Migration & More InfoSan Diego, ACH Annual Meeting 2011

Gianna Monsch, aerwise

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Agenda – Migration & More Info Learning About SIS

Website Principal Documents – ISPG, Signup Guide, Airline Business Case Discussion Forums Help – Computer Based Training & User Guide, Online Help Workshops

Technical Migration Your Migration Activities

Signup Guide Participation Agreement Connectivity Testing Certification Slots & Scheduling Timelines

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Learning About SIS

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#1 – SIS Website (www.iata.org/sis) SIS Website being re-structured and content updated

The website has all general public information: Overviews of SIS (e.g. timelines) Documents (Migration Guide, ISPG, Sample Files, Airline Business Case, etc) Bulletins Presentations and Webcasts Discussion Forums Workshop Information

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#2 – Principal Documents Airline Business Case (ABC) – Where to get started with the benefits and

costs of SIS Integrated Settlement Participation Guide (ISPG) – The definitive guide to

interfacing with the IS platform – file formats, available reports, etc. Will also include best practices from other participants.

Signup Guide – Describes steps for migrating to IS and provides technical details. More detail provided in next section of this presentation.

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#3 – SIS Discussion Forums SIS Discussion Forums are the primary source for information not found on

the website and documents – sis@iata.org only for questions containing confidential data

Separate website but content copied to the main SIS website Browse / search on the main website, login / interact on the forums website

Discussions forums for all types of questions – functional, migration, timelines, etc

Read instructions at , and get connected now

www.iata.org/SISForum

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Help with IS-WEB Computer Based Training (CBT) – The CBT is a computer application

with walkthroughs and exercises which show how to use IS User Guide – Similar to the CBT, but the User Guide is a reference

document which goes into more detail for a particular step Both the CBT and the User Guide will be function-oriented, and describe

screens as part of the bigger picture, e.g., How to Run a Report or How to Reject a Billing. Release in June 2011.

Online Help will be available on each IS-WEB screen and describe each element, form, or button in detail, though not necessarily part of the bigger picture. Released as part of IS-WEB screens.

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Workshops Global workshops will be organized (LIM, PEK, NBO) for March to May

2011 which will provide for final push into SIS Goal is to provide in-depth details on IS solution, IS-WEB screens, business

process changes, and system changes These two-day workshops aim to bring greater understanding of SIS to the

airlines. For those that have missed previous meetings like RA44, these are great opportunities to learn about the added value that SIS can bring to the current interline billing and settlement process

Attendees will need to have a basic level of information – having understood ICH UG and reviewed the ISPG

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Technical Migration

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Migration Passenger and Cargo Hard cut-over old IDEC

At SIS go-live: switch from ATPCO to SIS Old IDEC discontinues 12 months after SIS go-live

Non-migrated billed carriers receive one old IDEC file each month Includes transactions from non-migrated billing carriers as today Includes prime billing transactions from migrated billing carriers

Non-prime billing transactions from migrated billing carriers only in IS-WEB

Migrated billed carriers receive two types of files each month Monthly Old IDEC with transactions from non-migrated billing carriers as today Weekly IS-Format with transactions from migrated billing carriers

For more information see RA44

presentations

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Migration Miscellaneous Miscellaneous invoices can be migrated

at any time with any kind of Charge Category and Charge Code

And

by using IS-WEB as a billingand

IS-XML as a billed carrier

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Your Migration Activities

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Signup Guide Will include details on signing up and migrating to IS

Summary of participation agreement, and how to complete and return it Entering your profile data Details on Connectivity & File Testing Details on contacting IS support Release April 2011

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Participation Agreement The participation agreement must be signed before you log into IS for the first time –

even to set up your profile information or to use sandbox Relatively concise agreement. Will reference the rules in the Revenue Accounting

Manual and supplement with sections such as: Prices & Charging Data Confidentiality

Like other IATA agreements: It is a multilateral agreement – not a negotiation It must be signed by somebody with proper authority Attachments include info that must be returned – such as initial designated super user

The agreement is being reviewed by SIS SG and ACH

Release April 2011 (*)(*) Please note that all participants migrating to SIS will need to sign and return the SIS participation agreement to IATA. This agreement will govern access to the Integrated Settlement platform and enable viewing, editing, or loading of company data (no charge until SIS Go-live) and upload/download of invoice data (uploading is charged).

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Profile Updates Your profile needs to be completed before go-live – even if you don’t plan

to migrate to SIS immediately Your profile identifies you to migrated participants that will be billing you (location

information, contact users, etc) and what types of files you’ll receive from IS Some information will be pre-populated for you from ICH, ACH, and RA

databases Member codes, legal names, clearing house statuses, contacts (RA, ICH, ACH)

All data will have to be either validated or completed by you It might be done off-line via a template

After signup (agreement completed) and before go-live (before end of September 2011).

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Sandbox The sandbox will be completely automated and allow you to upload IS

format files (IS-IDEC and IS-XML) and receive a validation report, or to download example files (IS-IDEC and IS-XML) Will return: File passes validation report, or a list of the errors that occurred, in

the same format as will be produced in IS after go-live

The sandbox does not allow you to demo other IS-WEB functionality (e.g. reporting or entering transactions)

The validation will be based on your profile (e.g. SMI (clearing house indicator) must be valid)

Available August 2011 for those that signed their agreement and set up their profile and will not be shut down (available after go-live)

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Connectivity Testing System connection to IS needs to be established for IS files (IS-IDEC, IS-

XML) and old IDEC (unless you use iiNet) Needs to be done before go-live, when old IDEC switches to IS

Declare your intentions to SIS Operations team when returning the agreement, or afterwards

No participation agreement No connectivity testing No (old) IDEC*

* After go-live

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Certification Process To submit a file (IS-IDEC or IS-XML) after go-live you will need to pass a

“test” for that billing category (e.g. Pax Rejections) and certify that you can produce a valid file

Certification is not required for IS-WEB You can use sandbox for unlimited testing before your certification

slot Successful certification process is not subject to charge

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TimelinesYour Activity Dates

Signup Guide and Agreement release to industry April 2011

Sandbox Testing (for IS format files) August 2011 onwards

Connectivity Testing (including for old IDEC) August 2011 – September 2011*

File Testing & Certification (for IS format files) August 2011 – September 2011*

* Should be completed before a carrier will migrate, but will be available indefinitely

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Questions?

We’d be glad to address all your questions through the SIS Forums, register for an account at:

www.iata.org/SISForum

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Thank you.