meeting of council agenda june

BREWARRINA SHIRE COUNCIL

MEETING OF COUNCIL

Agenda June

Brewarrina Shire Council 57 Bathurst Street

Brewarrina NSW 2839

Friday 28th June 2019 Commencing at 10.00am

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THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

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The Council of the SHIRE OF BREWARRINA

__________________________________________________________________

NOTICE OF ORDINARY MEETING

NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 28th June 2019 at the Brewarrina Shire Council commencing at 10.00 am for the transaction of the following business.

1. Opening Prayer & Acknowledgement of Country

2. Apologies / Leave of Absence

3. Declaration of Interest Page 5

4. Confirmation of MinutesMinutes of the Ordinary Meeting held on 24th May 2019 Page 9

5. Mayoral Minute

6. Reports of Committees1. Council Safe Minutes May 2019 Page 23 2. BSC Council Report Safe Sydney 3 3. Orana Regional and Safety Management Page 35 4. BSC Council Report Orana Risk Group Page 43 5. BSC WHS Committee Page 45

7. Reports to Council For Action1. Local Government Conference Page 51 2. Bank Reconciliation & Investments Page 53 3. Making And Levying Of 2019/2020 Rates & Charges Page 55 4. Brewarrina Memorial Pool Page 61 5. Department Of Planning & Environment Final Far West Regional

PlanPage 63

6. Wild Dogs Page 65 7. Flag Raising Policy Page 69 8. Economic Development policy Page 73 9. Integrated Planning & Reporting Delivery Program 2019/20

Operational Plan 2019/20Page 77

8. Reports for Information• Reports for Information Covering Report Page 81 • Status Report, Page 85 a. General Manager / Mayor Diary Page 99 b. Roads Page 103

All communications to be addressed to the General Manager SHIRE OFFICE

57 Bathurst Street BREWARRINA NSW 2839

PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100

Fax: (02) 6839 2100 Email: [email protected]

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c. Plant Page 107 d. Utilities Page 111 e. MEHB Page 113 f. CSM Page 117 g. Childcare Page 121 h. Library Page 125 i. Human Services Page 127 j. Tourism Page 129 k. CDC Page 135 l. Youth Page NA m. Human Resources Page 139 n. Property & WHS Page 141 • Items of Correspondence Page 145

9. Notice of Motion / Questions with Notice

10. Confidential MattersCONF 1 Debt Recovery Major Outstanding Debtors Page 153 CONF 2 Earthworks - Pavement Stabilisation - Sealing Goodooga – Hebel Rd

Page 225

CONF 3 Currawah School Closure Page 231 11. Conclusion of Meeting

Delegations: Nil Jeff Sowiak General Manager

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The Council of the SHIRE OF BREWARRINA

DISCLOSURE OF INTEREST AT ORDINARY COUNCIL MEETING

Meeting Date: ............................................

Item Number: ............................................

Subject:

...................................................................................................................................................

...................................................................................................................................................

I, ............................................................... declare the following interest:

Pecuniary:Must leave Chamber; take no part in the discussion and voting.

Non-Pecuniary - Significant Conflict:Recommended that affected person leaves Chamber, takes no part in discussion and voting.

Non-Pecuniary - Insignificant Conflict:Affected person may choose to remain in Chamber and participate in discussion and voting.

For the reason that:

...................................................................................................................................................

…………………………………….................................................................................................

Signed: .......................................................... Date: .............................(Definitions are provided on the next page)

All communications to be addressed to the General ManagerSHIRE OFFICE

57 Bathurst StreetBREWARRINA NSW 2839

PO Box 125BREWARRINA NSW 2839Telephone: (02 6830 5100

Fax: (02) 6839 2100Email: [email protected]

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Definitions(Local Government Act and Code of Conduct)

Pecuniary - An interest that a person has in a matter because of a reasonable likelihood or expectation or appreciable financial gain or loss to the person or another person with whom the person is associated.(Local Government Act, 1993 Sections 442 and 443).

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of thatinterest to the meeting as soon as practicable.

The Councillor or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter.(Section 451)

Non-Pecuniary - A private or personal interest the council official has that does not amount toa pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.

It may be appropriate that no action is taken where the potential for conflict is minimal. However, Council officials should consider providing an explanation of why they consider a conflict does not exist.

Limit involvement if practical (for example, participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option.

Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in Section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT SHIRE COUNCIL CHAMBER ON

FRIDAY 24th MAY 2019

Page 1 of 11 ................................................. ................................................. GENERAL MANAGER MAYOR

Meeting commenced at 10.05 am

PRESENT: Councillors

Phillip O’CONNOR William LOUGHNAN Angelo PIPPOS Mark BROWN Vivian SLACK-SMITH Thomas STANTON David WHEATLEY

General Manager Executive Assistant

Jeff SOWIAK Belinda LOUGHNAN

Apologies

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack-Smith that Council grant the leave of absence for Councillor Jeffries and Councillor Chapman for the 24th May 2019 Ordinary Business Meeting. The MOTION upon being PUT to the meeting was declared CARRIED.

Confirmation of the Minutes of the Ordinary Meeting of Tuesday 30th April 2019

RESOLVED on MOTION by Councillor Wheatley seconded by Councillor a Loughnan that the Minutes of the Ordinary Meeting of 30th April 2019 covered by resolutions 53/19 to 71/19 action request be adopted.

The MOTION upon being PUT to the meeting was declared CARRIED.

Request To Address Council In A Public Forum

Declaration Of Pecuniary Or Non-Pecuniary Conflict Of Interest

Confirmation of Minutes

72/19

73/19




Status Report RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor Wheatley that the Status Report be received as information. The MOTION upon being PUT to the meeting was declared CARRIED.

• NIL

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan that the following minutes of the; Aged Care Committee, Local Liquor Accord and The Orana Risk and Safety Management Group be received and noted. The MOTION upon being PUT to the meeting was declared CARRIED.

Mayoral Minute

• NIL

Notice of Rescission Motion

RESOLVED on MOTION by Councillor Slack-Smith and seconded by Councillor Wheatley that Council move to close the meeting to the public as per section of the Local Government Act 1993: 10A(2)(a) Personal Matters concerning particular individuals( other than Councillors) 10A(2)(b) the personal hardship of any resident or ratepayer Section 10A(2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed: (i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council, or; (iii) Reveal a trade secret

The MOTION on being PUT to the meeting was declared CARRIED

• Council went in to Closed session to discuss the notice of motion to rescind resolution 71/19 from the April Council Meeting. Item CONFD 1 PUSHING & CRUSHING GRAVEL GOODOOGA – HEBEL RD, refers to the amended motion.

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack-Smith that Council move into open session. The MOTION on being PUT to the meeting was declared CARRIED.

Councillor Action Request

Reports from Advisory Committees

74/19

76/19

77/19

75/19




Notice of Motion

• NIL

• NIL

Petition if tabled

• NIL

Reports of the General Manager

Item 1 INTEGRATED PLANNING & REPORTING OPERATIONAL PLAN 2019/20

The purpose of this report is for Council to approve and adopt 2019/2020 Draft Operational Plan for publication. RECOMMENDATION: That Council Approve the DRAFT operational plan 2019/2020 for public exhibition. RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Wheatley, that Council approved the DRAFT operational plan 2019/2020 for public exhibition. The MOTION on being PUT to the meeting was declared CARRIED.

Item 2 INTEGRATED PLANNING & REPORTING BUDGET 2019/20

The purpose of this report is for Council to approve the Draft 2019/20Annual Budget - Revenue Policy, Fees and Charges, and Capital Works Program. RECOMMENDATION: That Council:

1. Approve the Draft 2019/20Annual Budget - Revenue Policy, Fees and Charges, and Capital Works Program and

2. Place the Plan on public exhibition for 28 days from Monday 27th May 2019 to Monday 24th June 2019 and accept submissions from the public during this period.

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Stanton; That Council

Request to Address Council in a Public Forum

78/19

79/19




1. Approve the Draft 2019/20Annual Budget - Revenue Policy, Fees and

Charges, and Capital Works Program and

2. Place the Plan on public exhibition for 28 days from Monday 27th May 2019 to Monday 24th June 2019 and accept submissions from the public during this period.

The MOTION on being PUT to the meeting was declared CARRIED.

Item 3 POLICY CODE OF MEETING PRACTICE

The purpose of this report is to review the new Model Code of Meeting Practice for Local Councils and consider the adoption of changes required to be made to the Council’s code of meeting practice comply with new legislative prescription. RECOMMENDATION: That Council resolve:

1. That following the required period of public exhibition of the Draft Code of Meeting Practice and having not received any public submissions concerning the draft Council Code of Meeting Practice, Council formally adopts the Council Code of Meeting Practice as policy of the Council.

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack-Smith that Council resolve:

1. That following the required period of public exhibition of the Draft Code of Meeting Practice and having not received any public submissions concerning the draft Council Code of Meeting Practice, Council formally adopts the Council Code of Meeting Practice as policy of the Council.


Item 4 LOCAL GOVERNMENT REMUNERATION TRIBUNAL REPORT FOR 2018

The purpose of this report is to advise Councillors of the Local Government Remuneration Tribunal Report for 2019.

RECOMMENDATION:

That Council:

1. Note the information contained in the Report titled “Local Government Remuneration Tribunal Report for 2019”; and

2. Apply the maximum allowable annual fee for Councillors and the maximum additional fee for the Mayor for 2019/2020 as determined by the Local Government Remuneration tribunal.

80/19




RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan that;

That Council:

1. Note the information contained in the Report titled “Local Government Remuneration Tribunal Report for 2019”; and

2. Apply the maximum allowable annual fee for Councillors and

the maximum additional fee for the Mayor for 2019/2020 as determined by the Local Government Remuneration tribunal.


Item 5 BANK RECONCILIATION & INVESTMENTS

The purpose of this report is to present the reconciliation of Council’s cash book and bank statement as at 30th April 2019. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.

RECOMMENDATION:

That:

1. The bank reconciliation report is received as information.

2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.

RESOLVED on MOTION by Councillor Wheatley seconded by Councillor Loughnan, That:

1. The bank reconciliation report is received as information.

2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.


Item 6 QUARTERLY BUDGET REVIEW STATEMENT 3rd QUARTER 2018/2019

The purpose of this report is to submit to Council a report detailing the variances to the budget for the 2018/19 financial year as presented in the Quarterly Budget Review Statement for the quarter ended 31 March 2019.

RECOMMENDATION:

81/19

82/19




The Quarterly Budget Review Statement for the quarter ended 31 March 2019 be received and accepted and authorisation be given for the adjustments indicated therein.

RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Pippos that the Quarterly Budget Review Statement for the quarter ended 31 March 2019 be received and accepted and authorisation be given for the adjustments indicated therein. The MOTION on being PUT to the meeting was declared CARRIED.

83/19




Information Reports a) General Manager

b) Roads

c) Utilities

d) Plant

e) Childcare

f) Environment, Health & Building

g) Human Services

h) Tourism

i) Human Resources

j) Youth

k) Property & WHS

RESOLVED on MOTION by Councillor Wheatley seconded by Councillor Pippos that the information reports have been received and noted. The MOTION on being PUT to the meeting was declared CARRIED. Correspondence for Action

• NIL

Correspondence for Information

RESOLVED on MOTION by Councillor Loughnan and seconded by Councillor Wheatley that the following correspondence have been received and noted.

• The Hon. John Barilaro • The Hon. Bronnie Taylor • Tim Hurst Office of Local Government NSW


Late Reports

1. Refer to closed session

Closed Session

84/19

85/19




RESOLVED on MOTION by Councillor Wheatley and seconded by Councillor Slack-Smith that Council move to close the meeting to the public as per section of the Local Government Act 1993: 10A(2)(a) Personal Matters concerning particular individuals( other than Councillors) 10A(2)(b) the personal hardship of any resident or ratepayer Section 10A(2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed: (i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council, or; (iii) Reveal a trade secret The MOTION on being PUT to the meeting was declared CARRIED. The meeting moved into closed session at 11:05am RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor Wheatley that Council move into open session. The MOTION on being PUT to the meeting was declared CARRIED. The Meeting moved into open session at 11:18am

Opened Session The Mayor reported back to the open session of the Council meeting that the following resolutions were moved in closed session.

CONFD 1 PUSHING & CRUSHING GRAVEL GOODOOGA – HEBEL RD

RESOLVED on the MOTION by Councillor Stanton and seconded by Councillor Pippos That Council accept tender received from Regional Quarries Pty Ltd for pushing and crushing gravel for the Goodooga Hebel Road for a total price of $746,900 + GST. The MOTION on being PUT to the meeting was declared CARRIED.

CONFD 2 GRAVEL PIT ROYALTY CHARGES GOODOOGA – HEBEL RD

RESOLVED on the MOTION by Councillor Pippos and seconded by Councillor Stanton that Council approves delegating the authority to Council General Manager to: 1. Sign an agreement with the land owner of the Mungalby Pit to access their land in exchange for $0.8 per m3 for the material extracted. 2. Negotiate a rate of payment with Balonne Shire to access their pit at Hebel if required. The MOTION on being PUT to the meeting was declared CARRIED.

86/19

87/19

88/19

91/19




CONFD 3 COMMUNITY WORKING PARTY LEGAL ADVICE

RESOLVED on the MOTION by Councillor Loughnan and seconded by Councillor Pippos that Council receive the report The MOTION on being PUT to the meeting was declared CARRIED.

CONFD 4 FENCING – MINRAMAR GOODOOGA RD

RESOLVED on the MOTION by Councillor Slack-Smith and seconded by Councillor Pippos delegating the authority to Council General Manager to sign an agreement with the current land owner Mr David Currey in relation to the following: 1. Council to install two new fences on either side of Minramar station on Goodooga Rd as part of the road upgrade and bridge replacements, with no costs to the land owner Mr David Currey. The fencing to comply with the following: Maximum width between fencing either side of the road is 60 m; Fencing will be for the full length of the Minramar Property Council will be responsible for any damages to the Telstra cable (on the eastern side) as a result of installing the new fencing Fencing will be Hinge Joints 7 line - 900 mm High 7/90/30 All access gates are double The material used in 2014 and any other reusable materials will be returned to Minramar house No road construction, fence removal till new fence is in place All cross fences to be reconnected properly 2. Council to remove four double grids on the Goodooga Rd by the Minramar property. The works to be fully funded from the grid program - drought community funding.

3. If this recommendation is not accepted by Mr Currey, no further correspondence will be entered into by Council.

4. All Fencing done on the Goodooga Road is to be of the same standard.


89/19

90/19




COUNCILLOR D. WHEATLEY Question: The gates that have been put on with the replacement Grid program, have not been welded on but have been bolted on and this has resulted in theft. Can we see if the contractor can weld the gate on? Answer: Transport Manager to follow up. COUNCILLOR S. CHAPMAN Question: Answer: COUNCILLOR W. LOUGHNAN Question: I would like to say thank you to two of the water and Sewer Crew; Chris Frail and Dekean Boney for helping me dig out a dog, they were very cautious and so willing to lend a hand. Answer: Noted.

COUNCILLOR D. JEFFRIES Question:

Answer: COUNCILLOR A. PIPPOS Question: Answer: COUNCILLOR M. BROWN Question: Answer:

COUNCILLOR T. STANTON Question: Before the Goodooga Bore Baths are up and running, I think it is important that Council have an information day with the Goodooga locals to give them information on how to care for the bore baths, so we can keep it clean and tidy for tourist and community members. Answer: COUNCILLOR P. O’CONNOR Question: Answer: COUNCILLOR V. SLACK-SMITH Question: Is it possible if Council will allow the Historical Society to use Council photocopy to copy historical documents. Answer: Yes Council will allow the Historical Society to use their photocopier.

Questions With Notice




The next Ordinary Meeting of the Council will be held on 28th June 2019 at Brewarrina Shire Council Chambers. There being no further business, the meeting closed at 11:32AM


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REPORTS OF COMMITTES

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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover

PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253

Email: [email protected]

Minutes of the NSW CouncilSafe Advisory Network Meeting held in Sydney on 16th May 2019 at 9:30am

1. Attendance and Apologies

Roland Mann from Campbelltown Council kindly offered to chair the meeting in the absence of our chair people.

1.1. Attendance Andrew Olivares LGNSW Industrial Officer

Rob McAnally Brewarrina Council (ORANA)

Roland Mann Campbelltown Council

Wendy Ablott StateCover (Secretary)

Bryan Cropley City of Ryde Council (Chair)

Heather Taferner Shellharbour City Council (SEROC)

Lance Breen RMS

Daniel Adler LGNSW

Sally Hall Lithgow Council (WESROC)

Stephen Parlevliet Rous County (North Coast WHS Group)

Jessica Doyle StateCover

1.2. Apologies Scott Webster Mid Coast Council

Cameron Pearce RMS

Zulima Painter SafeWork NSW

Michelle Koopman Berrigan Shire

Gary Fish SafeWork NSW

Mel Olennick City of Parramatta

Carina Jakobsen IPEWA

Lorayne Jackson SafeWork NSW

Charmaine Bennett Orange City Council (CENTROC) (Co Chair)

Sharon Sidney Lismore Council

Tony Fuller RMS

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Madlin Snell Cootamundra-Gundagai Council (Riverina East)

Paul Mewing Central Coast Council

Michael Milczarek Fairfield City Council

Andrew Theakstone SafeWork NSW

2. Confirmation of minutes:

The confirmation of the minutes of the previous meeting, proposed by Roland Mann, seconded by Rob McAnally. Request to amend the spelling of Rob’s name and also the incident on Tweed valley way

Current version Brewarrina (Rob McNally)

○ The drought continues to be a safety issue with stock grazing on the road side○ The fire risk is also a problem (although there is little vegetation to burn)○ Heard about a safety incident that involved a truck failing to stop at roadworks that resulted in

the truck, a four-wheel drive, caravan and Council truck being incinerated. Fortunately, no onewas seriously injured. This occurred on Tweed Valley Way

Revised version Brewarrina (Rob McAnally)

○ The drought continues to be a safety issue with stock grazing on the road side○ The fire risk is also a problem (although there is little vegetation to burn)○ Heard about a safety incident that involved a truck failing to stop at roadworks that resulted in

the truck, a four-wheel drive, caravan and Council truck being incinerated damaged beyondrepair. Fortunately, no one was seriously injured. This occurred on Tweed Valley Way

3. Matters arising:

Refer to the actions list (section 10)

4. Asbestos Project Update:

Daniel Adler –

Apologies for not being at last meetings

Model Asbestos Policy review: total councils with an asbestos policy or guideline (127/128) councils with asbestos information on websites (125/128) complying development certificates citing asbestos (49/128)

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councils that have included asbestos controls in their LEP’s (11/128) Assistance from CouncilSafe members CouncilSafe members offered to assist Daniel with obtaining information in regard to Councils development of Asbestos policies. See information below: The ‘Model Asbestos Policy for NSW Councils’ was released in 2012 as a guideline under section 23A of the Local Government Act 1993. This means that councils must consider the Policy when developing, adopting and implementing asbestos policies for their local government areas. At present the following councils have not provided evidence that this has occurred.

Balranald Shire Council Mid-Coast Council Bellingen Shire Council Mosman Municipal Council Broken Hill City Council Murrumbidgee Council Campbelltown City Council Muswellbrook Shire Council Coffs Harbour City Council Narrandera Shire Council Coolamon Shire Council Newcastle City Council Cowra Shire Council Parkes Shire Council Edward River Council Randwick City Council Griffith City Council Temora Shire Council Gwydir Shire Council The Council of the Municipality of Kiama Ku-ring-gai Council Tweed Shire Council Kyogle Council Uralla Shire Council Lachlan Shire Council Walgett Shire Council Lake Macquarie City Council Warrumbungle Shire Council Lane Cove Municipal Council Woollahra Municipal Council Yass Valley Council

For those councils on this list that say they have considered the model policy as per section 23A, then they would need to send Daniel a copy of their policy or policies that have been developed or revised based on the model asbestos policy for NSW Councils. For those councils that have not considered the model policy as per section 23A they will need to provide an explanation as to why not. Ideally, LGNSW would like to discuss with them what help they need, to consider the Policy when developing, adopting and implementing asbestos policies for their local government areas. It is Daniel’s role at LGNSW to assist in this and he is available to do so as requested by councils. Best Practice Asbestos Management Forums: Forums at Wingecarribee and Singleton well attended and feedback positive –

○ starting a working group to develop a generic management plan and register, occ hygienist, competencies, contracting specifications etc

Griffith May 19,

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Queanbeyan Aug 19, Shellharbour Oct 19, Blacktown Nov 19

LG Procurement Request for tender for asbestos removal services is now closed. Planned for October launch to

Councils. Updates to follow

Other LGNSW Asbestos update LGNSW burnt out and abandoned properties with asbestos survey, many councils in Western NSW

report significant issue. LGNSW lobbying the HACA to provide assistance

Bush fire recovery Northern NSW, many properties effected by asbestos. Significant cleanup and impact on councils waste facilities. Councils urged to review their preparedness for this including WHS considerations for council staff.

Heavy vehicle laws, councils need to review management systems to ensure compliance. LGNSW in talks with EPA and roads regulators to provide advice.

C&D waste reforms and waste transport. New standards effective 15 May 2019 https://www.epa.nsw.gov.au/your-environment/waste/industrial-waste/construction-demolition/construction-and-demolition-waste . Councils urged to determine if there is an impact on their facilities.

LGNSW organizing a working group to produce standardized documentation to manage asbestos registers and asbestos management plans.

LGNSW & OLG review and update of the model asbestos policy

Round table asbestos discussion

RMS – Are okay managing their asbestos registers for their buildings, the current challenges are managing registers for infrastructure e.g. bridges with Council pipes, Telstra pits etc

A number of Councils reported the challenge of documenting lintel posts which contain asbestos

LGNSW: A reminder all asbestos needs to be on the asbestos registers

Discussion on the use of “Asbestos guns” to identify asbestos

Ryde Council are currently updating their buildings register. Looking at other areas e.g. drains etc. Challenge is different areas own the assets so multiple registers are required.

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Asbestos Eradication Authority are developing a strategy including a “Pipe group” – who are developing resource materials.

AC pipes cutting guidelines – advice is available from the Water Director on cutting and removing pipes.

5. Traffic control training

Gary Fish – SafeWork NSW was an apology for this meeting but advised Wendy Ablott that there is no new update at this stage on the traffic control training

6. RMS Update

Lance Breen – RMS

Discussion on the “Lessons Learnt” from the Tipper Incident that was discussed at last meeting. Of note for the CouncilSafe group was the management of the following: ○ See attached Lessons Learnt○ risks associated with separating people and plant○ prevention of overload by management of CoR risks○ design and maintenance of plant○ PPE and first aid for asphalt

Refer to link for bitumen burn card information https://www.aapa.asn.au/technology-publications/bitumen-burns-cards/

Safety alert for recent whipper snipper incident ○ See attached Safety Alert

RMS will become part of Transport NSW on the 1st July 2019

Question regarding Ausroads changes that were discussed at last meeting. Advised that Ausroads are still pushing for changes to temporary traffic control, guidance plans, training, management plans. Some documentation will come out for consultation shortly.

7. Local Government Sector Plan

SafeWork have advised that the Local Government Sector plan remains on an indefinite hold at this stage.

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8. SafeWork NSW update

No update provided The group discussed the importance of having a representative from SafeWork to attend these

meetings to advise on new programs etc so that members can update and consult with Councils throughout NSW. See action item

9. General Business

Metro (Ryde – Bryan Cropley)

HR Manager has requested information about procedures Council has in place for serious incident and/or fatality. Council has internal procedures. Found an old document from SafeWork. Contacted SafeWork regarding this information advised, Council should have their own procedure.

Discussion on what is currently in place or things to consider: Induction process, Council contact family, next of kin. RMS - escalation process, serious incident within 5 minute to Director, SafeWork etc. BCP’s Accessing “personal information” can be a challenge Internal processes – does your procedure state who would contact the family in the event of a

fatality or serious incident. What about other workers e.g. Volunteers do you have information on their next of kin etc

North Coast Region - (Rous County –– Stephen Parlevliet)

The North Coast group have been discussing Contractor management including inductions, procedures, reviewing contractor documentation and the management of contractors

○ Ryde discussed their procedures and processes○ Shellharbour – uses B&G and discussed the joint induction process for a number of Councils in the

region. Happy to share – contact Heather

WESTROC – (Lithgow Council - Sally Hall) Nothing to report.

ORANA – (Brewarrina – Rob McAnally) Nothing to report.

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SIA – (Campbelltown – Roland Mann) Converting Injury Management from Figtree to Solve Safety Ranger assaulted – trialling WolfCam video cameras Notifiable incident involving an animal care facility handler who was bitten by staffy – Council are

currently investigating – looking at when you do a “animal behaviour assessment” and what control e.g. poles etc need to be in place

SEROC – (Shellharbour- Heather Tafener)

Implemented Vault Notify Currently trialling checks and daily risk assessments All crews are using iPads, SMS will also be loaded onto the iPads so these can be accessed Sponsored safety message program for Executive each month – this month vehicle incident, next

month sharps, slips trips and falls, electrical safety etc. Program has generated a lot of support at this stage

10. Action list

Action No Details Who Status Aug 2018/001 Review the current version of the

constitution and advise if the term is different.

Bryson Rees Closed

Aug 2018/002 Provide a copy of the SafeWork audit tool to CouncilSafe that was developed for the Govt Sector Plan

Andrew Theakstone Closed 16/05/2019 Please see attached audit tool that was provided by SafeWork NSW 21/2/2019 No update. Wendy Ablott to follow up to advise the status 22/11/2018 SWNSW advise that the audit tool is currently being tested and will be shared with CouncilSafe once it has been finalised

Aug 2018/003 Arrange a meeting with CouncilSafe

members to commence the development of the LG sector plan

Andrew Theakstone & Wendy Ablott

Closed 16/05/2019 SafeWork NSW have advised that the LG sector plan remains on hold,

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however resources and programs relevant to LG available on SafeWork’s website

21/2/2019 No update. Wendy Ablott to follow up to advise the status

22/11/2018 SWNSW advise that due to resourcing this will probably commence early 2019

Aug 2018/004 Review SWNSW sector plans to consider which model plan would suit the LG sector plan

CouncilSafe members Open

Aug 2018/005 Follow up the issue of members not receiving updates on new codes of practice or legislation updates from SWNSW

Andrew Theakstone Closed 16/05/2019 - SafeWork NSW advises that updates are made available on SafeWork NSW’s website. 21/2/2019 No update. Gary Fish to look into this and advise

22/11/2018 SafeWork are looking into this

Aug 2018/006 Pass on the issue raised from CouncilSafe regarding the reliance of SWNSW using social media to communicate information

Andrew Theakstone Closed

15/06/2019 SafeWork NSW advises - Resourcing limitations in SafeWork require use of social media and SafeWork’s website to communicate information. Face-to-face or individual communication to PCBUs is limited but can be arranged on request

21/2/2019 No update. Wendy Ablott to follow up to advise the status

22/11/2018 SafeWork are looking into this

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Nov 2018/001 Investigate the requirements for accreditation of WHS systems for RMS RMCC contracts

Lance Breen Closed. 22/2/2019 Councils are advised that the need to follow the requirements G22 (see attached)

Feb 2019/001 NBN services assistance. If any Councils can assist with the issues raised by our Lake Macquarie representatives could you please contact Casey Penman at [email protected]


May 2019/001 Refer LGNSW’s asbestos policy items to members listed in section 4


Meeting closed at 11:53 am

Next Meeting: 15th August Level 8, 28 Margaret St Sydney 9:30 am

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Brewarrina Shire Council (BSC)

WHS/Property/Risk Officer’s Report CouncilSafe Sydney 16 May 2019

The WHS/Property/Risk Coordinator attended the CouncilSafe Meeting in Sydney, May 2019. The following is a brief record of relevant matters from the meeting; minutes will follow when they are available.

SafeWork: SafeWork NSW is conducting investigation into the ‘most at risk workers’; including those who work with Asbestos, those with other languages plus limited or no English and Labourer Hire Workers. There is a SafeWork report that shows Local Government Workers having a very high injury rate. These figures are being questioned and SafeWork will be asked for the source, as the statistics do not match other reports and investigations.

StateWide:

97 NSW councils are currently known to have an Asbestos Policy. Help is Requested with improving this number by

o Councils adopting Policy (there is a model Policy on the WorkSafe Website), or o Providing evidence of an existing Policy and Procedure, if it is a recent introduction. As part of the increasing ‘push’ in the Risk area; over the next few months Councils will be ask to show evidence of o A five year asbestos management plan including o evidence of the plan being reviewed (or redeveloped as necessary) at the maximum, 5 yearly.

Many Asbestos Registerers only cover buildings or do not cover all Asbestos in an area e.g. pipes, in bridges and even raised reflector stands along sides of a length of highway. The Boland Review (of the WHS Act etc.) has recommendations regarding Asbestos.

Chain of Responsibility (CoR):

CoR was discussed, some areas affecting Councils are o Paper trails (documentation) o Risk Assessments around aspects of the CoR o Dealing with Contractors and CoR

RMS:

The RMS will be absorbed into the Department of Transport as of 30 June; the practical effects on Councils remain to be seen. There was further discussion regarding the previously reported incident when a worker was injured by being buried to the waist in hot asphalt (at 170°c)

o The tailgate failed due to the weight of the load when the truck’s bin was raised o There was no safety device on the tailgate e.g. safety chains

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2

o It is now recommended; reducing loads by releasing content via grain chutes to be banned; this is effectively in force on any RMS job.

There is a move towards eliminating Traffic Controllers on road works, replacing them with Traffic Lights and barrier arms.

General Business:

There was discussion on how HR departments can handle informing next of kin of serious incidents o there is a clear moral obligation to inform next of kin o there have been examples of next of kin’s details not being available when HR staff are on

leave or after hours when HR staff are not at work o an up to date hard copy of contacts being held by the GM or other Senior Management to

cover these circumstances, was recommended as an option o Police are generally involved I contacting next of kin of a fatality (unfortunately there have

been instances of members of the media, going to next of kin’s address before any formal notification has taken place).

o It was recommended that the Business Continuity Plan cover contingencies for these issues Safety Alerts:

A council staff member received an injury when the head of a wipper-sinpper flew apart and a segment struck the person on the face. The injured person was 20m from where the machine was being used. It is reported that the rotating head had become tangled in fishing line which put it under pressure before it disintegrated.

o wipper-sinpper heads should be regularly inspected for wear, cracks, signs of stress etc. o operators should ensure there is a safe distance from other people o often operators do not notice people moving into a potential danger area

operators need to regularly pause momentarily and glance around to check no one has moved into the danger area other staff nearby should help out operators by watching and ensuring safe distances are maintained

There have been a number of examples where volunteers and/or community organisations have held events where there has been illegal, improper wiring installed; this has occurred at sites owned by council’s. These ‘quick fixes’ have been completed by unqualified people. An example was extra power outlets rigged for a row of fridges at an event. Councils need to guard against this happening as they are likely to be held responsible in spite that they have not been directly involved.

RRob McAnally 23/5/19 Brewarrina Shire Council WHS/Property/Risk Coordinator

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Orana Risk and Safety Management Group Meeting Minutes of meeting held at Dubbo on Thursday, 9th May 2019

_________________________________________________________________________ Members: Bogan Shire Council, Bourke Shire Council, Brewarrina Shire Council, Central Darling Shire Council, Cobar Shire Council, Coonamble Shire Council, Dubbo Regional Council, Forbes Shire Council, Gilgandra Shire Council, Lachlan Shire Council, Mid-Western Regional Council, Narromine Shire Council, Parkes Shire Council, Walgett Shire Council, Warren Shire Council, Warrumbungle Shire Council Attendees:

Skye Stephenson Dubbo Regional Council David Matthews Dubbo Regional Council Andrew Green Dubbo Regional Council David King Dubbo Regional Council Rob McAnnally Brewarrina Shire Council Paul Hennock Statewide Mutual Mel Chapple Warrumbungle Shire Council Sharon Brock Central Darling Council Steven Speer Lachlan Shire Council Sarah Godwin Warren Shire Council Matthew Bailey Parkes Shire Council Carolyn White Cobar Shire Council Letiticia Tiffen Bourke Shire Council Chris Horan Gilgandra Shire Council Ashley Bullock Narromine Council Veronika Barry Mid-Western Regional Council Chris Archer StateCover David Ginpil StateCover

Start Time: 10:02 am

1. Welcome: Chairperson David Matthews welcomed all members to the ORANA

Risk and Safety Management Group meeting including invited guests 2. Apologies:

Michael Ferguson Dubbo Regional Council Susan Wade Dubbo Regional Council Nicole Griffiths Jardine Lloyd Thompson Chris Kennedy Warrumbungle Shire Council Summer Patterson Cobar Shire Council Marion Truscott Narromine Council Belinda Hollingworth Narromine Council Scott Murray SafeWork NSW Michael McGuiness Coonamble Shire Council Martin Tighe Roads and Maritime Services

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3. Confirmation of Minutes: 7th February 2019

Moved: Letiticia Tiffen Seconded: Rob McAnnally

4. Business Arising: Nil 5. Confirmation of Chairperson and election of secretary:

David Matthews was confirmed unanimously by the group for chairperson. It was advised that April Richards the secretary left Dubbo Regional Council

shortly after the last meeting. Skye Stephenson has filled in since then but is unable to take on the job. Elections were called.

Ashley Bullock advised that he can take the job back on for 12 months. The group agreed with this decision.

Outcome:

1. David Matthews confirmed as Chairperson. 2. Ashley Bullock confirmed as Secretary.

6. NSW Council Safe Update: Rob McAnnally – Brewarrina Shire Council

Meeting next week. Traffic Control Training will be handed over to WorkCover. Advised about AusRoads and the prosed concept that is being discussed. More

information will come out in the future. 7. Statewide Mutual Update:

See presentation attached for further information. Steve Eckert is enjoying his role in the South Coast. CIP workbooks templates have gone out to everyone. Final workbooks are due

end of May. There will be 2 risk initiatives that Council’s will need to choose in the online

renewals this year. Additional risk profiling questions will also be included in the online renewals. There will be a 5 year risk plan – where each Council would like to be in 5 years

for Risk Management. Encouraged Council’s to use the board initiatives. There will be a shopping list of board initiatives. A document will be sent out

shortly to Councils explaining this new approach. 2019 Statewide Risk Management Conference will be held 29-30 August 2019.

There will be more breakout rooms and classes. Audit and Risk Improvement Committees – everyone will have to have one by

December 2020. LGNSW will be running training that you may wish to look into. Online member’s centre – Statewide are looking at having one login for each

Council. Statewide are currently trailing a mentoring program for new Council workers

within risk to help them understand how risk works in local government. The

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group feedback was that it was a good idea, however, they were not sure how it would be put into practice.

Paul will be making appointments to come around to the Council’s soon before June 30.

8. Chain of Responsibility Workshop

Mid-West: Has created their procedure and started training staff this week. Advised that level 1 and 2 training cost about $10,000 and they have used

“INTO Training”. See contact details below: Mick Ryan Business Development Manager Mobile: 0421 830 306 [email protected]

Looking at putting all staff through to loading and unloading training. Recommends Council’s to sign up for and read the NHVR fortnightly “On the

Road” Newsletter. You can sign up at the below link: https://www.nhvr.gov.au/news-events/industry-updates

Parkes:

Created a risk register for COR. Have placed stickers on all trucks. Trucks going to weight transfer stations to monitor weight of trucks each

month. Have updated SWMS to cover COR. Have asked the highway patrol to come and look at how the Council is

loading/unloading trucks to get their view on possible improvements required. Worked out load angles for loading. Ramps they had were not up to scratch. 12mm is the smallest rope you can use to tie down items. Containers have to have a weight declaration.

Brewarrina:

Made sure that load restraints are up to speed. Bourke:

Roads manager wants to organise some training within the next few months. Central Darling:

A few gaps were identified in regards to dangerous goods. Lachlan:

Making sure trucks have the correct stickers on them. Everyone has done load restraint training but they want to make sure that

new people don’t miss out on the training as they come in. A few employees have received person fines of $500 which they have to pay

themselves.

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Warrumbungle:

A procedure was done for the Executive a while ago. They are still reviewing it.

They are looking into Load Restraint Training resulting from an incident where a dozer fell off a loader in the main street.

The group advised to have a look at the load restraint guide as it can be downloaded. (https://www.ntc.gov.au/Media/Reports/(9E12B22A-6156-41B0-F382-136A34520AF8).pdf)

Narromine:

Changed their documents / procedures to include chain of responsibility. Dubbo Regional Council:

Dubbo got legal advice for Chain of Responsibility as it received a notice at their saleyards the outcomes are as follows;

o The legal advice stated that Council isn’t the loading manager that the stock agents are.

o The saleyards induction needs to include chain of responsibility. o Have to place signs around the saleyards to include chain of

responsibility. o Management plans are currently getting updated. o Senior management are looking at placing chain of responsibility into

staff’s capabilities. 9. StateCover Update: See attached Presentation

Vault System update o 13 new checklists – 40 in total o 45 SWMS o 4801 Audit Checklist o Consultation Committee

Self-Audits – Possible change of platform. Self-audits will be distributed by email in Early July and must be completed by

End of July. Workplace Risk Team Changes – as per presentation. Heather Williams will be taking on Joe’s responsibilities for this area. Spoke about the Macquarie Park Scaffolding incident where one worker was

killed and one critically injured 01/04/2019. Boland review of the Model WHS Laws. Spoke about the first prosecution / jail sentence handed out for an incident

that occurred in Victoria. Another company director was also jailed in Queensland over a fatality due

to lack of safety railings. The company was also fined $1m.

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10. Around the grounds – Update on current projects to improve safety or risk Narromine:

Developing operational risk register through Vault. There is a push for contractor management. Still rolling out tablets for staff to use Vault. Had a notifiable incident when a contractor struck a gas pipe. 20 staff are being x-rayed for dust and silica.

Warrumbungle:

Lung bus is coming in early June. Currently reviewing their drug and alcohol policy. Looking at training for HR for post incident drug and alcohol testing. Had a notifiable incident where an employee ran over himself. Having issues where staff are finding needles. They are looking into sharps

training. Setting up a new WHS Committee. Discussion on their lone worker policy as at present only two people get emails

and they are not able to contact staff quickly. Warren:

Currently having issues with their jetty. It hasn’t been inspected in a while. Staff have placed signs around it advising people not to use it but it hasn’t been successful.

Currently updating the emergency management policy and procedures. New WHS Committee. Revitalisation of Council’s Macquarie Park. Had an incident where the town water was shut down for a few hours.

Lachlan:

Looking at engaging a better communication system for the Shire. Have engaged NSW health to do health monitoring and immunisations. Have an issue where staff are not trained in chlorine gas. It was suggested that it may be worthwhile to get Royal Lifesaving in to do a

review of the pools. Central Darling:

Just booked in for fitness medical test, audio, Hepatitis A and B, Q Fever and Spirometry.

Have completed chemical training for pools. Completed Road management training. Working with Maari Ma to do no smoking signs around the town. Maari Ma is

paying for the signs and Council is putting them up.

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Bourke:

Just completed return to working training and program. Starting the CIP workbooks. Currently at Level 5 water restrictions. Currently using bore and river water. Council is having a second river clean-up whilst the water is low. Looking into Mental First Aid Training. Road safety and Audit training in June.

Gilgandra:

Next conference will be 24-25 October for Health and Wellbeing pursuant to the SafeWork Enforceable Undertaking.

New code of conduct training to commence in August. Flu Vaccinations completed. Had a needle stick injury at the tip. Asked the group if anyone is running or has run Consultancy Committee

Training. If so, can you please let Chris from Gilgandra know details. Dubbo:

Had Flu Vaccinations done which covered about 190 staff done. Had a few notifiable incidents including a truck which breaks failed. Lung bus coming later in the year. WHS Monitor system went live.

Brewarrina:

Went to the StateCover Symposium. Cobar:

Currently reviewing policies and procedures. Has WHS Monitor. Trying to get WHS Committee Meeting going again. Asked the group if other Councils have working in adverse weather conditions

for outdoor workers. If so, please email it through to Carolyn White at Cobar. Doing flu vaccinations next week. Looking at doing Manual handling training.

Mid-Western:

Looking at moving away from ChemAlert for chemical management. Looking at using Appenate Doing risk registers through pulse. Going to WHS Roadshow. Had one notifiable incident where a person cut their leg with a chainsaw – all

is okay. Had a splash pad installed in Mudgee. Had an incident where granular chlorine melted the plastic lining and then

bucket that was holding it.

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Parkes:

Updated SWMS in February and is currently ready for sign off. Undertaking an internal audit. Working towards 45001 to be tested by SAI Global at the end of the year. Need to look at competency checks. Put 20 staff through mental health 1st Aid.

11. Forward Planning – Topics for presentations / Council member presentations:

Group decided that they would like to see a Vault Training Demo from StateCover.

Mid-West to do training on LITMOS. Group decided that they are still happy with quarterly meetings. Group decided that they would like to see someone from EPA to talk about

Chemical Management.

12. Other business and items for next meeting:

Next meeting dates are: 15 August 2019 in Dubbo. 14 November 2019 in Narromine

Meeting closed: 2:07pm

Attachments: NSW Council Safe Meeting Minutes 21/02/2019 StateWide Mutual Presentation StateCover Mutual Presentation

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WHS/Property/Risk Officer’s Report Orana Risk Group (ORG) The WHS/Property/Risk Coordinator attended the Orana Risk Group in Dubbo 9 May 2019. The following is a brief record of relevant matters from the meeting; minutes will follow when they are available. StateWide Mutual: Paul Hennock.

CIP Booklets are due before 31 May 2017 Next year CIP will focus on:- Footpaths, Trees and Stormwater, Risk Management and Contractor Management. Councils are required to have a 5 year Risk Management Plant with clear documented of strong involvement and commitment from Senior Management. o Paul Hennock has offered help to councils to set up this plan – visits can be organised. The Conference is on 29/30 August 2019 Audit Risk Improvement Committees (ARICS’s) must be up and running by 2020.

StateCover: Vault Update; 45 New Swims Available. There is a 4801 Audit Template also Available along with Questionnaires for Contractors. Boland Review: WHS Legislation, Regulations: The planned review has been completed; the 3 level system is working well (WHS Act, WHS Regulations and Codes of Practice). Recommendations include:

a reduction in complexity allowance for changes to cover new developments e.g. the ‘Gig Model’ of employment Identifying Physiological Risk and ‘Injury’. Asbestos management.

Ideas from other Councils:

Use of the Lung Bus to test workers Test Quarries and Gravel Pits for Silica Ensure there is an Inclement Weather Policy (after a recent death by lightning strike)

OHSAS Standard 45001 replaces 18001 over 3 years from March 2018 RRob McAnally 20/5/19 Brewarrina Shire Council WHS/Property/Risk Coordinator

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Work Health Safety Committee Minutes for Meeting 21 May 2019 Council Chambers 10:00am

Present: Chair: Danielle Caruana Managers: Tara Byrnes, Dave Kirby, Kim Talbert Staff: Robbie McDonald, Col Kiely, Alana Peattie Facilitator: Rob McAnally

The Chair; Danielle Caruana opened the meeting at 10:05am and welcomed those present.

Matters Arising: Previous Minutes from 26 February 2019. Col Kiley is to be the outdoor member to attend training for Health and Safety Representatives. The RTO providing the course need the details of those attending, as M Wilson was absent Col was appointed to attend.

Previous Minutes Accepted. Dave Kirby and Col Kiely

Items of Business:

1. External Communications and Complaints.No external communications or complaints were received.

2. Work Health Safety Reports and Issues:The HR M and WHS/Property/Risk Coordinator attended the StateCover Symposium held in Sydney 1to 4 April 2019.

Included in the meetings was a demonstration of VAULT which is an application that can be used on smart phones, tablets and computers for running WHS Systems. StateCover has made VAULT available to Councils who are members of the StateCover/StateWide Mutual.

Action: HR M Tara Byrnes and Rob McAnally are to continue investigating the possible introduction of VAULT to be used at Brewarrina Shire Council.

Status: Ongoing:

Apologies: Amer Tawfic Chris Frail

Martin Wilson

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Incident Reports:

There have been two minor soft tissue injury reports; there was no lost time in either case. One case of property damage caused by strong winds and one lost council property, have also been reported.

Other Items:

The WHS/Property/Risk Coordinator Rob McAnally attended the Orana Risk Group Meeting in Dubbo 9 May and the CouncilSafe Meeting in Sydney 16 May 2019. Minutes are awaited from both these meetings. The annual round of 1st Aid servicing has been completed. The Depot Store has a stock of 1st Aid equipment; these supplies are available for use as needed for the coming months. The HR Department continues to increase the proportion of WHS work being carried out, with the goal of achieving at least 50% for WHS work. Last year Property was 65% of jobs and WHS 35%; final statistics for the 2018/2019 year will be available after June and it is expected that WHS will achieve in excess of 40% of all jobs completed.

3. Items Impacting Safety: Plant:

A new tractor has been purchased, suitable for the large slasher. A smaller Slasher will be obtained to suit the older tractor which will then be stationed in Goodooga. There are new Trailers and caravans purchased for a variety of tasks.

Insurance: A question around the suitability of contractor insurance, for work being completed at the land fill has arisen.

Action: MEHB, Kim Talbert and UM Dave Kirby will follow up on this matter Status: Ongoing: Processes:

RMS require WHS documents like SWMS, Risk Assessments to be site specific, that is generic documents are not acceptable. RMS has also conducted an Audit of Workers on foot on their construction sites. The results were poor; while there is room for improvement, RMS is generally happy with the proactive approach taken by BSC.

Action: The HR Department has obtained a copy of this audit; it will be used as a template for creating a form that will allow internal inspections to ensure BSC is operating as safely and with full compliance.

4. HR Reports and Issues: Training: Traffic Control and 1st Aid training is being Organised.

A Customer Service course will shortly be available; this will also cover working with the public and also difficult people. Anyone interested in accessing this training please contract Tara Byrnes, HR M.

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The Meeting Chair has requested some training as to how to chair a meeting. The HR Manager has asked everyone to assist with Mental Health Wellbeing. This topic is quickly becoming one of the biggest issues in Work Health Safety. Staff are encouraged to speak to friends supervisors, managers and/or the HR Department if they have any concerns for themselves or others. Anyone who requires help can approach HR for contacts for various agencies if speaking to a work colleague is not appropriate.

5. General Business: - Staff wearing baseball type caps while working outdoors, rather than the Policy required broad

brimmed hats, has become an issue again. Formal verbal warnings have been issued and documented. This situation will continue to be monitored. (Managers and WHS)

- The Transport Department states that some vehicles and plant are not being cleaned often enough. This is an important part of maintaining a vehicle and is part of standard procedure when staff have control of a vehicle. Action will take place if there is not improvement in this area. (Managers)

- There is a security camera pole in the approach to the landfill cell; relocating this pole is on the ‘to do’ list for outdoor staff. (UT Dave and Staff)

- Storage of the small amount of chemicals, welding equipment and fuel is an Issue in Goodooga. This will shortly be solved with the addition of an extra workshop that is located across the road from the Goodooga Depot. (UT Dave and Goodooga Staff)

- Alana Peattie, Tourism Officer, discussed the condition of the VIC Veranda decking, which has had a number of comments from the Public.

- Notification to HR; of staff including trainees who are absent needs to be improved. Informing staff when supervisory staff are absent would be helpful for all staff. (HR Manager and all other Managers and Supervisors).

The HR Manager, Tara Byrnes is looking for ideas from both indoor and outdoor for spending a small amount of funding in the area of staff amenities (but not infrastructure). There was considerable discussion and initial ideas included:-

- Table Tennis and Pool tables - Regular BBQ’s with positive feedback - Comfortable seating - Tidying up or painting staff areas

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The meeting also suggested that the next event or item take place in conjunction with the upcoming long weekend in June.

Action: The HR Manager Tara Byrnes (with help from conscripted volunteers) is to organise a suitable staff activity or event.

Status: To be organised for Friday 7 June

The WHS/Property/Risk Coordinator gave a brief account of the Boland Report commissioned to evaluate the success and progress of the WHS ACT. The report stated that the three tier system (WHS Act, WHS Regulations and Codes of Practice) is largely successful. The report’s author K Boland made the following recommendations:

- A reduction in complexity in some areas - Providing capability for flexilibility for changes in employment, not considered when the Act was written e.g. the ‘gig’ economy. - Provision in the Act for Psychosocial issues and injuries.

Next Meeting: Tuesday 23 July 2019

The meeting concluded at 10:50am

Approved for Distribution:

Signed: D Caruana WHS Committee Chair

22/5/19

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Agenda Submission for Ordinary Meeting to be held on Friday 28th June 2019

TITLE: LOCAL GOVERNMENT CONFERENCE NSW 2019

DOC REF:GM 1

REPORT BY:

Jeff SowiakGeneral Manager

DATE:5th June 2019

IP&R REFERENCE: Theme 4: A Community with Integrated Leadership

L4. Benchmarking Quality of Life and Reporting

PURPOSE:The purpose of this report is to provide for the approval of voting delegates and attendance at the Local Government NSW (LGNSW) Annual Conference 2019.

RECOMMENDATION: That Council approve or

1. That Council authorise the Mayor, General Manager and interested Councillorsto attend the LGNSW annual conference in Sydney and that the votingdelegates and alternates for the Local Government Conference be the Mayor orthose nominated by the Mayor and attending the conference.

2. That Council endorse the submission of motions with respect to the mattersraised at the meeting.

CONTENT:The Local Government Annual Conference is to be held in Warwick Farm, Sydney from 13th

to 16th October and Council is requested to approve of voting delegates, who must also be registered for attendance at the conference, as well as any issues for motions to go to Conference.The Conference is the pre-eminent event of the Local Government year where local Councillors come together to share ideas and debate issues that shape the way we are governed.The Mayor, a small number of Councillors and the General Manager have attended previous Local Government Annual Conferences and the cost of Conference attendance is included in the budget. At this early stage a preliminary accommodation booking has been made for the Mayor, Deputy Mayor, General Manager and one other Councillor; however the bookings can be changed or expanded to accommodate Council’s requirements.Council should also note that if circumstances change, the Mayor has delegated authority from Council to authorise Councillor attendance at Conferences.In terms of motions for conference the Council should discuss and decide on any issues which are already not part of LGNSW policy positions may be of relevance for consideration at the State level.There is an opportunity for Councillors to suggest issues for conference consideration.In terms of voting delegates, it is proposed that the Mayor be Council’s main voting delegate

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and that the Mayor be authorised to nominate alternates from the Councillors who are attending the conference.

CONSULTATION:Consultation with Council for resolution.

GOVERNANCE IMPLICATIONS: Costs of registration, accommodation and transport for the conference are included in Councils’ budget.

CONCLUSION:As per previously it is proposed that The Mayor, Deputy Mayor, General Manager attendand if either the Mayor or Deputy are unable to attend an alternate Councillor is nominated by the Mayor.

______________________Jeff Sowiak

General Manager

ATTACHMENT:LGNSW Conference Program

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Agenda Submission for Ordinary Meeting held on Friday 28th Jun 2019

TITLE: BANK RECONCILIATION & INVESTMENTS

DOC REF:

REPORT BY: Rizwan MushtaqAssistant Accountant

DATE:4th June 2019

IP&R REFERENCE:

Objective 5.2.2 - Timely and accurate reporting for efficient management and accountability

RECOMMENDATION:That:

1. The bank reconciliation report is received as information.2. The Certification of the Responsible Accounting Officer for compliance

with the Investment Policy and the Ministerial Investment Order dated 28April 2017 be received and noted.

CONTENT:

1. BANK RECONCILIATION

PURPOSE:The purpose of this report is to present the reconciliation of Council’s cash book andbank statement as at 31th May 2019. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.

Bank Reconciliation for 31 May 2019Cash bookOpening Cashbook balance 635,771.24 Add: Receipts 2,894,038.22Add: Recalled investments 519,553.00Less: Payments 3,795,583.35 Current Cashbook Balance 253,779.11

Council Operating AccountOpening Statement Balance 652,147.61 Add: Receipts 2,870,913.34Add: Recalled investment 519,553.00Less: Payments 3,699,551.80 Current Statement Balance 343,062.15Add: Unpresented Receipts 7,806.96 Less: Unpresented Payments 97,090.00 Reconciliation Balance 253,779.11 Difference -


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2. INVESTMENTS PURPOSE In accordance with Clause 212 of the Local Government (General) Regulation 2005, the responsible accounting officer must provide the Council with a written report (setting out details of all money that the council has invested under Section 625 of the Act) to be presented to the ordinary meeting each month.

Ref Institution Amount Term & Rate Maturity Date 476 (50) NAB 1,000,000.00 90 days @ 2.44% 09/07/2019

82 NAB 2,000,000.00 90 days @ 2.40% 22/07/2019 84 NAB 1,100,000.00 90 days @ 2.45 % 26/06/2019 90 CBA 1,000,000.00 91 days @ 2.34% 01/07/2019 94 CBA 1,000,000.00 92 days @ 2.25 % 16/08/2019

At call CBA 2,400,000.00 at call - variable Total $ 8,500,000.00

Certification – Responsible Accounting Officer I hereby certify that the investments listed above have been made in accordance with Section 625 of the Local Government 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy. ______________________ Ang Pasang Rai Responsible Accounting Officer GOVERNANCE IMPLICATIONS: Compliance with Local Government (General) Regulation 2005- Clause 212:

The responsible accounting officer of a council must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented;

If only one ordinary meeting of the council is held in a month, at a meeting , or

If more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines.

__________________ Jeff Sowiak

General Manager

ATTACHMENTS: Nil

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Agenda Submission for Ordinary Meeting held on Friday 28th June 2019

TITLE: MAKING AND LEVYING OF 2019/2020 RATES &CHARGES

DOC REF:GM 3

REPORT BY:

A Rai, Finance & Administration ManagerH. Hertslet, Rates Officer

DATE:19th June 2019

IP&R REFERENCE:Theme 4: A Community With Integrated Leadership

PURPOSE:The purpose of this report is to recommend to Council the proposed rates and charges to be levied in 2019/20.

RECOMMENDATION:Whereas the draft estimates of income and expenditure of the consolidatedfunds of the Council for the year 2019/2020 were adopted by the Council onthe 24 May 2019 and following the due public notice of Council’s intention tolevy rates and charges through its Delivery Program 2017/2021 andOperational Plan 2019/20 exhibited for a period of 28 days and whereas theCouncil has considered submissions relating to the publicly exhibited DeliveryProgram and Operational Plan, it is hereby RESOLVED that in accordancewith Section 535 of the Local Government Act 1993, the Council does nowmake and levy the rates and charges for all ordinary rates, water charges,sewer charges and waste charges for the financial year commencing on thefirst day of July, Two Thousand and Nineteen as specified hereunder:

A. ORDINARY RATES

(i) Adopt the maximum rate-pegging limit of 2 . 7 % increasein General rate income for the year 2019/20.

(ii) Residential (Brewarrina) rate of 2.55931¢ in the dollar in termsof Section 516 and 529 of the Local Government Act 1993calculated on the land value in respect of rateable land thedominant use of which is for residential purposes situated inthe town of Brewarrina.

A minimum rate of $131.50 for each parcel of land asprescribed under Section 548 of the Local Government Act1993 shall apply for this rate.

(iii) Residential (Goodooga) rate of 9.42733¢ in the dollar in termsof Section 516 and 529 of the Local Government Act 1993calculated on the land value in respect of rateable land the dominant use of which is for residential purposes situated in the village of Goodooga.

A minimum rate of $104.00 for each parcel of land as prescribed under Section 548 of the Local Government Act

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1993 shall apply for this rate.

(iv) Residential (Angledool) rate of 1 . 48 06 4 ¢ in the dollarterms of Section 516 and 529 of the Local Government Act1993 calculated on the land value in respect of rateable landthe dominant use of which is for residential purposessituated in the village of Angledool.

A minimum rate of $79.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.

(v) Residential (Gongolgon) rate of 1.48064¢ in the dollar interms of Section 516 and 529 of the Local Government Act1993 calculated on the land value in respect of rateable landthe dominant use of which is for residential purposessituated in the village of Gongolgon.


(vi) Business (Brewarrina) rate of 2 . 9 0 5 7 ¢ in the dollarcalculated on the land value of all rateable land in the townof Brewarrina in terms of Section 518 and 529 of the LocalGovernment Act 1993 excluding land defined as residentialand farmland.


(vii) Business (Goodooga) rate of 12.11944¢ in the dollarcalculated on the land value of all rateable land in the villageof Goodooga in terms of Section 518 and 529 of the LocalGovernment Act 1993 excluding land defined as residentialand farmland.


(viii) A farmland rate of 0.36299 in the dollar calculated on theland value of all rateable land which qualifies as farmland asdefined in Section 515 of the Local Government Act 1993.

A minimum rate of $79.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

B. WATER CHARGES

(i) A standard 20 mm filtered water access charge for eachassessment in the town of Brewarrina be $476.70 except forthose with a 25 mm connection the charge to be $744.10, forthose with a 32 mm connection the charge to be $1,220.80, for those with a 40mm connection the charge to be $1,907.70,for those with a 50 mm connection the charge to be $2,981.60,for those with a 80 mm connection the charge to be $6,202.30

56

and for those with a 100 mm connection the charge to be $11,926.80 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(ii) A standard 20 mm raw water access charge for eachassessment in the town of Brewarrina be $413.50 except forthose with a 25mm connection the charge to be $413.50, forthose with a 32 mm connection the charge to be $1,056.60, forthose with a 40mm connection the charge to be $1,651.10, forthose with a 50mm connection the charge to be $2,579.70, forthose with an 80mm connection the charge to be $5,367.80and for those with a 100mm connection the charge to be$10,323.30 in accordance with the provisions of Section 552 ofthe Local Government Act 1993.

(iii) A standard 20 mm filtered water access charge for each assessment in the village of Goodooga be $359.20 except forthose with a 25 mm connection the charge to be $559.70,for those with a 32 mm connection the charge to be $919.60,for those with a 40 mm connection the charge to be $1,437.10,for those with a 50 mm connection the charge to be $2,246.00,for those with an 80 mm connection the charge to be$4,670.20, and for those with a 100 mm connection thecharge to be $8,981.30 in accordance with the provisions ofSection 552 of the Local Government Act 1993.

(iv) A standard 20 mm raw water access charge for eachassessment in the village of Goodooga be $386.20 except forthose with a 25 mm connection the charge to be $386.20, forthose with a 32 mm connection the charge to be $1,100.60, forthose with a 40 mm connection the charge to be $1,544.50, forthose with a 50 mm connection the charge to be$2,412.00, for those with an 80 mm connection the charge tobe $5,018.90 and for those with a 100 mm connection thecharge to be $9,425.50 in accordance with the provisions ofSection 552 of the Local Government Act 1993.

(v) A standard 20 mm bore water access charge for each assessment connected in the village of Angledool be $372.00,and a standard water access charge for each assessment not connected in the village of Angledool be $186.00 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(vi) A filtered water usage charge of $2.03 per kilolitre in the townof Brewarrina and the village of Goodooga.

(vii) A raw water usage charge of $1.23 per kilolitre in excess of1,500 kilolitres per annum in the town of Brewarrina and thevillage of Goodooga on those assessments with a 50mm, 80mmor 100mm connection; and a bore water usage charge of $1.23per kilolitre in excess of 1,000 kilolitres per annum in the village of Angledool.

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C. SEWERAGE CHARGES

(i) An access charge for each assessment in Brewarrina be $856.20 on connected occupied lands with each additional connection access charge to be $428.40 with an access charge of $428.40 on unoccupied lands in accordance with the provisions of Section 552 of the Local Government Act 1993.

(ii) An access charge for each assessment in Goodooga be $371.50on connected occupied lands with each additional connection access charge to be $186.00 with an access charge of $186.00on unoccupied lands in accordance with the provisions of Section 552 of the Local Government Act 1993.

(iii) A charge for each additional water closet in excess of one, this charge being $216.30 for each additional service to five and $72.50 for each additional service in excess of five, plus a charge of $72.50 for each urinal installed.

D. WASTE MANAGEMENT CHARGES

(i) A Domestic Waste Management charge of $414.80(ii) per service for a once weekly service rendered in the town of

Brewarrina within the scavenging areas as defined in thattown charged in accordance with the provisions of Section 496of the Local Government Act 1993.

(iii) A Domestic Waste Management charge of $353.00 per servicefor a once weekly service rendered in the village of Goodoogawithin the scavenging areas as defined in that village chargedin accordance with the provisions of Section 496 of the LocalGovernment Act 1993.

(iv) A Domestic Waste Management charge of $303.60 per servicefor a once weekly service rendered in the village of Gongolgonwithin the scavenging areas as defined in that village chargedin accordance with the provisions of Section 496 of the LocalGovernment Act 1993.

(v) A Waste Management charge of $23.10 for vacant lots in thescavenging areas of the town of Brewarrina and the village ofGoodooga. Such charges being levied in accordance with theprovisions of Section 496 of the Local Government Act 1993.

(vi) A Tip Access Charge of $68.30 for occupied assessments inthe town of Brewarrina outside the scavenging area as definedin that town. Such charge being levied in accordance with theprovisions of Section 501 of the Local Government Act 1993.

(vii) A Tip Access Charge of $68.30 for occupied assessments in thevillage of Angledool. Such charges being levied in accordancewith the provisions of Section 501 of the Local Government Act1993.

(viii) A Commercial Waste Management charge of $486.40 per binfor a once weekly service rendered in the town of Brewarrinaand the village of Goodooga for commercial properties. Suchcharges being levied in accordance with the provisions of

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Section 501 of the Local Government Act 1993.(ix) A Rural Waste Management charge of $9.00 per 240 litre service

plus $3.00 per km return, such charges being levied in accordance with the provisions of Section 502 of the Local Government Act 1993.

E. EXTRA CHARGE (INTEREST) ON OVERDUE RATES

That in accordance with Section 566 of the Local Government Act 1993 interest on overdue rates and charges shall accrue on a daily simple basis at the maximum rate per annum as allowed by the Division of Local Government, being 7.5% for the period 1st July 2019 to the 30th June 2020.

F. RATES

Making and Levying 2019/2020 Service of Rate Notice

That the General Manager be directed to prepare and serve the 2019/2020rates and charges as expeditiously as possible.

CONTENT:Under the Local Government Act 1993 Section 494 ordinary rates must be made and levied annually.

GOVERNANCE IMPLICATIONS:Financial: To formally make the rates and charges for the year 2019/20 so as

to enable the rates be levied and the notices served by the final date of31 July 2019.

Legal: As required by the Local Government Act 1993

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:

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60



TITLE: BREWARRINA/PUBLIC POOL ADDITIONAL COSTS COVERING PURCHASE AND

INSTALLATION OF STARTER BLOCKS

DOC REF: GM 4

REPORT BY:

Kim Talbert Manager Environmental Health and Building

DATE: 7th June 2019

IP&R REFERENCE: Deliverable and sustainable Shire infrastructure and services.

PURPOSE: The purpose of this report is to inform Council on the additional costing of the purchase and installation of ‘starter blocks” at the Brewarrina War Memorial District Pool is estimated to be an additional $5,000.00.

RECOMMENDATION : That Council support the purchase and installation of the starter blocks at the Brewarrina Memorial Pool for an additinonal cost of $5000.00 to the project budget.

CONTENT: The depth of the water associated with the height of the diving blocks suggests that this specific height designed block was appropriate for the pool. I did some researched through Royal Life Saving Australia prior to requesting quotes covering the appropriate merchandise. The starting platform is a select market consisting of high grade stainless steel frame with a high grade plastic foothold. The stainless steel frame is held in place with two holes drilled into the pool coping fitted with special plugs to permit the removal of the starter platform when not in use. These new starting blocks will allow the Youth within the area have similar facilities to other Council pools within the regional area that they may be competing with at swimming carnivals.

GOVERNANCE IMPLICATIONS: Original estimate: $12,000.00 The Brewarrina Shire Council has sufficient funds within the current budget to cover the financial implications $18,000.00. However the difference in the costing to purchase the starter platforms are an extra $5,612.70 plus another $400.00 for installation costs, this will contribute towards this current financial year’s budget.

CONCLUSION: Council has budgeted to install a pool starter platform system, and now wishes to inform council of the difference in costing, even though significant difference in costing does exist, there is sufficient funds are available within the budget and can be allocated as towards the pool improvement.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS: Picture of Starting Platform.

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TITLE: WESTERN REGION TEAM DEPARTMENT OF PLANNING & ENVIRONMENT

FINAL FAR WEST REGIONAL PLAN 2036

DOC REF:GM 5

REPORT BY:

Kim TalbertManager Environmental Health and Building

DATE:7th June 2019

IP&R REFERENCE:Deliverable and sustainable shire infrastructure and services.

PURPOSE:The purpose of this report is to advise the Councillors and the Community of current trends towards population change and to build the capacity of Council to respond effectively from that situation.

RECOMMENDATION :That council receive this report.

CONTENT:Project Workshops:The plan is to hold two community workshops in the Local Government Area for approximately one and a half hours.

1. Demography Workshop

The focus of the demography workshop is to develop a better understanding of the population change across the LGA (with in both Council and the Community) and to build the capacity of Council to respond effectively to population change.

2. Community Action Forum

The community action forum focuses on recognising opportunities for the community, and in the process, focus on the valuable contribution people play on steering positive out-comes for their communities.

3. Local Strategic Planning Statement (LSPS)

The key output of these workshops is a LSPS that sets a vision and recommends actions for your local government area. The LSPS will be developed by Council and the community, with the support of DPE, and is intended to be integrated with Council’s strategic plans including the Community Strategic Plans.

Council Participation

Council’s involvement and commitment of relevant Council Staff and Councillors and will include:

Attendance at an initial workshop with relevant Council staff and Community leaders to acknowledge population change and discuss the factors influencing change.

63

Involvement in the Community Action Forum which will assist in the development of and inform the recommendations of Councils LSPS.

Working collaboratively with Department, Council and key stakeholders to develop a LSP.

Council’s involvement and commitment of relevant Council Staff and Councillors and will include:

1. Attendance at an initial workshop with relevant Council Staff and community leaders to acknowledge population change and discuss the factors influencing change.

2. Involvement in the Community Action Forum which will assist in the development of and inform the recommendations of Councils LSPS.

3. Working collaboratively with Department, Council and key stakeholders to develop a LSPS.

GOVERNANCE IMPLICATIONS: This project will be led by the Western Region Team of the Department of Planning and Environment, and there will be is not expected to involve any financial expense for Council. The meetings described above will be arranged for mutually convenient time and location.

CONCLUSION:Council has an obligation under Integrated Planning Reporting to undertake Strategic and Local Environment Plan review within a three to five year duration period. This would be perfect timing to carry out this function with the community involved for their future planning requirements.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:

64



TITLE: BREWARRINA/GOODOOGA WILD DOGS AT LARGE CREATING SIGNIFICANT STOCK

LOSSES TO PROPERTY OWNERS

DOC REF:GM 6

REPORT BY:

Kim TalbertManager Environmental Health and Building

DATE:14th June 2019

IP&R REFERENCE:

PURPOSE:The purpose of this report is to report on the social issues from property owners experiencing dog attacks on sheep and to report on the two day free dog micro-chipping exercise conducted at Goodooga Village. To seek council views concerning the current situation with the Dog Control Review and offer a solution towards resolving this significant cruelty to livestock and economic burden of property owners.

RECOMMENDATION :

Proposed Course of Action:

Council have employed authorised officers who have delegated authority under the Companion Animals Act 1998 to control and regulate dogs and cats within all of council’s villages. Under the legislation it is proposed to carry out a door to door inspection of all village residential properties, to ascertain if any cats and dogs over the age of 12 weeks of age had been micro-chipped and any of the above animals over the age of 6 months are registered.

Where Persons denying access to inspect any dogs or cats on the residential property:

Council will issue a letter informing the occupier that councils Ranger will require access to the property at a certain date and reasonable time of the day.

Aboriginal Reserves:

Council will be issuing notification to the CEO of the Local Aboriginal Lands Council informing of council intention to inspect properties within the Aboriginal Reserve area under the Companion Animals Act 1998 to identify cats and dogs required to be micro-chipped identified and registered on the individual residential property lot.

Consequences:

Where a person refuses access and/or responds to possible dog issues this will require a further warning letter or possible call for police support if warranted.

Failure for pet owner with possible non-compliance with requests and access to the property: This may require issuing an Infringement Notice or interviewing the pet owner

65

and possible instituting legal proceedings against the person as an offence under the Act.

Benefits:

The registration and microchipping of dogs will enable a possible out-come concerning livestock losses where a farmer who captures or shoots a dog on the property will be able to identify the owner of the dog and this allows the livestock owner the avenue of seeking costs from stock loss from the identifiable dog owner or possible civil action for the costs against stock loss. It may assist with a legal avenue for creating greater responsible pet owners.

CONTENT:To inform council of the Council conducted a two day free micro-chipping for dogs carried out at Goodooga, and to carry out this task required the employment of two contract Rangers to carry out the Micro-chipping. The and with this the intention was s to of trying to ensure that all dogs within the Goodooga village are identifiable, which will would hopefully ensure that greater responsibility and care will be taken with the camp dogs. The costing associated with this exercise amounted to in excess: $5,735.40.The two day seven (7) hours per day resulted in nine (9) dogs being micro-chipped, the actual costs associated with the exercise will exceed $637 per dog.

The action was initiated by correspondence concerning Brewarrina, and Goodooga Rural Properties complaints over the past six years: Complaints from a number of pastoral property owners surrounding especially Goodooga, Weilmoringle and Brewarrina regional areas, recently received, where local dogs killed and maimed 30 head of sheep.

Department of Industry, Local Land Service response has been that property owners are provided with Baits for Wild Dogs., In from discussing the issue with the property owners, this not an effective way for the control of village dogs, the dogs prefer to attack mainly sheep and local wildlife, which offer the least amount of defence towards dog attack.

The property owners have been advised that they have the wright to shoot straying dogs on their property, this has happened on several different occasions over the past years, however, it is the extent of damages installed to onto the livestock with their unwelcome short visit s that, making it difficult to offer any form of effective control that can be put in practise.

Council has loaned dog traps to property owners in the past, which resulted in no dogs being captured. Council have analysed a number of dog carcases that the from local property owners who have shot and killed dogs, however none of the dogs had any form of identification on them, even though that it is perfectly obvious that the dogs originated is from the local villages.

The local police from Brewarrina and Walgett Lightning Ridge have contacted Council over the numbers of years concerning this issue and offer the same advice towards the property owners, to shoot the dogs concerned.

CONCLUSION:

Council has an obligation under Integrated Planning Reporting to Enforce Companion Animal Strategy and Local Government Act and to undertake random “Blitz” on non-compliant owners of animals.

The use of allowing the public the freedom to comply with the requirements set-out under 66

the legislation and to become more responsible pet owners does not appear to work, so the only way to offer any form of control and regulation within this matter, will in future entail a progressive task of carrying a door to door investigation of properties with dogs in the area to ensure that they are micro-chipped and registered.

The provisions of the Companion Animals Act 1998, the council is required : to promote awareness within in its area of the requirements of this Act with respect to responsible pet ownership of companion animals, and to take such steps as are appropriate to ensure that it is notified or otherwise made aware of the existence of all dangerous menacing and restricted dogs(including dogs that might reasonable be considered to be the subject of a declaration under Division 1 or 6 of Part 5) that are ordinarily kept within it’s area.

Compulsory Identification and registration of Companion Animals. Any dog of the age of 12 weeks is required to be Microchipped or has been sold (even less than 12 weeks of age).

Registration: Required for dogs from age of 6 months other than working class dogs that are kept permanently on land categorised as farmland and other Government Official Agencies Animals usage.

GOVERNANCE IMPLICATIONS:

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:

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68

GENERAL MANAGER MAYOR


TITLE: FLAG RAISING POLICY REVIEW DOC REF:GM 7

REPORT BY:

Jeff Sowiak General Manager

DATE:13th June 2019

IPR REFERENCE:Theme 4: A Community With Integrated Leadership - L4.3.3 Ensure council’s operations comply with all government legislation.

PURPOSE:To allow Council to review and adopt the Flag Raising Policy

RECOMMENDATION:That Council adopt the reviewed Flag Raising Policy.

CONTENT:This policy was established to provide guidelines and a uniform and harmonized protocol for the raising, displaying and half-masting of flags at all properties and facilities owned and operated by Brewarrina Shire Council.

This policy was adopted in 2001 and reviewed to ensure it was current and applicable to Brewarrina Shire Council.

GOVERENANCE IMPLICATIONS: Review of Council policies ensures concurrence with Legislation and Regulations.

CONCLUSION:

______________________ Jeff Sowiak

General Manager

ATTACHMENT:Flag Raising Policy


69

___________________________________________________________________

1 Flag Raising Policy

Council Policy Manual

FLAG RAISING

Policy, procedure protocol Policy

Document version 3

Policy number CORP4/1

Obsolete Number

Keyword classification

Adoption date 28th June 2019

Resolution

Review due dateThis policy will be reviewed at thetime of any relevant legislative changes, or may be reviewed at a minimum, every three years.

Date revoked

Documents superseded 21/03/2014 45/1522/06/2001 307/01

Related Documents Flags Act 1953

Relevant delegations

Responsible Directorate Community Services Manager

Responsible officer

70

___________________________________________________________________

2 Flag Raising Policy


Purpose

1. To establish guidelines for the raising and flying of flags outside Council offices.

2. To provide a uniform and harmonized protocol for the raising, displaying and half-masting of flags at all properties and facilities owned and operated by Brewarrina Shire Council.

Statement

1. The Australian national flag be flown in the position of honour as defined by international flag protocol.

2. That three (3) flags are to be flown at the Shire Council Administration Building every working day throughout the year. These three flags will be the Australian flag, NSW State flag and the Aboriginal flag.

3. That flags be flown at half-mast on the following occasions:a. On days of mourning.

b. Until noon on Anzac Day (25 April) and then at the peak until the normal time for the closure of business.

c. On Remembrance Day (11 November) flags shall be flown at the peak until 10.30am and then at half-mast between 10.30am and 11.03am. After 11.03 am they shall again be flown at the peak.

4. That flags that have become dilapidated and unsuitable for use be disposed of in accordance with government guidelines.

5. On occasions when direction is given by the Australian government for all flags to be flown at half-mast.

6. That requests to fly flags other than in accordance with this policy be a matter for determination by the full Council.

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72

BREWARRINA SHIRE COUNCILAgenda Submission for Ordinary Meeting held on Friday 28th June 2019

TITLE: PROPOSED ECONOMIC DEVELOPMENT POLICY

DOC REF:GM 8

REPORT BY:


DATE:12 June 2019

IPR REFERENCE:Theme 1 – A Growing Economy

The outcome we seek is to increase population, expand businesses and grow the community to achieve sustainability.

PURPOSE:The purpose of this report is for Council to readopt the Brewarrina Shire Council Economic Development Policy.

_____________________


ATTACHMENT:Draft Economic Development Policy

RECOMMENDATION:

That Council, readopt the Economic Development Policy.

CONTENT:Brewarrina Shire Council Economic Development Policy states Council’s commitment to economic development in the Brewarrina Local Government Area.The attached policy outlines Council’s position in relation to the attraction and retention of economic opportunities for the Brewarrina Shire.

CONCLUSION:Once Council has adopted an economic development policy and established a policy, Council can promote this policy to the community and potential investors so there is a clear understanding and expectation of support provided by Council.

GOVERNANCE IMPLICATIONS: Nil

73

___________________________________________________________________

Economic Development Policy 1


ECONOMIC DEVELOPMENT POLICY

Policy, procedure protocol Policy

Document version 1

Policy number GOV4/14

Obsolete Number

Keyword classification Economic Development

Adoption date 28th June 2019

Resolution

Review due date June 2022

Date revoked

Documents superseded 109/13 28/06/13

Related Documents Economic Development and Tourism Plan 2011

Relevant delegations

Responsible Directorate General Manager

Responsible officer

74

___________________________________________________________________

Economic Development Policy 2


Economic Development Principles Council will aid economic development by identifying opportunities and playing a lead

role in facilitating economic development for the community and the region.

Council will work towards;Ensuring the Local Environment Plan is supportive of new ventures to attract

industry

Developing the built and natural infrastructure and services to retain and

attract new residents and businesses.

Advocate on behalf of local enterprises and business the benefits of our

community lifestyle to attract skilled workers

Supporting the diversification of the economy through the Local Environment

Plan and Community Strategic Plan

How does Council facilitate Economic Development?Council’s Economic Development function provides a range of support for economic

initiatives throughout the Region. Council is working closely with the community,

business and investors to improve business opportunities, services for the

community and stimulate economic growth.

Economic growth is important in mitigating the impacts of drought on the economy,

creating a stable livelihood and improves lifestyle opportunities. Economic

Development supports social reform by reducing unemployment and improving the

socio-economic demographics of the shire.

Council promotes and attracts investment to the Shire by building and maintaining

partnerships with government, business and industry consistent with the objectives of

the Economic Development and Tourism Plan 2011.

In addition Council will provide stakeholders and enquirers, with key local and

regional information necessary for assessing projects and development and consider

the needs of each prospect on merit, resources available and expected outcomes.

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___________________________________________________________________

Economic Development Policy3


Future Direction

The Economic Development Strategy identifies the major areas for attention and

effort until 2021. It incorporates the following:

In rolling out the Economic Development Strategy and facilitating projects and

development, the Economic Development Officer will continue to:

Implement the Brewarrina Shire Economic Development and Tourism Plan

Work with business and peak industry bodies to foster and promote economic

development within the Brewarrina Shire

Promote the benefits of Brewarrina to attract new and sustainable businesses

Encourage collaboration with relevant departments of the Federal and State

governments regarding economic development issues

76


TITLE:INTEGRATED PLANNING & REPORTING

DELIVERY PROGRAM 2017/21 OPERATIONAL PLAN 2019/20

DOC REF:GM

REPORT BY: Ang Pasang RaiFinance & Administration Manager

DATE:21st June 2019

IP&R REFERENCE:Community Strategic Plan, Resourcing Strategy, Delivery Program and Operational Plan (Revenue Policy, Fees and Charges, Budget, Capital Works Program)

PURPOSE:For Council to approve and adopt the Delivery Program and Operational Plan that has been on Public Exhibition since 27th May 2019.

Note: in an attempt to save paper the Delivery Program and Operational Plan 2019/20, including Revenue Policy, Fees and Charges and Budget were provided at the May 2019 Council meeting. A new copy with minor amendments as discussed is available at Councils front counter, council’s website www.brewarrina.nsw.gov.au or on request.

RECOMMENDATION:That Council:

1. Approve and adopt the Delivery Program and Operational Plan 2019/20,Long Term Financial Plan including the Revenue Policy, Fees and Charges,Making and Levying Rates & Charges and Budget as amended.

CONTENT:No responses have been received from the public as of this report is prepared. If the responses are received during the exhibition period then they will be reported during the council meeting.

Staff have made changes to the Fees and Charges as follows:Companion Animals Registration Fees CPI Increase 2019 have been updatedas per the circular received from Office of Local Government

Staff have made only the following changes to the Budgets: Fringe Benefit Tax (FBT) from $14,000 to $34,000Contribution To NSW Rural Fire Brigade from $118,000 to $133,000

The surplus for each of the fund has not changed and is as follows:

General (18,000)Water (369,000)Sewer (176,500)

(Surplus)/Deficit (563,500)


77

CONSULTATION:Draft placed on public exhibition on 27th May 2019.

GOVERNANCE IMPLICATIONS:Nil at this stage

CONCLUSION:Council will discuss the adoption of the Draft Delivery Program and Operational Plan at the Council meeting on 28 June 2019.

__________________Jeff Sowiak

General Manager

ATTACHMENTS: Long Term Financial Plan 2019/20- 2028/29

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80



TITLE: REPORTS FOR INFORMATION DOC REF:Item o

REPORT BY:


DATE:15th June 2019

IP&R REFERENCE:Objective 5.2: A Council that provides quality service to ratepayers and residents and delivers cost-effective services to these customers

PURPOSE:The purpose of this report is for Councillors to receive the Status Report, Councils Information Report and the items for

RECOMMENDATION:That Council receive the following reports as information.

CONTENT:As per the New Code of Meeting Practice, that is now in place. This report will cover the status report items and information reports have been compiled during the May/ June reporting period and the Correspondence for Information. The reports will be received in the following order.

Status Report a. General Manager / Mayor b. Roads c. Plant d. Utilitiese. MEHBf. CSM g. Childcare h. Libraryi. Human Services j. Tourism/ Newspaper k. CDCl. Youth m. Human Resourcesn. Property & WHS

Items for Correspondence a. The Hon Adam Marshall – New Western NSW Ministry b. The Hon Adam Marshall – Thankyou Letter c. The Hon Shelly Hancock – Thankyou Letterd. The Hon Melinda Pavey - Planning for Critical Water Shortages e. Browyn Goodwin – Principal of Currawah Education Centre

GOVERNANCE IMPLICATIONS: NA

81

CONCLUSION:To inform Council of the monthly activities undertaken by the various departments with Council.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:Status Report

a. General Manager / Mayor b. Roads c. Plant d. Utilitiese. MEHBf. CSM g. Childcare h. Libraryi. Human Services j. Tourism/ Newspaper k. CDCl. Youth m. Human Resourcesn. Property & WHS

Items for Correspondence a. The Hon Adam Marshall – New Western NSW Ministry b. The Hon Adam Marshall – Thankyou Letter c. The Hon Shelly Hancock – Thankyou Letterd. The Hon Melinda Pavey - Planning for Critical Water Shortages e. Browyn Goodwin – Principal of Currawah Education Centre

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form

atio

n re

gard

ing

acqu

isiti

on e

nd o

f Feb

ruar

y.

30/1

1/20

18 A

wai

ting

conf

irmat

ion

from

the

Cro

wn.

16

/10/

2018

-Lan

d co

unci

l und

erta

king

sur

vey

13/0

8/20

18 L

and

Cou

ncil

has

sent

lette

r of s

uppo

rt to

C

ounc

il.

18/7

/201

8 A

ppro

val f

rom

BAL

C re

ceiv

ed. N

eed

to s

urve

y to

def

ine

area

and

initi

ate

proc

ess

for c

ompu

lsor

y ac

quis

ition

. 22

/6/2

18 C

ounc

il ha

s re

ceiv

ed p

ositi

ve s

uppo

rt fro

m

BALC

aw

aitin

g le

tter.

No

resp

onse

from

Com

mon

C

omm

ittee

.17

/04/

2018

–N

o fu

rther

pro

gres

s12

/03/

2018

–N

o fu

rther

pro

gres

s13

/02/

2017

–Fo

llow

up

lette

rs h

ave

been

sen

t and

follo

w

upen

quire

s m

ade.

14/1

1/20

17 –

In p

rogr

ess.

Lette

rs h

ave

been

sent

to th

e lis

ted

parti

es.

27 A

pril

Ord

inar

y C

ounc

il M

eetin

g 20

18

66/1

8G

MR

ESO

LVED

on

MO

TIO

N b

y C

ounc

illor

Jef

frie

s se

cond

ed b

y C

ounc

illor

Cha

pman

Th

at C

ounc

il, i

n co

njun

ctio

n w

ith L

ocal

Abo

rigin

al C

ultu

ral

grou

ps s

eek

Com

mon

wea

lth G

over

nmen

t end

orse

men

t for

the

listin

g of

the

Bre

war

rina

Abor

igin

al F

ish

trap

s /

Bai

ame’

s

14/0

6/20

19-O

ngoi

ng

13/0

5/20

19-O

ngoi

ng

16/0

4/20

19-O

ngoi

ng.

7/3/

2019

Mee

ting

with

OE

H E

xc M

anag

er S

ydne

y ad

vise

d m

ust h

ave

100%

sup

port

for p

roje

ct a

nd p

roce

ss

take

s ab

out 5

yea

rs. M

PRA

adv

ised

mat

ter m

ust b

e

85

Stat

us R

epor

t: C

ounc

il R

esol

utio

ns a

nd ta

sks

to b

e fin

alis

ed.

Ngu

nnhu

on

the

Wor

ld H

erita

ge L

ist.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

proc

esse

d th

roug

h lo

cal W

P. M

eetin

g be

twee

n P

hil

Sulli

van

OE

H B

ourk

e an

d W

P m

embe

rs c

ance

lled

at la

te

notic

e.12

/02/

2019

-Mee

ting

was

hel

d w

ith th

e O

ffice

of

Envi

ronm

ent a

nd H

erita

ge, t

wo

thin

gs c

ame

out o

f tha

t m

eetin

g; It

will

be

a fiv

e ye

ar p

roce

ss to

get

the

Fish

Tra

ps

wor

ld h

erita

ge li

sted

and

Cou

ncil

will

nee

d 10

0% s

uppo

rt fro

m th

e C

omm

unity

to m

ake

it ha

ppen

. 15

/12/

2018

-GM

to d

raft

a le

tter t

o M

urdi

i Paa

ki R

egio

nal

Asse

mbl

y se

ekin

g cl

arifi

catio

n of

the

Brew

arrin

a C

omm

unity

Wor

king

Par

ty’s

pos

ition

in re

gard

s to

Wor

ld

Her

itage

list

ing.

30/1

1/20

18 A

wai

ting

Cor

resp

onde

nce

from

CW

P2/

11/2

018

Lette

r to

CW

P se

ekin

g re

spon

se.

16/1

0/18

-The

Tou

rism

and

Cul

tura

l Com

mitt

ee w

rote

to

the

Nge

mba

Wor

king

Par

ty, t

he le

tter i

s to

be

sign

ed b

y th

e Br

ewar

rina

Loca

l Lan

d C

ounc

il an

d th

e Br

ewar

rina

Mus

eum

Com

mitt

ee.

17/9

/201

8 ap

proa

ched

Dep

t Pre

mie

r and

Cab

inet

for

assi

stan

ce in

iden

tifyi

ng th

e co

rrec

t per

sons

in S

tate

G

over

nmen

t who

are

resp

onsi

ble

forp

repa

ratio

n of

cas

e to

Com

mon

wea

lth. L

ette

r fro

m N

gem

ba W

orki

ng p

arty

not

su

ppor

tive

of C

ounc

il’s p

ositi

on.

22/6

/201

8 –

Rec

eive

d po

sitiv

e em

ail s

uppo

rt fro

m B

ALC

, BA

C, M

elis

sa K

irby

and

had

mee

tings

with

Dor

een

Mc

Hug

h an

d N

atal

ie E

astw

ood

expe

ctin

g su

ppor

t fro

m

Nge

mba

Wor

king

Par

ty.

22 J

une

Cou

ncil

Mee

ting

2018

110/

18G

M/C

SM

Res

olve

d on

MO

TIO

N b

y C

ounc

illor

Lou

ghna

n se

cond

ed b

y C

ounc

illor

Pip

pos

That

C

ounc

il en

dors

e th

e fo

rmat

ion

and

cont

inue

d in

volv

emen

t w

ith a

Cro

ss B

orde

r To

uris

m in

itiat

ive

invo

lvin

g th

e C

ounc

ils o

f B

ourk

e B

rew

arrin

a, C

obar

, Wal

gett,

Bal

onne

, Pa

roo

and

Bul

loo

Shire

s.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

14/0

6/20

19-O

ngoi

ng

13/0

5/20

19-O

ngoi

ng.

16/0

4/20

19-O

ngoi

ng.

12/0

2/20

19-O

ngoi

ng15

/12/

2018

-GM

to s

eek

feed

back

from

par

ticip

atin

g S

hire

on

the

prog

ress

of t

he C

ross

Bor

der T

ouris

m In

itiat

ive.

30/1

1/20

18 In

pro

gres

s18

/7/2

018

Not

ed a

wai

ting

furth

er in

volv

emen

t.

27 J

uly

Cou

ncil

Mee

ting

2018

86

Stat

us R

epor

t: C

ounc

il R

esol

utio

ns a

nd ta

sks

to b

e fin

alis

ed.

134/

18G

MR

ESO

LVED

on

MO

TIO

N b

y C

ounc

illor

Pip

pos

seco

nded

by

Cou

ncill

or C

hapm

an.

That

Cou

ncil

acce

pt th

e gr

ant f

rom

the

Offi

ce o

f Loc

al

Gov

ernm

ent a

nd n

ote

the

requ

irem

ent t

o ut

ilise

the

fund

ing

for t

he p

urpo

ses

of d

evel

opin

g co

mpl

iant

pla

ns u

nder

the

Cro

wn

land

s M

anag

emen

t Act

for c

row

n re

serv

es.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D

14/0

6/20

19-O

ngoi

ng

13/0

5/20

19-E

ngag

ed C

ontra

ctor

with

the

assi

stan

ce

Dub

bo R

egio

nal C

ounc

il to

pre

pare

pla

ns.

16/0

4/20

19-O

ngoi

ng.

7/3/

2019

GM

dis

cuss

ed w

ith G

M o

f Dub

bo R

egio

nal C

ity

rega

rds

join

t pro

ject

to p

rodu

ce p

lans

.12

/02/

2019

-Gen

eral

Man

ager

to m

eet w

ith D

ubbo

City

C

ounc

il to

pur

sue

join

t pro

ject

.30

/11/

2018

Fun

ding

Rec

eive

d 16

/10/

2018

-In

Prog

ress

13/0

8/20

18 –

Aw

aitin

g ac

tion

plan

.

24th

Augu

st C

ounc

il M

eetin

g

154/

18M

EHB

RES

OLV

ED o

n M

OTI

ON

by

Cou

ncill

or C

hapm

an s

econ

ded

by

Cou

ncill

or S

lack

-Sm

ith

1.

That

Cou

ncil

cont

inue

to

wor

k w

ith t

he L

and

Cou

ncil

and

resi

dent

s of

W

eilm

orin

gle

to

prov

ide

an

acce

ptab

le a

ltern

ativ

e w

aste

dis

posa

l

solu

tion

for

the

colle

ctio

n of

hou

seho

ld w

aste

and

to o

ffer

to p

rovi

de

such

ser

vice

on

a co

st r

ecov

ery

basi

s, a

s w

ell

as t

o se

ek c

onse

nt fr

om

Cro

wn

Land

to u

se th

e la

nd a

s an

w

aste

dis

posa

l site

as

an e

xist

ing

use

right

.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

14/0

6/20

19 –

A m

eetin

g w

as h

eld

with

Cro

wn

Land

s,

Cou

ncil

was

ada

man

t on

thei

r sta

nce

that

they

wou

ld n

ot

take

con

trol o

f the

Wei

lmor

ingl

e W

aste

Dep

ot.

7/3/

2019

Let

ters

rece

ived

from

WLA

LC a

nd S

tate

Lan

ds

Cou

ncil

tabl

ed a

t Feb

Cou

ncil

mee

ting,

Cou

ncil

advi

sed

no c

hang

e in

pos

ition

and

Cou

ncil

not t

o ac

cept

or a

cqui

re

owne

rshi

p of

Wei

lmor

ingl

e Ti

p. L

ette

rs to

Cha

irman

ad

visi

ng is

sue

for W

LALC

to s

ort o

ut w

ith C

row

n la

nds.

12/0

2/20

19-C

row

n La

nds

advi

sed

of is

sues

and

see

king

to

shi

ft ow

ners

hip

of th

is to

Cou

ncil

not L

and

Cou

ncil

as

sugg

este

d so

una

utho

rised

tip

will

rem

ain

on C

row

n La

nd.

30/1

1/20

18 R

epor

t goi

ng to

the

Dec

embe

r Cou

ncil

Mee

ting.

16

/10/

2018

-Ong

oing

12/0

9/20

18-L

ette

r sen

t to

the

Dire

ctor

Far

Wes

tern

R

egio

n D

epar

tmen

t Ind

ustry

Cro

wn

Land

s re

ques

ting

a pa

rcel

of l

and

surr

ound

ing

the

pre-

exis

ting

was

te c

ells

and

ve

hicl

e ac

cess

cor

ridor

be

esta

blis

hed

to tr

ansf

er la

nd ti

tle

to th

e La

nd C

ounc

il, a

t the

ir ex

pens

e co

verin

g su

rvey

ing

and

conv

eyan

cing

cos

ts.

26th

Sept

embe

r 201

8

190/

18G

M

RES

OLV

ED o

n M

OTI

ON

by

Cou

ncill

or B

row

n an

d se

cond

ed b

y C

ounc

illor

Cha

pman

that

Cou

ncil

advi

se M

r Dav

id C

urre

y th

at it

w

ill c

onsi

der

payi

ng th

e $1

9,00

0.00

for

the

fenc

e in

stal

latio

n, if

16/0

6/20

19-C

ompl

eted

refe

r to

May

Min

utes

13

/05/

2019

-May

or a

nd T

rans

port

Man

ager

to m

eet w

ith

Mr C

urre

y.

87

Stat

us R

epor

t: C

ounc

il R

esol

utio

ns a

nd ta

sks

to b

e fin

alis

ed.

Mr

Cur

rey

can

prov

ide

supp

ortin

g ev

iden

ce f

or t

he o

f co

st o

f th

e fe

ncin

g m

ater

ials

use

d an

d gi

ve h

is c

onse

nt to

the

rem

oval

of

the

ram

ps.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

12/0

2/20

19-N

othi

ng fu

rther

to re

port.

30

/11/

2018

Ong

oing

16/1

0/20

18-A

lette

r has

bee

n se

nt to

Mr C

urre

y.

23rd

Nov

embe

r 201

8

218/

18G

MR

ESO

LVED

on

MO

TIO

N b

y C

ounc

illor

Whe

atle

y se

cond

ed b

y C

ounc

illor

Pip

pos

That

Cou

ncil;

1. W

rite

to L

ocal

and

Fed

eral

Mem

bers

to s

ee if

ther

e is

any

as

sist

ance

ava

ilabl

e fo

r a L

otto

Fra

nchi

se fr

om th

e G

over

nmen

t to

min

imis

e th

e co

st.

2. L

obby

to th

e Lo

tto F

ranc

hise

for a

sub

sidi

sed

rate

for t

he

Bre

war

rina

tow

n sh

ip3.

Writ

e to

bus

ines

s ho

uses

ask

ing

them

to c

onsi

der t

akin

g on

th

e lo

tto a

genc

y.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

18/0

6/20

19-N

o Fu

rther

Pro

gres

s13

/05/

2019

-Inf

orm

atio

n ha

sbe

en p

asse

d on

to th

e su

pplie

r, w

ho s

hare

d an

inte

rest

. 12

/02/

2019

-Hav

e ha

d en

quiri

es fr

om a

loca

l bus

ines

s.

Info

rmat

ion

and

cont

acts

sup

plie

d.30

/11/

2018

Let

ters

hav

e be

en s

ent t

o re

leva

nt p

artie

s

22nd

Febr

uary

201

9

7/19

GM

RES

OLV

ED o

n M

OTI

ON

by

Cou

ncill

or J

effr

ies

seco

nded

by C

ounc

illor

Sla

ck-S

mith

that

Cou

ncil

note

s th

e ca

ll fo

r m

otio

ns fo

r inc

lusi

on in

the

Nat

iona

l Gen

eral

Ass

embl

y’s

agen

da b

y 29

Mar

ch 2

019

and

that

Cou

ncil

cons

ider

s an

ym

otio

ns a

t its

firs

t mee

ting

in M

arch

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

18/0

6/20

19-M

otio

n Su

bmitt

ed a

nd A

ccep

ted

13/0

5/20

19-M

otio

n Su

bmitt

ed7/

3/20

19 M

otio

n dr

afte

d.

10/1

9C

SMR

ESO

LVED

on

MO

TIO

N b

y C

ounc

illor

Lou

ghna

n se

cond

ed b

y C

ounc

illor

Pip

pos

that

Cou

ncil

appr

ove

the

prop

osed

brie

f for

te

nder

to

tour

ism

con

sulta

nts,

to

deve

lop

a cu

ltura

l to

uris

m

and

econ

omic

dev

elop

men

t pla

n fo

r the

Bre

war

rina

Shire

with

th

e in

clus

ion

in th

e br

ief o

f the

nee

d to

inve

stig

ate

a ra

nge

of

fund

ing

sour

ces

and

how

to a

cces

s th

ose

sour

ces.

16/0

6/20

19-B

riefin

g af

ter J

une

Cou

ncil

Mee

ting

and

Com

mun

ity M

eetin

g on

29th

June

201

914

/05/

2019

-Con

sulta

nt m

et w

ith C

omm

unity

Mem

bers

an

d w

ill pr

ovid

e dr

aft f

or C

ounc

ils C

onsi

dera

tion.

16

/04/

2019

-Ten

der a

war

ded

to J

enny

Ran

d an

d As

soci

ates

. 12

/03/

2019

-The

tend

er fo

r the

tour

ism

brie

f clo

ses

on th

e 29

thof

Mar

ch 2

019

88

Stat

us R

epor

t: C

ounc

il R

esol

utio

ns a

nd ta

sks

to b

e fin

alis

ed.

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D.

27/1

9U

MR

ESO

LVED

on

the

MO

TIO

N b

y C

ounc

illor

Jef

frie

s an

dse

cond

ed

by C

ounc

illor

Pip

pos

that

Cou

ncil

acce

pts

the

tend

ered

offe

r by

Hol

z Tr

ade

Serv

ices

for t

he D

etai

led

Des

ign

and

Con

stru

ctio

n of

th

e G

eoff

New

Ova

l Clu

bhou

se/G

rand

stan

d fa

cilit

y fo

r a to

tal

excl

udin

g G

ST $

956,

200.

00

The

MO

TIO

N o

n be

ing

PUT

to th

e m

eetin

g w

as d

ecla

red

CAR

RIE

D

14/0

6/20

19 –

Fina

l des

igns

will

be h

ande

d to

MEH

B at

the

end

of J

une

for c

onst

ruct

ion.

13

/05/

2019

–W

orks

to c

omm

ence

the

mid

dle

of J

une.

17

/04/

2019

-Dra

ftD

etai

led

Des

ign

to b

e co

mpl

eted

by

the

29th

of M

ay 2

019,

wor

ks a

re to

com

men

ce s

hortl

y af

ter

appr

oval

. 12

/03/

2019

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19-C

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12

/03/

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16

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2019

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14/0

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13

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90

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98



TITLE: GENERAL MANAGER - DIARYDOC REF:Item a

REPORT BY:


DATE:11th June 2019

IPR / MANAGEMENT PLAN REFERENCE:Theme 4 A community with integrated leadership Governance:

PURPOSE:The purpose of this report is to provide Council with a summary of meetings andfunctions attended during May/June period 2019.

GENERAL MANAGER ACTIVITY:14/05/2019 - Aged Care Flat Meeting 17/05/2019 - Far West Managers' Meeting Broken Hill20/05/2019 - Teleconference Ourgunya Administrator22/05/2019 – Flood Plain Association AGM 22/05/2019 – Meeting with water commissioner Mick Keelty24/05/2019 - May Council Meeting27/05/2019 - Staff Meeting 28/05/2019 – Meeting with Amer and Milbrae quarries 28/05/2019 – Inspection of works at Goodooga 29/05/2019 – Drought Information Session in Bourke 06/06/2019 – Meeting with Ross Nassif

11/06/2019 – Tool Box Talk Breakfast 12/06/2019 - Meeting with RMS13/06/2019 - Barwon Darling SAP meeting13/06/2019 - Northern Fish Flow Community Drop In session14/06/2019- Crown Lands Meeting14/06/2019 – Mannex Meeting 14/06/2019- Roy Butler Meet and Greet

INFORMATION DISTRIBUTED TO COUNCILLORS13/06/2019 EA: LGNSW Weekly 13 June 201913/06/2019 EA: 2019 turnout at federal election exceeds 2016 event13/06/2019 EA: Western Local Land Services - June Newsletter13/06/2019 EA: Council Circular 19-10 Consultation on webcasting guidelines11/06/2019 EA: Local Government NSW Annual Conference: 14-16 October 201911/06/2019 GM: Brewarrina OAM recipient Frayne Barker11/06/2019 EA: Roy Butler Meet and Greet06/06/2019 EA: LGNSW Weekly 6 June 201905/06/2019 GM: LGNSW - Councillor Professional Development04/06/2019 GM: Introduction of Local Government Amendment Bill 2019

04/06/2019GM: Presentation by Jenny Rand on Cultural Tourism and Economic Plan following Council meeting

04/06/2019EA: Media release - Councils welcome Local Government Minister’s 'sensible solutions'

03/06/2019 EA: Land & Environment Court Reporter Issue 2, 201999

31/05/2019 EA: LGNSW Weekly 31 May 2019

31/05/2019EA: NSW Government Water News, May 2019 – updates on drought, water restrictions, floodplain harvesting and more

31/05/2019 EA: Western Local Land Services Brewarrina Office

31/05/2019EA: Re-elected as Member for Parkes, honoured by Ministerial appointment - May 2019

28/05/2019 EA: Community Resilience Innovation Program!27/05/2019 NFF Media: NFF congratulates new Government Ministers27/05/2019CL STANTON EA: My departure from LGNSW Board

27/05/2019EA: Registration open for the NSW Landcare and Local Land Services conference

24/05/2019 EA: LGNSW Weekly 24 May 201920/05/2019 EA: Local Government Week Awards

20/05/2019EA: Council Circular 19-07 2019/20 Determination of the Local Government Remuneration Tribunal

15/05/2019EA: Media Release: LGNSW Welcomes Major Funding Commitment By Labor

15/05/2019 EA: Outback Arts Update 15/05/2019 EA: Invitation For Information Centre Drought And Water Availability 15/05/2019 EA: Media Release

CONSULTATION:Various Staff, Councillors & Agencies

GOVERNANCE IMPLICATIONS: For Information.

CONCLUSION:For Council Information.

__________________ Jeff Sowiak

General Manager

ATTACHMENTS: NIL

100



TITLE: MAYORS - DIARY DOC REF:Item a 2

REPORT BY:


DATE:11th June 2019

IPR / MANAGEMENT PLAN REFERENCE:Theme 4 A community with integrated leadership Governance:

PURPOSE:The purpose of this report is to provide Council with a summary of meetings andfunctions attended during May/ June 2019

MAYOR ACTIVITY:Daily Meetings with General Manager14/05/2019 - Aged Care Flat Meeting22/05/2019 – Flood Plain Association AGM 22/05/2019 – Meeting with water commissioner Mick Keelty24/05/2019 - May Council Meeting14/06/2019- Roy Butler Meet and Greet

CONSULTATION:Various Staff, Councillors & Agencies

GOVERNANCE IMPLICATIONS: For Information.

CONCLUSION:For Council Information.

_____________________Jeff Sowiak

General Manager

ATTACHMENTS: NIL

101


102


Information Report Attachment for Ordinary Meeting held on Friday 28th June 2019

TITLE: ROADSINFORMATION REPORT

DOC REF:Item b

REPORT BY:

Amer TawfikTransport Manager

DATE:15th June 2019

IP&R REFERENCE:Theme 1: A Growing Economy

E2.10 Set priorities to improve local roads Theme 2: A Healthy Natural Environment

H1.2.6.15 Provide services to manage and maintain rural roads.Theme 3: A Caring Community

C5.4.1 Support local residents ability to access Services available in regional centres

PURPOSE:The purpose of this report is to update Council on various road maintenance and

construction activities completed in the previous month and provide a work program

for the coming period.

CONTENT:

- The following is a list of the activities completed/ underway in the previous period.

Road Name Jet-Patching Signage Shoulder

GradingRoad

Condition Inspections

Grid Replacement

Culvert Replacement

Maintenance Grading

Local Roads

West Culgoa Rd X

Bow Creek Rd X

Coola Talawanta Rd X

Black Box Rd X

Bre – Fire Access Tracks X

State Highways

SH29 – Kamilaroi Hwy X X

SH70 – Arthur Hall VC X X

Townships

Goodooga Township X

Brewarrina Township X

RMS – Culvert Extension Culvert extension works on the Bourke Rd, east of the Airport Turn off have been

completed.

103

Birrie Bridge - ReplacementWork is underway for constructing bridge approaches.

104

RMS - Walgett Rd – Cato Culvert ReplacementCouncil have started the work to replace the Cato culvert in the vicinity of the

Yappalee Station. The work is funded by RMS to the value of more than $300K

105

Dumble/ Muckerawa Bridges – DesignGeotechnical investigations were completed, and design work is progressing with

both bridges.

Planned Works for July

Goodooga – Hebel Rd

- Construct Side Track

- Crushing of gravel

Birrie Bridge

- Continue with bridge approaches

- Start producing precast elements of the bridge (piles& beams)

Dumble/ Muckerawa Bridges – Completed draft final design


ATTACHMENTS:

NIL

106



TITLE: PLANT REPORT DOC REF:Item c

REPORT BY: Amer TawfikTransport Manager

DATE:15th June 2019

IP&R REFERENCE:Theme 2: A Healthy Natural Environment- H1.2.6 Council Assets

PURPOSE:The purpose of this report is to update Council on the current status on the 2018/2019Fleet Performance for the period ending 14th June 2019. This is a monthly plant report showing the current position of Council’s fleet.

CONTENT:Workshop Repairs and Maintenance:The workshop continue to complete preventative maintenance tasks and repairs of Council’s plant and fleet allowing operational staff to complete projects, some details are attached.

Table: Plant Report:

Plant No

Plant Number Description WORK PERFORMED

007TRITON Carryout service

Rotate Tyres102

MACK GRANITE

Replace steering arm and tie rod endsReplace windscreen and wipersReplace pto pump replace tool box mountsTighten loose bolts Replace batteries

108T650 KENWORTH

Repair air leakReplace tool box boltsRepair abs air valve

109MACK TITIAN Repair slack adjust

Replace signs123

PAVE LINER

Replace pto shaft Carryout serviceReplace windowReplace pto seal

135

GARBAGE TRUCK

Replace wheel bearingsReplace brake shoesReplace shocksReplace sump and engine gaskets Carryout serviceWeld up cracks in bin floor Adjust lights

107

Adjust wheel bearings and brakesRepair ram in binReplace slack adjusters

214

670G JD Grader

Carryout serviceRepair oil leaksAdjust air compressor Repair flat tyres

548AMMAN ROLLER Replace tyre

Repair tyres549

ROLLER Repair wiring

661CAT LOADER Check Over

721FLOAT Repair leg stands

725WATER TANKER Replace bolts in wind up leg

735

WATER TANKER

Replace wheel bearings Replace brake shoesAdjust wheel bearings and brake shoes Replace rear signs Repair lightsReplace king pinReplace hydraulic motor Replace tyresReplace slack adjusters remove ring feeder

736

WATER TANKER

Replace hubs Replace wheel bearings Replace brake shoes Replace slack adjusters Replace rear sign Replace hydraulic motorRear plum hydraulic hoses Adjust wheel bearings and brakes Repair pins in coupler Replace clearance lights

SMALL PLANT Repairs and services

TYRES Fit tyres to rim for spares

REGO Regos Carryout regos on the whole fleet

PLANT Carry out daily inspectionReplace new asset stickers

108


ATTACHMENTS:NIL

109


110


Information Report for Ordinary Meeting held on Friday 28th June 2019

TITLE: UTILITIES INFORMATION REPORT

DOC REF:Item d

REPORT BY:

David Kirby Utilities Manager

DATE:18th June 2019

IP&R REFERENCE:Theme 1 - A Growing EconomyTheme 2 - A Healthy Natural Environment Theme 3 - A Caring Community

PURPOSE:The purpose of this report is to update Council on the current status as at 31st May 2019 of all works in Utilities Section. The report is based on the 2018/2019 financial year.

PARKS, GARDENS & WASTE

Month of May comprised mostly of routine and scheduled maintenance.Lights on the West Bre pathway have been repaired and fully operational.Towns Streets tree trimming ongoing throughout month of May.Sprinkler system maintenance carried out at the Brewarrina Cemetery and Geoff New Oval.Repairs to erosion issues at the Brewarrina Boat Ramp have been completed with the stabilization of rock on the embankment to prevent further substantial erosion.

WATER AND SEWER

Works for month of May6 mains breaks repaired in Brewarrina on the raw water reticulation.2 mains repaired carried out on Goodooga raw water supply.3 service connections repaired on raw water supply.4 sewer chokes cleared on sewer reticulation.Sewer Pumping Station upgrades has commenced at Goodooga and Weilmoringle and will be completed by end of June.

Legislative Requirements

Microbiological Water Sampling4 Allocated samples for Brewarrina & Goodooga were sent away for the month of April with all samples returning compliant.

Brewarrina – Barwon River Raw Water Extraction and Filtered Water supplied.Please note that Council has reduced its raw water use in all parks and open spaces due to drier conditions and an effort to conserve water.

111

Filtered ML Raw MLTotal Daily Total Daily

July 15 0.5 65 2August 16 0.5 58 1.8September 17 0.5 72 2.4October 18 0.5 70 2.4November 17 0.5 78 2.6December 19 0.7 58 1.8January 18 0.6 54 1.8February 17 0.5 58 1.8March 15 0.5 48 1.6April 13 0.4 38 1.2May 13 0.4 48 1.2June

Goodooga Amenities Upgrade

The Goodooga Amenities Upgrade under the Drought Communities Round 2 funding program is nearing its completion with the finishing touches such as painting and patching now underway. The program consisted of a full refurb of the amenities building; replace Chainwire Mesh perimeter fencing, Playground shade cloth and a full upgrade of Water and Sewerage system.

The Contractor Holz Trade Services has made a notable effort in engaging local persons form the Goodooga community with at least 8 causal employees undertaking the works throughout the duration of the project.

Goodooga Bore Baths Update

Works have commenced on the Goodooga Bore Baths with the contractor completing the perimeter fence and onsite earth works ready for the completion of earth works. There has been a minor delay to the completion of the works due to an onsite water main breakage incident that caused sever erosion and subsidence to the form work on the bath and surrounding buildings. The issue has been rectified and construction works will continue.

AERODROMES

Brewarrina & GoodoogaGeneral maintenance & inspections.


ATTACHMENTS:NIL

112



TITLE: ENVIRONMENT, HEALTH & BUILDING DOC REF:Item e

REPORT BY:

Kim TalbertEnvironmental services Manager

DATE:7 June 2019

IP&R REFERENCE:Theme 2: Manage our natural environment by providing environmental, health, building and town planning services to the Brewarrina Shire.

PURPOSE:The purpose of this report is to update Council about what is happening in the Environmental Health & Building Department.

CONTENT:Development ApplicationsIn the Reporting period there was one Development Application received.

Month Number ProgressiveMay 1 5

Aboveground Manufactured Diesel Fuel Tank Brewarrina Service Station:A Development Application has been received for a 30,000 litre metal fuel tank to be located at the front of the existing dwelling near the corner of Doyle and Bridge Road area.Council has sent out neighbour notification covering the proposed development along with a referral sent to Council’s local heritage advisor. Council has received objections towards the proposed project and the applicant has been advised accordingly and requested to respond to the various issues.The issues raised are the following; traffic flow, truck access, noise, pollution from idling diesel trucks, the impact within the street area being within a school zone child safety and the dust/odour arising from livestock trucks. Other matters raised were concerning fire protection of the dwelling located on the front corner along with a design for the concrete paved area that will be required to surround the storage tank and pump unit to divert all possible fuel spillages onto the existing property arrestor trapped stormwater drainage system. Council’s Consultation with the Heritage Advisor also raised concerns that the large industrial fuel storage tank does not satisfy the heritage provisions set out in Brewarrina Local Environment Plan 2012 nor heritage controls set out in the Brewarrina Development control Plan 2012, and for these reasons does not recommend it’s approval.

Goodooga Multi-Unit Housing Development An application has been approved along with Local Activity Approvals and Construction Certificate. The Brewarrina Pool Amenities Lock And Kiosk Renovation:

Works have progressed towards completion stage, but there are still number of issues 113

remain to be addressed.Goodooga Bore Baths Project:The issue of a Construction Certificate, ready for works to commence on the Bore Baths Concrete Pool.Weilmoringle Workers Accommodation Units:A re-sited second hand manufactured demountable building installed along with services connected, remain awaiting services upgrade before use.

Showground Jockeys Room:Construction works have been completed, I am now awaiting certificates from licensed trades-persons.

Walgett Road Rest Stop:Construction works nearing completion, there are some outstanding building issues need to be addressed.

Local Heritage Places Grants:The local Catholic Church only carried out works on the Church within conformity of guidelines given at the time, the repair and maintenance of one external door, this costing amounted to $352.00 and Council will offer the full amount towards St Patrick’s Catholic Parish. Grant Applications 2019-2021 have been submitted to Office of Environment & Heritage for the following:

Local Heritage assistance fund.Small Heritage Grants Program.Local Heritage Advisor service.

Office of Environment & Heritage have recently approved a $5,500 (ex GST) to the Small Heritage Grants Program and an annual grant of $6000.00 towards Community Heritage (Local Heritage Advisor Service).The Local Heritage Assistance fund the application that was submitted wasunsuccessful.

Impounded Animals

Month Number Progressive TotalMay 7 60

The interstate animal re-homing arrangement has taken four cats and two dogs, the release of one dog to owner, with all other animals being re-homed

Brewarrina War Memorial District PoolThe pool is now closed for the season and we are awaiting the builder to complete a list of out-standing maintenance and rectification works which needs to be completed prior to final payment for the completion of contract by the end of September 19.

Managing the Brewarrina Caravan Park:This appears to be running ok, with the tourism at peak season. There is an issue with the internal sanitary sewer drainage within the amenity building, a contractor has been employed to carry out diversion works as a temporary arrangement, until a new amenity building drainage system can be introduced. Following this an upgrade of services being post-pone until after the peak tourist season has been concluded, possibly August 2019.

NSW Office of Sport Local Defibrillator GrantAn application was submitted to NSW Office of Sport for a defibrillator, which would be based at the swimming pool during the summer months, and then may be utilised outside the swimming season for other activity use.The grant has been approved and acceptance has been acknowledged and now we are awaiting payment prior to ordering of new defibrillator.

114

NSW Environmental Protection Authority Training OfferAt the end of May 2019 the Manager Environment Health & Building, attended a threeday training course in Sydney. The course was solely based on Contaminated Lands. The package included accommodation in Sydney during the course along with air flights to and from Sydney. The course consisted of three full days of training, including a visit to a private analysis laboratory along with a significant number of highly qualified experienced lecturers offering the latest technical jargon.The training course was quite fulfilling and certainly expanded my knowledge within this field and most definitely worth the exercise, as the EPA are now progressing for Local Councils to deal with contaminated land sites, to register and to take appropriate action where required.

Applications determined under 2018/2019 under Delegated Authority Other

149 Certificates Issued: 2, 15 issued annually

Other Certificates issued: 2

Certificates Received: 4

Food Premises Inspected: 7

Local Activity Approval: 4

BREWARRINA SHIRE COUNCIL MAY WEEDS REPORT 2019

African Boxthorn has been the focus in May, due to the rain we received during this reporting session. This has caused a germination of new growth in our areas of Boxthorn infestations and the regrowth of some plants. This has also resulted in only three private properties being inspected during May with a total of 24934 hectares. No priory weeds were found.On the 13th and 14th May I attended the meeting of the Macquarie Valley Weeds Committee in Grawin and Lightning Ridge. During this time we were taken to two sites of Hudson Pear infestation and it was a real eye opener to see the extent that the highly invasive species has spread in the area. It will be to our advantage to keep a very close eye on our Northern boundary, so we can stop the spread of this plant, in the event it does get into our Shire.The following Council assets were all treated during this month: saplings were once again sprayed at the aerodrome and this will be ongoing; regrowth of some bamboo was sprayed at the Brewarrina Fish Traps; all of the parks and Geoff New Oval were sprayed for clover; town street streets, pump stations, racecourse and the depot yard were treated for general vegetation growth.No doubt these issues will continue into the future.

Peter HutchinsonBiosecurity Officer (Weeds)

GOVERNANCE IMPLICATIONS: Nil - Budget provided in annual budget.

CONCLUSION: For information for monthly activities.

115

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:Nil

116



TITLE: COMMUNITY SERVICES MANAGERS REPORT DOC REF:Item f

REPORT BY:

Jenny ShearerCommunity Services Manager

DATE:14th June 2019

IP&R REFERENCE: Economics 2.1: Strengthening agriculture and existing local industries and exploring other options- 2.1.2 Assist and encourage the development of new business2.2: Enhance the experience of visitors to Brewarrina Shire- 2.2.2 Development of a Tourism strategy – including marketing of the region.

PURPOSE:The purpose of this report is to inform Councillors on the progression of the Community Services Manager projects

CONTENT

DCCSC-19 Culgoa sports club Council sourced funding on behalf of the Culgoa Sports Club to improve facilities and increase visitation. The two disabled ablution blocks have been delivered to Culgoa Sports Club; connection is underway. The concreting in the outdoor dining area has been completed, and arrangements for fencing around facilities have been made. This project expected to be finished by end June 2019.

Draft Tourism PlanJenny Rand will be visiting Brewarrina to present the draft tourism plan on the 28th June 2019, post council meeting. There is a schedule community meeting to take place Saturday 29th June 2019 at 11am at the Visitor Information Centre.

Destination NSW (DNSW) ConferenceI attended DNSW Conference during from the 28th – 30th May 2019. I invited the Museum and Caravan Park team to join us, however they could not attend. I networked with DNSW team from Sydney and Dubbo regarding the progress with the tourism planning. DNSW also conveyed their plans to visit Brewarrina again, to hopefully obtain some drone footage to produce short film. There are plans to also hold a DNSW conference in Brewarrina which would see other Land Councils, and Aboriginal operators showcase their product, which will contribute to invigorating the tourism/ local operator sector. I had the chance to catch up with Kamilaroi Hwy group regarding plans for future marketing and progression of the group, and there is a meeting scheduled later this month.The DNSW conference was held at the Dubbo Cultural Centre which provided the

117

opportunity for me to browse and liaises with gallery collection manager and curator regarding their setup, displays and preservation of historical items. Coincidently the CEO from Museums and Galleries was due the following day to hold a workshop on digitisation.I attended this workshop too, here I gained knowledge and information relating to particular funding and supports to allow for the historical items within the Visitor Information Centre storeroom to be displayed and persevered in a respectful way. Potential funding from Create NSW opens July 1st 2019. Up and Coming

Art Project for BrewarrinaSubmission for a $50k grant has been made for the second (2) round of funding through Western NSW Primary Health Network. The theme being “A splash of colour to brighten the day”. This Art project will cover the eight (8) concrete ends of the levy banks and the main street public toilet. Council will work with Brewarrina Central High School students to produce meaningful concepts and execute graphics with well-known artists i.e. John Murray and Jenny McCracken.

Business DevelopmentOver the past 4 months Council has been working with Business Enterprise Centre (BEC) to develop a package that will assist and direct local existing and potential business owners to access support and necessary documents to start or expand their business. As this topic is very extensive, this package is in draft stages at the moment. Once complete the package will be uploaded to Council web site and hard copies can be obtained from the library upon request. Enquiries will be forwarded to myself, to ensure Council offers a warm referral to our direct contact to BEC support officer who will visit Brewarrina as per clients’ needs. Council and BEC will provide assistance and support to their clients, and collaborate with other necessary agencies such as Indigenous Business Australia (IBA).

Community Services Operational Manual This document will support the smooth operations across the Community Services sector.It offers foundation which derive from code of conduct, policies and best practice

CONSULTATION:Consultation with community and relevant government and non-government organisation

GOVERNANCE IMPLICATIONS:Nil – budget provided in annual budget

CONCLUSION:This report provides Council with information and an update on the progress of the Community Services Managers programs and plans.

118

_____________________ Jeff SowiakGeneral Manager

ATTACHMENTS: NIL

119


120



TITLE: INFORMATION REPORT

DOC REF:Item g

REPORT BY:

Danielle CaruanaDirector Childcare

DATE:11th June 2019

IP&R REFERENCE: Theme 3 – A Caring Community

PURPOSE:The purpose of this report is to provide Councillors with information on the progress and management of the Brewarrina Shire Council Child Care Centre.

CONTENT:This month we are following up on a few enquiries that we had last month, to see when they wish to start. Two of the enquiries were for children under 3 and one family that had one child under 3 and one child over 3, was potentially moving to Brewarrina but they hadn’t decided and it will not be until the end of June.

We have a four day per week, 3-5 year old, that has a withdrawn booking, due to family moving from town.

We have increased one family’s four half day booking to include one full day and I think that as the child gets older the other days will increase also.

I have accepted and placed a permanent booking for a 3-5 year old, for two full days per week, starting next week.

Our numbers remain steady and we are averaging between 9-12 children per day, with the exception of Fridays.

We are in the process of getting artwork finalised for the new sign and have sourced a company to produce the sign at a good price. This has been a lengthy process, but hopefully the end result will be worth it.

All Early Childhood staff has recently updated their CPR qualifications, as it is a requirement to update CPR annually. Early next year all staff will be required to update their First Aid in an Early Childhood setting which includes comprehensive anaphylaxis and asthma training.

Attachments: Attendance graphs

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Information Report Attachment for Ordinary Meeting held on 28th June 2019

TITLE: BREWARRINA LIBRARY DOC REF:Item h

REPORT BY:

CAROL NORTONLIBRARY OFFICER

DATE 7th June 2019

IPR REFERENCE:Theme 3 – A Caring Community – C5.4.1.5

PURPOSE:The purpose of this report is to inform Council on the activities of the Brewarrina Shire Council Library.

CONTENT:Brewarrina Shire Council is affiliated with North West Slopes and Plains Regional Library. This partnership includes Moree, Walgett, Lightning Ridge, Mungindi and Brewarrina. Brewarrina contributes to the regional partnership by way of a subscription each year which enables Brewarrina to have access to the regional Library Management system for management of books and also regular book exchanges. The reasonable small amount this does cost the council out weighs the cost of council buying new books ourselves and managing and maintaining a Library Management system. Our current membership is 543 as of May 2019.

Monthly Statistics:

ACTIVITY CUSTOMER VOLUME-permonth

Number of books borrowed and renewed 235Number of books returned 172Number of books requested from other libraries 7Library Computer Bookings 99Library books through kiosk( Kiosk out of order) 15Library visits 321Number of new members signed up or re-registered 20

Activities

National Simultaneous Story Time was held in the Library on the 22nd of May, it was attended by students from; Brewarrina Central School, St Patricks School,Brewarrina Child Care and Gainmara-Birilee Preschool. There were 60 students in all. Aroha our Community Development Co-Ordinator read the story “Alpacas with Maracas” to the Students.

_____________________ Jeff Sowiak

General ManagerATTACHMENTS: NIL

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Information Report Attachment for Ordinary Meeting held Friday 28th June 2019

TITLE: BREWARRINA DEPARTMENT OF HUMAN SERVICES

DOC REF:Item i

REPORT BY:

Carol NortonDepartment Of Human Services

DATE:7th June 2019

IPR REFERENCE:Theme 3 – A Caring Community – C5.4.1.2 and C5.4.1.1 Provision of Department of Human Services, Services

PURPOSE:The purpose of this report is to inform Council on the activities of the Brewarrina Shire Council Department of Human Services Agent.

CONTENT:Brewarrina Shire Council has entered into an Agreement with Department of Human Services for the provision of services to Brewarrina. This agreement provides Council with payment to cover 25 hours per week.

With the changes with Centrelink we now provide all Federal Government services on the Centrelink computers such as:• Centrelink • Medicare• Child Support

Australian Tax Office

Monthly Activity Statistics:Below is the breakdown of the monthly statistics that we send to Centrelink: Centrelink 197Medicare 0Child Support 1OTHER ATO 4Australian Hearing 0Lodge Form/Document Assist with POI 3Assist with Forms Completion 4Provide Form/Publication 11

Refer to DHS Smart (Call) Centre 52Refer to other 0Register Customer for self service 5Assist customer with self service 127Assist with use of DHS equipment 87Interpret/Translate Respond to General Enquiry 30Less than 5 minutes 1355 to15 minutes 5315 to 30 minutes 22Over 30 minutes 11

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ATTACHMENTS: NIL

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Agenda Submission for Ordinary Meeting held on Friday 28th May 2019

TITLE: TOURISM DOC REF:Item j

REPORT BY: Alana PeattieSenior Customer Service Officer – Tourism

DATE:14th June 2019

IP&R REFERENCE:Social- 1.1.1.6: Co-ordinate and support community groups to promote events and activities within the local community.Economics- 2.2.2.5 – Promote co-operation and development of Brewarrina Museum and VIC.Economics 2.2: Enhance the experience of visitors to Brewarrina Shire-2.2.3 Increase visitation and turnover for Visitor Information Centre

PURPOSE:The purpose of this report is to update Council on the events and tourism activities for the period 1st May 2019 to 9th June 2019.

NSW Aboriginal Cultural Tourism Experience Development Workshop – 29th to 30th May 2019

On the 29th and 30th May, Jenny, Stephanie and I attended the NSW Aboriginal Cultural Tourism Experience Development Workshop in Dubbo. The workshop is aimed at Tourism Operators as a means of support to build businesses. The workshop was over 2 day and broken up into sections. The sections which resonated with me most were the sections on Social Media and Social Media Marketing. Some key facts bought up around Social Media are:

TWO BILLION people use Facebook every month.500 MILLION people use Instagram every day.1 in every 5 minutes that people spend on the phone is spent using Facebook or Instagram.

The biggest thing I took away was that our Social Media presence needs to be more consistent, posting more content, regularly (minimum of 2-3 times a week), content needs to bediscoverable by using hashtags, location tags and tagging of relevant accounts so users can search your area and you will appear in the search results and therefore be “discoverable” and engage with our audience more, like and reply to comments on posts, share content our users generate, for example, if Bill and Sue post a photo of the Fish traps to the Visitor’s Information Centre Facebook Page, like their photo, comment and thank them and reshare the images a day or 2 later for other users to see, and repost an image to Instagram and thank Bill and Sue for the image, use hashtags and location tags.

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Support community events through administration and secretarial support

Cod Cup Races – Saturday 18th May 2019Council supported this event by creating and airing a television ad on Imparja and printing over 7000 flyers including letter box drop.500 racegoers (down 300 from last year) plus Jockey Club Members and Sponsors who have complimentary tickets.Between 11.30am and 1.30pm, 122 racegoers not from Brewarrina were recorded entering the gates, predominately from Bourke, Cobar and Nyngan visitors. The day before the races VIC staff assisted Jockey Club Committee Members by printing and laminating last minute price lists and raffle posters.

Bre Big Fish – June Long Weekend Friday 7th June to Sunday 9th June 2019428 registrations were received, slightly down from last year. Council supported the fishing club by taking registrations at the Visitor’s Centre from Friday 24th May until Saturday 8th June,covering the costs of creating and airing the television ad on Imparja and printing over 3000 entry forms and flyers. The VIC also ran a facebook photo comp, with a Bre merchandise pack as a prize, going to Bernie Herstlet.

Promote co-operation and development of Brewarrina Museum and VICVisitor Information Centre Staff continue to actively promote and encourage visitors to our town to take the guided Fish Trap Tour through the Aboriginal Cultural Museum. Fortnightly meetings are now being undertaken to strengthen the co-operation and working relationship between VIC staff and Museum staff.I attended the Museum on the 28th May to take up to date photographs of the exterior of the Museum, after learning that the Museum had no current images of the exterior. These were sent to the Museum administration staff.

Opening HoursThe Visitor Information Centre is currently open from 9am to 5pm Monday to Friday and 10am to 2pm Saturday, Sunday and Public Holidays.

Visitor NumbersThe Graph below is generated from Brewarrina Information Centre’s daily data collection.Most of our visitors come from NSW, followed by QLD, then VIC, WA,SA, TAS and overseas, with no one from NT.

1st May 2019 to 31st May 2019Total of 556 visitorsDecrease from 843 in May 2019

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SALES SUMMARY1st May 2019 to 31st May 2019

$4,587.50 gross sales (incl. GST)146 transactions$28.56 average sale value ex GST2.5 average items per sale367.5 individual items sold

Sales Summary by Category

Product Type Items Sold Gross Sale Amount (excl.GST)

Merch – Souvenirs 221 $1505.32Merch – Home & Gift Ware 47.5 $1037.64Merch – Books 60 $1145.14Kids Toys 30 $32.36Merch – Consignment Stock 3 $40.91Venue Hire – Hire Fees 6 $409.09

Total Items Sold 366.5

Totals ex GST $4170.46GST $417.05TOTAL $4,587.50

Please note: the above May figures do not include income invoiced through Council’s Debtors


CONCLUSION:

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS: NIL

33%

22% 11%

0% 2%

3%

27%

2%

2019 Visitor Number Comparison by State

NSW/ACT

QLD

VIC

TAS

SA

WA

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TITLE: BREWARRINA NEWSPAPER DOC REF:Item j

REPORT BY:

Stephanie TattersallNewspaper Editor/ Tourism Customer

Services Officer

DATE:15th June 2019

IP&R REFERENCE:Social 1.1: Improve social well-being to offer a competitive lifestyle and attract and retain working families- 1.1.2 Maintain high levels of community cohesion and community spirit

PURPOSE:The purpose of this report to update Council on the events and Newspaper activities for the period.

CONTENT:During the month of May Eighteen (18) advertisements were received by email from community. Five (5) paid advertisements were received by Businesses, due to Councils support with free half page advertising this saw a reduction in income for advertising, but an increase in an amount of business advertising.

300 copies were printed in total and distributed to local businesses within the Brewarrina Shire Council which included:

Food WorksBrewarrina HospitalMuddy WatersAboriginal Medical Centre (AMS)Weilmoringle Post OfficeGoodooga Post OfficeBrewarrina Post Office Rural and Remote Medical Services - RaRMSBig Sky Library Brewarrina

We currently have Nineteen (19) subscriptions for the Brewarrina News.

The Joomag link which includes the electronic version of the Brewarrina News was sent out via email to 226 people.

Up and Coming Events:

The Night on the Green – Saturday 22nd June.Community Wellbeing Event 2019 – Wednesday 19th June.Aboriginal Astronomy – Saturday 29th June.Weaving Workshops – Saturday 22nd & Sunday 23 June.BAMS Open Day / NAIDOC Day – Wednesday 10th July.Voice Treaty Truth – Thursday 11th July.

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NSW Aboriginal Tourism Experience Development Workshop Dubbo:

I attended the NSW Aboriginal Tourism Experience Development Workshop in Dubbo on Wednesday 29th May and Thursday 30th May 2019 with Jenny (Community Services Manager) and Alana (Senior Tourism Officer) at the Western Plains Cultural Centre.

The event started with an introduction to NSW Destinations and Natoc which is an on-ground Council that help Indigenous Entrepreneurs around the Tourism Industry and fully supports their businesses within their local communities.

Destinations NSW support and promote in the way of helping to build their partners product which increases business and market awareness.

The conference also included a tour of significant sights around Dubbo with our tour guide Peter Peckham, the tour then concluded with a stop at the essentials oil farm which is a new business venture associated with Destination NSW and Natoc.


CONCLUSION:

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS: NIL

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TITLE: COMMUNITY DEVELOPMENT COORDINATOR DOC REF:Item k

REPORT BY:

Aroha GrovesCommunity Development Coordinator

DATE:17th June 2019

IP&R REFERENCE: Social 1.1: Improve social well-being to offer a competitive lifestyle and attract and retain working families- 1.1.2 Maintain high levels of community cohesion and community spirit1.1.6 Co-ordinate and support community groups to promote events and activities within the local community1.2.1 Provide leadership and coordination of the Brewarrina Youth Centre to coordinate actions to assist all youth- community builders program

PURPOSE:The purpose of this report is to inform Councillors about the Community Builders program as realised through the Community Development Coordinator’s role.

CONTENT:Community Builders

The May snapshot for Community Builders (a funding requirement which occurs in May and October each year) shows that in regards information and referral people were connected with information in the following ways:

In person: 20By phone: 5Email/Internet (including Facebook post reach on community notices + unique visitors to community section of the Council website) : 6745Paper only: 6

Centrelink help administered: average of 2 per day (40 per month). However, Carol Norton does the bulk of this work, these are just my own statistics.

Brewarrina InteragencyCouncil provides a Chair, Danielle Boney Youth Centre Team Leader and Sectary, Aroha Groves- Community development Coordinator. 13 people attended which was made up of discussions included Collaborative approach to NAIDOC Week- through this the Brewarrina Community has a centralised NAIDOC program which is advertise via social media and the newspaper. The Interagency Terms of Reference was address, NDISsupports and community needs. Guest speaker Karen Ashton from Australian Unity presented and discussed the barriers of gaining suitable employees for transportcoordinators role, and the services they are able to offer with this role given shortfalls in funding.

Brewarrina Cinema Under The Stars

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This program was funded under the Western Primary Health Network and FaCS community Builders.This community saw approx. 30 people attend, this provided community the opportunity to come together as a community and to share in this new experience. This was promoted via the Youth Centre as a pre-school and young primary school event. An age appropriate film was shown.

National Simultaneous StorytimeThis year’s book was ‘Alpacas with Maracas’. Three sessions with the young children were held at Brewarrina Library over the 2 days which included approximately 60 children from Brewarrina Central School, St Patrick’s Catholic School, Council’s Childcare service and Gainmara Birilee Pre-school. I read the story for the children, and thanks go to St Patrick’s for loaning me a pair of their maracas to help me tell the story.

Goin’ Off in CulgoaThis program was funded under the Western Primary Health Network and FaCS Community Builders. Great event at the Culgoa on Sat 25/05/2019, Attendance was 70+, Bands were, Dick Jeffries Rubba Band and Smiley Crawford’s Outback Country Rock who both were superb! This event provided Brewarrina Community with an opportunity to come together and enjoy an evening of entertainment, and to catch up with other graziers who are battling drought. Photos and article were submitted to Brewarrina Newspaper. Council trainee, Ebon Walsh helped a lot on the night, taking direction from myself and receiving exposure to event coordination to further grow his skills and development.

Bre Fit GymGym continued accepting membership. Promoted via email, social media & posters around town. By the end of May, we had 27 members. Potential members must sign membership & waiver forms, attend onsite induction and pay the fee before a key is given.http://www.brewarrina.nsw.gov.au/community/sport-recreation/bre-fit-gym.aspx

Advertising methods All posters for all events which are managed through this position are created by the Community Development Coordinator in my own time, on my own computer, given I have the software necessary to produce them at high quality. Most posters include QR codes which link back to Council’s website, to which I upload a social media version of posters and a short description of upcoming events.

Upcoming PHN drought funding events: up until end June Cinema Under The Stars! Goodooga Sat 1 June and Weilmoringle Sat 15 June

Night On The Green (Community Event) Sat 22 June

Felt-making (Workshops) Sat 1 + Sun 2, Sat 8 + Sun 9 2019

Weaving (Workshops) 2nd half of June

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Aboriginal Astronomy: Stories + Significance (Workshop + Dinner) 29/05/2019

NAIDOC week- July

CONSULTATION:Consultation with community and service providers that work with all aspects of the community of the Brewarrina Shire.

GOVERNANCE IMPLICATIONS:Nil – budget provided in annual budget

CONCLUSION:This report provides Council with information and an update on the progress of the Community Development Coordinator’s programs.

___________________ Jeff Sowiak

General Manager

ATTACHMENTS: (N/A)

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TITLE: HUMAN RESOURCES - UPDATE DOC REF:Item m

REPORT BY:

Tara ByrnesHuman Resources Manager

DATE18th June 2019

IP&R REFERENCE:L4.3.8 Provide human resource services and make Brewarrina Shire Council an employer of choice

PURPOSE:The purpose of this report is to inform Council on Human Resources Training for the period 15 May to 16 June 2019

CONTENT:Since July 2018 Council have been actively undertaking various workplace training, the below table outlines the various Training and Conferences that have been attended during the April to May reporting period.

Training and Conferences:DATE TITLE DESCRIPTION OF TRAINING / CONFERENCE

19.6.19 HSR Training Indoor and Outdoor Representative attending Dubbo

Recruitment - Since July 2018 Council have made 25 New Staff appointments:Staff Appointments Month 31 Jul 18 – May (A&TSII- 18)

Advertising:Position Reason Filled or

ReadvertisedCustomer Service Officer Resignation May – Advertised

June – Re-advertisedGoodooga Road WorksPlant OperatorSupervisorsApprentice MechanicLogistics Clerk

Commencement of Road Works

May- AdvertisedJune - Closing

Water & Sewerage Trainee Aboriginal Affairs NSW Funded Position

May –Advertised(ongoing)June – re-advertised

Rural Roads Supervisor Resignation June - AdvertisedProject Engineer - Graduate Position Restructure June - Advertised

Appointments for Reporting Month:Youth Worker CasualEarly Childhood Educator Casual

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Plant Operator x 2Regulatory Officer (Internal)

Currently advertised:Customer Service Officer – (Services NSW)Water & Sewerage Trainee (AANSW Funded Position)Goodooga Roadworks Positions

FINANCIAL IMPLICATIONS:Budget variations to Training.

CONCLUSION:To inform Council of the monthly activities.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:NIL

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TITLE: PROPERTY MAINTENANCE & WHS REPORT DOC REF:Item n

REPORT BY:

Rob McAnallyWHS / Property Coordinator

DATE:11th June 2019

IP&R REFERENCE: Objective 3.2: Good quality community infrastructure and facilities.3.2.8: Develop Asset Management Plans for buildings and community facilities

PURPOSE:The purpose of this report is to report to Council on major property maintenance andrepairs works for the period 14/5/19 to 11/6/19.

CONTENT: The WHS/Property Job Register Spread Sheet has been cleared of 78 jobs over the reporting period 14/5/19 to 11/6/19. The jobs vary from minor maintenance and toolbox talks to capital work items and Incident Investigating; 11 jobs remain open with work ongoing.

Major Item Works:There are currently no Major or Capital works underway: There are a number of projects that will be undertaken in the new financial year.

Work Health & Safety (WHS)The HR Department is working hard to increase the proportion of WHS work as opposed to property work. There is now some control over the previous backlog of urgent property works. WHS work includes working alongside other departments e.g. Providing support for roading projects.

Handyman: The handyman continues to be busy working for all departments; this includes work at the Visitor’s Information Centre and the Boat Ramp facility improvements.

Incident Report Summary: There were three damage to vehicle, Incident Reports, over this reporting period. There have been no injuries reported.

FINANCIAL IMPLICATIONS:Budget variations will need to include programmed capital works.

CONCLUSION:To inform Council of the monthly activities.


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ATTACHMENTS:NIL

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