council meeting minutes

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